Administrative Specialist Jobs in Glendale, CA

Entrepreneur/Author/Co-Founder/Managing Partner at an Investment Management firm seeks Personal Assistant in Los Angeles. · Hybrid schedule · 20-25 hours a week/minimum 15 hours when Exec is traveling. *Some weeks can be more hours if needed. · This role will be mainly at the executive's home with flexibility to travel to the office in Venice and work remotely/ run errands. Your core role as a Personal Assistant will include: Operations Support Booking appointments and making reservations Managing the purchase and delivery of various items for the executive's personal needs Managing grocery and item inventory in Pacific Palisades home Running miscellaneous personal errands Coordinating health appointments Managing house management, service providers, and housekeeper. Miscellaneous personal and business projects. You could be a great Personal Assistant if: You are detail oriented. You triple-check your work and notice when the smallest details don't match. You are an execution machine. When you're tasked with something, it's done with the utmost thought and care. You have a No job too big or too small and can-do attitude. You feel a sense of accomplishment after seeing a project come to fruition and can't wait to take on the next task with the same level of energy. You are organized. You have a knack for details and never drop a ball. Have an entrepreneurial desire and look forward to learn/commit long term. ------------------ Responsibilities: Support the executive with personal support and coordinate with the executives executive assistant. Personal calendar management and appointment scheduling (doctor's appts, personal appts, meal reservations) Run local errands Maintain residence inventory and backstock (food, living essentials) Assist with travel planning (itinerary creation, ground transportation, airfare, private charters, hotel accommodations, dining, and plan/book activities) Aid in general day-to-day functions Ordering, receiving, sorting packages, and managing returns Pet care upon request (1 dog) Special projects Personal online ordering Gifting for friends and family Responsible for maintaining the executives residence including scheduling and meeting vendors and making sure the property is always tidy and organized Skills And Qualifications 3-5+ years of professional PA experience Excellent verbal and written communicator Reliable and can make yourself available for communication outside of normal hours should the executive need assistance/confirmations. Expert project management/organization skills and exceptional attention to detail. Able to work well under pressure, be adaptable to change, and pivot quickly when priorities shift. Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality at all times. Proactive and resourceful, sees something that needs to be done, and takes the initiative to act. Willingness to work hard and take direction while also anticipating problems and their solutions without explicit guidance. --------------- Key Responsibilities • Manage the executives personal calendar while cross referencing with the EA, schedule appointments. • Coordinate home improvement projects, including scheduling contractors, obtaining quotes, and ensuring that work is completed on time and within budget. • Manage household budgets as needed and take care of incoming mail. • Run errands as needed, including UPS/FedEx drop-offs, picking up dry cleaning, and making other necessary purchases. • Coordinate with other household staff, including gardener, housekeeper, to ensure that all tasks are completed on time and to a high standard. • Manage other ad-hoc tasks and projects as assigned by the family. Qualifications • Strong organizational and time management skills, with the ability to prioritize tasks and manage competing demands. • Excellent communication and interpersonal skills, with the ability to build strong relationships with family members and external partners. • Ability to work independently and take ownership of tasks with a proactive and solutions-oriented approach. • Flexibility and adaptability to last minute changes in schedule. • Ability to manage tasks in a calm and effective manner without causing more stress to the family relations. • Strong attention to detail and ability to anticipate the needs of the executive and family. • Ability to multitask by handling multiple projects and steps in an effective and efficient manner to work towards task completion. • Discretion and confidentiality when dealing with sensitive information. • Have a can-do attitude and positive outlook on life. • Requirement: Live in Los Angeles and have a valid drivers license/auto insurance.

The Group is a privately owned conglomerate including a sizable commodity manufacturing company, an investment company, and a family office. The Founder created, has been building, and owns 100% share of this fast growing USD1xB conglomerate. Responsibilities Manage household property, assets and vendors Run errands Grocery shopping Care for wardrobe Support events organization Travel with the family upon invitation Qualifications Associate Degree and above, 0-3 years' working experience PRoficient in MS office and Google suites Ability to handle multiple tasks while staying organized Ability to travel global frequently Experience of working for HNWI / High-profile individuals is a huge plus

Respected and established non-profit has an immediate need for a Litigation Secretary with 1-5+ years of experience to join their team in Santa Monica. The Litigation Secretary will be responsible for providing administrative support and assistance to the team. The ideal candidate will have excellent communication skills, be detail-oriented, and possess a strong understanding of litigation processes. If you are passionate about helping people and making a difference for underserved communities, this is the role for you! Responsibilities: Engage in basic communication and correspondence with clients. Maintain both electronic and physical case files. Prepare and proofread simple court forms, proof service, table of authorities/table of contents, etc. E-file documents with the courts and calendar deadlines. Coordinate for depositions including scheduling court reporters and preparing conference room. Assist with intakes when needed. Perform administrative tasks such as processing incoming/outgoing mail, document copying, scanning, saving files, and filing. Requirements: Familiarity with Los Angeles Superior Court procedures, with a preference for experience in Family Law and Civil matters. Proficiency in Microsoft programs and Adobe Acrobat. Bilingual proficiency in Spanish and English is required. Additional Details: This is a temporary position anticipated to last 6 - 8 months with the potential to be converted Hours: 9:00 AM - 5:00 PM with a 1-hour lunch break (7-hour workday) Parking: The firm will cover parking expenses Compensation: $25 - $32/hour depending on experience Please submit your resume in Word or PDF format today for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Our client, a known Interiors brand, is looking for a dynamic Executive Assistant/Office Manager who can wear many hats! This role will require a can do attitude, someone who can wear many hats while managing office and communication simultaneously. Location-Onsite in West Hollywood, non negotiable Salary-Up to $100K DOE Must have at least 4 years experience! What You Will Do: • Scheduling and Calendar Management: Manage all scheduling for the executive team, including coordinating meetings, appointments, and travel arrangements. Ensure that calendars are up-to-date and conflicts are resolved promptly. • Event Coordination: Oversee the planning and execution of team events, social budgets, and celebrations such as birthdays. Work with vendors to ensure seamless event logistics. • Contract Review: Review legal contracts and assist in preparing presentations for internal and external stakeholders. Ensure all documents are accurate and submitted in a timely manner. • Presentation Support: Create visually appealing presentations for meetings and proposals, incorporating relevant data and graphics to support the executive team's objectives. • HR Duties: Handle payroll processing and benefit-related HR duties, including managing employee records, onboarding new hires, conducting exit interviews, and maintaining compliance with HR policies. • Recruiting Management: Manage the recruiting process by posting job openings, screening resumes, scheduling interviews, and facilitating the onboarding process for new team members. • Office Maintenance: Ensure that the office environment is well-maintained by managing supplies, overseeing mail delivery, organizing office snacks, and coordinating maintenance services as needed. • Meeting Coordination: Organize meetings with partners and other stakeholders, ensuring all necessary materials are prepared in advance. Take minutes during meetings when required. • Operational Organization: Maintain overall organization of office operations by developing efficient systems for document management, communication, and workflow processes. • Security Oversight: Monitor security systems, including cameras, to ensure a safe working environment for all employees. • Social Budget Management: Support the management of social budgets by tracking expenses related to events and activities, ensuring adherence to budgetary constraints while maximizing engagement opportunities. Who You Are: • A minimum of 4 years of experience as an Executive Assistant or Office Manager in a fast-paced environment • Extremely organized, mature, confidential, professional demeanor with a very positive attitude • Strong organizational skills with exceptional attention to detail • Excellent communication and interpersonal skills to effectively interact with diverse teams • A proactive approach to problem-solving with strong decision-making capabilities • Able to manage multiple tasks and priorities while maintaining composure under pressure • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools

Executive Assistant We are seeking an experienced Executive Assistant to provide high-level support in a fast-paced environment. The ideal candidate has a strong background in administration, exceptional organizational skills, and the flexibility to work extended hours. Key Responsibilities: Manage complex calendars, meetings, and communications. Oversee production schedules and liaise with key stakeholders. Prepare reports, presentations, and contracts with accuracy. Handle travel arrangements, events, and personal tasks. Monitor budgets, track expenses, and coordinate with vendors. Qualifications: Bachelor's degree in Fine Arts, Business, Communications, or related field. 5+ years of EA/PA experience, preferably in entertainment. Strong knowledge of film production and industry operations. Proficiency in Microsoft Office Suite and excellent communication skills. Personal Attributes: Proactive, adaptable, and solution-oriented. Strong interpersonal skills and ability to manage high-pressure situations. Highly organized with keen attention to detail. This is a dynamic role requiring dedication, discretion, and a passion for the entertainment industry.

Griffin Gaming Partners' mission is to be the definitive source of capital for the games industry. We are one of the world's leading venture capital firms focused exclusively on gaming, with $1.3 billion under management - investing at the intersection of content, social platforms, and software infrastructure. Griffin Gaming Partners' core values: Striving for excellence, with philosophy of continuous improvement Trusting our partners and team, with integrity central to everything we do Celebrating diversity of thought, believing that teams accomplish more than individuals Authenticity, driven by a deep passion for games Working hard every day to contribute to the success of our founders Position Overview The Executive Assistant/Office Manager will play a crucial role in supporting our team's operational efficiency and communication within the venture capital landscape. This position demands strong organizational skills, exceptional attention to detail, and a proactive approach to various tasks. Core Responsibilities Calendar and Schedule Management Manage complex schedules, coordinating meetings with investors, portfolio companies, and partners. Ensure executives are prepared by providing necessary materials and agendas. Office Management Oversee office supplies, vendor relationships, and equipment maintenance. Organize both digital and physical documents efficiently. Create and implement office policies to enhance operational efficiency. Travel Arrangements Organize travel, including flights, accommodations, and ground transportation. Prepare and process timely expense reports. Communication and Correspondence Serve as the main contact for communications. Draft, review, and edit correspondence while maintaining confidentiality. Meeting and Event Coordination Execute meetings and events, handling all logistical details. Manage venue bookings and attendee communications. Special Projects and Research Assist with data analysis and report preparation. Undertake various tasks as needed to support the team. Qualifications 4+ years as an Executive Assistant, preferably in finance or venture capital. Bachelor's degree in business administration or related field preferred. Strong organizational and time-management skills. Proficient in Microsoft Office Suite and relevant software. Excellent written and verbal communication abilities. High level of discretion in handling confidential information. Ability to adapt in a fast-paced environment and anticipate needs proactively. Professional demeanor and strong interpersonal skills. Additional Information This role requires being on-site, with occasional weekend or evening work as needed.

BIG LA is looking for an Executive Assistant/Office & Community Coordinator Do you want to join a global design company, and do you thrive in a creative environment? Do you have a strong work ethic, enjoy problem solving and don't mind rolling up your sleeves to get the job done? Then you might be exactly the person we are looking for at BIG - Bjarke Ingels Group. Executive Assistant / Office & Community Coordinator will be responsible for: Answering office phone line and e-mail and redirecting to the appropriate party Coordinating TaskRabbits for office maintenance and repairs as needed Monitoring and purchasing office supplies Greeting guests and procuring beverages/catering set ups for meetings General office appearance and maintenance, including plant/flower care and trash removal Receiving/distributing mail and coordinating shipments for the office Assisting with printing, mounting, and binding project materials as needed Hosting and coordinating office events, such as Friday Bars and Team Dinners Providing schedule, travel assistance, and ad hoc support to Partner-in-charge Document filing, preparing organization for business matters related to Partner-in-charge We seek a person who: Prior experience with facilities management helpful; interest in facilities management highly desired Is organized, structured and detail oriented with a positive can-do attitude Has a professional presence Is a good colleague and a team-player Is capable of multi-tasking Demonstrates responsibility, innovation, integrity, dependability, self-awareness and good work ethic Is proactive and completes tasks with a sense of urgency Has excellent interpersonal skills and written communication skills Feels that no administrative task is too little or too great Is a natural people-person who enjoys a busy and creative environment Is fluent in English Is extraordinarily service-minded, discreet, positive and trustworthy Proficient in basic computer skills, Microsoft Office Suite a plus At BIG, we value and encourage the following qualities: Be proactive - take initiative, do research and don't be afraid to try new things; prevent issues rather than just fix them Be reliable - be someone leadership can trust to deliver on any task Be accountable - from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you make Be consistent - prove you can do it, and then do it again and again Be tenacious - be committed, show up, contribute with passion, do your best, get stuff done and don't give up Be independent - don't be afraid to ask questions but be able to take a task or project and run with it Be clever - be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curious Be nice - be a team player and a good colleague, be honest, respect your colleagues, don't take yourself too seriously and have fun! Be generous - share your knowledge and skills with other BIGsters and mentor others when you can Compensation range for this role is $55,000 - 65,000 USD, based on relevant skills and professional work experience. Diversity has been part of our DNA since BIG's foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

1111 Media is seeking an organized, proactive, and detail-oriented Executive Assistant / Business Office Manager to support our senior leadership team. This role will be crucial in ensuring the efficient operation of our business office, helping manage day-to-day administrative functions, and providing top-notch business support. The ideal candidate is a highly motivated individual with strong organizational and communication skills who can handle a variety of responsibilities in a dynamic work environment. Responsibilities: Administrative Support: - Provide comprehensive support to senior leadership, including scheduling team meetings, managing calendars, and organizing business schedules. - Assist with meeting preparation, taking notes, distributing agendas, and ensuring readiness for presentations. - Coordinate travel logistics, accommodations, and meeting itineraries for senior executives. - Handle personal and corporate gifting, thank-you notes, and acknowledgments on behalf of leadership. - Sort, track, and distribute incoming mail and packages, ensuring timely handling. Business Operations Support: - Manage invoicing, budgeting, and payment processing for operational efficiency. - Maintain accurate business contact databases and internal directories. - Track and report expenses for business and travel-related costs. - Create detailed run-of-show documents for travel, business events, and team meetings. - Coordinate team events, off-sites, and retreats, handling all logistics and event planning details. Qualifications: - Must-Have Skills: Exceptional organizational skills, problem-solving ability, and prioritization capabilities. - Proficiency in timekeeping, self-motivation, and the ability to keep projects on track. - Clear and effective communication skills, both verbal and written. - Demonstrated experience in managing complex calendars and team event planning. - Ability to work with financial information, including budgeting and expense tracking. - Proven track record of discretion and trustworthiness in handling sensitive information. Preferred Experience: - 3+ years of experience as an Executive Assistant and Business Office Manager, supporting senior leadership. - Familiarity with office and event management tools (e.g., Google Suite and project management software). - Experience in a media or creative agency is a plus. This role offers an opportunity to work in a dynamic environment, supporting visionary leadership in achieving our strategic goals. We are looking for someone who can hit the ground running, work autonomously, and seamlessly support a fast-paced team.

This is a rare opportunity to start a career at an active boutique commercial real estate firm. This role is expansive and allows the individual a path to promotion with the company in either business operations and/or real estate finance. The Office Administrator (OA) job is two-fold and is responsible for both championing all office management to a team of 20 in-person and 20 remote staff, as well as the executive assistance to the Managing Director (“MD”) to ensure all essential company initiatives are successfully carried out. This includes ensuring all office supplies are proactively restocked, maintaining office and kitchen cleanliness and organization, and acting as the main point of contact/liaison for employees with any internal essential business functions, from onboarding and deal closing to daily support with third-party business vendors. The OA will be working directly with the MD and the Operations Manager, helping to run the fast-paced office. This OA role will provide administrative support to alleviate the MD's responsibilities by taking calls on his behalf, managing his calendars, writing employee contracts, planning travel itineraries, maintaining organization on several projects, and adding value on email correspondence whenever possible. OA will occasionally perform personal errands. Responsibilities Include: Draft and send correspondence from contracts, recruitment materials, events, and employee contracts Have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior leadership at MBP Support the MD as needed on business and extraneous tasks and continually ensure MD is punctual to all meetings and prepared for travel and priorities Ensure all invoices are approved by MD and paid by the Billing Department ahead of schedule Maintain professionalism and strict confidentiality with all materials exercising discretion Ensure all employees are supported from onboarding, training materials, and access to third-party resources to facilitate necessary job functions Order and maintain office and employee supplies Job Requirements: 3 years of prior OA or Executive Assistant experience Highly proficient professional business writing with exceptional English, grammar, and punctuation skills Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, OneDrive) Must have outstanding initiative, be a self-starter, and a Jack of all trades - someone who simply embraces new challenges and figures out a solution with whatever resources necessary in a timely and professional manner Must have excellent written, verbal, and interpersonal communication skills Competency or strong interest in financial statement analysis, business valuation, accounting, and finance Highly organized and detail oriented with ability to follow up on priorities Collaborative, team-oriented individual with a strong sense of integrity and professionalism Ability to focus and maintain multiple projects Inventive with problem-solving Competent in legal jargon (prepping, editing, managing legal documents) is preferred Correspond with a professional and warm communication style Must have reliable form of transportation Education: Bachelor's degree, preferably in Finance, Economics, or Business Administration Employment Type: Full-time In-office 5 days a week at our headquarters in Beverly Hills Compensation: $20 to start for first week trial period $55,000-$75,000 annually DOE + ample bonus opportunities We are looking for someone to stay with our company long term and will happily take care of them as they take care of our team There is a direct path to promotion within a 2 year time period. It is our goal to have this person stay and grow with the company. About Max Benjamin Partners: Max Benjamin Partners is a boutique commercial real estate firm in Beverly Hills specializing in innovative capital solutions for real estate developers and investors. Our vast network of international and domestic capital providers, our creative approach to the capital stack, and our willingness to go above and beyond for our clients allows us to deliver the most competitive financing options on the market. Despite current market trends causing many competitors to cut staff, our team has doubled in size in the last year. The MBP team is very hardworking, passionate to succeed, close-knit, and collaborative. To Apply: Please send both your Cover Letter and Resume to ************************** to complete your application. Carefully reading correspondence and accurately following detailed instructions is at the core of this work, and failure to do so will disqualify your application. We will reach out to you via email with next steps once the full application is in receipt. Thank you in advance for your interest. We look forward to learning about your background and career goals and can't wait to welcome the next all-star to our dynamic team.

We are seeking a highly organized and detail-oriented Office Administrative Professional to join our team. This role is crucial to the smooth daily operations of our office, ensuring efficiency and professionalism in all administrative tasks. The ideal candidate will be a proactive problem-solver with excellent communication skills and a passion for providing exceptional support. Experience in the jewelry industry is preferred and a strong administrative background with a willingness to learn is essential. The Office Administrative Professional will be responsible for providing comprehensive administrative support to the team, managing office operations, and ensuring a positive and efficient work environment. This includes handling communication, scheduling, orders processing, data entry, and various other administrative duties. The ideal candidate will be available full-time hours and be flexible to work within our hours of operation. This is an on-site position for our location in Los Angeles, CA. The average salary for this position is between $18-$25 hourly, based on experience. This compensation budget range may be adjusted at any time at the discretion of the company. Key Responsibilities: Office Management: Maintain a well-organized and efficient office environment. Organize incoming orders and ensure timely completion. Perform thorough quality control checks. Prepare outgoing shipments. Organize and manage incoming deliveries. Maintain office equipment and ensure proper functioning. Communication & Correspondence: Answer and direct phone calls, emails, and other correspondence. Work closely with the customer service team and provide timely communication. Manage and maintain customer databases and contact lists. Scheduling & Appointments: Manage the calendars and tasks of key personnel. Assist in ensuring all orders are shipped on time to customers. Data Entry: Enter data into various systems, including inventory and customer databases. Assist with generating reports and analyzing data. Inventory Management (Potential): Assist with inventory tracking and management. Conduct periodic inventory checks. Other Administrative Tasks: Assist with special projects as needed. Perform other related duties as assigned. Qualifications: Proven experience as an Office Administrative Professional or similar role. Experience in the jewelry industry. Excellent communication skills, both written and verbal. Strong organizational and time-management skills. Ability to multitask and prioritize tasks effectively. Strong computer skills. Detail-oriented. Professional and courteous demeanor. Ability to work independently and as part of a team. Willing to work extra hours if needed during the holidays. Flexible availability is a plus. High school diploma or equivalent required. About Ishaan International Inc.: Ishaan International Inc. is a family owned business that began crafting fine jewelry by hand decades ago. Our mission is to provide our customers with the highest quality diamonds and fine jewelry through ethically sourced and conflict-free diamond standards. As our passion for creating high quality fine jewelry grew, so did our family. Now in our 4th generation, we continue to craft elegant fine jewelry using genuine mined and lab-grown diamonds, precious gemstones, and even offer full service custom design. Knowing each final piece of jewelry is more than a purchase, it's a lifetime legacy of symbolism and love, and just like our family, it continues to grow. Our commitment to traditional craftsmanship runs deep, and we believe that the art of creating jewelry with skilled hands is an invaluable tradition worth preserving. We are proud to continue the legacy of making jewelry by hand, where each piece is carefully assembled by our expert gemologists in our Los Angeles, California headquarters. Our designs and craftsmanship are skills learned through mastering the industry's techniques and every order is truly unique and made to order. Our commitment to crafting jewelry in-house means we can ensure our product can be delivered without delay. We are a multifaceted company that sells both Wholesale and D2C via our two eCommerce platforms; DiamondStuds.com and DiamondWish.com. We pride ourselves on providing exceptional customer service and crafting heirloom-quality pieces. We are a close-knit team passionate about the art of jewelry and dedicated to creating a memorable experience for every client. To Apply: Please submit your resume and cover letter to *******************************. In your cover letter, please highlight your relevant experience and explain why you are interested in working for Ishaan International Inc.

Bartko, with over 45 years of expertise, is a distinguished boutique law firm specializing in complex litigation, labor and employment law, and retail leasing. Our deep understanding of our client's business goals shapes our strategies and tactics in the important matters we handle. At Bartko, we take care of our clients, our Bartko family, and we have fun and make money. Bartko is where we don't expect you to contort yourself into someone you aren't. We assess what's special about you; your unique skills; and we provide you with the platform to shine. We see you. Responsibilities Prepare and file documents in state, federal, and appellate courts including creating TOAs and TOCs and compiling exhibits using Adobe. Deal professionally with co-workers, clients, courts, opposing counsel, and others as a representative of the firm. Perform administrative functions such as new case memos, expense reports, and time entry. Maintain attorney's calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel Make all necessary travel arrangements, adhering to the firm's Travel Policy. Record and track deadlines through docketing and calendar system Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros Ability to prepare and file pleading documents and discovery documents while consulting with the attorney Heavy document management organizational skills Assist multiple attorneys with heavy litigation dockets 5 days a week in office Requirements Minimum of 6 years of experience supporting litigation attorneys In-depth knowledge of state and federal court rules and procedures. Experience with e-filing in both state and federal courts, including motion practice and under-seal filings. Familiarity with calendaring programs such as CompuLaw. Excellent word processing skills. Experience with iManage or similar document management systems Proficient in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook) Excellent communication and organizational skills Must have a professional demeanor. Willingness to take initiative and work with limited supervision in a deadline-driven environment. Detail-oriented, self-motivated, and ability to multi-task at a high-volume desk. Ability to work as a member of a strong litigation team.

Successful civil litigation law firm in West Los Angeles seeking a qualified legal secretary, with a minimum of 5-7 years experience, to assist the Attorneys in formatting and filing State and Federal Court documents, creating tables of contents/authorities (manually), serving subpoenas, answering phones and maintaining client files. Experience with Macintosh is a plus. Software used: Mac OS, Microsoft Word and Adobe Acrobat.

Essential Functions Board newly funded loans Perform loan payment problem solving Process internal and external loan inquiries Track maturities and process extensions Interact with and relay instructions to Loan Servicers Perform delinquency tracking, reporting, foreclosure processing & property registration Complete waiver, workout, forbearance, and loan modification processing Complete maturity tracking and loan extension processing Perform delinquency tracking, reporting and foreclosure processing Review pay-off demands for accuracy Track property tax & insurance coverage Calculate interest and percentages, balance accounts Notarize modification agreements, assignments, etc. Competencies/Skills Strong attention to detail with the ability to stay organized and problem solve in a fast-paced environment Ability to articulate issues, problem solve and analyze with creative and outside of the box thinking Strong communication skills (written and verbal) with internal and external partners; ability to convey findings in a concise and comprehensive manner Effective organization and time management skills Capability to build trusting relationships internally and externally and elicit confidence by demonstrating reliability Strong team player with the ability to work effectively in a cooperative and diverse environment Capacity to analyze processes, support change and think operationally and strategically to achieve business goals Advanced use of Microsoft Office Suite Education and Experience Bachelor's degree preferred High School Diploma required 5 years of experience in loan administration, loan asset management, loss mitigation, mortgage servicing or mortgage banking Notary Public Required (if not it will be required to get the proper certification paid by the company) Accessibility At Archwest, we will make reasonable accommodations to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at ***************************

Overall Function: The Office Manager/Executive Assistant serves as the primary point of contact for internal and external stakeholders, ensuring seamless office operations and providing high-level administrative support to the CEO and other executives. This role combines hospitality and professionalism with exceptional organizational skills to manage office organization along with supporting the CEO with administrative needs, such as calendaring. Essential Duties and Responsibilities: Office Management: Serve as the welcoming face and voice of the company by greeting visitors and addressing inquiries with professionalism and exceptional customer service. Oversee day-to-day office operations, including ordering supplies, managing mail and packages, and ensuring a clean and organized office environment. Act as the primary contact for office vendors and service providers, ensuring timely resolution of facility needs and maintenance issues. Coordinate and manage conference room schedules, ensuring proper setup for meetings, including technology, materials, and refreshments. Implement and maintain office policies, procedures, and emergency protocols to ensure safety and efficiency. Partner with the events team to support them with in-office celebrations, including town halls, milestone celebrations, and company culture-building activities. Executive Assistance: Primarily support the CEO's day to day needs, in addition to some nominal calendar management for all other C-Suite team members. Manage complex schedules, including calendar coordination, meeting arrangements, and resolving scheduling conflicts. Prepare executives for meetings with pertinent information, documents, and agendas. Coordinate travel arrangements, including booking flights, hotels, and ground transportation; create detailed itineraries. Act as liaison to the board of directors, managing meeting logistics, preparing board decks, and maintaining board documentation. Prepare high-quality correspondence, reports, and presentations, ensuring accuracy and professionalism. Maintain confidentiality and discretion in handling sensitive information and communications. Communication and Coordination: Act as the first point of contact for internal and external communications, screening calls and emails, and directing them to the appropriate party. Support executives in cultivating relationships with key stakeholders by managing follow-ups and correspondence. Organize and document minutes for senior leadership meetings and Town Hall events. Event and Meeting Management: Coordinate on-site and virtual meetings, including setup, technology support, and catering arrangements. Assist with the planning and execution of company events, ensuring all logistics are handled with precision. Light travel required, with responsibilities as VIP Handler to the CEO, CCO and the President providing daily support including managing schedules, coordinating meals, running errands, and more. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Support culture-building initiatives and create a welcoming office atmosphere for employees and visitors alike. Qualifications: Education and Experience: Bachelor's degree preferred; or equivalent combination of education and experience. 5+ years of experience in office management and/or executive assistance roles. Skills and Competencies: Exceptional organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (e.g., Zoom). Excellent verbal and written communication skills. Strong problem-solving skills, attention to detail, and discretion in handling confidential matters. Ability to build strong interpersonal relationships across all levels of the organization and with external stakeholders. Proactive, adaptable, and resourceful, with a customer-service mindset. Physical Demands and Work Environment: Regularly required to sit, talk, and hear, and use hands and fingers to operate a computer and telephone keyboard. Occasionally required to stand, walk, and carry up to 15 lbs. The noise level in the work environment is usually low. Please note: Only applicants selected for an interview will be contacted. We appreciate your understanding!

Job Description: Boutique Law Firm in Glendale seeks an experienced Medical Malpractice Defense Litigation Secretary to join their team. The ideal Medical Malpractice Defense Litigation Secretary possesses a minimum of 5+ years of experience specifically within Medical Malpractice Litigation, has strong knowledge of Prolaw for calendaring, and comfortability working with 2 attorneys and 2 paralegals. Insurance Defense Litigation Secretary Job Duties: - Draft, file, serve litigation documents. - Calendar internal and court deadlines. - Provide direct support to at minimum 2 attorneys. - Efile legal documents on a state and federal court level. - Assist with case file management, when necessary. - Maintain timekeeping for attorneys. Medical Malpractice Defense Litigation Secretary Requirements: - Minimum 5+ years of experience in Medical Malpractice required - Strong knowledge of Prolaw for calendaring - Must be able to work with newly barred associates - Experience with cloud-based networks strongly preferred If you or someone you know is interested in applying, please send the resume in Word (.docx) format to Alizen Rodriguez at for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A highly regarded law firm is seeking an experienced Litigation Legal Secretary to join its growing team. This role offers the opportunity to work closely with attorneys and paralegals in a fast-paced, dynamic litigation practice. A successful candidate should be able to execute a variety of secretarial duties related to an active and fast-paced litigation practice. These tasks will include working with attorneys, paralegals, and other members of the firm. The litigation secretary will be assigned to work with 2-3 litigation attorneys. Therefore, the candidate will need effective time management and organizational skills and be extremely detail-oriented. Required Qualifications (Experience, Knowledge, Skills, and Abilities) Experience in e-filing in appellate, district, and California superior courts. Experience calendaring litigation deadlines with input from attorneys. Familiarity with Compulaw, Best Authority, iManage. Experience researching filing procedures for out-of-state filings. Create TOC/TOAs, format and proofread documents

The Litigation Secretary provides high-level administrative and secretarial support to attorneys within the litigation department. This role requires a strong understanding of legal procedures, excellent organizational and communication skills, and the ability to work independently and as part of a team. Essential Duties and Responsibilities: Calendar Management: Manage complex attorney calendars, including scheduling meetings, court appearances, depositions, and travel arrangements. Proactively identify and resolve scheduling conflicts. Coordinate with clients, opposing counsel, and court personnel to schedule appointments. Document Management: Prepare, review, and proofread legal documents such as pleadings, motions, discovery requests, and correspondence. Maintain electronic and physical files, ensuring accurate and organized records. E-file documents with courts and other agencies as required. Assist with the production of documents for discovery requests. Case Support: Conduct legal research and prepare case summaries as directed. Assist with the preparation of trial exhibits. Manage billing records and prepare invoices. Assist with the organization and preparation of depositions and hearings. Communication: Communicate effectively with attorneys, clients, opposing counsel, and court personnel via phone, email, and in person. Maintain professional and confidential communication at all times. Administrative Support: Order office supplies and maintain inventory. Assist with travel arrangements, including booking flights and hotels. Perform other administrative duties as assigned. Qualifications: High School Diploma or equivalent required; Associate's Degree in Paralegal Studies preferred. Minimum [Number] years of experience as a Litigation Secretary or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of legal terminology and procedures. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Ability to maintain confidentiality. Strong work ethic and a professional demeanor. Preferred Qualifications: Experience with legal practice management software. Experience with e-filing systems. Experience in All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Litigation assistants are an integral part of our litigation teams. They are responsible for providing support to attorneys, paralegals and trial fellows. Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus. Job Functions Responsible for drafting/editing/proofreading of forms, documents and correspondence Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms Contact court clerks re local rules and prepare courtesy copies when needed Prepare hearing and exhibit binders for attorneys Coordinate travel arrangements and process expense reimbursement requests Perform time and data entry as well as general file management according to the standards required by the firm Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls Organize meetings, events and trial logistics; order court reporters and audio-visual equipment Ensure documents are sent to docketing in a timely manner Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data Review prebills, monitor due dates for client invoices Other tasks as needed as assigned by office manager, paralegals, or attorneys Requirements 5+ years of complex civil litigation experience as a legal secretary or as an administrative assistant in a law firm or legal department, High school diploma or GED certificate; Associates or Bachelor's degree preferred Experience e-filing on various platforms and knowledge of Federal and State rules Ability to travel to, and provide support at, off-site trials and arbitration Additional hours (including overtime) will be required on occasion The successful candidate must have excellent communication and interpersonal skills. Ability to work in a team environment and maintain a positive attitude and calm demeanor is crucial Strong computer skills and attention to detail is necessary Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision Physical Requirements Regularly sit for regular lengths of time Occasionally lift and/or move up to 30 pounds; and for extended periods of time, read a computer screen and enter data and information with a keyboard The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time Role is sensitive. Passing appropriate background checks with insurance carriers is required