Administrative specialist demographics and statistics in the US
Administrative specialist demographics research summary. Zippia estimates administrative specialist demographics and statistics in the United States by using a database of 30 million profiles. Our administrative specialist estimates are verified against BLS, Census, and current job openings data for accuracy. Zippia's data science team found the following key facts about administrative specialists after extensive research and analysis:
- There are over 1,002,654 administrative specialists currently employed in the United States.
- 75.6% of all administrative specialists are women, while 24.4% are men.
- The average administrative specialist age is 50 years old.
- The most common ethnicity of administrative specialists is White (65.9%), followed by Hispanic or Latino (16.3%), Black or African American (9.3%) and Unknown (3.9%).
- Administrative specialists are most in-demand in Little Rock, AR.
- The technology industry is the highest-paying for administrative specialists.
- Washington, DC pays an annual average wage of $52,909, the highest in the US.
- In 2022, women administrative specialists earned 91% of what men earned.
- 6% of all administrative specialists are LGBT.
- District of Columbia is the best state for administrative specialists to live.
- Administrative specialists are 30% more likely to work at private companies in comparison to public companies.
On this page
Administrative specialist demographics by:
Administrative specialist gender statistics
75.6% of administrative specialists are women and 24.4% of administrative specialists are men.
- Female, 75.6%
- Male, 24.4%
Administrative specialist gender ratio
| Gender | Percentages |
|---|---|
| Female | 75.6% |
| Male | 24.4% |
Administrative specialist gender pay gap
Women earn 91¢ for every $1 earned by men
Male income
$43,911
Female income
$39,953
Administrative specialist gender ratio over time
This data breaks down the percentage of men and women in administrative specialist positions over time. Currently, 75.6% of administrative specialists are female.
Administrative specialist gender ratio by year
| Year | Male | Female |
|---|---|---|
| 2010 | 15.80% | 84.20% |
| 2011 | 15.23% | 84.77% |
| 2012 | 16.58% | 83.42% |
| 2013 | 16.30% | 83.70% |
| 2014 | 16.96% | 83.04% |
| 2015 | 18.44% | 81.56% |
| 2016 | 18.27% | 81.73% |
| 2017 | 19.78% | 80.22% |
| 2018 | 20.95% | 79.05% |
| 2019 | 21.80% | 78.20% |
| 2020 | 22.82% | 77.18% |
| 2021 | 24.45% | 75.55% |
Administrative specialist related jobs gender ratio
We compared administrative specialists with similar job titles to see how gender ratios vary. As you can see, administrative assistant engineering and assistant operator have the biggest gender ratio gaps.
| Job title | Male | Female |
|---|---|---|
| Escrow Secretary | 3% | 97% |
| Placement Secretary | 3% | 97% |
| Administrative Assistant/Secretary/Receptionist | 4% | 96% |
| Administrative Specialist | 24% | 76% |
| Information Technology Assistant | 67% | 33% |
| Assistant Operator | 77% | 23% |
| Administrative Assistant Engineering | 78% | 22% |
Male
Female
100%
75%
50%
25%
0%
0%
25%
50%
75%
100%
Administrative specialist demographics by race
The most common ethnicity among administrative specialists is White, which makes up 65.9% of all administrative specialists. Comparatively, 16.3% of administrative specialists are Hispanic or Latino and 9.3% of administrative specialists are Black or African American.
- White, 65.9%
- Hispanic or Latino, 16.3%
- Black or African American, 9.3%
- Unknown, 3.9%
- Asian, 3.8%
- American Indian and Alaska Native, 0.8%
Administrative specialist race
| Administrative specialist race | Percentages |
|---|---|
| White | 65.9% |
| Hispanic or Latino | 16.3% |
| Black or African American | 9.3% |
| Unknown | 3.9% |
| Asian | 3.8% |
| American Indian and Alaska Native | 0.8% |
Administrative specialist race and ethnicity over time
See how administrative specialist racial and ethnic diversity trended since 2010 according to the United States Census Bureau data.
Administrative specialist race and ethnicity by year
| Year | White | Black or African American | Asian | Hispanic or Latino |
|---|---|---|---|---|
| 2010 | 71.65% | 9.83% | 3.15% | 13.27% |
| 2011 | 71.46% | 10.09% | 3.04% | 13.25% |
| 2012 | 71.15% | 10.10% | 3.12% | 13.34% |
| 2013 | 71.21% | 9.72% | 3.31% | 13.52% |
| 2014 | 70.87% | 9.84% | 3.28% | 13.82% |
| 2015 | 70.34% | 9.84% | 3.30% | 14.30% |
| 2016 | 69.63% | 9.71% | 3.64% | 14.63% |
| 2017 | 69.70% | 9.45% | 3.40% | 15.04% |
| 2018 | 69.74% | 9.18% | 3.45% | 15.34% |
| 2019 | 70.21% | 8.89% | 3.50% | 15.13% |
| 2020 | 68.38% | 8.63% | 3.58% | 14.93% |
| 2021 | 65.93% | 9.32% | 3.84% | 16.31% |
Administrative specialist wage gap by race
According to our data, asian administrative specialists have the highest average salary compared to other ethnicities. White administrative specialists have the lowest average salary at $42,924.
| Ethnicity | Salary |
|---|---|
| Unknown | $42,978 |
| White | $42,924 |
| Black or African American | $43,586 |
| Asian | $46,295 |
| Hispanic or Latino | $43,856 |
Average administrative specialist age
See how the average age of administrative specialists varies based on ethnicity and gender.
Male
Female
Administrative specialist age by race and gender
| Race | Male age | Female age |
|---|---|---|
| Black or African American | 47 | 52 |
| Unknown | 36 | 49 |
| Asian | 43 | 47 |
| Hispanic or Latino | 38 | 45 |
| White | 45 | 54 |
| American Indian and Alaska Native | 51 |
Administrative specialist age breakdown
The average age of administrative specialists is 40+ years years old, representing 78% of the administrative specialist population.
Administrative specialist age breakdown
| Administrative Specialist Years | Percentages |
|---|---|
| 40+ years | 78% |
| 30-40 years | 16% |
| 20-30 years | 6% |
Administrative specialist educational attainment
The most common degree for administrative specialists is bachelor's degree, with 48% of administrative specialists earning that degree. The second and third most common degree levels are associate degree degree at 24% and associate degree degree at 13%.
- Bachelor's, 48%
- Associate, 24%
- High School Diploma, 13%
- Master's, 7%
- Other Degrees, 8%
Administrative specialists by degree level
| Administrative specialist degree | Percentages |
|---|---|
| Bachelor's | 48% |
| Associate | 24% |
| High School Diploma | 13% |
| Master's | 7% |
| Other Degrees | 8% |
Administrative specialist jobs you might like
Administrative specialist wage gap by degree level
According to the data, administrative specialists with a Master's degree earn more than those without, at $48,515 annually. With a Bachelor's degree, administrative specialists earn a median annual income of $45,760 compared to $42,774 for administrative specialists with an Associate degree.
| Education | Salary |
|---|---|
| Master's Degree | $48,515 |
| High School Diploma or Less | $41,960 |
| Bachelor's Degree | $45,760 |
| Some College/ Associate Degree | $42,774 |
Administrative specialist employment statistics
Most administrative specialists work for a private in the education industry.
Company size where administrative specialists work
Below, you can see the size of companies where administrative specialists work.
Administrative specialist jobs by employer size
| Company size | Percentages |
|---|---|
| < 50 employees | 4% |
| 50 - 100 employees | 8% |
| 100 - 500 employees | 17% |
| 500 - 1,000 employees | 8% |
| 1,000 - 10,000 employees | 28% |
| > 10,000 employees | 34% |
Administrative specialist jobs by company type
Employees with the administrative specialist job title have their preferences when it comes to working for a company. For instance, most administrative specialists prefer to work at private companies over public companies.
Administrative specialist jobs by sector
| Company type | Percentages |
|---|---|
| Education | 24% |
| Public | 26% |
| Private | 30% |
| Government | 20% |
Administrative specialist jobs by industry
The most common industries for administrative specialists are education, government and professional.
Administrative specialist industry statistics
| Industry | Percentages |
|---|---|
| Education | 20% |
| Government | 16% |
| Fortune 500 | 13% |
| Professional | 9% |
| Technology | 7% |
| Finance | 6% |
| Health Care | 6% |
| Manufacturing | 4% |
| Retail | 3% |
| Non Profits | 3% |
| Insurance | 3% |
| Transportation | 2% |
| Energy | 2% |
| Media | 1% |
| Utilities | 1% |
| Construction | 1% |
| Hospitality | 1% |
| Telecommunication | 1% |
| Agriculture | 1% |
Administrative specialist turnover and employment statistics
Administrative specialist unemployment rate over time
The unemployment rate for administrative specialists between 2008 and the most recent data has varied, according to the Bureau of Labor Statistics.
Administrative specialist unemployment rate by year
| Year | Administrative specialist unemployment rate |
|---|---|
| 2010 | 7.58% |
| 2011 | 7.01% |
| 2012 | 5.80% |
| 2013 | 5.28% |
| 2014 | 4.11% |
| 2015 | 3.32% |
| 2016 | 2.98% |
| 2017 | 2.93% |
| 2018 | 2.79% |
| 2019 | 2.48% |
| 2020 | 3.48% |
| 2021 | 4.29% |
Average administrative specialist tenure
The average administrative specialist stays at their job for 1-2 years, based on the 26,043 administrative specialists resumes in Zippia's database.
Administrative specialist tenure statistics
| Number of years | Percentages |
|---|---|
| Less than 1 year | 17% |
| 1-2 years | 31% |
| 3-4 years | 20% |
| 5-7 years | 16% |
| 8-10 years | 7% |
| 11+ years | 10% |
Administrative specialist LGBT ratio compared to similar jobs
Review the percent of administrative specialists that are members of the LGBT community. You can see how this compares to similar jobs in the chart below.
| Job title | LGBT | Job openings |
|---|---|---|
| Administrative Specialist | 5.70% | - |
| Unit Coordinator | 9.17% | 85,294 |
| Executive Contracts Assistant | 10.06% | 97,927 |
| Legal Secretary | 14.76% | 13,182 |
Similar administrative specialist jobs LGBT demographics
| Profession | Percentages of LGBT | Job openings |
|---|---|---|
| Unit Coordinator | 9.17% | 85,294 |
| Executive Contracts Assistant | 10.06% | 97,927 |
| Legal Secretary | 14.76% | 13,182 |
Foreign languages spoken by administrative specialists
The most common foreign language among administrative specialists is Spanish at 59.6%. The second-most popular foreign language spoken is French at 7.2% and Japanese is the third-most popular at 3.7%.
- Spanish, 59.6%
- French, 7.2%
- Japanese, 3.7%
- German, 3.4%
- Portuguese, 3.1%
- Other, 23.0%
Administrative specialist languages spoken
| Foreign language | Percentages |
|---|---|
| Spanish | 59.6% |
| French | 7.2% |
| Japanese | 3.7% |
| German | 3.4% |
| Portuguese | 3.1% |
| Other | 23.0% |
