Administrative Specialist resume examples for 2025

Administrative Specialist resume format and sections

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   1. Add contact information to your administrative specialist resume

   Your name should be the biggest text on the page and be at or near the top of the document. Your address doesn't need to include your street name or house number - listing your city and state works just fine. Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching). Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

   Administrative Specialist Resume Contact Information Example #1

   Jane Moore

   Montgomery, AL 36043| 333-111-2222 | jane.moore@email.com

   Do you want to know more?

   How To Write The Perfect Resume Header
2. 2

   2. Add relevant education to your administrative specialist resume

   Your resume's education section should include:

   • The name of your school
   • The date you graduated (Month, Year or Year are both appropriate)
   • The name of your degree

   If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

   Optional subsections for your education section include:

   • Academic awards (Dean's List, Latin honors, etc. )
   • GPA (if you're a recent graduate and your GPA was 3.5+)
   • Extra certifications
   • Academic projects (thesis, dissertation, etc. )

   Other tips to consider when writing your education section include:

   • If you're a recent graduate, you might opt to place your education section above your experience section
   • The more work experience you get, the shorter your education section should be
   • List your education in reverse chronological order, with your most recent and high-ranking degrees first
   • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

   Check More About Administrative Specialist Education

   Majors

   Business

   34.3%

   Criminal Justice

   6.3%

   Psychology

   6.1%

   Accounting

   6.0%

   Show More

   Administrative Specialist Resume Relevant Education Example #1

   Some College Courses In General Studies 2008 - 2010

   American University Washington, DC

   Administrative Specialist Resume Relevant Education Example #2

   High School Diploma 2018 - 2020

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   3. Next, create an administrative specialist skills section on your resume

   Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

   Here are some tips to keep in mind when writing your resume's skills section:

   • Include 6-12 skills, in bullet point form
   • List mostly hard skills; soft skills are hard to test
   • Emphasize the skills that are most important for the job

   Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

   Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

   Example of skills to include on an administrative specialist resume

   • Customer Service Skills.
      

     Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

   • Data Entry Skills.
      

     Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

   • Office Procedures Skills.
      

     Office procedures are the protocols and standards which define how the staff works together. The office procedures can be a set of rules and regulations which guide the employees and help them run the office operations smoothly. Paperwork, customer interaction, taking messages, handling calls in and out all fall under the office procedures.

   • Payroll Skills.
      

     Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

   • Human Resources Skills.
      

     Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

   • Logistics Skills.
      

     Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.

   Top Skills for an Administrative Specialist

   Customer Service, 13.8%
   Data Entry, 5.7%
   PowerPoint, 5.6%
   Office Procedures, 5.3%
   Other Skills, 69.6%
   See All Administrative Specialist Skills

   Not sure which skills are really important?

   3 Big Tips For Listing Skills On Your Resume
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   4. List your administrative specialist experience

   The most important part of any resume for an administrative specialist is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

   Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

   It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of administrative specialists" and "Managed a team of 6 administrative specialists over a 9-month project. "

   Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

   What experience really stands out on Administrative Specialist resumes?

   Angela Robbins Ph.D.

   Associate Professor of History, Meredith College

   History majors-and in fact, all students in the Humanities-practice skills in the classroom which have real-world, job performance implications, as laid out above. In my experience, students need to do a better job of communicating on their resumes what exactly those skills are so they do stand out. Job-seekers might list critical thinking skills, leadership skills, and the ability to work on a team on their resumes, for example, but for them to be able to point to specific examples from their classes and projects, and to be able to talk about those in interviews, is especially valuable. Internships also really stand out, because employers want to know that students have practiced these skills outside the classroom and have gained real-world experience, too.

   Don't have any experience?

   How To Show Your Experience On a Resume... Even When You Don't Have Any

   Work History Example # 1

   Administrative Assistant, Production

   Merrill Co

   • Provided administrative support to Director and three Vice Presidents who managed a staff of 60 professionals.
   • Maintained database on all personnel; recorded all vacation, paid illness & leave of absence.
   • Scanned checks for deposits, processed wire transfers, IRA distributions, transfer of funds, securities and new account entry.
   • Designed handouts and slide presentations using Microsoft PowerPoint.
   • Increased customer loyalty through verbal communication.

   Work History Example # 2

   Administrative Assistant/Personal Assistant (Part-Time)

   Adecco Staffing, USA

   • Created PowerPoint presentations used for business development.
   • Organized and oversaw payroll for candidate database.
   • Used wide range of software for presentations, databases, spreadsheets and reports.
   • Guided candidates through in-house computer testing.
   • Developed and implemented procedures and recommendations for technical approaches and design resources.

   Work History Example # 3

   Purchasing Assistant

   Sanderson Farms

   • Organized and prepared daily work schedule without supervision, and made supervisory decisions when necessary.
   • Worked closely with vendors to expedite orders as necessary.
   • Reviewed purchasing procedures for optimum efficiency.
   • Provided support for Procurement Managers, Buyers, Commodity Managers, and Material Planners.
   • Created purchase orders as directed by the buyers.

   Work History Example # 4

   Administrative Specialist

   United Parcel Service

   • Consulted with management on the interpretation and administration of human resources policies, programs, and procedures.
   • Posted current and relevant information on Sharepoint and UPSers (Intranet).
   • Maintained and re organized revenue databases and customer account spreadsheet reports.
   • Created PowerPoint presentations and spreadsheets for senior management.
   • Responded to various internal emails.

   Show More
5. 5

   5. Highlight administrative specialist certifications on your resume

   Specific administrative specialist certifications can be a powerful tool to show employers you've developed the appropriate skills.

   If you have any of these certifications, make sure to put them on your administrative specialist resume:

   1. Certified Professional - Human Resource (IPMA-CP)
   2. Certified Billing and Coding Specialist (CBCS)
   3. Word 2010 Certification
   4. Certified Medical Administrative Assistant (CMAA)
   5. Certified Management Accountant (CMA)
   6. Certified Medical Office Manager (CMOM)
   7. Certified Manager Certification (CM)
   8. Microsoft Office Specialist: Expert (Office 365 and Office 2019)
   9. Certified Administrative Manager (CAM)
   10. Microsoft Office Specialist Master Certification (MOS)

   More Certifications For Administrative Specialist
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   6. Finally, add an administrative specialist resume summary or objective statement

   A resume summary statement consists of 1-3 sentences at the top of your administrative specialist resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

   Remember to emphasize skills and experiences that feature in the job description.

   Are you a recent grad?

   Read our guide on how to write a resume summary statement