FIND PERSONALIZED JOBS
Sign up to Zippia and discover your career options with your personalized career search.
Sorry, we can't find that. Please try a different city or state.

Administrative Specialist

This job has expired and is no longer available.
APPLY NOW
Apply Now
×
FIND
PERSONALIZED JOBS

Sorry, we can't find that. Please try a different city or state.

CONTENT HAS
BEEN UNLOCKED
Close this window to view unlocked content
or
find interesting jobs in

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign Up

SIGN UP TO UNLOCK CONTENT

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Forgot Password?

Don't have an account? Sign Up

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

Sign up to save the job and get personalized job recommendations.

Sign up to dismiss the job and get personalized job recommendations.

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Already have an account? Log in

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Company Saved

Answer a few questions and view jobs at that match your preferences.

Where do you want to work?

Job Saved

See your Saved Jobs now

or

find more interesting jobs in

Job Dismissed

Find better matching jobs in

Your search has been saved!

Top 50 Administrative Specialist Skills

Below we've compiled a list of the most important skills for an Administrative Specialist. We ranked the top skills based on the percentage of Administrative Specialist resumes they appeared on. For example, 15.2% of Administrative Specialist resumes contained Office Supplies as a skill. Let's find out what skills an Administrative Specialist actually needs in order to be successful in the workplace.

These are the most important skills for an Administrative Specialist:

1. Office Supplies

demand arrow
high Demand
Here's how Office Supplies is used in Administrative Specialist jobs:
  • Prepared expenditure requests and ordered office supplies.
  • Coordinate tracking, monitoring, and purchasing of supplies and equipment for clinical, surgical, and office supplies.
  • Facilitate orders needed for office supplies, business cards, forms, computers, tablets and cell phones.
  • Ordered all office supplies, from local vendor, needed to keep office running successfully.
  • Prepared purchasing requisitions, created AFE's for proposed projects and maintained office supplies.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Organized and maintained; files, publications, and office supplies.
  • Assured office supplies were stocked by placing orders as needed.
  • Processed purchase orders and maintains office supplies and inventory.
  • Managed office supplies, vendors, organization and upkeep.
  • Tracked office supplies and ordered inventory as needed.
  • Ordered and maintained office supplies for the department.
  • Maintain inventory of office supplies and materials.
  • Requisition office supplies, equipment and publications.
  • Maintained and ordered office supplies.
  • Processed travel requests, expense reimbursements, check requests, used EMPAC for POs for office supplies, equipment.
  • Ordered medical supplies as needed and placed monthly order for office supplies, while keeping lowest possible cost.
  • Processed accounts payables for all center supplies (Medical, and office supplies).
  • Key Accomplishments: Managed inventory to ensure office supplies were stocked and available.
  • Maintained office supplies and government forms used a a daily basis.

Show More

1 Office Supplies Jobs

No jobs at selected location

2. Personnel Files

demand arrow
high Demand
Here's how Personnel Files is used in Administrative Specialist jobs:
  • Improved efficiency and security by organizing paper personnel files into a redacted, detailed, electronic filing system.
  • Created and maintained 5000 international military personnel files and developed and coordinated training and travel arrangements.
  • Monitored the safekeeping of all employee personnel files ensuring their confidentiality.
  • Filed and organized individual personnel files.
  • Reviewed soldier in-processing, out-processing, birth month audits, maintains military personnel files, medical and dental records.
  • Audit Personnel files identifying problems sworn staff that had not received uniform, field training and salary discrepancies.
  • Prepare and maintain over 7000 personnel files IAW the Modern Army Records Keeping System (MARKS).
  • Consult with military soldiers to ensure that their personnel files had the proper documentation required for deployment.
  • Maintained Health Services employee personnel files, keyed leave slips, distributed leave statements.
  • Maintained the government civilian award program and the government civilian personnel files for SC.
  • Prepare data for physician/PA annual performance evaluations; maintain personnel files and payroll functions.
  • Manage and organize proper upkeep of all personnel files in designated department.
  • Managed payroll, maintained leave and personnel files on all faculty.
  • Maintained confidential records and personnel files on a daily basis.
  • Maintained official personnel files for thousands of base personnel.
  • Maintained record keeping of personnel files and forms.
  • Create, update and maintain personnel files.
  • Maintained all active duty personnel files.
  • Key controller for personnel files.
  • Provided outstanding customer service Established and maintain records in appropriate personnel files.

Show More

3. Database

demand arrow
high Demand
Here's how Database is used in Administrative Specialist jobs:
  • Maintained and reported renewal and registration fees to business office and maintained registration database.
  • Collaborated with web development office to create database-linked applications for faculty evaluations.
  • Reviewed documentation to ensure accuracy and entered information in company database.
  • Designed developed and maintained database of transplantation criteria.
  • Input personnel information into a database for processing.
  • Utilize database systems to perform inventory management.
  • Combined clients from various other social service agencies into one central database for a new federal heating program--LiHeap.
  • Collected data from contracts managers and from LOGCAP and Contracts database, create spreadsheet in pivot table, distribute biweekly.
  • Reviewed accuracy of sales sheets, and inputted information into Access and Excel databases.
  • Compiled and maintained database for appraisal upgrades and prepared files for imaging.
  • Update database to coincide with plan's adoption agreement.
  • Crosschecked current records and updated database and office records.
  • Maintained database of confidential employee gas card pin codes.
  • Maintained various databases and records utilizing SAP.
  • Developed efficiency-enhancing workflow/process improvements to existing databases systems.
  • Executed weekly reports generated to illustrate the tax status and Maintained customer database of over 100,000 entries.
  • Managed multi line phones, database administration, client call backs and meeting scheduling.
  • Routed incoming telephone calls to proper personnel Knowledge of word processing and database software.
  • Created databases for training, routine administrative tasks, and special detail assignments.
  • Maintain Microsoft Access database to manage over 400 courseware lessons.

Show More

38 Database Jobs

No jobs at selected location

4. Customer Service

demand arrow
high Demand
Here's how Customer Service is used in Administrative Specialist jobs:
  • Prepared and maintained functional military personnel records IAW MARKS; exemplary customer service.
  • Provided extensive customer service to brokers, transportation carriers.
  • Performed customer service and resolved complaints.
  • Provide Receptionist Support to include: prompt and courteous customer service to visitors and customers, as well as fellow workers.
  • Crossed trained and facilitated training to Municipal Court Customer Service Center, Jury Assembly, Jury Clerk and Magistrate Department.
  • Facilitate quarterly staff meeting to provide and receive feedback around current focuses and the direct impact to customer service levels.
  • Recognized as one of the outstanding customer service representatives based on accuracy, customer service, number of calls answered.
  • Provided results oriented and follow through on all customer service calls in a professional and friendly manner.
  • Negotiated and documented all status issues daily with customer service and the customer or customer consultant.
  • Provided full administrative and customer service support to team members, colleagues and clients.
  • Leveraged bilingual skills, patience and respect to provide excellent customer service and satisfaction.
  • Compiled, analyzed, and presented monthly accounts receivable and customer service reports.
  • Provide excellent customer service by telephone, email, or by mail.
  • Provide customer service support to both internal and external customers.
  • Input, surrenders and loan requests for customer service representatives.
  • Provide exceptional customer service in person and over the phone.
  • Provide customer service for callers using the DELJIS system.
  • Provide excellent customer service to Military and local clients.
  • Manage various of customer service and administrative task, answer a multi-line telephone.
  • Drafted correspondence, memoranda, reports and various customer services documents to assist direct services staff and manager.

Show More

18 Customer Service Jobs

No jobs at selected location

5. Financial Statements

demand arrow
high Demand
Here's how Financial Statements is used in Administrative Specialist jobs:
  • Analyze monthly financial statements to determine proper charging of operating expenditures in accordance with departmental and sponsor procedures.
  • Assisted the preparation of quarterly consolidated financial statements as well as the audited financial statement for yearly audits.
  • Trained regional managers on interpretation of weekly financial statements to better manage operational costs.
  • Produced a monthly financial report consisting of complete financial statements and results analyses.
  • Verified client financial statements and corrected errors to ensure accuracy and compliance.
  • Generate and analyze financial statements.
  • Monitor and review monthly financial statements, prepare monthly progress reports and make recommendations to Dr. Ali-Osman based on expenditure patterns.
  • Use of CoNetrix, a vendor management system for tracking vendors contracts, risk analysis, financial statements and pertinent documentation.
  • Performed Financial Reporting duties: preparation of portfolios, financial statements, and schedules of investments, NSAR and NQ filings.
  • Maintain order of credit and financial files ensuring that financial statements and tax returns are current for review of bank auditors.
  • Performed basic bookkeeping duties - credits, collections, prepared and sent financial statements and bills, and kept financial records.
  • Search and locating correct financial statements working closely with the engagement team (managers, accountants, and consultants).
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using Microsoft Office software.
  • Compiled and analyzed financial statements, balance sheets, and other data; recorded journal entries for general ledger accounts.
  • Coordinate, and analyze annual financial statements for the specific departments and its component units.
  • Processed financial statements, stock option plans, reports, summaries and mass mailings.
  • Prepare monthly financial statements for Executive Director and Board of Directors for review.
  • Assisted with the monthly closing process and preparation of financial statements/reports.
  • Prepared monthly financial statements for Supervisor, CFO & COS.
  • Collate tax returns, financial statements, reviews and audits for four office locations.

Show More

Job type you want
Full Time
Part Time
Internship
Temporary

6. Data Entry

demand arrow
high Demand
Here's how Data Entry is used in Administrative Specialist jobs:
  • Operated and Maintained computer software and data entry equipment designed for manpower strength and capability for mission accomplishment.
  • Accomplished a wide variety of clerical, statistical and data entry/retrieval tasks and maintained administrative files.
  • Developed new automated data entry process for Restoration Hardware, Pulaski and Howard Miller orders.
  • Perform data entry and data retrieval services, providing data for inclusion in military correspondence.
  • Maintained data entry requirements by following data program techniques and procedures.
  • Coordinated ideas for improving data entry procedures.
  • Verified data entry of credit administration on all new notes by researching promissory notes, agreements and loan histories.
  • Established and maintained filing systems including but not limited to confidential files and records, and data entry.
  • Compile IBM's monthly supply cost and assist management on employee's performance reports and data entry.
  • Performed duties on data entry equipment, and supervised the maintenance administration functions within the unit.
  • Performed scoring of City and State Wide Test, data entry and analysis report.
  • Filed documents; data entry; office supply inventory; sorted and distributed mail.
  • Performed data entry and made any necessary changes to personnel records and pay.
  • Handled multifaceted clerical tasks, e.g., data entry and records management.
  • Assisted with faxing, data entry, and other office needs.
  • Handled incoming mail, maintain publication and perform daily data entry.
  • Performed data entry in the M-4 Inventory management program.
  • Trained supervisors on MAXIMO, data entry program.
  • Completed file maintenance and data entry projects.
  • machine operator Data entry Accounts receivable Operated machinery of all sizes 1.

Show More

9 Data Entry Jobs

No jobs at selected location

7. Purchase Orders

demand arrow
high Demand
Here's how Purchase Orders is used in Administrative Specialist jobs:
  • Prepared purchase orders/invoices and data reports.
  • Maintain and record invoices billed, contract data reports, purchase orders, project budgeting and billing records for accuracy.
  • Reconcile all Invoice, Statements, Purchase Orders, Blanket Orders, and Contract discrepancies for approximate 400 vendors.
  • Support Project Manager with monitoring Capital Expenditures, creating Purchase Orders, and financially closing out the projects.
  • Maintain creation and maintenance of customer blanket purchase orders in order to keep their accounts within agreed parameters.
  • Worked with gift shop operations, including billing, ordering, entering purchase orders, and bookkeeping.
  • Composed email correspondence as needed for external vendors, purchase orders, parts, and other material.
  • Worked closely with Accounts Payable to approve invoices, fix purchase orders and resolve issues relating both.
  • Processed refunds, cancellations, purchase orders, invoicing, transfers, credits and confirmation letters.
  • Prepare and process requisitions, purchase orders, payments and other fiscal actions using procurement software.
  • Order material / parts for technicians and processed all invoices for payment against purchase orders.
  • Prepared, submitted and followed through on Purchase Orders for Animals for various research studies.
  • Maintain and manage purchase orders and invoices to insure proper organization for sales.
  • Process travel and general reimbursements, payment authorizations, and purchase orders.
  • Routed, reviewed and submitted invoices and Purchase Orders for the department.
  • Attended GFEBS training for purchase orders, familiar with ARIMS database.
  • Received inventory purchase orders, verified accuracy, and filed.
  • Process purchase orders and requisitions through the Management and Admin.
  • Issue blanket purchase orders for following year services.
  • Budget and projected budget management, payroll entry and Approval, Schedule management meetings, purchase orders, data entry.

Show More

3 Purchase Orders Jobs

No jobs at selected location

8. Travel Arrangements

demand arrow
high Demand
Here's how Travel Arrangements is used in Administrative Specialist jobs:
  • Organized and maintained files handled telephone coverage, coordinated travel arrangements and prepared expense reports.
  • Acknowledged by external customers for travel arrangements, meeting preparation and presentations.
  • Coordinated Chairperson's appointment calendar, travel arrangements and reimbursements.
  • Organized travel arrangements for marketing department employees.
  • Typed correspondence and scheduled travel arrangements.
  • Coordinated travel arrangements and reimbursements.
  • Prepare documentation for management and staff for seminars, travel arrangements, mileage, liquidations and reimbursements.
  • Support Management in word processing, spreadsheets, presentations, scheduling meetings and travel arrangements.
  • Handled tasks involving budgeting, time keeping, travel arrangements and accounting tasks.
  • Prepared and processed hundreds of domestic and foreign travel arrangements and vouchers.
  • Plan, coordinate and set up travel arrangements for executives.
  • Coordinated travel arrangements for 20 members of the sales team.
  • Make travel arrangements and fill out expense reimbursements.
  • Planned travel arrangements for 5 officers and staff.
  • Process travel arrangements for supervisors and employees.
  • Plan and coordinate all travel arrangements.
  • Coordinated travel arrangements for CEO.
  • Managed all travel arrangements, (foreign and domestic), and budget authorizations and vouchers for the Treasury Attach .
  • Make travel arrangements, prepare orders, all reservations and submit travel vouchers in a timely manner for payment.
  • Used Apollo travel systems to make travel arrangements and used Deltek TimeKeeper for daily timesheet preparation.

Show More

2 Travel Arrangements Jobs

No jobs at selected location

9. Phone Calls

demand arrow
high Demand
Here's how Phone Calls is used in Administrative Specialist jobs:
  • Provided day-to-day support for the Deputy Director for International Affairs, handling incoming and outgoing phone calls and faxes.
  • Answer and screen telephone calls, type documents, make photocopies, and perform other assigned administrative duties.
  • Provided extensive customer service support while greeting visitors, directing telephone calls, email and postal mail.
  • Provided a variety of ancillary office support functions, received telephone calls and visitors.
  • Used advanced communication skills to manage telephone calls, incoming, and outgoing correspondence.
  • Provided program support - greeted and escorted visitors and answered the telephone calls.
  • Responded to telephone requests, referred phone calls and visitors to appropriate staff.
  • Track E-mails and phone calls into CAADI for data analysis and record purposes.
  • Interfaced with customers for material pick ups and answered customer telephone calls.
  • Investigate delinquent accounts and make follow up with telephone calls if necessary.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Receive and disburse telephone calls and conveys messages to appropriate departments.
  • Answered, screened and documented incoming phone calls.
  • Receive and screen telephone calls and visitors.
  • Assisted with phone calls and messages.
  • Answer incoming phone calls and emails.
  • Communicated with customers and general public to facilitate rehabilitation activities through telephone calls and face to face contact.
  • Answer all incoming telephone calls routing each caller to the appropriate place and providing accurate information in a courteous manner.
  • Answer, screens, and directs incoming Multi-line telephone calls.
  • Prepared daily bank deposit Processed billing for miscellaneous freight Taking care of customers and phone calls when is needed.

Show More

1 Phone Calls Jobs

No jobs at selected location

10. Expense Reports

demand arrow
high Demand
Here's how Expense Reports is used in Administrative Specialist jobs:
  • Processed departmental invoices and expense reports, prepared confidential paperwork for presentations, and coordinated logistical arrangements for conference rooms.
  • Reviewed and approved departmental expense reports prior to submission to upper-level management.
  • Created detailed expense reports and requests for capital expenditures.
  • Assist Finance Department of Headquarters in verifying expense reports, processing invoices and payments, and facilitating communications.
  • Prepared orders and expense reports for internal and external procurement at a minimum of $30,000 per month.
  • Researched and produced annual disease statistics report, grant applications and reports, and monthly expense reports.
  • Create expense reports for all IT SVP s; make travel arrangements including international and corporate aviation.
  • Prepared schedules, expense reports, projects, correspondence, and other miscellaneous duties.
  • Managed calendars, events, meetings, conferences, travel planning and expense reports.
  • Monitor Executive s emails, reconciled expense reports monthly, typed correspondence, etc.
  • Process and prepare documents, such as business or government forms and expense reports.
  • Managed calendars, expense reports, and reimbursements for the Business Intelligence Team.
  • Booked reoccurring travel and submitted monthly expense reports for management team.
  • Compiled and forwarded completed Expense Reports and invoices to DRC Headquarters.
  • Process all expense reports for supervisors and employees through Concur.
  • Processed expense reports and time sheets for business unit.
  • Prepared expense reports for Section Manager.
  • Coordinated travel arrangements and assisted with logistics associated with domestic travel; processed expense reports and department invoices.
  • Enter and approve provide time cards, including rounding hours in ETA/Kronos and parking/mileage reimbursement in Expense Reports.
  • Composed correspondence, monitored departmental budgets, expense reports and Produced Organizational Charts using Visio.

Show More

2 Expense Reports Jobs

No jobs at selected location

11. Powerpoint

demand arrow
high Demand
Here's how Powerpoint is used in Administrative Specialist jobs:
  • Assist the Supervisor for the preparation of PowerPoint presentations for seminars/conferences; budget preparation for grant proposals.
  • Created and managed Access databases and PowerPoint presentations.
  • Prepared Presentation through PowerPoint for training purposes.
  • Prepared PowerPoint presentations as needed.
  • Followed and prepared the agenda, took meeting minutes for distribution, scheduled and organize meetings, including preparing PowerPoint presentations.
  • Used extensive work with Microsoft Office Word, Excel, and PowerPoint, for preparation of briefings and reports.
  • Produced and edited multiple page PowerPoint presentations and other documents under tight client deadlines while adhering to corporate standards.
  • Created a monthly PowerPoint slide presentation of over 300 slides, coordinated the Company's formal events.
  • Assist with electronic presentations to include charts, tables, graphs, PowerPoint and other reports.
  • Created complex PowerPoint presentations for various events, seminars, lectures and scientific posters.
  • Experience using Microsoft Office, including Word, Excel, PowerPoint, etc.
  • Designed PowerPoint presentations, all department brochures, forms and guidelines.
  • Created Excel spreadsheets, PowerPoint presentations, and organizational charts.
  • Prepare management presentations in MS PowerPoint and Excel.
  • Create PowerPoint presentations for use by upper management.
  • Used PowerPoint to create presentations.
  • Created innovative tracking systems in Excel, Access and PowerPoint; increasedaccountability and efficiency in processing personnel actions and tracking systems.
  • Created monthly PowerPoint presentations used for customer account reviews and assisted business development team with proposals and bids.
  • Put upcoming events or job flyers on PowerPoint in lobby area.
  • Provided all administrative support for two Product Managers Coordinated internal/external meetings Used Microsoft PowerPoint to create slide presentations

Show More

12 Powerpoint Jobs

No jobs at selected location

12. Human Resources

demand arrow
high Demand
Here's how Human Resources is used in Administrative Specialist jobs:
  • Specialized in contract negotiation, systems implementation, training, human resources, financial accountability, budgeting and budget implementation.
  • Provided administrative coordination, including records filing, customer service, correspondence management, and document collection for human resources.
  • Provide administrative and secretarial support to Director and Managers, assisting Human Resources with payroll, benefits and orientation.
  • Provided departmental support to Regional Business Manager, Human Resources Manager, and Accounting Manager.
  • Provided assistance to the Human Resources Division Manager in disciplinary actions.
  • Provided administrative support for the Training Supervisor and Human Resources Department.
  • Provide human resources support for the division office, which includes sourcing candidates, scheduling interviews and participating on interview panels.
  • Assisted the Vice President of Tactical Systems with personnel, human resources, travel, hiring, and salary actions.
  • Processed, mailed, faxed, and filed paperwork for Project Lead, QAQC, Human Resources, and Travel
  • Provided HR support to employees, managers and supervisors ensuring adherence to human resources policies, guidelines and procedures.
  • Performed duties related to human resources and payroll, general clerical new hire and termination processing, benefits.
  • Processed electronic position descriptions, status changes, and other human resources requirements on a daily basis.
  • Coordinated and tracked human resources actions, personnel monetary awards, travel and training requirements.
  • Helped manage the day to day operations of a customer service based Human Resources Office.
  • Reported within the Accounting department while having other support functions within Human Resources.
  • Established partnership with external human resources company to handle growing HR needs.
  • Managed Office, Human Resources, Receptionist, Billing, Inventory
  • Function as Human Resources Designee processing Human Resources documentation.
  • Performed clerical and administrative duties as needed * Served as liaison between General Service Employees and General Service Human Resources.
  • Researched and verified compliance of local, state, and federal human resources regulations, procedures, and policies.

Show More

15 Human Resources Jobs

No jobs at selected location

13. Logistics

demand arrow
high Demand
Here's how Logistics is used in Administrative Specialist jobs:
  • Operated the naval aviation logistics command management information system and remote peripheral subsystems to enhance the efficiency by reducing resource cost.
  • Managed logistics for diplomatic visitors and host country conferences including two visits by the Secretary of Treasury.
  • Implemented logistics support plan to manage advanced shipment of hazardous goods to area of responsibility.
  • Coordinated with several defense entities to organize in-theater subsistence logistics during 18-month deployment to Iraq.
  • Tracked logistics and other data during operational war exercises.
  • Assisted with daily administrative logistics within multiple office locations.
  • Managed operations & logistics and oversaw store communications.
  • Conducted market surveys on transportation and logistics.
  • Conduct logistics support and administer AFMIS management program valued at $B for U.S. and Coalition Armed forces Installation.
  • Manage aspects of day-to-day operations of an aviation logistics squadron totaling 900 individuals on station and deployed.
  • Managed the Battalion logistics operations during Operation Desert Storm/Shield, in the war and garrison environment.
  • Research, coordinate and brief logistics-related action in support of the objective goals and vision.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Coordinated logistics planning for operational deployments for up to 14 aircraft and 200 personnel.
  • Schedule and provide logistics for departmental meetings on and off site.
  • Planned and developed logistics, space management and facilities support.
  • Supervised and configured space planning and logistics along with staff relocations between campuses.
  • Provide expert knowledge to senior leadership of logistics and sustainment policies, principles, and instructions for mission implementation.
  • Served two tours in Iraq Researched and extensively reviewed SOP's for military code and logistics regulations.
  • Collaborated with IT and Facilities departments on computer and workstation logistics for new hires and relocations.

Show More

17 Logistics Jobs

No jobs at selected location

14. Staff Members

demand arrow
high Demand
Here's how Staff Members is used in Administrative Specialist jobs:
  • Reviewed BabyNet Director's mail and independently prepared responses or otherwise routed to other staff members with appropriate background information.
  • Handle purchase orders, order cars for travel and schedule travel plans for Director and other staff members and order supplies.
  • Prepared and monitored security badges and photo identification cards for all staff members as well as maintenance to combination door locks.
  • Responded to e-mails on the behalf of the Associate Deputy Administrator, Staff Director, and other staff members as required.
  • Supported the manager in SPMO, staff members and customers with excellent oral and written skills performing technical projects.
  • Coordinate official travel arrangements for Staff members (lodging, air tickets, transportation and training itinerary).
  • Supervised and coordinated the training of new staff members in proper 401(k) procedures.
  • Provided training for other staff members to perform work activities, such as using computer applications.
  • Reconciled 100-150 student's accounts semi-monthly, maintained time keeping records for 4 staff members.
  • Maintained personnel training, and human resources files for over 50 staff members.
  • Respond to inquiries and administrative problems brought to the Director by staff members.
  • Served as liaison between BabyNet staff members and other areas within the agency.
  • Answered telephone inquiries, direct and received telephone messages for staff members.
  • Assist and advise and staff members of budgetary and related problems.
  • Provided administrative support to a department of over 75 staff members.
  • Performed duplication and faxed documents on behalf of staff members.
  • Input daily work hours for staff members in HMMS system.
  • Distributed mail and incoming faxes to appropriate staff members.
  • Coached and mentored 6 staff members by offering constructive feedback and taking interest in their long-term career growth.
  • Distributed mail to the appropriate staff members 4.

Show More

1 Staff Members Jobs

No jobs at selected location

15. Special Projects

demand arrow
average Demand
Here's how Special Projects is used in Administrative Specialist jobs:
  • Researched special projects and developed reports for executive use.
  • Processed and tracked security clearances for Special Projects Organization.
  • Prepared special projects and reports and distributed all correspondence.
  • Managed numerous special projects simultaneously.
  • Assisted in job functions of the department when co-workers are absent, and complete special projects and requests.
  • Managed health and welfare benefits and special projects for 10 clients with approximately 4,400 employees.
  • Assist in the coordination, supervision, and completion of special projects as appropriate.
  • Team player; responsible for numerous special projects assigned by management.
  • Composed various letters, memos and special projects for site managers.
  • Complete daily tasks and special projects for the Director as assigned.
  • Function as a team player to execute special projects.
  • Help CFO with any year-end and special projects.
  • Work on special projects assigned by supervisor.
  • Organize and complete special projects as assigned.
  • Work on special projects as assigned.
  • Performed other special projects as assigned.
  • Completed special projects as requested.
  • sourced vendors for special projects needs and negotiated contracts.
  • Staff Development Participates as a member or Team Leader in Administration assigned special projects.
  • worked on special projects for the office that dealt with the retrieval or wages from "Dead-Beat-Parents."

Show More

8 Special Projects Jobs

No jobs at selected location

16. Word Processing

demand arrow
average Demand
Here's how Word Processing is used in Administrative Specialist jobs:
  • Received and maintained publications while utilizing word processing, presentation and spreadsheet software.
  • Worked independently, prioritizing, scheduling, and utilizing exceptional word processing skills.
  • Performed word processing for documents and correspondence.
  • Handled filing, data entry, mail distribution, faxing, typing / word processing, prepared mass mailings and collating.
  • Performed clerical duties, including data entry, filling paper documents, email, calendar management and word processing.
  • Performed word processing functions such as typing, drafting memos, editing reports, and other documents.
  • Operate office equipment and use computers for spreadsheets, word processing, database management and other applications.
  • Typed or produced reports or correspondence utilizing word processing, spreadsheet, and other business software.
  • Used PC to create spreadsheets, word processing, database management, and other applications.
  • Prepared correspondence, orders, completed forms and records using word processing and other software.
  • Compose and/or assist with correspondence and reports using appropriate word processing and spreadsheet tools.
  • Execute word processing projects, including large-scale mailings, correspondence, and manuals.
  • Used computers for various applications, such as database management and word processing.
  • Performed word processing or data entry on a personal computer or mainframe terminal.
  • Used word processing, Microsoft word, power point, and excel.
  • Performed word processing and/or data entry and mail/courier duties.
  • Performed filing, faxing, copying and word processing.
  • Utilize word processing, presentation, and spreadsheet software.
  • Handled all word processing and typing.
  • Full Time, 40+hrs) Use computers for various applications, such as database management or word processing.

Show More

3 Word Processing Jobs

No jobs at selected location

17. Routine Correspondence

demand arrow
average Demand
Here's how Routine Correspondence is used in Administrative Specialist jobs:
  • Prepare routine correspondence, messages, financial document and administrative reports for commanders.
  • Composed routine correspondence and maintained an appropriate filing system.
  • Composed memorandums, reports and routine correspondence.
  • Composed routine correspondence between various departments.
  • Compose routine and non-routine correspondence.
  • Compose and prepare routine correspondence/reports.
  • Prepared, edited and proofread for proper format and accuracy special and routine correspondence, messages, reports, and forms.
  • Compose and sign routine correspondence on behalf of supervisor and/or reply to routine matters and present to supervisor for signature.
  • Prepared and verified routine correspondence, charts, graphs, reports and other suspense control documents.
  • Compose and edited routine correspondence and type a wide variety of memorandums and reports.
  • Composed, typed, and distributed meeting notes, routine correspondence, and reports.
  • Composed, formatted and typed routine correspondence, reports and other documents.
  • Composed and typed routine correspondence, filed correspondence and other records.
  • Typed routine correspondence, message, reports and forms as required.
  • Completed routine correspondences and documents (classified and unclassified).
  • Composed and typed routine correspondences including e-mails and faxes.
  • Prepare and type routine correspondence message reports and forms.
  • Compose and type routine correspondence and form letters.
  • Composed routine correspondence, conducted mailroom operations involving stamps and Pitney-Bowes machine.
  • Prepared general, routine correspondence and spreadsheets such as memoranda, letters, contracts and forms.

Show More

13 Routine Correspondence Jobs

No jobs at selected location

18. Special Events

demand arrow
average Demand
Here's how Special Events is used in Administrative Specialist jobs:
  • Streamlined special events maintaining excellent partnerships with 12 labor unions and their representatives.
  • Conducted event-planning for seminars and special events.
  • Managed special events, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials.
  • Served as Campaign Administrator for annual campaign and special events working with volunteers at all levels upwards of 100.
  • Planned special events, FDA visits, unit meetings, quarterly training sessions and prepared handout material.
  • Coordinated special events and other activities (Ravens & Orioles Games, General Orders, etc.)
  • Assisted management with public relations, grant preparation, gift request, annual report and special events.
  • Attended and assisted in running special events: Event registration, live auction, raffles.
  • Provided support to the Executive Director and staff for special events and military recognition ceremonies.
  • Orchestrated coordination of meetings, and special events for general and large scale venues.
  • Coordinate or arrange meetings, special events and/or respond requests for actions by email.
  • Organized special events, programs and meetings such as the division Annual Awards Ceremony.
  • Experienced planner of special events for department and yearly AAC meeting.
  • Managed various office functions and coordinated meetings and special events.
  • Facilitated award ceremonies, special events, and battalion activities.
  • Organized and facilitated SAP team special events and meetings.
  • Coordinated special events for Child Find.
  • Coordinated special events and multi-regional meetings.
  • Coordinate meeting spaces, required equipment, receptions, luncheons, and other special events.
  • Planned and organized various onsite/offsite Meetings, special events, Seminars and Conferences.

Show More

19. Monthly Reports

demand arrow
average Demand
Here's how Monthly Reports is used in Administrative Specialist jobs:
  • Generated monthly reports for incentives, commissions and lobby traffic information needed to assist with year-end budgets and financial management.
  • Prepared monthly reports, implemented zip codes/sort code database maintenance and service exception system administration.
  • Maintained database information needed in decision-making processes and monthly reports.
  • Compiled monthly reports, maintained office equipment, ordered supplies, and coordinated Service Requests on behalf of department managers.
  • Administered calendars, security authorizations, meeting planning and support, document creation, PowerPoint presentations, monthly reports.
  • Prepared and tracked all lots and homes sold and prepared a monthly reports for the loan officer.
  • Assist with preparing monthly reports and annual reports to the U.S. Congress and to OMB as required.
  • Generated monthly reports, proposals, client presentations, conducted research and assisted with annual budget.
  • Generate daily, weekly, and monthly reports; track status of multiple concurrent projects.
  • Report typing for annual and monthly reports and the maintenance of job books.
  • Collect and submit department data for daily, weekly and monthly reports.
  • Drafted bi-weekly and monthly reports on Case Management and Court Statistics.
  • Prepare various daily, weekly, monthly reports for owner.
  • Processed travel expenses and other reimbursement request and monthly reports.
  • Exported and prepared monthly reports of expenses for Director.
  • Created weekly / monthly reports and presentation.
  • Prepared monthly reports for the base commander.
  • Created and maintained brigade's monthly reports.
  • Generate monthly reports on clinic activities.
  • Create monthly reports for the Wyandotte County office.

Show More

1 Monthly Reports Jobs

No jobs at selected location

20. Administrative Functions

demand arrow
average Demand
Here's how Administrative Functions is used in Administrative Specialist jobs:
  • Organized office operations and procedures, controlled correspondences with customers and vendors, and monitored clerical and administrative functions.
  • Coordinated and performed a wide variety of administrative functions in support of clinical therapists and upper level management.
  • Managed office operations and performed administrative functions for a statewide association to ensure objectives were achieved.
  • Performed administrative functions, organizing and filing personal documentation, sensitive items, and paperwork.
  • Handled logistics, travel arrangements, managed calendars and completed various administrative functions as assigned.
  • Perform general administrative assistance and administrative functions in support of military operations.
  • Performed office administrative functions while station at several military bases.
  • Performed administrative functions for Company Commanders in Germany and Italy.
  • Supervised staff performance of human resource and administrative functions.
  • Perform administrative functions in support of military/civilian leaders.
  • Managed performance of administrative functions with organization.
  • Coordinated and performed all personnel and administrative functions in the G4 section that supported four active brigades on Fort Carson.
  • Supervised administrative functions and performs duties at preceding level of skill at division, comparable, or higher level headquarters.
  • Performed full scope of administrative functions to support the needs of three hundred fifty distinguished club members.
  • Developed Standard Operating Procedure (SOP) for the Risk Assessment administrative functions.
  • Assist with day to day administrative functions within the Squadron.
  • Complete responsibility for administrative functions in a demanding global operations department.
  • United States and Abroad Supervise personnel performing word processing, clerical and administrative functions.
  • Key accountabilities included administrative functions (activity reports, ad-hoc reports, expense reports, confidential correspondence and presentation development).
  • Supervised performance of administrative functions at higher-level headquarters * Qualified as Motor Transport Operator operating vehicles of 5 ton or less

Show More

5 Administrative Functions Jobs

No jobs at selected location

21. Front Desk

demand arrow
average Demand
Here's how Front Desk is used in Administrative Specialist jobs:
  • Front desk receptionist and advanced administrative support to clinic Manager/Director and other clinic staff.
  • Received guests and coordinated front desk and administrative operations.
  • Substituted for front desk receptionists when unavailable
  • Maintain front desk operations for alignment with company objectives to streamline the flow and enhance customer service to the patients.
  • Provided general administrative and office service support, including front desk telephone back-up, and special projects.
  • Received all UPS, FedEX, other courier and certified mail at front desk for distribution.
  • Front desk, greet clients, collect co-pays and schedule program intakes and follow-up appointments.
  • Distributed packages and mail left at the front desk to the appropriate office personnel.
  • Front desk Administrative support for the Public & Community Safety Division.
  • Front desk duties, data entry and other customer services duties
  • Served as back-up support for front desk when necessary.
  • Maintain front desk training, coverage, and security.
  • Created and maintained an inventory of front desk materials.
  • Front desk relief - answer phones and greet visitors.
  • Front Desk / Front counter.
  • Maintained the front desk and reception area in a neat and organized fashion while streamlining contact with walk-in students.
  • Served as a receptionist and administrative assistant for two medical practices from a shared front desk .
  • Greeted clients and worked the front desk; including answering multi-line telephone system and switchboard.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Posted Operating Room cases to schedule * Closed out Operating Room cases in system * Answered telephone at Operating Room front desk

Show More

5 Front Desk Jobs

No jobs at selected location

22. Meeting Minutes

demand arrow
average Demand
Here's how Meeting Minutes is used in Administrative Specialist jobs:
  • Typed and distributed highly confidential documentation, correspondence and relevant reports, including site-meeting minutes.
  • Composed and disseminated meeting minutes as required.
  • Recorded accurate meeting minutes and delegated assignments.
  • Attended EM/EP BD team meetings; created agenda and issued meeting minutes when appropriate or as requested.
  • Coordinated and prepared agenda and reports for Regional Council and other committee meetings; take meeting minutes.
  • Maintained Administrator's calendar -- planned and scheduled meetings, teleconferences and travel and meeting minutes.
  • Scheduled weekly staff meetings and created meeting minutes for Director and team.
  • Prepared agendas and meeting minutes, typing, and other duties assigned.
  • Attend meetings, record Meeting Minutes and facilitate meetings as needed.
  • Attended project meetings, recorded and transcribed meeting minutes.
  • Developed reports for risk management and meeting minutes.
  • Create memos, meeting minutes and inter-office correspondence.
  • Type meeting minutes, memos, and documents.
  • Follow up and meeting minutes as required.
  • Prepared monthly status reports and meeting minutes.
  • Take meeting minutes for Quality meetings.
  • Record and document meeting minutes.
  • Assisted Management Committee with meeting minutes, customer relationships and critical projects such as Subprime Mortgage Crisis.
  • Assisted law team with form updates, meeting minutes, and processing of vender requests.
  • Prepared meeting minutes and edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support.

Show More

1 Meeting Minutes Jobs

No jobs at selected location

23. Telephone Calls

demand arrow
average Demand
Here's how Telephone Calls is used in Administrative Specialist jobs:
  • Answered telephone calls regarding formula or authorizations of record releases.
  • Greet Visitors, Answer Screen, record and transfer telephone calls as appropriate for Admin Unit Section and Admin Unit MAPA.
  • Processed payments and assisted customers with orders payments and service issues through face to face contact and through telephone calls.
  • Received visitors and telephone calls for the Office of Secretary, Deputy Secretary and the Executive Secretariat.
  • Answered telephone calls, directed and forwarded calls to appropriate individuals, and prepared messages.
  • Received and monitored all incoming telephone calls for all of SC and allocated as requested.
  • Screen and route telephone calls, provide appropriate direction or information for visitors and clients.
  • Screen and answer high-volumes of incoming telephone calls and respond to requests accordingly.
  • Handle all incoming telephone calls and assist callers with inmate or employee complaints.
  • Handled and screened telephone calls, routine mail and reallocated as required.
  • Screened telephone calls, visitors, and incoming correspondences.
  • Screen telephone calls/visitors, refer to appropriate staff member.
  • Assist with answering telephone calls from citizens and departments.
  • Answered telephone calls and set up appointments.
  • Processed time and attendance for all government N96E staff Answered and screened telephone calls answering all inquiries for the Branch.
  • Answered, screened, and forwarded heavy volume of telephone calls.
  • Entered Travel Insurance information Answered Telephone calls from clients and travel agents
  • Answered customer telephone calls promptly and in an appropriate manner.
  • Performed clerical duties Answered telephone calls Prepared various reports and correspondence Coordinated meetings Prepared Travel Itineraries
  • Answer telephone Calls Process payments Payroll Schedule appointments Filing Data entry Process contracts

Show More

4 Telephone Calls Jobs

No jobs at selected location

24. Commander

demand arrow
average Demand
Here's how Commander is used in Administrative Specialist jobs:
  • Prepared personnel and administrative paperwork for the unit commander's signature.
  • Coordinated monthly teleconference staff meetings for Squadron Commander.
  • Managed a team of 32 direct reports at the unit, reported directly to Unit Commander and Department of the Army.
  • Served as the administrative assistant to the Lieutenant Post Commander, provided statistical analysis and all clerical and payroll.
  • Prepared aircraft log books and naval aircraft maintenance publications for reporting potential problems to the commander of repair facility.
  • Acknowledged by commanders and peers for computer proficiency during the rise of prominence of the Personal Computer.
  • Provided weekly, quarterly and end of FY reports to Commander on statistics of various actions.
  • Worked as the company commander's secretary, maintained calendar, received visits, answered phone.
  • Provide close communication, guidance and recommendations to the commander in all aspects of training.
  • Direct liaison with Supreme Allied Commander's front office on meetings and briefing books.
  • Worked directly under the squadron commander, who was a Lieutenant Colonel.
  • Provided an overview of potential problems to the commander of repair facility.
  • Served as a Vehicle Commander in Operation Enduring Freedom II-2 in Iraq.
  • Prepared highly detailed reports for weekly battalion commander s staff meetings.
  • Maintained reports for the commander's monthly meeting with senior officials.
  • Worked in the Commanders office performing squadron Administrative duties.
  • Served as the Brigade Commander's executive assistant.
  • Advise commander, first sergeant on TDA.
  • Performed duties as the Battalion Commander's Secretary for a 15 Unit Organization, consisting of 800+ soldiers.
  • Managed the Commander's calendar, transcribed official correspondence on behalf of the Commander, and organized official meetings and liaison.

Show More

25. Military Personnel

demand arrow
average Demand
Here's how Military Personnel is used in Administrative Specialist jobs:
  • Served as Command Sponsor and Newcomer orientation coordinator ensuring a smooth transition between 20 Civilian and 70 Military Personnel.
  • Escorted international military personnel and family members on Informational Program Department of Defense Tours to several selected destinations.
  • Maintained liaison with servicing civilian and military personnel offices to ensure effective administration.
  • Obtained additional information from military personnel records and unit personnel and resolved discrepancies.
  • Coordinated and advised on a variety of civilian and military personnel matters.
  • Inventoried and ordered supplies and equipment for military personnel.
  • Assisted international military personnel with housing and banking issues.
  • Provided customer service for wounded warriors and Military personnel.
  • Arranged and coordinated travel plans for Military personnel.
  • Maintained military personnel school training database.
  • Arranged all official travel to various CONUS and Overseas destinations for eligible military personnel, their dependents, and DOD employees.
  • Prepared and routed correspondence including strength and loss reports, training and deployment reports, and military personnel orders and assignments.
  • Assumed full responsibility for the safety and welfare of all international military personnel for the duration of their stay.
  • Provided support to Military Personnel in order to correct Military service records, correct pay and compensation issues.
  • Prepared and processed all documents for military personnel to the Department of the Army.
  • Applied knowledge of Military Personnel regulations, policies, and procedures.
  • Create, publish and certify orders for military personnel.
  • Managed office for over 300 military personnel.
  • Maintain MPRJ (Military Personnel Records Jacket) Issue ID cards in DEERS System to military sponsors and family members.
  • Served as the point of contact and liaison to the Westover Military Personnel Flight in regards to personnel matters.

Show More

26. Management System

demand arrow
average Demand
Here's how Management System is used in Administrative Specialist jobs:
  • Enter clearance information in the Navy Automated Case Management System and Joint Personnel Adjudications System.
  • Assisted in establishing and maintaining an effective and efficient records management system.
  • Provide back-up support to the Maintenance Management System Administrator.
  • Use accurate establishment and maintenance of records management systems.
  • Maintained, controlled, and updated file systems in accordance to the Army Records Information Management System (ARIMS).
  • Reconcile and audit monthly census data and enter into the Lab Animal Facility Management System for proper monthly billing.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and basic accounting functions.
  • Verify and assure the accuracy of all data from these assigned campuses in the Student Management System.
  • Administer user accounts, HP servers, BMC Remedy application, trouble ticket and change management system.
  • Develop, design and maintain ground school and Leaning Management Systems (LMS) based presentations.
  • Drafted PGCHD s first Continuous Quality Improvement Plan and Performance Management System work plan.
  • Prepared and maintained functional files per the Army Records Management System (ARIMS).
  • Compiled case files, maintained logs and researched information using Inmate Management System.
  • Developed and initiated the use of an Access-based FBI complaint management system.
  • Processed purchase orders, work orders into RTA fleet management system.
  • Perform data entry of new referrals into case management system.
  • Entered daily exceptions using the E-Workforce Management system.
  • Computerized Maintenance Management System (CMMS).
  • Assisted with customer account maintenance by entering case management tickets into the Customer Relationship Management System.
  • Request temporary staff and approve weekly time cards in Fieldglass Insite Vendor Management System.

Show More

7 Management System Jobs

No jobs at selected location

27. Sharepoint

demand arrow
average Demand
Here's how Sharepoint is used in Administrative Specialist jobs:
  • Managed SharePoint site used for collaborative projects.
  • Project Management: Administered the upkeep of the Training SharePoint page by maintaining working links, organized documents in library.
  • Created program assessment forms and spreadsheets using Microsoft Access, Excel and SharePoint for evaluation and QI analysis.
  • Managed the G-1 SharePoint Site allowing access to critical Command information to all subordinate commands and public visitors.
  • Supported and mentor team in use of internal tools such as Project Pool, Cardinal and SharePoint.
  • Use SharePoint to track assignment and track progress, set milestones.
  • Set up estimated / check input decks and maintained SharePoint site.
  • Created and maintained the Marine Corps Installations Command G-1 SharePoint Site.
  • Developed and administered the Training Annual Course Review SharePoint site.
  • Developed and trained contractor/DOE personnel on the use of SharePoint.
  • Manage and maintains the GST SharePoint website.
  • Updated and maintained shared files within SharePoint.
  • Create and maintain group SharePoint sites.
  • Updated branch progress to SharePoint daily.
  • Championed the creation of a SharePoint Service Request form that increased fulfillments per month by 150%.
  • Use SharePoint to help office track taskers and keep track of staff.
  • Travel arrangements for FDO team members Created and maintained SharePoint document center.
  • Maintained our groups SharePoint website along with other intra-office websites.
  • Maintain departmental SharePoint site and update in a timely manner.
  • Maintain the IT Retail Solutions, IT Infrastructure and Operations, IT Business Management and IT Administrative Specialist SharePoint sites.

Show More

3 Sharepoint Jobs

No jobs at selected location

28. Internet

demand arrow
average Demand
Here's how Internet is used in Administrative Specialist jobs:
  • Researched Internet marketing for internal warehouse website and performed detailed testing and evaluation of internal warehouse website.
  • Verified internet orders were automatically fed correctly to the order processing database; resolved exceptions.
  • Experienced with Internet access and downloading solicitations for Contracting and Acquisition.
  • Verify patient insurance eligibility via internet and telephone.
  • Rent reasonableness - review updated listing via internet and then update the HAPPY software with the new listed rental prices.
  • Helped supply clients with financial data via data feed, dedicated circuit, or internet methods of delivery.
  • Trained Division Director and Social Services Program Directors on the use of computers, software and the internet.
  • Edited intranet and internet websites adding and updating profiles, press releases, and practice group descriptions.
  • Prepare forms, correspondence, reports and other documents utilizing appropriate software and the internet.
  • Coordinated services between clients and internet companies, working closely with technicians on scene.
  • Processed orders received by phone, email, or internet.
  • Searched Internet sites for new clients and potential accounts.
  • Utilized Internet Explorer to access databases and websites.
  • Input loan applications submitted via the internet.
  • Utilized the internet to locate businesses.
  • Ordered office supplies through the internet.
  • Lead administrator for a mission critical internet-facing insurance policy rating and issuance system in a complex, multi-tiered DMZ environment.
  • Assisted other administrative staff with overflow work, including word processing, data entry and internet research tasks.
  • Perform Internet searches for topics related to on-going ESAT assignments.
  • Top accomplishments: Set up an internet upload system of reports to save $10,000 annually in printing /labor costs.

Show More

1 Internet Jobs

No jobs at selected location

29. Administrative Tasks

demand arrow
average Demand
Here's how Administrative Tasks is used in Administrative Specialist jobs:
  • Performed administrative tasks of all aspects of processing applications for issuing motor vehicle registrations and drivers licenses.
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Trained students and reiterated proper procedure for accurate administrative tasks in the dental computer program.
  • Documented reports for Executive and Senior staff personnel with public and business administrative tasks.
  • Completed administrative tasks necessary for professional and efficient function of other units.
  • Performed general office duties and administrative tasks.
  • Executed administrative tasks for marketing dept.
  • Performed skilled administrative tasks requiring the use of automated office systems, computers, telephones, facsimile, and photocopiers.
  • Distributed incoming mail and provided administrative tasks to the Membership Department and back up for receptionist.
  • Deployed to Afghanistan as the administrative chief to handle administrative tasks and mail clerk assignments.
  • Perform standard administrative tasks (phone calls, emails, reports, filing).
  • Managed assisting two sales associates and their client book while completing administrative tasks.
  • Order department supplies; perform any and all other administrative tasks as assigned
  • Performed other various administrative tasks such as accounts payable and receivable.
  • Manage other administrative tasks - filing, phones, correspondence.
  • Assisted the Company Commander and First Sergeant in administrative tasks.
  • Engaged in a variety of administrative tasks and assignments.
  • Performed many logistical and administrative tasks for US Navy Program Manager.
  • Coordinated care with insurance and Medicaid providers I also answer phones and complete other administrative tasks that I am expected to complete
  • Use appropriate automated office systems to perform administrative tasks (e.g.

Show More

3 Administrative Tasks Jobs

No jobs at selected location

30. Office Operations

demand arrow
low Demand
Here's how Office Operations is used in Administrative Specialist jobs:
  • Planned and organized office operations to include publications and forms administration and office administrative procedures.
  • Assisted in managing office operations and maintenance of office equipment.
  • Attended Leadership meetings to discuss issues affecting office operations.
  • Participate and assist with policy production and office operations.
  • Managed daily office operations and maintenance of equipment.
  • Organized structured and managed office operations and procedures.
  • Planned and organized office operations.
  • Coordinate, prioritize and schedule daily tasks and office operations to ensure completion of work within an established time frame.
  • Assist the Director of Front Office Operations with the production/updating of the provider s monthly patient care schedules.
  • Managed office operations, work flow, office staff, including recruitment, performance management and training/development.
  • Utilized Microsoft Office, Access, as well as company specific programs in daily office operations.
  • Manage daily office operations and maintenance of equipment, maintaining accurate records for all business supplies.
  • Assist with miscellaneous other duties at the request of the Director of Front Office Operations.
  • Coordinate and assist daily office operations of a three-year, three-million-dollar federal grant project.
  • Trained and managed new hires in daily office operations and tasks.
  • Trained employees for proficiency in office operations.
  • Provided office support to the Office of Budget and Policy Managed office operations by maintaining office inventory and equipment maintenance.
  • Schedule travel, process director s orders, and manage front office operations Support staff effectively in assigned project-based work.
  • Organized office operations, devised new forms and procedure to improve efficiency of workflow.
  • United States Controlled the use of reproduction facilities Managed office operations, which include publications/forms and general office procedures.

Show More

13 Office Operations Jobs

No jobs at selected location

31. Medical Records

demand arrow
low Demand
Here's how Medical Records is used in Administrative Specialist jobs:
  • Assisted Medical Record Specialist in scanning and electronically attaching patient medical records in patient files.
  • Established client record and retrieved/returned charts to medical records.
  • Submitted request for emergency department patient medical records.
  • Manage the patient's medical records to include filing encounter for reports and/or correspondence per agency policy.
  • Extracted and filed charts, maintained medical records, entered data, and scheduled appointments.
  • Imported and scanned medical records and other correspondence into the client's chart.
  • Type subpoenas requesting medical records from hospitals, doctor's office, etc.
  • Pulled and filed outpatient medical records according to AFR and Joint Commission.
  • Maintained patients' medical records by filing loose paper work.
  • Provide Department of Public Health with requested patient medical records.
  • Promoted to supervisor of Medical Records after 8 months.
  • Processed medical records request for clients and other agencies.
  • Enter and submit ROI's for patient medical records.
  • Updated & handled confidential medical records and history.
  • Maintained and filed documents and medical records.
  • Assist in maintain medical records.
  • Monitored patient care and condition via face-to-face meetings or by telephone, medical records review and data analytics.
  • Verify Requested Documents, Request medical records for appeals, research and analyzes requested medical record.
  • fax all MER Requests to hospitals and other healthcare places asking for medical records and claimants seen at their facilities.
  • Tasked with improving cost-savings and workflows of the clinic Medical Records workgroup.

Show More

1 Medical Records Jobs

No jobs at selected location

32. Ensure Compliance

demand arrow
low Demand
Here's how Ensure Compliance is used in Administrative Specialist jobs:
  • Conducted travel expense reporting audits that included various international currency to ensure compliance with published company travel policies.
  • Conducted training of new personnel using spreadsheets & PowerPoint presentations to ensure compliance of organizational policies & procedures.
  • Analyzed and modified compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
  • Monitor financial transactions for certain categories of expenditures to ensure compliance with applicable regulations.
  • Monitor and verify expenditures; ensure compliance with University policy and procedures.
  • Conduct quarterly audits to verify employees' have their Procurement cards to ensure compliance for the Division of Accounting.
  • Prepared and analyzed payroll documents from seven departments with over 10,000 personnel to ensure compliance with the city policies.
  • Tracked hours for Spectra Tech to ensure compliance with the Contracting Officer Representative (COR).
  • Audit and document reports and emission strip charts to ensure compliance with government standards.
  • Served as liaison to the FAA to ensure compliance with new hire pilot documentation.
  • Examined records to ensure compliance with current poultry regulations in the state of Arkansas.
  • Performed quarterly audits for the department to ensure compliance of all university policies.
  • Worked with Office of Risk Management to ensure compliance with safety regulations.
  • Researched and managed correction of discrepancies to ensure compliance with hospital standards.
  • Review requisitions and purchase orders to ensure compliance with budget limitations.
  • Trained personnel entering Afghanistan to ensure compliance with policies and procedures.
  • Researched directives, admin policy and guidelines to ensure compliance.
  • Obtained information to ensure compliance with Home Mortgage Disclosure Act.
  • Monitored and reviewed agreements to ensure compliance with contractual obligations and dispositioned accordingly.
  • Review departmental control reporting to ensure compliance with internal and external guidelines.

Show More

1 Ensure Compliance Jobs

No jobs at selected location

33. Clerical Support

demand arrow
low Demand
Here's how Clerical Support is used in Administrative Specialist jobs:
  • Provided administrative/clerical support to Continental Lumber Department.
  • Provide administrative and clerical support to Resource Management Training Center for the Army National Guard Professional Education Center.
  • Provided administrative and clerical support to over 1000 marine, sister services and international military officers.
  • Perform administrative and clerical support functions; coordinating and managing priority assignments and projects.
  • Provided administrative and clerical support to ensure efficient office operations.
  • Provided technical and clerical support to underwriting staff.
  • Act as administrative and clerical support for the students and faculty, provide support in computer lab, proctoring examinations.
  • Organize council meetings, transcribe minutes and provide clerical support to all three of the Governor's Committee.
  • Provided clerical support to the 29th Division Public Affairs Detachment and the 5th Regiment Army Band.
  • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Performed all facets of clerical support duties and prioritize workload without prior approval from supervisor.
  • Provide administrative and clerical support to Chief, Base Administration and Inspector General.
  • Provide input for performance appraisals of other members of clerical support staff.
  • Provided clerical support to other Supervisor and staff when requested.
  • Served as liaison between management and clerical support staff.
  • Provide Clerical support for commanders and associate staff.
  • Provide clerical support to other departments.
  • Position Requirements Administrative clerical support for Unit Commander/Administrative Officer
  • Program (nationwide drug and violence program) involving 3,000 elementary students each year Clerical support for the G.R.E.A.T.
  • Serviced roadside assistance claims Scanned and indexed documents General clerical support for auto & workers compensation claims

Show More

1 Clerical Support Jobs

No jobs at selected location

34. Conference Calls

demand arrow
low Demand
Here's how Conference Calls is used in Administrative Specialist jobs:
  • Coordinated administrative and logistical arrangements for conference rooms, conference calls, and other meeting events.
  • Managed calendars, arranged meetings, conference calls and domestic/international travel.
  • Coordinated and hosted teleconference calls and customer meetings.
  • Participate in weekly/daily conference calls.
  • Set up conference calls, scheduling of state cars, securing in house conference rooms and setting up computer equipment.
  • Coordinate conference calls and manage calendar and contacts for a Vice President, 2 lawyers and 4 analysts.
  • Provide administrative support for morning and evening conference calls between Austin, Europe and Asia Pacific regions.
  • Coordinated meetings needs of business area, including set-up of internal and external meetings and conference calls.
  • Coordinate all department meetings, conference calls, contracting training sessions, and all department mailings.
  • Maintain common areas set up and facilitate conference rooms for meeting conference calls in-services etc.
  • Arranged and scheduled appointments, meetings and conference calls for the Media Relations team.
  • Arrange Meetings and/or events as well as conferences, conference calls and video conferences.
  • Scheduled and coordinate meetings, conference calls and training locations with Logistics section.
  • Scheduled and managed net meetings using WebEx and NetMeeting software and scheduled conference calls
  • Arrange travel and hotel accommodations; coordinate meetings, conference calls and catering.
  • Answered phones, managed calendars, coordinated meetings and conference calls.
  • Scheduled appointments, conference calls, WebEx calls and conference rooms.
  • Participated in daily conference calls with various vendors and customers.
  • Initiated and requested conference calls.
  • Manage all levels of administrative tasks (e.g., organize meetings, conference calls, travel arrangements, purchasing).

Show More

35. Suite

demand arrow
low Demand
Here's how Suite is used in Administrative Specialist jobs:
  • Provided secretarial, administrative support and suite management to office.
  • Performed office automated duties using Microsoft Office Suite Applications.
  • Designed electronic file systems, reports, and spreadsheets utilizing advance excel functions and Microsoft Office Suite.
  • Well versed in Microsoft Office, Word Press, Hoot Suite and other social media packages.
  • Manage the firms' entertainment suites and ticket usage an estimate of 2,000 events per year.
  • Created documents, memos, spreadsheets, etc., using MS Office Suite applications.
  • Communicated with clients to understand what program is best suited for their children.
  • Greeted and assisted visitors and callers to the Dean s Suite.
  • Assisted the SC security manager with physical security of the suite.
  • Worked daily with Microsoft office suite, creating and editing documents.
  • Served as back-up to the Dean s Suite Administrative Specialist.
  • Use Microsoft Office Suite daily for various tasks.
  • Prepare materials using MS Office Suite Products.
  • Organize company's suite at Brickyard 400.
  • Experience with the MS Office Pro Suite, including Word, Excel, PowerPoint, and ACCESS.
  • Created awards and certificates for personnel; company banners, flyers, and signs using Microsoft Office Suite.
  • Managed billing and postings with Point and Click, OASIS, Compulink business software program suites.
  • Full proficiency in FrontDesk Anywhere, Trello communication boards, and MS Suites.
  • Work with the Microsoft Office suite and proficiency with Excel (i.e.
  • Maintain office equipment and supply inventories Send out FedEx s and UPS deliveries Experience with data entry Used Microsoft Office Suite

Show More

36. Computer System

demand arrow
low Demand
Here's how Computer System is used in Administrative Specialist jobs:
  • Saved electronic/digitized files on a computer system to ensure accessibility for later use.
  • Created transport tickets for yearly Army Research Laboratories' PC Lease program with Dell for inbound and outbound computer systems.
  • Completed forms and records, prepared, reviewed, processed personnel reports, and provided input data for computer system.
  • Process returned wage audit notices in Benefits Auditing Reporting and Tracking System (BARTS) computer system.
  • Position required significant volume of data entry to generate documents and update changes in the computer system.
  • Operated computer system, wrote letters, responded to inquiries and completed other office related tasks.
  • Assisted the technology training and worked together with other soldiers in maintaining computer systems for training.
  • Maintained files, answered telephone inquiries, interviewed personnel, and provided input for computer system.
  • Entered court orders and processed data into the computer system and updated court and litigants.
  • Posted all daily treatment in charts and computer system (dental coding).
  • Input Real Estate loan application data into computer system creating files for processing.
  • Advanced level user for state and local government computer systems and programs.
  • Transfer blue print and layout configurations data to computer system.
  • Enter data into computer system and make changes and/or corrections.
  • Processed client's data into the CARES computer system.
  • Uploaded and reviewed data in computer system.
  • Process new hire tasks within the RECOVER computer system and set up payment plans for unemployment insurance over payments.
  • Key Achievements: Directed annual inventory and provided support with POS computer system equipment and procedural matters.
  • Utilized CRM, Outlook and was able to adjust to a new implemented computer system.
  • Experience using SAAIS, ProQuest ETD & Go.Grad computer systems.

Show More

1 Computer System Jobs

No jobs at selected location

37. High Volume

demand arrow
low Demand
Here's how High Volume is used in Administrative Specialist jobs:
  • Demonstrated proficiency in front-desk reception even during high volume periods.
  • Handled a high volume of calls, exchanged non-routine information, established rapport, and routed calls and inquiries.
  • Assisted the customer support center during peak call times in a random call arrival high volume call center.
  • Received and screened a high volume of internal and external communications, to include email, and mail.
  • Fax medical requests to multiple high volume vendors and fax daily report to high volume attorney.
  • Communicate on a daily basis with several high volume vendors to expedite the receipt of records.
  • Provided support to multiple departments, all high volume with short turnaround due to hard deadlines
  • Demonstrated strong organizational skills by handling a high volume of work with moderate supervision.
  • Answer a high volume of incoming calls and in-person inquiries from clients and colleagues.
  • Operate high volume telephone lines and direct calls to appropriate department or personal.
  • Scheduled a high volume of meetings and appointments managing calendars using MS Outlook.
  • Answer a high volume of phone calls, directing to the proper people.
  • Entered and maintained high volume of data into a web based database.
  • Enter high volume of employee paperwork in the different hospital systems.
  • Complete and fax monthly report to a high volume medical vendor.
  • Scan a high volume of completed releases on a daily basis.
  • Monitored and controlled a high volume of patients and clients.
  • Manage a high volume workload within a deadline driven environment.
  • Read high volume of emails and proceed according.
  • Answered high volume phone calls of customers inquiries/ problems via many different formats.

Show More

2 High Volume Jobs

No jobs at selected location

38. Medal

demand arrow
low Demand
Here's how Medal is used in Administrative Specialist jobs:
  • Construct Naval correspondence addressing both approved and disapproved Purple Heart Medal decisions.
  • Prepared necessary forms for Recommendations for Medals and other honors.
  • Managed award submission for programs for Legion of Merit, Meritorious Service Medals and Army Commendation Medals affecting 700 personnel.
  • Designed a new filing system for ensuring zero mishaps, awarded the Navy and Marine Corps Achievement Medal.
  • Received the Army Commendation Medal, Soldier of the Year, and the Wisconsin Military Achievement Award.
  • Awarded the Good Conduct Medal and twice awarded the Army Commendation Medal and the Army Achievement Medal.
  • Received Air Force Accommodation Medal and was selected to be promoted to Senior Airman early.
  • Prepared packets for Battalion to include copy of order, medal, etc.
  • Received the Army Commendation Medal and Combat Action Badge for this period.
  • Promoted to Petty Officer First Class and awarded two Navy Achievement Medals.
  • Awarded Joint Commendation Medal for service in Iraq during Operation Iraqi Freedom.
  • Received the Army Achievement Medal for exceptional performance of my duties.
  • Awarded Army Achievement Medal (X 4) for performance.
  • Received Joint Services Commendation Medal Worked with new applicants to ensure they were qualified for Military Service
  • Obtained signatures for financial documents and internal and external NAVY AND MARINE CORPS ACHIEVEMENT MEDAL AS A LANCE CORPORAL.
  • Prepared numerous award, medal and promotion ceremony certificates, as well as speech notes for various dignitaries.
  • Performed packaging and mailing, sent certified mail, of mTBI Purple Heart Medals and certificates.
  • Received Army Commendation Medal for Valor.
  • Awarded National Defense Service Ribbon, Armed Forces Reserve medal with "m" device, and Army Service Ribbon.
  • Received Army Commendation Medal for excemplorary service, and a honorable discharge.

Show More

39. Appropriate Person

demand arrow
low Demand
Here's how Appropriate Person is used in Administrative Specialist jobs:
  • Filtered and distributed correspondence to appropriate person for follow up.
  • Greeted visitors and callers, handled their inquiries, and directed them to the appropriate persons according to their needs.
  • Verified that employees' leave audit reports were up-to-date biweekly and submitted to appropriate personnel upon request.
  • Received/sorted mail, guard mail, or packages delivered by courier and routed to the appropriate personnel.
  • Greeted visitors, ascertained nature of business and conducted visitors to employer and appropriate person.
  • Greeted visitors, ascertained nature of business, directed to appropriate person or agency.
  • Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action.
  • Maintained branch manager's calendar and kept appropriate personnel informed of upcoming events.
  • Maintained the front desk, greeted visitors and directed them to appropriate person/department.
  • Maintain minutes from meetings and send them out to the appropriate personnel.
  • Handle calls and promptly forwards them to appropriate person among 40 employees.
  • Distribute mail daily and deliver to appropriate person or departments.
  • Notified appropriate personnel of cancellations or changes to the schedule.
  • Direct calls to appropriate personnel, greet and escort visitors.
  • Screened all incoming calls and redirected to appropriate persons.
  • Answered and routed phone calls to appropriate personnel.
  • Answered phones and directed calls to appropriate persons.
  • Answer and transfer calls to appropriate personnel.
  • Transferred calls to the appropriate personnel.
  • Answer telephones in a pleasant manner, fielding them appropriate person.

Show More

40. Ensure Accuracy

demand arrow
low Demand
Here's how Ensure Accuracy is used in Administrative Specialist jobs:
  • Reviewed case materials to become familiar with questions under consideration, reviewed and analyzed files to ensure accuracy.
  • Established procedure to follow order from conception to finalization to ensure accuracy and follow through.
  • Managed construction databases to ensure accuracy for planning, procurement and budget management.
  • Reconciled general ledger accounts to ensure accuracy of financial transactions and trade dates.
  • Coordinate operational reports and schedules to ensure accuracy and efficiency.
  • Prepared and reviewed operational reports to ensure accuracy and efficiency.
  • Performed monthly accountability checks on records to ensure accuracy.
  • Tracked/monitored the production hours, total ties, location of ties and measured it against railroad production data to ensure accuracy.
  • Answer questions related to time sheets, review files, reporting and accrual policies to ensure accuracy.
  • Obtain and ensure accuracy of patients' PHI and financial data prior to/during every encounter.
  • Managed 3 subordinate employees, and provide oversight and ensure accuracy and timeliness of projects.
  • Managed the company's accounts payable and accounts receivable to ensure accuracy debits.
  • Handle monetary transactions to ensure accuracy; daily balancing, and deposits.
  • Maintained customer files and discounts to ensure accuracy when customer is billed.
  • Reviewed wages computed and corrected errors to ensure accuracy of payroll.
  • Review and order appraisals to ensure accuracy from various vendors.
  • Monitor claim denials to ensure accuracy.
  • Set up inventory to ensure accuracy and efficiency for operation - Direct and coordinate inventory for the department of Property control.
  • Reviewed staff expense reports to ensure accuracy.
  • Developed and managed in-depth contact database in FileMaker Pro containing 3,600 listings, evaluating quarterly to ensure accuracy Asset allocation Travel coordination

Show More

41. Confidential Information

demand arrow
low Demand
Here's how Confidential Information is used in Administrative Specialist jobs:
  • Maintained highly confidential information and insured that all agencies and departments involved were updated on a regular basis.
  • Collected, maintained and analyzed confidential information for reporting in accordance with governing programs and military mandates.
  • Handle confidential information with sensitivity and discretion in accordance with Data Privacy requirements.
  • Secured and maintained the central personnel file which contained confidential information.
  • Safeguarded confidential information and material concerning legal and personal matters.
  • Prepared and monitored confidential information, including staffing levels.
  • Analyzed, controlled, and protected sensitive/confidential information.
  • Organized and maintained military database containing confidential information.
  • Maintained confidential information received verbally and in writing.
  • Handled, processed, and distributed confidential information.
  • Research and provide confidential information to customer.
  • Created and maintained databases of confidential information.
  • Processed and worked with confidential information.
  • Handled confidential information with integrity.
  • Maintain confidential information, such as pay rates, annual reviews, and employee performance improvement plans.
  • Maintain confidential information, Knowledge of products and repair and service requirements.
  • Create new and maintain employee files; respect confidential information.
  • Reviewed and maintained Top secret and confidential information .
  • Processed Military documents Processed confidential information Field experience
  • Maintained student confidential information Maintained student information for annual reports and retrieved upon request Managed office supplies inventory

Show More

4 Confidential Information Jobs

No jobs at selected location

42. Scheduling Appointments

demand arrow
low Demand
Here's how Scheduling Appointments is used in Administrative Specialist jobs:
  • Supported patient care activities including scheduling appointments, insurance authorizations, and call schedule maintenance.
  • Facilitated communication between supervisors, case manager, and residents; scheduling appointments.
  • Maintain calendars including scheduling appointments and meetings.
  • Performed secretarial duties, to include scheduling appointments, maintaining client records, and providing administrative support to executive staff.
  • Provide reception services by scheduling appointments, handling incoming and outgoing mail, and verifying and managing confidential files.
  • Worked as front desk attendant including answering calls, scheduling appointments, check-in/check-out patients, and billing forms.
  • Answered incoming phone lines, took messages, typing, filing, faxing and scheduling appointments and meetings.
  • Operate telephone to answer, screen or forward calls providing information, taking messages or scheduling appointments.
  • Manage calendars for senior staff members, scheduling appointments, checking requests and arranging meetings.
  • Assisted mechanics in scheduling appointments, generating work orders and ordering parts and supplies.
  • Maintained calendars for up to seven counselors at a time including scheduling appointments.
  • Provide back - up support to telephone sales specialist and scheduling appointments.
  • Assist consumers in scheduling appointments, billing issues etc.
  • Assisted students in scheduling appointments with faculty members.
  • Assisted patients in scheduling appointments.
  • Assisted with administrative items on some audits, such as scheduling appointments, arrangingmailing of hundreds of letters to employers.
  • Assist visiting high school students and families with campus visits Strategicincluding scheduling and rescheduling appointments.
  • Process campus departments mail outs Scheduling appointments Proctoring exams Making travel arrangements for staff

Show More

43. General Public

demand arrow
low Demand
Here's how General Public is used in Administrative Specialist jobs:
  • Served as Freedom of Information Act Coordinator; responsible for dissemination of military member information released to the general public.
  • Assisted general public with customer service inquiry.
  • Received and responded to inquiries, concerns and complaints from the general public, other departments, and various outside entities.
  • Communicated accurately and clearly in person and by phone with the general public regarding entire programs of the Health Department.
  • Provided excellent service to internal/external employees including the general public by phone or in person while at the front desk.
  • Provided specialized administrative and secretarial support to Department Director, Home Health staff, outside agencies and the general public.
  • Received submissions through email, telephone and mail from the general public and from other media companies for publication.
  • Greet general public to provide accurate information and directions, and answering specific questions relevant to the Center.
  • Interpreted information to students, college personnel, and general public about college policies and procedures.
  • Coordinated flu clinics for the general public and agency groups, Invoiced Medicaid and private pay.
  • Resolved problems and effectively communicated responses to managers, clients, customers, and general public.
  • Represented administrative superior in contacts with public officials, other departments, and the general public.
  • Assisted the general public with surrender of suspended or volunteered license plates or drivers license.
  • Communicated with local school districts, college and university personnel and the general public.
  • Assisted Inmate's families, general public and other Agencies with requested information.
  • Assisted law enforcement personnel and general public with suspensions issued by the office.
  • Greeted the general public and staff whom requested access to facilities.
  • Communicate with employers, general public and field staff.
  • Interact with staff and general public.
  • Research information and respond to inquiries from ALJs, attorneys and the general public.

Show More

44. Travel Vouchers

demand arrow
low Demand
Here's how Travel Vouchers is used in Administrative Specialist jobs:
  • Reviewed travel vouchers for completeness, admissibility, and eligibility in accordance with regulations.
  • Organized and coordinated travel arrangements and prepared travel vouchers.
  • Process travel vouchers through electronic accounting system.
  • Reviewed and verified flights, rental car, lodging and expenses were accurate and legal when travelers submitted their travel vouchers.
  • Used several systems from administrative duties such as time keeping and maintaining and creating VC schedules and processing travel vouchers.
  • Filed and processed agency vouchers and used state software (WOLFS) to pay bills and process travel vouchers.
  • Monitor DTS to ensure travel claims are submitted within 5 working days and assist members in completing travel vouchers.
  • Administered travel arrangements and reconciled travel vouchers for the Chief of the AIT Office and other staff members.
  • Completed LSU travel vouchers for staff and instructors, created requisitions, purchase orders and other accounting duties.
  • Assisted in preparing travel orders, travel vouchers, and made necessary reservations for transportation and lodging.
  • Arranged and coordinated travel itineraries, prepared travel vouchers and expense reports for the Media Relations Team.
  • Research and book travel arrangement for staff and prepare travel vouchers for reimbursement.
  • Performed post payment audits of all travel vouchers to ensure accuracy of payments.
  • Create authorizations and travel vouchers in Defense Travel System (DTS).
  • Processed travel vouchers and requests and assisted with reservations.
  • Completed Travel Vouchers at the end of travel.
  • Prepare travel vouchers in Concur with expenses, and documentation for any requested Compensatory Time Off for Travel (CTOTs).
  • Manage travel arrangements and travel vouchers for admissions staff, registrar, and financial aid counselors (Remove all periods.
  • Processed over 150 leave forms and per diem travel vouchers after Operation Enduring Freedom, resulting in 100% completion.
  • Ensured all personnel travel vouchers are submitted within five working days and paid properly and other entitlements were ran properly.

Show More

46. Travel Orders

demand arrow
low Demand
Here's how Travel Orders is used in Administrative Specialist jobs:
  • Prepared travel orders, arranged transportation and assisted personnel on travel entitlements and options.
  • Supervised the authentication and processing of classified/unclassified administrative travel orders for reproduction.
  • Prepared correspondence, audited payroll and awards, made preparations for unit directives and travel orders, and monitored leave authorizations.
  • Time keeper for civilian personnel and completed travel orders for civilian personnel using the Defense Travel System (DTS).
  • Certified in the preparation of travel orders/ claims to include auditing field service books, and verifying pay and entitlements.
  • Help trouble shoot Travel Orders and Vouchers on a regular basis as well as through multiple DTS System problems.
  • Processed Travel Orders and Claims for Naval Aviator Students and Instructors of Training Squadron TWENTY-ONE (VT-21).
  • Called all of our Military units throughout the United States for confirmation for class, prepared travel orders.
  • Typed and ensured the quality control of recurring reports, decorations, travel orders and personnel reports.
  • Typed and processed performance reports, awards and decorations, and duty travel orders.
  • Reviewed and approved official travel orders and travel claim vouchers with pinpoint accuracy.
  • View travel orders to track members and initiate entitlements based on deployed location.
  • Prepared student welcome letters, travel orders, diplomas, and training certificates.
  • Managed personnel actions, leaves, and travel orders for Executive level.
  • Prepare and process travel orders for 15th ABW and HQ PACAF personnel.
  • Completed all travel orders and vouchers for the company employees.
  • Prepared naval correspondence, messages, directives and travel orders.
  • Prepared travel orders and vouchers and maintained travel logs.
  • Time keeper for the civilian electronic Management Tracking Systems (eMTS), Completed travel orders for civilian personnel.
  • Drafted travel orders for Marines Prepared travel vouchers for Marines assigned to travel.

Show More

4 Travel Orders Jobs

No jobs at selected location

47. Background Checks

demand arrow
low Demand
Here's how Background Checks is used in Administrative Specialist jobs:
  • Lead specialist responsible for performing background checks and access control on military installations for over 3,000 military and civilian personnel.
  • Performed background checks on all candidates and negotiated contracts with physicians and/or subcontracted personnel.
  • Complete employment verification's for agencies requesting background checks on former/current university students.
  • Inputted payroll information, collected time sheets, distributed checks, and did reference and background checks.
  • Managed Section-8 placement; conducted background checks; handled sensitive information ensuring confidentiality of clients' files.
  • Assisted with screening of applications, conducted background checks, as well as phone interviews.
  • Background checks of all volunteers as well as other personnel entering the campus.
  • Completed over 50 Fingerprints and Background Checks, decreasing errors by 90%.
  • Conduct other background checks as required by the Executive Management Team.
  • Processed background checks utilizing local, state, and federal agencies.
  • Perform credit, local and national background checks as needed.
  • Performed background checks, as well as coordinated employee training.
  • Initiated, tracked and maintained background checks on all employees.
  • Manage and track required volunteer paperwork and background checks
  • Prepared pre-investigation reports, conducted background checks, social media investigations and medical record research.
  • Conducted pre-employment background checks, including but not limited to reference checks, criminal history background checks, and drug testing.
  • Perform background checks on entire Medical Staff every four years * Maintain & manage the PHDB/NAMSS account.
  • Processed applications, background checks, drug testing, and further handled confidential material.
  • Performed background checks for potential occupants Data entry Put small network together
  • Process background checks for hiring of patrol and corrections officers Transcribe interviews relative to internal investigations Clerical support for the D.A.R.E.

Show More

1 Background Checks Jobs

No jobs at selected location

48. Peoplesoft

demand arrow
low Demand
Here's how Peoplesoft is used in Administrative Specialist jobs:
  • Configured various PeopleSoft modules in PeopleSoft v.9.1 and performed testing, updating project documentation and validating training materials.
  • Maintain PeopleSoft database and reporting process.
  • Processed employee's time for payroll purposes on a weekly basis, run payroll reports from the PeopleSoft HRMS system.
  • Completed PeopleSoft training and was an integral part in the Financial Aid department's conversion to that software system.
  • Performed all processes pertaining to purchasing from creation of requisitions to the receipt process in PeopleSoft FMS system.
  • Function as Line Facilitator for the department in maintaining accurate records for the PeopleSoft program.
  • Scan an index student files to and online base system in PeopleSoft.
  • Trained new employees on multiple computer programs such as COPS and PeopleSoft.
  • Take care of the Migration of data and PeopleSoft objects.
  • Update employee personal information within PeopleSoft & Access database.
  • Tracked employee time and attendance using PeopleSoft.
  • Run/updated queries using PeopleSoft query and SQL.
  • Supported PeopleSoft Application Versions 8.3/8.9.
  • Upgrade PeopleSoft - People Tools (HRMS) and Application (HRMS).
  • Maintained the INSEL accounting system of funding commitments, obligations and budget execution utilizing University software PeopleSoft's uNet General Ledger.
  • Accessed PeopleSoft database for employees to determine hire dates, anniversary dates, department assignments and employee numbers.
  • Download Updates and Fixes and apply to the environments and maintain the customizations for the PeopleSoft.
  • Schedule interviews, 90 day and annual evaluations while maintaining all employee licensure in PeopleSoft.
  • Process and managing admissions application in ACES2 and PeopleSoft.
  • Use PeopleSoft and Siebel environments as well as Workbrain Timekeeping system.

Show More

49. Monthly Basis

demand arrow
low Demand
Here's how Monthly Basis is used in Administrative Specialist jobs:
  • Prepared requests for payment for international military personnel on a monthly basis.
  • Provided product development team with overview of production assignments by vendor on a monthly basis for new product forecasting.
  • Maintain, track and update complex master business unit training compliance report on a monthly basis.
  • Process personnel evaluation, promotions, Awards and Action reports on a monthly basis.
  • Maintained employees project hours for hourly and exempt employees on a monthly basis.
  • Maintained organizational charts using PowerPoint and OrgPlus software's on a monthly basis.
  • Planned and coordinated itineraries, calendaring and seminar planning on a monthly basis.
  • Analyze and compare budget to Actual Spend on a monthly basis.
  • Counseled junior soldiers on a monthly basis on performance and achievements.
  • Mailed renewal packets to the providers on a monthly basis.
  • Mailed out FI/Carrier certification forms and letters on monthly basis.
  • Monitored and reconciled purchase card statements on a monthly basis.
  • Complete Trust Committee minutes on a monthly basis.
  • Coordinated division drug testing on a monthly basis.
  • Complete variance reports on a monthly basis.
  • Reconciled expense reports on a monthly basis.
  • Update flowcharts and org charts in Microsoft Visio on a monthly basis.
  • Updated and verified physician's licensures on a monthly basis using the TN Department of Health Licensure Verification website.
  • Communicated program "champion" to all company sites on a monthly basis.
  • Process invoices and bill customers on a monthly basis .

Show More

50. Scheduling Meetings

demand arrow
low Demand
Here's how Scheduling Meetings is used in Administrative Specialist jobs:
  • Coordinated and assisted Division Units in performing administrative duties such as scheduling meetings, taking minutes, preparing official correspondence/spreadsheets.
  • Maintained Sr. Director/Director's calendar scheduling meetings and travel both domestic and international.
  • Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and taking minutes.
  • Coordinated new faculty searches for departments, including flight and lodging arrangements and scheduling meetings with prospective faculty and graduate students.
  • Assisted in scheduling meetings, copying and faxing documents, answering and transferring telephone calls, and distributing US Mail.
  • Supported the VP by scheduling meetings, booking travel, printing boarding passes, printing documents, and answering phone.
  • Assisted functional managers with day to day needs such and maintaining calendars, scheduling meetings, and emails.
  • Related duties include, scheduling meetings, booking conference facilities, and managing reminders, as well as
  • Assist nurses and physicians by scheduling meetings, ordering supplies and ensuring traveling expenses are processed.
  • Communicated regularly with clients, vendors, and contractors, scheduling meetings and addressing concerns.
  • Provided Administrative Support to the Grants Departments while scheduling meetings, presentations, and seminars.
  • Supported Senior Leadership with travel arrangements, scheduling meetings, policy compliance and legal documents.
  • General office duties such as sorting mail, data entry, scheduling meetings, etc.
  • Supported hiring and sales goals by scheduling meetings, interviews, and conference calls.
  • Maintained the Director's calendar, scheduling meetings, appointments, and activities.
  • Assisted the director of ARCH by scheduling meetings and creating expense reports.
  • Performed administration duties, such as payroll, scheduling meetings etc.1.1.1.1.
  • General clerical duties, scheduling meetings and ordering supplies as needed.
  • Assist with scheduling meetings, travel plans, etc.
  • Managed Directors calendars for scheduling meetings;.

Show More

13 Scheduling Meetings Jobs

No jobs at selected location

Administrative Specialist Jobs

NO RESULTS

Aw snap, no jobs found.

20 Most Common Skills For An Administrative Specialist

Office Supplies

19.0%

Personnel Files

18.3%

Database

8.6%

Customer Service

7.7%

Financial Statements

6.8%

Data Entry

6.0%

Purchase Orders

4.4%

Travel Arrangements

4.1%

Phone Calls

3.0%

Expense Reports

2.6%

Powerpoint

2.5%

Human Resources

2.4%

Logistics

2.4%

Staff Members

2.2%

Special Projects

2.0%

Word Processing

1.9%

Routine Correspondence

1.7%

Special Events

1.5%

Monthly Reports

1.4%

Administrative Functions

1.4%
Show More

Typical Skill-Sets Required For An Administrative Specialist

Rank Skill
1 Office Supplies 15.2%
2 Personnel Files 14.6%
3 Database 6.9%
4 Customer Service 6.2%
5 Financial Statements 5.4%
6 Data Entry 4.8%
7 Purchase Orders 3.5%
8 Travel Arrangements 3.3%
9 Phone Calls 2.4%
10 Expense Reports 2.1%
11 Powerpoint 2.0%
12 Human Resources 1.9%
13 Logistics 1.9%
14 Staff Members 1.8%
15 Special Projects 1.6%
16 Word Processing 1.6%
17 Routine Correspondence 1.4%
18 Special Events 1.2%
19 Monthly Reports 1.1%
20 Administrative Functions 1.1%
21 Front Desk 1.1%
22 Meeting Minutes 1.0%
23 Telephone Calls 1.0%
24 Commander 1.0%
25 Military Personnel 0.9%
26 Management System 0.9%
27 Sharepoint 0.9%
28 Internet 0.9%
29 Administrative Tasks 0.8%
30 Office Operations 0.7%
31 Medical Records 0.7%
32 Ensure Compliance 0.7%
33 Clerical Support 0.7%
34 Conference Calls 0.6%
35 Suite 0.6%
36 Computer System 0.6%
37 High Volume 0.6%
38 Medal 0.6%
39 Appropriate Person 0.6%
40 Ensure Accuracy 0.5%
41 Confidential Information 0.5%
42 Scheduling Appointments 0.5%
43 General Public 0.5%
44 Travel Vouchers 0.5%
45 Legal Documents 0.5%
46 Travel Orders 0.5%
47 Background Checks 0.5%
48 Peoplesoft 0.5%
49 Monthly Basis 0.4%
50 Scheduling Meetings 0.4%
{[{skill.rank}]} {[{skill.name}]} {[{skill.percentageDisplay}]}%
Show More

22,808 Administrative Specialist Jobs

Where do you want to work?

To get started, tell us where you'd like to work.
Sorry, we can't find that. Please try a different city or state.