What is an Administrative Specialist

As more and more businesses become remote, administrative specialists will increase in demand and take on a role called virtual assistants. Surprisingly, there is an art to organizing paperwork, arranging schedules, managing correspondence, and attending to customer inquiries.

Besides performing the primary clerical tasks, administrative specialists also help in preparing minutes, developing presentation summaries, conducting research and analysis as well as maintaining electronic databases.

Employers require a minimum high school diploma but prefer administrative specialists that have a bachelor's degree. The salary is, on average, $21 per hour and is a market that is not crowded and offers a low barrier to entry. This role is fitting for someone who loves organizing things and scheduling activities. If you are entrepreneurial enough, you can even set up your own virtual assistant platform.

There is more than meets the eye when it comes to being an Administrative Specialist. For example, did you know that they make an average of $19.07 an hour? That's $39,670 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Administrative Specialist Do

There are certain skills that many Administrative Specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed Interpersonal skills, Organizational skills and Writing skills.

Learn more about what an Administrative Specialist does

How To Become an Administrative Specialist

If you're interested in becoming an Administrative Specialist, one of the first things to consider is how much education you need. We've determined that 48.3% of Administrative Specialists have a bachelor's degree. In terms of higher education levels, we found that 6.8% of Administrative Specialists have master's degrees. Even though most Administrative Specialists have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an Administrative Specialist. When we researched the most common majors for an Administrative Specialist, we found that they most commonly earn Bachelor's Degree degrees or Associate Degree degrees. Other degrees that we often see on Administrative Specialist resumes include High School Diploma degrees or Master's Degree degrees.

You may find that experience in other jobs will help you become an Administrative Specialist. In fact, many Administrative Specialist jobs require experience in a role such as Administrative Assistant. Meanwhile, many Administrative Specialists also have previous career experience in roles such as Customer Service Representative or Office Manager.

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And if you’re looking for a job, here are the five top employers hiring now:

  1. Dell Jobs (56)
  2. IBM Jobs (107)
  3. Pfizer Jobs (71)
  4. Halliburton Jobs (146)
  5. Dana-Farber Cancer Institute Jobs (52)
Average Salary
$39,670
Average Salary
Job Growth Rate
-7%
Job Growth Rate
Job Openings
81,920
Job Openings
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Average Salary for an Administrative Specialist

Administrative Specialists in America make an average salary of $39,670 per year or $19 per hour. The top 10 percent makes over $62,000 per year, while the bottom 10 percent under $25,000 per year.
Average Salary
$39,670
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12 Administrative Specialist Resume Examples

Learn How To Write an Administrative Specialist Resume

At Zippia, we went through countless Administrative Specialist resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Administrative Specialist Resume Examples And Templates

And if you’re looking for a job, here are the five top employers hiring now:

  1. Dell Jobs (56)
  2. IBM Jobs (107)
  3. Pfizer Jobs (71)
  4. Halliburton Jobs (146)
  5. Dana-Farber Cancer Institute Jobs (52)

Choose From 10+ Customizable Administrative Specialist Resume templates

Zippia allows you to choose from different easy-to-use Administrative Specialist templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Specialist resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Administrative Specialist Resume
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Administrative Specialist Resume

Administrative Specialist Demographics

Administrative Specialist Gender Statistics

female

75.6 %

male

24.4 %

Administrative Specialist Ethnicity Statistics

White

70.2 %

Hispanic or Latino

15.1 %

Black or African American

8.9 %

Administrative Specialist Foreign Languages Spoken Statistics

Spanish

59.6 %

French

7.2 %

Japanese

3.7 %
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Administrative Specialist Education

Administrative Specialist Majors

34.3 %

Administrative Specialist Degrees

Bachelors

48.3 %

Associate

24.3 %

High School Diploma

13.4 %

Top Colleges for Administrative Specialists

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676
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Top Skills For an Administrative Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 10.6% of Administrative Specialists listed Customer Service on their resume, but soft skills such as Interpersonal skills and Organizational skills are important as well.

Best States For an Administrative Specialist

Some places are better than others when it comes to starting a career as an Administrative Specialist. The best states for people in this position are Hawaii, California, Nevada, and New Jersey. Administrative Specialists make the most in Hawaii with an average salary of $70,178. Whereas in California and Nevada, they would average $63,105 and $48,631, respectively. While Administrative Specialists would only make an average of $47,861 in New Jersey, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Hawaii

Total Administrative Specialist Jobs:
144
Highest 10% Earn:
$98,000
Location Quotient:
1.5
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. District of Columbia

Total Administrative Specialist Jobs:
344
Highest 10% Earn:
$89,000
Location Quotient:
1.79
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. California

Total Administrative Specialist Jobs:
3,589
Highest 10% Earn:
$102,000
Location Quotient:
1.07
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Administrative Specialists

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Top Administrative Specialist Employers

We've made finding a great employer to work for easy by doing the hard work for you. We looked into employers that employ Administrative Specialists and discovered their number of Administrative Specialist opportunities and average salary. Through our research, we concluded that United States Marine was the best, especially with an average salary of $45,165. Kaiser Permanente follows up with an average salary of $37,769, and then comes KBR with an average of $45,434. In addition, we know most people would rather work from home. So instead of having to change careers, we identified the best employers for remote work as an Administrative Specialist. The employers include DLA Piper, Advanced Micro Devices, and Commonwealth Financial Network

Most Common Employers For Administrative Specialist

RankCompanyZippia ScoreAverage Administrative Specialist SalaryAverage Salary
1$117,910
2$97,184
3$62,137
4$51,753
5$46,363
6$45,434

Becoming an Administrative Specialist FAQs

How long does it take to become an Administrative Specialist?

It takes 4 years of professional experience to become an administrative specialist. That is the time it takes to learn specific administrative specialist skills, but does not account for time spent in formal education. If you include the normal education requirements to complete a college degree, then it takes 7 to 9 years years to become an administrative specialist.

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Do you need a degree to be an administrative specialist?

Yes, you need a degree to be an administrative specialist. However, some employers may only ask for a high school diploma and instead offer on-the-job training.

In general, those with higher degrees can earn more. Those with a master's degree can earn an average salary of $46,914 compared to those with just a high school diploma at around $42,256. Most commonly, administrative specialists have an associate's or bachelor's degree in business, but they can also have related fields like accounting.

The most common colleges to become one are through the University of Phoenix, Strayer University, and the University of South Carolina - Columbia. Some of the best colleges are Western Carolina University in North Carolina, Stanford University in California, and Ball State University in Indiana.

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How much does an administrative specialist make at Facebook?

An administrative specialist at Facebook makes around $64,295 annually. In general, the technology industry pays administrative specialists the most, with the salary ranging anywhere between $34,000 to $80,000.

As most jobs go, factors like location, education, and experience can determine your exact salary.

Entry-level positions typically start on the lower salary range, whereas senior-level positions usually earn on the higher range, making close to six-figure salaries. Those with a master's degree can generally make around $6,000 more than those with a high school diploma.

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What do administrative support specialists do?

Administrative support specialists provide support in the office, such as management, clerical tasks, and back-office duties. They are professionals who keep the office running smoothly by doing a variety of tasks.

Administrative support specialists typically manage the purchasing and inventory of office supplies as well as schedule the maintenance of office equipment.

They serve as a liaison for executives by screening incoming calls and emails, sorting mails, and setting appointments with employees, customers, and vendors. Additionally, they usually also draft memos and edit report proposals and other business documents.

Some examples of their responsibilities include creating PowerPoint presentations for meetings and training, generating reports, and maintaining the distribution of fax/phone/email/postal mail communication.

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What is administrative expertise?

Administrative expertise has the skills and knowledge to keep an office running smoothly. For example, an administrative specialist will handle things like clerical staff, paperwork, arrange schedules, manage correspondence, and attend to customer inquiries.

In general, those with administrative expertise are called administrative specialists and are in charge of various clerical tasks to support supervisors and management staff. Their responsibility is to act as the main point of contact among clients and may deal with inquiries, complaints, and issues.

Additionally, they may arrange appointments and travel, manage payroll, and keep an organized database. Furthermore, an administrative specialist can also conduct research and analysis, prepare reports and other forms of documentation, and coordinate workflow in a particular area.

So, having administrative expertise is not only about having strong customer service and communication but also knowledge of office procedures, data entry, and logistics.

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What is an administrative management specialist?

An administrative management specialist is an expert in providing support in the office to keep business running smoothly. It is closely related to titles like administrative specialists and hold similar responsibilities, although they may handle larger operations and have higher-level duties.

For example, an administrative specialist is a professional that specializes in administrative tasks to support supervisors and management staff. Their responsibility is typically to act as the main point of contact among clients, and they may deal with inquiries, complaints, and issues.

Additionally, they may arrange appointments and travel, manage payroll, and keep an organized database. Furthermore, they can also conduct research and analysis, prepare reports and other forms of documentation, and coordinate workflow in a particular area.

As an administrative management specialist, depending on the company, you may hold higher responsibilities. For example, in general, the occupation of an administrative manager oversees the work of the entire administrative staff at a company or organization.

They set goals, delegate, and coordinate tasks, organize schedules, manage databases, and create reports on administrative processes.

So, an administrative management specialist may have all or some of these combined duties of an administrative specialist and administrative management.

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What is the highest-paying administrative job?

The highest-paying administrative job is a hospital administrator. Administrative responsibilities will vary with the specific type of company or work being done.

The annual average salary for a hospital administrator is approximately $111,000. This salary reflects the administrator's responsibility to operate all areas of a hospital efficiently. Similarly, the average salary of a city administrator is approximately $94,000 annually. Both positions represent large operations with many departments that must work effectively.

Government administrators also earn an annual salary of approximately $111,000. This is another field that requires the integration of multiple departments, managers, and employees. Over 68% of government administrators earn more than the national average salary.

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What should I study to become an administrator?

To become an administrator, you should study business or accounting. Administrators typically have an associate's or bachelor's degree, but those with just a high school diploma can also enter the occupation.

In general, those with a higher degree can earn more. Those with a bachelor's degree can earn an average salary of $36,281 compared to those with just a high school diploma at $34,213.

Some of the most common colleges to become an office administrator are the University of Phoenix, Strayer University, and DeVry University. Some of the best colleges are Western Carolina University in North Carolina, Stanford University in California, and Ball State University in Indiana.

To boost your qualifications, you can obtain certifications. For example, a common one is the IPMA - Certified Professional (IPMA-CP) by the International Public Management Association for Human Resources (IPMA-HR).

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