Administrative Specialist Jobs in Grand Junction, CO

Operations Assistant (Denver Tech Center, CO) We seek a highly organized, proactive, and detail-oriented Operations Assistant to support our daily business operations. This full-time, in-person role ensures the company runs smoothly, supports every staff member, and assists executives with special events and critical tasks with minimal supervision. The ideal candidate is someone who can efficiently handle multiple responsibilities, keep everything in order, and proactively address operational needs to maintain seamless workflows. Key Responsibilities:Company Operations & Organization: Ensure all administrative and operational tasks are executed efficiently to maintain a well-organized work environment. Kept track of office supplies, inventory, and necessary resources for daily operations. Identify and resolve workflow inefficiencies to ensure the company runs smoothly. Executive & Staff Support: Support all staff members by addressing operational needs, assisting with scheduling, and managing office logistics. Assist executives with special events, meetings, and high-priority tasks, ensuring everything is prepared and organized with minimal supervision. Prepare reports, presentations, and documentation as requested by leadership. Scheduling & Coordination: Assist with linguists' scheduling and coordination, ensuring timely and accurate assignments. Communicate with clients, linguists, and team members to resolve scheduling conflicts and maintain accurate records. Follow up on pending tasks and ensure all necessary documentation is current. Client & Linguists/Vendors Support: Provide exceptional customer service to clients and vendors, assisting with inquiries and troubleshooting issues. Maintain clear and professional communication with all stakeholders. Ensure compliance with company policies and industry standards. Compliance & Documentation: Oversee and manage company documents, contracts, and compliance requirements. Assist the recruiter with onboarding new vendors and completing all necessary paperwork and background checks. Keep executive leadership informed of any urgent or outstanding compliance matters. Qualifications & Skills: ✔ Proven experience in administrative, operations, or coordination roles (required) ✔ Strong organizational and time-management skills - must keep everything in order ✔ Excellent communication skills (both written and verbal) ✔ Ability to work independently with minimal supervision and take initiative ✔ Attention to detail and problem-solving abilities ✔ Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling software ✔ Ability to support staff and executives by ensuring operations and events run smoothly ✔ Customer service experience is a plus Job Details: Location: Denver Tech Center, CO (In-Person, Full-Time) Schedule: Monday - Friday Competitive pay & benefits We are looking for a highly dependable and detail-oriented professional ready to take ownership of operational tasks, ensure a seamless workflow, and provide top-tier support to staff and executives.

: Advanced Flooring Solutions Advanced Flooring Solutions is a leading provider of high-quality flooring products and services, delivering excellence in the flooring industry. Our team is committed to ensuring that every project meets the highest standards of quality and professionalism. We pride ourselves on our expertise, customer-focused approach, and a strong track record of successful project delivery. Our work spans both residential and commercial sectors, where we offer a wide range of flooring solutions, from installation to maintenance, ensuring long-lasting results. As we continue to grow, we are looking for dynamic individuals to join our team and contribute to our ongoing success. Job Title: Office Coordinator Position: Full Time Onsite Salary Range: $55k-$75k, Full Benefits Package Job Summary: The Construction Office Coordinator is a crucial role within Advanced Flooring Solutions, responsible for managing office functions that support the construction team. This includes handling administrative, clerical, accounting, and project coordination duties to ensure smooth operations across various projects. You will work closely with the construction team, vendors, and subcontractors to keep projects organized and on track, as well as assist in managing the financial and operational aspects of each project. Key Responsibilities: General Office Management: Answer phone calls and direct inquiries to the appropriate team members. Manage email correspondence and respond to inquiries promptly. Schedule meetings, appointments, and manage calendars for project teams. Maintain office supplies inventory and order as needed. Greet visitors and ensure smooth reception operations. Assist administrative staff ensuring all office activities run efficiently. Project Administration: Prepare and distribute project-related documents, including contracts, change orders, purchase orders, and subcontracts. Organize and maintain project filing systems, both digital and physical. Assist with document control, ensuring all project-related files are up-to-date and accessible. Provide administrative support to project teams, including data entry, managing project accounting, requesting pricing, and tracking expenses. Accounting and Payroll: Assist in processing daily accounting transactions such as accounts payable, receivables, bank deposits, and cash reconciliations. Ensure project expenses, including office supplies and vendor payments, are properly tracked and accounted for. Vendor and Subcontractor Coordination: Obtain quotes from vendors and subcontractors and process invoices for payment. Manage relationships with vendors and subcontractors to ensure timely delivery of services and materials. Ensure compliance with all subcontractor Certificate of Insurance (COI) requirements. Handle incoming and outgoing mail, shipments, and submittals efficiently. Meeting and Event Support: Prepare agendas, materials, and take minutes during meetings. Coordinate logistics for meetings, including site meetings and project team discussions. Support office events, including catering, logistics, and scheduling. Office Administration: Maintain office equipment, coordinate maintenance and repairs as needed. Develop and implement office policies and procedures to ensure efficiency. Oversee office cleanliness and organization, including supplies inventory and plant care. Ensure the office is ready for operation at the start of each workday. Project Support: Provide administrative support for project billing, tracking expenses, and maintaining organized project files. Assist in ensuring that office supplies and project materials are adequately managed. Support project teams with any administrative tasks required to keep projects running smoothly. Desired Skills & Abilities: Strong organizational and time-management skills, with the ability to manage multiple projects. Proficient in Microsoft Office Suite (Word, Excel, Outlook), with the ability to learn project management software. Excellent written and verbal communication skills , with the ability to interact with diverse teams and clients. Attention to detail and the ability to manage a variety of administrative and financial tasks. Strong interpersonal skills, with a focus on collaboration and relationship-building. Self-starter with the ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Understanding of construction terminology and processes is a plus. Education and Experience: High school diploma or equivalent required; Bachelor's degree preferred. At least 2-3 years of experience in administrative, office coordination, or accounting roles, preferably in a construction or project-based environment. Physical Demands: The role requires the ability to perform sedentary work with occasional light physical demands such as moving office supplies and materials. The work environment is typically quiet to moderate, with exposure to standard office conditions. Working Environment: Office-based, with occasional exposure to construction site conditions. May require some travel to project sites for meetings and coordination. This role at Advanced Flooring Solutions offers the opportunity to contribute to a growing company while enhancing your skills in project coordination, accounting, and office administration within the construction industry. If you are a highly organized, detail-oriented individual with strong communication skills, we invite you to apply and become part of our dedicated team.

Role: Front Desk Receptionist Pay Rate: $23-26/hourly based upon experience This is an indefinite onsite contract role! AimHire is partnering with a nonprofit organization to hire a Front Desk Receptionist who is passionate about mission-based work. This role is the first point of contact for families, donors, volunteers, and visitors, ensuring a welcoming and professional experience for all guests. The Front Desk Receptionist will manage front desk operations, facilitate visitor experiences, and support administrative functions. This individual will report to the People Operations and Administrative Manager and serve as a brand ambassador, delivering outstanding customer service to both external and internal stakeholders. Responsibilities: Greet and welcome all visitors, ensuring a friendly and professional first impression. Assist guests by guiding them to meeting rooms and notifying staff of arrivals. Answer, screen, and forward calls using a multi-line telephone system. Manage incoming and outgoing mail and packages. Order and maintain office supplies to ensure smooth daily operations. Provide administrative support to the Operations team, including data entry, scheduling, and document management. Serve as a key resource for internal and external inquiries regarding organization activities and events. Assist in coordinating volunteer check-ins and donor visits. Maintain a clean and organized front desk and reception area. Requirements: 2+ years in a receptionist, administrative, or customer service role. Strong communication and interpersonal skills with a customer service mindset. Comfortable using Microsoft Office Suite (Word, Excel, Outlook) and multi-line phone systems. Ability to interact with a diverse group of visitors, donors, and staff with warmth and efficiency. Detail-oriented with the ability to handle multiple tasks simultaneously. Willingness to collaborate and support various departments as needed. Passionate about working in a nonprofit setting and supporting community-focused initiatives. This is an excellent opportunity for a dedicated and personable professional to contribute to a meaningful cause while working in a dynamic and supportive environment. AimHire is an equal opportunity employer.

A successful firm is looking for an Executive Assistant to support 4 C-level Executives. The role is in office 5 days a week. They will be moving the office to DTC area. About the Job: Manage calendars and schedule meetings Vet and prioritize the CEO's emails and draft responses Prepare materials for meetings including agendas and presentations Attend meetings, take minutes and follow-up on action items. Coordinate Board and committee meetings and prepare and distribute materials Ensure compliance with corporate governance standards, regulatory filings, and adherence to bylaws Assist with marketing and branding efforts Enter information into the CRM system Maintain well-organized filing systems for professional records and correspondence Handle confidential and sensitive information with discretion Screen incoming phone calls delivering detailed, timely messages to the appropriate parties Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items Assist HR with recruiting and onboarding new team members Office Manager duties: office supplies, vendor relationships, facilities management, and administrative budgeting. Serve as the point of contact for external vendors, service providers, and facility maintenance teams. Help plan and coordinate business events and functions Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible Process expense reports using Concur About You: Minimum of 5 years of experience in a related support position BA/BS from a college or university Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Concur and CRM systems Dynamic and proactive comfortable in a fast-paced environment. Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills Salary, Bonus, Benefits (medical, dental, vision)-basic individual plan paid 100% by the firm, Paid Vacation, Life Insurance Hours: 7:30-4:30

Are you a caring and energetic individual with attention to detail that loves customer service and creating a “wow” factor? Do you enjoy interacting with people and have a great sense of humor? Would you enjoy working for a growing, prestigious company in a fun, team environment? At Strategic Wealth Designers, we are a close-knit company looking for the right person to complement our team. We love working with people who bring a great attitude to work every day. This person will be the warm welcome for all our clients and prospects. We desire an experienced, patient, organized and efficient person who is willing to exceed expectations at any level of task and driven to develop a strong working relationship with our growing team. Our candidate is articulate, pleasant, dependable and desires an exceptional work culture. Applicant must have a strong capacity to handle varying work tasks including hospitality for events and in-office, phone calls, providing exemplary customer service to clients and prospects, calendar management, managing simple print projects, data entry and scanning, research projects, critical thinking skills and detailed oriented. Because our environment is fast-paced and we are an innovative and growing company, all our team members demonstrate the ability to complete tasks with little or no supervision. We are a full-service financial firm specializing in those near or in retirement. Our team is comprised of advisors, marketers, and client relation specialists. We thrive on success and reward hard work. Skills & Experience Required: Ability to work independently, good time management and critical thinking Excellent written and oral communications Superior client relations skills Proficiency in Microsoft Office Suite Ability to handle in-bound calls with ease and confidence Proof-reading skills Excellent organizational skills Ability to work independently with high-level productivity Willingness to learn new programs. Duties & Responsibilities Clients & Team Support: Greet guests and clients, offer refreshments, give a “wow” client experience. Answer phones, check for and take messages, connect and field incoming calls for team. Confirm appointments by phone and email each day and maintain our team calendar. Listen to and understand client needs, respond in a prompt and professional fashion on behalf of team members through phone calls, emails and mail. Assist with meals for leadership, get orders and pick up team and client lunches. Marketing & Communications Support: Assist in creating professional communications and event materials on behalf of leadership in Word, PowerPoint and our CRM system. Follow-up with prospects to confirm meeting details, that they received information, and to request completed questionnaires. Assist with preparation of proposals in formatting and printing. Review and proof marketing materials, letters and communication pieces. Research, input and organize prospect data in CRM system and provide executive summary of findings. Office Support: Organizes incoming and outgoing mail and faxes. Go-to person for office equipment, printers, and telephones. Maintains inventory and orders office supplies and hospitality items. Maintains office appearance and ensures rooms are set for meetings and training sessions, refrigerator is stocked, make coffee, etc. to make the office pleasant. Position Details Commitment: Monday-Friday, 8:00 AM - 5:00 PM (40 hours per week) Location: 11030 Circle Point Road, Westminster, CO 80020 Compensation: Starting salary range is $56,000 - 58,000. Also included are full medical/dental/vision benefits, 401k plan with company match, a generous PTO schedule, and 11 paid holidays including your birthday!

A private equity firm is seeking an intelligent, detail-oriented, hardworking Administrative Assistant. This position would play many roles in the office, floating between assisting employees and executives daily. The applicant must be extremely organized with strong attention to detail and be able to communicate professionally. This is a full-time, in-office position looking to start immediately in our downtown Denver office. The hours for this position are 6:00 AM to 3:00 PM, Monday - Friday, but hours may vary depending on the CEO's schedule. Responsibilities may include, but are not limited to: Provide daily support to the CEO, including but not limited to scheduling meetings, calendar management, and coordinating travel arrangements for the CEO; Facilitate breakfast and lunch arrangements daily for CEO; Provide day-to-day support to the operations team; Answer and manage incoming calls promptly and efficiently, and direct calls to others as needed; Greet and welcome visitors with a positive and professional attitude; Order and distribute employee lunches daily; Collect and distribute mail daily; Purchase and maintain office supplies and kitchen inventory; Collect receipts from employees for corporate credit cards; and Perform administrative tasks such as filing, data entry and document preparation. Qualifications: Bachelor's degree with a minimum 3.0 GPA; One year experience providing high-level administrative support to C-suite executives; and Proficient in Microsoft Office Suite. Compensation / Benefits: Salary will vary based on experience of successful applicant; Competitive annual bonus tied to both company and individual's performance; Employer-provided health insurance for employee and family members paid by employer; Employer-provided daily lunches; Employer-provided downtown parking; and Vision and Dental insurance, and 401k options offered with employee-funded contributions.

This is an 3 months contract, onsite role in Denver, CO (Zip Code 80202). Working hours are Monday through Friday, 8:30 am to 5:00 pm, with a 30-minute lunch break Seeking someone with an administrative background and some knowledge of Facilities to assist with reception coverage and various office tasks. Ideally, this candidate should be flexible, possess a positive attitude, and be comfortable managing varied responsibilities throughout the workday. Required Skills: For this role, we prefer candidates who have a few years of work experience and an understanding of how an office environment operate Performs a variety of administrative functions like Facilities, Operations, Clerical, Support, Event Support Schedules appointments, gives information to customers, and takes dictation. High school diploma is a must, and some secondary education would be preferred Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. The ideal candidate should also possess a fundamental understanding of facilities support. Basic knowledge of building maintenance oversight, safety protocols within an office setting, and general upkeep of facilities. Strong communication and organizational abilities are essential. The candidate should be capable of coordinating with external vendors, managing schedules for routine maintenance, and documenting all activities systematically. Being proactive, detail-oriented, and having a problem-solving mindset are key traits for success in this role. Our Fortune Technology client is ranked as one of the best companies to work with, in the world. As a global leader in 3D design, engineering, and entertainment software, they foster a progressive culture, creativity, and a flexible work environment using cutting-edge technologies.

Temporary Office Coordinator Duration: ASAP Start - June 16th, 2025 (Possibility of extension - contigent on growth/ongoing needs) Compensatation: $21-$23/HR DOE Schedule: Mon-Fri 8AM-5PM - Onsite Our client is seeking a temporary Office Coordinator for their Team in Denver. This role supports employee amenities and office operations in their beautiful office in Downtown Denver. This company is a globally recognized Real Estate Investment firm. We seek a hands-on, service-focused professional with strong attention to detail, organizational skills, and the ability to manage multiple requests in a fast-paced environment. The ideal candidate is highly mobile, motivated, and able to work independently while contributing to a team. Primary Responsibilities: Maintain office services and amenities (Monday-Friday on-site). Manage inventory for café/office supplies, paper, and toner. Stock café beverages/snacks and replenish supplies in shared spaces. Maintain and clean beverage/coffee equipment (Bevi, Co2, Cold Brew, Keurig, Nespresso). Organize and clean café areas, file rooms, and storage spaces. Monitor service requests and respond promptly with a customer service focus. Assist with catering, conference room setup/cleanup, and furniture arrangements. Handle FedEx/UPS shipments and distribute U.S. Mail. Review vendor invoices in Coupa and code per client accounting standards. Coordinate vendor deliveries and provide onsite vendor support. Perform light maintenance tasks (assembling items, hanging pictures, etc.). Additional Duties: Assist with presentation materials (copying, scanning, printing, binding). Set up offices/workstations for new hires. Facilitate internal employee relocations. Manage office access and parking card program. Coordinate with Administrative and IT Teams. Contact vendors for maintenance, service, and supplies. Support ad-hoc office service needs. Qualifications: Education: HS Diploma or GED required; Bachelor's degree preferred. Experience: 1-2 years of admin/clerical experience preferred. Proficiency in MS Office, managing inboxes, and scheduling. Knowledge of facilities, maintenance, and vendor management preferred. General Requirements: Dependable, team player with a positive attitude. Strong customer service, organizational, and multitasking skills. Ability to handle confidential information with discretion. Capable of lifting 45 lbs+ and handling office service tasks independently. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join a client's dynamic team in Colorado. The ideal candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role requires a proactive individual with exceptional organizational skills and the ability to manage a variety of administrative and clerical tasks. Responsibilities Manage and organize office operations and procedures. Answer and direct phone calls, emails, and other communications. Schedule appointments and coordinate meetings. Prepare and edit documents, reports, and presentations. Maintain and update filing systems, both physical and digital. Handle incoming and outgoing correspondence. Assist in bookkeeping tasks and manage office supplies inventory. Liaise with internal and external stakeholders. Qualifications High school diploma or equivalent; associate's or bachelor's degree preferred. Proven experience as an administrative assistant or in a related role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent time management and organizational skills. Strong verbal and written communication abilities. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Required Work Hours The position requires a commitment to a standard workweek, with hours typically from 8:00 AM to 5:00 PM, Monday through Friday. Benefits Competitive salary and benefits package. Opportunities for professional development and growth. Positive and collaborative work environment. Additional Details If you are a proactive individual with a passion for organization and efficiency, we encourage you to apply and become a vital part of the team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

EPK Solutions is a technology solutions and support provider based in the Denver/Boulder metro area. We provide trusted technology solutions to ensure businesses' operations run smoothly, minimizing downtime and maximizing productivity. Role Description This is a part-time role for an Administrative Assistant at EPK Solutions, located in Westminster, CO. The Administrative Assistant will be responsible for providing administrative support, managing phone etiquette, communication tasks, executive administrative assistance, and low level bookkeeping. This role will start out as 100% in office, with option for hybrid after 6 months. We also expect this position to become full time within the next year. Responsibilities to include, but not limited to: · Answering phones as needed. · Basic data entry/bookkeeping (QuickBooks experience not required but preferred). · Working with vendors with purchasing, sales/marketing resources and issue resolution. · Working with customers for scheduling services and coordinating support. · Other various tasks as needed. Qualifications Strong Phone Etiquette and Communication skills Attention to detail and organizational skills Ability to prioritize tasks and work effectively in a fast-paced environment Proficiency in Microsoft Office suite Ability to learn technical terms and concepts - Experience in the technology industry is a plus Ability to always maintain a professional demeanor

The Mold Pros has a career opportunity for an Adminstrative Sales Assistant at our Denver location. The Adminstrative Sales Assistant performs a variety of sales and administrative tasks in direct support of the smooth operation of their assigned office or branch. The Office Assistant reports directly to the Direct of Operations. Required Education and Experience • A high school diploma or GED, college preferred. • Proven experience as an office manager or office assistant. Must have sales and customer service background. Essential Functions of the ASA position include but are not limited to: Organize office and assist associates in ways that optimize procedures, processes, and performance Business Development - Maintains existing relationships and develops new business relationships with local healthcare providers, tradesmen, realtors, property managers, etc. via outbound calls. Expect 6+ hours on the phone each day. Manages day to day operations and procedures; preparing payroll; performs accounts payable and receivable; performs accounting reconciliations; controlling correspondence and clerical functions Follows up on existing clients and business opportunities Review, sort and distribute communications in a timely manner Create and update records within company systems (i.e. NetSuite, Encircle, Dropbox, etc.) ensuring accuracy and validity of information Schedule and plan client appointments Monitor level of supplies and handle shortages Coordinate with other departments to ensure compliance with established policies Organize travel by booking accommodation and reservation needs as required Answer phones, direct calls to appropriate individuals, make outbound calls Prepare contracts, forms, and reports according to written or verbal instructions Manage calendars and schedule appointments Schedule hourly employees and manage time entries. Perform other related duties as assigned Competencies / Proficiencies: Experience as an office manager or office assistant Use of NetSuite or similar accounting / CRM software Phone sales &/or phone customer service Knowledge of “back-office” computer systems (ERP software) Working knowledge of office equipment Thorough understanding of office management procedures Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Analytical abilities and aptitude in problem-solving Warm personality with excellent written and verbal communication skills Valid driver's license Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Position Type/Expected Hours of Work This is an hourly position. Standard days and hours of work are Monday through Friday, 9:00 a.m. to 5 p.m. Alternate work schedules will be required on an as-needed basis. Travel Limited travel ( Compensation Range $18.00 to $22.00 per hour based upon experience plus incentive compensation. Work Environment Office setting Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Prolonged periods sitting at a desk and working on a computer • Must be able to lift up to 15 pounds at times

TREASURY ASSISTANT - Newly created position reporting directly to top management. Great work / life balance! Fantastic opportunity to join the treasury department of one of Denver's top organizations. The Treasury Assistant will be responsible for assisting with the daily Treasury functions of the company. Cash forecasting. RESPONSIBILITIES OF THE TREASURY ASSISTANT Maintain banking relations Entering and releasing wires. Coding and routing payment requests. Depositing checks. Clearing exceptions. Processing payments. Ordering check supplies. Voiding and clearing checks. Completing payments to government agencies. Various duties as requested. QUALIFICATIONS OF THE TREASURY ASSISTANT Bachelor's degree in finance, accounting, business, or experience in lieu of degree. 1-3 years of experience in a treasury, cash management or similar role is preferred. Experience with Microsoft Excel Macros a plus. Experience with Treasury management systems a plus. Solid analytical skills. Strong time management and organizational skills. Strong verbal, written and interpersonal skills. Demonstrated ability to handle extremely confidential information. Ability to adapt to changes. Team player. Target annual salary range $65,000 - $80,000 DOE. Medical, dental, vision, 401k, PTO and more! Key words: Treasury analyst, cash management analyst

About the Company The Energy and Security Group (ESG) is looking to hire a Foreign Humanitarian Assistance (FHA) Project Manager to provide advisory, assistance and support services to the NORAD and USNORTHCOM (N/NC) International Engagement and Acquisition Division (J49). The program is focused on the coordination and execution of projects to enhance the capacity of partner nations (Mexico, The Bahamas, and others) in disaster preparedness, health, education, and infrastructure. Support encompasses program management, monitoring, evaluation, and coordination of initiatives across diverse geographic regions. Work is on-site at Peterson SFB. The position is contingent upon contract award. About the Role The Project Manager shall: Provide advisory, assistance, and support services to the USNORTHCOM International Engagement and Acquisition Division (J49) to assist in the assessment, monitoring, and evaluation of the USNORTHCOM FHA Program. Support the coordination and execution of projects to enhance the capacity of partner nations (Mexico, The Bahamas, and others) in disaster preparedness, health, education, and infrastructure. Contribute to the planning, design, execution, and oversight of FHA initiatives, ensuring alignment with USNORTHCOM's goals and objectives, and facilitate coordination between stakeholders, including the Offices for Defense Coordination/Cooperation (ODC), J49, and other relevant entities. Support developing and implementing FHA initiatives, including project nominations, coordination with stakeholders, and ensuring compliance with relevant regulations, such as DoD 5132.14 and SAMM Chapter 12. Assist the J49 in developing initiatives for the purpose of assessment, monitoring, and independent evaluation in country security cooperation sections of the campaign plan, N&NC Strategy, and support campaign plan development. Develop documents detailing program initiatives including problem statements, initiative objectives, and logic frameworks. Nominate projects and develop and coordinate Initiative Design Documents (IDDs). Perform country program monitoring (CPM) in compliance with applicable instructions and policies. Qualifications Master's Degree in Social Sciences or related discipline. 5 years of experience supporting FHA programs, including monitoring, evaluation, and coordination of initiatives across multiple geographic regions. Experience developing and coordinating initiative design documents (IDD). Experience supporting country program monitoring, including data collection, data analysis and reporting. Knowledge of FHA responsibilities and operations. Preferred Qualifications 10+ years of experience supporting FHA programs, including monitoring, evaluation, and coordination of initiatives across multiple geographic regions. Direct experience supporting N/NC J49 Foreign Humanitarian Assistance Programs. Managed and/or led country program monitoring activities at a combatant command. 3+ years of experience with OHASIS, Socium, DTS, and APACS systems. Fluent in Spanish Pay range and compensation package Pay range or salary or compensation Equal Opportunity Statement ESG is an Equal Opportunity Employer and celebrates diversity in our work force. ESG does not discriminate on the basis of race, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, gender identity, or any other protected status under applicable law.

Title: Administrative Assistant Duration: 3+ Months Contract with Potential for Extension Schedule: Monday - Friday, 8:30 AM - 5:00 PM (30-minute lunch break) Job Description: We are seeking a detail-oriented and proactive Administrative Assistant II with an administrative background and basic knowledge of facilities management. This role involves reception coverage, general office support, and facilities coordination, requiring a flexible, positive, and organized approach to managing varied responsibilities. Key Responsibilities Administrative Support Manage schedules - Schedule appointments and assist with calendar management. Customer communication - Provide information to clients and internal stakeholders. Document preparation - Compose memos, transcribe notes, and create presentations. Reporting & invoicing - Generate reports, track expenses, and monitor invoices. Budget assistance - Support in compiling and developing the annual budget. Facilities Coordination Building maintenance oversight - Identify and report facility issues for timely resolution. Safety compliance - Ensure office safety protocols are followed. Vendor coordination - Manage relationships with external service providers. Routine maintenance scheduling - Keep track of maintenance needs and oversee service schedules. General office upkeep - Ensure a clean, organized, and efficient office environment. Qualifications & Experience Ideal for a candidate with 3-5 years of experience in an administrative setting who understands office operations and facility upkeep. Strong organizational & multitasking abilities Basic knowledge of facilities management & office safety Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Excellent communication & interpersonal skills Ability to work independently & as part of a team Education: High school diploma required; secondary education preferred.

Driven by integrity and united by the people-and-pet bond, we find strong purpose in the work we do and an even greater joy in those we get to work alongside. Together, we harness the expertise of our long-standing tradition of excellence to embrace possibility and continuously push to do what's never been done before in pet care. Discover your purpose and fuel your passions when you bring your love of pets to a team that prides itself on the power of togetherness-We are Proudly Connected. Purely Driven. POSITION SUMMARY In a typical 24-hour production cycle, we conduct 30,000 documented quality checks involving ingredient/packaging, receiving, processing, and packing. That's how much we care. Not only is Nestlé Purina an industry leader and at the cutting edge of pet food innovations that are revolutionizing the business, we've set the gold standard in quality assurance. We're backed by a Malcolm Baldrige National Quality Award, but more significantly, we're grounded in a strong values system of developing high-quality products with unconditional integrity, passion, expertise, performance, and innovation. The Ingredient Specialist is responsible for assuring the quality and food safety of all raw materials/ingredients at the Denver Factory. You share responsibility in sampling, testing, documentation, and release of incoming raw materials. You will manage the factory's Ingredient Program to ensure compliance to company and regulatory requirements. Along with that, the Ingredient Specialist upholds Safety as a core value in all activities while actively participating in all factory Safety and Continuous Improvement initiatives. Conduct ingredient load sampling, testing, data entry, and ingredient release as required. Assist ingredient testers and unloaders with ingredient issues and appropriate escalation. Train and coach associates on proper sampling methods and testing associated with quality checks. Comply with ingredient Certificate of Analysis (COA) and export documentation requirements. Maintain all requirements for mycotoxin testing as determined by the Ingredient Receiving Program. Administer and manage the Ingredient Receiving Program and qualifications required for the Unloading/Production Team, QA Technicians, and others as necessary. Lead and assist team with internal and external audits. Requirements High School diploma or GED required. 2+ years of Quality Assurance experience in a food manufacturing, industrial, lab, agricultural or relevant environment. Other Obtain and maintain certification for FSPCA-PCQI for Animal Food training upon hire. Obtain and maintain certification for State Pesticide Applicator License upon hire. The approximate pay range for this position is $59,100 to $75,424. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with Company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestlé Careers (nestlejobs.com) REQUISITION ID 343110 It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestlé home. The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: **************. This position is not eligible for Visa Sponsorship. Review our applicant privacy notice before applying at **********************************

A leading environmental training organization, based in Denver, CO, is looking for a RCRA specialist to join their existing team. Involving approximately 10-15% travel, this individual will be tasked with developing and presenting seminars on RCRA regulations, virtually and in-person. The firm has a rigorous training and mentorship program to ensure the specialist is fully equipped with the tools and guidance to deliver unparalleled service. The Role: Presenting seminars on the RCRA regulations, both in-person and virtually. Regularly conduct regulatory research and keep abreast of any updates. Providing technical customer service, and answering inquiries on environmental regulatory compliance. Writing technical content regarding RCRA compliance for regular and annual publishing Seminar development, new publishing development, and entrepreneurial opportunities. The Candidate: Minimum of 3+ years of RCRA knowledge and industrial plant experience. BS degree in chemical/environmental engineering, or a related technical field. Comfortable with public speaking and presenting to large groups. Intellectually curious, with a passion for reading, writing, and research. Exceptional written and verbal communication.

Need more information on completing a job application? See the EPC Application process here. Are you an exceptional communicator, a master of organization, and thrive in a dynamic, technology-driven environment? If so, we've got an exciting opportunity for you to join our Digital, Strategy, and Technology (DST) department as an Administrative Specialist! Your knack for communication, both verbal and written, will shine as you manage executive communications, including digital signage, announcements, and event planning. But that's just the beginning. We're looking for a pro who can seamlessly handle schedules, collaborate with executive assistants, directors, and departments across the county, and keep things running smoothly with your impeccable attention to detail. Your financial acumen will be tested as you manage accounting tasks, including accounts receivable and payable, travel bookings, and vendor invoices. With your mastery of the Microsoft Office Suite, you'll easily tackle tasks, whether creating Excel spreadsheets or crafting professional presentations in PowerPoint. But wait, there's more! You'll also take charge of supporting DST's technical teams, overseeing agreements, certifications, and user accounts for various platforms. Your role extends to inventory and supplies management, ensuring that our team has everything they need to succeed, from office supplies to SWAG. This role isn't just about administrative tasks - it's about making a significant impact. You'll have the autonomy to innovate, contribute to our positive culture, and help maintain our department's stellar reputation with customers and staff. If you're ready to take on a role with immense responsibility, autonomy, and the opportunity to make a significant positive impact, we want to hear from you. Join us at the forefront of technology and strategy as we shape the future together. Apply now, and let's embark on this exciting journey together! Hiring Range: $57,000.00 - $62,000.00 annually This position has an anticipated work schedule of Monday - Friday, 7:30am - 4:00pm, subject to change. This position performs complex and confidential administrative functions in support of senior leadership; ensures facilitation and coordination of efficient and effective operations. Essential Duties/Responsibilities Performs complex and confidential administrative support to senior leadership. Assesses the urgency and importance of tasks, takes appropriate action, and recommends solutions. Conducts research as needed; identifies and evaluates current needs and assembles materials as needed. Schedules and organizes complex activities such as events, meetings, travel, and conferences; provides proactive calendar management. Coordinates pre-briefings and provides meeting materials. Organizes and prioritizes a high volume of information requests and phone calls; responds courteously and in a timely manner; provides information directly or refers the call appropriately. Responds to routine and complex questions and concerns with accurate information. Acts in a diplomatic and courteous manner to de-escalate situations. Provides reception functions with excellent customer service as needed. Assists leadership in monitoring budget(s) and tracking expenditures. Prepares budget adjustments, minor and major purchase orders, purchase requisitions, payment requests, and other financial documents. Serves as the Procurement Liaison. Verifies and processes invoices utilizing the assigned P-card. Reconciles financial statements, acquires necessary approvals, and submits documentation to the Finance Services Department. Collects and conducts research; compiles and analyzes data or statistics for preparation of reports, spreadsheets, charts, and graphs. Develops and designs general business communication, including letters, memos, charts, tables, graphs, meeting minutes, and business plans. Proofreads copy for spelling, grammar, and layout, making appropriate changes in adherence to branding standards. Responsible for the accuracy and clarity of the final copy. Prepares spreadsheets, reports, and presentations as requested; performs research and provides information as requested and/or utilizes in preparation of spreadsheets, reports, and presentations. Provides administrative and liaison support to boards, commissions, advisory boards, etc., as needed. Coordinates and participates in special events and projects as needed. Performs other duties as required. Supervision Exercised: This classification does not have supervisory authority; however, may be required to provide expertise or limited guidance or direction to employees, such as overseeing work quality, training, and guidance. Typically serves as a subject matter expert on the scope of functional area. Supervision Received: Receives general supervision. This classification typically performs job duties by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor may be expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Qualifications Knowledge, Skills & Abilities Must possess excellent organizational, planning, and administrative skills. Ability to efficiently plan, schedule, and organize. Must possess excellent interpersonal and customer service skills. Must be detail-oriented and a self-starter, ensuring accuracy in work. Proficiency in Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint as well as data management systems. Ability to work independently with minimal supervision; ability to use conflict resolution, apply problem-solving skills, and exercise sound judgment. Must be able to communicate effectively, both verbally and in writing. Ability to conduct research and present data in a succinct and well-written manner. Ability to prepare clear and concise correspondence, reports, spreadsheets, and presentations. Ability to establish effective working relationships with leadership, officials, County staff, clients, other agencies, and the public. Ability to manage multiple tasks and reprioritize as work situations change. Ability to maintain strict confidentiality. Maintain regular and punctual attendance. Required Education & Experience High school diploma or equivalent education. Three years of administrative experience. Associate's degree may substitute for one year of the required experience. Bachelor's degree may substitute for two years of the required experience. Preferred Education & Experience Senior or executive-level administrative support experience. Experience in the public sector or a government setting. Licenses/Certificates Must possess and maintain a valid driver's license. Pre-Employment Requirements Must pass conditional post offer background investigation, motor vehicle record check, and drug screen. Work Conditions Duties are primarily performed in an office environment and remote work environment dependent upon Department discretion and business needs; some travel may be required. The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department. VISION El Paso County will be a trusted regional leader known for excellence in county service delivery. PURPOSE We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive. El Paso County is an E-Verify and Equal Opportunity Employer. El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.

Arapahoe Library District is seeking a part-time (20 hours) administrative specialist to support the creative, patron-oriented service at Kelver and Davies Libraries. The intended work schedule includes 4 hours a day, 5 days a week. In addition to the below, successful applicants will have reliable transportation in order to be able to travel between locations and across the district on a weekly basis. Title: ADMINISTRATIVE SPECIALIST, BRANCH Location: Kelver Library 585 S. Main Street Byers, CO 80103 Reports to: Supervisor, Library Branch FLSA Status: Non - Exempt, part-time (20 hours) Pay Rate: $23.80 - $29.71 Purpose: Provides administrative assistance to the branch leadership team: Library Supervisor, Library Manager and branch library operations. Essential Duties and Responsibilities: 50% ADMINISTRATIVE SUPPORT * Tracks budget expenditures and generates budget reports. * Manages purchasing transactions including credit card receipts and statements, purchase orders, vendor communication, delivery tracking, as well as allocating all department purchases into budget management software. * Conducts purchasing for the branch/department including associated research, bids, and maintenance, with an eye to maximizing value. * Conducts supply purchasing for the library/department including associated inventory, distribution, and organization/storage. * Manages continuing education request process for departments including correct completion of forms, guidance of district processes, and final documentation and reporting. 50% OPERATIONAL SUPPORT * Provides operational support for the branch/department by tracking data such as work order requests and gathering data for reporting purposes. * Troubleshoots technology including AV and office equipment within branch/department and provides technical support, including placing service calls and meeting with vendors to ensure timely and effective resolution. * Assists with cash management of receipts and deposits and reconciliation of accounts. * Works closely with Library Supervisor and Library Manager, communicating current operational projects and issues and solicits input and feedback for decisions and follow up. * Serves as a liaison with other district departments and administrative specialists as well as outside vendors and organizations. * Assists with scheduling, organizing and notetaking for internal building/department meetings, events and celebrations. * Organizes work spaces and assists with space planning of the branch, including staff spaces, public spaces, collection and shelving requirements, and signage for the library/department. * With supervisor approval, may work up to 10% of time remotely. Performs other related duties and may contribute to cross-functional initiatives and projects as assigned and requested. Minimum Qualifications: * One year of similar or related experience, such as library service, customer service or administrative assistance. * Intermediate technology skills for Microsoft 365 (Word, Excel, Outlook) and familiarity with Microsoft Edge and Microsoft Teams, and an ability to learn and apply new technologies. * Ability to maintain confidential information. * Ability to successfully work with people of all ages and diverse backgrounds. * Strong attention to detail and organizational skills. * Demonstrate enthusiasm for an environment of constant change. * Ability to provide outstanding service to internal and external customers. * Strong verbal and written communication skills. * Ability to travel between facilities. * Ability to work a flexible schedule in order to prepare for and assist in meetings/events that may deviate from normal weekly schedule. * Strong time management skills. * Ability to work effectively with multiple interruptions and fluctuating priorities. Core Values of Collaboration, Equity and Innovation: * Ability to promote inclusivity, embrace diverse perspectives and prioritize fairness to contribute to a culture of inclusion and respect. * Demonstrated ability to foster open communication, mutual respect, problem solving, adaptability and constructive conflict resolution to promote a cohesive and innovative work environment that welcomes continuous learning. Preferred Qualifications: * Accounting software experience. Work Environment: * The essential duties for this position are performed in an indoor office environment. * Moderate noise (computers, phones, printers, etc.). Physical Activities: Physical activities required to perform essential duties include: * Must be able to remain in a stationary position 25-50% of the time. * Must be able to move around 50-75% of the time. * Ability to lift to 40 lbs. * Ability to carry up to 40 lbs. * Ability to push and pull a cart weighing up to 100 lbs. * Ability to kneel, crouch, reach and stoop 25% of the time. * Use of hands, fingers, and grasping of books, DVD's are required, with repetitive motion. * Long periods of sitting, remaining stationary, or moving around. * Repetitive actions which may include typing, etc. * Bending, grasping, stretching without limitations which includes stocking supplies and moving furniture around, etc. * Lifting above your waist, head etc. up to 25 lbs. This job description describes the general level of work being performed and is not necessarily an all-inclusive list of job-related responsibilities, duties or aspects associated with the job and may be amended anytime based on business need. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position. Inclusion and diversity are part of our values at Arapahoe Libraries. Qualified applicants who represent the diversities of the communities we serve are encouraged to apply.

Provides general administrative support and performs complex clerical duties for various divisions of the Fire Department. PRIMARY DUTIES & RESPONSIBILITIES Prepares, issues, and monitors departmental documents; composes and keys a variety of correspondence and reports; develops and maintains complex record-keeping and reporting systems; gathers, checks, compiles, and prepares a variety of materials for administrative, statistical, and analytical reports; responds to general inquiries; maintain calendars of activities and meetings; operates a variety of office equipment including personal computers with related software; maintains, modifies, and updates database information for specialized departmental functions; may monitor and maintain department's website; may take, transcribe, and distribute minutes for department or division meetings; performs routine receptionist and filing duties; schedules and maintains workloads; and performs additional duties as assigned. MINIMUM QUALIFICATIONS Education: High School diploma or GED. Experience: At least 3 years clerical experience including experience using personal computers and related software. An equivalent combination of education, training and experience that demonstrates required knowledge, skills and abilities may be considered. Knowledge: Knowledge of business English, math, general office practices and procedures, and personal computers including word processing and database software applications. Abilities: Ability to establish and maintain effective working relationships with employees and citizens; communicate effectively both verbally and in writing; compile and prepare reports; take and transcribe information; and use a variety of office equipment. Skills: Skill in the use of personal computers with related software applications, accurately and efficiently key information using a keyboard, and proper telephone etiquette. WORKING CONDITIONS Physical Demands: Primarily sedentary physical work requiring the ability to lift a maximum of 10 pounds; occasional lifting, carrying, walking, and standing; frequent hand/eye coordination to operate office equipment and computer; vision to read and interpret reports, documents, and other written materials; frequent speech communication and hearing to maintain communication with employees and citizens. Work Environment: Works primarily in clean, comfortable environment. Equipment Used: Standard office equipment including typewriters, computers, calculators, copy/fax machines; and multi-line telephones.