Administrative specialist jobs in Jackson, NJ - 343 jobs

About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client, an environmental services firm, providing sustainable environmental solutions to a wide range of companies, is looking for an Administrative Assistant to add to their team. Salary/Hourly Rate: $20/hr Position Overview: The Administrative Assistant will manage day-to-day office responsibilities and ad hock tasks as needed. Responsibilities of the Administrative Assistant: Answering calls to the main line and directing them to the correct sources. Faxing documents. Planning and scheduling meetings. Communicating with vendors. Placing and tracking supply orders to the office. Required Experience/Skills for the Administrative Assistant: At least 1 - 2 years as an Administrative Assistant or Office Assistant. Experience scheduling meetings, ordering lunches, managing inventory, and ordering supplies. At least 1 year of experience answering company phone calls. At least 1 year of Microsoft Outlook experience, including Excel and Word. Preferred Experience/Skills for the Administrative Assistant: Familiarity with Oracle. Microsoft PowerPoint experience. Ability to wear many hats and support where needed on the team. Education Requirements: * High school diploma. Benefits: * Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

The overall purpose of this position is to support IEEE Student and Academic Education programs at the university and pre-university level, specifically the EPICS in IEEE and TryEngineering programs. This position supports the implementation, delivery and reporting of educational resources and events for these programs. These programs and resources target university students and their advisors, pre-university educators, as well as IEEE volunteers. The position is primarily responsible for the day-to-day execution of assigned tasks, promotional efforts (working with Educational Activities Marketing), collecting, assessing and reporting program metrics, and recommending program improvements. The position provides support to IEEE's EPICS in IEEE program manager and the Sr. STEM Outreach Manager, with a focus on administrative tasks, data collection, documentation and marketing activities in order for the committees to achieve their stated annual goals. The role may include relationships with other internal stakeholders and external vendors. This person also will provide complete and accurate information to internal stakeholders and external customers in a timely and efficient manner. This person must be able to work independently and as part of a team in a deadline-oriented environment and be able to suggest administrative changes in program procedures/processes to improve operational efficiency. The position reports to the Director, Student and Academic Education Programs and manages no direct reports. This position works under normal guidelines on overall business strategies and objectives and is a part of the Educational Activities team within IEEE. Key Responsibilities SUPPORT OF STUDENT and ACADEMIC EDUCATION PROGRAMS: * Support the EPICS in IEEE and TryEngineering review processes; * Assists with project tracking and reporting for grant programs; * Writes blog posts, articles, and social media posts, with support from Program Managers; * Collaborates with other members of the Educational Activities Marketing staff to provide content for marketing purposes; * Manages vendors/consultants to support the programs/projects; * Establishes strong relationships and communicates effectively with key volunteers and stakeholders at all levels of the organization; * Updates and maintains key performance indicators, metrics and dashboards that can be used to measure the effectiveness and satisfaction with assigned programs/projects; * Supports and participates in the implementation of the Educational Activities Department's mission, goals and objectives; * Works with EPICS in IEEE Program Manager, Sr. STEM Outreach Manager and Director of Student and Academic Programs, and IEEE stakeholders to ensure new programs are integrated effectively into the IEEE * Performs other duties as assigned. WEBSITE AND SOCIAL MEDIA CONTENT: * Updates WordPress website; Work may include: Reviewing and editing existing content on website pages, creating new pager, updating links * Writes content for website and newsletters * Coordinates social media channels following a predetermined schedule. * Replies to any comments left on social media channels * Proofreads materials to be published * Generates reports from systems (Google Analytics, ON24 webinars, etc.) ADMINISTRATIVE AND BASIC FINANCIAL TRACKING AND PROCESSING: * Maintains all electronic files for the program(s) * Maintains contact information for users of various systems * Assists with event logistics, planning and execution * Other responsibilities may be assigned as required Hours Expected: * Up to 30hrs a week. Education * Bachelor's degree or equivalent experience required Work Experience * 2-4 years 2 or more years of experience in related role Preferred Salary Range: * $30-$35/hr. Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. ='For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under ' '. ' 'IEEE is an EEO/AAP Employer/Protected Veteran/Disabled ' '=============================================== ' 'Disclaimer: This is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. '

Job DescriptionDescription: The Administrative Assistant supports the Project Manager, property managers, vendors, and homeowners by providing essential administrative, communication, and organizational support across multiple properties. The individual will also interact with The Board. ________________________________________ Key Responsibilities Streamline day to day operations by managing communications, organizing documents, coordinating schedules, and serving as a reliable first point of contact. Draft correspondence to vendors, contractors, and employees. Handle and route homeowner maintenance calls with professionalism and urgency, ensuring seamless communication between residents and the maintenance team. Create and track work orders for property managers. Process invoices from contractors, utility companies, and other vendors. Generate and issue delinquency notices to homeowners, ensuring accuracy and timely communication in accordance with association policies. Support property managers with resales and through the new owner purchase process as needed. Track annual insurance policy renewals across all properties to ensure continuous coverage. Complete annual workers' compensation audits as requested by insurance agencies. Manage and fulfill supply order requests. Requirements: ________________________________________ Required Skills & Qualifications High school diploma or equivalent required. Strong organizational and multitasking abilities. Proficient in Microsoft Word, Excel, and Outlook. Excellent interpersonal skills with the ability to communicate professionally and diplomatically with homeowners and tenants. Able to work independently and as part of a team. Experience working in a Homeowner's Association (HOA) or property management setting is a plus. Knowledge of insurance policy renewal is a plus. ________________________________________ Benefits This position offers a competitive compensation package and a comprehensive benefits program, including: Health, dental, vision, life, and long-term disability insurance 401(k) plan with matching contribution Paid time off and paid holidays ________________________________________ PRC Management Co., Inc. is an equal opportunity employer. Salary Range: $40k - $50k annually

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and collaborative workforce-our most valuable asset. At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses-the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away-MCCC offers the benefits of a robust institution with the close-knit feel of a true community. In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents-making higher education more accessible for the whole family. With 69-degree programs and 35 credit certificate options, there are countless ways to grow with us-both personally and professionally. JOB DUTIES The Administrative Specialist II provides advanced administrative and operational support to the Division of Arts and Communication. This role requires a strong command of office management systems, attention to detail, and the ability to work independently while supporting multiple stakeholders including faculty, staff, students, and external partners. The Administrative Specialist II coordinates daily operations, ensures the efficient execution of academic and administrative functions, and contributes to the overall effectiveness and professionalism of the division. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. * Serve as the first point of contact for the division; respond to inquiries via email, phone, and in person with professionalism and discretion. * Manage office workflow, scheduling, correspondence, and general communications. * Coordinate meetings, appointments, and division events including room reservations, technology needs, and materials preparation. * Maintain inventory and order office supplies; liaise with Facilities, IT, and Housekeeping as needed to ensure a functional work environment. * Provide administrative support to faculty including course material coordination, textbook adoptions, and minor IT troubleshooting. * Assist students with registration issues, schedule inquiries, and general guidance within College policies. * Track course enrollments, waitlists, and cancellations; prepare and distribute enrollment and budgetary reports for review by the Dean. * Serve as the division's purchasing liaison; create requisitions and monitor budget expenditures. * Reconcile invoices, process payments, and ensure compliance with College purchasing policies. * Support the Dean in preparing budget reports and financial summaries. * Generate and maintain spreadsheets, reports, and data dashboards using Excel or similar software. * Ensure accuracy of records related to courses, faculty loads, and enrollment statistics. * Support preparation of semester and annual reports, assessments, and other data requests. * Partner with staff and faculty across the College to support cross-departmental initiatives and events. * Participate in divisional meetings and committees; contribute to process improvement initiatives. * Assist in planning and execution of special projects as assigned by the Dean. * Handle sensitive and confidential information with professionalism and in accordance with College policies and FERPA regulations. * Perform other duties as assigned in support of departmental and institutional goals. SUPERVISORY RESPONSIBILITIES None BENEFITS ************************************************ WORKING CONDITIONS Please note that assigned tasks and responsibilities span both campuses for all MCCC positions. ADA AND OTHER REQUIREMENTS Positions in this class typically require: ability to use a key board, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.KNOWLEDGE, SKILLS & ABILITIES * Strong organizational, interpersonal, and problem-solving skills. * Excellent verbal and written communication abilities. * Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and comfort learning new systems. * Experience with enterprise systems such as Ellucian Colleague or similar platforms. * Ability to manage multiple priorities in a fast-paced academic environment. * Commitment to providing exceptional service to students, faculty, and staff. REQUIRED QUALIFICATIONS * Associate's degree from an accredited institution. * Minimum of three (3) to five (5) years of progressively responsible administrative experience. * Experience coordinating budgets, data reporting, and office operations in a complex organization. * Prior experience working in Higher Education. The successful candidate should demonstrate the following competencies: Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization. Customer Focus: Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences. Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one's area and other areas, teams, departments, units, or organizations to help achieve business goals. Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. Culture and Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. ================================================================ Mercer County Community College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Mercer County Community College is an EEO/AAP Employer/Protected Veteran/Disabled. Disclaimer: This outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Full-time Description RK Pharma Inc, a vertically integrated pharmaceutical company headquartered in NJ, is seeking an Administrative Associate to work with our growing Human Resources and Administrative Team as we scale towards commercial manufacturing in the next upcoming months. As a company focused on the development, manufacturing and sale of high quality and affordable generic pharmaceutical products worldwide we are looking for sharp, driven, self-directed individuals to help us grow our mid-stage start-up team. This position is located in East Windsor, NJ and is required to be onsite. Requirements If this sounds interesting to you, it's probably because up to this point you have: High school diploma or GED required; Associate or Bachelor's degree in Business Administration or a related field preferred. 2-4 years of administrative or clerical experience, preferably in a pharmaceutical, manufacturing, or regulated environment. Strong knowledge of office administration, document control, and recordkeeping practices. Familiarity with cGMP, GDP, and quality documentation standards a plus. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience with ERP or document management systems (e.g., SAP, Intuit Quick Books). Excellent organization, time management, and communication skills. Ability to handle confidential information with integrity and discretion. The main expectations and responsibilities for this position are: Provide administrative and clerical support to departments such as Quality, Production, and HR. Maintain and organize controlled documents, records, and logs in compliance with GMP and company procedures. Prepare correspondence, reports, meeting minutes, and presentations as assigned. Coordinate meetings, schedules, and travel arrangements for management or departmental teams. Support training record management, ensuring timely updates and documentation accuracy. Assist in data entry, filing, and archiving of batch records, validation documents, and regulatory materials. Serve as a liaison between departments to ensure smooth communication and workflow. Monitor and manage office supplies, inventory, and vendor coordination. Support audit and inspection readiness by ensuring proper organization and retrieval of documentation. Contribute to continuous improvement initiatives for administrative processes and efficiency. If this sounds like something that is of interest to you, please don't hesitate to apply to start a conversation. We look forward to getting to know more about you and the skills you can bring to a company like RK Pharma Inc. WE ARE SLATING THESE HIRES FOR START DATES IN OCTOBER OF 2026 BUT ARE COLLECTING APPLICATIONS NOW, NEXT STEPS WILL BE SENT TO YOU IN EARLY AUGUST 2026 ONSITE INTERVIEWS WILL BE SCHEDULED IN SEPTEMBER 2026 START DATES IN OCTOBER 2026 RK Pharma Inc is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Administrative Specialist - Homecare Office Support Salary: Up to $70,000 per year (based on experience) Job Type: Full-Time About the Role Delicate Homecare Agency is seeking an experienced Administrative Specialist to support the daily operations of our growing homecare team. This position plays a key role in maintaining an organized and efficient office, supporting leadership and staff, and ensuring smooth administrative workflows. If you have a strong background in healthcare or homecare administration and enjoy creating structure, improving processes, and providing excellent support, this is a great opportunity to join a mission-driven team. Key Responsibilities Office Management • Oversee daily office operations and maintain a productive, organized environment • Manage office supplies, equipment, and vendor relationships • Schedule and coordinate meetings, appointments, and travel arrangements Administrative Support • Provide administrative assistance to leadership and team members • Prepare and proofread correspondence, reports, and other documents • Manage phone calls, emails, and mail • Maintain accurate filing systems and databases Project Coordination • Support the planning and execution of special projects and events • Track timelines and deliverables to ensure deadlines are met • Communicate with internal and external partners Customer Service • Serve as the first point of contact for visitors and clients • Provide professional and courteous service in person and by phone • Manage appointment scheduling and client interactions Record Keeping • Maintain organized and confidential records, including financial and compliance files • Handle sensitive information with discretion Process Improvement • Identify opportunities to improve workflows and administrative processes • Recommend and implement new procedures to increase efficiency What We Offer Competitive salary up to $70,000 • Supportive and collaborative work environment • Opportunities for professional growth • Meaningful work in support of compassionate homecare services About Delicate Homecare Agency: Delicate Homecare Agency is dedicated to providing high-quality, compassionate care to clients and families throughout New Jersey. We value professionalism, empathy, and teamwork, and we're proud to support staff who share our mission of making a difference in the lives of others. How to Apply If you're an experienced administrator looking to make an impact in a mission-focused organization, we invite you to apply and join our team. Qualifications Qualifications • Associate or bachelor's degree in business administration or a related field preferred • Previous experience in homecare, healthcare administration, or a medical office required • Strong organizational and multitasking abilities • Excellent written and verbal communication skills • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) • High attention to detail and problem-solving skills • Ability to maintain confidentiality and professionalism • Proactive and reliable team player

The overall purpose of this position is to support IEEE Student and Academic Education programs at the university and pre-university level, specifically the EPICS in IEEE and TryEngineering programs. This position supports the implementation, delivery and reporting of educational resources and events for these programs. These programs and resources target university students and their advisors, pre-university educators, as well as IEEE volunteers. The position is primarily responsible for the day-to-day execution of assigned tasks, promotional efforts (working with Educational Activities Marketing), collecting, assessing and reporting program metrics, and recommending program improvements. The position provides support to IEEE's EPICS in IEEE program manager and the Sr. STEM Outreach Manager, with a focus on administrative tasks, data collection, documentation and marketing activities in order for the committees to achieve their stated annual goals. The role may include relationships with other internal stakeholders and external vendors. This person also will provide complete and accurate information to internal stakeholders and external customers in a timely and efficient manner. This person must be able to work independently and as part of a team in a deadline-oriented environment and be able to suggest administrative changes in program procedures/processes to improve operational efficiency. The position reports to the Director, Student and Academic Education Programs and manages no direct reports. This position works under normal guidelines on overall business strategies and objectives and is a part of the Educational Activities team within IEEE. Key Responsibilities SUPPORT OF STUDENT and ACADEMIC EDUCATION PROGRAMS: Support the EPICS in IEEE and TryEngineering review processes; Assists with project tracking and reporting for grant programs; Writes blog posts, articles, and social media posts, with support from Program Managers; Collaborates with other members of the Educational Activities Marketing staff to provide content for marketing purposes; Manages vendors/consultants to support the programs/projects; Establishes strong relationships and communicates effectively with key volunteers and stakeholders at all levels of the organization; Updates and maintains key performance indicators, metrics and dashboards that can be used to measure the effectiveness and satisfaction with assigned programs/projects; Supports and participates in the implementation of the Educational Activities Department's mission, goals and objectives; Works with EPICS in IEEE Program Manager, Sr. STEM Outreach Manager and Director of Student and Academic Programs, and IEEE stakeholders to ensure new programs are integrated effectively into the IEEE Performs other duties as assigned. WEBSITE AND SOCIAL MEDIA CONTENT: Updates WordPress website; Work may include\: Reviewing and editing existing content on website pages, creating new pager, updating links Writes content for website and newsletters Coordinates social media channels following a predetermined schedule. Replies to any comments left on social media channels Proofreads materials to be published Generates reports from systems (Google Analytics, ON24 webinars, etc.) ADMINISTRATIVE AND BASIC FINANCIAL TRACKING AND PROCESSING: Maintains all electronic files for the program(s) Maintains contact information for users of various systems Assists with event logistics, planning and execution Other responsibilities may be assigned as required Hours Expected\: Up to 30hrs a week. Education Bachelor's degree or equivalent experience required Work Experience 2-4 years 2 or more years of experience in related role Preferred Salary Range\: $30-$35/hr. Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. PLEASE NOTE\: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. ='For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under ' + + '. ' + 'IEEE is an EEO/AAP Employer/Protected Veteran/Disabled ' + '=============================================== ' + 'Disclaimer\: This is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. '

Job DescriptionDescription: RK Pharma Inc, a vertically integrated pharmaceutical company headquartered in NJ, is seeking an Administrative Associate to work with our growing Human Resources and Administrative Team as we scale towards commercial manufacturing in the next upcoming months. As a company focused on the development, manufacturing and sale of high quality and affordable generic pharmaceutical products worldwide we are looking for sharp, driven, self-directed individuals to help us grow our mid-stage start-up team. This position is located in East Windsor, NJ and is required to be onsite. Requirements: If this sounds interesting to you, it's probably because up to this point you have: High school diploma or GED required; Associate or Bachelor's degree in Business Administration or a related field preferred. 2-4 years of administrative or clerical experience, preferably in a pharmaceutical, manufacturing, or regulated environment. Strong knowledge of office administration, document control, and recordkeeping practices. Familiarity with cGMP, GDP, and quality documentation standards a plus. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience with ERP or document management systems (e.g., SAP, Intuit Quick Books). Excellent organization, time management, and communication skills. Ability to handle confidential information with integrity and discretion. The main expectations and responsibilities for this position are: Provide administrative and clerical support to departments such as Quality, Production, and HR. Maintain and organize controlled documents, records, and logs in compliance with GMP and company procedures. Prepare correspondence, reports, meeting minutes, and presentations as assigned. Coordinate meetings, schedules, and travel arrangements for management or departmental teams. Support training record management, ensuring timely updates and documentation accuracy. Assist in data entry, filing, and archiving of batch records, validation documents, and regulatory materials. Serve as a liaison between departments to ensure smooth communication and workflow. Monitor and manage office supplies, inventory, and vendor coordination. Support audit and inspection readiness by ensuring proper organization and retrieval of documentation. Contribute to continuous improvement initiatives for administrative processes and efficiency. If this sounds like something that is of interest to you, please don't hesitate to apply to start a conversation. We look forward to getting to know more about you and the skills you can bring to a company like RK Pharma Inc. WE ARE SLATING THESE HIRES FOR START DATES IN OCTOBER OF 2026 BUT ARE COLLECTING APPLICATIONS NOW, NEXT STEPS WILL BE SENT TO YOU IN EARLY AUGUST 2026 ONSITE INTERVIEWS WILL BE SCHEDULED IN SEPTEMBER 2026 START DATES IN OCTOBER 2026 RK Pharma Inc is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Job DescriptionBenefits/Perks Competitive Compensation Career Growth Opportunities 401(k) with Company Match Medical & Dental Insurance Paid Vacation and Sick Time Off Paid VTO - volunteer time off Excellent work environment Job Summary & Company Established in 1983, Remex, Inc. is a dynamic accounts receivable management company with offices in Princeton, NJ, Skillman, NJ and Willow Grove, PA. We are seeking a motivated Administrative Specialist to join our team. The position is ideally suited for the candidate who possesses the skill set outlined below. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Duties will typically consist of manipulation/formatting of various types of data files, manually data entry, phone reception, correspondence processing, and providing general administrative support. Responsibilities Data analysis and entry Call reception and distribution General office support and administrative functions Correspondence evaluation and processing Document scanning management Qualifications High school diploma/GED and previous administrative experience required Advanced proficiency in excel (vlookup, dynamic formula writing, etc.) Ability to work with and convert various file types including txt, xml, xlsx, csv, etc. Proficiency with MS office products (Word, Outlook, and PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Excellent telephone etiquette Why Us? Competitive Compensation: We offer competitive pay and excellent benefits! Company Culture: We enjoy working with each other and have a friendly work environment. We have regular team outings and in office gatherings. Challenging and Interesting Work: Our work is very wide ranging. It is always interesting, and at times challenging. Job Stability and Security: We have been in business since 1983 with the same founding ownership and offer excellent job stability and security.

Christina Seix Academy is an independent Pre-K to 8th-grade boarding school. Our purpose is to empower extraordinary young people to grow "From Potential to Achievement' by addressing the systemic educational and other barriers that have historically held back children from marginalized communities. We are proud to employ a culturally diverse staff that is reflective of our diverse student population. We are seeking a Full-time Administrative Support staff member for the 2025-26 school year. This position will work closely with multiple departments including, but not limited to, People Operations and Postgraduate Success. Job responsibilities will include: HR Administration and Compliance Oversee the annual Paychex document signature process Support with the preparation of renewal and stipend letters Assist with employee file audit and organization Assist with form completion for work verifications, disability, and loan forgiveness Recruiting, Onboarding & Offboarding Support with preboarding, onboarding, and offboarding processes Assist with candidate tracking Engagement Initiatives Assist with planning and preparation of department appreciation events, team building activities, and other celebrations Data Collection & Analysis Assist with analysis of all employee surveys, including annual Engagement Survey, annual Pulse Survey, annual Growth and Development Questionnaire, and ongoing onboarding and exit surveys Assist with the collection and analysis of recruitment metrics Collect, organize, and maintain alumni academic records, including report cards and standardized test scores Analyze academic data to identify trends, strengths, and areas for growth among alumni Synthesize data into clear reports and actionable insights for CSA leadership Identify patterns in alumni narratives to help CSA leadership evaluate the effectiveness of CSA's programs and supports Program & Curriculum Support Translate key findings from alumni data and experiences into a structured alumni curriculum Collaborate with CSA staff to refine workshops, resources, and support systems that address identified needs Ensure curriculum content reflects the lived experiences of alumni and builds on CSA's mission and values Reporting & Communication Prepare regular summaries of alumni outcomes for internal and external stakeholders Present findings in accessible, engaging formats to inform decision-making and strengthen alumni programming. School Culture Collaborate with colleagues to support a positive, supportive, and inclusive work environment to drive employee engagement and satisfaction Model the highest ethical and professional behavior during interactions with employees Serve as a role model for CSA students in demonstrating a positive attitude and an effective work ethic All CSA staff are encouraged and sometimes required to attend and/or participate in school-wide events, including concerts, athletic events, and celebrations Physical and Emotional Demands: Work may require long periods of sitting, standing and/or walking, as well as occasional reaching at or above shoulder height, twisting, pushing/pulling and stooping/bending/lifting to perform activities with students and staff; must be able to work in an open-concept environment where noise and other activities may at times interfere with concentration. Must be able to alter plans/routines when unexpected, stressful situations and multiple interruptions occur without projecting stress/frustration that would adversely affect the work environment. Equal Opportunity Employer Christina Seix Academy is an equal opportunity employer and does not discriminate on the basis of race, sex, color, creed, sexual orientation, national or ethnic origin, veteran or handicapped status in its hiring policies. Application Instructions: Interested individuals, please send resume and cover letter to Cari Welsh, the Director of People Operations and Talent Development, at *******************************. For more information about Christina Seix Academy, you are encouraged to visit our website at *****************************

Job DescriptionHousing Administrator Assistant Family Service Association of Bucks County Langhorne, PA | Part-Time (24 hours per week) | $20.80 / hour At Family Service Association of Bucks County, we are always seeking compassionate and qualified individuals dedicated to making a difference in the lives of others. Each year, we assist nearly 30,000 individuals in overcoming a wide range of challenges-from substance use and mental health issues to homelessness. If you have a passion for helping people and want to be part of a team that listens, cares, and provides support every day, we invite you to explore this career opportunity as a Housing Administrator Assistant. Why You'll Love Working Here Work-Life Balance: Vacation and sick leave to recharge and care for yourself and your loved ones. Professional Growth: Continuing education, mentorship and supervision, and career advancement opportunities. Employee Support: Access to the Employee Life Assistance Program for mental health, legal, financial, and personal guidance. Perks and Discounts: LifeMart program savings on electronics, wellness, travel, childcare, and more. Key Responsibilities Serve as the first point of contact for individuals seeking housing assistance, providing information, referrals, and application guidance. Review and process housing applications to determine eligibility in accordance with HUD, CoC, and agency requirements. Conduct in-person intake interviews and housing assessments. Manage and maintain program waitlists when immediate housing is not available. Collect, verify, and maintain required client documentation, including income, household composition, disability status, homelessness history, and HIV status (HOPWA). Assist with annual and ongoing recertifications to ensure continued program eligibility and compliance. Maintain organized, accurate, and audit-ready physical and electronic client files. Assist with data collection and reporting for Annual Progress Reports (APR) and other required performance reports. Support leasing, admissions, move-ins, and move-outs for housing participants. Assist with preparation and submission of monthly rental assistance payments. Maintain payment tracking logs and supporting documentation. Track NSPIRE inspection results, corrective actions, and required deadlines. Maintain landlord and property management documentation, including W-9s, ACH forms, insurance, and contact information. Communicate routinely with landlords and property managers and document housing-related concerns for escalation as needed. Assist participants with applications to other permanent housing resources, including Housing for Disabled Persons and Housing Choice Voucher programs. Educate participants on tenant responsibilities, landlord/tenant relationships, and fair housing rights. Coordinate closely with the Housing Administrator, Medical Case Managers, and other staff to support housing stability and program compliance. Request, retrieve, organize, and securely maintain EIV (Enterprise Income Verification) reports in accordance with HUD requirements. Participate in required trainings, meetings, and program briefings. Perform administrative and clerical tasks to support housing program operations. Maintain confidentiality and handle sensitive information in compliance with HIPAA and HUD standards. Be flexible with scheduling and duties to meet program and agency needs. Perform additional duties as assigned. Qualifications Bachelor's degree or equivalent combination of education and experience. Computer proficiency: HMIS, Credible, ADP, Microsoft Office Suite. Equal Opportunity Employer / Commitment to Inclusion Family Service Association of Bucks County is an equal opportunity employer. We are committed to fostering an inclusive environment. In accordance with the Americans with Disabilities Act (ADA) and the Pennsylvania Human Relations Act, we provide reasonable accommodations to ensure all employees can perform the essential functions of their roles. If you require accommodation during the application or interview process, please contact our Human Resources Department at **************. Apply today and join a team dedicated to listening, caring, and supporting our clients every day!

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Craft and coordinate scientific communication flow between clinical franchises and provide input in the interaction between brands. Coordinate the interaction between the central diabetes medical team and direct report affiliates on critical strategic direction by brand and portfolio. Support the interaction with regions no directly reporting to the DCV business unit. Act as administrator of the team-wide meetings and of the medical diabetes governing bodies, including collecting minutes and disseminating them to the team. Support the preparation of communication between the diabetes team and upper management Skills: Mastering of executive writing, PowerPoint and Excel , project management, industry and clinical experience preferred Must be able to prioritize, shift projects quickly and comfortable providing updates to upper level management Qualifications advanced degree preferred Additional Information Regards, Akriti Gupta Associate Recruiter (Clinical / Scientific) Artech Information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960 Office: ************ | Fax: ************ Connect with us on - LinkedIn | Facebook | Twitter

Employment Status:Full time Shift:Day (United States of America) Facility:100 Health Center Dr - BridgewaterRequisition Number:R157237 Healthcare Administrative Associate - Bridgewater Family Medicine (Open) How You'll Help Transform Healthcare:This is Carilion Clinic ... An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. Here is the opportunity to apply your skills in a dynamic new environment and maximize your career growth with tools that will help enhance your professional development. We believe that by fostering a supportive and empowering work culture, we can create a positive impact in the world and achieve our goals together. As a healthcare administrative associate, you'll play an important role by maintaining front-office workflow vital to optimizing the efficiency of the medical practice, clinic, and/or department. The healthcare administrative associate job duties include, but may not be limited to the following: Greets, screens, and provides service to patients and visitors. Processes mail, fax, and other documents. Maintains multi-line phone system/switchboard. Schedules, registers, and checks patients in/out. Maintains medical records. Performs data management and spreadsheets. Runs and maintains reports. Performs charge entry. Processes billing documents and researches and resolves issues. Collect co-payments, deductibles, and other self-pay amounts at time of service. Maintains cash box and receipt books. What We Require: Education: High school diploma or GED. Experience: none Licensure, certification, and/or registration: none Life Support: none Other Minimum Qualifications: Must be customer driven, have strong grammar, spelling and punctuation skills, knowledge of medical terminology, knowledge of office procedures and equipment, proficiency in computer data entry/keyboarding, ability to use electronic medical records and good organizational, communication, and interpersonal skills. Knowledge of Microsoft software applications preferred (Word, Excel). Ability to multi-task. Recruiter: HAYLEY OHL Recruiter Email: ************************** For more information, contact the HR Service Center at **************. Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at ************, 8:00 a.m. to 4:30 p.m., Monday through Friday. For more information on E-Verify: ******************************************************************* Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training

The Administrative Assistant supports the Project Manager, property managers, vendors, and homeowners by providing essential administrative, communication, and organizational support across multiple properties. The individual will also interact with The Board. ________________________________________ Key Responsibilities Streamline day to day operations by managing communications, organizing documents, coordinating schedules, and serving as a reliable first point of contact. Draft correspondence to vendors, contractors, and employees. Handle and route homeowner maintenance calls with professionalism and urgency, ensuring seamless communication between residents and the maintenance team. Create and track work orders for property managers. Process invoices from contractors, utility companies, and other vendors. Generate and issue delinquency notices to homeowners, ensuring accuracy and timely communication in accordance with association policies. Support property managers with resales and through the new owner purchase process as needed. Track annual insurance policy renewals across all properties to ensure continuous coverage. Complete annual workers' compensation audits as requested by insurance agencies. Manage and fulfill supply order requests. Requirements ________________________________________ Required Skills & Qualifications High school diploma or equivalent required. Strong organizational and multitasking abilities. Proficient in Microsoft Word, Excel, and Outlook. Excellent interpersonal skills with the ability to communicate professionally and diplomatically with homeowners and tenants. Able to work independently and as part of a team. Experience working in a Homeowner's Association (HOA) or property management setting is a plus. Knowledge of insurance policy renewal is a plus. ________________________________________ Benefits This position offers a competitive compensation package and a comprehensive benefits program, including: Health, dental, vision, life, and long-term disability insurance 401(k) plan with matching contribution Paid time off and paid holidays ________________________________________ PRC Management Co., Inc. is an equal opportunity employer. Salary Range: $40k - $50k annually

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

The U.S.-based Administrative Assistant (AA) serves as the primary administrative anchor for IEEE Smart Village's global operations. This role manages contracts, compliance, financial documentation, supplier onboarding, governance support, and enterprise systems to ensure that ISV's global programs operate with accuracy, transparency, and full adherence to IEEE policies and the ISV Constitution, Bylaws, and Operations Manual. Working closely with the Senior Program Manager, ISV ExCom, IEEE Philanthropy, and global volunteer leadership, the AA supports a wide range of operational, financial, and governance workflows. Key responsibilities include administering Project Support Agreements (PSAs) through ParleyPro/IEEE CMS; managing DocuSign workflows; overseeing annual Conflict of Interest compliance; maintaining insurance and vendor documentation; processing invoices and ETPRs; supporting NextGen, Concur, and Bravo transactions; preparing governance minutes; maintaining enterprise databases; and supporting internal audits and donor reporting. This position is based in the IEEE Piscataway, New Jersey office and may require occasional domestic or international travel. Some flexibility in work hours is expected to support global governance meetings. Required Experience & Skills * Demonstrated experience in administrative support, operations, compliance, or financial processing * Strong proficiency with Google Workspace and Microsoft Office Suite * Experience with enterprise systems such as contract management tools, financial processing platforms, or workflow systems * Excellent organizational skills with strong attention to detail * Ability to manage multiple tasks, deadlines, and documentation workflows * Strong written communication skills, including meeting minutes and formal documentation * Ability to work collaboratively with global teams across time zones Preferred Experience * Familiarity with ParleyPro, DocuSign, NextGen, Concur, Bravo, ETPR, or similar enterprise systems * Experience supporting governance bodies, committees, or nonprofit operations * Experience with Smartsheet, Adobe Acrobat Pro, or grant management tools * Prior experience in a global or volunteer‑driven organization Other Requirements * Position based in Piscataway, NJ * Flexibility to attend occasional virtual meetings outside standard U.S. business hours Salary Range: * $28-$32/hr