Administrative specialist jobs in Florida - 2,185 jobs

A private family office in the Coconut Grove area is seeking a highly experienced Executive / Personal Assistant for an immediate hire at the start of the new year. This role is intended for a true personal executive assistant with proven experience managing both professional and personal matters with discretion and precision. PLEASE ONLY APPLY IF YOU HAVE PREVIOUSLY SUPPORTED A FAMILY OR HELD AN EXECUTIVE ASSISTANT ROLE THAT INCLUDED PERSONAL RESPONSIBILITIES. This is a demanding, fast-paced position requiring exceptional organization, sound judgment, and the ability to anticipate needs across business, personal, and medical areas. Responsibilities Manage complex calendars, appointments, and booking heavy international travel across multiple time zones. Accurately manage schedules across multiple time zones Coordinate personal and professional correspondence Understand and work with foreign currencies Act as a medical liaison between physicians, healthcare providers, and insurance companies Handle highly confidential and sensitive information with discretion Track, prioritize, and follow through on multiple projects and deadlines Liaise with vendors, service providers, and business contacts Provide comprehensive support across personal, business, and medical matters as needed Requirements Minimum 5 years of experience as an Executive Assistant or Personal Assistant Demonstrated experience handling personal matters in addition to professional responsibilities is required Strong common sense, sound judgment, and problem-solving skills Exceptional attention to detail and follow-through Self-motivated, proactive, and highly reliable Proficient in Microsoft Office, Google platforms, iPhone, and Samsung Galaxy devices Ability to thrive in a high-pressure, fast-moving environment with multiple priorities Compensation & Benefits Salary: Starting at $100,000, based on experience and availability Benefits: Medical insurance and paid time off

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

Role Description The President of RDY Advisors, LLC, a boutique real estate investment and advisory firm based in Fort Lauderdale, is looking to hire an executive/personal assistant for approximately 5-7 hours per day, Monday to Friday. Tasks will vary day-to-day and span personal assistant tasks (booking travel, dog walking, running errands etc.), executive assistant tasks (email dictation, file organization, to-do lists, etc.), and real estate related tasks (market research, preparing client presentations, redlining documents, etc.). We are looking for someone who is very driven, solution-oriented, and able to juggle many projects, tasks, and topics at once. This is a very engaging role with great potential for professional growth. Position Overview: Assisting President in all day-to-day functions Office and administrative management Operations and office organization Support President's work in the commercial real estate industry and personal affairs What We're Looking For: A problem solver who thrives in a dynamic, fast-paced environment Excellent communication skills with clients and colleagues Tech-savvy with high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive), Zoom/Teams, Dropbox, Apple OS; familiarity with real estate platforms (LoopNet, CoStar, Crexi) a plus, but not required Highly organized with strong attention to detail Business acumen and ability to work independently Self-starter who takes initiative, anticipates needs, and is eager to learn Ability to hit the ground running and enable the President to focus on clients and new deal development ON TIME OR EARLY for work Daily Tasks Include: Review and flag email inbox Prepare client reports and presentations Research real estate comps and create comp reports/availability surveys Create Excel spreadsheets to track cashflow and check for discrepancies in financial analyses Transcribe dictated emails Update and maintain to-do / project list Update and maintain calendar Book travel and dining reservations Scan & organize documents for files/Dropbox Redline documents Miscellaneous day-to-day items: Online orders (Instacart, Amazon, etc.), run errands, pick up mail, tech problem-solving as needed (iPhone, Laptop, Wifi, printer) Additional Details: Location: in-person position located in Fort Lauderdale Pay: $25.00/hour Current schedule: 8:00 am-2:00 pm, Monday - Friday* Start time: immediately *Additional hours may be available for the right candidate

Mission Statement: Take2 Consulting is seeking an Administrative Specialist to work at our hybrid office in Miami, FL. This role will support the United States Coast Guard (USCG) Civil Engineering Unit (CEU). EU Miami is crucial for maintaining Coast Guard facilities and managing significant communications infrastructure, working with other units like Sector Miami and MSST Miami Role Overview: Performs office admin, contract admin and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

📊 Business Administration Coordinator 📍 Pompano Beach, FL | Full-Time | On-Site 🎓 Ideal for Recent College Graduates (Entry-Level | Training Provided) This is an entry-level business operations role designed for a recent college graduate looking to start their career inside a fast-growing e-commerce company. You'll support day-to-day operations by running reports, reviewing error logs, tracking issues, and helping teams maintain clean, accurate data. The role is highly detail-oriented and analytical, with exposure to real operational systems, reporting, and decision support across the business. If you're organized, curious, and enjoy working with data, systems, and structure, this role is a strong launchpad into operations, analytics, marketing, or finance. What You'll Do: Run daily and weekly operational and business reports Review error logs, identify patterns, and flag issues for the appropriate teams Track recurring issues and support data cleanup and reconciliation Work in Google Sheets / Excel to support reporting and basic data analysis Document processes and assist with workflow and process improvements Provide cross-functional operations support across marketing, finance, and operations Additional support responsibilities: Help with scheduling and booking travel for managers (we'll teach you how) Assist with simple office projects (Google Docs, spreadsheets, organizing supplies) Keep the office organized, efficient, and running smoothly Occasionally appear in casual brand content or social posts (optional, if you're comfortable) What We're Looking For: Friendly, reliable, and eager to learn Organized and able to juggle multiple priorities Comfortable with computers and business tools (email, Google Docs, spreadsheets) Strong attention to detail - you notice when numbers, reports, or data don't look right Interest in beauty, fashion, or lifestyle is a plus - but not required What You'll Gain: Your first real role inside a fast-growing e-commerce business Hands-on experience with business operations, reporting, and process improvement Exposure to how data and systems support decision-making On-the-job training - no prior business experience required A supportive team that wants you to grow and take on more responsibility over time Growth Path: This role is designed as a starting point, not a dead end. Strong performers can grow into more advanced roles as they develop skills and take on responsibility. Potential progression includes: Business Operations Coordinator → Operations Analyst → Senior Operations / Analytics / Finance Role Growth is based on performance, curiosity, and reliability - not tenure alone. ✨ One Last Thing… You don't need years of experience or a long resume. If you're dependable, detail-oriented, and excited to start your professional career in a business-focused, analytical role, this is a great place to begin.

SAYN is looking for a highly organized, proactive Administrative Assistant to support both personal and business operations. This role is ideal for someone who thrives on keeping calendars tight, details organized, and communication flowing smoothly. What You'll Do: Support E-Commerce Director with personal administrative tasks, such as: Manage complex calendars and scheduling (meetings, calls, personal + business commitments) Monitor and flag priority emails and communications Track action items and deadlines to ensure nothing slips through the cracks Assist with ad-hoc administrative and operational tasks as needed Support E-Commerce Director with business-related and E-Commerce specific tasks such as: Prepare reports and assist with data organization Support client follow-ups and basic correspondence Work closely with Director on different E-comm projects (examples: reporting, forecasting, decks/pitches, process optimization) Coordinate meetings, prepare agendas, and handle follow-ups What We're Looking For Strong organizational and time-management skills Excellent written and verbal communication High attention to detail and discretion Comfortable juggling personal and professional priorities Tech-savvy (Google Workspace, calendars, spreadsheets, basic reporting) Self-starter who anticipates needs and solves problems proactively This role will be fully in-office, Monday through Friday, full-time

REPOSTING - Jan 2026 About the EDC The EDC is the lead organization driving economic growth and diversification on Florida's Space Coast. We connect businesses, talent, and resources to strengthen our future. Our team is small, collaborative, and deeply mission-focused: when we succeed, it means new jobs and more opportunities across the region. Working for the EDC provides the opportunity to apply your skills and gain experience in a leading non-profit as you further your career in business. Position Overview As the full-time, in office Administrative Assistant, you will be assisting executive leadership and project managers in daily activities such as scheduling, meeting preparation, investor relations, accounting, and proposal preparation. You will keep projects and people moving so the EDC can deliver on its mission. A typical week includes generating reports, keeping financial records organized in Hubdoc, and updating the CRM so staff always have accurate information at their fingertips. Technology proficiency is critical to success. After training, you will be the primary team member for audio visual set-up both in-office and during events. Your software skills will advance our proficiency in streamlining workflow and project completion. Throughout the week, you will be the go-to person for office organization while lending assistance when a team member may need an extra hand. The work is steady and varied, with a good balance between daily tasks and special projects, keeping you engaged. Skills Needed for Success Associate's degree or higher in business related field. 2+ years administrative or office support experience. Strong skills in Microsoft products including Word, Excel, Outlook, PowerPoint, and Teams; along with knowledge of Canva and Adobe products. Basic accounting or bookkeeping knowledge. Familiarity with HubSpot CRM software. Strong written and verbal communication skills; attention to detail, and ability to manage multiple priorities and deadlines. Competitive Benefits Salary range $40,000-$45,000 based on experience. Full benefits include health, vision and dental insurance 11 paid holidays, vacation, and sick leave. Retirement contribution and 401K. A diverse work environment. Opportunities for professional development. A mission-driven team where your behind-the-scenes work drives economic impact. How to Apply We're excited to meet candidates who are detail-oriented, committed to the role long-term, and ready to make a difference. Ready to play a key role in fueling Florida's Space Coast growth?

Company located in Kendall is looking for a Full Time Administrative Assistant. Applicant must possess the following skills: Positive attitude, team player. Ability to multi-task. Ability to work independently and efficiently. Ability to communicate. Attention to detail, organized and efficient. Responsibilities will include: Data entry & proof reading General filing Answering telephones Preparing spreadsheets and reports Working on special projects Required: Working knowledge of Microsoft Office applications a must. In particular Word, Excel, and Outlook. Excellent telephone manner Good customer relations skills Regular and reliable attendance Work overtime as require Working knowledge in MAS200-a plus, but not required Benefits: 401k with employer match Health, dental, vision and life insurance. Paid Holidays PTO and Vacation Time Drug free workplace. Please e-mail resume. Start Date: Immediate Full Time Office Hours: Monday thru Friday, 8:30am-5:30pm Compensation is based in experience.

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

ABOUT SAVILLS At Savills, a leading global commercial real estate services firm, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives, and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for an Office Coordinator in our Tampa, Florida office to provide support to the Portfolio Solutions team to help them achieve their business plan goals and objectives each year. This individual will be responsible for preparing proposals, PowerPoint presentations and communication materials. They will also coordinate the distribution of internal and external marketing information. The ideal candidate is mission-driven, action-oriented, and able to thrive in a growing and fast paced environment. The role will leverage administrative and technical skills to provide support to and work collaboratively with the entire office. KEY DUTIES AND RESPONSIBILTIES Greet and assist office guests. Answer/route all incoming calls. Handle all incoming and outgoing mail - i.e., Fed Ex, USPS, UPS, receive, sort, scan and distribute to appropriate individuals. Maintain, schedule and set-up conference room in preparation of broker/client meetings, lunches, training, or special events. Maintain upkeep of kitchen, including cleanliness and tracking and ordering of kitchen/vendor supplies. Responsible for office record keeping (employee addresses, emergency contacts). Provide administrative and technical support to assigned team as needed. Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints. Assist with basic graphical support. Copy, print and bind presentation materials. Conduct online research. Coordinate on/offsite meetings including scheduling appointments, keeping calendars, and arranging travel itineraries and meeting room reservations. Perform accounting functions which may include preparation of expense reports and billings. Complete additional duties and responsibilities as assigned COMPETENCIES Effectively communicate, interact, and collaborate with brokers, staff, vendors and clients Consistently demonstrate a high level of performance and professionalism Ability to multi-task and meet deadlines in a high-pressure environment Excellent verbal and written communication skills Maintain discretion and exhibit sound decision making skills Exhibit a high level of attention to detail Strong work ethic and positive attitude Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point) Working knowledge of Adobe InDesign/Illustrator or graphics knowledge a plus Excellent organizational and time management skills; ability to multi-task and prioritize workload under pressure Self-starter who works independently and thinks proactively and strategically Ability to adapt to company specific software. PREFERRED EDUCATION AND EXPERIENCE 1-2 years of related office experience in support of a senior executive or team of executives. (Real Estate or Professional Services industry experience a plus) Bachelor's Degree preferred and or equivalent combination of education and experience Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. All qualified applicants, including minorities and women, are encouraged to apply. Savills participates in the E-Verify program.

One Senior Place * is seeking an enthusiastic, organized and creative Front Desk / Administrative Assistant to join our dynamic team. * TIP: One Senior Place is completely unique, and probably not what you think! Spending a couple of minutes exploring ********************** will help you understand what we do and why this is such an exciting opportunity. This high-profile position challenges you to use your excellent Client Relations and Administrative skills to make a significant difference in the lives of our senior customers and visitors. Responsibilities Serve as our ambassador, welcoming visitors in a professional, friendly and approachable manner Answer and direct phone calls, taking detailed messages as needed Provide essential support services to our resident businesses Calendar management - schedule appointments, take RSVPs Support our packed calendar of presentations and events - scheduling, logistics, and “day of” tasks including setup, food, hosting, photos and videos General office duties - coordinate office/building operations, order supplies, tidy up Assist digital marketing team as needed Qualifications and Experience Required: Strong Administrative Assistant background and experience Required: Strong Client Relations skills - friendly, approachable, helpful Required: Self-motivated, detail-oriented individual who can juggle a variety of projects and deadlines Required: Exceptional organizational and follow-through skills with the ability to prioritize effectively Required: Strong written, oral and digital communication skills Required: Excellent computer and technology skills, with the ability to learn new ones Required: Able to work independently and as part of a team, with an all-hands-on-deck attitude Strong Plus: Experience in the senior services industry working with older adults Strong Plus : Experience in event planning and coordination Strong Plus : Digital Marketing experience - Canva, social media, Mailchimp Ask About Our Generous Salary + Benefits Compensation Package! About One Senior Place: When it comes to aging successfully, One Senior Place is "SQUARE ONE". We offer everything from advice, resources, events and on-site shopping for senior services, all under one roof . Visit ********************** to see what we're all about. Ready to step into a fulfilling role and make a real difference? Apply today for the Front Desk / Administrative Assistant position at One Senior Place. We look forward to meeting you! Job Type: Full-time Benefits: 401(k) matching Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Work Location: In person

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

100% onsite - Miami office 4-6mth contract (Maternity leave cover) **Feb start** Responsibilities: Complete the Move-In Checklist, prepare the Welcome book with the property manager, and assist with customer onboarding. Arrange for utility transfer upon customer move out or move in. Contact existing customers and vendors as necessary to receive current and correct proof of insurance coverage, HVAC maintenance contracts and emergency contact lists. Post monthly customer charges in YARDI and print out aging reports for property managers' review. Review PeopleSoft coding prior to property managers' approval. Review vendor monthly statements and request outstanding invoices for processing. Assist property managers with customer repair requests and coordinate with maintenance technician and vendors, as necessary. Assist with customer and employee relation activities (appreciation event, renewal gift, customer surveys, etc.). Coordinate all office management responsibilities (internal office supplies, team functions, etc). Manage all office vendors (janitorial, security, etc) Upload historical customer, vendor and property documents to the DRS. Schedule and organize meetings, conference calls and appointments. Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site reservation, meal orders, attendance confirmations, participating in/traveling to certain meetings as needed and interacting with attendees to address questions or issues on event. Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, car rental reservations. Develops travel itineraries to correspond with current schedules. Lead the completion and processing of expense forms for assigned staff. Tracks corporate credit card payment schedule and ensures timely processing and payment. Assist in creation of department or group budgets and tracking expenses against budget throughout the year. Assist with vendor contract preparation via DocuSign and manage the completed documents. Maintain and organize electronic company folders Receive, direct and follow-up on incoming phone calls. Assist assigned staff on operational tasks and initiatives. All other administrative duties as assigned by the supervisor. Background & Experience: High School Diploma or General Education Degree (GED) plus three years' experience in administrative role or related field and/or training. Ability to carry out specific oral and written instructions. Meticulous attention to detail and accuracy. Execute responsibilities with a sense of urgency and follow-through. Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments. Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and the Prologis team. Ability to use computer software and web-based applications. Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams). Demonstrate ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments to meet deadlines. Good record keeping of projects to assist assigned staff in scheduling and payment processing. Positive, proactive work ethic and approach. Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation. This position does require someone bilingual, Spanish & English.

Restaurant Operations Assistant: Part Time: Approx 16 hours a week. Availability Requirements: Monday Availability Required (6-8 hrs) Tuesday Availability Required (3-6 hrs) Thursday or Friday Flexible to choose (3-6 hrs) Overview: Catch Miami Beach is looking for a talented Restaurant Operations Assistant who has experience. We are looking for a team member who is passionate about hospitality and is task orientated. Prior restaurant management experience is a plus! Responsibilities: The Operations Assistant is a very important role in the restaurant where you are expected to support the Chef and Management Teams with administrative tasks. You will be responsible for payroll, invoicing, daily sales reconciliation, and other similar assignments. Beyond that, you are expected to use your skill, knowledge, and personality to provide a great work environment for our employees. Qualifications: · Have 1-2 years of Operations Assistant experience in a high volume, fine dining establishment · Are organized and proficient at multitasking · Are a reliable, flexible team player willing to learn and adapt to new situations · Have strong verbal communication skills · Are committed to perfection and have a genuine passion for hospitality · Thrive in a fast-paced environment and work well under pressure

PLEASE READ THE JOB DESCRIPTION IN ITS ENTIRETY. Hydrolec is looking for an experienced Office Administrator. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Office Administrator. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our leadership team as well as the day-to-day champion for our administrative functions. Key Responsibilities: Timely vendor payment processing, recording, and verification of 100+ vendor transactions monthly Collaborate with internal receiving, inventory, accounting, and external vendors to reconcile discrepancies for payment processing Verify AP ledger is accurate Coordinate schedules and calendars internally with team members and externally with customers, vendors, and advisors Answer phones, check messages, manage email inboxes, and snail mail Organize and file both digitally and physically Book travel for management Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with team members on meeting materials (presentations, agendas, etc.) Required Qualifications: 5+ years of Accounts Payable experience Payment processing experience required A total of 2+ years in an administrative role Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Ability to reconcile discrepancies with vendors Exceptional written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits Acts with integrity High attention to detail Has a sense of urgency Is a team player Friendly Demonstrates initiative Preferred Qualification: Experience processing payments for a high volume of inventory Experience with Sage Accounting Software Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Reporting Structure: Reports to the President Application Process: Must submit a cover letter and resume expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $19 - $23 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits, and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail-oriented Experience in sales

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage Owners calendars and schedule. Support office and management with day to day activities. Support the bookings and operations team with tasks such as assigning events, maintaining photographers and videographers calendars and client follow ups Assist with follow up for videos and photos with internal and external clients Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. · Coordinates the involvement of internal personnel, including support, service and management resources to reach objectives, trouble-shoot issues and meet customers' expectations Qualifications Proficiency in Google Workspace (Docs, Sheets, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Bachelor's degree Well organized with an aptitude in problem-solving