Administrative specialist entry level jobs

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

NSS is currently in search of an experienced Executive Assistant & Office Administrator to support a client of ours that is leading the way in workforce development and change management for government organizations We have an opportunity that calls for an individual with a knack for turning every task into a masterpiece, someone who effortlessly combines the precision of an administrator with the nurturing spirit of a caregiver. As the Office Administrator and Executive Assistant, you'll be the heartbeat of our workspace, seamlessly orchestrating the daily operations of our DC headquarters that keeps thriving. Your proactive approach and attention to detail will shine as you anticipate the needs of our leadership, staying one step ahead to ensure their schedules are flawlessly managed, travel arrangements are seamless, and expenses are impeccably reconciled. Your responsiveness will be the key to success in handling last-minute objectives and tasks with a positive attitude. Taking pride in your work, you'll not only maintain but elevate the welcoming atmosphere of our office, creating an environment where every detail is considered and no task is too small. If you thrive in a role where your forward-thinking approach and meticulous nature are not just valued but essential, we invite you to join our dynamic team and contribute to our success story as we continue to grow. Your unique blend of warmth and precision is the catalyst for creating an exceptional workplace experience. In this role you will serve as the Office Administrator and Executive Assistant primarily to our VP, CEO, and other members of leadership on occasion. The responsibilities are: Front Desk Management: Answer and screen incoming calls, providing a professional and friendly first point of contact. Greet visitors, clients, and employees, ensuring a warm and welcoming atmosphere. Office Operations: Manage relationships with building management to ensure a smooth and efficient office environment. Receive, distribute, and send out mail and packages promptly. Maintain a clean, organized, and welcoming office space. Executive Support: Provide both high-level and detailed support to the Vice President (VP) and CEO, catering to their needs and preferences. Fully manage the "in-office" calendar, coordinating schedules, appointments, meetings, deliveries, office closures, reserving meeting space and procuring any necessary snacks and beverages. Travel and Event Coordination: Make travel arrangements for executives, including flights, accommodations, and transportation, with an impeccable eye for detail, comfort and convenience. Plan and organize special occasions and celebrations for the team and individual milestones. Collaborate and coordinate events with outside entities for company and charity events. Financial Administration: Reconcile expenses, ensuring accuracy and compliance with company policies. Support the Finance, Accounting and Contracts department leadership on occasions. Team Support: Provide a proactive and caring demeanor, fostering a positive work environment for all employees. Occasionally support other executives with administrative tasks. Meeting Arrangements: Order lunches and coordinate other meeting arrangements to ensure a seamless and productive experience. Adaptability and Customer Service: Handle last-minute objectives and tasks with a positive attitude and exceptional customer service. Maintain a professional demeanor in all interactions, representing the company in the best possible light. If you are a detail-oriented, proactive individual with exceptional organizational and interpersonal skills, we invite you to apply for this exciting opportunity. Join us in contributing to our success and be a key player in our vibrant workplace. Qualifications: Associate's degree in related field preferred Proven experience as an Office Administrator AND Executive Assistant. Ability to adapt to changing priorities and work effectively in a fast-paced environment. A proactive mindset and the ability to take initiative. Strong organizational, multitasking, customer service and project management skills. Excellent communication and interpersonal abilities. Proficient in MS Office Suite and office management software. Discretion and confidentiality in handling sensitive information. Must be a US Citizen Must be able to pass a background investigation prior to hire Salary & Benefits Salary $50,000 - $68,000, based on experience Benefits include medical/dental/vision coverage, company sponsored Life & Disability insurance, and paid vacation/sick/holidays, and more. Schedule Monday to Friday; 40 hours per week, with occasional after hour events This is an in-office position located at our headquarters in Washington, D.C.

At Two Six Technologies, we build, deploy, and implement innovative products that solve the world's most complex challenges today. Through unrivaled collaboration and unwavering trust, we push the boundaries of what's possible to empower our team and support our customers in building a safer global future. Overview of Opportunity Two Six Technologies is seeking a SkillBridge Intern to serve as a Junior Operational Systems Administrator, supporting the design, implementation, and maintenance of complex systems that enable cutting-edge cybersecurity research and development. This internship provides a unique opportunity for transitioning U.S. military service members to gain hands-on experience in a fast-paced technical environment while applying the skills and discipline developed during active-duty service. As a member of our Electronic Systems Tech & Operations Division, you will work alongside engineers and researchers who manage custom systems, secure networks, and systems-under-test used to develop novel solutions for critical mission challenges. This role is ideal for candidates eager to expand their technical expertise across hardware, software, system integration, and cybersecurity operations. About the DoD SkillBridge Program: Under the Department of Defense SkillBridge Program, Two Six Technologies hosts active duty US military members for skilled employment training for up to the final 6 months of their active duty obligated service. Any rank, whether enlisted or officer, may apply for SkillBridge. Participants in SkillBridge are not eligible for compensation from Two Six Technologies, as they continue to receive military compensation and benefits as active-duty service members. Prior to the start of the internship, your unit Commander must authorize your participation. Eligibility Requirements: To participate in SkillBridge at Two Six Technologies, candidates must: Have served at least 180 days on active duty. Be within 180 days of separation or retirement. Be eligible for an honorable discharge. Have taken any required service TAPS/TGPS. Have attended or participated in an ethics brief within the last 12 months. Receive approval from their Unit Commander to participate in the DoD SkillBridge program. Continue to receive military pay and benefits; Two Six Technologies does not provide additional compensation during the internship. Why SkillBridge at Two Six Technologies: At Two Six Technologies, we are proud to support transitioning service members by providing meaningful opportunities to apply their technical and operational experience in national security-focused missions. You'll be embedded in a collaborative, high-impact team working on advanced research programs - gaining valuable civilian industry experience while preparing for your next career step. What You Will Do: Collaborate with leads to ensure complex systems are ready-for-use and high-priority requests are met. Support tight-looped development and integration production cycles. Assist with process and testing automation. Continually learn, particularly with respect to cybersecurity principles. Collaborate and communicate across teams and projects. Communicate with customers regarding general IT problems. What You Will Need (Basic Qualifications): Active Top Secret security clearance. 1+ years of experience configuring, designing, administrating, and maintaining Linux servers or workstations. Knowledge of the Linux command line. Familiarity with scripting languages such as Python and Bash. Familiarity with infrastructure automation tools such as Ansible and Docker. Ability to work daily onsite at Arlington, VA HQ. Nice to Haves (Preferred): Experience with classified lab networks and requirements (SCIF or SAPF). Expertise in mid-level network devices such as managed switches and routers. Experience with LDAP/Kerberos authentication protocols. Experience with virtualization and containerization. #LI-ZS1 #LI-ONSITE The projected pay range listed for this position is a general guideline and not a guarantee of rate. Pay Range $20 - $40 USD Looking for other great opportunities? Check out Two Six Technologies Opportunities for all our Company's current openings! Ready to make the first move towards growing your career? If so, check out the Two Six Technologies Candidate Journey! This will give you step-by-step directions on applying, what to expect during the application process, information about our rich benefits and perks along with our most frequently asked questions. If you are undecided and would like to learn more about us and how we are contributing to essential missions, check out our Two Six Technologies News page! We share information about the tech world around us and how we are making an impact! Still have questions, no worries! You can reach us at Contact Two Six Technologies. We are happy to connect and cover the information needed to assist you in reaching your next career milestone. Two Six Technologies is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices based on race (including traits historically associated with race, such as hair texture, hair type and protective hair styles (e.g., braids, twists, locs and twists)), color, religion, national origin, sex (including pregnancy, childbirth or related medical conditions and lactation), sexual orientation, gender identity or expression, age (40 and over), marital status, disability, genetic information, and protected veteran status or any other characteristic protected by applicable federal, state, or local law. If you are an individual with a disability and would like to request reasonable workplace accommodation for any part of our employment process, please send an email to accommodations@twosixtech.com. Information provided will be kept confidential and used only to the extent required to provide needed reasonable accommodations. Additionally, please be advised that this business uses E-Verify in its hiring practices. By submitting the following application, I hereby certify that to the best of my knowledge, the information provided is true and accurate.

Human Resources announces an opening for a 1.0 FTE Executive Administrative Assistant. This is a 260-days, Grade G-13 position located within the Office of Diversity, Equity, Inclusion and Student Support. ESSENTIAL FUNCTIONS OF THE CLASS (May not include all duties performed; not all incumbents perform all essential functions delineated.) Plans, initiates, and carries to completion departmental program or administrative support activities: develops, monitors and modifies departmental office procedures and organizes office projects and processes, managing day-to-day office operations. Screens Chief DEI and Student Support Officer's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material: screens visitors, responding to inquiries, referring to others as required; makes appointments for supervisor or other administrative personnel; maintains supervisor's calendar; makes travel arrangements. Reviews or directs review of outgoing correspondence from a number of subordinate sections for format, spelling, punctuation, and grammar before submitting for supervisor's signature; may supervise subordinate clerical staff; types a variety of correspondence and reports from handwritten notes, dictation, or computer disk, using available computer, word processing machine. Processes statistical reports, forms and newsletters requiring a number of separate tabulations, often utilizing electronic-spread sheet programs; takes and transcribes meeting minutes; signs supervisor's name to correspondence of a routine nature. Composes routine correspondence, newsletters and other communications; compiles data for questionnaires; prepares in-service materials; maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action. Organizes school division-wide projects, overseeing the development and dissemination of program materials, special mailings, or guides, manuals, and training materials. Attends meetings, hearings and conferences, taking official minutes; researches and develops material for use in official engagements; may attend School Board Meetings. Prepares reports, logs, agendas and other documents proposals for distribution by copying, collating and binding materials. Prepares requisitions, vouchers, budget forms and other payroll and financial data; maintains and reconciles detailed financial records, and request for payment submitted by appropriate budget accounts; Participates in planning in-service and training sessions, staff meetings, interviews. Prepares, or directs preparation of departmental documents for school board action, and carries to completion the secretarial/ AA activities required after Board actions. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES Comprehensive knowledge of major educational business office administrative support functions, modern office terminology, procedures, and equipment. Comprehensive knowledge of the organization and functions of the school system, including established procedures and practices of the subdivision to which assigned, and the names and responsibilities of school division administrative staff. Comprehensive knowledge of computer functions, including system wide and departmental specific technology operations: the hardware and software applications of the office to which assigned. Thorough knowledge of local, state and federal regulations which govern subdivision operations and ability to apply said knowledge to secretarial support level decisions. Ability to manage clerical and administrative support activities of a large school subdivision, and to supervise and manage activities and staff. Ability to communicate effectively, both orally and in writing. Ability to make relatively complex mathematical computations rapidly and accurately. Ability to interact with top level officials and all staff with tact, courtesy and diplomacy. Ability to follow complex oral and written instructions. Ability to work well under pressure with constant deadlines and frequent interruptions. May require ability to read maps and assist with transportation inquiries. Salary: Based on 25/26 Pay Plan. Newly hired individuals with previous experience in their field may receive salary credit for up to 5 years of experience related to the job being filled. Arlington Public Schools is an Equal Opportunity Employer It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations - Equal Employment Opportunity - that “Employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, national origin, marital status, genetic information, gender identity or expression, and/or disability.”

Job Type: Full-time, Permanent Pay: $50,000.00 ~ $65,000.00. Are you highly organized, detail-oriented, and passionate about supporting sales teams and customers? We're seeking a Sales Administrative Specialist who can streamline processes, manage renewals and invoicing, and ensure our customers receive top-tier service. In this role, you'll work closely with both clients and internal teams to drive efficiency, maintain accurate records, and support revenue growth. If you thrive in a fast-paced environment, enjoy problem-solving, and want to make a meaningful impact on both customers and the business, we'd love for you to apply! Job Summary: BizFlow is seeking a Sales Administrative Specialist to join our growing team located in Falls Church, Virginia. This individual will be expected to proactively lead on major work items, including those summarized below. What You'll Do: * Manage the entire license & maintenance renewal process for customers. * Create and issue invoices for license renewal and services. * Gather and prepare data for invoices. * Follow up with customers for collections. * Maintain records of customers and maintenance contracts. * Interact with customers for renewal of maintenance contracts. * Maintain a professional and customer service-oriented environment to promote sales of product licenses. * Manage weekly reporting, including customer-side requirements and reports for the executive team. * Coordinate with the sales team on new sales activities. * Support administrative tasks as needed. Qualifications: * Prior sales administrative experience is preferred, but not required * Professional Services experience * Maintenance renewal experience * Invoicing experience * Demonstrates attention to detail and organizational skills * Demonstrates clear and professional written and oral communication skills. * Identifies and resolves problems in a timely manner, meets deadlines, and develops alternative solutions. * Is adaptable, professional, courteous, motivated, and has a strong work ethic; works well under pressure. * Interacts effectively with all levels of management and other employees * Quickly learns new software and applications * Proficiency in Microsoft office 365 * Bilingual in Korean and English is a plus * Ability to work both independently and collaboratively across departments Qualified Candidates Must Be: * U.S. Citizen or Permanent Resident * Able to pass a standard background check Benefits: * Health Plan * Dental Plan * Vision Plan * 401K * Paid Time Off (sick leave, STD/LTD, etc.) * Vacation (2 weeks: 1-2 years, 3 weeks: after 3 years, 4 weeks: after 5 years) Why join us: You'll be part of a mission-driven team where your growth is supported, your ideas are welcome, and your work makes a direct impact. Whether you're configuring apps, supporting users, or automating workflows with no-code tools, you'll be learning and contributing every day. BizFlow is a dynamic leader in digital transformation, empowering organizations through innovative low-code/no-code solutions that streamline operations, accelerate efficiency, and drive real business results. With over two decades of success, BizFlow has earned a reputation for delivering intelligent process automation, workflow optimization, and enterprise solutions to both government and commercial clients. At BizFlow, we're more than a technology company-we're a team of passionate problem-solvers, creative thinkers, and collaboration champions. Our flagship platform, BizFlow M, helps customers build, enhance, and automate business processes with ease-no heavy coding required. Whether it's simplifying procurement, optimizing HR workflows, or transforming customer service, BizFlow delivers results with speed and precision. We're proud of our inclusive, supportive, and innovative culture-one where every team member is empowered to share ideas, grow their skills, and make a meaningful impact. From day one, you'll be welcomed into a collaborative environment that values curiosity, continuous learning, and a strong sense of purpose. If you're looking for a place where your voice is heard, your work is valued, and your growth is a priority, BizFlow is the place for you. Join us and help shape the future of digital transformation-one process at a time. BizFlow is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Department: Costello College of Business Classification: Admin Office Specialist 3 Job Category: Classified Staff Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Workplace Type: On Site Required Sponsorship Eligibility: Not eligible for visa sponsorship Pay Band: 03 Salary: Salary commensurate with education and experience Criminal Background Check: Yes About the Department: The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason's global campus in Incheon, South Korea. The college's AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development. Learn more at business.gmu.edu. About the Position: Supports the mission of the Costello College of Business. Administratively assists the Management Area Chair and Management faculty members. Provides responsive and reliable customer service to all area constituencies. Responsibilities: General Office Support * Provides customer service and support for constituents; * Assists students and external parties in making the proper connections in the Management Area, the college, or university to address their needs; * Works with appropriate Dean's office staff on financial, personnel, and other administrative matters such as travel, eVA orders, Sedona, recruitment, IT support, check requests, mileage reimbursements, and food & beverage requests; * Remains current on all Costello College of Business and university policies; * Updates website content; * Manages calendar of events and ensures event information is communicated both within the office and to appropriate college teams (i.e., Marketing and Communications, Advancement Office and Dean's Office) to ensure events are being properly marketed to internal and external stakeholders; * Attends trainings on essential job-related functions and systems as specified in the employee developmental plan; * Shares findings from training sessions with Dean's Office staff and fellow Area Support staff to understand/assess relationships of Costello College of Business policies and procedures with university guidance; and * Assists with the training of new Area Support staff as requested by the Costello College of Business Dean's Office. Management Area Chair Administrative Support * Provides support for the Management Area Chair. Duties include, but are not limited to: * Prepares and tracks all financial requests that require Area Chair approval; * Reconciles Dean's Office financial reports with internal records; * Prepares budgets for expenses per faculty member when required by Area Chair; * Provides budget support as needed for the Area Chair; * Provides updates to all regarding college, and university events and activities; * Schedules appointments for Area Chair; * Advises the Area Chair on suggested organizational improvements; * Provides administrative support to the Area Chair for the recruiting of new employees (i.e., full time faculty, administrative faculty, classified staff, graduate assistants, and hourly staff (as needed)); * Assists Area Chair in coordinating activities with adjunct faculty; * Assists the Area Chair in responding to external constituents; * Provides event management support as needed; and * Executes other administrative duties and responsibilities as assigned by Area Chair. Area Faculty Support * Administrative support for Area Faculty members. Duties include, but are not limited to: * Provides document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material; * Processes all copy and print service requests. Orders text books for faculty each term; * Processes supply and other orders through eVA system; * Assists in the recruiting of graduate assistants using job applicant tracking system; * Administers all aspects of faculty recruitment using job applicant tracking system; * Coordinates office/work station set up and orientation for new faculty members and graduate assistants; * Assists faculty members with operational (not technical) aspects of systems including email, Patriotweb, WebCT, Sedona, and other job-related systems; * Arranges logistics of all Area events and candidate visits; * Prepares travel authorizations and reimbursements for all Area faculty/faculty candidates as required and makes associated arrangements; * Ensures that all mail, packages, and faxes are delivered to recipients within same day of receiving in the Costello College of Business; * Coordinates monthly Area faculty meetings and disseminates information through Area; * Maintains Area files for faculty members and ensures proper records retention and disposal; and * Assists the Dean's Office with the on-boarding of adjunct faculty. Events Support, Special Projects, and Other Related Duties * Executes special projects and duties as assigned to support the strategic mission of the college. Required Qualifications: * High school diploma or equivalent; * Administrative experience; * Knowledge of all relevant software related to job responsibilities (i.e. Microsoft Office, Sedona); * Effective oral and written communication skills; * Well organized, self-starter, sound interpersonal skills; * Ability to follow through and complete tasks; and * Must be able to work both independently and as a member of a team. Preferred Qualifications: * Bachelor's degree in related field; * Experience working in a university setting; and * Understanding of area and office organization and Costello College of Business administration. Instructions to Applicants: For full consideration, applicants must apply for Administrative Associate, Management at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review. Posting Open Date: October 7, 2025 For Full Consideration, Apply by: October 20, 2025 Open Until Filled: Yes

Administrative Office Assistant Under the assigned supervisor, this position manages office operations and administrative activities in Olney, IL. Required Qualifications: High School Diploma or GED Equivalent 2 years experience in office work preferred Essential Duties and Responsibilities Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings Attends and participates in meetings; may take, transcribe and distribute as directed Collects, opens, date stamps, and distributes all incoming mail; initiates and/or transmits inter-office memos and notices Ensures the office equipment is fully functional by arranging maintenance and repairs as well as ordering and installing toner and paper for the photocopier and printers Maintains an accurate and detailed calendar of events, due dates, and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled maintains electronic and paper filing systems Processes and date stamps all invoices in a timely fashion; submits invoices for review, approval, and payment; maintains files of all invoices Receives, reviews and verifies documents and records for accuracy, completeness and conformance to applicable rules, regulations, policies, and procedures; may receive and process information of a confidential nature, maintaining strict confidentiality Develops or assists in the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information Acts as liaison with other departments in the organization (human resources, technology, marketing, etc.) Assists with any special projects that require significant organization and administrative support Duties require initiative, judgement, and knowledge of internal policies, practices, and organization Ensures that all personnel paperwork is completed correctly and submitted within established timeframes Orders materials, supplies, equipment, etc. upon authorized approval Relieves supervisor of routine actions not requiring immediate attention; assists other support staff with assigned functions as needed; may oversee and direct the work of temporary support staff Provides program, classroom and/or center staffing support as needed Responsible for the petty cash box(es) all petty cash requests, and the reconciliation of the petty cash box Provides direct support to the DOP to assist with personnel, new hires, and onsite communication Will train new Administrative Office Assistant I or II hired or promoted Performs other related duties as assigned We Invest in You! Tuition assistance up to $2500 per year Up to 4 weeks paid Vacation Days, up to 6 paid Personal Days, and up to 5 paid Sick days annually Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options Agency paid life up to $50K based on salary Voluntary Supplemental Life for Employee, Spouse, and Child(ren) Voluntary Legal Plans Agency paid long term after 1 year of employment Career ladders, professional development, and promotion opportunities Free LCSW and LCPC Supervision hours available in some locations A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us? 800+ talented professionals strong, serving 10,000 children and families in Illinois and Florida Fiscally stable, $70 Million agency-- strong since 1895 Energetic leadership and a rich community of support One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. OHU participates in eVerify. In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a COVID-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services |, etc. Learn More About ProSidian Consulting at ************************** Job Description ProSidian Seeks a Legal Administrative Support Administrative Support Specialist (PACE3) [Key Personnel | Program Manager - Non-Exempt 874-1 Consultant] located: CONUS - Washington, DC JOB OVERVIEW The Legal Administrative Support Specialist is a vital position responsible for providing comprehensive executive-level legal administrative support services to the Office of the Deputy General Counsel (DGC) within the Department of the Navy (DON) Office of the General Counsel (OGC). This role involves coordinating meetings, managing schedules, preparing documents, and facilitating various administrative tasks. The Administrative Support Specialist ensures the smooth operation of the office, supports senior leaders, and assists in the efficient functioning of legal practice areas. Applicants may maintain access to a designated classified material storage area and have intermittent authorization to handle Secret/NOFORN materials which requires Secret/NOFORN clearance. Legal Administrative Support Specialist - Legal Executive Administrative: Provide professional services classified as Legal Executive Administrative Support to perform and participate on an Engagement team providing executive-level strategic communications services for the Department of the Navy (DON) Office of the General Counsel (OGC) as well as initiatives to perform management support utilizing 360-degree assessments that provide individualized feedback for OGC personnel. Work as part of a Two (02) Person team, with one performing the required strategic communications support and one who will perform the required administrative assistant support. The Department of the Navy (DON) Office of the General Counsel (OGC) comprises more than 1,100 attorneys and professional support staff dispersed across 140 offices worldwide to provide legal advice to Navy and Marine Corps officials. These officials include the Secretary of the Navy (SECNAV), the Under Secretary of the Navy, the Assistant Secretaries of the Navy and their staffs, and the multiple components of the DON, including the Navy and the Marine Corps. The DON OGC senior leadership is comprised of the General Counsel of the Navy (GC), the Principal Deputy General Counsel (PDGC), and the DGC. The ProSidian Engagement Team shall provide executive-level strategic communications, administrative, and management support services for the Department of the Navy Office of the General Counsel, including its strategic communications program, legal executive administrative support, and talent management support. The Legal Executive Administrative Support Specialist will require access to Work in a space designated for classified material storage and may occasionally access Secret/NOFORN materials. Provide professional services classified as Legal Executive Administrative Support to perform and participate on an Engagement team providing executive-level strategic communications services for the Department of the Navy (DON) Office of the General Counsel (OGC) as well as initiatives to perform management support utilizing 360-degree assessments that provide individualized feedback for OGC personnel. Work as part of a Two (02) Person team, with one performing the required strategic communications support and one who will perform the required administrative assistant support. The Department of the Navy (DON) Office of the General Counsel (OGC) comprises more than 1,100 attorneys and professional support staff dispersed across 140 offices worldwide to provide legal advice to Navy and Marine Corps officials. These officials include the Secretary of the Navy (SECNAV), the Under Secretary of the Navy, the Assistant Secretaries of the Navy and their staffs, and the multiple components of the DON, including the Navy and the Marine Corps. The DON OGC senior leadership is comprised of the General Counsel of the Navy (GC), the Principal Deputy General Counsel (PDGC), and the DGC. The ProSidian Engagement Team shall provide executive-level strategic communications, administrative, and management support services for the Department of the Navy Office of the General Counsel, including its strategic communications program, legal executive administrative support, and talent management support. The Legal Executive Administrative Support Specialist will require access to Work in a space designated for classified material storage and may occasionally access Secret/NOFORN materials. RESPONSIBILITIES AND DUTIES Applicants may maintain access to a designated classified material storage area and have intermittent authorization to handle Secret/NOFORN materials which requires Secret/NOFORN clearance. Coordinate meetings, events, conferences, and engagements with senior executives, flag officers, and high-level private sector entities within the Department of Defense. Efficiently manage phone calls, meeting requests, and the schedules of senior leadership, including the DGC, GC, and PDGC. Prioritize, arrange, schedule, or refuse meetings based on their importance and alignment with organizational goals. Attend meetings, take detailed notes, and identify directed actions resulting from these meetings. Provide client and guest support by greeting visitors and addressing questions related to established policies. Assist in confidential tasks involving data correlation, assembly, and source material acquisition as requested by the DGC. Draft, edit, and format correspondence, remarks, reports, and other documents with meticulous attention to grammar and punctuation. Maintain organized records of working drafts and final documentation using internal file storage systems. Create memos, letters, information binders, and other documents as required, including meeting agendas and minutes. Support general administrative and operational tasks, such as updating phone rosters, managing conference rooms, and ensuring safety protocols are followed. Plan and schedule meetings, develop presentations, and provide logistical support for office-related events. Screen and direct phone calls and correspondence, maintaining clear communication channels. Assist in coordinating calendars, schedules, meeting logistics, and travel arrangements for senior leaders. Manage communication of information in and out of the office, including processing and distributing classified documents. Organize and maintain both paper and electronic filing systems, tracking taskers and identifying process improvements. Assist in preparing presentation and event materials, ensuring a polished and professional appearance. Monitor and order office supplies to maintain sufficient inventory levels. Ensure all tasks are completed within suspense dates and provide additional administrative support as needed. Qualifications Desired Qualifications For Administrative Support Specialist (PACE3) | Key Personnel | Program Manager - Non-Exempt 874-1 Consultant Candidates: Bachelor's or higher in Communications, Journalism, or related field. At least 5 years of experience in communications. Proven track record of successful campaigns. Strong knowledge of public relations techniques. Ability to perform the tasks outlined in the responsibilities and duties section. Experience managing travel through the Defense Travel System (DTS) and taskers using ETMS2 or similar tasking systems. Proficiency in preparing correspondence following Navy Correspondence Manual guidelines. Previous experience providing general-purpose administrative and clerical support for program tasks. Competency in secretarial duties, word processing, graphics, desktop publishing, editing, and coordination. Ability to thrive in a fast-paced, high-pressure environment. Strong verbal and written communication skills, along with excellent time management capabilities. Exceptional multitasking abilities and adeptness at managing competing priorities. Capability to work autonomously and with discretion. Minimum of five (5) years of administrative or clerical experience within the last seven (7) years, with at least two (2) years of experience in a Department of Defense (DoD) environment. Familiarity with the DoD, particularly the DON, the Navy, and the Marine Corps. Knowledge of working in a legal setting and familiarity with the attorney-client privilege is desirable. Skills / Abilities / Education / Experience Requirements / Qualifications EEO STATEMENT: We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities spanning various disciplines and geographic locations, with projects that our employees plan, design, build, and operate as diverse as the needs of our clients. FULLTIME-REGULAR VISA SPONSORSHIP AVAILABLE: No - We will not support sponsorship, i.e., H-1B or TN Visas for this position BACKGROUND CHECK AND DRUG TESTING INFORMATION: ProSidian reserves the right to require background checks, including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, ProSidian may conduct drug testing for designated positions. REQUIRED SKILLS AND ABILITIES Applicants may maintain access to a designated classified material storage area and have intermittent authorization to handle Secret/NOFORN materials which requires Secret/NOFORN clearance. Bachelor's degree in a relevant field is preferred, but not mandatory. A minimum of five (5) years of administrative or clerical experience within the last seven (7) years, with at least two (2) years of experience in a Department of Defense (DoD) environment. Proven experience managing travel arrangements through the Defense Travel System (DTS) and handling taskers using ETMS2 or similar tasking systems. Demonstrated knowledge of the DoD, particularly the Department of the Navy (DON), the Navy, and the Marine Corps, including an understanding of their public affairs functions, policies, and processes. Familiarity with working in a legal setting and an understanding of the attorney-client privilege are highly desirable. Skills Required Ability to multi-task and pay close attention to detail. Excellent analytical, organizational and time management skills. Strong communication skills, both oral and written. Competencies Required U.S. Citizenship Required - You must be a United States Citizen Excellent oral and written communication skills (This employer participates in the e-Verify program) Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) Other Details Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. #DONOGC #StrategicCommunications #LegalSupport #LeadershipDevelopment #360Assessment #ProgramManagement #Navy #MarineCorps #GovernmentContract #PersonnelDevelopment Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis. A wide range of investment options are available with a personal financial planner available to assist you. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital

REQUIRES A CURRENT TS/SCI with Polygraph clearances. Core One seeks an experienced Mission Support Administrator to support the US Government in the Northern Virginia area. The candidate will be responsible for coordinating and executing administrative support functions to ensure the orderly and efficient accomplishment of the work of a Government group, office, program or project, or its leadership team PRIMARY RESPONSIBILITIES Administrative Workflow Management * Serve as action officer or focal point, taking ownership in providing E2E support to a process or program. This includes follow-up, tracking, monitoring, coordination through multiple levels, and bringing the process/program to completion. Lead the day-to-day administrative activities of a work unit. Maintain schedule of appointments, coordinate meetings, and follow-up on requirements bringing them to completion. * In collaboration with government POC, interpret and apply established policies and regulations, including application to unique situations or under unique conditions. * Oversee, coordinate, and monitor task completion of other contractors. * Analyze statistics and develop metrics to evaluate and summarize process or program results. * Coordinate process workflow and resolution of issues across multiple work units. Troubleshoot and quality check process or workflow results. * Create and deliver status or informational briefings on project, process, function, or business area to various audiences. * Gather budget requirements and/or monitor spend plans related to project, function, or business area. * Provide back up support in absence of Program/Project Managers. Administrative Support: * Manage or assist in managing the administrative workflow and day-to day activities of a work unit. * Maintain schedule of appointments, monitor email and telephone for a manager or other officers in work unit. * Coordinate and/or assist with planning, scheduling, organizing, and executing meetings, conferences and off-sites; may participate in meetings and events, serving as a recorder; may brief or present administrative support related information. With guidance from the Sponsor, represent work unit at meetings and in Agency working groups. * Coordinate or assist with office move activities, construction, or renovation projects within work unit. Coordinate the administrative schedule with Sponsor POC. * Greet and/or escort all office visitors. Integrate Support Using IT Applications * Serve as time and attendance recorder and/or administrator. Learn trouble-shooting techniques and procedures for other databases, update websites/SharePoint sites; run reports; perform database clean up tasks. * Arrange travel, coordinate itineraries, including passport/visa/cover requirements. * Create and submit travel, training and POV vouchers. * Order supplies, maintain inventory, issue equipment, provide basic trouble-shooting and arrange for equipment repairs, oversee and account for inventory. * Open, sort and distribute incoming mail, newspapers, faxes or other documents. Track and monitor status of incoming and outgoing cable traffic. * Pass and receive clearances; prepare visitor requests and access lists as necessary; serve as vault custodian. Process and Workflow Management * Plan, organize, schedule and/or execute routine or transactional steps in a process, initiate requests for needed reports * Prepare, track, and analyze statistics or metrics related to supported process or program. * Maintain and update assignment-specific databases or spreadsheets. * Prepare and brief status reports. * Research, retrieve, and analyze data and information from multiple sources. * With Sponsor guidance, interpret and take action consistent with established policies and regulations. * Create, deliver, or participate in assignment-specific briefings to various audiences. Review, edit or draft original written products. * Monitor spend plans or budget execution rates related to project Quality Assurance * Review all process/program documentation for accuracy and completeness. * Adhere to Agency/Intelligence Community (IC) regulations, policies, and procedures to ensure all activities are in compliance. Seek Sponsor guidance on acceptable deviations and adapt activities as appropriate. REQUIRED SKILLS * Extensive knowledge of Microsoft Office Suite applications (e.g., Power Point, Word, Outlook, Excel) * Basic understanding of Project Management fundamentals, sufficient to plan, coordinate, and execute E2E administrative support to a process, project/program or functional area. * Analytical skills sufficient to assess and interpret highly complex information from multiple sources and develop insightful recommendations and solutions. * Excellent communication skills sufficient to respond to customers' complex questions; communicate procedures and processes to management, co-workers, customers, and stakeholders; and to provide guidance on pertinent changes to business functions and operations in a manner that is easily understood. * Writing skills sufficient to compose original, non-template, clear and concise moderately complex written products. * Planning and organizational skills to systematically manage, coordinate, track, and complete work flow activities. * Representational skills (tact, diplomacy, protocol) to represent work unit at meetings, events, forums and in Agency Working Groups, with Sponsor guidance. * Strong interpersonal skills to gather task information, project requirements, project specifications from customers and to maintain effective working relationships with team and customers. * Time management skills to meet and adapt to changing requirements or priorities. * Ability to establish, maintain, and leverage a wide range of contacts and professional relationships to network and liaise across the Agency/IC. * Ability to be discreet and maintain confidentiality. * Ability to teach, train and guide less experienced administrative support contractors, fostering an understanding of the rationale for processes and procedures. About Core One Our mission is to be at the forefront of devising analytical, operational and technical solutions to our Nation's most complex national security challenges. In order to achieve our mission, Core One values people first and is comprised of outstanding professionals from the national security community. Because Core One is committed to seeking top talent, we offer competitive compensation and benefits packages. In addition, Core One is a team-oriented, dynamic and growing company that values exceptional performance. Core One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. __PRESENT__PRESENT __PRESENT

Job DescriptionDescription: As an Administrative Intern, you will provide essential administrative help to ensure our daily work is efficient, organized, and mission-focused. From updating documents and coordinating calendars to greeting visitors and managing supplies, your contributions will help keep everything running smoothly and with excellence. Core Responsibilities Assist with data entry and maintenance of digital databases. Update spreadsheets and prepare internal documents as needed. Maintain and organize digital and physical filing systems for easy access. Support calendar scheduling and appointment coordination. Answer and direct emails or phone calls with professionalism and warmth. Greet visitors and provide hospitality as needed. Monitor office supplies and place orders when appropriate. Assist the Executive Director, Administrator, and other team members with administrative tasks. Safeguard confidential and sensitive information with integrity, care, and discretion. Requirements: Qualifications: Must have a personal relationship with Jesus Christ and agreement with the Apostles' Creed per Love INC requirements. Active participant of a local church. Experience in an administrative or similar role Strong organizational skills and attention to detail Proficiency in, or ability to quickly learn, digital tools and office systems. Excellent communication and interpersonal skills. Ability to multitask, prioritize responsibilities, and follow through A proactive and flexible approach to solving problems and serving others.

Job Description Nalu Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam's 401K ...and much, much more! Duties and Responsibilities: Plans, develops, and coordinates administrative and management functions and operations. Prepares letters, memorandums, and reports. Utilizes electronic mail and electronic calendar systems, as well as various software packages to prepare reports and briefings, all forms of correspondence, messages, statistical reports, etc., in draft and final versions for public delivery and/or publication. Responsible for managing the operational schedule and directs the administrative operations of the Executive Service office. Inputs and retrieves information, and knowledge sources for compilation, interpretation and presentation to support key issues under review by the department staff. Routes requests or work orders to appropriate functions for actions. Establishes and maintains database records of forecasted project milestones, and other data elements relative to meeting objectives and use of resources. Conducts studies of activities, functions, and procedures that involve the administrative support of the organization. Makes recommendations to the supervisor regarding changes in office policy, procedures, format or correspondence. Coordinates and ensures procedures meet organizational requirements and are consistently understood and followed by all the staff. Establishes, reviews and updates complex administrative office procedures and guidelines. Reviews and analyzes administrative policies. Develops and establishes the office methods and processes. Resolve a variety of conflicts of administrative policies. Manages and provides technical guidance to subordinate echelons on administrative and office operation and responds to issues and inquiries. Provides administrative accountability and input time and attendance information. Maintain and monitor manpower controls cost, including Time and Attendance, and DMHRSI (Defense Medical Human Resources System-Internet). Provides assistance to management with regard to such matters as recruitment, reassignments, grievances, morale, turnover, absenteeism, disciplinary actions and standards of performance. Coordinates and acts as organizational liaison on Human Resources initiatives or requirements. Assist employees with pay issues (additional assistance due to the handicapped employees). Also assist if needed with QA Inspections (as a Quality Assurance Specialist/Performance Assessment Representative. Assist with and monitors updating PDs, employee evaluations, employee of the month program, and monthly contract assessments. Assist senior management with ordering supplies and the POC for all IT issues. Serves as training coordinator. Ensure employees are in compliance with all mandatory training. Maintains office calendars and appointment/meeting schedule, arranging meetings, conferences and training events. Prepares agenda and meetings, conferences, and accurately documents minutes. Prepares travel orders; makes travel and housing arrangements; arranges schedule to visits and coordinates security arrangements. Reviews and corrects outgoing correspondence, prepared for signature of supervisor or higher level, for format, spelling, punctuation, typographical errors and completeness. Composes official correspondence independently or form brief or vague instructions. Resolves conflicts or departure from policies discovered in correspondence review prior to presenting to the supervisor. Receives and screen calls and visitors to the office, receiving and reviewing all incoming correspondence and preparing replies to general inquiries and routine actions. Screen out those requiring the supervisor's personal attention and refers the reminder of the staff members based on the subject matter. Maintains electronic and hardcopy files of various documents, to include, e-mail, briefings, policy memorandums, in accordance with, established records management procedures. Maintains office publications and directive and ensures they are current and updated periodically. Receives, distributes and dispatches all office mail to include special handling, such as certified, registered or express mail. Minimum Qualifications: Demonstrated knowledge of the mission's functions and organization structure of the organization in order to provide advice and assistance to the supervisor in identifying and resolving a variety of administrative problems; to gather information from subordinate elements on administrative reporting problems; and to advise and recommend improvements in administrative practice to facilitate the work. Demonstrated knowledge of management principles, practices, and techniques in order to provide the administrative staff services to the organization, and to analyze administrative practices and design and recommend improvements in administrative procedures and policies. Demonstrated knowledge of the duties, priorities, commitments and goals of the Command to perform assignments such as reviewing publications and other materials, and to anticipate and prepare material management needs to respond to correspondence, visitors or phone calls. Demonstrated knowledge of a variety of Command and higher echelon rules, regulations and procedures on administrative reporting and control requirements for such matters as records management, time and attendance, travel, purchase of nonexpendable supplies, securities, form control, etc., in order to prepare required reports and documents and advise supervisor on procedural requirements. Demonstrated knowledge of supervisor's responsibilities, priorities, commitments and policies in order to make appointments, assign and follow up on suspense dated, refer callers and visitors and provide backup information for correspondence, reports, appointments and meetings. Contractor demonstrates application of a practical knowledge of civilian personnel regulations and policy in administering the civilian personnel programs. Demonstrated knowledge of grammar, spelling, punctuation, format, forms and common terminology used to produce correspondence for supervisors signature. Ability to communicate orally and in writing. Nalu Federal is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled. Job Posted by ApplicantPro

U. S. Citizenship. Must have a "SECRET" security clearance At least 7 years of administrative management or relevant work experience Experience in creating and implementing organizational or administrative management policies and procedures Ability to evaluate program effectiveness and recommend improvements Experience managing an agency project report library Experience with other administrative services like office management, building and facilities management, human resources, and/or security Ability to provide training and technical assistance to staff Experience in information and records management Proficient in the use of a variety of IT programs, databases, and computerized systems Excellent written and verbal communication skills Commitment to innovative and quality customer service Physical ability to move a large number of files and/or file boxes Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access Experience creating and editing audio-visual content such as presentations and videos Experience setting up conference, board, or training rooms Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to identify and resolve complex problems College degree required in business or information management and/or related certifications

Job Description Admin Support/Project Information Specialist to include Facilities and Audio-Visual Management for Conference Rooms, Training Rooms, and Business Center Management. At least 7 years of administrative management or relevant work experience Experience in creating and implementing organizational or administrative management policies and procedures Experience evaluating program effectiveness and recommending improvements Experience providing training and technical assistance to staff Experience in information and records management Experience with other administrative services like office management, building and facilities management, human resources, and/or budget/finance Experience with travel management Proficient in the use of a variety of IT programs, databases, and computerized systems Excellent written and verbal communication skills Commitment to innovative and quality customer service Physical ability to move a large number of files and/or file boxes Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access Experience creating and editing audio-visual content such as presentations and videos Experience setting up conference, board, or training rooms Experience with other administrative services like office management, building and facilities management, human resources, and/or security Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to identify and resolve complex problems College degree required in business or information management and/or related

Cooley is seeking a temporary Collections Administrative Assistant to join the Accounting team. Under the direction of the Senior Collections Manager, the Collections Administrative Assistant is responsible for providing routine administrative support to the collections team. Specific duties include, but are not limited to, the following: Position responsibilities: Pull and zip invoice copies Confirm bank details via email and/or phone Fill out vendor/onboarding forms Manage write-off requests Process refunds All other duties as assigned or required Skills and experience: Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Strong administrative skills Available to work overtime, as required Preferred: Bachelor's degree Prior experience (e.g., billing and/or accounting) Prior law firm experience General knowledge of accounting concepts Competencies: Quick learner Excellent follow through, accuracy, initiative, and math skills Professional demeanor Excellent organizational, communication (verbal and listening) and writing skills Ability to work under tight deadlines Ability to interact and work well with others (co-workers and vendors) Cooley offers competitive compensation and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $23.00 - $33.00 ($47,840.00 - $68,640.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Job Details DOS OCS Washington DC - Washington, DC Duties/Tasks: Monitor incoming and outgoing Red Border, Congressional and general correspondence for clearance using OCS Executive Tasking Site (ETS); Proof read and review for completeness (including ensuring proper formatting and clearances) all outgoing S/S, White House, Congressional and other routine correspondence emanating from within the office requiring the signature or clearance of their immediate Government manager; Read and distribute all incoming correspondence to appropriate action officers and ensure that there is not undue delay in paper flow in and out of their immediate Government managers office and that all work is properly routed for expeditious handling; Review all outgoing papers to be signed or cleared by their immediate Government manager for proper format, accuracy, neatness, TAGS, priority designation and clearances, returning to originator those not in conformance with policy and procedures; Generate and prepare reports; Serve as time and attendance coordinator for their immediate Government manager and staff; Make domestic and international travel arrangements for their immediate Government manager and office staff as appropriate; including preparing travel vouchers, obtaining country clearances, making hotel reservations, and obtaining tickets, passports, visas and itineraries; Establish and maintain files ensuring that material needed are readily retrievable; Locate and assemble background information for use in replying to correspondence, for use at meetings, briefings etc.; Update and maintain public information and make information readily available to the public; Liaise with officers and web-based resources to provide and maintain updated information for the public; Coordinate arrangements for meetings and conferences; Receive all telephone calls and visitors for their immediate sections as required;Determine nature of calls and make proper referral to the action office, if such is indicated as a means of expediting information desired; Make outgoing calls and receive incoming calls;Perform general office support duties, to include maintaining office supplies, printing, faxing and copying materials Apply sensitivity and discretion in calls from Members of Congress, the media, or the general public who manifest special concerns Maintain immediate Government managers calendar, handling requests for meetings and appointments by arranging, rescheduling or referring them to other staff officers as necessary; advises supervisor of commitments and reminds him/her of matters to be considered at meetings providing background data; Serve as liaison between the Government manager and staff members, keeping them informed of commitments and changes in office procedures and requirements; Escort people as needed; Perform other appropriate tasks, assignments and duties as required and assigned by their immediate Government manager. Education/Experience Required: HS Diploma and one (1) year of experience serving in a similar capacity. Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook Ability to type mistake-free final forms (letters, memorandums, cables, speeches, briefing papers, etc.), many of them destined for CA upper management, the White House, and/or Members of Congress; Excellent organizational, communication, and customer service skills Active Secret Clearance is required to be considered for this role

This Project Management Assistant position provides support to Project Managers who oversee projects within the Electrical Transmission industry. On site 3-5 day a week. Essential Job Duties and Responsibilities Prepare project bid packages Respond to bidder RFI's Interface with bidder/ contractor personnel Attend job kickoff and walk down meetings Assist in the development of project schedules using established software systems Gather, organize and validate data for project financial forecasts Input data into various programs and maintain various cost and forecasting reports Assist in the development of cash flow/ forecast plans/ budgets using established software systems Assess and report on project performance using established industry standards Document and provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public Participate in project status meetings Coordinate the execution of internal and field checklists Assist with other project management support tasks as needed Required Qualifications: High level of interpersonal skills High level of organization skills High attention to detail Able to efficiently multitask Proficient in MS Suite of software Valid driver's license Experience in the Construction Industry Bachelor's degree in engineering, project management or construction management from an accredited college or its equivalent in education and experience Desired Qualifications Experience with Primavera P6 Experience in the electrical transmission industry

The Employment Law Group, P.C. (TELG) is a small business in LEGAL. We foster a rewarding and collaborative culture. We represent employees who stand up to wrongdoing in the workplace with practice areas including whistleblower, qui tam, and discrimination law. Our work environment includes: Hybrid Schedule (Two days in office/per week) Growth opportunities Casual office setting On-the-job training Generous paid time off Excellent health benefits TELG is looking for a Project Assistant (PA) to provide administrative and operational support in a fast-paced and collaborative legal work environment. Our ideal candidate is proactive, highly motivated, detail-oriented, with strong organizational and communication skills. Successful Project Assistants are equally capable of completing individual tasks and group projects along side a team of other Project Assistants. This is an excellent opportunity to jumpstart your career. This position has potential growth opportunities both within the operations team and into other departments. Project Assistants manage current and potential client support, general office maintenance duties, and other general requests as assigned. Note: New hires will be required to come in-office every day for at least the first two weeks for onboarding and orientation. Duties include: Maintain the office workroom by ordering supplies, troubleshooting basic issues in the office. Respond to requests from centralized ticketing system and document, track, and report actions taken to complete requests. Store and track all physical client media received such as phones, hard drives, etc. to be imaged. Manage outgoing mail requests, assisting with contacting mail carrier if needed, and tracking the package until delivered. Facilitate monthly focus groups to help test case issues with pool of mock jurors. Assist in administrative preparation for depositions, hearings and trials. Prioritize various projects based on priority level and external/internal deadlines. Essential Qualifications & Skills: Working knowledge of Adobe, Microsoft Word, and Microsoft Excel required, higher-level expertise a plus Administrative office work experience (preferred) Database experience a plus Good penmanship a plus Associate's Degree or higher (preferred) Applicants are required to submit a résumé and a cover letter Job Type: Full-time Pay: $24.10 per hour

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: School of Communication Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The American Forum project seeks a student to provide multifaceted support, including assisting with student video initiatives, managing social media presence, supporting production activities, and engaging in a collaborative learning environment with participating students. Essential Functions: * Assisting with the American Forum student videos project. * Managing social media. * Supporting the productions themselves. * Working and learning alongside students involved in the American Forum project. Position Type/Expected Hours of Work: * Part-time. * 10 hours per week. Salary Range: * $17.95 per hour. Additional Eligibility Requirements: * Student employee working in an administrative position. * Student does not have a Federal Work Study (FWS) Award. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Posting Number S355P Working Title Administrative Assistant FLSA Non-Exempt Pay Grade 3 Advertised Salary $15.00 Position Status Full Time Appointment Length 12 Months Department Dept of English, History and Modern Languages Job Summary/Basic Function The duties of this position range from assisting the National Writing Project Site Director, to social media management, to full-scale event planning (program development; coordinating accommodations, venues, meals, and payments for visiting lecturers and the annual Summer Institute and Literacy Leaders Conference; and designing relevant promotional materials for the events). This is a grant-funded position. Renewal depends upon continued availability of funding, which is not guaranteed. Minimum Qualifications * Knowledge and skills in the operation of computers and other standard office equipment * Ability to use Microsoft Office Suite and a variety of software programs including database management and scheduling software. * Effective oral and written skills. * Experience working in organizational structures like higher education. Preferred Qualifications Posting Date 11/05/2025 Close Date Special Instructions Summary Appointment to this position will be contingent upon a satisfactory background check. We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including: o Wide range of health insurance and other benefits o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks o Tuition waivers for employees and their dependents Please note: This is a grant-funded position. Renewal depends upon continued availability of funding, which is not guaranteed. Job Duties Description of Job Duties * Assist with the planning, logistics, and execution of Shepherd's National Writing Project site's programs; * Provide ideas and recommendations for changes to support activities and/or methods to improve the service object of the unit; * Contribute to or ensure the effectiveness of operations or services having significant impact with Shepherd's National Writing Project Site; * Assist the Site Director in product and vendor research * Investigate all available avenues of research and/or negotiation to obtain the best possible pricing for products and services purchased with budget funds; * Make contract for or purchase goods and services as necessary for the administrative functioning of the NWP Site, and for other goods or services as indicated by the Director; * Oversee the delivery of contracted supplies and services to ensure thoroughness and adequacy; * Work closely with the Director as well as Shepherd University and Shepherd's Office of Sponsored Programs to maintain compliance with all applicable rules, regulations, policies and procedures associated with fiscal activity; * Make deposits of revenue and request payments for expenses according to functional area of responsibility; * Ensure fiscal accountability by providing completed deposit slips, requisitions/purchase orders, invoices, travel settlements, and other forms as necessary for the proper and appropriate dispersal of funds spent or transferred from pertinent account.