Administrative Specialist Jobs in Glendale, AZ

We are seeking a highly organized and proactive Administrative Specialist to join our team. This role will be responsible for providing comprehensive administrative support and assisting with project coordination to ensure the smooth and efficient operation of the organization. The ideal candidate is detail-oriented, adaptable, and excels in a fast-paced environment. We offer a competitive salary and benefits package, opportunities for professional growth and development, a collaborative and inclusive work environment, and the chance to contribute to meaningful projects that make an impact. What You'll Do: Administrative Support Manage calendars, schedule meetings, and coordinate appointments for team members. Prepare, edit, and distribute correspondence, reports, and presentations. Organize and maintain digital and physical files to ensure easy access and compliance with organizational policies. Handle incoming and outgoing communications, including email, phone calls, and mail, with a professional and customer-focused approach. Process expense reports, purchase orders, and other administrative transactions. Project Support Assist in planning, tracking, and reporting on project progress, milestones, and deliverables. Coordinate with internal teams and external stakeholders to ensure project timelines are met. Schedule and prepare materials for project meetings, including agendas, minutes, and action items. Track budgets, resource allocation, and other project metrics as needed. Conduct research and gather data to support project initiatives and decision-making. Qualifications Position is on-site in Tempe, AZ so must be able commute daily Education: Associate or Bachelor's degree in Business Administration, Project Management, or a related field preferred. Experience: Minimum of 2-3 years of experience in an administrative or project support role. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Wrike, Trello, or Asana). Communication: Excellent written and verbal communication skills. Organization: Exceptional time management and organizational abilities with a keen attention to detail. Interpersonal Skills: Strong ability to collaborate with diverse teams and build positive working relationships. Problem-Solving: Ability to anticipate needs, troubleshoot challenges, and propose effective solutions. Bilingual (Spanish) preferred. About Us As turnkey fiber build experts, ByVerTek, LLC supports large MSOs and telcos, overbuilders, municipal power companies and other clients who build, upgrade and maintain the physical infrastructure that delivers high-speed internet, video, voice and wireless services. The company manages and performs projects related to the aerial and underground construction and engineering functions that carry these services, from residential and commercial builds to state-wide fiber network expansions. For more information, please visit ByVerTek.com. Job Type: Full-time We offer our employees: Paid Time Off and Paid Sick Time Eleven (11) Company-observed Holidays per year Medical insurance Dental insurance Vision insurance Company-paid Short-term disability coverage and Basic Life/AD & D insurance Voluntary Life insurance coverage for employees and their families Voluntary Long-Term disability coverage Supplemental benefits plans to assist with out-of-pocket expenses Flexible Spending accounts ByVerTek provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Type: Full-time Benefits: 401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule: Day shift Monday to Friday Education: Bachelor's (Preferred) Experience: Executive administrative support: 2 years (Required) Ability to Commute: Tempe, AZ 85281 (Required) Work Location: In person

Key Responsibilities: Office Operations and Coordination: Answer phone calls and respond to inquiries professionally and promptly. Accept and organize deliveries, ensuring the office and property supplies are well-stocked. Maintain a clean, organized, and efficient office environment. Track and manage inventory for the office and properties. Prepare and pack linens and consumable supplies for upcoming cleanings. Scheduling and Staff Coordination: Schedule housekeepers, inspection staff, and maintenance personnel to ensure efficient workflows. Update and manage staff schedules to align with business priorities. Coordinate linen pick-ups and deliveries with the linen company. Respond to staff inquiries and ensure all schedules are communicated effectively. Property Care and Management: Restock consumable supplies for properties, ensuring readiness for housekeeping and inspection staff. File claims with booking platforms (e.g., VRBO, Airbnb) for property damages and track resolution. Respond to inquiries regarding housekeeping, maintenance, and property care. Monitor properties for cleanliness, maintenance needs, and operational readiness. Administrative Support: Manage and input data into Track Hospitality Software and other platforms. Supervise schedules for maintenance, housekeeping, property inspectors, and vendors. Order supplies for the office and properties (e.g., propane, toiletries, paper products). File, update, and organize property onboarding and inventory information ensuring readiness for staff and accuracy for guests. Maintain records of damages, repairs, and claims across properties. Guest and Client Relations: Greet and coordinate with guests or clients when required. Oversee the property access details and coordinate the setup of door codes and guest access procedures. Schedule repairs with handymen or service providers. Schedule inspections during property vacancies. Use problem-solving skills to mediate and resolve issues effectively. Qualifications & Requirements Proven experience in administrative coordination or property coordination roles. Exceptional organizational skills and attention to detail. Key Qualifications: Strong communication and customer service skills. Ability to manage multiple tasks, schedules, and priorities simultaneously. Experience with property management software (e.g., Track) is a plus. Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets). Ability to work independently and problem-solve under pressure. Reliable transportation and availability to meet job requirements. Requirements: Minimum of 1 year of professional home services experience or a combination of other equivalent service industry experience. Authorization to work in the U.S. Ability to communicate effectively in English. This includes the ability to read and write in English as well as speak and understand English in person and over the phone. Reliable transportation and the legal ability to drive. Must pass a criminal background check. Ability to maintain professionalism in work settings at all times. 1 This job will require the following physical capabilities: Regularly lift 10-60 lbs of weight; Walking, sitting, crouching, standing, pushing & pulling, ascending & descending stairs/ladder/step stool; Seeing and navigating an environment visually; and Utilizing a phone or tablet to access the Track portals. Additional Requirements: Must be approachable, professional, and friendly. On-call availability for urgent guest or property needs. Strong problem-solving abilities and a proactive mindset. Compensation: Base Salary: Range: $35,000 to $40,000 annually Bonuses (Performance-Based): Housekeeping Recruit Bonus: $300 for each housekeeper who exceeds the 6-month probation. Client Recruit Bonus: $100 for each client engaging in 3+ cleanings. End of Year Bonus: $500 for meeting service expectations. Benefits: Paid Time Off (PTO): Offer 10-15 days annually. Flexible Schedule Opportunities: After an initial period of in-office work. Professional Development Opportunities: Paid training or courses related to property management or administrative skills. Growth Potential: At Neighbors Luxury and The Abode Pro, we are a fast-growing company where talented team members have the opportunity to shape their careers and grow alongside us. This position offers a unique ground-level opportunity to make a significant impact in our day-to-day operations. As the company expands, there will be opportunities for advancement into leadership roles, such as Office Manager, Operations Manager, or other senior-level positions. We value promoting from within and recognize team members who demonstrate initiative, leadership, and a commitment to excellence We believe in recognizing and rewarding hard work, dedication, and results. This position includes regular performance reviews, where we will evaluate your contributions, achievements, and growth within the role. Based on performance and company success, there will be opportunities for salary increases and expanded responsibilities. As a growing company, we are committed to supporting the professional development and career advancement of our team members.

Actalent is seeking an Administrative Assistant to join our team at our Tempe, AZ Corporate office! Compensation: $20.19 - $25 per hr Bonus up to $2,000 annually Schedule: Internal | Permanent Full Time | 8:00 Am - 5:00 PM Hybrid | 4 days in-office, 1 day remote Job Overview We are seeking a highly skilled Administrative Assistant to join our team. This role is responsible for ensuring high-quality administrative support for one Vice President and Corporate office administration. The ideal candidate will be adept at relieving the executive of administrative functions to increase their availability for executive-level responsibilities. In addition responsible for all cohesive operations of our corporate office. Essential Functions Administrative Support Provide comprehensive administrative support to the Vice President, including managing calendars, scheduling meetings, and submitting expenses. Maintain Director and Regional organizational charts. Manage and organize all aspects of domestic travel, including booking flights, arranging accommodations, and coordinating transportation logistics Communication Serve as the primary point of contact between the Vice President and internal stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality. Works closely with internal communications to ensure consistent messaging from stakeholders and corporate. Confidentiality Maintain the highest level of confidentiality and discretion in handling sensitive information. Minimum Education | Skills | Abilities 1 year of Administrative Support Experience required Associate's degree (preferred) Strong Organizational and time management skills Strong communication skills and work ethic Proficient in Microsoft Office (Excel, Word, and Outlook a must) Ability to prioritize, organize, problem solve and meet deadlines and goals High Level of professionalism and discretion. Compensation Per Pay Transparency Acts: The range for this position is $40,800 - $61,200. This role is non-exempt (hourly employee). The bonus potential is up to $2,000 annually. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following: Medical, dental & vision 401(k)/Roth Insurance (Basic/Supplemental Life & AD&D) Short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Transportation benefits Employee Assistance Program Tuition Assistance Time Off/Leave (PTO, Primary Caregiver/Parental Leave) About Actalent With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021. Our Culture The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by: Bringing their best selves to work every day in terms of caring, competitive spirit and character Leading by example and working with purpose and pride Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves Our Commitment Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups. Actalent PRIDE Empowered Women at Actalent BIPOC Military and First Responder Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships) Our Corporate Social Responsibility Strategic Partnerships We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners: BEYA - Black Engineer of the Year Awards SHPE - Society of Hispanic Professional Engineers Women of Color Stem Conference Linkage's Women in Leadership Institute Girlstart SAE Foundation SMASH National Urban League SASE - Society of Asian Scientists and Engineers Allegis Group Foundation The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program. Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent | ************************************************* #actalentinternal #LI-Onsite

About the Company We are seeking a highly organized and dependable Administrative Assistant to support daily office operations. This role is perfect for someone with administrative experience who enjoys structured tasks, a steady workflow, and a positive work environment. The ideal candidate is detail-oriented, efficient, and comfortable handling a variety of clerical duties with professionalism and accuracy. If you're an experienced administrative professional looking for a well-structured role in a great workplace, we'd love to hear from you! About the Role Mail Processing: Sort, distribute, and manage incoming and outgoing mail and packages. Reception Duties: Answer phone calls, greet visitors, and provide professional assistance as needed. Filing & Copying: Maintain organized records, scan, copy, and manage document storage. Administrative Support: Assist with data entry, correspondence, and general office tasks. Office Organization: Keep common areas tidy, track office supplies, and ensure smooth day-to-day operations. Team Collaboration: Work closely with colleagues to support business needs and maintain efficiency. Responsibilities Experience: At least 2 years in an administrative, clerical, or office support role. Organized & Detail-Oriented: Able to manage multiple tasks while maintaining accuracy and efficiency. Dependable & Professional: Reliable, punctual, and committed to maintaining office standards. People-Oriented: Friendly, approachable, and comfortable interacting with colleagues and visitors. Tech-Savvy: Proficient in Microsoft Office (Word, Excel, Outlook) and office equipment. Pay range and compensation package Salary: up to $55,000/yr Equal Opportunity Statement "We are GTN - The Go To Network"

About Us Stenson Tamaddon is a technology-enabled financial services firm that helps companies identify, comply with, and maximize incentives from tax credit and economic relief programs. Our core values of Professionalism, Impact and Innovation drive our everyday culture, our passion for providing high touch services, optimal client results and cutting-edge technology. About You We are looking for an Administrative Assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As an Administrative Assistant, you will be the first point of contact for our company. Our Administrative Assistant's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Order front office supplies and keep inventory of stock Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Requirements and skills Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. computers, printers, etc) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude Job Type: Full-time Work Location: In person Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

Provide high-level administrative support to the division under the direction of the Support Services Manager, handling front desk tasks, project management, and coordination with all levels of management. Act as a liaison with external agencies, manage onboarding and offboarding processes, including badge access, ServiceNow tickets, and meticulous record-keeping. Ensure adherence to standard operating procedures for accuracy and collaborate with support teams to maintain efficient and accurate record management. Please make sure that candidates has experience with processing sensitive documents and interfacing with the general public Skills Required Skilled in planning and organizing complex administrative tasks while adhering to policies and procedures. Capable of prioritizing, multitasking, setting goals, and meeting deadlines, with effective communication of any variances. Adept at managing multiple priorities, responsibilities, and interruptions in a dynamic environment. Experience Required Highly experienced professional with a proven track record of providing exceptional customer service to visitors, agencies, and stakeholders at all organizational levels, including the general public. - Front desk experience - Administrative Support Role - 2 Yrs or more Education Required Some college ( preferred in administrative field or business) - 2 years or more years providing hi-level support

We are looking for Violations Processors to join our client in northwest Mesa. This position is a long-term stable contract with the hours of 7am-3:30pm Monday-Friday. This team reviews vehicle violations that happen throughout the country. Violations can include speeding, running a red light, failing to stop for a bus, driving in the bike lane, and more. You will review captured events by video footage and pictures. You'll then need to compare this violation against a city's specific traffic laws and then determine the outcome of the violation. A good way to think of this role is a "digital assembly line." You should expect to process about 2 violations per minute. Candidates who like individual roles, and who are craving an office position, do really well in these positions. Must Haves: -High school GED or diploma -Ability to work onsite in Northwest Mesa Monday-Friday 7am-3:30pm -Must be proficient on a computer -Comfortable with individual work and able to stay self-motivated -Must be interested in a fast-paced digital role -Must be comfortable submitting to a fingerprint search as part of the onboarding Pay: 16.50/hr 9 month contract to hire

National Insurance Company in Scottsdale is seeking a strong administrative assistant to support the sales team. Required skills: strong PPT, Word, and excel. Tableau would be a plus. Planning, scheduling, and writing skill set. Potential duties under this role: Maintain and update sales calendar - scheduling upon request Run monthly and quarterly reporting - send to leadership Supply order fulfillment Attend, take, and distribute meeting notes ACE and F&I training classes - registrations, reminders, and set-up Coordinate and track sales team project initiatives - provide updates from stakeholders Build and support team PPT presentations, when needed Send out Team reminders on behalf of leadership Schedule, support, and track agency engagement meetings Schedule is M-F 8AM to 5PM All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

PROformance OM is an industry leader in providing innovative fresh food Open Market and vending solutions, delivering exceptional service and high-quality products. With our state-of-the-art warehouse, fresh food commissary, and dedicated delivery team, we aim to transform the breakroom experience for businesses across various industries. We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting day-to-day administrative operations and ensuring the accuracy and efficiency of our processes. Key Responsibilities: Data Entry: Input, maintain, and update accurate data in spreadsheets, databases, and internal systems. Spreadsheet Management: Create and manage spreadsheets to track inventory, sales, and operational metrics. Cash Balancing: Reconcile daily cash collections from vending machines and Open Markets, ensuring accuracy and resolving discrepancies promptly. General Administrative Support: Handle correspondence, filing, recordkeeping, and other clerical tasks as needed to support the team. Scheduling & Coordination: Assist in scheduling meetings, coordinating appointments, and maintaining calendars for management. Reporting: Prepare detailed reports on cash reconciliation, inventory, and other key metrics for internal review. Team Collaboration: Work closely with operations, sales, and finance teams to ensure administrative tasks align with company goals and initiatives. Problem Solving: Address and resolve minor issues independently while escalating more complex problems to the appropriate team members. Qualifications: Education: Recent college graduates are encouraged to apply Experience: 2 years of Administrative Assistant experience is preferred. Technical Skills: Proficient in Microsoft Office Suite, particularly Excel (knowledge of formulas and pivot tables is a plus). Familiarity with data entry and reporting tools. Skills and Attributes: Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to work independently and as part of a team in a fast-paced environment. Exceptional communication skills, both verbal and written. Ability to handle sensitive and confidential information with integrity. Compensation & Benefits: Pay: $24.00/hour Schedule: Monday-Friday; 8:00am-5:00pm (hours may slightly very depending on business needs) Comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) with company match Paid time off and holidays Opportunities for career growth and advancement Job Type: Full-time Pay: From $24.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Title: Administrative Assistant (W2 Role) Semiconductor company exp preferred Duration: Long Term(min 18months ) USC and GC only Share resume on **************************** Seeking an experienced, highly organized, and result-oriented Administrative Assistant. In this role, the individual will require excellent organizational skills to provide professional administrative support. Make travel arrangements and prepare expense reports when needed. Organize and coordinate department meetings, quarterly events, recognition, and teambuilding activities across the organizations Keep accurate and detailed department records, including maintaining org charts, email distribution lists, etc Proficient with MS Office, supporting VP, scheduling and organizing meetings

Russell Tobin's client, an insurance company, is hiring Administrative Support at Phoenix, AZ 85021 (Remote) Job title: Administrative Support Hourly Pay: $18 to $20 W2 Duration: 3+ Months with the possibility of extension Job Summary: Performs various and multi-functional clerical and administrative tasks with an emphasis on excellence, privacy, quality, compliance and versatility. Provides general guidance and assistance to the customer via telephone, written communication and/or in person. Perform office operations including; filing, organizing, copying, scanning, answering phones, and distributing materials. Organize, file, compile and distribute correspondence and other documents alphabetically, numerically, or by other prescribed method. Consult and coordinate with others to generate, assemble, and update correspondence, departmental files, systems, manuals, logs, materials and or packets. Provide general guidance and assistance to internal and external customer inquiries via telephone, written communication and/or in person. Assist departmental staff, as assigned, with clerical and administrative tasks and projects. Meet quality, quantity and timeliness standards to achieve individual and department performance goals as defined within the department guidelines. Demonstrate and maintain current working knowledge of the required BCBSAZ systems, procedures, forms and manuals. The position requires a full-time work schedule. Full-time is defined as working at least 40 hours per week, plus any additional hours as requested or as needed to meet business requirements. Perform all other duties as assigned. Skills: REQUIRED COMPETENCIES 1. Required Job Skills Intermediate skill in in use of office equipment, including copiers, fax machines, scanner and telephones Type > 35 words per minute with 5% error rate or less Basic skill in word processing, spreadsheet, and database software Intermediate PC proficiency Sit or stand for a minimum of 8 hours per day Perform light manual work, lifting up to 20 pounds 2. Required Professional Competencies Maintain confidentiality and privacy Manage a large and diverse administrative workload under limited time constraints Possess verbal and written communication skills Capable of basic investigative and analytical research Navigate, gather, input and maintain data records in multiple system applications Follow and accept instruction and direction in a rapidly changing, fast paced environment Establish and maintain working relationships in a collaborative team environment PREFERRED COMPETENCIES Preferred Professional Competencies Knowledge of medical, pharmaceutical, and other health services, practices, and terminology Knowledge of a wide range of matters pertaining to the organization's services and operations Education: Required Work Experience 1 year(s) of experience in an office or clerical field Required Education High-School Diploma or GED in general field of study Preferred Work Experience 1 year(s) of experience in health insurance, medical office, or other health related field 1 year(s) of experience in a sales or marketing field Preferred Education Associate's degree in general field of study Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Green Evans-Schroeder is proud to be Arizona's largest and fastest-growing immigration law firm. We are committed to delivering the highest quality immigration services to our clients, earning a stellar reputation for tackling challenging and complex cases with proven results. Our mission is to protect and advance the rights of the immigrant community, and we achieve this through our unwavering dedication to Teamwork, Respect, and Courage-the core values that drive our success. We are seeking a passionate and skilled Administrative Assistant to join our team in Tempe. If you share our mission, embody our core values, and are eager to be part of a dynamic and intellectually rewarding work environment, we encourage you to consider this exciting opportunity with Green Evans-Schroeder. Responsibilities Front Desk Operations: Act as the manager of our centralized call center/answering service to ensure that all phone traffic is properly handled and routed to the appropriate law firm personnel Provide in-house phone reception services and handle direct communication with existing clients. Greet and assist walk-in clients at our Tempe office. Manage outgoing and daily mail. Organize and maintain the physical environment of our Tempe office, including managing office supplies, inventories, and office equipment. Develop and maintain proficiency in all the information systems and databases, both internal and external, that must be used to properly perform the duties of this position. These include, but are not limited to, Clio Manage, Lawmatics, Adobe Acrobat, & MS Office 365. Interpret for Spanish-speaking clients and staff as needed. Back-up support to other administrative team members in their absence, or when required to ensure excellent client service. Sales Support: Assist the Intake Coordinator with follow-up calls to potential new clients. Leverage CRM tools to ensure timely and effective follow-up with all leads, maintaining a seamless and organized client intake process. Assist in contacting potential clients before consultations to confirm all relevant information has been received. Support special projects assigned by the Intake Coordinator. Financial Support: Receive and responsibly manage payments from our clients. Collaborate with the team to ensure timely follow-up on outstanding balances and trust replenishment. Qualifications Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office, including SharePoint. Experience with CRM tools like Clio or Lawmatics is a plus. Previous experience in a front-desk, administrative, or client-facing role preferred. Ability to handle sensitive client information with professionalism and confidentiality.

Part-Time Search Assistant - Join a Top Recruiting Firm! Tired of being unappreciated? Stuck in Phoenix traffic? Ready for flexibility? Work for a woman-owned business, who is a Champion of Veterans with big reach and small business heart! Why You'll Love This Role: Make an impact in a top-tier executive search firm. Enjoy flexibility and growth in a dynamic environment. Work with a leader who's a second-gen Phoenician What You'll Do: Engage candidates via LinkedIn, email, and calls. Manage our database and keep records accurate. Schedule interviews and coordinate logistics. Support marketing with social media & branding. Research industries and talent trends. What We're Looking For: Detail-oriented, proactive, and tech-savvy. Strong communicator who thrives in a fast-paced role. Experience in recruiting, sales, or customer service is a plus. Ready to grow with us? Apply now! Must be located in the greater Phoenix area.

We build more than buildings. We are building greatness, in both our projects and our people. The combination of our people, culture, and unique project delivery approach truly differentiates us - it is why our associates come here, and why they stay. Team Opus associates collaborate to advance our client goals, our communities, and their careers. At Opus, you have an unmatched opportunity with a growing, industry leading organization to learn and develop professionally, while having fun along the way. Our award-winning teams are united by one mission and are driven to deliver impactful results. We value our associates and the time they spend building more with us. We offer a comprehensive suite of benefits aimed at supporting them in and out of the workplace, including: healthcare, dental and vision coverage a 401(k) plan and immediate company match a student loan payback program paid time off paid holidays birthday holiday community time off caregiver leave tuition reimbursement paid licensures and professional memberships The hourly wage for this position is $24.31 - $36.50, depending on qualifications and experience. We are committed to providing fair and competitive pay practices and ensuring compliance with all applicable pay transparency regulations. The Executive Assistant & Office Coordinator provides general support to the whole office and works closely with the development team to organize, support, create and implement the operational, administrative and marketing requirements for the team. Responsibilities include complete administrative support, marketing coordination, project management and event coordination for the development team. Working hours for this position are flexible but an example could be 9am - 3pm; 4 - 5 days per week or 20 - 30 hours per week. DUTIES AND RESPONSIBILITIES Administrative & General Office Support Coordinate the timely processing of job-specific correspondence, proposals, and project promotion packages, due diligence materials, contracts and agreements. Create and maintain real estate and related accounting job files, filing systems and database systems. Maintain efficient document storage and retention for the office, including allocating file storage locations, establishing and maintaining index system, and filing/retrieval of documents to/from current files and off-site storage. Coordinate usage and help manage capacity of electronic storage. Assist on a regular basis with the timely updating of CRM (Customer Relationship Management) database. Coordinate meeting and conference calls with brokers, consultants, landowners and lenders and maintain calendars. Maintain and update project meeting notes as required. Assist with the coordination of rental property matters, as requested. Screen calls from potential tenants/customers. Contact and schedule property cleaning services as requested. Ensure proper lease execution and distribution. Coordinate travel arrangements and prepare and process monthly expense reports for assigned team members. Prepare general correspondence, reports, spreadsheets and presentations as requested. Perform receptionist duties, including greeting and screening visitors and operating the main switchboard. Open and distribute mail, prepare outgoing FedEx, UPS and USPS packages and mailings. Perform or coordinate copying and printing tasks, including the coordination of projects with outside reproduction service vendors. Provide other general support, including phone call screening and scheduling for specified members of the real estate team. Coordinate office and associate events as requested or assigned. Assist staff with other administrative duties as requested. Maintain knowledge of Opus administrative policies and procedures. Assist with research projects as necessary. Development and Project Management Support Support development team in new business efforts, including assisting with preparation of letters of intent, proposals, responses to RFP's/RFQ's, etc. Assist with project specific municipal and agency approvals and submittals. Develop and prepare correspondence, reports and presentations. Maintain records of projects and information in proprietary CRM database. Maintain security and confidentiality of files, records and lists. Coordinate and update market research information, as directed. Assist with special leasing and management initiatives, as directed. Manage broker database. Assist in reviewing annual budget. Marketing Services: Work with the development team to implement marketing objectives. Coordinate with Opus Marketing Department to ensure uniform brand standards and consistency in all marketing efforts. Customize marketing templates for marketing materials and presentations. Develop a plan (including budget and timeline) for all marketing, advertising and sponsorships on an annual basis, working with the Vice President/General Manager to approve and implement plan. Track targeted clients and brokers to ensure consistent contacts are being maintained by the development team and update CRM contact list. Assist with local or office specific brand communication efforts, including collateral material and public and media relations. Plan, develop and execute office and project specific activities, including broker appreciation events, groundbreaking ceremonies, local trade shows, event hosting and award submittals. Develop and update project specific marketing materials, including fact sheets, brochures, photography, site signage and web-based media. Take ownership of all marketing timelines and deadlines and coordinate efforts with local teams. Support opportunities to maintain public visibility of Opus team leaders, including panelist opportunities, media interviews, professional journal articles, etc. Utilize graphic arts expertise to enhance proposals, brochures, presentation materials and other in-house marketing efforts. Other Responsibilities: Assists with company events, promotions and entertainment as required. Perform other general administrative tasks, as assigned. QUALIFICATIONS Bachelor or Associate's degree in English, Communications, or a related field; or equivalent relevant experience Two to Three years of related work experience. Expertise in Microsoft Office (Word, Excel, PowerPoint); plus working with InDesign, Illustrator and Photoshop, a plus. Effective communication techniques, including strong written and verbal skills. Motivated self-starter with strong organization skills and effective time management skills. Demonstrated attention to detail. Experience with contact database management software (CRM). Ability to work in a team environment across multiple disciplines. Ability to work independently, efficiently and effectively under pressure while meeting short timelines. This job description is a summary of the typical functions and responsibilities of this position, and the duties described are not to be interpreted as an exhaustive or comprehensive list of all possible job responsibilities. There may be other duties, tasks and responsibilities assigned. Management reserves the right to add, modify or change the duties of this position and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, and veteran or disability status.

Company: LEARN-LIVE-HOPE Journey LLC Job Type: Remote, Flexible Schedule, Commission-Based About Us: LEARN-LIVE-HOPE Journey LLC partners with a global organization in the rapidly expanding personal and leadership development industries, with a presence in over 100 countries. We provide transformative online programs and host live events, both in-person and virtual, designed to inspire growth, purpose, and leadership excellence. Our Mission To LEARN-to LIVE a purposeful life that gives meaning and HOPE-one person at a time. LEARN-LIVE-HOPE-Your potential journey awaits. Position Overview: We are seeking a Personal Development Executive who is passionate about self-growth, leadership, and personal transformation. This remote opportunity allows you to work independently with flexible hours, leveraging our award-winning personal development programs. If you are results-driven and motivated by the potential for unlimited earnings, this role is for you. What We Offer: A flexible, remote work environment with the ability to set your own schedule. Uncapped earning potential with a commission-based structure. A proven and structured business model in the personal development industry. Access to world-class personal development and leadership training programs. Ongoing mentorship, training, and support to ensure success. Key Responsibilities: Promote and facilitate enrollment in our personal development programs. Engage with individuals looking to enhance their personal and professional growth. Utilize online and offline networking strategies to expand outreach. Participate in ongoing personal development and leadership training. Maintain a high level of professionalism and integrity in all interactions. Who We Are Looking For: Professionals with a background in coaching, consulting, sales, or business development. Individuals looking for a remote opportunity with flexible hours. Self-motivated individuals who thrive in an independent work environment. Strong communicators with a passion for personal growth. Those comfortable working in a commission-based, results-driven role. Additional Information: This is an independent contractor role and not a salaried position. Compensation is commission-based with no earning cap. No cold calling or high-pressure sales tactics required. If you are looking for a remote opportunity that allows you to work independently, enjoy flexible hours, and achieve unlimited earning potential, apply today!

Special Education Administrative Support Specialist 2025-2026 Type: Public Job ID: 127668 County: East Maricopa Contact Information: Mesa Public Schools 63 E Main S Mesa, AZ 85201 District Website Contact: Dana Yursi Phone: ************ Fax: District Email Job Description: * Forbes names Mesa Public Schools in their list of 2024 Best Employers in Arizona. * East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for consecutive years. Employment type: Full-time (40 hours per week) Base Hourly: $17.53 Calendar: A13, 9.25 months Benefits: Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance Performance Pay: Available annually New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum. New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position Job Summary To perform a variety of clerical tasks following standardized procedures for high school Special Education department in support of their positions; and to contribute to the efficient operation of the work unit. Prior to employment or during the first 3 months of new hire probationary period, drug and alcohol testing shall be required of all new contract employees who work in Operations. Any applicants having a confirmed positive test shall not be eligible for employment. Key Responsibilities: This section outlines the primary duties and key responsibilities required for this role, detailing the essential tasks and functions necessary to perform the job successfully, with or without reasonable accommodation. * Utilize SynergySE in order to create documents, input information, and generate reports * Monitor timelines and assist with clerical tasks for referrals, evaluations, re-evaluations, annual reviews, etc. * Develop and maintain a master schedule of special education-related meetings * Arrange and schedule special education conferences such as IEP and MET meetings * Communicate with parents via telephone or email to arrange meetings and follow up on return of documents * Keep a log documenting all parent and teacher contacts * Arrange for interpreters when needed for meetings * Direct parent questions and concerns to the appropriate team member * Keep the department informed of scheduled meetings * Complete all forms, including the IEP Compliance Checklist, correctly and in a timely manner * Make copies of all forms, letters, and other relevant information; maintain complete and accurate files for all students in the initial evaluation/re-evaluation process * Submit required documentation to the Special Education Records Department * Assist and support the special education staff with other tasks as assigned by the principal, department chair, speech/language pathologist (SLP), and/or psychologist Required Qualifications * High School education or equivalent * Moderate proficiency in typing with good accuracy * Computer proficiency to include use of basic software applications (Word, Excel, etc) * Ability to operate standard office equipment * Ability to organize, prioritize, and work with frequent interruptions and minimum supervision * Ability to effectively communicate (verbal and written) with students, parents, district personnel of all levels and general public; to maintain confidentiality * Ability to establish and maintain cooperative and effective working relationships with students, parents and district personnel of all levels Skills & Competencies: To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary. * Knowledge of Synergy, Google Suite, and other applications necessary for the position. * Computer skills in the use of standard programs such as Microsoft Word and Excel; a willingness to learn Synergy SE; Google Calendar; and, other computer applications necessary to the position * Organizational skills to manage multiple tasks and requests from multiple professionals * Effective written and oral communication skills necessary to deal with parents and school staff * Effective customer service * Ability to complete tasks in a timely manner * Ability to maintain confidentiality * Ability to demonstrate flexibility Work Environment & Physical Requirements: This section outlines the work environment and physical conditions associated with this role. It includes information on whether the job involves working in an office, classroom, or other settings, and if there are physical activities like standing, walking, or lifting. * Office-based setting, often within a school district's special education department * Frequent interaction with school administrators, teachers, parents, and special education staff * May occasionally visit schools to support special education programs or attend meetings * Fast-paced environment with multiple deadlines and tasks requiring organization and multitasking * Light lifting (up to 25 pounds), such as handling files, office supplies, or educational materials Equal Opportunity Employer Statement: Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position. Other:

We're searching for an organized, confident, and smart executive/personal assistant to provide support to partners at Neeley Law. You'll manage inboxes, make phone calls, schedule meetings, run errands, arrange travel, and assist with other miscellaneous projects as needed. Our ideal candidate operates well under pressure, is proactive, and possesses excellent communication skills. This role will have a lot of variety and every day will offer new challenges and opportunities to learn. Come join one of Arizona's best law firms and contribute to our fun, friendly, and flexible work environment. Assist with marketing projects Run reports and assist with ensuring clear and complete data is entered into our systems

* Forbes names Mesa Public Schools in their list of 2024 Best Employers in Arizona. * East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for consecutive years. Employment type: Full-time (40 hours per week) Base Hourly: $17.53 Calendar: A13, 9.25 months Benefits: Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance Performance Pay: Available annually New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum. New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position Job Summary To perform a variety of clerical tasks following standardized procedures for high school Special Education department in support of their positions; and to contribute to the efficient operation of the work unit. Prior to employment or during the first 3 months of new hire probationary period, drug and alcohol testing shall be required of all new contract employees who work in Operations. Any applicants having a confirmed positive test shall not be eligible for employment. Key Responsibilities: This section outlines the primary duties and key responsibilities required for this role, detailing the essential tasks and functions necessary to perform the job successfully, with or without reasonable accommodation. * Utilize SynergySE in order to create documents, input information, and generate reports * Monitor timelines and assist with clerical tasks for referrals, evaluations, re-evaluations, annual reviews, etc. * Develop and maintain a master schedule of special education-related meetings * Arrange and schedule special education conferences such as IEP and MET meetings * Communicate with parents via telephone or email to arrange meetings and follow up on return of documents * Keep a log documenting all parent and teacher contacts * Arrange for interpreters when needed for meetings * Direct parent questions and concerns to the appropriate team member * Keep the department informed of scheduled meetings * Complete all forms, including the IEP Compliance Checklist, correctly and in a timely manner * Make copies of all forms, letters, and other relevant information; maintain complete and accurate files for all students in the initial evaluation/re-evaluation process * Submit required documentation to the Special Education Records Department * Assist and support the special education staff with other tasks as assigned by the principal, department chair, speech/language pathologist (SLP), and/or psychologist Required Qualifications * High School education or equivalent * Moderate proficiency in typing with good accuracy * Computer proficiency to include use of basic software applications (Word, Excel, etc) * Ability to operate standard office equipment * Ability to organize, prioritize, and work with frequent interruptions and minimum supervision * Ability to effectively communicate (verbal and written) with students, parents, district personnel of all levels and general public; to maintain confidentiality * Ability to establish and maintain cooperative and effective working relationships with students, parents and district personnel of all levels Skills & Competencies: To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary. * Knowledge of Synergy, Google Suite, and other applications necessary for the position. * Computer skills in the use of standard programs such as Microsoft Word and Excel; a willingness to learn Synergy SE; Google Calendar; and, other computer applications necessary to the position * Organizational skills to manage multiple tasks and requests from multiple professionals * Effective written and oral communication skills necessary to deal with parents and school staff * Effective customer service * Ability to complete tasks in a timely manner * Ability to maintain confidentiality * Ability to demonstrate flexibility Work Environment & Physical Requirements: This section outlines the work environment and physical conditions associated with this role. It includes information on whether the job involves working in an office, classroom, or other settings, and if there are physical activities like standing, walking, or lifting. * Office-based setting, often within a school district's special education department * Frequent interaction with school administrators, teachers, parents, and special education staff * May occasionally visit schools to support special education programs or attend meetings * Fast-paced environment with multiple deadlines and tasks requiring organization and multitasking * Light lifting (up to 25 pounds), such as handling files, office supplies, or educational materials Equal Opportunity Employer Statement: Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.