Administrative specialist jobs in Franklin, NJ

Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8:00 am - 5:00 pm. The pay rate for this position is $20 - $25 per hour. Job Duties: Typing correspondence Create and maintain spreadsheets Verify and process expense reports Copy, file, and assemble documentation Maintain excellent attention to detail Communicate with employees and all levels of management Maintain office supply inventory including purchase and replenishment of office supplies Willing to work a reasonable amount of overtime Additional administrative duties as needed Requirements: High School Diploma or GED One year of office/clerical experience in a business office. Familiar with Microsoft Office suite including Word, Excel, and PowerPoint. Familiar with Microsoft Dynamics 365 ERP System Excellent written and verbal communication J & J pays WEEKLY and we offer Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a $$$ Referral Bonus $$$ !!! If you have previously registered with us, please call our office at 856-751-5050 so that we can update your information with you. If you are interested in signing up with J & J Staffing Resources today, please copy and paste the link below into your web browser to get started. https://hrcenter.ontempworks.com/en/JJStaff Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!

Office Management: Oversee daily office operations, manage office supplies and equipment, and maintain a clean and organized work environment. Record-Keeping and Data Entry: Organize and maintain paper and digital files, update records in databases, and ensure accurate record-keeping and labeling. Administrative Support: Help in day-to-day admin work. Inventory and Supply Management: Track office supplies, clean and manage inventory. Procedural Compliance: Ensure company policies and procedures are followed and contribute to process improvements. Support Functions: Involve in various support functions Note - VBeyond is fully committed to Diversity and Equal Employment Opportunity.

Job Title: Administrative Assistant Type of Employment: Temporary to Permanent In Office/Hybrid/Remote: In office Hourly: $21/hr LHH is partnering with an environmental services organization to hire a temp to permanent Administrative Assistant. This role is fully in office with hours from 8:30AM to 5:30PM with a 1-hour break, Monday through Friday. The qualified candidate should have a bachelor's degree in a field involving extensive writing and document review such as communications, marketing, journalism and have at least 1 year of corporate office experience. If this role is a fit to your background, please submit an updated resume for review. Responsibilities: Team up with the geotechnical engineering team to prepare, review and edit technical reports for customers Work within MS Office as well as multiple proprietary systems to accomplish tasks Act as the last set of eyes before reports are sent out to customer Assist with expense management Partner with all departments to ensure that projects are completed properly to the fullest extent possible Assist with any ad hoc tasks and projects as they arise Required Experience: Bachelor's degree required, preferably within marketing, journalism, communications or a related field At least 1 year of corporate office experience Proficiency in Microsoft Office Suite required Excellent written and verbal communication skills Extremely meticulous and detail oriented to ensure minimal error Hard working with an ability to function effectively in very fast paced environment Must be able to work overtime Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

**Executive Assistant & Project Coordinator** **Princeton, NJ** We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. **Your key responsibilities** + Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support + Provide analytical support to projects and/or other business related matters + Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. + Participate in planning and preparation activities associated with meetings, presentations, and conferences. + Prepare reports to support recommendations and projects. + Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. **We bring** + Sustainability is much more than a claim and is core to our strategy and purpose; + A flexible work environment that empowers people to take accountability for their work and own the outcome; + Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; + A firm belief that working together with our customers is the key to achieving great things; + An eagerness to be one team and learn from each other to bring progress to life and create a better future + We offer competitive pay, career growth opportunities, and outstanding benefit programs **You bring** + Bachelor's degree or above is preferred. + 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. + Strong computer skills in Word, Excel, PowerPoint and all other relevant software. + Analytical skill will be adding value to the role. + This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. + Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. + High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. **About dsm-firmenich** At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. **Inclusion, belonging and equal opportunity statement** At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. **Agency statement** We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.

Responsible for forensic document storage; coordinates storage and retrieval of forensic data from offsite long term storage, including daily packaging & shipping of up to 40lb boxes Scanning up to 5,000 images daily Preparation of client and court ordered litigation packages Works directly with the departments responsible persons to prepare monthly NNSL lists Provides notary services as needed Other duties as assigned Additional Information Pushkaraj Hachibatti | Mindlance, Inc. | Office- ************

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and collaborative workforce-our most valuable asset. At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses-the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away-MCCC offers the benefits of a robust institution with the close-knit feel of a true community. In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents-making higher education more accessible for the whole family. With 69-degree programs and 35 credit certificate options, there are countless ways to grow with us-both personally and professionally. JOB DUTIES The Administrative Specialist II provides advanced administrative and operational support to the Division of Arts and Communication. This role requires a strong command of office management systems, attention to detail, and the ability to work independently while supporting multiple stakeholders including faculty, staff, students, and external partners. The Administrative Specialist II coordinates daily operations, ensures the efficient execution of academic and administrative functions, and contributes to the overall effectiveness and professionalism of the division. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. * Serve as the first point of contact for the division; respond to inquiries via email, phone, and in person with professionalism and discretion. * Manage office workflow, scheduling, correspondence, and general communications. * Coordinate meetings, appointments, and division events including room reservations, technology needs, and materials preparation. * Maintain inventory and order office supplies; liaise with Facilities, IT, and Housekeeping as needed to ensure a functional work environment. * Provide administrative support to faculty including course material coordination, textbook adoptions, and minor IT troubleshooting. * Assist students with registration issues, schedule inquiries, and general guidance within College policies. * Track course enrollments, waitlists, and cancellations; prepare and distribute enrollment and budgetary reports for review by the Dean. * Serve as the division's purchasing liaison; create requisitions and monitor budget expenditures. * Reconcile invoices, process payments, and ensure compliance with College purchasing policies. * Support the Dean in preparing budget reports and financial summaries. * Generate and maintain spreadsheets, reports, and data dashboards using Excel or similar software. * Ensure accuracy of records related to courses, faculty loads, and enrollment statistics. * Support preparation of semester and annual reports, assessments, and other data requests. * Partner with staff and faculty across the College to support cross-departmental initiatives and events. * Participate in divisional meetings and committees; contribute to process improvement initiatives. * Assist in planning and execution of special projects as assigned by the Dean. * Handle sensitive and confidential information with professionalism and in accordance with College policies and FERPA regulations. * Perform other duties as assigned in support of departmental and institutional goals. SUPERVISORY RESPONSIBILITIES None BENEFITS ************************************************ WORKING CONDITIONS Please note that assigned tasks and responsibilities span both campuses for all MCCC positions. ADA AND OTHER REQUIREMENTS Positions in this class typically require: ability to use a key board, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.KNOWLEDGE, SKILLS & ABILITIES * Strong organizational, interpersonal, and problem-solving skills. * Excellent verbal and written communication abilities. * Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and comfort learning new systems. * Experience with enterprise systems such as Ellucian Colleague or similar platforms. * Ability to manage multiple priorities in a fast-paced academic environment. * Commitment to providing exceptional service to students, faculty, and staff. REQUIRED QUALIFICATIONS * Associate's degree from an accredited institution. * Minimum of three (3) to five (5) years of progressively responsible administrative experience. * Experience coordinating budgets, data reporting, and office operations in a complex organization. * Prior experience working in Higher Education. The successful candidate should demonstrate the following competencies: Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization. Customer Focus: Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences. Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one's area and other areas, teams, departments, units, or organizations to help achieve business goals. Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. Culture and Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. ================================================================ Mercer County Community College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Mercer County Community College is an EEO/AAP Employer/Protected Veteran/Disabled. Disclaimer: This outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Job DescriptionBenefits/Perks Competitive Compensation Career Growth Opportunities 401(k) with Company Match Medical & Dental Insurance Paid Vacation and Sick Time Off Paid VTO - volunteer time off Excellent work environment Job Summary & Company Established in 1983, Remex, Inc. is a dynamic accounts receivable management company with offices in Princeton, NJ, Skillman, NJ and Willow Grove, PA. We are seeking a motivated Administrative Specialist to join our team. The position is ideally suited for the candidate who possesses the skill set outlined below. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Duties will typically consist of manipulation/formatting of various types of data files, manually data entry, phone reception, correspondence processing, and providing general administrative support. Responsibilities Data analysis and entry Call reception and distribution General office support and administrative functions Correspondence evaluation and processing Document scanning management Qualifications High school diploma/GED and previous administrative experience required Advanced proficiency in excel (vlookup, dynamic formula writing, etc.) Ability to work with and convert various file types including txt, xml, xlsx, csv, etc. Proficiency with MS office products (Word, Outlook, and PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Excellent telephone etiquette Why Us? Competitive Compensation: We offer competitive pay and excellent benefits! Company Culture: We enjoy working with each other and have a friendly work environment. We have regular team outings and in office gatherings. Challenging and Interesting Work: Our work is very wide ranging. It is always interesting, and at times challenging. Job Stability and Security: We have been in business since 1983 with the same founding ownership and offer excellent job stability and security.

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice J.P. Morgan Wealth Management Solutions comprises a workforce of more than 2500 professionals spanning across 50 cities globally. Within WM Solutions, diversity is not only a fundamental necessity, but a business imperative and we are committed to building an equitable workforce that represents the communities we serve. We understand the importance of inclusion, work-life balance, and our robust benefits (including comprehensive parental leave offerings, inclusive family building programs, and discounted childcare) reflect the wide-ranging needs of our increasingly diverse workforce. WM Solutions also fosters a culture of active engagement in our Business Resource Groups (BRGs), which serve as supportive networks for employees to share, develop and create community together.

Assist in payroll preparation by providing relevant data, like absences, bonus and leaves. Assist in expenses & timesheet management. Process bills for payment, vendor invoices Update and maintain accounts database. Track and resolve accounting problems and discrepancies as needed. Maintain digital and electronic records of HR records of employees. Provide Onboarding orientations for new employees by sharing onboarding packages and explaining company policies. Perform orientations and update records of new staff. Schedule meetings, interviews, HR events and maintain agendas. Requirements Education Requirement: Minimum Bachelor's degree requires. Strong Microsoft Office skills (Outlook, Excel, and Word).

Job DescriptionDescription: RK Pharma Inc, a vertically integrated pharmaceutical company headquartered in NJ, is seeking an Administrative Associate to work with our growing Human Resources and Administrative Team as we scale towards commercial manufacturing in the next upcoming months. As a company focused on the development, manufacturing and sale of high quality and affordable generic pharmaceutical products worldwide we are looking for sharp, driven, self-directed individuals to help us grow our mid-stage start-up team. This position is located in East Windsor, NJ and is required to be onsite. Requirements: If this sounds interesting to you, it's probably because up to this point you have: High school diploma or GED required; Associate or Bachelor's degree in Business Administration or a related field preferred. 2-4 years of administrative or clerical experience, preferably in a pharmaceutical, manufacturing, or regulated environment. Strong knowledge of office administration, document control, and recordkeeping practices. Familiarity with cGMP, GDP, and quality documentation standards a plus. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience with ERP or document management systems (e.g., SAP, Intuit Quick Books). Excellent organization, time management, and communication skills. Ability to handle confidential information with integrity and discretion. The main expectations and responsibilities for this position are: Provide administrative and clerical support to departments such as Quality, Production, and HR. Maintain and organize controlled documents, records, and logs in compliance with GMP and company procedures. Prepare correspondence, reports, meeting minutes, and presentations as assigned. Coordinate meetings, schedules, and travel arrangements for management or departmental teams. Support training record management, ensuring timely updates and documentation accuracy. Assist in data entry, filing, and archiving of batch records, validation documents, and regulatory materials. Serve as a liaison between departments to ensure smooth communication and workflow. Monitor and manage office supplies, inventory, and vendor coordination. Support audit and inspection readiness by ensuring proper organization and retrieval of documentation. Contribute to continuous improvement initiatives for administrative processes and efficiency. If this sounds like something that is of interest to you, please don't hesitate to apply to start a conversation. We look forward to getting to know more about you and the skills you can bring to a company like RK Pharma Inc. WE ARE SLATING THESE HIRES FOR START DATES IN APRIL OF 2026 BUT ARE COLLECTING APPLICATIONS NOW, NEXT STEPS WILL BE SENT TO YOU IN EARLY FEBRUARY 2026 ONSITE INTERVIEWS WILL BE SCHEDULED IN MARCH 2026 START DATES IN APRIL 2026 RK Pharma Inc is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Job Description Be Part Of A High-Performing Team This opportunity is with a biopharmaceutical organization dedicated to developing and delivering innovative therapies for serious and rare diseases. The team supporting this role operates at the intersection of compliance, employee advocacy, and operational excellence. Known for its collaborative culture and commitment to employee well-being, the HR department is a strategic partner to leadership and a trusted resource for the workforce. This team is currently focused on scaling its leave and accommodations operations in response to a growing and diverse employee population, ensuring that every case is handled with accuracy, empathy, and legal precision. What's In Store For You This is an opportunity to join a team that values precision, compassion, and continuous improvement. The position offers the chance to work in a well-structured HR environment that emphasizes compliance, employee care, and internal collaboration. On-site work promotes deeper team integration and hands-on engagement with business partners. The role supports a high-growth organization that is committed to employee-centered policies and progressive HR practices. How You Will Make An Impact Administer a variety of federal, state, and local leave programs including FMLA, ADA, STD, LTD, and other paid and unpaid leaves. Serve as the primary liaison for employees, managers, legal, payroll, and third-party leave administrators. Manage the end-to-end leave process including case intake, documentation, tracking, and communication. Facilitate ADA interactive processes in partnership with internal stakeholders and ensure reasonable accommodations are implemented appropriately. Ensure leave documentation is accurate, up to date, and compliant with all legal and policy requirements. Monitor regulatory updates and partner with leadership to revise leave policies and practices as needed. Provide reporting and insights into leave usage, compliance risks, and process improvements to HR leadership. Are You an Experienced Leave & Accommodations Professional Ready to Make an Impact? 5+ years of experience managing leave and accommodation programs within a multi-state environment. Deep understanding of FMLA, ADA, HIPAA, STD/LTD, and state-level paid family and medical leave programs. Experience overseeing ADA processes, including case coordination and documentation. Strong interpersonal skills with a demonstrated ability to support employees and business leaders with empathy and discretion. Familiarity with HRIS and leave management systems; Workday experience preferred. Bachelor's degree in Human Resources, Business Administration, or a related field. Professional certifications such as CLMS or CPDM are a plus.

Administrative Associate FT (40 hours/week) - Remote Work Environment Salaried Non-Exempt: $55,000 annually Supports HQSI's Medical Review Services department by performing administrative and other functions related to case intake, conversion, assignment, review and completion. Assists with various aspects of documentation and case management, as well as internal and external customer service. Position will be performed remotely from home with on-site office setting or other locations, as needed. Currently the work environment is remote, but there may be the need in the future, dependent upon work requirements and opportunities, to return to a full-time on-site, in the office, setting. Essential Duties and Responsibilities Medical Review/Independent Review Scan and log incoming paper charts; extract, transfer, and log incoming electronic supplied charts Intake and conversion of submitted cases within the document management system, which includes assessment of required documentation, case type and creation of the appropriate documentation to ensure the case is ready for a review assignment Assignment of cases to Non-Physician Reviewers (NPRs, typically nurses and coders), Physician Reviewers (PRs) and allied healthcare professionals Monitoring timeliness of task due dates Completion of draft final determinations letters Track timely receipt and accurate completion of Conflict of Interest statements from Physician Reviewers (PRs) and allied healthcare professionals Run and evaluate reports as needed for day to day workflow management (e.g. timeliness of tasks, resource availability, case volumes, etc.) Proofread / format final determinations and send to Director-MRS for final review and approval Monitoring of multiple contract mailboxes Assist with credentialing activities as assigned or requested Assist with physician recruitment outreach as needed Knowledge, Experience, Skills and Education: Ability to work productively and communicate effectively in both an onsite office and remote home office setting Standard office skills and abilities as relate to use of telephone, copier, fax machine, etc. and interoffice and out of office communications Microsoft Office, Windows, Internet, E-mail, Database Project & Document Management Software Medical terminology HIPAA/HITECH Compliance and Confidentiality Experience in: Internal and external customer service issues (telephone, email, etc.) Set-up and maintenance of files (hard copy and electronic) Microsoft Office applications and the ability to utilize Word, Excel, Adobe and Outlook as daily office tools Utilizing project and documentation management systems and databases to track deliverables and status of cases Generating clear, accurate, and timely correspondence and summary reports 2-5 years of experience in a healthcare office setting (e.g. health insurance, physician's office, hospital or outpatient setting) Other Knowledge, Skills, Abilities: Calendar and email management Organizational skills Basic writing skills Effective written and verbal communication both internally and externally Ability to interact with internal staff and external contacts in a positive manner Ability to perform multiple tasks and meet established deadlines Diplomacy and tact Educational background: Minimum HS Diploma/GED, some college or vocational training preferred Physical Demands: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Primary functions require sufficient physical ability and mobility to work in an office setting; to sit for prolonged periods of time; to occasionally stand, stoop, bend, kneel, crouch, reach, and twist; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations, as needed, using various modes of private or commercial transportation; and to verbally communicate to exchange information. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Healthcare Quality Strategies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This position qualifies for the following Company benefits: Medical/Dental/Vision, FSA and HSA, group life/AD&D, voluntary life/AD&D, 401k For immediate consideration, please apply via the HQSI Careers Page at: ************ > Careers > Current Employment Opportunities EOE: Minorities/Females/Disabled/Veterans Healthcare Quality Strategies, Inc. is Equal Opportunity, Affirmative Action Employer and an Alcohol/Drug Free Workplace Healthcare Quality Strategies, Inc. is an E-Verify Employer

Administrative Associate FT (40 hours/week) - Remote Work Environment Salaried Non-Exempt: $52,000 - 55,000 annually Supports HQSI's Medical Review Services department by performing administrative and other functions related to case intake, conversion, assignment, review and completion. Assists with various aspects of documentation and case management, as well as internal and external customer service. Position will be performed remotely from home with on-site office setting or other locations, as needed. Currently the work environment is remote, but there may be the need in the future, dependent upon work requirements and opportunities, to return to a full-time on-site, in the office, setting. Essential Duties and Responsibilities Medical Review/Independent Review · Scan and log incoming paper charts; extract, transfer, and log incoming electronic supplied charts · Intake and conversion of submitted cases within the document management system, which includes assessment of required documentation, case type and creation of the appropriate documentation to ensure the case is ready for a review assignment · Assignment of cases to Non-Physician Reviewers (NPRs, typically nurses and coders), Physician Reviewers (PRs) and allied healthcare professionals · Monitoring timeliness of task due dates · Completion of draft final determinations letters · Track timely receipt and accurate completion of Conflict of Interest statements from Physician Reviewers (PRs) and allied healthcare professionals · Run and evaluate reports as needed for day to day workflow management (e.g. timeliness of tasks, resource availability, case volumes, etc.) · Proofread / format final determinations and send to Director-MRS for final review and approval · Monitoring of multiple contract mailboxes · Assist with credentialing activities as assigned or requested · Assist with physician recruitment outreach as needed Knowledge, Experience, Skills and Education: · Ability to work productively and communicate effectively in both an onsite office and remote home office setting · Standard office skills and abilities as relate to use of telephone, copier, fax machine, etc. and interoffice and out of office communications · Microsoft Office, Windows, Internet, E-mail, Database Project & Document Management Software · Medical terminology · HIPAA/HITECH Compliance and Confidentiality Experience in: · Internal and external customer service issues (telephone, email, etc.) · Set-up and maintenance of files (hard copy and electronic) · Microsoft Office applications and the ability to utilize Word, Excel, Adobe and Outlook as daily office tools · Utilizing project and documentation management systems and databases to track deliverables and status of cases · Generating clear, accurate, and timely correspondence and summary reports · 2-5 years of experience in a healthcare office setting (e.g. health insurance, physician's office, hospital or outpatient setting) Other Knowledge, Skills, Abilities: · Calendar and email management · Organizational skills · Basic writing skills · Effective written and verbal communication both internally and externally · Ability to interact with internal staff and external contacts in a positive manner · Ability to perform multiple tasks and meet established deadlines · Diplomacy and tact Educational background: · Minimum HS Diploma/GED, some college or vocational training preferred Physical Demands: · The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. · Primary functions require sufficient physical ability and mobility to work in an office setting; · to sit for prolonged periods of time; to occasionally stand, stoop, bend, kneel, crouch, reach, and twist; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations, as needed, using various modes of private or commercial transportation; and to verbally communicate to exchange information. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Healthcare Quality Strategies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This position qualifies for the following Company benefits: Medical/Dental/Vision, FSA and HSA, group life/AD&D, voluntary life/AD&D, 401k EOE: Minorities/Females/Disabled/Veterans Healthcare Quality Strategies, Inc. is Equal Opportunity, Affirmative Action Employer and an Alcohol/Drug Free Workplace Healthcare Quality Strategies, Inc. is an E-Verify Employer

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.

Job DescriptionDescription: Schedule: Monday - Friday, 9:00 AM - 5:00 PM EST Are you a proactive, detail-oriented professional with a passion for customer service and property operations? We're looking for an Administrative Associate to join our team and support our Association Managers in delivering exceptional service to our communities. About the Role You will play a vital role in the daily operations of our properties. This position blends administrative support with operational coordination, requiring strong communication skills, initiative, and a service-first mindset. You'll be the go-to person for handling homeowner inquiries, coordinating maintenance requests, and ensuring smooth property management processes. Key Responsibilities Customer Service Answer and screen incoming calls and emails, addressing homeowner concerns and maintenance issues. Follow established phone protocols and escalate urgent matters appropriately. Provide timely and professional responses to inquiries and service requests. Operations & Financial Support Create and manage service requests and violation letters. Assist with invoice coding, revenue postings, and municipal reimbursements. Support Community Managers during absences or high-volume periods (on-site only). Process daily action items and mailings using management software. What You Bring Strong initiative and a “get-it-done” attitude. Proficiency in Microsoft Office (Excel, Word) and adaptability to property management software. Excellent verbal and written communication skills. Ability to maintain confidentiality and exercise sound judgment. Strong organizational and interpersonal skills. Why Join Us? You'll be part of a collaborative team that values professionalism, service, and growth. This is a great opportunity to build your career in property management while making a meaningful impact on the communities we serve. Requirements:

Withum is a place where talent thrives - where who you are matters. It's a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You. Experience the Transformative Power of Withum Plus You - that's the Power in the Plus! Withum is seeking Administrative Interns for our Princeton, NJ, office. To be considered for this outstanding opportunity, you must be a current college student in their sophomore year, pursuing a career in public accounting with a minimum GPA of 3.0. You must be able to travel to the Princeton office. Position will start January 26, 2026 and end April 17, 2026. Duration may be extended beyond this time. How You'll Spend Your Time: Sort source documents related to client tax returns. Scan source documents and upload to software vendor for population of tax return. Various other administrative duties (to include copying, scanning of documents). Coordinate any other needed tasks with the administrative staff. Will need to be available at times to work in the Princeton or East Brunswick office (following all necessary safety protocols of the given time-frame). The Kinds of Students We Want to Talk to Have Many of The Following: Strong communication skills, both written and verbal Ability to work independently Ability to work in-person Flexible work hours to balance with school workload/schedule Accounting majors WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law. Equal Employment Opportunity applies to all personnel practices, including (but not limited to) recruitment, hiring, training, promotion, termination, leaves of absence, compensation, discipline, evaluation, benefits, transfers, educational assistance, and social and recreational activities. Our goal is to establish and maintain a work environment free from discrimination, coercion, and harassment. While the firm will not hire or promote any person who is not qualified for a job, we wish for our firm to be known as one that welcomes all qualified applicants, including those historically discriminated against, such as women, minority, disabled, and veteran applicants at all job levels and encourages their hire and promotion. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. No sponsorship is available for this position. WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law. Equal Employment Opportunity applies to all personnel practices, including (but not limited to) recruitment, hiring, training, promotion, termination, leaves of absence, compensation, discipline, evaluation, benefits, transfers, educational assistance, and social and recreational activities. Our goal is to establish and maintain a work environment free from discrimination, coercion, and harassment. While the firm will not hire or promote any person who is not qualified for a job, we wish for our firm to be known as one that welcomes all qualified applicants, including those historically discriminated against, such as women, minority, disabled, and veteran applicants at all job levels and encourages their hire and promotion.