Administrative specialist jobs in Galveston, TX

We're partnering with an organization located in the Galleria that's looking for an Office Manager/Executive Assistant who thrives on ownership and takes pride in running a polished, well-functioning workplace. This role is ideal for someone who is proactive, self-driven, and comfortable handling everything from high-level executive support to the day-to-day details that keep an office running smoothly. This is not a narrow role - you'll be trusted to own the office from end to end, anticipate needs, and keep leadership focused by handling the logistics behind the scenes. Key Responsibilities: Office & Facilities Operations Take full ownership of the office environment, ensuring it remains organized, professional, and fully operational at all times Serve as the main liaison with building management, service providers, and vendors Coordinate maintenance, repairs, cleaning services, security access, and office equipment needs Manage supply inventory, place orders, and ensure the kitchen and shared spaces are consistently stocked and presentable Oversee office expenses, invoices, and vendor billing with strong attention to detail Lead office buildouts, relocations, or reconfigurations as needed Prepare workspaces and access for new team members in partnership with internal teams Identify opportunities to streamline processes and improve operational efficiency Executive & Leadership Support Provide hands-on administrative support to senior leadership Manage calendars, scheduling, and meeting logistics Prepare leadership for meetings by organizing materials, agendas, and key details Coordinate travel arrangements and itineraries Support special projects and leadership initiatives as they arise Handle sensitive information with discretion and professionalism Coordination & Communication Act as the central hub for office logistics and internal coordination Support onsite meetings, leadership sessions, and visiting guests Maintain consistent standards for office presentation and hospitality Partner cross-functionally with HR, IT, and leadership to support onboarding and daily operations Qualifications: 5+ years of experience in office management, executive support, or a blended operations role Experience supporting senior or executive-level leaders Experience with office buildouts, relocations, or space planning Background in a corporate or professional services environment Proven ability to independently run an office without constant direction Exceptionally organized, detail-oriented, and able to juggle multiple priorities with ease Polished, professional, and confident in a fast-paced environment Self-motivated problem-solver who figures things out and takes initiative Strong written and verbal communication skills Comfortable wearing many hats - no task is “too small” Proficient with Microsoft Office and scheduling tools

LINK Staffing Services is hiring an experienced Executive Assistant / Office Manager in Houston, TX to support senior leadership and oversee daily office operations. This is a full-time, onsite, direct hire role within a fast-paced corporate environment. The ideal candidate is highly organized, proactive, and thrives as a trusted partner to executive leadership while owning office operations, vendor management, and internal coordination. Position Highlights Location: Houston, TX (Onsite) Employment Type: Full-time, Direct Hire Salary: $75,000-$80,000 annually (based on experience) Schedule: Monday-Friday, onsite Benefits: Medical, dental, vision, PTO, 401(k), performance-based incentives Career Growth: Long-term opportunity with a growing Texas-based organization Key Responsibilities Executive Assistant Responsibilities Manage complex executive calendars, scheduling, travel, and communications Prepare reports, presentations, correspondence, and executive materials Coordinate high-level meetings, agendas, follow-ups, and cross-functional communication Handle confidential and sensitive information with discretion and professionalism Support executive-level projects, strategic initiatives, and priorities Serve as a reliable administrative partner to senior leadership Office Manager Responsibilities Oversee day-to-day office operations to ensure efficiency and professionalism Order office supplies for multiple locations while controlling costs and budgets Manage employee onboarding and offboarding processes in coordination with HR Oversee company leases, contracts, and vendor agreements Coordinate office vendors, facilities, and service providers Support budgeting, expense reporting, invoice tracking, and vendor payments Maintain a well-organized, productive office environment Assist with internal coordination across departments as needed Qualifications Bachelor's degree preferred 5+ years of experience as an Executive Assistant, Office Manager, or senior administrative professional Proven experience supporting VP- or C-suite-level executives Strong organizational, time management, and multitasking skills Advanced proficiency in Microsoft Office and business communication tools Experience in a corporate or professional services environment High level of professionalism, discretion, and attention to detail Compensation & Benefits Salary: $75,000-$80,000 annually Medical, dental, vision insurance Paid time off (PTO) 401(k) retirement plan About LINK Staffing Services For over 40 years, LINK Staffing has been a trusted leader in workforce solutions across Texas and beyond. We specialize in staffing for manufacturing, logistics, warehousing, healthcare, and professional services through both contingent and direct hire solutions. At LINK Staffing, we believe in doing things the right way-putting people first, operating with integrity, and building long-term relationships rooted in trust and results.

Our client, a water technology provider, is seeking a Operations Support Associate for a 6+ month contract opportunity located in Houston, TX. This role is fully onsite. The Role: The Operations Support Associate will be responsible for completing standard and non-routine business processes to support sales and branch operations ensuring that customer contracts, billing, invoicing and issues of any administrative nature are resolved in a timely fashion. This role can support various and multiple business units and is critical to ensure proper documentation, payment and resolution of customer issues. Core Responsibilities: Able to perform non-routine tasks related to customer issues and resolution Strong collaboration with internal and external customers Exception reporting for customer orders when purchase orders are flagged for non-compliance Resolves issues from 3rd party processer of customers' orders of limited complexity Assists branch in maintaining appropriate inventory Ability to create orders for quoted jobs or installation with multiple process in SAP of limited complexity but with unique job requirements May be required to handle contract renewals and contract maintenance or changes of simple configuration or change of purchase order Reviews autorenewals of contracts and supports contract additions identified by branch staff Submission of invoices through appropriate vendor portal ensuring the uploads of invoices are compatible with customer payable system May assist standard non-complex customer master data workflows Create and maintain safe working environment and culture within the organization Take care of internal and external customer needs and expectations Demonstrates high impact culture through innovation, accountability, and empowerment Must be able to function in a team environment; usually works with direct supervision but can work independently Task execution for area of responsibility up to levels defined in DOA policy Qualifications: High School Diploma or equivalent 2+ years of experience in data entry, office administration, invoicing, or related experience Experience in ERP systems, SAP or dynamics preferred Solid User of standard Microsoft Office applications (Outlook, Word, Excel, PowerPoint) Intra-departmental communication for purpose of alignment/information sharing/guidance/leadership Able to executive tasks with high levels of autonomy; limited guidance required for complex tasks Able to collaborate with other disciplines Ability to understand concepts in execution, broader organizational impact, and strong organization skills Understanding of general business concepts Strong communication skills

Office Admin Assignment Type: 3-month contract with potential for contract-to-hire Compensation: $20-22 Work Schedule: Part Time - 15 hours / week may be eligible for medical, dental, vision, and 401(k). About the Role We are seeking an organized, detail-oriented Office Administrator to support daily office operations and ensure a smooth, welcoming environment for employees and visitors. This role is ideal for someone who enjoys being the go-to person for office needs, coordinating events, and keeping things running efficiently behind the scenes. Key Responsibilities Office Management & Daily Operations Open the office each morning (start coffee, prepare workspace, restock kitchen as needed) Maintain cleanliness of common areas including the kitchen, café space, and conference rooms Manage office maintenance requests (temperature adjustments, repairs, etc.) Coordinate storage closet organization and upkeep Oversee weekly fridge cleanouts and monitoring of expired items Administrative Support Assist with scanning, printing, mailing, shipping, label creation, and general clerical tasks Support Webex/Teams meeting setups and maintain calendars and the ACT database Manage office supply inventory (paper goods, cleaning supplies, stationery, wellness items, coffee pods, etc.) Place recurring or one-off orders through Aramark, Amazon, and other vendors Event & Culture Coordination Coordinate team lunches, office parties, holiday celebrations, and company outings Manage holiday décor setup and takedown Plan and order flowers, gifts, client appreciation items, and gift cards Send birthday announcements, coordinate card signing, and assist with team recognition activities Visitor & Staff Support Maintain the staff calendar and track in-office schedules Assist with meeting room setups and technology preparation Provide additional support to team members and executives as needed Qualifications Prior experience in office administration, facilities coordination, or administrative support Strong organizational skills with the ability to multitask and prioritize Comfortable working in a fast-paced environment Proficient with Microsoft Office Suite and familiar with Webex/Teams Excellent communication and customer service skills

Classification: Admin/Prof Exemption Status/Test: Exempt/Computer Professional Job Grade: 5 Department: Data Center and Network Solutions Reports To: Director Job Goal: Provide primary support for LAN/WAN network services and coordinate departmental/facility-wide IT operations and projects. Provide mentoring and coaching for junior members of the DCNS team. Evaluate current infrastructure services and provide recommendations for improvements. Qualifications: Education Bachelor's degree in Information Technology or 10 years of experience that is directly related to the major job responsibilities Certification/Licensure CCNA or equivalent Experience Five years of experience in supporting and troubleshooting a multivendor switched network infrastructure Recent hands-on advanced experience supporting firewalls & routers (Cisco/Palo Alto) including VPN, IPSec tunnels, ACLs, BGP, OSPF, LAN/WAN, MPLS Two years of experience in supporting Palo Alto firewalls Three years of recent experience in Cisco IOS deployments Three years of experience in directly procuring, configuring, and deploying of network devices Three years of recent experience troubleshooting LAN/WAN connectivity issues using sniffers and network monitoring tools such as Solarwinds or similar tool Three years of experience in troubleshooting Layer 3-7 protocols related to network connectivity One year of recent experience installing and supporting point to point virtual private networks and secure FTP technologies Two years of experience in supporting wireless technologies Three years of experience in managing internal and external DNS zones Two years of experience in managing and supporting infrastructure security Major Responsibilities: Professional demeanor to be able to interface with internal and external clients in furthering Region 4 ESC technology services. Utilize excellent customer service skills toward the support of internal and external clients. Provide expertise and oversight of building wireless infrastructure including, but not limited to, firmware upgrades and security audits. Provide primary support and guidance for enterprise systems including, but not limited to, DNS, Content Filtering, Palo Alto Firewall, and Cisco Switches. Provide expertise and oversight of the building's firewall and DMZ infrastructure, including, but not limited to, VPN access, client configurations, ACLs, and Cisco iOS configuration version control. Maximize network performance by monitoring performance; troubleshooting network problems and outages; scheduling upgrades; collaborating with other departments on network impacts to the environment Provide expertise and oversight of activities surrounding the operational efficiency of network hardware and software using ITIL and PMP guidelines and industry-best practices. Work in a team environment to accomplish departmental and business-related goals. Continue to achieve certifications within job responsibility areas to maintain proficiency in job-related Document systems in accordance with Region 4 ESC ISO standards and post for DCNS and Region 4 ESC personnel to use as standard operating procedure Identify, analyze, research, and recommend changes to infrastructure, procedures, and processes to enhance productivity, efficiencies, and Initiate, lead, and complete enterprise-wide projects in a timely and cost-efficient Work collaboratively with other external resources to further Region 4 ESC and DCNS projects and Provide secondary support and guidance for enterprise systems including, but not limited to, Exchange, Email Security, ADFS, M365 Administration, Active Directory, Virtualization, Backups, Patching, Physical Servers, and Storage. Provide support and strategic improvements to Region 4's disaster recovery program to include data replication technologies. Provide assistance and technical guidance to the advancement of Region 4's computing environment. Provide support and guidance to the advancement of AWS and Azure network environments, external systems hosted by Region 4, and to the systems residing in our districts. Serve as the lead technical position in the development of Region 4 ESC-related internal and external infrastructure. Coordinate timelines, financials, and project milestones with the DCNS Director and other Region 4 ESC. Mentor and coach junior personnel on technical best practices. Supervision/ Personnel Management: None Physical Demands/Environmental Factors/Mental Demands: Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 20 pounds); required on-call rotational status for weekend, evening and holiday coverage.; occasional statewide travel; work with frequent interruptions; maintain emotional control under pressure.

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR's steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI's, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR's safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

The Executive Assistant - Project Coordinator provides administrative support to an Executive team member and project support as needed, using knowledge of the organization, policies, and a high level of technical skill. This position operates with considerable independent judgment and initiative, and collaboration throughout the department and across the executive team. This position requires exceptional planning, calendar and email management, organizational skills, strict confidentiality, and a strong presence in all communication types. The Executive Assistant - Project Coordinator is proactive, resilient and adapts to changing business priorities. Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one's circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what's right and acting. Transparency: Doing things openly and honestly). ESSENTIAL JOB FUNCTIONS: Reliable, consistent, on-site attendance is a requirement. This position requires dependable attendance to meet the needs of the business, including attending and participating in meetings and presentations. Coordinates and accurately maintains the Executive's calendar and email to optimize time and information sharing. Proactively makes alternative arrangements for conflicts of scheduling. Coordinates all aspects of travel, meetings, and other events, including managing expenses by collecting receipts, coding expense reports, and submitting a reimbursement request. Provides Accounting with a complete and balanced copy of all statements and receipts with proper approvals. Responsible for handling all discrepancies, returns, and/or credits through the credit card website and/or NetSuite. Knowledgeable of department and organizational systems (i.e., NetSuite, Paylocity). Monitors deadlines, follows up on delegated tasks, and provides appropriate reminders. Operates with a high level of integrity and the ability to maintain strict confidentiality. Provides data analysis and reporting as requested, such as canned reports and scorecards. Supports local employee engagement activities such as team recognition, events, etc. Submits IT requests and ensures distribution lists are accurate. Coordinates a variety of tasks, events, or special projects in support of the Executive's function and department. Provides meeting agendas, captures notes, meeting minutes, and action items as appropriate; distributes, archives, and schedules follow-up meetings as action items dictate. Assists with the preparation of presentations and materials for internal and external meetings. Drafts, proofreads, and edits mailings, correspondence, memorandums, pre-approved contract templates, and other documents as needed. Supports meetings with the Board of Directors and Committees, when needed. Coordinates and takes required steps to ensure the Executive's meetings have the required set up and preparation of agenda, invitation lists, and materials, and coordinates AV to connect remote staff and/or meeting attendees. Actively supports projects and initiatives to ensure the most efficient use of departmental resources and time. Establishes credibility throughout the organization with management and employees through responsiveness and quality of work product. Leverages knowledge and experience to identify opportunities with existing technology to further support, simplify, and automate processes and enhance the experience with an eye for innovation and continuous improvement. Develops techniques for compiling, preparing, and organizing departmental information. 20. Demonstrates behavior that is professional, ethical, responsible, composed, and in alignment with HFB policies, procedures, and expectations. SUPERVISORY RESPONSIBILITIES: This position has no direct supervisory responsibilities but may indirectly provide guidance and/or oversight to vendors and/or contractors related to special events. Carries out responsibilities following the organization's policies and applicable laws. Responsibilities include planning, assigning, and directing work, and resolving problems. Responsibilities also include sponsoring, directing, coordinating, and supporting projects and participating in and/or supporting project teams sponsored by other management team members. Requirements QUALIFICATIONS: Education/Experience: Bachelor's degree from an accredited four-year college or university in Business Management, Communications, or a closely related field (strongly preferred) or a combination of education and relevant experience. Plus 3-5 years of direct senior-level administrative support experience or extensive exposure to C-Suite protocols and executive meeting etiquette, including capturing meeting minutes. Certificates, Licenses, and Registrations: Must have reliable transportation, a valid driver's license, and insurance. Special Knowledge/Skills/Abilities: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) Proficient in Microsoft Office Suite, including but not limited to Excel, Word, PowerPoint, Outlook, Google Sheets, and DocuSign. Must be proactive, have meticulous attention to detail and execution of all responsibilities, strong judgment, and decision making, and be forward thinking. Ability to work effectively with situations that require tact and diplomacy. Ability to work on multiple projects simultaneously on a variable schedule based on project demand. An active listener - giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Ability to meet and work with diverse populations and the general public. Must have excellent written and verbal communication skills with the ability to effectively interact and communicate with all levels within the company in English. Ability to learn new software systems. Strong customer service skills and willingness to assist others. Strong organizational skills, including the ability to multitask, prioritize, and thrive in a fast-paced environment. Demonstrated ability to work independently to complete projects and effectively collaborate with cross-functional teams and senior-level leadership. Strong analytical skills and problem-solving skills. High attention to integrity, ethics, and sensitivity, particularly regarding confidential information. COMPLIANCE: Carries out responsibilities in accordance with HFB policies. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) COMPETENCIES: Action-Oriented / Customer Focus / Drives for Results / Priority Setting / Managerial Courage / Interpersonal Savvy / Creativity / Standing Alone / Time Management / Decision Quality / Self-development / Patience PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of the job, the employee is required daily to analyze and interpret data, communicate, and remain in a standing or stationary position for a significant amount of the workday; and often access, input, and retrieve information from the computer and other office productivity devices. The employee must regularly move about the office and around the facility, use hands, wrists, and fingers to grip, type, and write. The employee must frequently lift 10 pounds. The employee will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse. The employee must occasionally travel to other sites for business. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. While the job is generally performed in an enclosed office environment, the employee is occasionally exposed to freezers, enclosed and/or tight spaces, wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, strong food-related smells, and outside weather conditions. The noise level in the office environment is typically quiet, but the employee will be occasionally exposed to loud noise levels (e.g., horns, fans). TRAVEL REQUIRED: Minimal local travel is required for this position (up to 20% of the time and on a domestic basis). Travel may occur during the evening and weekends to attend work-related activities or events. This role supports hours of operations at the Houston Food Bank facilities, as necessary, and may require flexibility (e.g., times of disaster, community events, company events). *Is legally able to work in the United States. Salary Description Starting pay: $55,000 - $68,750

←Back to all jobs at La Colombe d'Or Hotel and Tonight & Tomorrow Restaurant Executive Assistant/F&B Coordinator The Food and Beverage (F&B) Administrative Assistant & General Manager Support provides critical administrative support to the F&B department and serves as a dedicated assistant to the General Manager. This role ensures smooth and efficient operation of all dining and event services while managing high-level administrative tasks for the executive office. The ideal candidate is a highly organized, detail-oriented professional with strong communication skills, discretion, and a proactive approach to supporting both departmental needs and executive priorities within the hospitality industry. Key Responsibilities: Executive Assistant Duties (Supporting the General Manager): Calendar and Schedule Management: Expertly manage the General Manager's calendar, including scheduling internal and external meetings, appointments, and travel arrangements, proactively resolving conflicts. Correspondence and Communication: Handle confidential correspondence, draft emails, prepare reports and presentations, and act as a professional gatekeeper and liaison for the GM with staff, owners, vendors, and high-profile clients. Meeting Support: Coordinate executive and departmental meetings, prepare agendas, record and distribute meeting minutes, and ensure all follow-up actions are tracked and completed. Confidential Information Handling: Exercise discretion and maintain the highest level of confidentiality when handling sensitive information, including personnel records, financial data, and strategic planning details. Project Coordination: Assist the GM in tracking key strategic initiatives and projects across various departments, ensuring deadlines are met and providing administrative support for project deliverables. F&B Administrative Support: Administrative Tasks: Perform comprehensive secretarial duties, including answering phones, managing department correspondence, and maintaining organized filing systems. Financial and Inventory Support: Process F&B invoices, track expenses, assist with accounts payable/receivable, and support inventory management processes, ensuring accuracy in data entry and billing. Departmental Coordination: Act as a primary liaison between F&B management, kitchen staff, service teams, and other hotel/facility departments. Event and Menu Support: Assist the Events team with logistics, prepare banquet event orders (BEOs), and design/format menus and promotional materials. Essential Skills and Qualifications: Organizational & Time Management Skills: Exceptional ability to manage multiple tasks, prioritize workloads effectively, and meet tight deadlines in a fast-paced environment. Communication & Interpersonal Skills: Proficient in both verbal and written communication, with a professional, polished, and courteous demeanor for interacting with all levels of staff, vendors, clients, and executives. Computer Proficiency: Strong experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Familiarity with hospitality-specific software (e.g., POS systems, inventory management software) is highly desirable. Attention to Detail & Accuracy: Crucial for accuracy in all tasks, especially data entry, billing, report preparation, and executive-level communications. Discretion & Confidentiality: Proven ability to handle sensitive information with integrity and professionalism. Hospitality Knowledge: Familiarity with the operations, terminology, and culture of a food and beverage department, restaurant, or hotel setting. Problem-Solving: Proactive approach to identifying issues and finding effective solutions to ensure smooth daily operations and executive efficiency. Education and Experience: High school diploma or equivalent required; an Associate's or Bachelor's degree in Hospitality Management or Business Administration is a plus. Proven experience in an administrative support role is required; previous experience within the hospitality industry is highly preferred. Please visit our careers page to see more job opportunities.

Job Description GeoControl Systems, Inc.as a HUBZone company, is required to maintain a Federally mandated level of employees that reside (home residence) in a qualified HUBZone. ONLY applicants whose home address lies in a qualified HUBZone will be considered for this position. You can verify whether you reside in a HUBZone by using the following website: **************************************** Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you! We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA's pursuits in deep space exploration. As NASA's largest engineering solutions provider working together with NASA at centers across the United States. We have an exciting opportunity for an Administrative Specialist to join the team with GeoControls, a teammate company. The Administrative Specialist will be supporting the Spacesuit Knowledge Capture and Strategic Communication Team also known as Spacesuit, Tools, and Rovers (STAR) Productions in the EC5/Spacesuit and Crew Survival Branch in business support functions as follows: Assist the STAR Productions Manager as needed with following: Assist in maintaining the STAR Productions calendar. Arrange event mechanism for internal and external SMEs to present their information. Administer an SKC program to capture knowledge from SMEs via short courses, vignettes, forums, or other venues to capture lessons learned, case studies, storytelling, and their perspectives. Communicate educational opportunities within the EVA community and broader as appropriate. Arrange for the SKC events to be recorded and archived. Collaborate and coordinate with personnel across the NASA agency to record and archive the SKC events permanently. Keep attendance records and coordinate with JSC Human Resources Department for training record purposes as appropriate. Prepare support documentation of the STAR Productions progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate. Prepare and conduct surveys to evaluate the success of the SKC Program. Communicate educational opportunities within the Extravehicular Activity (EVA) community and broader as appropriate. Schedule events with Subject Matter Experts (SMEs). Coordinate with SMEs to sign written release for event. Provide periodic statuses on progress. Surge support may require additional weekly hours in isolated instances. Technical Writing supporting industry reports and papers. Review and editing of technical writing documents. Coordinate scanning and digitizing documents into database. See the below product list that you be supporting, and assisting the team in the delivery of: STAR Program Catalog STAR event Schedule and Database STAR event synopsis, recording, and associated presentation material per event Export control documentation (Form 1676 and supporting material submitted into DAA system for approval) Individual Releases for SMEs presenting or being interviewed Support documentation of the STAR Team's progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate Quarterly Status reports as needed Quarterly Technical, Cost, and Schedule Review (TCSR) performance data as needed Assist the NASA JSC Export Control Review process for products produced internal as well as external to the team. External products may include, for example, products produced by the Extravehicular Activity and Human Surface Mobility Program (EHP) and the Crew and Thermal Systems Division (CTSD). Compilation of the Weekly Activity Report. Assist in the writing of an annual manuscript documenting the team's progress. Maintain a list of events and products processed through export control processing with approval status. Requirements Requisition Qualifications: This position has been posted at multiple levels. Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised. Requires a HS diploma or its equivalent and a minimum of 4 years of experience in a field or in a related area. Familiarity with Microsoft Office tools (e.g. Word, Excel, and PowerPoint) Excellent oral and written communication skills Requisition Preferences: Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures. Associate or bachelor's degree, or similar technical certification Must Reside in a HUBZone ****************************************#center=44.722800,-103.249700&zoom= BenefitsBenefits GCS health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include flexible work schedules and opportunities to work remotely, educational reimbursement, retirement benefits (401K, Roth), health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental and pregnancy leave.

We are searching for a highly organized, resourceful, and creative person for a role as Events Administrative Specialist to join our team. The ideal candidate will be responsible for planning, executing, and evaluating a variety of internal and external events for the President and CEO, from departmental recognition gatherings to customer and vendor experiences. You should possess a sound knowledge of event execution from start to finish (including budget creation) and vendor management skills. We are seeking a hard-working, loyal, dedicated, self-starter whom we can trust to show up on time and stay calm under pressure, no matter what happens. Excellent communication skills and attention to every single detail are vital in this role, as the success of the event depends upon our employees and/or customers/vendors enjoying the experience. This person will be responsible for planning, organizing, and executing exceptional and numerous events (sometimes with events occurring simultaneously). You will be responsible for every part of event preparations, such as layout of the meeting, organizing décor items, developing themes, organizing event structure, capturing highlights for social media, and evaluating success afterward. Responsibilities: Excellent communication and presentation skills and the ability to multi-task duties with clients and vendors during on-going events. Outlines layout for meetings, coordinates, and operates events, ensuring events are successful. Manages efforts such as logistics, vendor requirements, venue requirements and keeping updated inventory requirements regularly. Assist with managing employee benefits administration, including enrollment and benefit changes Maintain employee records and ensure accuracy and compliance with relevant laws and regulations Provide administrative support to the Executive Assistant, including filing documents, organizing meetings, and preparing reports. Support HR projects and initiatives as assigned Requirements: Strong marketing, communications, organization, or relevant field. Three (3) or more years of work experience as an event coordinator, social media coordinator, marketing assistant, or marketing coordinator. Experience planning corporate events, open houses, etc. Excellent writing, proofing, and editing skills. Ability to multitask and be highly organized. Strong social media knowledge. Event industry experience highly preferred Passion for delivering exceptional service. Weekend availability is a must. Must have reliable transportation. Bilingual is a must Ability to effectively communicate and collaborate with employees at all levels of the organization Ability to maintain confidentiality and handle sensitive information with discretion Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Knowledge of Canva or equivalent software, a plus Ability to work independently as well as collaboratively in a team environment

We are searching for a highly organized, resourceful, and creative person for a role as Events Administrative Specialist to join our team. The ideal candidate will be responsible for planning, executing, and evaluating a variety of internal and external events for the President and CEO, from departmental recognition gatherings to customer and vendor experiences. You should possess a sound knowledge of event execution from start to finish (including budget creation) and vendor management skills. We are seeking a hard-working, loyal, dedicated, self-starter whom we can trust to show up on time and stay calm under pressure, no matter what happens. Excellent communication skills and attention to every single detail are vital in this role, as the success of the event depends upon our employees and/or customers/vendors enjoying the experience. This person will be responsible for planning, organizing, and executing exceptional and numerous events (sometimes with events occurring simultaneously). You will be responsible for every part of event preparations, such as layout of the meeting, organizing décor items, developing themes, organizing event structure, capturing highlights for social media, and evaluating success afterward. Responsibilities: * Excellent communication and presentation skills and the ability to multi-task duties with clients and vendors during on-going events. * Outlines layout for meetings, coordinates, and operates events, ensuring events are successful. * Manages efforts such as logistics, vendor requirements, venue requirements and keeping updated inventory requirements regularly. * Assist with managing employee benefits administration, including enrollment and benefit changes * Maintain employee records and ensure accuracy and compliance with relevant laws and regulations * Provide administrative support to the Executive Assistant, including filing documents, organizing meetings, and preparing reports. * Support HR projects and initiatives as assigned Requirements: * Strong marketing, communications, organization, or relevant field. * Three (3) or more years of work experience as an event coordinator, social media coordinator, marketing assistant, or marketing coordinator. * Experience planning corporate events, open houses, etc. * Excellent writing, proofing, and editing skills. * Ability to multitask and be highly organized. * Strong social media knowledge. * Event industry experience highly preferred * Passion for delivering exceptional service. * Weekend availability is a must. * Must have reliable transportation. * Bilingual is a must * Ability to effectively communicate and collaborate with employees at all levels of the organization * Ability to maintain confidentiality and handle sensitive information with discretion * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) * Knowledge of Canva or equivalent software, a plus * Ability to work independently as well as collaboratively in a team environment

DNV is seeking a detail-oriented and proactive Proposal & Sales Administration Specialist to support our business development team in creating high-quality proposals and managing end-to-end sales operations. This role plays a key part in ensuring timely, accurate, and compelling client deliverables while maintaining smooth internal processes that contribute to overall revenue growth. This role is based at our DNV office in Katy, TX. Further details regarding role-specific requirements will be shared during the interview process. What You'll Do Proposal creation and document control Identify and log special T's and C's. Coordinate reviews with contract advisors Support on proposal review calls Validate pricing models and proposal approvals Orchestrate signature and upload agreements Create/update accounts, contacts and opportunities Support complex proposal development Utilize CRM What is Required High School Diploma Previous experience preparing proposals, quotes, or bids for B2B clients. Exposure to RFP/RFQ processes and compliance matrices. Background in supporting business development or account management teams. Experience in pricing validation and approval workflows. Familiarity with standards-based services (e.g., ISO certifications) or similar regulated environments. Track record of streamlining workflows and improving proposal turnaround times. Strong written and verbal English communication skills. We conduct pre-employment drug and background screening. *Immigration-related employment benefits, for example visa sponsorship, are not available for this position Generous paid time off (vacation, sick days, company holidays, personal days) Multiple Medical and Dental benefit plans to choose from, Vision benefits Spending accounts - FSA, Dependent Care, Commuter Benefits, company-seeded HSA Employer-paid, therapist-led, virtual care services through Talkspace 401(k) with company match Company provided life insurance, short-term, and long-term disability benefits Education reimbursement program Flexible work schedule with hybrid opportunities Charitable Matched Giving and Volunteer Rewards through our Impact Program Volunteer time off (VTO) paid by the company Career advancement opportunities **Benefits vary based on position, tenure, location, and employee election** DNV is a proud equal-opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with disabilities. US applicants with a physical or mental disability who require reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (**********************************). Information received relating to accommodation will be addressed confidentially. For more information **********************************************************************

Job Description Administrative Specialist - (ADV000BCW) Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you! We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA's pursuits in deep space exploration. As NASA's largest engineering solutions provider working together with NASA at centers across the United States. We have an exciting opportunity for a part-time Administrative Specialist to join the team! This position is hybrid and telework eligible supporting the Spacesuit Knowledge Capture and Strategic Communication Team also known as Spacesuit, Tools, and Rovers (STAR) Productions Team in the EC5/Spacesuit and Crew Survival Branch in administrative functions as follows: Facilitate the NASA JSC Export Control Review process for products produced internal as well as external to the team. External products may include for example products produced by the Extravehicular Activity and Human Surface Mobility Program (EHP) and the Crew and Thermal Systems Division (CTSD). Prepare and process products through NASA JSC Export Control processes including Scientific, Technical, and Research Information DiscoVEry System (STRIVES) for approval. This includes products such as manuscript abstracts, manuscripts for conferences and journals, presentations, videos, and photographs. Assist authors with the STRIVES process, work with reviewers, and coordinate with Export Control reviewers to facilitate timely approval Monitor conference related STRIVES submissions and report regular status updates to EC5 and CTSD management. Compilation of the Weekly Activity Report Facilitate the writing of an annual manuscript documenting the teams progress Maintain a list of events and products processed through export control processing with approval status. Comply with NASA JSC Export Control policies. Assist the Spacesuit Knowledge Capture and Strategic Communication Administrator as needed with following: Assist in maintaining the STAR Productions calendar. Communicate educational opportunities within the Extravehicular Activity (EVA) community and broader as appropriate. Schedule events with Subject Matter Experts (SMEs) Coordinate with SMEs to sign written release for event. Provide periodic statuses on progress. Surge support may require additional weekly hours in isolated instances Requisition Qualifications: This position has been posted at multiple levels. Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised. Must be a US Citizen Typically requires a bachelor's degree in a related area and normally possess 3 years of work experience. Familiarity with Microsoft Office tools (e.g. Word, Excel, and PowerPoint) Excellent oral and written communication skills Requisition Preferences: Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures. Job Posted by ApplicantPro

DNV is seeking a detail-oriented and proactive Proposal & Sales Administration Specialist to support our business development team in creating high-quality proposals and managing end-to-end sales operations. This role plays a key part in ensuring timely, accurate, and compelling client deliverables while maintaining smooth internal processes that contribute to overall revenue growth. This role is based at our DNV office in Katy, TX. Further details regarding role-specific requirements will be shared during the interview process. What You'll Do * Proposal creation and document control * Identify and log special T's and C's. * Coordinate reviews with contract advisors * Support on proposal review calls * Validate pricing models and proposal approvals * Orchestrate signature and upload agreements * Create/update accounts, contacts and opportunities * Support complex proposal development * Utilize CRM * Generous paid time off (vacation, sick days, company holidays, personal days) * Multiple Medical and Dental benefit plans to choose from, Vision benefits * Spending accounts - FSA, Dependent Care, Commuter Benefits, company-seeded HSA * Employer-paid, therapist-led, virtual care services through Talkspace * 401(k) with company match * Company provided life insurance, short-term, and long-term disability benefits * Education reimbursement program * Flexible work schedule with hybrid opportunities * Charitable Matched Giving and Volunteer Rewards through our Impact Program * Volunteer time off (VTO) paid by the company * Career advancement opportunities Benefits vary based on position, tenure, location, and employee election DNV is a proud equal-opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with disabilities. US applicants with a physical or mental disability who require reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (**********************************). Information received relating to accommodation will be addressed confidentially. For more information ********************************************************************** What is Required * High School Diploma * Previous experience preparing proposals, quotes, or bids for B2B clients. * Exposure to RFP/RFQ processes and compliance matrices. * Background in supporting business development or account management teams. * Experience in pricing validation and approval workflows. * Familiarity with standards-based services (e.g., ISO certifications) or similar regulated environments. * Track record of streamlining workflows and improving proposal turnaround times. * Strong written and verbal English communication skills. * We conduct pre-employment drug and background screening. * Immigration-related employment benefits, for example visa sponsorship, are not available for this position

Classification: Admin/Prof Exemption Status/Test: Exempt/Computer Professional Job Grade: 5 Department: Data Center and Network Solutions Reports To: Director Job Goal: Provide primary support for LAN/WAN network services and coordinate departmental/facility-wide IT operations and projects. Provide mentoring and coaching for junior members of the DCNS team. Evaluate current infrastructure services and provide recommendations for improvements. Qualifications: Education * Bachelor's degree in Information Technology or 10 years of experience that is directly related to the major job responsibilities Certification/Licensure * CCNA or equivalent Experience * Five years of experience in supporting and troubleshooting a multivendor switched network infrastructure * Recent hands-on advanced experience supporting firewalls & routers (Cisco/Palo Alto) including VPN, IPSec tunnels, ACLs, BGP, OSPF, LAN/WAN, MPLS * Two years of experience in supporting Palo Alto firewalls * Three years of recent experience in Cisco IOS deployments * Three years of experience in directly procuring, configuring, and deploying of network devices * Three years of recent experience troubleshooting LAN/WAN connectivity issues using sniffers and network monitoring tools such as Solarwinds or similar tool * Three years of experience in troubleshooting Layer 3-7 protocols related to network connectivity * One year of recent experience installing and supporting point to point virtual private networks and secure FTP technologies * Two years of experience in supporting wireless technologies * Three years of experience in managing internal and external DNS zones * Two years of experience in managing and supporting infrastructure security Major Responsibilities: * Professional demeanor to be able to interface with internal and external clients in furthering Region 4 ESC technology services. * Utilize excellent customer service skills toward the support of internal and external clients. * Provide expertise and oversight of building wireless infrastructure including, but not limited to, firmware upgrades and security audits. * Provide primary support and guidance for enterprise systems including, but not limited to, DNS, Content Filtering, Palo Alto Firewall, and Cisco Switches. * Provide expertise and oversight of the building's firewall and DMZ infrastructure, including, but not limited to, VPN access, client configurations, ACLs, and Cisco iOS configuration version control. * Maximize network performance by monitoring performance; troubleshooting network problems and outages; scheduling upgrades; collaborating with other departments on network impacts to the environment * Provide expertise and oversight of activities surrounding the operational efficiency of network hardware and software using ITIL and PMP guidelines and industry-best practices. * Work in a team environment to accomplish departmental and business-related goals. * Continue to achieve certifications within job responsibility areas to maintain proficiency in job-related * Document systems in accordance with Region 4 ESC ISO standards and post for DCNS and Region 4 ESC personnel to use as standard operating procedure * Identify, analyze, research, and recommend changes to infrastructure, procedures, and processes to enhance productivity, efficiencies, and * Initiate, lead, and complete enterprise-wide projects in a timely and cost-efficient * Work collaboratively with other external resources to further Region 4 ESC and DCNS projects and * Provide secondary support and guidance for enterprise systems including, but not limited to, Exchange, Email Security, ADFS, M365 Administration, Active Directory, Virtualization, Backups, Patching, Physical Servers, and Storage. * Provide support and strategic improvements to Region 4's disaster recovery program to include data replication technologies. * Provide assistance and technical guidance to the advancement of Region 4's computing environment. * Provide support and guidance to the advancement of AWS and Azure network environments, external systems hosted by Region 4, and to the systems residing in our districts. * Serve as the lead technical position in the development of Region 4 ESC-related internal and external infrastructure. * Coordinate timelines, financials, and project milestones with the DCNS Director and other Region 4 ESC. * Mentor and coach junior personnel on technical best practices. Supervision/ Personnel Management: None Physical Demands/Environmental Factors/Mental Demands: Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 20 pounds); required on-call rotational status for weekend, evening and holiday coverage.; occasional statewide travel; work with frequent interruptions; maintain emotional control under pressure.

High School Diploma or equivalent and 2 years of relevant work experience. Preferred Education/Training/Experience Associate degree and experience working in a community college setting. Minimum Knowledge & Skills * Proficient in Microsoft Office Suite and related software programs including the ability to operate standard office equipment. * Provide direction and support to students seeking services. * Ability to reconcile, track multiple budgets, and make accurate arithmetic calculations. * Performing technical, specialized, complex, difficult, or basic technical office support work. * Ability to understand and apply regulations, policies, and statutes. * Compiling and summarizing information and preparing periodic or special report. * Strong written and oral communication skills, strong organization skills, and attention to detail with a strong sense of urgency and time management. * Strong interpersonal skills and ability to foster a cooperative work environment. * Maintain regular, prompt, and reliable attendance. Preferred Knowledge & Skills * Experience working with underserved populations. * Candidates who are bilingual in English and Spanish. * Experience working in Higher Education. Licensing/Certification Requirements None Job Duties * Performs specialized administrative support to the program director related to the planning, organizing, and coordinating of program activities. * Maintains student database. Enters, reviews, and retrieves data and prepares periodic or for special reports, using computer software. Handles confidential information appropriately and exercises care in safeguarding information. * Serves as liaison between students, staff, the community, and the College in relation to the program and its activities. Ability to identify each student's needs prior to directing them to the appropriate program member. Willingness to help students enjoy their interactions with COM and its employees. * Schedules meetings and appointments by notifying attendees/program staff and assists program director with event logistics. * Assists Program Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and general office support as distributing mail and processing outgoing mail. * Attend various priority trainings/webinars (in house and outside of COM) regarding TRIO programs policies: Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management and Statutory/Regulatory Requirements. As well any Student Services sponsored trainings and customer service trainings. Physical Requirements * Positions in this class typically require stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions. * No or very limited exposure to physical risk. * Work is normally performed in a typical interior/office work environment. Minimum Salary Range $36,437 Mid Point Salary Range . Maximum Salary Range $45,546 Posting Open Date 09/05/2025 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state "unknown" for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application. EEO Statement College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992. Quick Link to Share for Direct Access to Posting **********************************

TDA-FND- Administrative Support Specialist (59150) (00054895) Organization: DEPARTMENT OF AGRICULTURE Primary Location: Texas-Austin Work Locations: SFA OFFICES AUSTIN - 10 FLOOR 1700 N. Congress Ste. 1100 Austin 78701 Other Locations: Texas-Houston Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 25 % of the Time State Job Code: 1570 Salary Admin Plan: B Grade: 17 Salary (Pay Basis): 3,900. 00 - 4,200. 00 (Monthly) Number of Openings: 2 Overtime Status: Non-exempt Job Posting: Dec 22, 2025, 4:29:57 PM Closing Date: Jan 6, 2026, 5:59:00 AM Description Food and Nutrition Administrative Support Specialist(Program Support/Administrative Assistant/Receptionist) Salary Information: B17, $3,900. 00-$4,200. 00/MO State Classification: Program Specialist I - 1570FLSA Status: Non-ExemptPosting Number: 26-59150-1 Location: Austin or Houston, TXTelework Option: TDA does not offer telework, and all employees are required to be physically present for work. HOW TO APPLYApply online via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit. WHO ARE WEThe Texas Department of Agriculture's (TDA) Food and Nutrition Division administers 12 federal child and special nutrition and more than $2. 5 billion in federal money annually used to fund the programs for the State of Texas. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas. WHAT YOU'LL DOThe Food & Nutrition (F&N) Administrative Support Specialist will perform routine technical program assistance and administrative support work for the field offices of the Food and Nutrition (F&N) Division of the Texas Department of Agriculture (TDA) to contribute to the efficiency and effectiveness of the agency. Work involves completion of general quality assurance pertaining to agency communication style guidelines, and to support the Contracting Entity review notification processes. You will work under moderate supervision with limited latitude for the use of initiative and independent judgment. PRIMARY RESPONSIBILITIESProvide technical support and complete general quality assurance reviews of information included in assigned Contracting Entity (CE) Administrative Review (AR) Notices; prepare, edit, proof and distribute correspondence, reports, forms, studies and documents in compliance with agency and section processes and procedures. Schedule and monitor employment interviews for division management, assist in preparing the interview packet, which includes the interview questions, skills exercise, scoring matrix. Provide technical assistance to staff, Contracting Entities (CEs), and other stakeholders regarding the CE review notification process, TXUNPS access and general applications, and general program resource materials available to CEs via SquareMeals. org. Open, review, route and track incoming mail; process outgoing mail; and coordinate and prepare mail-outs for various programs to provide to TDA staff and/or the public. Maintain a tracking system(s) for monitoring office operations; assist with ordering and maintaining an adequate inventory of office supplies for the assigned TDA F&N Office; and complete purchase requests and receiving reports for the assigned TDA F&N Office. Create and maintain databases; compile statistical data; prepare various charts, graphs and written summaries; assist in preparing division reports; develop, coordinate and maintain record keeping and filing system for correspondence, forms, reports and documents in accordance with Agency Records Management Policy; may serve as the records coordinator for an assigned TDA F&N Field Office. Plan and schedule meetings and/or conferences; may assist in scheduling travel arrangements and preparing travel vouchers for staff, as assigned. Serve as or assist in serving as a receptionist for the assigned TDA F&N office, as needed; answer phone calls and greet guests to office; and take messages or refer calls to the appropriate staff. Follow all TDA policies and procedures. Perform other duties as assigned. Qualifications QUALIFICATIONS/REQUIREMENTS FOR THE POSITION (The application must state how each of the following qualifications are met - resumes do not take the place of the required state of Texas application which must be completed in CAPPS or WIT. ) Bachelor's Degree (One year of work experience related to the primary responsibilities may substitute for one year of college. ) One (1) year work experience providing technical/administrative support for a program(s). PREFERRED QUALIFICATIONSOne (1) year of professional experience working for a government entity. KNOWLEDGE, SKILLS & ABILITIESKnowledge of local, state, and federal laws related to the program area; and office practices and administrative procedures. Skill in providing customer service excellence to both internal and external customers; the use of a computer and applicable software; and effective verbal and written communication, human relations, and organizational skills. Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people; effectively under pressure and meet strict deadlines while maintaining extreme attention to detail; multi-task in a fast-paced environment; to prepare reports; exercise sound judgment and discretion; and maintain the highest level of confidentiality. PHYSICAL REQUIREMENTS & WORKING CONDITIONSNormal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight (up to 20%). TELEWORK & WORK HOURSThe agency does not offer telework. TDA employees are required to be physically present for work. The agency's core business hours are from 8:00 a. m. to 5:00 p. m. , Monday through Friday. TDA also provides limited customer service between 6:00-8:00 a. m. and 5:00-6:00 p. m. H-1B Visa SponsorshipWe are unable to sponsor or take over sponsorship of an employment Visa. BENEFITSThe State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:Retirement PlanPaid Group Health & Life Insurance for employees Paid HolidaysPaid Vacation LeavePaid Sick LeaveLongevity PayDentalVisionDependent Optional Life InsuranceVoluntary AD&D InsuranceDependent Health & Life InsuranceHealth & Dependent care flexible spending accounts Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions. *A valid government-issued driver's license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driver's license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first day Background Checks: A criminal conviction records check is required for applicants who are selected for a position. Equal Employment Opportunity (EEO): TDA is an equal employment opportunity (EEO) employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity. Reasonable Accommodations: If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview or an HR representative at ************. Whenever possible, please give the hiring or HR representative sufficient time to consider and respond to your request. TDA participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Military and Former Foster Child Employment Preference: TDA complies with the provisions of the veterans and former foster child employment preference acts. Please contact our Human Resources-Veterans Liaison at ************** for assistance. Go to ************************** com/, ************ onetonline. org/, or *********** careeronestop. org/ for assistance in translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Program Management MOS Codes.

TDA-FND- Administrative Support Specialist (59150) (00054895) Organization: DEPARTMENT OF AGRICULTURE Primary Location: Texas-Austin Work Locations: SFA OFFICES AUSTIN - 10 FLOOR 1700 N. Congress Ste. 1100 Austin 78701 Other Locations: Texas-Houston Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 25 % of the Time State Job Code: 1570 Salary Admin Plan: B Grade: 17 Salary (Pay Basis): 3,900. 00 - 4,200. 00 (Monthly) Number of Openings: 2 Overtime Status: Non-exempt Job Posting: Dec 22, 2025, 4:29:57 PM Closing Date: Jan 6, 2026, 5:59:00 AM Description Food and Nutrition Administrative Support Specialist(Program Support/Administrative Assistant/Receptionist) Salary Information: B17, $3,900. 00-$4,200. 00/MO State Classification: Program Specialist I - 1570FLSA Status: Non-ExemptPosting Number: 26-59150-1 Location: Austin or Houston, TXTelework Option: TDA does not offer telework, and all employees are required to be physically present for work. HOW TO APPLYApply online via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit. WHO ARE WEThe Texas Department of Agriculture's (TDA) Food and Nutrition Division administers 12 federal child and special nutrition and more than $2. 5 billion in federal money annually used to fund the programs for the State of Texas. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas. WHAT YOU'LL DOThe Food & Nutrition (F&N) Administrative Support Specialist will perform routine technical program assistance and administrative support work for the field offices of the Food and Nutrition (F&N) Division of the Texas Department of Agriculture (TDA) to contribute to the efficiency and effectiveness of the agency. Work involves completion of general quality assurance pertaining to agency communication style guidelines, and to support the Contracting Entity review notification processes. You will work under moderate supervision with limited latitude for the use of initiative and independent judgment. PRIMARY RESPONSIBILITIESProvide technical support and complete general quality assurance reviews of information included in assigned Contracting Entity (CE) Administrative Review (AR) Notices; prepare, edit, proof and distribute correspondence, reports, forms, studies and documents in compliance with agency and section processes and procedures. Schedule and monitor employment interviews for division management, assist in preparing the interview packet, which includes the interview questions, skills exercise, scoring matrix. Provide technical assistance to staff, Contracting Entities (CEs), and other stakeholders regarding the CE review notification process, TXUNPS access and general applications, and general program resource materials available to CEs via SquareMeals. org. Open, review, route and track incoming mail; process outgoing mail; and coordinate and prepare mail-outs for various programs to provide to TDA staff and/or the public. Maintain a tracking system(s) for monitoring office operations; assist with ordering and maintaining an adequate inventory of office supplies for the assigned TDA F&N Office; and complete purchase requests and receiving reports for the assigned TDA F&N Office. Create and maintain databases; compile statistical data; prepare various charts, graphs and written summaries; assist in preparing division reports; develop, coordinate and maintain record keeping and filing system for correspondence, forms, reports and documents in accordance with Agency Records Management Policy; may serve as the records coordinator for an assigned TDA F&N Field Office. Plan and schedule meetings and/or conferences; may assist in scheduling travel arrangements and preparing travel vouchers for staff, as assigned. Serve as or assist in serving as a receptionist for the assigned TDA F&N office, as needed; answer phone calls and greet guests to office; and take messages or refer calls to the appropriate staff. Follow all TDA policies and procedures. Perform other duties as assigned. Qualifications QUALIFICATIONS/REQUIREMENTS FOR THE POSITION (The application must state how each of the following qualifications are met - resumes do not take the place of the required state of Texas application which must be completed in CAPPS or WIT. ) Bachelor's Degree (One year of work experience related to the primary responsibilities may substitute for one year of college. ) One (1) year work experience providing technical/administrative support for a program(s). PREFERRED QUALIFICATIONSOne (1) year of professional experience working for a government entity. KNOWLEDGE, SKILLS & ABILITIESKnowledge of local, state, and federal laws related to the program area; and office practices and administrative procedures. Skill in providing customer service excellence to both internal and external customers; the use of a computer and applicable software; and effective verbal and written communication, human relations, and organizational skills. Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people; effectively under pressure and meet strict deadlines while maintaining extreme attention to detail; multi-task in a fast-paced environment; to prepare reports; exercise sound judgment and discretion; and maintain the highest level of confidentiality. PHYSICAL REQUIREMENTS & WORKING CONDITIONSNormal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight (up to 20%). TELEWORK & WORK HOURSThe agency does not offer telework. TDA employees are required to be physically present for work. The agency's core business hours are from 8:00 a. m. to 5:00 p. m. , Monday through Friday. TDA also provides limited customer service between 6:00-8:00 a. m. and 5:00-6:00 p. m. H-1B Visa SponsorshipWe are unable to sponsor or take over sponsorship of an employment Visa. BENEFITSThe State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:Retirement PlanPaid Group Health & Life Insurance for employees Paid HolidaysPaid Vacation LeavePaid Sick LeaveLongevity PayDentalVisionDependent Optional Life InsuranceVoluntary AD&D InsuranceDependent Health & Life InsuranceHealth & Dependent care flexible spending accounts Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions. *A valid government-issued driver's license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driver's license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first day Background Checks: A criminal conviction records check is required for applicants who are selected for a position. Equal Employment Opportunity (EEO): TDA is an equal employment opportunity (EEO) employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity. Reasonable Accommodations: If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview or an HR representative at ************. Whenever possible, please give the hiring or HR representative sufficient time to consider and respond to your request. TDA participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Military and Former Foster Child Employment Preference: TDA complies with the provisions of the veterans and former foster child employment preference acts. Please contact our Human Resources-Veterans Liaison at ************** for assistance. Go to ************************** com/, ************ onetonline. org/, or *********** careeronestop. org/ for assistance in translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Program Management MOS Codes.

Job DescriptionDescription Initiates, coordinates, and executes administrative support to the Operations department. Key Responsibilities Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls. Exercises considerable judgement and discretion in handling requests for appointments and telephone calls. Distributes daily internal/external mail and overnight packages; sends and distributes faxes. Composes, types, and distributes professional correspondence and memoranda, e-mails and faxes, using individual initiative and as assigned. Proactively establishes, and maintains highly organized filing system; files correspondence and other records. Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness. Meets and greets visitors. Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained. Conducts research; compiles and types statistical reports. Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes. Orders and maintains supplies; coordinates equipment maintenance. Manages office petty cash fund and reimbursement procedures. Assists in development and implementation of department systems and procedures as needed. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Assists with special projects as assigned. Performs other related duties as assigned by management. Skills Knowledge and Expertise Associate degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience Firm commitment to excellence and high standards Strong verbal and written communications skills including ability to listen attentively and to communicate information clearly and effectively Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow Strong interpersonal skills Ability to follow established policies and procedures Ability to understand and follow written and verbal instructions Ability to deal effectively with a diversity of individuals at all organizational levels Good judgement with the ability to make timely and sound decisions Creative, flexible, and innovative team player Self-motivated, resourceful and adaptable; able to work independently within team focused environment Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Detail oriented and highly organized with the ability to prioritize duties and responsibilities Excellent time-management skills with demonstrated ability to manage multiple projects at a time while meeting deadlines Demonstrated ability to plan and organize projects Proficient with Microsoft Office 365 software; SAP experience preferred Education: Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.