Find The Best Administrative Specialist Jobs For You

Where do you want to work?

0 selections

Administrative Specialist Careers

As more and more businesses become remote, administrative specialists will increase in demand and take on a role called virtual assistants. Surprisingly, there is an art to organizing paperwork, arranging schedules, managing correspondence, and attending to customer inquiries.

Besides performing the primary clerical tasks, administrative specialists also help in preparing minutes, developing presentation summaries, conducting research and analysis as well as maintaining electronic databases.

Employers require a minimum high school diploma but prefer administrative specialists that have a bachelor's degree. The salary is, on average, $21 per hour and is a market that is not crowded and offers a low barrier to entry. This role is fitting for someone who loves organizing things and scheduling activities. If you are entrepreneurial enough, you can even set up your own virtual assistant platform.

There is more than meets the eye when it comes to being an administrative specialist. For example, did you know that they make an average of $19.07 an hour? That's $39,657 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Administrative Specialist Do

There are certain skills that many administrative specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, organizational skills and writing skills.

When it comes to the most important skills required to be an administrative specialist, we found that a lot of resumes listed 10.6% of administrative specialists included customer service, while 7.8% of resumes included office procedures, and 7.6% of resumes included communication. Hard skills like these are helpful to have when it comes to performing essential job responsibilities.

When it comes to searching for a job, many search for a key term or phrase. Instead, it might be more helpful to search by industry, as you might be missing jobs that you never thought about in industries that you didn't even think offered positions related to the administrative specialist job title. But what industry to start with? Most administrative specialists actually find jobs in the technology and education industries.

How To Become an Administrative Specialist

If you're interested in becoming an administrative specialist, one of the first things to consider is how much education you need. We've determined that 38.6% of administrative specialists have a bachelor's degree. In terms of higher education levels, we found that 10.4% of administrative specialists have master's degrees. Even though some administrative specialists have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an administrative specialist. When we researched the most common majors for an administrative specialist, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on administrative specialist resumes include high school diploma degrees or master's degree degrees.

You may find that experience in other jobs will help you become an administrative specialist. In fact, many administrative specialist jobs require experience in a role such as administrative assistant. Meanwhile, many administrative specialists also have previous career experience in roles such as customer service representative or office manager.

What is the right job for my career path?

Tell us your goals and we'll match you with the right jobs to get there.

Average Salary
$39,657
Average Salary
Job Growth Rate
-7%
Job Growth Rate
Job Openings
34,659
Job Openings

Administrative Specialist Career Paths

Top Careers Before Administrative Specialist

Top Careers After Administrative Specialist

What is the right job for my career path?

Tell us your goals and we'll match you with the rights job to get there.

Average Salary for an Administrative Specialist

Administrative Specialists in America make an average salary of $39,657 per year or $19 per hour. The top 10 percent makes over $60,000 per year, while the bottom 10 percent under $26,000 per year.
Average Salary
$39,657

Best Paying Cities

City
ascdesc
Average Salarydesc
New Brunswick, NJ
Salary Range45k - 78k$60k$59,996
Washington, DC
Salary Range45k - 77k$60k$59,747
Albany, NY
Salary Range44k - 75k$58k$58,006
Los Angeles, CA
Salary Range41k - 65k$52k$52,027
Philadelphia, PA
Salary Range36k - 62k$48k$47,724
Ann Arbor, MI
Salary Range36k - 61k$47k$47,181
$27k
$78k

Recently Added Salaries

Job TitleCompanyascdescCompanyascdescStart DateascdescSalaryascdesc
Administrative Specialist
Administrative Specialist
Randstad
Randstad
01/30/2021
01/30/2021
$30,26201/30/2021
$30,262
Administrative Specialist
Administrative Specialist
Jobspot
Jobspot
01/30/2021
01/30/2021
$30,00001/30/2021
$30,000
Administrative Specialist I
Administrative Specialist I
Nc Department of Transportation
Nc Department of Transportation
01/30/2021
01/30/2021
$31,20001/30/2021
$31,200
Administrative Specialist II
Administrative Specialist II
University of South Carolina
University of South Carolina
01/30/2021
01/30/2021
$24,94301/30/2021
$24,943
Administrative Specialist PW ENG
Administrative Specialist PW ENG
City of Boise
City of Boise
01/29/2021
01/29/2021
$28,23701/29/2021
$28,237
See More Recent Salaries

Calculate your salary

Use Zippia's Salary Calculator to see how your pay matches up.

Administrative Specialist Resumes

Designing and figuring out what to include on your resume can be tough, not to mention time-consuming. That's why we put together a guide that is designed to help you craft the perfect resume for becoming an Administrative Specialist. If you're needing extra inspiration, take a look through our selection of templates that are specific to your job.

Learn How To Write an Administrative Specialist Resume

At Zippia, we went through countless Administrative Specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Detailed Information

Administrative Specialist Demographics

Gender

female

71.2 %

male

24.1 %

unknown

4.8 %

Ethnicity

White

69.9 %

Hispanic or Latino

15.2 %

Black or African American

9.1 %

Foreign Languages Spoken

Spanish

59.6 %

French

7.2 %

Japanese

3.7 %
See More Demographics

Administrative Specialist Education

Degrees

Bachelors

38.6 %

Associate

21.6 %

High School Diploma

16.3 %

Top Colleges for Administrative Specialists

1. Western Carolina University

Cullowhee, NC • Public

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Public

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Public

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Public

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Public

In-State Tuition
$11,463
Enrollment
13,676
See More Education Info
Job type you want
Full Time
Part Time
Internship
Temporary

Top Skills For an Administrative Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 10.6% of administrative specialists listed customer service on their resume, but soft skills such as interpersonal skills and organizational skills are important as well.

Best States For an Administrative Specialist

Some places are better than others when it comes to starting a career as an administrative specialist. The best states for people in this position are Massachusetts, Rhode Island, New Jersey, and New York. Administrative specialists make the most in Massachusetts with an average salary of $67,154. Whereas in Rhode Island and New Jersey, they would average $65,424 and $60,239, respectively. While administrative specialists would only make an average of $57,918 in New York, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Massachusetts

Total Administrative Specialist Jobs:
1,239
Highest 10% Earn:
$110,000
Location Quotient:
1.18
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. District of Columbia

Total Administrative Specialist Jobs:
344
Highest 10% Earn:
$97,000
Location Quotient:
1.79
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Alaska

Total Administrative Specialist Jobs:
163
Highest 10% Earn:
$64,000
Location Quotient:
1.7
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
View Full List

How Do Administrative Specialist Rate Their Jobs?

Working as an Administrative Specialist? Share your experience anonymously.
Rate
Do you work as an Administrative Specialist?
Rate how you like work as Administrative Specialist. It's anonymous and will only take a minute.
Rate

Top Administrative Specialist Employers

We've made finding a great employer to work for easy by doing the hard work for you. We looked into employers that employ administrative specialists and discovered their number of administrative specialist opportunities and average salary. Through our research, we concluded that United States Army was the best, especially with an average salary of $57,515. United States Marine follows up with an average salary of $53,388, and then comes Kaiser Permanente with an average of $38,026. In addition, we know most people would rather work from home. So instead of having to change careers, we identified the best employers for remote work as an administrative specialist. The employers include Realogy, Washington Federal, and Devereux Foundation

1. United States Army
4.0
Avg. Salary: 
$57,515
Administrative Specialists Hired: 
2,990+
2. United States Marine
4.1
Avg. Salary: 
$53,388
Administrative Specialists Hired: 
1,169+
3. Kaiser Permanente
4.7
Avg. Salary: 
$38,026
Administrative Specialists Hired: 
191+
4. KBR
4.7
Avg. Salary: 
$61,460
Administrative Specialists Hired: 
179+
5. South Carolina Department of Transportation
4.2
Avg. Salary: 
$45,630
Administrative Specialists Hired: 
175+
6. United States Navy
3.8
Avg. Salary: 
$53,367
Administrative Specialists Hired: 
164+
Updated October 2, 2020