Administrative specialist jobs in Houston, TX - 739 jobs

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Key Responsibilities: 1. Administrative Support: Manage billing and personal finances for a family business Oversee payment schedules for household staff Coordinate meetings, appointments, travel arrangements, and conference calls Liaise with internal and external stakeholders, including clients, vendors, and board members Maintain an organized filing system of paper and electronic documents 2. Meeting Coordination: Schedule and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items Ensure executives are well-prepared for meetings, including providing necessary materials and briefing notes 3. Travel Management: Arrange complex and detailed travel plans, itineraries, and agendas Compile documents for travel-related meetings. 4. Communication: Screen and direct incoming calls and emails; prioritize and respond appropriately Draft and edit correspondence, reports, and presentations Act as a point of contact between executives and internal/external clients 5. Personal Finances: Monitor daily activity of AMEX for CEO and staff Ensure payments are made, credit card limits are managed, and receipts are collected Put together a monthly reconciliation report for company and personal expenses 6. Office Management: Work with Office Manager to ensure office supplies and manage vendor relationships Ensure the CEO's office environment is organized and functional Skills and Qualifications: Bachelor's degree in Business Administration, Communications, or related field preferred Additional qualifications as an Accounting Assistant or Administrative Assistant are a plus Minimum of 5 years experience in an executive assistant role or similar capacity Experience in managing multiple priorities, administrative coordination, and logistics Exceptional organizational and time management skills Strong verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks effectively High degree of discretion and confidentiality Professional demeanor and strong interpersonal skills Ability to work independently with minimal supervision

Ila Sodhani is seeking a highly organized, detail-oriented, and dynamic Executive Assistant & Operations Coordinator to join her growing team. This is a unique opportunity to work closely with a passionate founder and designer in a fast-paced, creative environment where no two days are the same. The ideal candidate is mindful, proactive, and thrives in a role that blends structure with flexibility. A strong work ethic, a sharp eye for detail, and the ability to pivot quickly are essential, as creativity touches every part of the business-from client communication to production logistics to brand storytelling. This is more than a support role-it's a partnership in helping build a thoughtful, high-touch luxury experience for clients while supporting the vision behind the brand. Key Responsibilities Production Oversight: Manage and coordinate all aspects of jewelry production to ensure timely delivery and quality standards Client Experience: Support and maintain best-in-class customer service with new and existing clients through in-person meetings, virtual consultations, and email correspondence Operations Management: Handle product shipping, receiving, and inventory coordination Digital Presence: Manage social media across Instagram, Facebook, Pinterest, and TikTok, including content creation, copy writing, posting schedules, growth strategies, and photography editing oversight Website Management: Maintain and update the brand website, including product listings, photography, copy, and pricing Process Development: Collaborate with the Founder to create and implement systems that enhance operational efficiency

Allegiance Crane & Equipment is a leader in the crane industry and currently seeking a Fleet Administration Specialist to join our corporate team in the Clear Lake area. This position will assist in administering and coordinating motor vehicle fleet operations and prepare and maintain accurate records of vehicles, insurance, and required regulatory filings and reporting and will report to the Director of Asset Management. Applications accepted from local candidates only. Responsibilities Maintain a database of all maintenance capex expenditures Create and communicate all capex PO's, process receivers, and work with AP on any necessary adjustments Maintain the database for all equipment and vehicles for insurance purposes Obtain and track all titles, Bill of Sales, and MSO's for incoming equipment Ensure all certifications and documentation is received for all new equipment. Maintain an electronic file for these documents Assign new asset numbers for new equipment Purchase Orders for new assets Assist with the monthly reporting to the branches Maintain Rate of Return file - including all new assets and budgeting information Work with Fleet Maintenance to ensure DOT and licensing requirements are met for fleet Utilize Enterprise for maintenance issues Maintain database in Tenna Add new assets to Nex Gen, ensure the proper location is being utilized, and assist with other conversion needs when necessary Skills, Knowledge, and Abilities Strong attention to detail and a commitment to accuracy. Strong interpersonal skills required to collaborate effectively across various branches and departments. Experience in roles demanding accuracy in data entry. Experience with purchase orders Familiarity with DOT and licensing requirements helpful Capability to quickly learn new software applications and facilitate smooth transitions during software conversions or upgrades. Proficiency in accounting principles Must have the ability to multitask Physical Requirements Must be able to sit at a computer, read computer screen, and input information for long periods of time. Sharing office space is a possibility. Some light travel could be required. Must be able to move about office as needed. Must be able to lift up to 5 pounds. Benefits: 401(k) 401(k) matching Dental insurance Disability insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Allegiance Crane & Equipment is an EEO Employer. Powered by JazzHR

Criss Cross Commercial Group is seeking a highly organized, detail-oriented temporary professional to assist with organizing and standardizing both electronic and physical files related to our commercial real estate operations. This temporary role is ideal for someone who is exceptionally methodical, comfortable working independently, and familiar with commercial real estate documentation and workflows. The assignment will focus on bringing structure, consistency, and clarity to existing records, supporting ongoing legal, accounting, development, and property management activities. A candidate successful in the role is likely to be offered a permanent employment position with similar and additional duties. Key Responsibilities Organize, sort, and label electronic and physical files related to commercial real estate projects and operations Review and categorize documents such as leases, amendments, contracts, closing files, loan documents, development records, invoices, and correspondence Create and implement logical folder structures and naming conventions Identify missing, duplicate, or misfiled documents and flag issues for follow-up Coordinate with internal team members to confirm document context and priorities Maintain confidentiality and handle sensitive business and legal materials with discretion Required Qualifications Demonstrated experience organizing files and records in a commercial real estate, legal, accounting, or professional services environment Familiarity with common commercial real estate documents (e.g., leases, purchase agreements, loan documents, development or construction records) Exceptional organizational skills and attention to detail Ability to work efficiently, independently, and with minimal supervision Comfortable working in an in-office setting and handling physical files Preferred Qualifications Prior experience in a real estate firm, law firm, accounting firm, or corporate real estate department Experience creating or improving document management systems Proficiency with Microsoft Office and shared drive environments Additional Details Temporary, project-based role Hybrid position requiring some in-office presence. Competitive hourly compensation based on experience Application Please submit a brief resume outlining relevant experience with file organization and commercial real estate documentation.

We are seeking an experienced Senior Secretary to provide high-level administrative and clerical support to site leadership and department managers in a fast-paced petrochemical environment. This short-term contract role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while supporting critical business operations. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and distribute correspondence, reports, presentations, and spreadsheets. Serve as the primary point of contact for internal and external communications. Coordinate meetings, compile agendas, take minutes, and track action items. Maintain electronic and physical filing systems in compliance with company and regulatory standards. Support expense reporting, purchase requisitions, and invoice tracking. Assist with document control related to safety, operations, and compliance. Handle confidential and sensitive information with professionalism and discretion. Qualifications: Bachelor's degree in Business Administration, Office Management, or related field. 10+ years of experience in an administrative or senior secretary role. Prior experience supporting leadership in industrial, petrochemical, energy, or engineering environments preferred. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Ability to work independently, manage competing priorities, and meet deadlines. High level of professionalism and attention to detail. Contract Details: Short-term assignment (duration dependent on project needs). Onsite work required in an operating facility or corporate office setting.

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Houston TX Duration: 6months Pay rate: $21-$22/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

The Administrative Assistant serves as the first point of contact for the organization, providing a welcoming and professional experience for visitors, callers, and clients. This role is responsible for managing the main phone line, handling incoming and outgoing mail, supporting marketing documentation efforts within the Agency Management System (AMS), and assisting with other administrative tasks as delegated by the COO. Key Responsibilities Front Desk & Communication Answer, screen, and direct incoming calls on the main phone line in a courteous and professional manner Greet visitors, clients, and vendors; notify appropriate staff of arrivals Maintain a clean, organized, and professional reception area Mail & Office Coordination Receive, sort, and distribute incoming mail and packages Prepare and process outgoing mail and shipments Coordinate with delivery services and vendors as needed Administrative & Marketing Support Document and track marketing efforts and activities within the AMS as directed by the COO Maintain accurate records and ensure timely data entry Assist with basic administrative support tasks, including filing, scanning, copying, and document preparation General Support Provide administrative assistance to leadership and staff as assigned Support special projects and other delegated tasks as business needs require Maintain confidentiality of sensitive information at all times Qualifications & Skills Required High school diploma or equivalent Strong verbal and written communication skills Professional demeanor with excellent customer service skills Proficiency with basic office technology (phones, email, Microsoft Office or similar tools) Attention to detail and ability to manage multiple tasks Preferred Prior receptionist or administrative experience Familiarity with Agency Management Systems (AMS) or willingness to learn Experience supporting marketing or documentation activities Competencies Strong organizational and time-management skills Ability to work independently and as part of a team Adaptability and willingness to take on new responsibilities Reliable, punctual, and dependable Work Environment Office-based role with frequent interaction with employees, clients, and visitors May involve sitting, standing, and light lifting related to mail and office materials

Delta Solutions Full-Time | On-site Pay: $35,000-37,000 yearly About Us Delta Solutions, LLC is a growing industrial fabrication and distribution company serving customers across the refinery, petrochemical, and data center markets. Our operations include product resale, fabrication, repair services, and distribution - with a hands-on team that values efficiency, organization, and accountability. We're looking for a proactive Administrative Assistant to support day-to-day operations, management, and project teams. This position offers a variety of administrative and coordination duties - from document management and communication to scheduling, research, and personal assistant tasks. If you're highly organized, tech-savvy, and enjoy keeping things running smoothly behind the scenes, this is a great opportunity to grow with an established but expanding company. Key Responsibilities Provide administrative support to management and project teams. Prepare, edit, and format documents, reports, and correspondence using Word, Excel, and Publisher. Manage calendars, schedule meetings, and assist with internal and external communications. Redact and organize PDF documents and assist with maintaining company records and files. Conduct online research, gather data, and complete forms or applications as needed. Draft and send professional emails on behalf of management. Perform light filing, scanning, and document organization tasks. Assist with CRM data entry, updates, and coordination with the sales team. Support general office operations - ensuring efficiency and attention to detail across tasks. Skills & Experience Proficient with Microsoft Office Suite (Excel, Word, Publisher, Outlook) or equivalent tools. Able to redact and manage PDF documents accurately. Comfortable learning new systems quickly (CRM, QuickBooks, Airtable, etc.). Strong written and verbal communication skills. Detail-oriented with excellent organizational and time management abilities. Able to handle multiple tasks, priorities, and deadlines effectively. Experience supporting executives or managers is a plus. Professional, dependable, and eager to contribute to a growing company. Why Join Us Be part of a company serving multiple industrial sectors - fabrication, distribution, and field projects. A collaborative, hands-on culture that values initiative and reliability. Opportunities to expand your role as the company grows. Work closely with leadership and make a daily impact. Compensation & Benefits Competitive hourly wage Advancement opportunities within a growing organization A supportive and inclusive work environment How to Apply Apply on here by sending your résumé and a brief introduction highlighting your administrative experience and software proficiency. Application Deadline: ASAP Delta Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Type: Full-time Work Location: In person

Classification: Admin/Prof Exemption Status/Test: Exempt/Computer Professional Job Grade: 5 Department: Data Center and Network Solutions Reports To: Director Job Goal: Provide primary support for LAN/WAN network services and coordinate departmental/facility-wide IT operations and projects. Provide mentoring and coaching for junior members of the DCNS team. Evaluate current infrastructure services and provide recommendations for improvements. Qualifications: Education Bachelor's degree in Information Technology or 10 years of experience that is directly related to the major job responsibilities Certification/Licensure CCNA or equivalent Experience Five years of experience in supporting and troubleshooting a multivendor switched network infrastructure Recent hands-on advanced experience supporting firewalls & routers (Cisco/Palo Alto) including VPN, IPSec tunnels, ACLs, BGP, OSPF, LAN/WAN, MPLS Two years of experience in supporting Palo Alto firewalls Three years of recent experience in Cisco IOS deployments Three years of experience in directly procuring, configuring, and deploying of network devices Three years of recent experience troubleshooting LAN/WAN connectivity issues using sniffers and network monitoring tools such as Solarwinds or similar tool Three years of experience in troubleshooting Layer 3-7 protocols related to network connectivity One year of recent experience installing and supporting point to point virtual private networks and secure FTP technologies Two years of experience in supporting wireless technologies Three years of experience in managing internal and external DNS zones Two years of experience in managing and supporting infrastructure security Major Responsibilities: Professional demeanor to be able to interface with internal and external clients in furthering Region 4 ESC technology services. Utilize excellent customer service skills toward the support of internal and external clients. Provide expertise and oversight of building wireless infrastructure including, but not limited to, firmware upgrades and security audits. Provide primary support and guidance for enterprise systems including, but not limited to, DNS, Content Filtering, Palo Alto Firewall, and Cisco Switches. Provide expertise and oversight of the building's firewall and DMZ infrastructure, including, but not limited to, VPN access, client configurations, ACLs, and Cisco iOS configuration version control. Maximize network performance by monitoring performance; troubleshooting network problems and outages; scheduling upgrades; collaborating with other departments on network impacts to the environment Provide expertise and oversight of activities surrounding the operational efficiency of network hardware and software using ITIL and PMP guidelines and industry-best practices. Work in a team environment to accomplish departmental and business-related goals. Continue to achieve certifications within job responsibility areas to maintain proficiency in job-related Document systems in accordance with Region 4 ESC ISO standards and post for DCNS and Region 4 ESC personnel to use as standard operating procedure Identify, analyze, research, and recommend changes to infrastructure, procedures, and processes to enhance productivity, efficiencies, and Initiate, lead, and complete enterprise-wide projects in a timely and cost-efficient Work collaboratively with other external resources to further Region 4 ESC and DCNS projects and Provide secondary support and guidance for enterprise systems including, but not limited to, Exchange, Email Security, ADFS, M365 Administration, Active Directory, Virtualization, Backups, Patching, Physical Servers, and Storage. Provide support and strategic improvements to Region 4's disaster recovery program to include data replication technologies. Provide assistance and technical guidance to the advancement of Region 4's computing environment. Provide support and guidance to the advancement of AWS and Azure network environments, external systems hosted by Region 4, and to the systems residing in our districts. Serve as the lead technical position in the development of Region 4 ESC-related internal and external infrastructure. Coordinate timelines, financials, and project milestones with the DCNS Director and other Region 4 ESC. Mentor and coach junior personnel on technical best practices. Supervision/ Personnel Management: None Physical Demands/Environmental Factors/Mental Demands: Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 20 pounds); required on-call rotational status for weekend, evening and holiday coverage.; occasional statewide travel; work with frequent interruptions; maintain emotional control under pressure.

The Executive Assistant - Project Coordinator provides administrative support to an Executive team member and project support as needed, using knowledge of the organization, policies, and a high level of technical skill. This position operates with considerable independent judgment and initiative, and collaboration throughout the department and across the executive team. This position requires exceptional planning, calendar and email management, organizational skills, strict confidentiality, and a strong presence in all communication types. The Executive Assistant - Project Coordinator is proactive, resilient and adapts to changing business priorities. Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one's circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what's right and acting. Transparency: Doing things openly and honestly). ESSENTIAL JOB FUNCTIONS: Reliable, consistent, on-site attendance is a requirement. This position requires dependable attendance to meet the needs of the business, including attending and participating in meetings and presentations. Coordinates and accurately maintains the Executive's calendar and email to optimize time and information sharing. Proactively makes alternative arrangements for conflicts of scheduling. Coordinates all aspects of travel, meetings, and other events, including managing expenses by collecting receipts, coding expense reports, and submitting a reimbursement request. Provides Accounting with a complete and balanced copy of all statements and receipts with proper approvals. Responsible for handling all discrepancies, returns, and/or credits through the credit card website and/or NetSuite. Knowledgeable of department and organizational systems (i.e., NetSuite, Paylocity). Monitors deadlines, follows up on delegated tasks, and provides appropriate reminders. Operates with a high level of integrity and the ability to maintain strict confidentiality. Provides data analysis and reporting as requested, such as canned reports and scorecards. Supports local employee engagement activities such as team recognition, events, etc. Submits IT requests and ensures distribution lists are accurate. Coordinates a variety of tasks, events, or special projects in support of the Executive's function and department. Provides meeting agendas, captures notes, meeting minutes, and action items as appropriate; distributes, archives, and schedules follow-up meetings as action items dictate. Assists with the preparation of presentations and materials for internal and external meetings. Drafts, proofreads, and edits mailings, correspondence, memorandums, pre-approved contract templates, and other documents as needed. Supports meetings with the Board of Directors and Committees, when needed. Coordinates and takes required steps to ensure the Executive's meetings have the required set up and preparation of agenda, invitation lists, and materials, and coordinates AV to connect remote staff and/or meeting attendees. Actively supports projects and initiatives to ensure the most efficient use of departmental resources and time. Establishes credibility throughout the organization with management and employees through responsiveness and quality of work product. Leverages knowledge and experience to identify opportunities with existing technology to further support, simplify, and automate processes and enhance the experience with an eye for innovation and continuous improvement. Develops techniques for compiling, preparing, and organizing departmental information. 20. Demonstrates behavior that is professional, ethical, responsible, composed, and in alignment with HFB policies, procedures, and expectations. SUPERVISORY RESPONSIBILITIES: This position has no direct supervisory responsibilities but may indirectly provide guidance and/or oversight to vendors and/or contractors related to special events. Carries out responsibilities following the organization's policies and applicable laws. Responsibilities include planning, assigning, and directing work, and resolving problems. Responsibilities also include sponsoring, directing, coordinating, and supporting projects and participating in and/or supporting project teams sponsored by other management team members. Requirements QUALIFICATIONS: Education/Experience: Bachelor's degree from an accredited four-year college or university in Business Management, Communications, or a closely related field (strongly preferred) or a combination of education and relevant experience. Plus 3-5 years of direct senior-level administrative support experience or extensive exposure to C-Suite protocols and executive meeting etiquette, including capturing meeting minutes. Certificates, Licenses, and Registrations: Must have reliable transportation, a valid driver's license, and insurance. Special Knowledge/Skills/Abilities: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) Proficient in Microsoft Office Suite, including but not limited to Excel, Word, PowerPoint, Outlook, Google Sheets, and DocuSign. Must be proactive, have meticulous attention to detail and execution of all responsibilities, strong judgment, and decision making, and be forward thinking. Ability to work effectively with situations that require tact and diplomacy. Ability to work on multiple projects simultaneously on a variable schedule based on project demand. An active listener - giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Ability to meet and work with diverse populations and the general public. Must have excellent written and verbal communication skills with the ability to effectively interact and communicate with all levels within the company in English. Ability to learn new software systems. Strong customer service skills and willingness to assist others. Strong organizational skills, including the ability to multitask, prioritize, and thrive in a fast-paced environment. Demonstrated ability to work independently to complete projects and effectively collaborate with cross-functional teams and senior-level leadership. Strong analytical skills and problem-solving skills. High attention to integrity, ethics, and sensitivity, particularly regarding confidential information. COMPLIANCE: Carries out responsibilities in accordance with HFB policies. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) COMPETENCIES: Action-Oriented / Customer Focus / Drives for Results / Priority Setting / Managerial Courage / Interpersonal Savvy / Creativity / Standing Alone / Time Management / Decision Quality / Self-development / Patience PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of the job, the employee is required daily to analyze and interpret data, communicate, and remain in a standing or stationary position for a significant amount of the workday; and often access, input, and retrieve information from the computer and other office productivity devices. The employee must regularly move about the office and around the facility, use hands, wrists, and fingers to grip, type, and write. The employee must frequently lift 10 pounds. The employee will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse. The employee must occasionally travel to other sites for business. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. While the job is generally performed in an enclosed office environment, the employee is occasionally exposed to freezers, enclosed and/or tight spaces, wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, strong food-related smells, and outside weather conditions. The noise level in the office environment is typically quiet, but the employee will be occasionally exposed to loud noise levels (e.g., horns, fans). TRAVEL REQUIRED: Minimal local travel is required for this position (up to 20% of the time and on a domestic basis). Travel may occur during the evening and weekends to attend work-related activities or events. This role supports hours of operations at the Houston Food Bank facilities, as necessary, and may require flexibility (e.g., times of disaster, community events, company events). *Is legally able to work in the United States. Salary Description Starting pay: $55,000 - $68,750

←Back to all jobs at La Colombe d'Or Hotel and Tonight & Tomorrow Restaurant Executive Assistant/F&B Coordinator The Food and Beverage (F&B) Administrative Assistant & General Manager Support provides critical administrative support to the F&B department and serves as a dedicated assistant to the General Manager. This role ensures smooth and efficient operation of all dining and event services while managing high-level administrative tasks for the executive office. The ideal candidate is a highly organized, detail-oriented professional with strong communication skills, discretion, and a proactive approach to supporting both departmental needs and executive priorities within the hospitality industry. Key Responsibilities: Executive Assistant Duties (Supporting the General Manager): Calendar and Schedule Management: Expertly manage the General Manager's calendar, including scheduling internal and external meetings, appointments, and travel arrangements, proactively resolving conflicts. Correspondence and Communication: Handle confidential correspondence, draft emails, prepare reports and presentations, and act as a professional gatekeeper and liaison for the GM with staff, owners, vendors, and high-profile clients. Meeting Support: Coordinate executive and departmental meetings, prepare agendas, record and distribute meeting minutes, and ensure all follow-up actions are tracked and completed. Confidential Information Handling: Exercise discretion and maintain the highest level of confidentiality when handling sensitive information, including personnel records, financial data, and strategic planning details. Project Coordination: Assist the GM in tracking key strategic initiatives and projects across various departments, ensuring deadlines are met and providing administrative support for project deliverables. F&B Administrative Support: Administrative Tasks: Perform comprehensive secretarial duties, including answering phones, managing department correspondence, and maintaining organized filing systems. Financial and Inventory Support: Process F&B invoices, track expenses, assist with accounts payable/receivable, and support inventory management processes, ensuring accuracy in data entry and billing. Departmental Coordination: Act as a primary liaison between F&B management, kitchen staff, service teams, and other hotel/facility departments. Event and Menu Support: Assist the Events team with logistics, prepare banquet event orders (BEOs), and design/format menus and promotional materials. Essential Skills and Qualifications: Organizational & Time Management Skills: Exceptional ability to manage multiple tasks, prioritize workloads effectively, and meet tight deadlines in a fast-paced environment. Communication & Interpersonal Skills: Proficient in both verbal and written communication, with a professional, polished, and courteous demeanor for interacting with all levels of staff, vendors, clients, and executives. Computer Proficiency: Strong experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Familiarity with hospitality-specific software (e.g., POS systems, inventory management software) is highly desirable. Attention to Detail & Accuracy: Crucial for accuracy in all tasks, especially data entry, billing, report preparation, and executive-level communications. Discretion & Confidentiality: Proven ability to handle sensitive information with integrity and professionalism. Hospitality Knowledge: Familiarity with the operations, terminology, and culture of a food and beverage department, restaurant, or hotel setting. Problem-Solving: Proactive approach to identifying issues and finding effective solutions to ensure smooth daily operations and executive efficiency. Education and Experience: High school diploma or equivalent required; an Associate's or Bachelor's degree in Hospitality Management or Business Administration is a plus. Proven experience in an administrative support role is required; previous experience within the hospitality industry is highly preferred. Please visit our careers page to see more job opportunities.

This is a full-time, on-site role based in Pasadena, TX for an Executive/Personal Assistant. Responsibilities include providing administrative support for executives, managing their schedules, coordinating meetings, and performing a range of clerical and personal assistance tasks. The individual will handle communications, prioritize workflows, maintain organized records, and ensure seamless day-to-day operations for the executives they support. Job Duties Own and manage the schedules/calendars for the Chief Executive Officer/Founder, the Chief Strategy Officer and the Chief Operating Office Filter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time Proactively handle lunch orders, planning ahead and knowing what each executive needs before they ask Communicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change Book and coordinate travel, domestic and international Handle any personal tasks requested by each executive Willingly take on any additional duties as requested, while seeking additional ways to make each executive's life run smoother Accountabilities/Results/Success for this role Ensures that the CEO, COO and CSO are making the biggest impacts possible in their roles by ensuring their time and resources are allocated to working on the most important and urgent strategic priorities for the organization. Required Qualifications/Skills/Competencies Experience in Personal Assistance and Executive Administrative Assistance, supporting 2 or more executives simultaneously Exceptional in personal demeanor and appearance Strong Communication skills for liaising with internal and external stakeholders Proficiency in calendar management and scheduling tasks Proficiency in clerical skills, including organization, filing, and correspondence Excellent time management and problem-solving abilities High level of discretion and professional demeanor Proficiency/advanced in standard office software and tools Benefits The Complete You Health, vision, and dental insurance, life insurance, 401(k) matching, paid time off (PTO), nine paid holidays, 8 hours of volunteer paid time off (VPTO), and maternity and parental leave. Campus Perks Onsite gym with full amenities, walking workstations, free parking, mini mart/snack machines, gourmet coffee machines, multiple indoor and outdoor collaboration areas, huddle rooms, deep workspaces, and lactation facilities. Company Celebrations Quarterly town hall and fellowships, length of service awards where employees receive additional paid time off and bonuses to cover travel expenses for anniversary milestone trips (5, 10, and 15 years). Empowering You for Success Opportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support, access to company technology stack of Microsoft Office 365 Suite and MS Teams, comprehensive onboarding, on-demand training, regular lunch and learns, supervisor and accountability training, leadership development programs, continuous learning opportunities, and more. About Pinnacle Headquartered in Pasadena, Texas, Pinnacle is focused on helping industrial facilities improve reliability performance, resulting in increased production, optimized spend, and improved process safety and environmental impact. Pinnacle bridges the gap between data and reliability decisions by combining reliability engineering expertise with data science and technology. Pinnacle is privately held and has been consistently recognized for its growth by Inc. Magazine, the Houston Business Journal, and more. Working Environment Conditions may include working inside and/or outside. May work around office machinery with moving parts and moving objects. Working near radiant and electrical energy. Working closely with others or working alone. Working extended or irregular hours and travelling by all possible modes of transportation. Physical Job Requirements Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, lift and carry under 30 lbs., and perceive depth. Tools and PPE Requirements Equipment (machines, tools, devices) used in performing the essential job function include but not limited to computers and related equipment, calculators, copiers, fax machines, and telephone. Limitations and Disclaimer This describes the general job duties, accountabilities and physical requirements associates with the position; it is not an exhaustive list of all the duties, accountabilities, or skills required for the position. The general job duties, accountabilities and physical requirements associated with the position are subject to modification to reasonably accommodate individuals with disabilities. Some physical requirements may exclude individuals who pose a threat or risk to the health or safety to themselves or others. This job description neither states nor implies that the listed general job duties, accountabilities, and physical requirements associated with the position are the only tasks expected of an employee. An employee is also required to follow any other job-related instructions and perform any other job-related tasks requested by their supervisor and not in violation of any applicable laws, regulations, or rules. Requirements are representative of minimum levels of knowledge, skills, and abilities. To perform this job successfully, an employee must possess the abilities and aptitude to perform each duty, accountability, and physical requirement proficiently. Visa Sponsorship: Employment eligibility to work with Pinnacle in the U.S. is required. This employer will not sponsor any applicants for the following work visa in this job category: H-1B - Cap Subject (Change of Status or Consular Notification). Note that an H-1B Change of Employer is generally not considered to be Cap Subject. Pinnacle participates in E-Verify, a federal government system used to verify employment authorization and social security number of each new employee. Pinnacle is an equal employment opportunity employer and does not discriminate based on race, color, national origin, religion, gender identity, sexual orientation, sex, age, disability, veteran or military status, genetic information, or any other characteristic protected by applicable law.

We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we'd like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis. Responsibilities Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents Answer queries from employees and clients Update office policies as needed Maintain a company calendar and schedule appointments Book meeting rooms as required Distribute and store correspondence (e.g. letters, emails and packages) Prepare reports and presentations with statistical data, as assigned Arrange travel and accommodations Schedule in-house and external events Requirements Proven work experience as an Administrative Officer, Administrator or similar role Solid knowledge of office procedures Experience with office management software like MS Office (MS Excel and MS Word, specifically) Strong organization skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail High school diploma; additional qualifications in Office Administration are a plus

Classification: Admin/Prof Exemption Status/Test: Exempt/Computer Professional Job Grade: 5 Department: Data Center and Network Solutions Reports To: Director Job Goal: Provide primary support for LAN/WAN network services and coordinate departmental/facility-wide IT operations and projects. Provide mentoring and coaching for junior members of the DCNS team. Evaluate current infrastructure services and provide recommendations for improvements. Qualifications: Education * Bachelor's degree in Information Technology or 10 years of experience that is directly related to the major job responsibilities Certification/Licensure * CCNA or equivalent Experience * Five years of experience in supporting and troubleshooting a multivendor switched network infrastructure * Recent hands-on advanced experience supporting firewalls & routers (Cisco/Palo Alto) including VPN, IPSec tunnels, ACLs, BGP, OSPF, LAN/WAN, MPLS * Two years of experience in supporting Palo Alto firewalls * Three years of recent experience in Cisco IOS deployments * Three years of experience in directly procuring, configuring, and deploying of network devices * Three years of recent experience troubleshooting LAN/WAN connectivity issues using sniffers and network monitoring tools such as Solarwinds or similar tool * Three years of experience in troubleshooting Layer 3-7 protocols related to network connectivity * One year of recent experience installing and supporting point to point virtual private networks and secure FTP technologies * Two years of experience in supporting wireless technologies * Three years of experience in managing internal and external DNS zones * Two years of experience in managing and supporting infrastructure security Major Responsibilities: * Professional demeanor to be able to interface with internal and external clients in furthering Region 4 ESC technology services. * Utilize excellent customer service skills toward the support of internal and external clients. * Provide expertise and oversight of building wireless infrastructure including, but not limited to, firmware upgrades and security audits. * Provide primary support and guidance for enterprise systems including, but not limited to, DNS, Content Filtering, Palo Alto Firewall, and Cisco Switches. * Provide expertise and oversight of the building's firewall and DMZ infrastructure, including, but not limited to, VPN access, client configurations, ACLs, and Cisco iOS configuration version control. * Maximize network performance by monitoring performance; troubleshooting network problems and outages; scheduling upgrades; collaborating with other departments on network impacts to the environment * Provide expertise and oversight of activities surrounding the operational efficiency of network hardware and software using ITIL and PMP guidelines and industry-best practices. * Work in a team environment to accomplish departmental and business-related goals. * Continue to achieve certifications within job responsibility areas to maintain proficiency in job-related * Document systems in accordance with Region 4 ESC ISO standards and post for DCNS and Region 4 ESC personnel to use as standard operating procedure * Identify, analyze, research, and recommend changes to infrastructure, procedures, and processes to enhance productivity, efficiencies, and * Initiate, lead, and complete enterprise-wide projects in a timely and cost-efficient * Work collaboratively with other external resources to further Region 4 ESC and DCNS projects and * Provide secondary support and guidance for enterprise systems including, but not limited to, Exchange, Email Security, ADFS, M365 Administration, Active Directory, Virtualization, Backups, Patching, Physical Servers, and Storage. * Provide support and strategic improvements to Region 4's disaster recovery program to include data replication technologies. * Provide assistance and technical guidance to the advancement of Region 4's computing environment. * Provide support and guidance to the advancement of AWS and Azure network environments, external systems hosted by Region 4, and to the systems residing in our districts. * Serve as the lead technical position in the development of Region 4 ESC-related internal and external infrastructure. * Coordinate timelines, financials, and project milestones with the DCNS Director and other Region 4 ESC. * Mentor and coach junior personnel on technical best practices. Supervision/ Personnel Management: None Physical Demands/Environmental Factors/Mental Demands: Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 20 pounds); required on-call rotational status for weekend, evening and holiday coverage.; occasional statewide travel; work with frequent interruptions; maintain emotional control under pressure.

We're seeking a highly capable, adaptable Executive / Personal Assistant to support a fast-moving, high-performing executive in both professional and personal capacities. This is a relationship-driven role for someone who thrives on variety, takes pride in being the person who keeps everything running smoothly, and brings calm, competence, and follow-through to a dynamic environment. This is not a traditional desk job. The right candidate may come from hospitality, events, travel, service, or other fast-paced, people-forward roles. We will train you on our specific systems, preferences, and workflows - what matters most is your judgment, organization, discretion, and “get it done” mindset. You'll serve as a trusted right hand, balancing executive support, project coordination, and personal logistics with professionalism, warmth, and adaptability. This role is a direct-hire opportunity supporting a principal executive whose businesses are exclusively supported by O'Mally Management Group. Due to the personal and security-sensitive nature of the position, details regarding the executive will be shared with qualified candidates at the appropriate stage of the hiring process. Our Environment & Values This role supports a values-driven, family-centered household and executive environment that prioritizes integrity, discretion, respect, and personal accountability. We're seeking someone who is grounded, emotionally mature, and comfortable working closely with a family, including a young child, in a high-trust setting. The right candidate appreciates structure, clear communication, and thoughtful follow-through, and finds fulfillment in supporting both professional goals and day-to-day life with care and intention. Key Responsibilities Executive & Professional Support Manage daily schedules, calendars, deadlines, and longer-term planning priorities Coordinate travel logistics, itineraries, and occasional accompaniment on scheduled trips Support meetings, events, and executive priorities with proactive preparation and follow-up Assist with projects, timelines, budgets, and tracking using tools such as Excel, calendars, and productivity apps Communicate clearly and professionally via phone, email, and text with internal and external contacts Personal & Household Support Manage personal logistics such as appointments, errands, vendor coordination, and household-related tasks Assist with packing/unpacking, vehicle coordination, shopping, and day-to-day organization Coordinate with professionals such as medical offices, banks, service providers, and schools Provide flexible support as needs shift week to week - no two days look exactly the same Events, Family & Environment Support event planning ranging from small gatherings to larger hosted functions Serve as a welcoming liaison during events; interact confidently with executives, leaders, and guests Work comfortably in environments with children and families Occasionally assist with caregiving support for a young female child, including travel and overnight stays General Expectations Anticipate needs, solve problems proactively, and follow tasks through to completion Handle sensitive information and situations with discretion and maturity Work independently when needed, while also collaborating effectively as part of a team Adapt quickly as priorities evolve and circumstances change The Ideal Candidate Exceptionally organized with strong time-management instincts Polished, personable, and comfortable engaging with executives and guests Calm under pressure; able to pivot without becoming flustered Resourceful, resilient, and solution-oriented Comfortable using Excel, calendars, email, and modern apps (training provided for specifics) Thrives in a role that blends structure with variety No prior Executive or Personal Assistant title is required. Transferable experience from hospitality, events, travel, service, or similar fast-paced roles is highly valued. Additional Note This role involves occasional caregiving support for a young female child, including travel and overnight stays. Due to the personal nature of these responsibilities and family preferences, we are seeking candidates who are comfortable and appropriate in providing care in this context.

Join the BakerRipley Marketing and Communications team at one of the largest and strongest nonprofit organizations in the country! Gain valuable experience in various areas of marketing and communications while learning on the job and building your resume. The Marketing and Communications Intern at BakerRipley will assist the team with graphic design projects, website edits, social media, writing, photography and videography. This position requires a high degree of flexibility and a broad interest in all areas of marketing and communications. Qualifications Join the BakerRipley Marketing and Communications team at one of the largest and strongest nonprofit organizations in the country! Gain valuable experience in various areas of marketing and communications while learning on the job and building your resume. The Marketing and Communications Intern at BakerRipley will assist the team with graphic design projects, website edits, social media, and photography. This position requires a high degree of flexibility and a broad interest in all areas of marketing and communications. BASIC RESPONSIBILITIES Assist in creating social media graphics on social media channels Assist with graphic design projects for both print and digital distribution, in Canva and Adobe Creative Suite Archive photos and digital content Support the creative process of making videos and other audio/visual collateral as assigned May require some work outside normal business hours (8:30am-5:00pm) on as-needed basis. Other duties as assigned. QUALIFICATIONS College student in marketing, communication, graphic design or related field Exceptional time management skills and ability to meet deadlines Computer skills with a strong knowledge of Microsoft Office, Canva, Adobe Creative Suite, and or other design platforms Video editing knowledge helpful but not required Teamwork oriented and able to work with individuals from diverse backgrounds Ability to work effectively remotely and in-person from the Central office or other BakerRipley locations

Job DescriptionWho We Are: Mathnasium of Cinco Ranch is committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method the result of decades of hands-on instruction and development and has changed the lives of children in Katy area since 2006. Job Responsibilities: Support the Center Director in administering student assessments. Assist with sales responsibilities, including promptly responding to leads and successfully enrolling students Provide exceptional customer service by building relationships with families and communicating student progress Lead and coach team members to effectively deliver individualized instruction in a group setting Manage students learning progress and engagement throughout instructional sessions Mentor and support employee development by providing on-the-job training to instructional staff. Become proficient with digital educational materials and processes Support the maintenance of a safe and professional learning environment Qualifications: Passion for math and working with students Excellent interpersonal and organizational skills Eagerness to learn and be trained Ability to cultivate teamwork and balance education and sales responsibilities Proficiency in computer skills admin Officer/Manager Run the day-to-day operations of the center, grow center enrollments, provide exceptional customer service. Ability to handle general office duties, light computer/tech skills. Ability to manage and improve efficiency and drive the profitability of the center. Ability to manage successfully customer service, administrative duties, sales, and employees to operate the center. This position has the potential to grow for a higher leadership position, such as Admin/Office Manager. A minimum of two years of a college education is required. Experience in Education and/or sales, customer service is a plus. Office Hours: Sunday 1:00 -5:30 PM Mon - Thur 2:00 - 8:30 PM Compensation: Besides the hourly rate, there will be commissions after the training period. If you are driven, motivated, and eager to make a difference, we would love to meet you! All applicants will be required to provide work authorization and pass a background check.

Job DescriptionDescription Initiates, coordinates, and executes administrative support to the Operations department. Key Responsibilities Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls. Exercises considerable judgement and discretion in handling requests for appointments and telephone calls. Distributes daily internal/external mail and overnight packages; sends and distributes faxes. Composes, types, and distributes professional correspondence and memoranda, e-mails and faxes, using individual initiative and as assigned. Proactively establishes, and maintains highly organized filing system; files correspondence and other records. Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness. Meets and greets visitors. Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained. Conducts research; compiles and types statistical reports. Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes. Orders and maintains supplies; coordinates equipment maintenance. Manages office petty cash fund and reimbursement procedures. Assists in development and implementation of department systems and procedures as needed. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Assists with special projects as assigned. Performs other related duties as assigned by management. Skills Knowledge and Expertise Associate degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience Firm commitment to excellence and high standards Strong verbal and written communications skills including ability to listen attentively and to communicate information clearly and effectively Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow Strong interpersonal skills Ability to follow established policies and procedures Ability to understand and follow written and verbal instructions Ability to deal effectively with a diversity of individuals at all organizational levels Good judgement with the ability to make timely and sound decisions Creative, flexible, and innovative team player Self-motivated, resourceful and adaptable; able to work independently within team focused environment Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Detail oriented and highly organized with the ability to prioritize duties and responsibilities Excellent time-management skills with demonstrated ability to manage multiple projects at a time while meeting deadlines Demonstrated ability to plan and organize projects Proficient with Microsoft Office 365 software; SAP experience preferred Education: Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.

Who We Are:Mathnasium of Cinco Ranch is committed to teaching children math so that they understand it, master it, and love it.Our world-class curriculum is built upon the Mathnasium Method™- the result of decades of hands-on instruction and development - and has changed the lives of children in Katy area since 2006. Job Responsibilities: Support the Center Director in administering student assessments. Assist with sales responsibilities, including promptly responding to leads and successfully enrolling students Provide exceptional customer service by building relationships with families and communicating student progress Lead and coach team members to effectively deliver individualized instruction in a group setting Manage students' learning progress and engagement throughout instructional sessions Mentor and support employee development by providing on-the-job training to instructional staff. Become proficient with digital educational materials and processes Support the maintenance of a safe and professional learning environment Qualifications: Passion for math and working with students Excellent interpersonal and organizational skills Eagerness to learn and be trained Ability to cultivate teamwork and balance education and sales responsibilities Proficiency in computer skills admin Officer/Manager Run the day-to-day operations of the center, grow center enrollments, provide exceptional customer service. Ability to handle general office duties, light computer/tech skills. Ability to manage and improve efficiency and drive the profitability of the center. Ability to manage successfully customer service, administrative duties, sales, and employees to operate the center. This position has the potential to grow for a higher leadership position, such as Admin/Office Manager. A minimum of two years of a college education is required. Experience in Education and/or sales, customer service is a plus. Office Hours: Sunday 1:00 -5:30 PM Mon - Thur 2:00 - 8:30 PM Compensation: Besides the hourly rate, there will be commissions after the training period. If you are driven, motivated, and eager to make a difference, we would love to meet you! All applicants will be required to provide work authorization and pass a background check. Compensation: $15.00 - $18.00 per hour Mathnasium locations are independently owned and operated by franchisees of Mathnasium Center Licensing, LLC ("Mathnasium"). Franchisees are independent business people and not employed by Mathnasium. Thus, each franchisee and each franchisee center is unique and the franchisee is alone responsible for all employment matters in their center. If you are hired to work at a center, the franchisee will be your employer, not Mathnasium.