Administrative Specialist Jobs in Inglewood, CA

Entrepreneur/Author/Co-Founder/Managing Partner at an Investment Management firm seeks Personal Assistant in Los Angeles. · Hybrid schedule · 20-25 hours a week/minimum 15 hours when Exec is traveling. *Some weeks can be more hours if needed. · This role will be mainly at the executive's home with flexibility to travel to the office in Venice and work remotely/ run errands. Your core role as a Personal Assistant will include: Operations Support Booking appointments and making reservations Managing the purchase and delivery of various items for the executive's personal needs Managing grocery and item inventory in Pacific Palisades home Running miscellaneous personal errands Coordinating health appointments Managing house management, service providers, and housekeeper. Miscellaneous personal and business projects. You could be a great Personal Assistant if: You are detail oriented. You triple-check your work and notice when the smallest details don't match. You are an execution machine. When you're tasked with something, it's done with the utmost thought and care. You have a No job too big or too small and can-do attitude. You feel a sense of accomplishment after seeing a project come to fruition and can't wait to take on the next task with the same level of energy. You are organized. You have a knack for details and never drop a ball. Have an entrepreneurial desire and look forward to learn/commit long term. ------------------ Responsibilities: Support the executive with personal support and coordinate with the executives executive assistant. Personal calendar management and appointment scheduling (doctor's appts, personal appts, meal reservations) Run local errands Maintain residence inventory and backstock (food, living essentials) Assist with travel planning (itinerary creation, ground transportation, airfare, private charters, hotel accommodations, dining, and plan/book activities) Aid in general day-to-day functions Ordering, receiving, sorting packages, and managing returns Pet care upon request (1 dog) Special projects Personal online ordering Gifting for friends and family Responsible for maintaining the executives residence including scheduling and meeting vendors and making sure the property is always tidy and organized Skills And Qualifications 3-5+ years of professional PA experience Excellent verbal and written communicator Reliable and can make yourself available for communication outside of normal hours should the executive need assistance/confirmations. Expert project management/organization skills and exceptional attention to detail. Able to work well under pressure, be adaptable to change, and pivot quickly when priorities shift. Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality at all times. Proactive and resourceful, sees something that needs to be done, and takes the initiative to act. Willingness to work hard and take direction while also anticipating problems and their solutions without explicit guidance. --------------- Key Responsibilities • Manage the executives personal calendar while cross referencing with the EA, schedule appointments. • Coordinate home improvement projects, including scheduling contractors, obtaining quotes, and ensuring that work is completed on time and within budget. • Manage household budgets as needed and take care of incoming mail. • Run errands as needed, including UPS/FedEx drop-offs, picking up dry cleaning, and making other necessary purchases. • Coordinate with other household staff, including gardener, housekeeper, to ensure that all tasks are completed on time and to a high standard. • Manage other ad-hoc tasks and projects as assigned by the family. Qualifications • Strong organizational and time management skills, with the ability to prioritize tasks and manage competing demands. • Excellent communication and interpersonal skills, with the ability to build strong relationships with family members and external partners. • Ability to work independently and take ownership of tasks with a proactive and solutions-oriented approach. • Flexibility and adaptability to last minute changes in schedule. • Ability to manage tasks in a calm and effective manner without causing more stress to the family relations. • Strong attention to detail and ability to anticipate the needs of the executive and family. • Ability to multitask by handling multiple projects and steps in an effective and efficient manner to work towards task completion. • Discretion and confidentiality when dealing with sensitive information. • Have a can-do attitude and positive outlook on life. • Requirement: Live in Los Angeles and have a valid drivers license/auto insurance.

The Group is a privately owned conglomerate including a sizable commodity manufacturing company, an investment company, and a family office. The Founder created, has been building, and owns 100% share of this fast growing USD1xB conglomerate. Responsibilities Manage household property, assets and vendors Run errands Grocery shopping Care for wardrobe Support events organization Travel with the family upon invitation Qualifications Associate Degree and above, 0-3 years' working experience PRoficient in MS office and Google suites Ability to handle multiple tasks while staying organized Ability to travel global frequently Experience of working for HNWI / High-profile individuals is a huge plus

We are seeking a highly organized and detail-oriented Office Administrative Professional to join our team. This role is crucial to the smooth daily operations of our office, ensuring efficiency and professionalism in all administrative tasks. The ideal candidate will be a proactive problem-solver with excellent communication skills and a passion for providing exceptional support. Experience in the jewelry industry is preferred and a strong administrative background with a willingness to learn is essential. The Office Administrative Professional will be responsible for providing comprehensive administrative support to the team, managing office operations, and ensuring a positive and efficient work environment. This includes handling communication, scheduling, orders processing, data entry, and various other administrative duties. The ideal candidate will be available full-time hours and be flexible to work within our hours of operation. This is an on-site position for our location in Los Angeles, CA. The average salary for this position is between $18-$25 hourly, based on experience. This compensation budget range may be adjusted at any time at the discretion of the company. Key Responsibilities: Office Management: Maintain a well-organized and efficient office environment. Organize incoming orders and ensure timely completion. Perform thorough quality control checks. Prepare outgoing shipments. Organize and manage incoming deliveries. Maintain office equipment and ensure proper functioning. Communication & Correspondence: Answer and direct phone calls, emails, and other correspondence. Work closely with the customer service team and provide timely communication. Manage and maintain customer databases and contact lists. Scheduling & Appointments: Manage the calendars and tasks of key personnel. Assist in ensuring all orders are shipped on time to customers. Data Entry: Enter data into various systems, including inventory and customer databases. Assist with generating reports and analyzing data. Inventory Management (Potential): Assist with inventory tracking and management. Conduct periodic inventory checks. Other Administrative Tasks: Assist with special projects as needed. Perform other related duties as assigned. Qualifications: Proven experience as an Office Administrative Professional or similar role. Experience in the jewelry industry. Excellent communication skills, both written and verbal. Strong organizational and time-management skills. Ability to multitask and prioritize tasks effectively. Strong computer skills. Detail-oriented. Professional and courteous demeanor. Ability to work independently and as part of a team. Willing to work extra hours if needed during the holidays. Flexible availability is a plus. High school diploma or equivalent required. About Ishaan International Inc.: Ishaan International Inc. is a family owned business that began crafting fine jewelry by hand decades ago. Our mission is to provide our customers with the highest quality diamonds and fine jewelry through ethically sourced and conflict-free diamond standards. As our passion for creating high quality fine jewelry grew, so did our family. Now in our 4th generation, we continue to craft elegant fine jewelry using genuine mined and lab-grown diamonds, precious gemstones, and even offer full service custom design. Knowing each final piece of jewelry is more than a purchase, it's a lifetime legacy of symbolism and love, and just like our family, it continues to grow. Our commitment to traditional craftsmanship runs deep, and we believe that the art of creating jewelry with skilled hands is an invaluable tradition worth preserving. We are proud to continue the legacy of making jewelry by hand, where each piece is carefully assembled by our expert gemologists in our Los Angeles, California headquarters. Our designs and craftsmanship are skills learned through mastering the industry's techniques and every order is truly unique and made to order. Our commitment to crafting jewelry in-house means we can ensure our product can be delivered without delay. We are a multifaceted company that sells both Wholesale and D2C via our two eCommerce platforms; DiamondStuds.com and DiamondWish.com. We pride ourselves on providing exceptional customer service and crafting heirloom-quality pieces. We are a close-knit team passionate about the art of jewelry and dedicated to creating a memorable experience for every client. To Apply: Please submit your resume and cover letter to *******************************. In your cover letter, please highlight your relevant experience and explain why you are interested in working for Ishaan International Inc.

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Our Los Angeles based CPA, Tax, Accounting, and Business Management firm is looking for an individual to join our Tax & Accounting Support team. We are looking for an experienced individual, with a background in tax & accounting support with collating, assembly, and processing of tax returns as a main focus, along with general administrative office tasks and responsibilities. Applicants must have 2- 4 years with the following tax experience: collating tax returns, filing, processing of various tax, accounting, and payroll related documents and general office and administrative duties. This position will support the firm's professional staff in the areas of Tax & Accounting. Experience in a public accounting firm or involving the areas of Tax & Accounting required. Some bookkeeping experience could also be helpful. Primary responsibilities include: Ability to support the tax and accounting department and meet strict deadlines Work as part of a team to meet all tax filing requirements and due dates Delegate workflow between team members Collate, assemble, organize and process tax return documents Prepare client invoices Assist with client payment collections Maintain filing system Order supplies Help maintain the main tax and pension plan filing Maintain client documents and files Scanning documents for electronic archive Prepare various types of letters for professional staff Sort and deliver mail Set up of new clients Coordinate and track tax return extensions Direct communication with firm clients via phone, email, and fax Communicate with various firm vendors Provide administrative support as needed to staff Answer/ direct phone calls as needed Manage appointments and various calendars as needed We are looking for candidates who understand the importance of CLIENT SERVICE and who are eager to contribute to the firm's continued success. Candidates must have strong and proven communication skills, focused, self-motivated, and reliable. You should also be outgoing and personable, as this position requires superior customer service and TEAMWORK working directly with clients and departments. Candidates with an interest in gaining further knowledge in the field of Tax & Accounting, also a plus. Requirements Candidates with 2-4 years of experience in an Administrative and/or Support office environment. Candidates must have willingness to learn and ability to think outside the box. Candidates must be proficient in OUTLOOK, EXCEL and WORD. Lacerte tax software experience is also required. We offer competitive compensation and benefits package. Our benefits include health, dental, vision, paid time off, and profit sharing 401k. We also offer additional learning tools and courses to promote personal growth and professional advancement. Salary is based on experience.

The Administrative Assistant to the Chief of Staff is responsible for supporting the Chief of Staff and the larger Executive Team with complex and routine administrative tasks, in addition to ensuring the efficient operations of Wellnest's Administrative Offices. ESSENTIAL RESPONSIBILITIES General Office Support Manages the day-to-day operations of the Administrative Office, including evaluating and re-designing general office processes. Ensures the Administrative Office common spaces are kept in an orderly manner. Ensures proper operation of office equipment (e.g., printers, copiers) by collaborating with IT to coordinate preventive maintenance requirements, calls for repairs, and maintains equipment supply inventory. Manages office supply inventory for the Administrative Offices by checking stock to determine inventory level, anticipating supply needs, placing orders, distributing supplies, and working with individual teams to support their unique needs. Responsible for managing the purchase of general office supplies organization-wide. Sorts and distributes incoming and outgoing mail. Manages the Office's courier needs. Responsible for handling and tracking checks received, making and distributing copies to the appropriate departments, and logging check information into designated system(s). Manages conference/meeting room bookings, preventing scheduling conflicts and facilitating a solution for needed space when needed. Works closely with other administrative staff and supports other colleagues as needed. Chief of Staff Support Provides high-level, confidential administrative support to the Chief of Staff. Creates, maintains, and updates various documents, including drafting and editing communications, preparing meeting agendas, and developing PowerPoint presentations. Responsible for conducting research, data analysis, and preparing cross-functional reports. Assists with monitoring pending projects and ensuring project deadlines are met. Manages internal and external meeting/event logistics, in-person and virtually. Manages outgoing communications, including all administrative aspects of mass mail projects and digital campaigns. Manages monthly credit card reconciliation and expense report process for Chief of Staff. Makes travel arrangements, including scheduling flights and hotel reservations and coordinating out-of-town meetings and training for the Chief of Staff. Assists with community outreach initiatives, including outreach to local businesses, residents, neighborhood groups, local government leaders, and other stakeholders in support of special projects. Responsible for editing and maintaining the Board Portal for the Board of Directors. Schedules and provides logistical support for meetings of the Board of Directors and its Committees. Responsible for agendas, minutes, and other materials for meetings of the Board of Directors and its Committees. Attends and takes minutes for the Board and Committee meetings and provides minutes and recap to all appropriate people. Prepares Board Binders and organizes logistics for Board of Directors Retreat. Manages the Board distribution list and contact information, distributes and tracks annual Conflict of Interest Forms, and other documents as assigned. In the absence of the Chief of Staff, provides direct administrative support to the President & CEO and serves as the liaison to the Board of Directors. Additional duties as assigned QUALIFICATIONS Education and Experience: High School Diploma required. A bachelor's degree from an accredited college or university is preferred. A minimum of three (3) to five (5) years of professional administrative experience supporting a fast-paced team in an office environment is required. Certificates, Licenses and Registrations: Must possess and maintain a valid CA driver's license and insurable driving record. Knowledge, Skills and Abilities: A strong commitment to advancing Wellnest's mission. Demonstrated project management experience with the ability to efficiently meet deadlines. Excellent organizational, coordination, problem-solving, and time management skills, including planning and managing multiple priorities simultaneously. Ability to work independently and exercise sound judgment and discretion. Establish and maintain working relationships with this encountered in the course of work. Ability to maintain a high level of ethical and professional standards. Excellent communication skills that are rooted in accurately and effectively conveying information. Be a self-starter and demonstrate an ability to solve problems. Strong interpersonal skills and ability to build and cultivate relationships to work effectively with various personalities. Demonstrate cultural competence and sensitivity with diverse groups across race, ethnicity, religion, sexual orientation, class, ability, gender, and other identifiers. Skilled in engaging and working with diverse individuals and groups to accomplish established goals. Advanced proficiency with Microsoft Office Suite (i.e., MS Word, Excel, PowerPoint and Outlook). General ability to adapt to new technology systems and applications. Ability to thrive in a fast-paced and achievement-oriented environment. COMPENSATION AND BENEFITS Annualized Salary Range: $40,796 - $53,820 Wellnest offers a personalized benefits package built from available medical, dental, and vision coverage plans, as well as employer-paid life insurance. Wellnest employees benefit from an employer-sponsored 401(k) company match of up to 4% and a profit-sharing contribution benefit of up to 5%.

Private Family Office - Administrative Assistant Salary: $65,000 - $75,000 + benefits A prestigious private family office on the Westside of Los Angeles is seeking a detail-oriented and highly organized Administrative Assistant to provide essential support to their team. The ideal candidate will have 1-2+ years of administrative experience, ideally with a background in hospitality or a similar fast-paced, high-touch environment. This role requires a proactive and adaptable professional who thrives in a dynamic setting and is eager to contribute to the smooth day-to-day operations of the office. Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Handle travel arrangements, including flights, accommodations, and itineraries Provide administrative support, including preparing documents, reports, and correspondence Serve as a liaison between the family office and external vendors, clients, and stakeholders Assist with event planning and execution for both business and personal engagements Organize and maintain digital and physical files, ensuring easy access to critical documents Manage office supplies and oversee general office upkeep Handle confidential information with discretion and professionalism Support special projects and ad-hoc administrative tasks as needed Qualifications: 1-2+ years of administrative experience, preferably in hospitality, luxury services, or a high-end professional environment Strong organizational skills with a keen eye for detail Excellent verbal and written communication skills Ability to multitask and prioritize in a fast-paced, high-pressure environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite Westside LA-based candidates are strongly preferred for convenience and familiarity with the area High level of professionalism, discretion, and adaptability A proactive and service-oriented mindset with a can-do attitude This is an exciting opportunity for a polished and driven Administrative Assistant to join a prestigious family office and gain valuable experience in an exclusive, high-level environment. Please submit your resume for consideration! We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Essential Functions Board newly funded loans Perform loan payment problem solving Process internal and external loan inquiries Track maturities and process extensions Interact with and relay instructions to Loan Servicers Perform delinquency tracking, reporting, foreclosure processing & property registration Complete waiver, workout, forbearance, and loan modification processing Complete maturity tracking and loan extension processing Perform delinquency tracking, reporting and foreclosure processing Review pay-off demands for accuracy Track property tax & insurance coverage Calculate interest and percentages, balance accounts Notarize modification agreements, assignments, etc. Competencies/Skills Strong attention to detail with the ability to stay organized and problem solve in a fast-paced environment Ability to articulate issues, problem solve and analyze with creative and outside of the box thinking Strong communication skills (written and verbal) with internal and external partners; ability to convey findings in a concise and comprehensive manner Effective organization and time management skills Capability to build trusting relationships internally and externally and elicit confidence by demonstrating reliability Strong team player with the ability to work effectively in a cooperative and diverse environment Capacity to analyze processes, support change and think operationally and strategically to achieve business goals Advanced use of Microsoft Office Suite Education and Experience Bachelor's degree preferred High School Diploma required 5 years of experience in loan administration, loan asset management, loss mitigation, mortgage servicing or mortgage banking Notary Public Required (if not it will be required to get the proper certification paid by the company) Accessibility At Archwest, we will make reasonable accommodations to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at ***************************

Job Title: Administrative Assistant - PART TIME (23-25hrs/week - Thurs/Fri/Sat) The Administrative Assistant serves as a critical point of contact for clients, providing them with exceptional service in a luxury retail environment. This individual is responsible for managing the front desk, greeting customers, assisting with inquiries, scheduling appointments, and ensuring a smooth and welcoming atmosphere in the store. Key Responsibilities - Administrative Tasks: Manage the reception area, ensuring it is tidy, well-organized, and presentable at all times. Answer phone calls, take messages, and direct calls to appropriate departments or individuals. Assist with data entry, filing, and maintaining customer records. Customer Service: Handle customer inquiries and resolve issues promptly and with a high level of professionalism. Ensure a high level of customer satisfaction and help elevate the company image. Communication and Coordination: Collaborate with the sales team and other store departments to ensure a seamless client experience. Coordinate with management and staff regarding inventory, appointments, and customer requests. Prepare and send out customer communications, including follow-up messages and event invitations. Brand/Company Representation: Exhibit knowledge of the brands' history, products, and services. Represent Polacheck's by providing a sophisticated and refined client experience. Maintain discretion and confidentiality in handling customer information and sensitive matters. Operational Support: Monitor and maintain stock of reception supplies (business cards, brochures, etc.). Help with special events or promotions held in-store, assisting with guest lists or event logistics. Ensure security protocols are followed when clients enter and leave the store. Skills and Qualifications: Excellent verbal and written communication skills. Exceptional interpersonal skills with a polished and professional appearance. Prior experience in luxury retail or customer-facing roles is preferred. Strong organizational and multitasking abilities. High attention to detail and problem-solving capabilities. Knowledge of basic office software (e.g., Microsoft Office Suite). Proficiency in handling phone systems and appointment scheduling software. Ability to stay calm under pressure and provide solutions in high-stress situations. Fluent in additional languages a plus. Education and Experience: High school diploma or equivalent; college degree preferred. Previous experience in a luxury retail environment or front-of-house hospitality roles preferred. Experience in customer service, reception, or administrative roles. Work Environment: Fast-paced, luxury retail setting. Requires standing or sitting for long periods. Interaction with high-net-worth individuals and VIP clients. Ability to maintain a calm, composed, and professional demeanor at all times.

We have a current opportunity for an Legal Administrative Assistant on a contract basis. The position will be based in LA. For further information about this position please apply. Ker Responsibilities: Assist on various projects, communications, expenses and scheduling Use good judgment when acting on behalf of the executives Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc. Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed Extensive proofreading & editing of documents Ability to work in a fast-paced environment Insurance coverage experience is a plus Qualifications: 3+ years' experience as an administrative assistant, or comparable position, supporting upper management Exceptional attention to detail, note taking, document management & organization Flexible self-starter who demonstrates initiative & follow through Superior communication both verbal and written skills Strong proof reading, editing and writing skills Ability to execute projects on an autonomous, proactive & timely basis Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word

About the Role Our client is seeking an experienced and organized Administrative Assistant to support their Business team at the downtown Los Angeles office. This role is ideal for a detail-oriented professional with a background in Construction, Real Estate, Finance, or related fields. The successful candidate will thrive in a fast-paced environment, excel at managing heavy invoicing, and demonstrate strong collaboration skills while supporting multiple teams and leadership. Key Responsibilities Process a high volume of consultant invoices and payment requisitions using Oracle. Support capital programs and ensure accurate tracking of financial data. Deliver general administrative support while maintaining exceptional customer service standards. Answer and redirect phone calls professionally and efficiently. Handle mail services and perform various clerical tasks as needed. Manage extensive invoicing processes for multiple contracts. Oversee accounts payable activities and maintain records with precision. Perform accurate data entry and ensure proper documentation management. Plan and schedule meetings, including drafting detailed agendas. Provide support in maintaining compliance with organizational policies and procedures. Collaborate with multiple teams and departments to ensure smooth workflow. Maintain accurate and up-to-date records for invoicing and administrative activities. Monitor and resolve any discrepancies related to invoice or payment processes. Utilize MS Office, Adobe, and DocuSign to prepare and manage documents. Qualifications A minimum of 2+ years of experience in a related administrative role. Proficiency in MS Office Suite, Adobe, and DocuSign. Experience processing invoices using Oracle is required. Strong organizational skills, with a focus on attention to detail and accuracy. Excellent written and verbal communication skills. Must possess a valid driver's license. Proven ability to deliver outstanding customer service. Personable and flexible team player, capable of multitasking and adapting to changing priorities. Ability to handle pressure and meet deadlines in a dynamic environment. A Bachelor's Degree in a related field from an accredited college or university is preferred. Public Sector experience is a plus.

The ideal candidate will have experience with court filings in State & Federal Courts, organize and assist in preparing documents for filings, update calendars, manage deadlines, format, proofread, edit, and maintain digital legal files. We seek a dedicated professional who is comfortable working as part of a team and seasoned enough to work independently. This position provides a wide range of administrative and clerical support to a legal team in a fast-paced environment. Skills & Competencies: Excellent organizational and interpersonal skills. A "team player” who takes a proactive approach to working closely with others, both attorneys and staff, to achieve excellent results for the clients we serve. Self-starter with a strong initiative and who takes pride in the work they perform on behalf of clients. Detail-oriented, able to work effectively in a fast-paced environment. Excellent verbal and written communication skills. Ability to work independently and handle multiple tasks simultaneously. Proficient in e-Filings, maintain docketing (calendar all court deadlines, depositions & Assist with preparing court notices, proof of service and completing case related documents. Proficiency in Microsoft Word (styles & tables), Excel, Power Point, Outlook and time entry software. Manage and organize documents in document management systems (ProLaw), electronic research tools and/or basic database skills. Qualifications: Bachelor's degree preferred, or equivalent years of service. An ABA-approved paralegal certificate is also preferred. Minimum of 3-5 years of law firm experience in insurance defense litigation.

Administrative Assistant (PART-TIME/REMOTE) Do you have a passion for the financial industry and knowledge of processing important client paperwork? Our financial firm in Los Angeles, CA is looking for a Part-Time Administrative Assistant to ensure the client acquisition process from application submission to policy delivery is as smooth as possible. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, and attention to detail. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! Minimum Requirements: 2+ years of administrative office experience in a fast-paced environment Bachelor's Degree preferred Financial industry experience preferred Experience with Annuity applications preferred CRM experience is preferred This position requires that you possess the following skills: Process driven Strong attention to detail Self-directed initiative A sense of urgency Excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Great sense of humor Responsibilities: Complete and process applications submitted by Advisor Data input for annuity applications Respond to client inquiries as needed Analyze application issues Follow up on pending applications with various insurance/security agencies to keep the application process moving forward Answer advisor's requests and respond in a timely manner Additional duties and responsibilities as required by management Salary: $40,000 -$45,000 Hours: Monday - Friday : 9:00AM - 2:00 PM (25 HRS/WK) This position will mainly be remote Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

ABOUT US For over 40 years, Dogtra has been a trusted name in dog training and safety, delivering innovative solutions to professional trainers and dog owners both nationwide and internationally. Our advanced training, tracking, and monitoring systems support all types of dogs-from beloved family pets to skilled hunting companions and dedicated K9 working dogs. At Dogtra, our mission is to help dogs and their handlers reach their full potential. Join us in shaping the future of canine technology and care. Learn more at ************** and ************************************************* ROLE SUMMARY Dogtra is seeking an Administrative Coordinator who will provide administrative support, oversee office operations, and serve as a key liaison between departments, particularly Sales and Operations. The ideal candidate is highly organized, experienced in project management and coordination, and is a problem solver. Attention to detail is required with exceptional written and verbal communication skills. This position reports to the Business Administration and Human Resources Manager and is full time in-office at the Garden Grove office. RESPONSIBILITIES INCLUDE (BUT NOT LIMITED TO) · Review and complete vendor-specific setup forms as requested by Sales Team · Assist as a backup to the Sales Support Specialist when needed · Act as the primary liaison between departments, ensuring clear and efficient communication · Prepare reports such as back order status, order tracking, inventory check, and other administrative reports requested by management · Perform general office tasks such as managing mail correspondence and maintaining organizational records · Review and summarize contracts and other documents for executive management · Maintain office supplies inventory and place orders when necessary · Provide administrative support to various departments as needed · Perform additional duties and projects as assigned by management QUALIFICATIONS Required: • Associate's or Bachelor's degree (Business Administration, Communications, or similar) • Minimum two years of administrative experience • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Strong problem-solving skills with attention to detail • Strong verbal and written communication skills • Ability to work independently and collaboratively • Ability to multi-task and prioritize in fast pace surrounding Preferred: • Experience with ERP systems, Microsoft Dynamics 365 a plus • Bilingual in Korean BENEFITS $24.04-$26.44/hr, DOE Employer paid Medical and Dental Insurance 401K Retirement Plan Paid Sick Time Off, Paid Holidays, Accrued Paid Vacation Dogtra is an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Global Edge is an international staffing firm connecting projects worldwide with the industry's most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors. Position Overview Our team is currently looking for an Administrative Assistant in the Manufacturing industry for one of our clients. Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. This is an On-site position, Monday through Friday, located in Rancho Dominguez, California. Responsibilities & Essential Duties • Produce, update, and provide support on MS documents, databases, and other departmental systems; use expertise to help improve processes. • Ability to be resourceful and proactive, utilizing strong organizational skills and time management. • Prepare emails, reports, agendas, and meetings notes as needed. • Collect and organize data using pre-set tools, methods, and formats to generate standard reports. • Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software. • Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws. • Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed. • Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards. • Support others by carrying out a range of procurement activities. • Other duties as assigned Qualifications (Education, Experience, & Skills) • Uses clear and effective verbal communication skills to express ideas and request actions. • Works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives. • Knowledge of customer service principles and practices. • HS Diploma / GED and 3-5 years relevant experience • 2-4 years of experience processing invoices and customer purchase orders • ERP systems experience, SAP highly desired Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

The ideal candidate will be responsible for assisting the CEO with structuring an efficient workflow for our organization. In this position, you should feel comfortable coordinating calendar appointments, using CRM's such as Slack & Monday, managing communications between vendors and clients, and being a self-starter/pro-active, as necessary. Responsibilities: Calendar Management: Coordinate and manage schedule, including meetings, appointments, and travel arrangements. Communication: Serve as the primary point of contact between the executive and team members, ensuring effective communication and follow-up. Vendor & Client Accounts: Ensure accurate record-keeping and timely communication. Documentation and Record Keeping: Prepare and maintain documentation, reports, and records as needed. Project Support: Assist in the execution of special projects, initiatives, and events as required. Administrative Support: Handle administrative tasks such as screening calls, managing emails, and drafting correspondence. Qualifications: Minimum 2+ years experience as an Executive Assistant, Account Management, or similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficient in Google Suite, Slack, Monday, and/or other relevant software. Ability to handle sensitive information with confidentiality. High level of professionalism and attention to detail. Flexibility and adaptability to handle changing priorities. Benefits $20-$25/hour (pay varies based on experience and results) Collaborative and fast paced work environment Learn valuable skills for your own personal growth Learn how to invest in real estate properties Surrounded by like-minded entrepreneurs (great networking opportunity)

📢 ON SITE Part-Time Administrative Assistant Wanted - 20-30 Hours/Week We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! We're looking for a Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. ✨ What We're Looking For: Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel - This is a must! Experience in social media marketing and QuickBooks is a plus. Proven experience in an administrative support role. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. A proactive and positive attitude with the ability to work independently. Bachelors degree preferred Two years or more previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Highly organized with excellent time management skills and the ability to prioritize projects 💼 Key Responsibilities: Manage and track tasks and projects in Asana. Maintain and organize documents in SharePoint. Schedule, coordinate, and manage communications via Outlook. Create and manage spreadsheets, reports, and data analysis in Excel. Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable). Support social media marketing efforts, including scheduling posts and tracking engagement. Provide general administrative support to the team as needed. Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings for CEO and take accurate minutes of meetings Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures 🌟 Why You'll Love Working with Us: Flexible hours to fit your schedule (20 hours/week). Work remotely or hybrid, depending on your location and preferences. Be part of a dynamic and collaborative team environment. Competitive hourly compensation. 📍 Location: Laguna Hills, CA Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities 📧 How to Apply: Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to ***********. Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟

Who We Are Electric Vehicle Choice (EVC) is a company based in the Los Angeles Metropolitan Area that specializes in electric vehicle sales, service, EV charge stations, infrastructure, grant writing services, and compliance consulting. EVC is committed to promoting sustainable transportation solutions and supporting the adoption of electric vehicles. Job Summary This is a part-time, on-site role for an Administrative Assistant at EVC. The Administrative Assistant will be responsible for providing administrative support, handling phone communications, maintaining effective communication within the team, and assisting with executive administrative tasks and clerical duties. Compensation: $23.00 - $27.00 per hour Schedule: Monday - Friday, 9 a.m. to 2 p.m. Administrative Responsibilities Handle daily office operations including answering phones, filing, mail distribution and office organization. Assist the sales team with administrative tasks such as preparing contracts, processing orders and updating customer information. Assist with grant applications and processing. Communicate with grant program team to make sure vouchers get redeemed in a timely manner. Prepare DMV documentation. Process and manage customer billing on Quickbooks. Manage vendor credit applications. Develop and maintain a filing system. Order office supplies and research new deals and suppliers. Provide general support to visitors. Other administrative tasks as needed. Qualifications Administrative Assistance and Executive Administrative Assistance skills Phone Etiquette and Communication skills Clerical Skills Strong organizational and time-management abilities Proficiency in MS Office & Quickbooks Attention to detail and problem-solving skills Ability to work effectively in a team environment Previous experience in administrative roles is a plus

We are seeking a highly organized and detail-oriented Lab Administrative Assistant to support our laboratory operations in Corona, California. This role plays a crucial part in ensuring the smooth administrative functioning of the lab by managing documentation, coordinating schedules, maintaining inventory, and assisting with compliance requirements. The ideal candidate has strong administrative skills, excellent communication abilities, and a proactive approach to problem-solving. Key Responsibilities Administrative Support: Manage daily administrative tasks, including handling emails, phone calls, and correspondence related to lab operations. Data Entry & Record-Keeping: Maintain accurate and up-to-date records of lab reports, test results, and regulatory documents. Inventory Management: Track and order lab supplies, ensuring stock levels are maintained for smooth workflow. Scheduling & Coordination: Arrange meetings, manage calendars, and coordinate lab-related appointments. Compliance & Documentation: Assist in maintaining compliance with regulatory requirements by organizing and updating safety procedures, certifications, and documentation. Communication & Reporting: Prepare reports, presentations, and other necessary documents to support lab operations. Team Support: Provide administrative assistance to lab staff, ensuring efficient communication and workflow coordination. Office Organization: Maintain a clean, organized, and well-functioning lab office to enhance productivity. Qualifications & Skills Education: High school diploma or equivalent required; Associate's or Bachelor's degree in a related field preferred. Experience: Previous administrative experience in a lab environment or related industry is a plus. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management. Organization & Multitasking: Strong attention to detail, time management, and ability to prioritize tasks effectively. Communication: Excellent written and verbal communication skills with a professional demeanor. Problem-Solving: Ability to identify issues, propose solutions, and support lab efficiency. Benefits Salary: DOE (depends on experience) Health and dental insurance Paid time off and holidays 401(k) retirement plan If you are a detail-oriented and proactive professional looking for a full-time, in-office role in Corona, California, we encourage you to apply for this Lab Administrative Assistant position!