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12 Administrative Specialist Resume Examples

Five Key Resume Tips For Writing An Administrative Specialist Resume:

Relevant Experience
Make sure that the jobs, experience, and accolades that you include are relevant to the position you’re applying for.
The Right Skills
This is a great time to run wild with those keywords from the job description. For example, if they’re looking for someone with experience in Office Supplies, be sure to list it in your resume’s skills section.
Quantifiable Achievements
Your workplace accomplishments tell the story of the unique value you bring to an organization. Stay away from dry descriptions of job duties. Use numbers to help contextualize your achievements..
An applicant tracking system (ATS) is a piece of software employers use to collect, scan, organize, and rank applications. The key to getting your resume past ATS and into the hands of hiring managers is smart keyword usage.
Impeccable Formatting
Formatting a resume so that it looks professional and attractive is important. With Zippia’s resume builder, you can put together a modern-looking resume in less than 10 minutes. Just choose a resume template that suits your style, answer some questions about your background, and you’ll have a resume that’ll pass muster with both the ATS and the hiring manager.
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Choose From 10+ Customizable Administrative Specialist Resume templates

Zippia allows you to choose from different easy-to-use Administrative Specialist templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Specialist resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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What Should Be Included In An Administrative Specialist Resume


1. Add Contact Information To Your Administrative Specialist Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Administrative Specialist Resume Contact Information Example #1
Montgomery, AL 36043| 333-111-2222 | jane.moore@email.com

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2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

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Administrative Specialist Resume Relevant Education Example #1
Some College Courses In General Studies 2014 - 2016
American University Washington, DC
Administrative Specialist Resume Relevant Education Example #2
High School Diploma 2014 - 2016

3. Next, Create An Administrative Specialist Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Administrative Specialist Skills For Resume

  • Customer Service Skills

    Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

  • Office Procedures Skills

    Office procedures are the protocols and standards which define how the staff works together. The office procedures can be a set of rules and regulations which guide the employees and help them run the office operations smoothly. Paperwork, customer interaction, taking messages, handling calls in and out all fall under the office procedures.

  • Communication Skills

    Communication is the ability to express one's ideas and thoughts to other people using expressions, words, or actions. Communication is to receive or send any kind of information. People need to be able to communicate and convey their message to the customers to run a successful business.

  • Data Entry Skills

    Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

  • Powerpoint Skills

    Powerpoint is an application developed by Microsoft which allows users to create slides of important information to present. It is used mainly for school presentations and businesses. It is commonly used and regarded as the "gold standard" in the field of presentation applications.

  • Office Supplies Skills

  • Personnel Files Skills

    A personnel file is an important document that contains information and the history of an employee. This file comprises the employee relationship, employee application, performance evaluation, training records, recognition letters, transfer, and promotion letters.

Top Skills for an Administrative Specialist
Source: Zippia.com
Not sure which skills are really important?
3 Big Tips For Listing Skills On Your Resume

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4. List Your Administrative Specialist Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Work History Example # 1
Administrative Assistant & Inside Sales
  • Scheduled interviews with Executive Team for potential Team Members.
  • Utilized phenomenal technical acumen to maintain multiple Internet profiles including craigslist, and company website.
  • Maintained/updated database and gathered information for presentation graphics support.
  • Researched software options, converted databases, installed and configured Goldmine, trained users.
  • Created PowerPoint briefings for commander's weekly staff meeting.

Work History Example # 2
Leasing Agent
Bell Partners
  • Verified that the Yardi calendar shows the correct move-in dates for all new move-ins.
  • Worked with and excel in Yardi program.
  • Toured prospects, Recorded all traffic in Yardi, processed detailed paperwork.
  • Crafted sales training tip communications and presented to the section on a monthly basis.
  • Received and entered work orders placed by residents, followed up communication on completed work orders.

Work History Example # 3
Administrative Specialist
  • Utilized ITIL procedures and tools for Incident Management, Change and Problem Management.
  • Created Root Cause Analysis reports for exchange server failures/recovery procedures.
  • Prepared and maintained meeting and event schedules; maintained and updated databases; prepared and updated files.
  • Assisted in establishing backup and restore policies and procedures.
  • Supported a large communications team made up of one account executive, four managers and forty marketing representatives and systems engineers.

Work History Example # 4
Human Resources Associate
Albemarle County
  • Completed over 400 employees new hire transactions with data integrity using HRIS database to ensure accurate executions of payroll and benefits.
  • Programmed NOVAtime to work seamlessly with Checkpoint processing system to accommodate Care Plus' individual payroll.
  • Managed weekly Time Sheet and Payroll process.
  • Managed ADP payroll processing and all benefits administration requirements
  • Completed payroll and bonusing payouts.


5. Highlight Your Administrative Specialist Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your Administrative Specialist resume:

  1. Certified Professional - Human Resource (IPMA-CP)
  2. Certified Billing and Coding Specialist (CBCS)
  3. Word 2010 Certification
  4. Certified Medical Administrative Assistant (CMAA)
  5. Certified Management Accountant (CMA)
  6. Certified Medical Office Manager (CMOM)
  7. Certified Manager Certification (CM)
  8. Certified Administrative Manager (CAM)
  9. Microsoft Office Specialist Master Certification (MOS)


6. Finally, Add A Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

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Administrative Specialist Resumes FAQs

How do you describe administrative skills on a resume?

A person will describe administrative skills on a resume by highlighting time management and organizational skills.

They should consider the major areas of their job that require administrative skills and what those administrative skills accomplished for the company.

How do you write an admin job on a resume?

A person will describe their work as an administrative assistant on a resume by highlighting time management and organizational skills. They should consider the major areas of their job and what skills and knowledge they brought into the role in order to highlight the value that they added to the company.

What are the duties of an administrative specialist?

The duties of an administrative specialist are to manage daily administrative operations and organize staff. Administrative specialists work alongside administrative team members to ensure that daily office operations are performed in a seamless and efficient manner.

What should I put on my resume for an administrative assistant?

You should put work experience that highlights your time management and organizational skills on your resume. You should consider the major areas of your job and what skills and knowledge they brought into the role in order to highlight the value that they added to the company.

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