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  • IAM Configurator/Administrator Associate Director

    Accenture 4.7company rating

    Administrative specialist job in Saint Louis, MO

    At Accenture Federal Services, nothing matters more than helping the US federal government make the nation stronger and safer and life better for people. Our 13,000+ people are united in a shared purpose to pursue the limitless potential of technology and ingenuity for clients across defense, national security, public safety, civilian, and military health organizations. Join Accenture Federal Services, a technology company and part of global Accenture, to do work that matters in a collaborative and caring community, where you feel like you belong and are empowered to grow, learn and thrive through hands-on experience, certifications, industry training and more. Join us to drive positive, lasting change that moves missions and the government forward! **You Are:** The IAM Configurator/Administrator Associate Director plays a critical role in the implementation and ongoing support of the Network Operations Center (NOC) and Security Operations Center (SOC) by managing and optimizing identity and access management systems. This position is responsible for designing, implementing, and maintaining robust IAM solutions that ensure secure and efficient access to NOC and SOC tools, systems, and data. The IAM Configurator/Administrator works closely with various teams to align IAM practices with operational needs and security requirements. This IAM Configurator/Administrator role is crucial for ensuring secure and efficient access to NOC and SOC resources while maintaining a strong security posture. The position requires a blend of technical expertise in IAM technologies, understanding of security principles, and the ability to balance security requirements with operational needs in a dynamic environment. **The Work:** + Develop and maintain the IAM strategy for NOC and SOC environments + Align IAM solutions with overall security policies and compliance requirements + Implement and manage processes for user provisioning, modifications, and deprovisioning + Develop automated workflows for identity lifecycle management + Ensure timely and accurate updates to user access rights based on role changes + Configure and manage role-based access control (RBAC) for NOC and SOC systems + Implement least privilege and separation of duties principles + Design and maintain access policies for various user groups and roles + Troubleshoot authentication issues and optimize user experience - Administer and optimize directory services (e.g., Active Directory, LDAP) + Manage directory synchronization between on-premises and cloud environments + Implement and manage (Privilege Access Management) PAM solutions for NOC and SOC environments + Configure secure access methods for privileged accounts + Configure, maintain, and optimize IAM tools and platforms + Perform regular updates and patches to IAM systems + Troubleshoot IAM-related issues and implement solutions + Collaborate with system administrators to resolve integration challenges + Create and maintain documentation for IAM procedures and policies **Here's What You Need:** + Bachelors degree Years of Experience: 8-12 + 5-12 years of experience in cybersecurity operations, security tools administration, or a related field. + Hands-on experience with SIEM/SOAR platforms (e.g., Splunk, QRadar, LogRhythm, ArcSight, Sentinel, Cortex XSOAR, or others). + Experience in configuring and optimizing use cases, correlation rules, and playbooks. + Proficiency in troubleshooting and managing issues related to data collection, analysis, and reporting. + Strong understanding of security and network protocols, data flow, and integration of security tools. + Familiarity with scripting and automation languages (e.g., Python, PowerShell) for creating custom scripts and integrations. + Knowledge of compliance requirements and best practices for SIEM/SOAR configurations. **Bonus Points If:** + Analytical Skills: + Ability to conduct gap analysis to identify areas for improvement in the NOC and SOC operating environments. + Strong analytical and problem-solving skills to assess and enhance security processes. + Communication and Collaboration: + Strong ability to document and prepare evidence for security audits. + Excellent communication skills to work effectively with NOC, SOC, and cross-functional IT teams. + Ability to translate technical findings into actionable recommendations for non-technical stakeholders. + Additional Skills: + Knowledge of compliance frameworks such as NIST, ISO 27001, or others. + Familiarity with dashboard creation and real-time monitoring for security events. + Proven track record of process improvement and driving efficiency in security operations. + Relevant certifications such as CISSP, CISM, CISA, CompTIA Security+, or IAM-specific certifications (e.g., Certified Identity and Access Manager (CIAM), Okta, SailPoint, or Microsoft Certified: Identity and Access Administrator Associate) **The Extras:** + US Citizenship Required + The ability obtain and maintain a Secret clearance As required by local law, Accenture Federal Services provides reasonable ranges of compensation for hired roles based on labor costs in the states of **California, Colorado, Hawaii, Illinois, Maryland,** **Massachusetts,** **Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland** . The base pay range for this position in these locations is shown below. Compensation for roles at Accenture Federal Services varies depending on a wide array of factors, including but not limited to office location, role, skill set, and level of experience. Accenture Federal Services offers a wide variety of benefits. You can find more information on benefits here. (********************************************************************* We accept applications on an on-going basis and there is no fixed deadline to apply. The pay range for the states of California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Washington, Vermont, the District of Columbia, and the city of Cleveland is: $186,300-$360,800 USD **_What We Believe_** _As a company wholly dedicated to serving the US federal government, we bring together the best talent to help reinvent how federal agencies operate and deliver greater value for their mission and the American people. We have an unwavering commitment to creating a culture in which all our people are respected, feel a sense of belonging, and have equal opportunity. As a business imperative, every person at Accenture Federal Services has the responsibility to create and sustain a culture where everyone feels welcomed and included. This is grounded in our core values and our experience that hiring and developing great people who reflect different perspectives, experiences, and backgrounds is key to driving innovation and delivering the results that our clients and the country count on._ **_Equal Employment Opportunity Statement_** _We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities. For details, view a copy of the Accenture Federal Services Equal Opportunity Policy Statement. (**************************************************************************** _Accenture Federal Services is an Equal Employment Opportunity employer. Additionally, as an Affirmative Action Employer for Veterans and Individuals with Disabilities, Accenture Federal Services is committed to providing veteran employment opportunities to our service men and women._ **_Requesting An Accommodation_** _Accenture Federal Services is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Accenture Federal Services and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired._ _If you_ **_ _** _are being considered for employment opportunities with Accenture Federal Services and need an accommodation for a disability or religious observance during the interview process or for the job you are interviewing for, please speak with your recruiter._ **_Other Employment Statements_** _Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States._ _Candidates who are currently employed by a client of Accenture Federal Services or an affiliated Accenture business may not be eligible for consideration._ _Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process._ _The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information._ _California requires additional notifications for applicants and employees. If you are a California resident, live in or plan to work from Los Angeles County upon being hired for this position, please click here (********************************************************************************* for additional important information._
    $63k-89k yearly est. 8d ago
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  • Admin Assistant

    Axelon Services Corporation 4.8company rating

    Administrative specialist job in Saint Louis, MO

    Job Title: Admin Assistant Pay: 6+ Month Contract Pay Range: $20 - $23/hr, W2 ONSITE ONLY As an Administrative Assistant, you will perform a wide range of administrative duties that support the smooth operation of the Business Licensing organization. You will engage with multiple teams, handle complex tasks, and manage important documentation. Your attention to detail and organizational capabilities will help maintain an efficient and effective workplace. Essential Duties and Responsibilities: Compilation of filing packets from offshore in office Assisting with customer signed forms received in the office Assisting with pulling any items for the remote team members from the office filing cabinets Assist with processing incoming mail as needed Assist with in-office event coordination as needed
    $20-23 hourly 8d ago
  • BHJOB7775_832433 Administrative Assistant II

    Stivers 3.7company rating

    Administrative specialist job in Saint Louis, MO

    Your next opportunity is here - Hiring an Administrative Assistant II! Job Title: Administrative Assistant II Pay: $55,000-65,000 Hours: Monday - Friday 8-4:30 The Administrative Assistant II serves as a key support role and a welcoming first point of contact. This position reflects our company values by delivering professional, courteous, and reliable service to customers, visitors, and team members. The Administrative Assistant supports daily office operations, ensures efficient communication and organization, and contributes to a positive, well-functioning workplace. What You'll Do: As an Administrative Assistant II, you will be responsible for: Greet visitors and answer incoming calls professionally, directing inquiries appropriately Provide administrative support to office staff and assist with special projects Manage office supplies, mail distribution, shipping coordination, and general office organization Maintain accurate filing systems, records, and confidential information (paper and digital) Support HR and document processing functions, including data entry and scanning Ensure smooth day-to-day office operations through organization, attention to detail, and teamwork What You'll Bring: The ideal candidate for this role will have: High school diploma or equivalent required 5+ years as administrative or receptionist role Strong communication, organizational, and multitasking skills Proficiency with basic office software and equipment Professional demeanor, reliability, and commitment to confidentiality Why Join Us in St. Louis? Supportive team culture Competitive pay and great benefits Opportunity to make an impact Location & Schedule: This position is on-site in St. Louis, Missouri. Ready to Take the Next Step? If you're ready to start a rewarding career as an Administrative Assistant II in St. Louis, MO, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!
    $55k-65k yearly 3d ago
  • Administrative Assistant

    MacHine Technology, Inc.

    Administrative specialist job in Saint Louis, MO

    Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus
    $27k-36k yearly est. 5d ago
  • Administrative Assistant

    Worldnet Solutions, Inc. 4.1company rating

    Administrative specialist job in Saint Louis, MO

    Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time
    $26k-35k yearly est. 1d ago
  • Night Assistant

    Archdiocese of St. Louis 3.3company rating

    Administrative specialist job in Saint Louis, MO

    St. Patrick Center provides opportunities for self-sufficiency and dignity to people who are homeless or at risk of becoming homeless. Individuals and families build permanent, positive change in their lives through safe and affordable housing, sound mental and physical health, and employment and financial stability. Working collaboratively with individuals, businesses, government and other service providers, St. Patrick Center will end chronic homelessness in the St. Louis region through Housing First, an evidence-based practice that tells us to remove barriers, do intake and assessment early, move people into housing and offer them support to achieve their goals. Overview and Responsibilites • Provides a comfortable and safe environment for program clients at night. • Works with Shelter Manager to support client treatment and success. • Monitors activities of residents and enforces program rules and policies at night. • Serves dinner to shelter residents. • Keeps nightly log and incident reports to inform Manager of significant events. • Provides crisis intervention and contacts emergency services when necessary. • Washes linens of vacated beds, towels each night, and monitors personal care items. • Respects client confidentiality • Works with case managers and other night assistants as a team • Respect and is responsible for agency policy regarding work hours, building security and all written personnel standards. • Ensures the trauma-informed care model in all interactions with clients and staff from other SPC programs. • Finds replacement for shift in the event of unexpected absence due to sickness or emergency. • Other duties as assigned. Skills and Competencies Required High School Diploma or GED required Current proof of CPR and First Aid training Skills and Competencies Required • Understanding of mental illness and substance use issues • Willingness to learn and gain more experience in the above areas. • Ability to calmly handle difficult situations or people with respect and dignity. • Flexibility and ability to adapt quickly to workplace changes. • Ability to stay awake during overnight shifts. • Comfort and familiarity with SPC client population • Excellent communication skills • Genuine interest in clients and staff Resources for Which Accountable None St. Patrick Center does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. St. Patrick Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or disability. Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, and an employment and education or licensure/certification verification. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening. Our Mission To bring the healing, help, and hope of Jesus Christ to those in need with a compassionate, caring presence. Transforming lives and working to create a community where everyone has access to sustainable housing, employment, and healthcare. Benefits As a part of the Catholic Charities family, you'll have the resources to care for those closest to you. Options include generous parental leave policies, flexible working arrangements, group life insurance, permanent health insurance, and dedicated support to help you find the right child care or elder care.
    $27k-31k yearly est. 1d ago
  • Housing Administration Specialist (Site-Based)

    Chestnut Health Systems 4.2company rating

    Administrative specialist job in Fairview Heights, IL

    Chestnut Health Systems is hiring a Housing Administration Specialist to play a vital role in maintaining the operational efficiency of our housing programs. With a focus on accuracy and responsiveness, this position involves overseeing data entry, paperwork completion, and ensuring compliance with housing funder requirements. As a Housing Administration Specialist, you'll be instrumental in resolving tenant issues, conducting property inspections, and providing essential case management and community support services. This full-time position will work Monday through Friday from 10:00am to 6:30pm and is based at our Fairview Heights, IL location. Responsibilities Your responsibilities will include accurate data entry, managing documentation to meet housing funder requirements, handling inquiries via calls and messages, and resolving property management and tenant issues. Additionally, you will provide consumer-driven services, maintain a safe and clean environment, and ensure the oversight of the safe self-administration of medication. Promoting positive interactions within Chestnut and the community, attending meetings, participating in crisis intervention, and upholding customer service excellence are integral aspects of this role. As a Housing Administration Specialist, you will contribute to the success and reputation of our housing programs. Qualifications High school diploma or equivalent, five years of social service, admissions, scheduling, screening, or peer experience; or a high school diploma or equivalent and be a Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) in good standing with the State of Illinois; or have a bachelor's degree. Effective communication skills with employees, consumers, support systems, and community contacts. Good keyboarding skills, including data entry into various databases. General knowledge of standard office procedures and office equipment. Valid driver's license, private automobile insurance, and insurability. Flexibility to work at multiple housing sites, including overnights and weekends. Ability to remain awake, alert, and active during the entire shift. Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!
    $21-22 hourly Auto-Apply 14d ago
  • Personal Trust Administrative Officer II

    Stifel 4.8company rating

    Administrative specialist job in Saint Louis, MO

    Why Stifel Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole. Let's talk about how you can find your place here at Stifel, where success meets success. What You'll Be Doing The Personal Trust Administration Officer II administers simple to complex trust accounts in accordance with the terms of the trust document and all applicable laws. What We're Looking For Develop relationships with clients through frequent contact via telephone, email, or in writing. Communicate with FAs, attorneys, and CPAs regarding client needs. Review trusts to ensure compliance with regulatory guidelines and fiduciary responsibility. Interpret document to ensure appropriate administration of trusts; make sure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines. Review and report account status annually; consult with supervisor to clarify ambiguous terms or provisions of the document. Coordinate, monitor and execute post-death provisions with appropriate areas of trust company. . Review the trust for the dispositive provisions and notify remaindermen. Coordinate with attorney, CPA and personal representative the closing of the estate and the preparation of a 706 to determine each party's responsibility. Review estate assets and coordinate the disposition under minimal supervision with the attorney, personal representative and remaindermen. Review estate tax return (706) and order of distribution. Coordinate the transfer of assets from the estate to the trust (where applicable) or out of the trust per the dispositive provisions. Review Court Accountings under minimal supervision and upon approval, file with the appropriate Court or Court Referee. Review work of Trust Associate assigned to help with account administration for accuracy and bring any issues to manager's attention. Monitor trust activity; approve, coordinate and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc. Review daily account activity; establish recurring bill payments and client disbursements, keep client and FA apprised of any unusual activity in the account, monitor the yearly gift from the client to insurance trusts for payment of premiums. and revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions. What You'll Bring Understand and comply with all regulations, including 12CFR9, Community Reinvestment Act, Bank Secrecy Act, Fair Credit Reporting Act, etc. Ability to use logic and reasoning to identify complex problems; review related information and develop options and implement solutions. Ability to assess liability and react appropriately and promptly. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Education & Experience Minimum Required: Bachelor's degree in Business Minimum Required: 3-5 years' of experience in Personal Trust Administration or Estate Planning Licenses & Credentials Minimum Required: None Systems & Technology Proficient in Microsoft Excel, Word, PowerPoint, Outlook #LI-JK1 About Stifel Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success. While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success. At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off. Stifel's bank and trust companies are equal opportunity employers. All candidates will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law. If you would like more information regarding Equal Employment Opportunity rights and protections, please review the following information: Know Your Rights. Stifel is an Equal Opportunity Employer.
    $87k-115k yearly est. Auto-Apply 60d+ ago
  • Administrative Specialist III - Municipal Court

    Jefferson County, Mo Local Government 3.8company rating

    Administrative specialist job in Hillsboro, MO

    To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. The position involves performing clerical, bookkeeping and accounting work of moderate difficulty and complexity involving a variety of tasks. Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned. Work is limited in variety, discretion and independence of action and is controlled by established work methods and procedures. ESSENTIAL JOB FUNCTIONS For All Departments Performs general clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks. Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. Keeps appointment calendars and schedules appointments for staff and the general public seeking services. Maintains and orders office supplies, as assigned and when needed. Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing. Assists in sending out billings and other mass mailings. Performs basic research and compiles documents needed for various reports and management-level documents. Prepares and completes forms and composes letters. Sets up and maintains specialized paper and electronic office files. May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports. Files letters, reports and related technical information in the prescribed manner. May train new employees as directed. Provides back-up for other employees or departments, as needed and assigned. For Municipal Court Assists the Municipal Court Administrator in the preparation, oversight and maintenance of court dockets. Maintains probation schedule. Assists with preparation for and attends all Municipal Court dates. Maintains and controls all court docket files. Sends Probation Revocation Hearing Court Date list to Probation Offices and Attorneys. Posts and applies Bonds. Sends summons and Show causes to defendants. Assists in the administration and oversight of bail bonding, allocates court cost moneys to appropriate agencies and distributes checks. Performs work at assigned location during specified business hours. Performs related additional duties as required and assigned.
    $30k-38k yearly est. 60d+ ago
  • Impound Administrative Associate

    JNI Hauling LLC

    Administrative specialist job in Florissant, MO

    Job Description St. Louis Post Dispatch "Top Workplace Award Winning" JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods. Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit. Job Summary: The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area. Key Responsibilities: Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage. Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments. Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for. Record-Keeping: Update databases with vehicle status, dates of impound, and release information. Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access. Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles. Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations. Qualifications: High school diploma or equivalent. Prior experience in vehicle impound, towing, or security preferred. Experience working with vehicle titles preferred. Strong communication and customer service skills. Ability to handle disputes and difficult customer interactions professionally. Basic computer skills for data entry and record-keeping. Ability to work in outdoor conditions as needed. Work Conditions: Exposure to varying weather conditions. Some physical labor, including walking and lifting up to 25 lbs. FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed. **We Offer Competitive Benefits** Medical, Dental & Vision Incentive Pay & Shift Differential for night and weekend drivers Paid Time Off Company Match 401(k) Company Sponsored Life Insurance Supplemental Accident, STD & Critical Illness coverage Work Life Balance
    $27k-40k yearly est. 16d ago
  • Warehouse Administrative Assistant

    Winco Window Company 3.7company rating

    Administrative specialist job in Saint Louis, MO

    Join a tradition of excellence and innovation at the Winco Window Co. and associated companies. In this unique position you will work with the intake and issuance of materials across several related companies. You will be a vital part of our operations, our material. Work with a motivated and capable team and become part of a 4th generation family owned and operated manufacturer. Job Functions: Customer service and sales support functions Schedule orders and route them appropriately Oversee inventory and Invoice for jobs as completed Work with quality and work to create efficient work flow in all areas All other tasks as assigned. Qualifications: 2+ years of experience in customer service, sales support, or related role. Effective communication skills across phone, email, and in‑person interactions. Strong interpersonal skills with a team‑oriented mindset, integrity, and professionalism. Ability to work independently and collaboratively in a fast‑paced environment. Strong computer proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint), email, and calendar applications. Skilled in spreadsheets for quick calculations Proficiency in administrative tasks including scheduling, filing, and data entry. Ability to multitask, prioritize, and manage time effectively. Problem‑solving mindset with attention to detail. Knowledge of sales processes, order management, and client relationship maintenance. Experience preparing accurate quotes, proposals, and sales reports. Familiarity with ERP systems for inventory and pricing integration. Experience with inventory management, cycle counts, and discrepancy resolution. Ability to coordinate with vendors and manage purchase orders. Flexible and adaptable in production settings with strong organizational skills. Ability to read tape measures and communicate measurements accurately. We offer A competitive benefit package Vacation after 6 months of continuous full time employment Paid sick time after 90 days of full time employment Health, dental and vision Insurance available Employer paid Life and Disability, 401(k) 10 paid Holidays A Drug/Smoke free environment 6:00 am - 2:30 pm 6:00 am to 2:30 pm
    $30k-36k yearly est. Auto-Apply 53d ago
  • Administrative Specialist

    Frank Leta Automotive Group

    Administrative specialist job in OFallon, MO

    Job DescriptionDescription: Are you a detail-oriented professional with a passion for numbers and the fast-paced automotive industry? Frank Leta Honda, a locally owned and operated dealership, is looking for an experienced Automotive Bookkeeper to join our growing team! What You'll Do: Accurately post and reconcile all accounting transactions including dealership payables and receivables Manage general ledger and monthly financial statements Reconcile bank statements, floorplan accounts, and manufacturer schedules Process daily deposits and ensure all financial records are up-to-date and compliant Support month-end closing procedures and audits Collaborate with the sales, service, and parts departments to ensure seamless financial reporting What We're Looking For: 2+ years of bookkeeping or accounting experience (automotive dealership experience required) Working knowledge of dealership accounting software Strong attention to detail, time management, and organizational skills Ability to multitask and work independently in a deadline-driven environment High school diploma or equivalent (associate or bachelor's degree in accounting or related field is a plus) What You'll Get: Competitive salary based on experience Full benefits package including Medical, Dental, Vision (50% employer-sponsored) 401k with up to 25% discretionary employer match HSA with company contribution Paid time off and holiday pay Employee discounts on vehicles, parts, and service Tenure bonuses and professional development opportunities Be part of a supportive and family-oriented team where your skills make a real impact. We value accuracy, integrity, and teamwork-and we're excited to welcome someone like you! Benefits: 401(k) Dental insurance Employee discount Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Tuition reimbursement Vision insurance Work Location: In person Requirements:
    $29k-46k yearly est. 11d ago
  • 2026 Summer Intern: Associate System Administrator

    Charter Spectrum

    Administrative specialist job in Saint Louis, MO

    This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future. At a Glance * You're a motivated rising senior student with a 3.0 GPA or higher seeking a degree in one of the following areas listed below from an accredited college or university: * Computer Information Systems * Computer Science * Business Technology Management * Data Science * Electrical and Computer Engineering * Engineering Technology Management * Information Science * Information Technology * This is a full-time, 10-week program designed to give you real-world experience working within the telecommunications industry in your field of choice. * Internship program runs from May 27 through July 31, 2026. * In addition to the role-based projects you'll work on, you'll also participate in professional development sessions, networking opportunities, and have access to a mentor. The Spectrum Internship Experience You'll join one of our departments for the summer, where you'll contribute to meaningful projects that give you insight into what it's like to work at a leading connectivity company. You'll have access to: * Opportunities to gain new skills and elevate the ones you already have, all in a robust and forward-thinking business setting. * Build connections with our team members and senior leaders who can help you better understand what our business looks like and what it's like to work here. * Receive mentorship from a member of our team, who can provide one-on-one advice to help you reach your professional goals. What you can expect in this role As a Spectrum intern, you'll spend the summer working alongside two teams - your respective department and your intern peer group. Department and team-focused projects account for about 80% of your schedule. You'll spend the other 20% on professional development sessions and networking activities, including the Kickoff Conference on May 27th, webinars, community service, cross-functional projects, and final presentations. Internship responsibilities may include * Computer Engineering/Systems Engineering * Systems Infrastructure Maintenance * Security Compliance and Support Required qualifications * Must be currently enrolled in an accredited College or University graduating with a bachelor's degree between December 2026 - May 2027 * Must have at least a 3.0 GPA or greater in current program * Ability to travel locally to Spectrum intern development events and activities throughout the program * Authorization to work in the U.S. without restrictions or need for future sponsorship Preferred qualifications * Ability to work in a team environment * Oral and written skills * Organizational skills * Problem solving abilities * Proficient in Software including Adobe, Microsoft Excel, and Microsoft Word * SAP * S4/HANA * BASIS * Systems Engineering #LI-AC2 GGN100 2026-67840 2026 Here, our employees don't just have jobs, they're building careers. That's why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life. A qualified applicant's criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances. Get to Know Us Charter Communications provides superior communication and entertainment products for residential and business customers through the Spectrum brand. Our offerings include Spectrum Internet, TV, Mobile and Voice. Beyond our connectivity solutions, we also provide local news, programming and regional sports via Spectrum Networks and multiscreen advertising solutions via Spectrum Reach. When you join our team, you'll be keeping our customers connected to what matters most in 41 states across the U.S. Watch this video to learn more. Grow Your Career Here We're committed to growing a workforce that reflects the customers and communities we serve - providing opportunities for employment and advancement to all team members. Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans. Learn about Life at Spectrum.
    $32k-41k yearly est. 20d ago
  • Administrative Assistant I

    Quanta Services 4.6company rating

    Administrative specialist job in Saint Louis, MO

    About Us PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team with the ability to service every area and region within our customers' area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when committing to provide our clients with a wide range of utility services. About this Role The Administrative Assistant I will provide day-to-day front office support. In addition, this role will be responsible for Accounts Receivable and Accounts Payable duties for the office, with the opportunity for career growth. What You'll Do Assist with day-to-day office operations and provide administrative support/duties Responsible for Accounts Receivable and Account Payable duties for the office Process employee timesheets/expenses, and generate payroll reports for weekly payroll distribution Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office Field all routine and non-routine questions, and respond regularly to requests for information Assist customers with immediate needs, and support employees with tasks related to customer requests Organize and prioritize large volumes of information and calls Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, and Vice Presidents Responsible for high level reporting and distribution Establish, develop, maintain and update records/filing system, and retrieve information as necessary Sort and distribute mail for department, and determine level of priority Assist/provide backup support to other office support employees as needed All other duties as assigned What You'll Bring Accounts Payable/Receivable and Payroll experience is a plus Demonstrated ability to work well independently, and follow through on assignments and meet deadlines Ability to plan, prioritize and organize workloads and achieve goals High energy level with ability to work in fast paced, ambiguous environment Ability to maintain a high level of confidentiality Ability to work well collaboratively within a team environment Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines Excellent organizational and planning skills, with attention to detail Strong verbal and written communication skills Strong technical capacity Proficient in Microsoft Office, Excel Required Education and Experience High School Diploma 0-2 Years of Relative Experience What You'll Get Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident Flexible Spending Accounts/Health Savings Accounts PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike) Group Discount (Pet Insurance, Auto Insurance, Home Insurance) Retirement Savings Plan (401K) with company matching Short & Long Term Disability Supplemental Life and AD&D Insurance Paid Holidays and Vacation Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.
    $36k-47k yearly est. Auto-Apply 60d+ ago
  • Part Time Temporary Administrative Assistant

    Novus Health Inc. 4.0company rating

    Administrative specialist job in Saint Louis, MO

    Job Description Join our team as a Temporary Administrative Assistant! Are you organized, tech-comfortable, and looking for a flexible part-time role? We're hiring a Part-Time Temporary Administrative Assistant to support hands-on office projects, including IT inventory tracking, document cleanup, and light clerical work. Flexible hours You'll help streamline our equipment inventory, assist with storage organization, and tidy up process documents-all in a supportive environment. Qualifications • Prior experience in an administrative or office support role. • Strong attention to detail and organizational skills. • Comfortable working independently on task-based assignments. • Basic proficiency in Microsoft Office (Word, Excel). • Ability to lift or move light equipment and supplies as needed. This is a great opportunity for someone between roles, returning to work, or seeking flexible, project-based assignments. Charge to Mission: Candidates should be aware of NOVUS Health strong commitment to diversity and inclusion. With a focus on providing trauma informed, holistic health we expect all staff to meet patients, community partners, and co-workers with respect and dignity. We challenge each other to acknowledge biases that exist in healthcare, including racial, gender, gender identity, sexual orientation, ethnicity, and/or personal beliefs. We look for ways to eliminate these biases at all points of services and care. Together as a team member of NOVUS, we will begin to break down barriers, build access, and create healthier communities.
    $28k-37k yearly est. 3d ago
  • Administrative Assistant

    Saint Charles 3.7company rating

    Administrative specialist job in Saint Peters, MO

    Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills. Job Responsibilities Prepares correspondence, memoranda, reports, etc. May initiates routine and non-routine correspondence May book travel and reconcile expense reports Answers telephone calls, greets visitors, and resolves routine and complex inquiries May schedule appointments & meetings May enter in new job into ServiceMaster CRM, captures relevant customer and job information May utilize the assistance of one or more support staff members on a reporting or project basis Operates a personal computer and appropriate software packages or its equivalent May follow up with customer on work performed May call customers to collect payments May assist other departments within the company Understands ServiceMaster operating systems and the services we offer Job Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required Comfortable with using multiple types of software Personal time management and organizational skills Verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Physical Demands and Working Conditions The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent must be prepared to: Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.
    $31k-35k yearly est. Auto-Apply 60d+ ago
  • Administrative Assistant

    Armada Ltd. 3.9company rating

    Administrative specialist job in Saint Louis, MO

    Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.
    $27k-34k yearly est. 27d ago
  • Administrative Assistant - Prosecuting Attorney

    Jefferson County, Mo 3.7company rating

    Administrative specialist job in Hillsboro, MO

    Close Date Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Description To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. JOB SUMMARY The position involves performing professional administrative office support, applying various research techniques and methods and control procedures in the development and operation of administrative systems, programs, policies and practices for the assigned division. Work involves the performance and supervision of a full range of clerical duties, document processing and general office and division support functions, conducting and supervising customer service. ESSENTIAL JOB FUNCTIONS * Performs administrative and clerical functions for an individual position, managerial group or entire department. * Performs a variety of complex, specialized administrative and clerical functions requiring the application of county and/or department policies and procedures and the exercise of standards. * Maintains a variety of files and records, prepares and verifies all departmental invoices, processes bills for payment. * Records personnel absence and vacation records. * Ensures that office equipment is maintained properly. * Answers incoming inquiries both written, and otherwise. * Reviews pending correspondence, conducts analysis, takes appropriate action, and responds appropriately in timely manner. * Arranges and manages all inter-office schedules and appointments. * Prepares, maintains and files daily correspondence, reports, directives, and legal notifications. * Assists department head in budget preparation and daily control activities. * Records financial transactions of the department. * Prepares and verifies all bills, processes bills for payment and submits to director for approval. * Acquires and maintains records of purchase orders. * Collects all fees and processes for deposit. * Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms, prepares user policies regarding office procedures and operations for staff, writes and updates instructions, guidelines and scheduled reports. * Exercises confidentiality in the performance of job duties, including knowledge of the content of personnel evaluations, organizational recommendations, legal documents, contracts and comparable highly sensitive information. * Assures security of files. * Composes correspondence involving application of established policies and procedures. Independently responds to correspondence of a routine nature. * Performs a variety of clerical duties for a department head, including arranging meetings, booking travel and accommodations and maintaining confidential files. * Receives, opens, logs, sorts and distributes mail. * Screens telephone calls and answers requests for information or routes to appropriate staff. * Collects, reviews, and submits employee time sheets to payroll department. * Scans and maintains document files. * Performs work at assigned location during specified business hours. * Performs related additional duties as required and assigned. For Prosecuting Attorney * Performs clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail and general data entry tasks. * Independently researches legal sources and websites to locate and order prior criminal convictions, determine where defendants can be found and locate contact information for victims and witnesses. * Performs electronic filing of any legal documents signed by a Judge within the Courts. * Processes all incoming bad check complaints as well as accounts payable and receivable for the Bad Check Unit of the Prosecuting Attorney's Office. * Process restitution orders from the court including generating of payment plans, accounts payable and receivable for the Criminal Restitution Unit of the Prosecuting Attorney's Office, including collecting payments by phone, mail and in person daily and disbursing funds twice monthly to victims. * Represents Prosecuting Attorney and Assistant Prosecuting Attorneys through routine oral and written contact with other government officials, law enforcement agencies, businesses and the general public. Position Administrative Assistant - Prosecuting Attorney Position Requirements QUALIFICATIONS Education and Experience: * High School Diploma or equivalent. * Five (5) years of responsible clerical and/or administrative experience. * Or equivalent combination of education and experience. Licenses or Certifications: * May require a valid State Driver's License. Special Requirements: * Some situations may require early morning or late evening hours. Knowledge, Skills and Abilities: * Knowledge of County programs, rules and regulations. * Knowledge of technical or legal requirements relating to the assigned department or program. * Knowledge of business English, composition, grammar, spelling, punctuation and arithmetic. * Knowledge of purchasing and payment procedures. * Knowledge of budgetary principles and practices. * Ability to take sufficient notes at a meeting to prepare and accurate record of events. * Ability to use a variety of hardware and software including but not limited to Microsoft Word, Excel and Publisher as well as department specific systems. * Ability to apply new developments in office practices and remain informed on the director's areas of responsibility in order to effectively communicate with people in contact with the director. * Ability to engage in and coordinate functions that require administrative skills, the ability to interpret and explain programs to others, and successfully achieve objectives. * Ability to establish and maintain effective working relationships. * Ability to project a positive, concerned image to the public. * Ability to communicate effectively orally and in writing, including the ability to understand and follow complex written and oral directions. * Ability to maintain a high level of confidentiality and discretion at all times. PHYSICAL DEMANDS The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, reaching, repetitive motion, standing, stooping, talking, and walking. WORK ENVIRONMENT The work is performed indoors in an office environment with low to moderate noise level. This position involves interaction with other employees and the general public and work pace is self-determined. To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. Shift -not applicable- Normal Entry Salary $18.58 per hour Salary Range EOE Statement Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.
    $18.6 hourly 54d ago
  • Administrative Assistant - 77968

    St. Charles Community College 3.5company rating

    Administrative specialist job in Lake Saint Louis, MO

    Job Description St. Charles Community College (SCC) is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations. SCC is seeking a full-time Administrative Assistant who is responsible for office administrative and clerical support in support of President's Office as well as the Marketing and Foundation offices. ESSENTIAL DUTIES AND RESPONSIBILITIES: Promote a positive image of the College by greeting and receiving faculty, staff, and visitors to the President's office and responding to telephone inquiries. Answer multi-line telephones, provide information, take messages, retrieve voicemail messages, and determine nature and purpose of calls for possible resolution. Refer telephone inquiries to the appropriate office or person as necessary. Compose, transcribe, edit, type, and post written correspondence, reports, minutes of meetings, and manuscripts; maintain confidential records, maintain calendar, keep schedules and records, and maintain the office filing system. Ability to operate personal computers utilizing Microsoft Word, Excel, PowerPoint, and other software as needed. Assist with daily mail/interoffice mail and administration work; preparation and entry of documents and scheduling for meetings/events; work with staff to organize and evaluate logistics of on and off-site meetings and events. Assist with ordering supplies and materials and requesting services as needed for all areas supported. Serve as a back-up to the PR & Communications Manager by providing administrative and clerical support to the College President and Board of Trustees when needed, ensuring smooth and efficient office administration. This may involve attending some meetings of the Board of Trustees, recording minutes, transcribing for permanent records and disseminating minutes to all faculty and staff. Facilitate and conduct logistics of President's Council meetings and awards including communicating with the council, sending calendar meeting invites, preparing all documents, oversee the President's Award email and communications, working with vendors on nameplates/awards, work with Marketing to secure photos, obtain all supporting materials, and assist the President in conducting these meetings smoothly and efficiently. Provide assistance and organizational support to the Administrative Cabinet by developing Cabinet meeting agendas, attending meetings, taking, transcribing, and disseminating minutes, and tracking Cabinet action items to completion. Assist with accounts payable and receivables EDUCATION AND/OR EXPERIENCE Associate's Degree with three years of office experience or a Bachelor's Degree, supplemented with related administrative office coursework. Three years' experience in higher level office support functions are required. Must have highly developed computer skills with software such as Word, PowerPoint, Outlook, etc. High level spreadsheet software skills are required. Must have organizational skills and an aptitude for customer service. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence. Ability to speak effectively with students, visitors, or employees of the organization Hours: Monday through Friday, 8:00 a.m. to 4:30 p.m. Qualifications: Associate's degree (A. A.) or equivalent from two-year college or technical school and one year of office experience; or high school diploma or equivalent and three years related experience; or equivalent combination of education and experience. Moderate word processing skills. Basic spreadsheet and database software skills desired. Experience in delegating and distributing work for clerical support preferred. One-year experience working with confidential material. Incumbent must have very good people skills, attention to detail, and be able to work with frequent interruptions and short deadlines. Utilize various software packages to prepare specialized documents, such as Desktop publishing, spreadsheets, database and presentations. BENEFITS Holding true to our values of Innovation and Responsible Stewardship, SCC offers a robust and comprehensive benefits package for you and your family to achieve optimal health and wellness. Our total rewards package includes: Generous monthly employer credit towards medical coverage for you and your eligible dependents. Medical, Dental, Vision, FSA, HSA Life, AD&D, Critical Illness, Cancer and Accident Insurance 17 Paid Holidays, 12 Sick Days, 15 PTO Days and 3 personal days per year Tuition waiver after 90 days. Tuition Reimbursement after 180 days 100% Pension Vesting after 5 years of employment Requires regular and predictable attendance. **Will be subject to a criminal background check. St. Charles Community College is an Equal Opportunity Employer
    $34k-41k yearly est. 20d ago
  • Housing Administration Specialist (Community Based)

    Chestnut Health Systems 4.2company rating

    Administrative specialist job in Belleville, IL

    The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities * Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation * Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed * Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines * Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions * Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests * Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage * Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed * Provide services in locations most conducive to consumer progress, including tenant apartments and community settings * Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation * Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation * Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUsSupport team operations by providing backup and assistance to colleagues as needed * Maintain confidentiality and security of all organizational, financial, and consumer information * Perform other duties as assigned to support program and agency goals Qualifications * High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR * High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR * Bachelor's degree in any field * Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations * Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms * General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing * Valid driver's license, private automobile insurance, and insurability * Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement?Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!
    $21-22 hourly Auto-Apply 12d ago

Learn more about administrative specialist jobs

How much does an administrative specialist earn in Florissant, MO?

The average administrative specialist in Florissant, MO earns between $24,000 and $57,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.

Average administrative specialist salary in Florissant, MO

$37,000
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