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Administrative Specialist Jobs in Hacienda Heights, CA

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  • PT Assistant

    Powerback Rehabilitation

    Administrative Specialist Job 25 miles from Hacienda Heights

    At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $35.00 - USD $37.00 /Hr.
    $35-37 hourly 60d+ ago
  • Administrative Coordinator

    Career Group 4.4company rating

    Administrative Specialist Job 30 miles from Hacienda Heights

    Executive Administrative Coordinator - Investment Management Firm An established Investment Management Firm is seeking a highly skilled and detail-oriented Executive Administrative Coordinator to provide comprehensive support to the department. This role requires a proactive and organized professional who can manage multiple priorities, handle confidential information, and communicate effectively across teams and external partners. Key Responsibilities: Calendar & Meeting Coordination: Schedule and organize complex activities, including meetings, travel arrangements, conferences, and department events. Administrative Support: Sort and distribute mail, draft responses, and manage incoming calls Liaison & Communication: Serve as the point of contact between the department, executive leadership, and external agencies. Financial & Expense Support: Process check requests, travel reimbursements, and corporate credit card expenses, ensuring accuracy in financial documentation. Qualifications: Strong organizational and multitasking skills with the ability to prioritize large volumes of information. Exceptional written and verbal communication skills with a keen attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work both independently and collaboratively within a team-oriented environment. Experience in financial services, investment management, or a corporate setting is preferred. This is an excellent opportunity for a professional, resourceful, and proactive administrative expert to join a prestigious firm and contribute to its success. To apply, please submit your resume for consideration.
    $46k-67k yearly est. 14d ago
  • Administrative Coordinator

    Swipejobs

    Administrative Specialist Job 26 miles from Hacienda Heights

    Are you looking to showcase your Administrative skills for a great company? Our client is seeking an Administrative Coordinator for an onsite role in Tarzana, CA! Details: $33 - $34 per hour pay rate Full Time Contract Schedule: M-F 8am-5pm-Onsite What's in it for you? Health, Dental, Vision insurance offered 401k options Work with a great team! Only considering candidates with the following: High School Diploma or equivalent required; bachelor's degree preferred. A minimum of 5 years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10+ years preferred, preferably in a fast-paced environment. Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint. Experience in office management and vendor coordination. Ability to effectively multitask while maintaining confidentiality and discretion. Excellent teamwork, networking, and communication skills. Experience supporting senior leaders and managing complex projects. Strong time-management skills and the ability to prioritize time-sensitive assignments. Competency with virtual technologies such as MS Teams and Zoom. Responsibilities: Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations. Provide comprehensive administrative support to the VP of Manufacturing & Facilities Manage office operations and vendor coordination for the Tarzana location. Support the Tarzana/Santa Monica network of sites, ensuring seamless communication and coordination. Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones. Arrange multi-location domestic and international travel, and handle expense reporting. Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials. Lead and manage special projects as assigned, ensuring timely and accurate completion. Maintain SharePoint sites and produce documents using Microsoft Office tools. Click apply today! Please note that we are unable to sponsor applicants requiring work authorization or visas for the positions currently available. We kindly request that only candidates who already possess the legal right to work in the United States apply for consideration. Corestaff powered by Swipejobs is a Women Owned company and an Equal Opportunity Employer. We believe we are best equipped to support our candidates and clients when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people. 1027063 #CSPRO
    $33-34 hourly 22h ago
  • Loan Administration Associate

    Archwest Capital

    Administrative Specialist Job 25 miles from Hacienda Heights

    Essential Functions Board newly funded loans Perform loan payment problem solving Process internal and external loan inquiries Track maturities and process extensions Interact with and relay instructions to Loan Servicers Perform delinquency tracking, reporting, foreclosure processing & property registration Complete waiver, workout, forbearance, and loan modification processing Complete maturity tracking and loan extension processing Perform delinquency tracking, reporting and foreclosure processing Review pay-off demands for accuracy Track property tax & insurance coverage Calculate interest and percentages, balance accounts Notarize modification agreements, assignments, etc. Competencies/Skills Strong attention to detail with the ability to stay organized and problem solve in a fast-paced environment Ability to articulate issues, problem solve and analyze with creative and outside of the box thinking Strong communication skills (written and verbal) with internal and external partners; ability to convey findings in a concise and comprehensive manner Effective organization and time management skills Capability to build trusting relationships internally and externally and elicit confidence by demonstrating reliability Strong team player with the ability to work effectively in a cooperative and diverse environment Capacity to analyze processes, support change and think operationally and strategically to achieve business goals Advanced use of Microsoft Office Suite Education and Experience Bachelor's degree preferred High School Diploma required 5 years of experience in loan administration, loan asset management, loss mitigation, mortgage servicing or mortgage banking Notary Public Required (if not it will be required to get the proper certification paid by the company) Accessibility At Archwest, we will make reasonable accommodations to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at ***************************
    $26k-46k yearly est. 21d ago
  • Administrative Coordinator

    All Met Recycling

    Administrative Specialist Job 12 miles from Hacienda Heights

    All-Met Recycling is family-owned and operated, with a strong reputation in the scrap metal industry. Our website is ************************ We are seeking a highly organized and detail-oriented Administrative assistant to support our team comprehensively. This is a full-time position with specific work hours: Monday- Friday. Minimum Qualifications: · High school diploma or equivalent · Approximately 2-3 years of experience as an administrative assistant · Previous experience in an administrative or front desk role is a plus · Demonstrated ability to handle client interactions with courtesy and professionalism · Own transportation to and from work · Bilingual in Spanish is a plus Essential Duties and Responsibilities: · Answering phones in both English · Coordinating client's pick-up request/schedule · Perform data entry tasks accurately and efficiently · Assist with various office tasks as needed
    $41k-61k yearly est. 10d ago
  • Administrative Specialist

    Cainiao Group

    Administrative Specialist Job 26 miles from Hacienda Heights

    Responsibilities: Handle daily procurement activities and maintain relationships with suppliers to ensure timely delivery of materials. Organize and archive contracts, ensuring the accuracy and completeness of contract information. Manage warehouse and office assets, conduct regular inventory checks, and update asset records. Monitor and analyze budget execution, assisting in the preparation of budget reports. Provide basic HR administrative support, including organizing employee events and promoting company culture. Requirements: Associate degree or higher, with at least 1 years of relevant work experience; familiarity with procurement processes and contract management is preferred. Proficient in English. Bilingual in Chinese is preferred. Strong communication skills and a collaborative team spirit, able to work under pressure. Proficient in office software (such as Word, Excel, PowerPoint, etc.).
    $38k-67k yearly est. 3d ago
  • Administrative Assistant

    Custom Flavors

    Administrative Specialist Job 44 miles from Hacienda Heights

    and Purpose: The Customer Service Administrative Assistant aids and facilitates Customer Service processes, playing a key role in the administrative support of the Customer Service department. Primary duties include preparing correspondence, fulfilling customer needs, and processing orders. This position will report to the Customer Service Manager. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Build sustainable relationships by communicating independently with customers and coordinating outbound communication to potential customers. Answer customer service calls and provide updates on order status, lead times, and MOQ's Utilize ERP system to file customer documents, process orders, and keep records of customer interactions. Answer new customer inquiries, outline notes, and send to the appropriate Account Manager. Review processes and procedures to continually improve our support to customers. Collaborate with cross functional teams to ensure customer needs are satisfied. Accurately and efficiently process orders end-to-end, enabling Operations to ensure timely delivery to customers. Additional duties as assigned. Required Skills Ability to effectively communicate with customers, colleagues, and management. Excellent organizational and time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced environment. Outstanding knowledge of Microsoft Office. Physical Demands The physical responsibilities described here must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, bend, as well as talk and hear. Specific vision abilities required by this job include close vision. Must be able to regularly use hands to handle or feel objects, tools, or controls, reach with hands and arms, and climb stairs. The position requires the ability to occasionally lift, push or pull office products and supplies, up to 25 pounds. Travel Local travel between worksites during the day may be required. Position Type / Expected Hours of Work This is a full-time position. Standard days and hours of work are Monday through Friday, 8:00-4:30 pm Required Education and Experience High school diploma or equivalent required Preferred Qualifications Associate degree preferred Experience working in an office environment with 1+ years of customer support experience preferred Deacom or similar ERP experience preferred Compensation details: 18-22 Hourly Wage PI318fe5263c05-26***********1
    $35k-50k yearly est. Easy Apply 8d ago
  • Administrative Assistant

    Equitable Advisors

    Administrative Specialist Job 25 miles from Hacienda Heights

    Employment type: Full time Schedule : Full-time / Part-time Our Firm is looking to hire a Administrative Assistant to assist a Financial Advisor in supporting their team in operational roles, administrative tasks, and support to the Financial Advisor. Responsibilities • Calendar management for executives • Marketing Activities • Scheduling Reviews and Coordination of Client Events • Coordinating communication • Draft slides, meeting notes and documents for executives Qualifications Minimum Qualifications: • Bachelor's degree preferred (not needed) • 2+ years of experience in business a plus Preferred Qualifications: • Ability to work closely with both the leadership team and advisors • Ability to function independently and work well with a team • Proactive decision-making skills • Ability to collaborate • Verbal and Written communication skills • Proficient with MS Office Suite • Required to work with confidential material - must be discreet and trustworthy At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? Equitable Advisors is committed to making a difference in the lives of clients. Across the U.S., 4,330 financial professionals operating under the Equitable Advisors brand engage with individual clients to build relationships focused on helping individuals achieve meaningful financial wellness. In total, Equitable Advisors serves 2.4 million clients nationwide. The Irvine office is seeking a detail-oriented/multi-tasking Administrative Assistant / Advisor support reporting to the Financial Advisor Responsibilities include but not limited to: • Support of the Financial Advisor and Team • Creating, updating, maintaining advisor reports • Assisting with calendars • Meeting logistics and creating the meeting agenda
    $35k-50k yearly est. 11d ago
  • Administrative Specialist

    Pride Health 4.3company rating

    Administrative Specialist Job 28 miles from Hacienda Heights

    Pride Health is hiring an Administrative Specialist for one of its clients in California. This is a 3-month contract with competitive pay and benefits. Pay range - $20 - $25 per hour. (Based on relevant experience) Length of assignment - 3 months contract (LOA) Shift - M-F 8 am - 5 pm; 100% onsite. Job Summary The Administrative Specialist serves as the first point of contact, both in person and for incoming calls to the department. This person provides key administrative support, playing an important role in the overall success of the department. Admin needs to be very polished/professional - they will be assisting with standard administrative duties such as daily calendar management, meeting minutes, small projects, stocking office/kitchen suppliers, confidential items, assisting managers with questions, etc. Due to the coverage nature of this role, it is an immediate need. Job Duties Responsibilities include answering telephone calls and assisting callers, and in specialty areas, coordinating or scheduling appointments. Monitors and/or orders office supplies as needed as well as keeping supplies organized. Scheduling equipment repair and service. May distribute mail and process incoming/outgoing mail. Schedules room reservations for meetings and maintains room calendars as requested. Assists in the development of policies and procedures and departmental forms. Maintains confidentiality. Maintains up to date unit specific data, logs, and runs reports for management. Supports ongoing Programs or special Projects as needed. Additionally, the Administrative Specialist prepares agendas, records and transcribes meeting minutes. Compiles data, reviews data for discrepancies and trends, suggests solutions, prepares reports and organizes projects. Processes billings and PO's. Able to multitask and balance workload between complex projects and clerical duties. Performs other duties as assigned. Requirements High school diploma or equivalent required. Bachelor's degree in healthcare-related field preferred. Minimum 4 - 7 years' experience required. Four (4) years' administrative support experience in a health care or medically related field preferred Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems required. Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics
    $20-25 hourly 23d ago
  • Administrative Assistant

    The Fountain Group 4.6company rating

    Administrative Specialist Job 26 miles from Hacienda Heights

    Support the Manager with her calendar, travel planning, expense reporting Support office manager type duties; including scheduling vendors (security, pest control, health & safety vendors) Support other admin staff with events and activities Responsibilities: Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations. Provide comprehensive administrative support to the VP of Manufacturing & Facilities Manage office operations and vendor coordination for the Tarzana location. Support the Tarzana/Santa Monica network of sites, ensuring seamless communication and coordination. Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones. Arrange multi-location domestic and international travel, and handle expense reporting. Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials. Lead and manage special projects as assigned, ensuring timely and accurate completion. Maintain SharePoint sites and produce documents using Microsoft Office tools. Qualifications: Essential Skills/Experience: High School Diploma or equivalent required; bachelor's degree preferred. 5+ years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10+ years preferred, preferably in a fast-paced environment. Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint. Experience in office management and vendor coordination. Ability to effectively multitask while maintaining confidentiality and discretion. Excellent teamwork, networking, and communication skills. Desired Skills/Experience: Experience supporting senior leaders and managing complex projects. Strong time-management skills and the ability to prioritize time-sensitive assignments. Competency with virtual technologies such as MS Teams and Zoom. Pay Range: $28 - $32/Hour
    $28-32 hourly 22h ago
  • Administrative Assistant

    The Judge Group 4.7company rating

    Administrative Specialist Job 15 miles from Hacienda Heights

    About the Company - Judge Healthcare is seeking an Administrative Assistant in Orange, CA! In Office: Orange, CA Contract: 6 months Hours: Monday-Friday, 8a-5p PST About the Role - The Administrative Assistant for the Program of All-Inclusive Care for the Elderly (PACE) will support the PACE center-based scheduling and encounter recordings by performing key clerical and administrative duties and organizing and coordinating activities for the Manager of the PACE Center. The role includes interaction with other departments and general office responsibilities. The incumbent will coordinate work or processes with other administrative staff. Responsibilities - Perform key clerical and administrative duties to support PACE operations. Organize and coordinate activities for the Manager of the PACE Center. Communicate with participants, family members, caregivers, other departments, and external stakeholders. Handle projects requiring specialized background or knowledge relevant to the assignment. Qualifications - High School diploma or equivalent. 1 year of experience as an administrative assistant, or an equivalent combination of education and experience sufficient to perform the essential duties. CPR and First-Aid Certification required, or must be obtained within six (6) months of hire. Required Skills Associate degree. 2 years of experience as an administrative assistant. 1 year of experience in healthcare. Bilingual in English and one of the following languages (Arabic, Farsi, Chinese, Korean, Spanish, Vietnamese). Pay range and compensation package - If this sounds like something you'd be interested in learning more about, please apply directly with an updated resume! Christina Head, Sr. Healthcare Recruiter
    $39k-53k yearly est. 8d ago
  • Administrative Assistant

    Ellison Medical Institute

    Administrative Specialist Job 26 miles from Hacienda Heights

    Our Mission The Ellison Medical Institute, formerly known as the Ellison Institute of Technology Los Angeles, strives to spark innovation, leverage technology, and drive interdisciplinary, patient-centered research to continually enhance health, reimagine and redefine cancer care, and transform lives. Established in 2016 as a medical research and development center, the Institute features innovation labs for artificial intelligence and molecular analytics and was among the first organizations to vertically integrate the interdisciplinary study and treatment of disease. We offer multifaceted programs, including a preventative medicine and cancer clinic, cross-disciplinary research laboratories, a health policy think-tank, and community outreach and educational programs. Please visit emila.org for more details. Why You Should Join Us Direct Impact: Work closely with the Founding CEO and Executive Assistant, gaining valuable exposure to high-level operations and strategic decision-making. Collaborative Environment: Be a key part of a mission-driven team where your role is essential to success. Professional Growth: Enhance your administrative skills while playing a key role in an organization dedicated to making a positive, global impact. Job Accountabilities Administrative Support: Manage complex calendars, coordinate high-level meetings, and arrange travel logistics for the Founding CEO. Coordinate meeting logistics including room bookings, refreshments, equipment, etc. Confidential Communication: Handle communications with the utmost discretion and professionalism, including correspondence with internal and external stakeholders including investors, BOD members, clients, prospects, C-level executives, and other partners. Stakeholder Manager: Represent the Founding CEO's Office by fostering strong relationships with internal and external partners, ensuring seamless communication, and providing support to the Executive Assistant, who remains the primary point of contact for external stakeholders. Cross-Functional Collaboration: Collaborate with departments to ensure smooth communication and project execution, supporting the Executive Assistant in representing the Founding CEO's Office across various strategic initiatives. Office Operations: Oversee daily office tasks such ordering lunch, ordering office supplies, managing correspondence, and maintaining filing systems. Qualifications Required Education: Bachelor's degree in business administration or a related field preferred. Required Experience: 2-5 years of experience in administrative support, preferably at the executive level, with experience working with high-visibility individuals and managing confidential matters. Skills: Strong organizational abilities, attention to detail, and excellent written and verbal communication skills, with a proven ability to handle sensitive information with confidentiality. Hourly Rate: $27.87-$39.52 For the safety and health of employees, guests, and patients, the Ellison Medical Institute may mandate vaccination requirements for employment. The Ellison Medical Institute's policies are always subject to review and change to ensure they are appropriate under the circumstances. The Ellison Medical Institute is an equal opportunity employer. We believe that an inclusive, collaborative team environment is just as important to our mission as stethoscopes and microscopes. We strive to always provide employees a supportive atmosphere, so they feel confident taking creative risks toward innovation. The Ellison Medical Institute values emotional intelligence and communication with empathy and respect for others. We seek to build a diverse group of people who are curious, have a deep sense of responsibility, and the grit needed to achieve excellence.
    $27.9-39.5 hourly 40d ago
  • Development Administrative Assistant

    Free Wheelchair Mission 3.7company rating

    Administrative Specialist Job 25 miles from Hacienda Heights

    Free Wheelchair Mission is a humanitarian, faith-based, non-profit organization based in Irvine, California, USA. Our mission is to “Transform lives through the gift of mobility to people with disabilities living in developing nations as motivated by Jesus Christ.” There are an estimated 80 million people around the world today in need of a wheelchair. We are focused and committed to being a leading provider of mobility in developing countries, but beyond placing a recipient in a wheelchair, we are bringing transformation that opens doors to education, employment opportunities, and community that these individuals only dreamed of before receiving the gift of mobility. Free Wheelchair Mission is seeking a Development Administration Assistant who not only meets the requirements of the job but has an interest in being part of an organization that is making a significant difference in the lives of individuals in need throughout the world. Job Summary: Performs diverse and advanced duties in an administrative support role for the Development Team. The Development Administrative Assistant will use discretion and exercise complete confidentiality, judgment and tact in daily work and with the preparation of correspondence, agendas, reports and strategic scheduling. S/He will help build and manage a scalable prospect and lead management system designed to identify and qualify new and current donor opportunities - individuals, foundations, and corporations. Displays a practical knowledge of the policies and procedures of Free Wheelchair Mission. Exhibits professionalism with donors, staff, visitors, and stakeholders via phone and written correspondence, and other interactions. Responsibilities: • Work in collaboration with Development Administrative Team to provide administrative support to the Development Team, including scheduling and organizing external and internal meetings, task and project management support, preparing donor mailings upon request and for campaign/event specific needs, provide support for email correspondence and calendar management. • Manage prospect research process, including utilizing iWave wealth knowledge tools, LinkedIn, and other reports and systems as needed. • Liaise with Development, Marketing and Operations teams to identify and implement research requests; make detailed observations, analyze data, interpret results, and disseminate information accordingly. • Maintains prospect records and files, including continuous maintenance of information in donor database (Salesforce) in order to support donor pipeline for revenue growth. • Manage department correspondence including incoming and outgoing email, mail, and phone calls, answering inquiries on own initiative and determining within established guidelines if executive action is required. Handle donor acknowledgments including appropriate calls, greeting cards and other correspondence. • Provide office management support, serving as back-up to Operations Team to answer phones, process mail and offer administrative support as needed. • Provide backup administrative support for councils/committees and other external meetings and Free Wheelchair Mission events including scheduling, agendas, meeting preparation documents, and notes. • Coordinate fulfillment projects including but not limited to Shopify product orders, tribute card orders and Move for Mobility registration packets. • Other duties and tasks assigned by direct supervisor. • Occasional evenings and weekends required. • Share the message of Free Wheelchair Mission and our vision. Minimum Experience and Required Skills: • Bachelor's degree required. • A minimum of at least 2 years administrative experience, prior experience with donor/customer research or engagement is ideal. • Detail oriented with excellent organizational and administrative skills, ability to plan ahead, exercise forward thinking and problem-solving skills, while managing multiple tasks with confidence and good follow through. • Strong analytical skills; ability to gather and analyze information skillfully, and ability to write clear, concise, organized and comprehensive research briefing papers. • Strong interpersonal and customer service skills, including email, telephone, and written communication skills. Ability to uphold a strict level of discretion, confidentiality, and professionalism. • Professional with strong work ethic; team player and collaborator. Ability to interact diplomatically with a diverse group of team members and external stakeholders. • Excellent computer skills; proficient in Microsoft Office Suite, particularly Excel. Strong working knowledge of donor base management (Salesforce) a plus. Physical Demands: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. Compensation: Depending upon qualifications and experience, $20 to $26 per hour. How to Apply: Please send a cover letter and resume addressing your experience in regard to the responsibilities and qualifications listed above to ****************************** with Development Administrative Assistant, Research in the subject line. No phone calls please. Free Wheelchair Mission is an EQUAL OPPORTUNITY EMPLOYER. This position is employed “at will” by Free Wheelchair Mission.
    $20-26 hourly 23d ago
  • Administrative Assistant

    Vaco 3.2company rating

    Administrative Specialist Job 25 miles from Hacienda Heights

    We are seeking a proactive and detail-oriented Administrative Assistant to provide essential support for daily operations. This role involves managing administrative tasks, maintaining records, coordinating payments, and assisting with various office functions. The ideal candidate is highly organized, adaptable, and able to multitask in a fast-paced environment. Key Responsibilities: Provide administrative support, including data entry, scheduling, and document management. Track and process payments for invoices, fees, and other expenses. Maintain and update records, reports, and databases. Coordinate service requests and communicate with vendors as needed. Assist with general office tasks such as filing, correspondence, and supply management. Support team members by preparing reports, schedules, and other materials. Handle incoming inquiries and provide assistance as needed. Ensure compliance with company policies and procedures. Qualifications: Proficiency in Microsoft Office Suite and general administrative software. Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to multitask and work efficiently in a team environment. Professional and customer service-oriented attitude. Working Conditions: Office environment with occasional deadlines requiring quick turnaround. May require occasional overtime or weekend work. Physical Requirements: Regularly required to sit, use hands, and communicate clearly. Occasionally required to stand, walk, bend, or lift objects up to 25 pounds.
    $32k-45k yearly est. 8d ago
  • Administrative Assistant

    Confidential-Job Hiring

    Administrative Specialist Job 26 miles from Hacienda Heights

    Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.
    $65k-70k yearly 18d ago
  • Administrative Assistant

    Icon Consultants, LP 4.1company rating

    Administrative Specialist Job 11 miles from Hacienda Heights

    Primarily responsible for coordinating multiple services within the Lab Outreach Program. This position requires strong working relationships with clients, staff, patients, physicians and vendors to support continued outreach program growth. Acts as a liaison and client services for Outreach (non-### patients) and the 30+ ### Community Clinics for specimen collection, logistics, supplies, pricing, report status, and efficiently & accurately process according to department procedures. Ensures confidentiality of specimens and paperwork received. Maintains and/or enhances customer relations with all internal laboratories and Outreach Clients by following up on sample requests for needed information and documents appropriately in database; on-site visits and quarterly in-services and promoting test offerings. Handles laboratory orders and is accountable for all billing information for testing. Process material requests from outside facilities in order to perform secondary diagnosis confirmation. Responsible for reviewing and maintaining all Outreach work queues on a daily basis. Initiates billing and generates Lab Outreach client invoices and follows up on payments. Partner with Patient Financial Services (PFS) and Medical Foundation Authorizations department to resolve billing issues and verify authorization approvals needed for testing. Minimum Qualifications: 2+ years experience in administrative services, preferably within a healthcare setting. Patient billing and third party/government program billing experience preferred. Location: Duarte Campus Schedule: 8am-5pm FTE Conversion/Extension possibility? Temp only; potential extension or conversion TBD upon performance
    $33k-46k yearly est. 14d ago
  • Administrative Assistant

    Express Capital

    Administrative Specialist Job 12 miles from Hacienda Heights

    Important: This is an on-site position in Anaheim CA, please only apply if you're open to relocate or in this region. Thank you for your understanding. Exciting news! Express Capital is on the search for our next Loan Processor to join our incredible team. We are looking for a highly detail-oriented individual to handle key responsibilities including processing loan funding requests, analyzing transactions, managing files, scanning and document organization, answering and transferring incoming calls with a focus on exceptional customer service. This is a dynamic role that requires a strong focus on accuracy , organization, and communication. If you're excited to join a fast-pace environment with opportunities for growth, we'd love to hear from you. Responsibilities: Funding Processor Interacting with account executives Pulling reports requested by a credit officer, sales manager or account executive Verify all information is correct in Salesforce and prepare funding documents Check in Documents and validate accuracy Analyze transactions for fraud prevention Process document requests in a timely manner Navigate manage and update SalesForce.com CRM Office Administrative Filing/Scanning Answering and transferring incoming calls Providing customers with the highest level of customer service Managing supplies (paper, notepads, pens, computer ink) Maintain document files and database Submit deals in lender portals Update decision transmittals form lender decisions Contact incomplete applicants and request additional information Fantastic benefits (Medical, Dental, and Vision), employer match matching 401(k), and paid time off.
    $36k-50k yearly est. 14d ago
  • Audit Administrative Assistant

    Vasquez + Company LLP

    Administrative Specialist Job 19 miles from Hacienda Heights

    ABOUT THE FIRM Vasquez + Company LLP is a full-service accounting and business advisory firm established in 1969, with more than 50 years of experience in audits of various organizations and ranked among the top 1% of accounting firms by the AICPA. Vasquez serves a wide variety of clients in California through offices located in Los Angeles, Fresno, Sacramento, and San Diego counties, with additional resources from Vasquez BPO in Manila, Philippines and RSM US Alliance. ABOUT THE JOB Job Description: We are looking for a self-starter, computer-savvy, detail-oriented, and organized individual to join our team in Glendale, CA, as an Audit Administrative Assistant. This person is responsible for providing support to the Audit/Administration Department. In this role, you will assist the audit team with their administrative requirements. Your day-to-day activities will revolve around data entry, processing reports, letters, and presentations, routing, and monitoring audit administrative deliverables, and responding to emails, among others. You will also assist with special projects that will be assigned from time to time. This position is primarily on-site, with the potential for remote work Type: Full-Time Working Hours: 8 hours/day Qualifications: Bachelor's or Associate's degree (A. A.); or six months to one-year related experience and/or training; or equivalent combination of education and experience. Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint, and basic knowledge of handling and editing PDFs. Very detail-oriented and with excellent time-management, organizational, analytical, and communication skills. Flexible, diligent, and results-oriented. Team player with a high level of discretion, confidentiality, and work ethics Responsibilities: Manage the day-to-day office requirements of the Audit Department. Assist in the preparation of audit engagement letters, audit reports, and audit presentation materials. This function involves typing; proofreading; editing letters and reports; routing letters and reports through email; and reproduction and mailing. Assist with the monitoring of audit administrative deliverables and tracking KPIs. Assist in special projects that fall within the scope of capabilities as needed.
    $36k-51k yearly est. 23d ago
  • Part Time Admin Assistant

    Fimac

    Administrative Specialist Job 30 miles from Hacienda Heights

    📢 ON SITE Part-Time Administrative Assistant Wanted - 20-30 Hours/Week We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! We're looking for a Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. ✨ What We're Looking For: Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel - This is a must! Experience in social media marketing and QuickBooks is a plus. Proven experience in an administrative support role. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. A proactive and positive attitude with the ability to work independently. Bachelors degree preferred Two years or more previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Highly organized with excellent time management skills and the ability to prioritize projects 💼 Key Responsibilities: Manage and track tasks and projects in Asana. Maintain and organize documents in SharePoint. Schedule, coordinate, and manage communications via Outlook. Create and manage spreadsheets, reports, and data analysis in Excel. Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable). Support social media marketing efforts, including scheduling posts and tracking engagement. Provide general administrative support to the team as needed. Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings for CEO and take accurate minutes of meetings Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures 🌟 Why You'll Love Working with Us: Flexible hours to fit your schedule (20 hours/week). Work remotely or hybrid, depending on your location and preferences. Be part of a dynamic and collaborative team environment. Competitive hourly compensation. 📍 Location: Laguna Hills, CA Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities 📧 How to Apply: Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to ***********. Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟
    $35k-50k yearly est. 12d ago
  • Administrative Assistant

    Ildico Inc.

    Administrative Specialist Job 26 miles from Hacienda Heights

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provides administrative and operational support directly to the Sales Director Handle all administrative duties for the Sales Director, as well as for the Sales Teams as needed Perform duties related to tracking inventory, sales figures and other key sales data Sales Reporting, including AP/AR reporting in Excel Other duties as assigned Qualifications 1+ year support experience for a professional sales organization Advanced working knowledge of MS Office, particularly Excel Clear verbal and written communication Superior customer service skills Strong organizational skills
    $36k-51k yearly est. 23d ago

Learn More About Administrative Specialist Jobs

How much does an Administrative Specialist earn in Hacienda Heights, CA?

The average administrative specialist in Hacienda Heights, CA earns between $30,000 and $86,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.

Average Administrative Specialist Salary In Hacienda Heights, CA

$51,000

What are the biggest employers of Administrative Specialists in Hacienda Heights, CA?

The biggest employers of Administrative Specialists in Hacienda Heights, CA are:
  1. California Department of Technology
  2. Niagara Bottling
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