Administrative Specialist Jobs Near Me

The company is our Founder's (an ultra-high net worth individual) single family office, established in New York in 2022. It has the mandates in wealth preservation, philanthropy and lifestyle services for current and future generations in North America. Reporting to Chief of Staff, the Executive & Personal Assistant is to tackle the traditional executive assistant duties of an extremely high functioning office but also to make sure that the family's specific needs and requirements are cared for. Upon delegation, s/he might manage financial report coordination and distribution as well as secure specific meals and transportation for private travels. S/He will also work to support and liaise with senior leadership, company executives, internal team members and external vendors or contacts in a fast-paced environment. S/He is not easily flustered, especially when plans change or priorities shift. The highest degree of professionalism, task managing and discretion are required for this position. S/He is expected to work remotely from New York with 30%+ travel time both domestically and internationally.

Pilgrim Africa's mission is to challenge despair, love boldly, and help African people create a future of sustainable prosperity and health. Founded by and for Ugandans as a faith-based NGO, Pilgrim Africa has grown to be an international organization with a focus on education and malaria elimination, working both within and outside Uganda on implementation, research and policy. Role Description This is a full-time hybrid role as a Personal Assistant to the Chief Executive Officer at Pilgrim Africa in Bellevue, WA, with flexibility for remote work. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, clerical skills, and administrative assistance to support the CEO in day-to-day tasks. The perfect candidate would be extraordinarily efficient, organized, detail-oriented, flexible, discreet, and enjoy making things happen quickly and well. And a mind reader. Please write an unusual letter of inquiry. Qualifications Integrity Executive administrative assistance, personal assistance, and email management skills Strong clerical skills and administrative assistance Extremely strong organizational abilities Ability to execute complex tasks Attention to detail Excellent communication and interpersonal skills Ability to maintain confidentiality and professionalism Experience in a similar role or industry is a plus Bachelor's degree in business administration or related field Availability for driving errands

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $27.50 - USD $32.00 /Hr. Bonus: USD $25,000.00

Our client, a world leader in insurance, is looking to bring on a Coupa Support Administrator for a six month assignment at their offices in one of the following locations: Jersey City, NJ; Whitehouse Station, NJ; or Philadelphia, PA. This role is hybrid with three days in the office and two days work from home. Responsibilities and Qualifications We are looking for a candidate that is a "super user" of Coupa who will be the primary liaison between Global Procurement and Coupa while supporting Procurement goals and initiatives. The Coupa Support Administrator will also manage supplier relationships as they pertain to Coupa integration, monitor and enforce compliance and manage the escalation process for non-compliance. Additional projects are expected to occur and may change frequently as Coupa becomes fully implemented and performing efficiently. This position will require planning and support of: Procurement User enablement Review and report on RFQ and Sourcing events. Training and ongoing testing Issue Resolution Supplier Enablement Duties Platform Maintenance and Updates Supplier Compliance General Owner of Coupa and change management as it relates to updates Partner with Stakeholders and 3rd Party Provider to achieve organizational management and objectives Develop and facilitate user training as necessary Troubleshoot user concerns involving data, process, configuration or integration related issues Guide system-based activities including user adoption, organizational communications, departmental planning, budgeting, reporting, etc. If this sounds like you, please apply today! Pay Range: The anticipated pay range for this position is $41 - $51/hourly. We understand that salary is an important factor in a job search, and we encourage you to apply even if you feel that your desired compensation may fall outside of the listed range. The final pay for this position is determined based on several factors including but not limited to, relevant experience, skills and certifications, education and training, geographic location, market conditions, and internal equity. We are committed to finding the right candidate for this role and are open to discussing how your unique qualifications align with our needs. Benefits: Our comprehensive benefits package includes: Medical insurance Dental insurance Vision insurance 401(k) retirement savings plan Equal Opportunity Employer: The Jacobson Group is committed to fostering an inclusive and equitable workplace that reflects the diverse communities we serve. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected characteristic as defined by applicable law. We believe that diversity of thought, background and experience strengthens our team and drives innovation. All employment decisions are based on qualifications, merit and business needs. If you require a reasonable accommodation to complete the application process or participate in an interview, please contact us at ********************* or ***************** to make a request. Refer a Colleague: Do you know someone who would be interested in this project? Submit your referral directly by emailing the Jacobson contact listed above or submitting them through this form. If your referral is hired for a contract assignment and meets all other eligibility criteria, you will receive a referral bonus!

We are seeking a dynamic Marketing and Administrative Assistant to lead our content creation and community outreach, support marketing outreach to generate referrals, as well as assist with our social media and SEO online presence. You will serve as a brand ambassador for the firm, building and promoting our reputation through engaging connections. This role also includes backup support for client intake and administrative tasks to ensure smooth firm operations when needed. You must reside in Western New York, preferably in Rochester, New York. In this role, you will: Create content: Collaborate with our SEO vendor and firm to develop targeted content that resonates with our audience and reflect our firm's expertise and values. Assist with our online presence: Partner with external vendors to help create and manage social media posts, while maintaining the accuracy and engagement of our Google Business Profile. Be a voice for the firm: Help review, edit, and post blog content on our website, ensuring it reflects the firm's expertise. Serve as a Brand Ambassador: Represent the firm at marketing events around New York State, promoting our services and strengthening relationships with clients and referral sources. Nurture relationships: Foster connections with clients and attorneys through offline marketing efforts and engaging in-person events. Generate referrals: Identify and cultivate relationships with new referral sources. Track and analyze: Monitor marketing data, budgets, and campaign performance to maximize the effectiveness of our marketing strategy. Boost our online visibility: Implement strategies and communicate with vendors to enhance our website's SEO. Additional Roles: You will serve as a backup for both our client-intake specialist and executive assistant as needed, providing support in their absence to ensure smooth operations. Flexibility in handling tasks across both roles will be essential. In addition to your core responsibilities, you will: Provide intake services with our intake team weekly to ensure exceptional client service. Offer administrative backup support to help maintain smooth operations within the team. What You Bring to the Table: Bachelor's degree in marketing, communications, or a related field. Exceptional communication and interpersonal skills. A proactive and results-oriented approach. Strong organizational skills and attention to detail. Proficiency in social-media management and content creation. Experience in customer service, sales, or hospitality is beneficial; we are a client-focused organization. Experience representing a professional organization at events, building relationships, and effectively promoting services to clients and referral sources. A genuine interest in the legal field. Why Join The Glennon Law Firm? Gain invaluable experience: Launch your career in a supportive and collaborative environment with lots of room for growth. Make a real impact: Play a key role in the growth and success of a respected law firm. Professional development: Opportunities to learn and grow your marketing skills. Hybrid work schedule: Enjoy the flexibility of working from home 2 days a week. Competitive compensation: $40,000 - $55,000 per year plus benefits. The Glennon Law Firm's Six Core Values: Integrity First - We can be trusted. We are principled, professional, and discreet. We know that our clients have worked hard to get where they are, and we use integrity in and out of the office to resolve your legal disputes in a timely manner and with ethics and honor. This also means accountability. All team members are accountable to each other, the firm, and the clients. Always Ready - We are always prepared. Many legal problems occur or come to light quickly and we are always prepared to know what to advise our clients in various situations so that we may act fast. This also means growth, both personally and professionally. All of our team members constantly seek to grow and evolve and learn new skills. Take Action - We are prepared to take action on advice given to clients and plans created in order to efficiently resolve their problems as soon as possible. That is why being prepared by continuously learning and training is so important. Service, Service, Service - Always thinking of the Clients. We update our clients more than they would ever request (at least weekly) and provide “white glove” treatment with everything so they know that we care more about their problems than any other professional service provider would. We respond to client communications on the same day. Care - We care about the clients, team members, the community, and more. We look out for our teammates and support them, whether it is with their workload, understanding an issue, or cheering on their personal or family wins. We volunteer, donate and otherwise contribute to our communities. We know that we are here, doing what we do, for more reasons than just earning a living. Communicate - We communicate with clients, all involved, and each other. Communication is key. We know that communication is not about what is said, but what is heard and understood. This is important with our clients, first and foremost; and with each other, as we work together To Apply: Please submit your resume, cover letter highlighting your relevant skills and experience, along with your transcript and references, to *************************. Write “Hire Me” in the email subject line. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Key Responsibilities Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings Handle facility access management, including meeting vendors on-site Manage office logistics including receiving, unpacking, and organizing deliveries Maintain organized storage areas and break down boxes for recycling Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings Run time-sensitive errands for executives and team members as needed Coordinate with vendors and service providers for office maintenance and supplies Help setup meeting rooms and event spaces Qualifications 2+ years of administrative experience, preferably in a technology or fast-paced environment Problem-solving mindset with the ability to be proactive, take initiative, and work independently Exceptional time management and organizational skills Strong attention to detail and ability to follow through on tasks Strong written and verbal communication/interpersonal skills Committed to maintaining discretion and confidentiality Able to seamlessly adapt to changing priorities Able to hold composure under pressure Go-getter attitude, no task too small Physical ability to lift up to 30 pounds and move items around the office frequently Proficiency in Microsoft Office Suite, Google Workspace, and project management tools Nice to have: Car and valid driver's license/clean driving record What We Offer Competitive salary and comprehensive benefits package Remote work flexibility Health, dental, and vision insurance 401(k) matching Paid time off and company holidays We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records. We are committed to providing reasonable accommodations to qualified applicants with disabilities.

About Us INNEX Innovative Industries is a leading provider of ceramic and technical solutions for the manufacturing sector. Our mission is to drive innovation and efficiency through cutting-edge materials and a commitment to excellence. We pride ourselves on fostering a flexible and inclusive work environment where team members can grow professionally and contribute meaningfully. Our environment includes: Flexible, hybrid work opportunities with work-from-home days A casual yet professional atmosphere Opportunities for professional development and growth This role is perfect for someone with a proactive attitude, excellent organizational skills, and a passion for marketing and sales in a technical or manufacturing context. Key Responsibilities Administrative Support Serve as a key point of contact for the CEO and senior staff, managing schedules, organizing meetings, and coordinating internal and external communications. Maintain organized records, files, and databases for seamless access and retrieval. Oversee travel arrangements, ensuring alignment with company schedules and budgetary guidelines. Marketing Coordination Develop, execute, and track marketing strategies tailored to manufacturing industry needs, focusing on technical and innovative product offerings. Collaborate with internal teams to produce compelling marketing materials, including brochures, technical guides, and presentations. Coordinate trade show participation, including logistics, booth setup, and post-event follow-up, ensuring maximum visibility and engagement. Research and stay updated on industry trends, customer needs, and competitor activities to inform marketing campaigns. Create and manage content for digital platforms, including email campaigns, social media, and website updates, targeting manufacturing and technical audiences. Sales Enablement Manage and update the company's CRM, ensuring accurate records of leads, prospects, and customer interactions. Establish and monitor prospecting campaigns, coordinating action items with team members to meet sales objectives. Support sales efforts by generating reports, preparing materials, and assisting with follow-ups to nurture leads and close deals. Content Lead Develop and manage a content calendar for marketing materials, including social media posts, blog articles, newsletters, and other communication channels. Create engaging and high-quality written, visual, and multimedia content that aligns with the company's brand and messaging. Write, edit, and proofread copy for marketing collateral, ensuring clarity, accuracy, and a professional tone. Coordinate with designers and external vendors to produce branded graphics, videos, and promotional materials. Leverage analytics tools to measure the performance of content and adjust strategies for maximum impact. Stay informed on industry-specific content trends and incorporate them into campaigns to enhance audience engagement. Qualifications and Skills Education: Associate's degree or higher in Marketing, Business Administration, Communications, or a related field preferred. Experience: Minimum of 3 years in a similar role, preferably in a manufacturing or technical environment. Technical Skills: Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Teams. Experience with CRM platforms like Salesforce, HubSpot, or similar. Familiarity with graphic design tools such as Canva, Visme, or Adobe Creative Suite. Proficiency with content management systems and social media platforms. Soft Skills: Exceptional organizational and multitasking abilities. Strong communication skills, both written and verbal. Detail-oriented with a knack for problem-solving and initiative. Ability to manage multiple priorities while meeting deadlines. Industry Knowledge: A willingness to learn manufacturing terminology, processes, and market dynamics is essential. Why Join INNEX? At INNEX, we believe in recognizing and valuing our employees. As a Marketing and Administrative Assistant, you will: Gain exposure to the innovative manufacturing industry. Work in a supportive and flexible environment that values independent contributions and collective success. Have opportunities for professional growth and skill development.

Job Title: Administrative Support I Job Type: Contract Site Type: Onsite (Herndon, VA) Duration: 6 Months Job Responsibilities: Perform a variety of administrative functions Schedule appointments, give information to callers, and take dictation Compose memos, transcribe notes, and research, and create presentations Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports May assist with compiling and developing the annual budget Job Requirements: High school diploma 1-2 years of experience in the field or a related area Knowledge of commonly-used concepts, practices, and procedures within a particular field Ability to rely on instructions and pre-established guidelines to perform the functions of the job *Salary Range: $16-19/hr with Medical, Vision, and Dental Benefits

we are looking for a good reliable individual to join the team at Platinum & Metals. If you are an innovative, creative and proactive individual who enjoys working remotely but also excels working at an individual level, we want you on our team. Role Description This is a part-time remote role for a Virtual Assistant at Platinum & Metals. As a Virtual Assistant, you will be responsible for providing administrative support, managing emails, scheduling appointments, and handling various tasks to help streamline operations. Qualifications Excellent communication and organizational skills Proficiency in Microsoft Office Suite and Google Workspace Experience in managing calendars and handling administrative tasks Ability to work independently and prioritize tasks efficiently Strong attention to detail and problem-solving skills

Why You Want to Work Here: We are a growing national nonprofit with a great mission to help children meet their daily nutritional goals. In this position you will work directly with members, assist with general office administration, and be able to see real impact from your work. Responsibilities: Implement policies and procedures for processing membership in the membership database Assist front desk and manage phone calls and basic office administration Process initial membership applications including reviewing applications for completeness as well as initial program eligibility education requirements and supporting documentation. This includes creating membership records in database, entering applicant's information and applying payment File membership applications and documents promptly and accurately upon completion. Submit refunds for processing to Accounting staff Implement policies and procedures for processing certificate and credentialing applications in the membership database Notify applicants whose applications and supporting documentation are incomplete Assist in processing returned mail and updating addresses, including calling or e-mailing members to get correct address Assist in processing meetings registrations, as needed, following established policies and procedures Requirements: Bachelor's degree preferred Two years or more of administrative experience in providing support to programs and services in a business environment, including data entry experience Work experience in a service-oriented or customer service environment required Demonstrated experience with high volume of data entry workloads and working against deadlines for programs which rely on accurate and timely processing Demonstrated aptitude in working with computer hardware and software and learns quickly Ability to learn quickly and manager own workload with initiative Capability to identify routine data errors, research solutions and make corrections with effective judgment Excellent verbal and interpersonal skills for telephone and other customer service interaction, both internally and externally Demonstrated success working on a team reflecting strong teamwork skills

To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will provide support with a variety of tasks that demand skilled proficiency in technological tools such as Excel, Power BI and Microsoft Outlook (Power Point); organize meetings, oversee routine and advanced duties for the benefit of multiple stakeholders, and work collaboratively to create and draft correspondence, prepare reports or documents, conduct internal and external research, and complete a range of duties including managing calendars, planning events and organizing schedules, coordinating travel, and prioritizing communications, and managing appointments for business and personal needs. Additional responsibilities include customer onboarding support project assistance, and presentation materials preparation. QUALIFICATIONS: Associate or bachelor's degree in business administration, communication, or equivalent experience. Proficient with reporting and data visualization tools (e.g., Excel (Pivot Tables), Power BI) for team reporting (data, analysis, numbers). Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). Strong understanding of calendar and scheduling software. Experience working with multi-location teams or within a business campus environment. Demonstrated experience managing multiple schedules and changing priorities across a dispersed team environment. Exceptional verbal and written communication skills. High attention to detail with strong organizational skills. Proactive drive to anticipate and address challenges. Professional discretion with sensitive information. Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines. Availability to adjust work hours on occasion to support urgent needs. DUTIES AND RESPONSIBILITIES: Maintaining filing systems, contact databases, and employee lists. Creating presentations and reports and investigating inquiries from internal and external customers or prospects. Scheduling meetings, appointments, and travel. Supports daily office operations that may include greeting visitors, responding to phone or email inquiries for select managers. Drafting email and other business correspondence or documents; maintaining data integrity. Ordering office supplies and food deliveries. Planning events and preparing meeting agendas. Updating information in databases and spreadsheets as appropriate. Submitting personnel change forms and documentation via an internal HCM. Creating general workflow efficiencies and streamlining processes.

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

Crown Consulting, Inc. strives to connect people through driving aviation innovation and expanding aerospace and telecommunications infrastructure. We have been making a difference for our FAA and NASA customers for over 30 years, developing and supporting programs that allow the FAA to coordinate responses to natural disasters; plan use of airspace; simulate air traffic demand; develop methods and techniques to improve the efficient use of the National Airspace; and contribute to the safe and effective control of air traffic. Our work in air traffic and flight simulation has provided the FAA with tools that are used today to effectively manage constraints imposed by severe weather or closed runways. Crown was voted as One of the DC region's Top Workplaces in 2021. We have built this reputation by hiring great people who value and support the mission of our customers. Come experience the Crown difference. Job Description Crown is seeking a motivated and self-driven Administrative Assistant to support our Headquarters team full-time, 5 days a week, at Crown's headquarters office in Arlington, VA. The candidate will work closely with the President and other team members. Successful candidates must be able to work well independently in a fast-paced environment, possess strong verbal and written communication skills, and have proficiency with Microsoft Office Suite of Tools. If you are looking for an opportunity to join a growing company and enjoy helping individuals, then this might be the right fit for you! Recent college graduates are welcome to apply. Responsibilities include: Provide administrative support to include executive team calendar management, call scheduling, and travel coordination Oversee the day-to-day office including maintenance, mailing, supplies, equipment, bills, etc Assist the HR team in the onboarding process for new hires Process purchase orders, coordinate payments, and follow up on receivables Plan and lead company events, celebrations, and more Other duties as required Compensation: $50,000-52,000 / Annual Salary + Benefits Qualifications Bachelor's Degree is required 1+ years of experience is required Excellent verbal and written communication skills Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hard working, dedicated, and an initiative-taker Excellent time management skills with a proven ability to meet deadlines Ability to multi-task and simultaneously handle many projects Ability to work independently with minimal supervision in a fast-paced, professional environment Willingness to take on additional tasks as needed Additional Information Benefits include: health, dental, & vision insurance generous PTO and paid holidays company-funded professional development competitive 401k match with 100% vesting life insurance disability insurance We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, age, religion, creed, sex, pregnancy, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions. Persons unable to complete an online application should contact Crown HR for assistance at ************** ext 4011. Crown is a VEVRAA Federal Contractor

We are looking for a skilled Office 365 Administrator to join our team. The ideal candidate will be responsible for managing and supporting our clients's Office 365 environment, ensuring its optimal performance, security, and availability. This role requires a deep understanding of Office 365 services, including Exchange Online, SharePoint Online, Teams, OneDrive, and other related applications. The Office 365 Administrator will work closely with other IT professionals to implement and maintain best practices, troubleshoot issues, and provide end-user training and support. The successful candidate will have strong problem-solving skills, excellent communication abilities, and a proactive approach to system management. This role is critical to maintaining the productivity and efficiency of our client's organization by ensuring that their Office 365 environment is reliable, secure, and up-to-date. Responsibilities: Manage and support Office 365 services including Exchange Online, SharePoint Online, Teams and OneDrive. Monitor system performance and ensure optimal operation of Office 365 environment Manage user accounts, permissions, and licenses. Implement and maintain security policies and compliance measures. Troubleshoot and resolve issues related to Office 365 services. Plan and execute migrations, updates, and integrations with other systems. Provide end-user support and training for Office 365 applications. Collaborate with other IT professionals to implement best practices. Develop and maintain documentation for Office 365 configurations and procedures Stay updated with the latest Office 365 features and updates. Ensure data backup and recovery processes are in place and tested. Manage and configure Office 365 groups and distribution lists. Monitor and manage Office 365 service health and incident management Implement and manage multi-factor authentication and other security measures. Coordinate with Microsoft support for issue resolution and service requests. Requirements: Bachelor's degree in Computer Science, Information Technology, or related field. 3+ years of experience managing Office 365 environments. Strong understanding of Office 365 services and applications. Experience with Exchange Online, SharePoint Online, Teams, and OneDrive. Knowledge of PowerShell scripting for Office 365 administration. Familiarity with security and compliance features in Office 365. Excellent problem-solving and troubleshooting skills. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with data migration and integration projects. Knowledge of networking and Active Directory. Certifications such as Microsoft 365 Certified: Enterprise Administrator Expert are a plus. Ability to manage multiple tasks and projects simultaneously. Strong attention to detail and organizational skills. Proactive approach to system management and user support.

Administrative Assistant Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This is a 4 day per week in office position (with a flex work from home day) located in Schaumberg. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to our 15 person team as well as office manager responsibilities. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible, highly organized individual with excellent communication and collaboration skills. Responsibilities include (but are not limited to) Travel Arrange business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have any visas, all documents, papers and itineraries necessary for travel. Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches /Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Manage all aspects of bookings and catering for client/broker lunches and dinners. Book taxis for our employees and clients. Prepare and organize printed materials and binders for meetings Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Be the coordinator for any visitor log requests Arrange desk assignments for underwriting visitors General / Office / other Provide administrative support for group meetings, whether onsite or offsite Assist with ad hoc projects Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time Professional/Technical Competency Requirements Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers. Works efficiently, accurately and exercises common courtesy. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills. Receptive to new ideas and is well organized. Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times. Provide ad hoc support around office as needed Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms ie: SharePoint, Office 365 Qualifications, Skills & Experience Bachelor's Degree. 2+ years of administrative assistant experience. Strong interpersonal and communication skills Ability to multitask Proficient in Microsoft Office suite

Key Responsibilities: Supports the underwriting process from end to end for a team of production Underwriters Administrative tasks that will include substantial data entry Submission in-take Processing and Set-up for New Business and Renewals Policy Binders Policy Issuance Policy Subjectives follow-up Simple and moderately complex maintenance of active policies Broker of Record verification and changes Loss run requests and issuance Quality Assurance of Axon Processes Administrative account tasks - e.g. Notice of Cancellation, Condition of non-renewals Entering of New Producer locations and/or Agents Policy Forms revisions Incidental Travel expected Qualifications, Skills and Experience Strong organizational skills and a willingness to learn new technology Fluency in Microsoft products including Excel Previous Property & Casualty experience a plus Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Work is performed in an office or home environment and requires the ability to operate standard office equipment. Must have the ability to walk short distances, and/or drive a vehicle. Must have the ability to carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data; viewing a computer terminal; extensive reading.

City/State Harrisonburg, VA Work Shift Rotating (United States of America) Sentara Rockingham Memorial Hospital Wellness Center is hiring a Childcare Assistant - Flexi Schedule Provides for the safety and well-being of every child in the wellness center's children's programs. He/she is responsible for the implementation and execution of a broad range of care and activities for ages 0 weeks to 12 years; providing care and nurturing in our childcare area for younger kids, provide fun and stimulating activities in our youth programs, Implementing, and executing various events and programs. Requirements: 1 year childcare experience preferred. BLS required within 90 days of hire. Facility Highlights: Sentara RMH Medical Center is a 238-bed, Magnet designated hospital located in Harrisonburg, Virginia. Harrisonburg, Rockingham County is a progressive and picturesque location that rests in the Shenandoah Valley of Virginia, which is known world-wide for its beauty, including the renowned Skyline Drive, which winds through Shenandoah National Park. If you love outdoor activities, you will find great hiking, skiing, camping, boating, golfing, collegiate sports, concerts, wineries, breweries, and you will have the opportunity to attend many community events throughout the year. Harrisonburg is located about two-hours from Washington, DC, three and one-half hours from Virginia Beach and is within a convenient distance to Baltimore, Pittsburgh, NYC, and Philadelphia. Sentara Benefits: Sentara employees strive to make our communities healthier places to live. We're setting the standard for medical excellence within a vibrant, creative, and highly productive workplace. For more information about our employee benefits, Benefits : Sentara offers an attractive array of full-time benefits to include Medical, Dental, Vision, Paid Time Off, Sick, Tuition Reimbursement, a 401k/403B, Performance Plus Bonus, Career Advancement Opportunities, Work Perks, and more. Enhanced Benefits to support you and your family include: Paid Parental Leave, Adoption/Infertility/Surrogacy Reimbursement, Family Caregiver Leave, and Emergency Back-up Care. Enhanced benefits to promote your well-being and secure your financial future include; The Sentara Student Debt Program, Emergency Savings Account and a Floating holiday. Sentara Rockingham Memorial Nursing Awards and Recognitions: Magnet : A Gold Standard in Nursing Excellence Sentara RMH Medical Center achieved the distinguished Magnet status and recognition from the American Nurses Credentialing Center (ANCC) in both 2014 and 2019. The Beacon Award: Distinguished Excellence in Critical Care Sentara RMH Medical Center's Critical Care Unit was recently honored as a recipient of the Beacon Award for Excellence from the American Association of Critical-Care Nurses (AACN). Watson Health Top Hospitals : A Commitment to Excellence In 2021, Sentara RMH Medical Center earned a place on the revered Fortune/IBM Watson Top 100 Hospitals 2021 list Talroo - Allied Health; childcare, daycare, children Job Summary Provides for the safety and well-being of every child in the wellness center's children's programs. He/she is responsible for the implementation and execution of a broad range of care and activities for ages 0 weeks to 12 years; providing care and nurturing in our childcare area for younger kids, provide fun and stimulating activities in our youth programs, Implementing, and executing various events and programs. Qualifications: Basic Life Support (BLS) - Certification - American Heart Association (AHA) RQI Related experience Skills Communication Sentara Healthcare prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves. Per Clinical Laboratory Improvement Amendments (CLIA), some clinical environments require proof of education; these regulations are posted at ecfr.gov for further information. In an effort to expedite this verification requirement, we encourage you to upload your diploma or transcript at time of application. In support of our mission “to improve health every day,” this is a tobacco-free environment.

Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how. At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial planning. The role of an Oath Office Manager is to work to organize our attorneys, advisors, clients, and team in office and remote. We believe in great freedom and great responsibility. We believe in doing the hard work first. We believe there is a difference between busyness and effectiveness. We believe in empowering our team to help thousands of people nationwide. Responsibilities Oversee our day-to-day office and remote operations in Virginia Execute other office administration tasks as assigned Liaise with clients, attorneys, team, and advisors as the mainline of communication Answering and directing phone calls Responding to client requests via email and telephone Monitoring deadlines Scheduling appointments Preparing materials for client meetings Drafting correspondence Organizing and maintaining client files Scanning, copying, and filing of documents in an electronic file management system Qualifications Excellent time management, problem-solving, and communication skills Basic computer skills including experience with Microsoft Office Bachelor's degree or relevant work experience Ability to maintain and cultivate client relations About Oath Law & Oath Planning Oath was founded in 2010 on the idea that estate and financial planning should be accessible to people from all different backgrounds -- not only the wealthiest 1%. We began in one small office with a team of only a few innovative, creative thinkers that wanted to make planning and estate and financial education a possibility for every community. Now, we've grown our firm across multiple states, with more offices opening every year. Our success comes down to one motivating factor -- helping families and individuals do the best that they can for the people and things that they love most. As we continue to expand and help more individuals and families, we are seeking like-minded individuals to embody our mission and values and join our growing team. Industry Financial Services Employment Type Full-time

Administrative Assistant II Contract Duration: Until December 19, 2025, with high possibility of extension Consumers Energy is seeking an experienced and proactive Administrative Assistant II to provide comprehensive administrative support to three Executive Directors within the IT department. This role requires strong proficiency in Microsoft Office, particularly Outlook, with a preference for candidates experienced in Microsoft OneNote. This is a hybrid role, requiring on-site work at our corporate headquarters in Jackson, Michigan (One Energy Plaza) on Mondays, Tuesdays, and Thursdays. Remote work is available on Wednesdays and Fridays. Key Responsibilities: Provide high-level administrative support including calendar management, scheduling, and meeting coordination. Assist in preparing presentations and reports using Microsoft Office tools (Word, PowerPoint, Excel). Coordinate travel arrangements and manage office space. Perform office tasks such as data entry, filing, and document preparation. Ensure accuracy in calculations and data processing. Maintain production reports and assist with other office-related duties as needed. Adhere to company policies and procedures, ensuring high-quality work. Assist visitors and handle general administrative tasks. Required Qualifications: Minimum of 2 years of experience as an Administrative Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required; experience with Visio and OneNote preferred. Experience managing complex calendars and scheduling for multiple stakeholders. Strong organizational and multitasking skills with a keen attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks and meet deadlines efficiently. Self-motivated with a focus on delivering results. Preferred Qualifications: 2+ years of experience in a specialized or functional area of administrative support. Familiarity with managing inventories and resource tracking.