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Administrative Specialist Jobs in Kansas City, KS

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  • OT-Assistant

    Powerback Rehabilitation

    Administrative Specialist Job 16 miles from Kansas City

    At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice.
    $20k-35k yearly est. 59d ago
  • Executive Administrator

    GDT-General Datatech 4.9company rating

    Administrative Specialist Job 16 miles from Kansas City

    PowerPoint Executive Administrator Fully on-site in OVP, KS 6+ month contract Executive Admin/Assistant experience Background in creating/formatting PowerPoint presentations for organizations/executives
    $30k-44k yearly est. 14d ago
  • Office Administrative Supervisor

    Morgan Hunter 3.9company rating

    Administrative Specialist Job 16 miles from Kansas City

    Looking to advance your administrative career? Our client is seeking an Office Administrative Supervisor to join their fast-growing team in Overland Park. With a strong focus on teamwork, flexibility, and a laid-back yet professional atmosphere, this company fosters a culture that truly cares about its employees. You'll be the main point of contact for office operations, ensuring things run smoothly and efficiently while managing key administrative functions. If you're ready to take on a role that offers variety, responsibility, and the chance to be part of a positive and engaging workplace, we want to hear from you! Responsibilities: Manage one direct report (receptionist), including scheduling, delegating tasks, providing training, and offering ongoing support. Oversee the day-to-day office functions, ensuring smooth operations across all areas, including reception, conference rooms, and common spaces. Conduct daily walkthroughs and follow up with janitorial and maintenance teams on any issues. Plan and execute meetings and events, ensuring all logistics are handled efficiently. Set up meeting rooms, coordinate schedules, and arrange any necessary equipment or catering. Maintain and order office supplies, including those for the breakroom (coffee, snacks, etc.). Ensure stock levels are adequate and that common areas remain tidy and well-stocked. Act as the primary point of contact for external vendors, building management, and service providers. Ensure that office repair or service requests are handled promptly and communicate updates to employees (e.g., maintenance outages). Communicate office policies and updates to employees, ensuring a consistent flow of information. Provide clear communication about any office disruptions. Fill in for the receptionist when needed, including covering breaks, lunches, or absences. Ensure that the front desk is always attended and guests are greeted promptly. Organize and coordinate office events, including lunches, team-building activities, and special meetings. Work with vendors or internal teams to execute these events successfully. Requirements: 3-5 years of experience in office management or administrative supervision. Strong organizational skills, with the ability to manage multiple tasks and competing priorities. Excellent written and verbal communication skills, with the ability to interact with all levels of employees. Experience leading and managing small teams, with a focus on training and developing staff. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience in a corporate environment, particularly with a focus on office operations.
    $37k-53k yearly est. 23d ago
  • Administrative and Sales Assistant

    Midland Industries 3.8company rating

    Administrative Specialist Job 16 miles from Kansas City

    About Us: Mid-America Fittings (subsidiary of Midland Industries) is a leading manufacturer of engineered, industrial grade brass fittings, valves and custom components. We are seeking a highly organized and motivated Administrative and Sales Assistant to join our team. Our ideal candidate is a proactive individual with a strong sense of responsibility and excellent multitasking skills. If you thrive in a fast-paced environment and have a passion for providing top-notch administrative and sales support, we'd love to hear from you! POSITION SUMMARY: The Administrative and Sales Assistant will be responsible for providing comprehensive administrative and sales support to ensure the smooth operation of daily activities. This role involves managing communication, handling mail, processing financial tasks, supporting production, overseeing office management, preparing reports, and reviewing purchase orders. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced environment. POSITION RESPONSIBILITIES: Communication: Answer phones and respond to emails on a daily and as-needed basis. Greet guests warmly and professionally. Mail Handling: Manage incoming and outgoing mail daily. Handle priority mail as needed. Financial Duties: Process accounts payable 1-2 times per week or as needed. Handle accounts receivable tasks when workload allows. Order and Invoice Management: Perform daily order entry. Print and match invoices with purchase orders daily. Production Support: Enter production orders and process production invoices daily. Office Management: Order office supplies and miscellaneous items as needed. Plan and set up company lunches. Reporting: Prepare and manage order release reports daily. Produce attendance and lights out reports for CNC production. Scan and email Mid America Fittings warehouse pack slips daily. Generate backorder reports as needed. Purchase Order Review: Review purchase orders monthly for possible missed shipments and invoices. REQUIRED SKILLS AND ABILITIES: Strong organizational and multitasking skills. Excellent communication skills, both verbal and written. Ability to handle sensitive information with confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Previous experience in an administrative or clerical role preferred. EDUCATION AND EXPERIENCE: High school diploma or equivalent required; associate degree preferred. PHYSICAL REQUIREMENTS: Prolonged periods of sitting at a desk. An Equal Opportunity Employer We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
    $32k-40k yearly est. 7d ago
  • Office Administrator

    Malibu Events Promotions

    Administrative Specialist Job In Kansas City, MO

    Are you an organized and personable individual who thrives in a dynamic office environment? We're looking for a skilled Office Administrator & Front Desk Coordinator to join our team and play a key role in keeping our operations running smoothly. About the Role As the face of our office, you'll manage the front desk, ensure the office operates efficiently, and deliver excellent customer service to support our ongoing campaign. You'll be the first point of contact for visitors, staff, and customers, handling inquiries and administrative tasks with professionalism and a positive attitude. Key Responsibilities Front Desk Management: Greet and assist visitors, clients, and staff with a friendly and professional demeanor. Answer, screen, and direct incoming phone calls promptly and accurately. Manage incoming and outgoing mail, deliveries, and correspondence. Administrative Support: Maintain office supplies, ensuring stock is replenished as needed. Organize and update office records, documents, and filing systems. Support other departments with ad-hoc administrative tasks. Customer Service: Handle customer service calls related to the campaign, addressing inquiries and resolving issues. Provide clear and professional communication to clients, ensuring a positive experience. Collaborate with the campaign team to escalate and resolve complex issues effectively. Requirements Experience: Proven experience in an office-based role (administrative or receptionist experience preferred). Customer service experience is a plus. Skills & Qualifications: Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, Outlook). Ability to work independently and as part of a team in a fast-paced environment. Professional appearance and demeanor. Additional Requirements: Availabile to work full-time, Monday to Friday. A proactive and problem-solving mindset. High school diploma or equivalent. What We Offer A friendly and collaborative office environment. Opportunities for growth and professional development. If you're an organized, detail-oriented individual with a passion for delivering excellent customer service, we'd love to hear from you!
    $31k-42k yearly est. 4d ago
  • Office Administrator

    Halbrook Wood, P.C

    Administrative Specialist Job 9 miles from Kansas City

    Halbrook Wood, a boutique woman-owned litigation law firm, seeks an experienced Office Administrator to oversee all administrative operations at our office located in Prairie Village, KS. This is a critical role ensuring the smooth functioning of our office combining general office operations, vendor and project management and staffing and administrative support. Responsibilities: Perform general office/receptionist duties including greeting clients/visitors, answering and routing phone calls and coordinating meetings Manage vendor relationships including interviewing new vendors (IT, health insurance, etc.) and obtaining quotes for services Complete daily entering of attorney and paralegal billable time into billing software Onboard and offboard employees including acting as a liaison between employees and our third-party benefits provider Coordinate and maintain attorney licensing and continuing legal education requirements Ensure timely completion of administrative projects Maintain, track and order office supplies Qualifications: Bachelor's degree 1-5 years of office administration/receptionist experience, preferably in a professional services environment Attention to detail with the ability to work independently, juggle priorities and work effectively with clients and staff at all levels Excellent communication, organizational, time management and computer skills including Microsoft Office proficiency Legal office administration experience is a plus At Halbrook Wood, we work as a team to provide our clients with excellent service. We take time to get to know each other, and we strive to form meaningful relationships both within the office and with our clients. We offer a competitive pay rate and benefits package, including health insurance reimbursement, paid time off, paid licensing fees, opportunity for growth within the firm and a professional, supportive and collaborative office environment. If you are seeking an excellent opportunity at a highly regarded firm and are eager to learn more, please submit your resume by clicking ‘Apply' above. Keywords: receptionist, administrative assistant, executive assistant, office manager, office admin
    $27k-36k yearly est. 1d ago
  • Project Assistant

    Shook, Hardy & Bacon 4.9company rating

    Administrative Specialist Job In Kansas City, MO

    Demonstrates an in depth understanding of the functionality of various databases and/or system(s) used to perform daily tasks. Analyzes, enters and maintains client/matter and subject/case matter information into databases according to legal team, practice group or department procedures. Reviews, maintains, and performs database and other system searches to locate and retrieve documents and information. Assists with compiling, reviewing, summarizing, and coding pertinent documents for litigation and discovery projects. Sets-up client files for complex projects throughout the practice group, including documents to be used for litigation activities such as depositions, productions, and/or trial exhibits. May participate in preparation of physical set up of trial materials, exhibit sets and supplies to be used during trial; may also provide onsite trial support in the form of preparation of materials needed in court, retrieval of documents and files from internal/external systems. Assists with daily docketing activities such as calendaring dates, de-docketing dates, creating new database records, and preparing docket reports, as instructed by legal teams. Provides information necessary to meet client-billing requirements to billing & collections team members (client matter numbers, contact info, budget information, etc.) Processes vendor invoices (local counsel, expert witness, third-party vendors). Prepares routine/template documents utilizing document assembly software (e.g., HotDocs) and data from case management systems and other resources. Modifies electronic data files to create files for specific database applications. Links images and other digital files to database records. May assist on paper and/or electronic data collection projects. May upload data and documents to client-owned databases. May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor.
    $30k-39k yearly est. 25d ago
  • Lead Executive Assistant/Staffing coordinator

    Yadkin Valley Cabinet Co 4.0company rating

    Administrative Specialist Job In Kansas City, KS

    Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production. Job Description: The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical. Responsibilities include: Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed Creating Word, Excel and PowerPoint files that adhere to company identity and document standards Entering new opportunities, checking conflicts, and locating client and project information using NERA's global database Preparing monthly billing letters and following up with NERA billing team and clients Organizing case documents and preparing materials for internal and client meetings Managing Outlook calendars Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries Preparing, reconciling and tracking expense reporting and reimbursement Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones. Respond to service requests, inquiries and complaints over the phone or in person. Contact and communicate with management, and Department Directors to obtain staffing orders. Organize the communication and the distribution of all orders and travel request. Communicate issues or client process changes to senior management staff. Qualifications Qualifications Requirements: Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence Excellent Communication skills are a must. Proficient at data entry. Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook Excellent communications and proofreading skills; attention to detail Project management experience Outstanding client interaction and interpersonal skills Good judgement and ability to solve problems independently and discreetly Ability to maintain composure in stressful situations Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment Bachelor's degree preferred Additional Information All your information will be kept confidential according to EEO guidelines.
    $42k-50k yearly est. 16d ago
  • Part-Time Administrative Staff

    Kansas Speedway 3.7company rating

    Administrative Specialist Job In Kansas City, KS

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. KANSAS SPEEDWAY Kansas Speedway, which opened in 2001, is located in the heart of the Midwest in Kansas City, Kansas. With easy access to major highways, along with the Hollywood Casino at Kansas Speedway, restaurants, shopping and other entertainment, Kansas Speedway has easily become a destination for fans. The track hosts two NASCAR Cup Series races, the NASCAR Xfinity Series, the NASCAR Gander RV and Outdoors Truck Series and the ARCA Menards Series. In addition to two race weekends, Kansas Speedway hosts over 200 event days each year. The Kansas Speedway Receptionist is the first person everyone meets when entering the offices at Kansas Speedway. Greet visitors with a positive, helpful attitude. Answer phones in a professional manner, routing calls as necessary. Announcing visitors as necessary. Assist with a variety of administrative tasks including shipping tickets, parking passes, etc. Help maintain workplace security by issuing, checking out and collecting access keys and gate remotes, maintain a visitor log. Sort and distribute mail. Must be available to work race weekends. Excellent verbal communication skills. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED). Previous receptionist or administrative experience preferred. OTHER SKILLS, ABILITIES, AND/OR QUALIFICATIONS Minimum 18 years of age. Proficient on Company-provided hardware and software. Comfortable working in a fast-paced, high-energy environment. Flexible schedule during the event. Reliable transportation to and from the track location. Apply Now! Learn more about this role and our team by applying at ********************** for consideration. We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR! NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists. Follow us on Twitter @NASCARJobs to stay current on all of our openings.
    $57k-82k yearly est. 10d ago
  • Administrative Officer

    State of Kansas

    Administrative Specialist Job 7 miles from Kansas City

    Job Posting Important Recruitment Information for this vacancy: Kansas Bureau of Investigation The Kansas Bureau of Investigation is the premier criminal investigative agency in the state of Kansas. The KBI is committed to its critical mission of preventing crime and enhancing public safety in Kansas. We employ individuals who exemplify the highest standards of integrity, service, and dedication. Come feel like you're part of something bigger at the KBI. Kansas Bureau of Investigation About the Position: * Who can apply: Anyone (External) * Classified/Unclassified Service: Classified * Full/Part-time: Full-Time * Regular/Temporary: Regular * Work Schedule: Monday-Friday, 8am-5pm- including hybrid work schedule * Eligible to Receive Benefits: Yes * Veterans' Preference Eligible: Yes * Search Keywords: Topeka, Case Management, Criminal Justice Compensation: * Hourly Pay Range: $20.13 - $23.31 Note: Salary can vary depending upon education, experience, or qualifications. Employment Benefits: * Day one comprehensive medical, mental, dental, vision, and additional coverage * Sick & Vacation leave * Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave * Paid State Holidays * Fitness Centers in select locations * Employee discounts with the STAR Program * Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities: Position Summary: This position is responsible for processing and maintaining agent casefiles, as well as disseminating files to requesting law enforcement agencies. Job Responsibilities may include but are not limited to the following: * Northeast Major Crimes, Child Victim's Unit, and Special Operations Case Manager Duties: This position requires specialized knowledge of the processes, rules, and regulations associated with criminal investigative reports. Research is required to ensure that investigative reports submitted for processing exist within the Investigative Case Management System (ICMS), electronically link attachments/supporting documents to investigative reports within the ICMS system; forwards investigative reports for initial review by sworn personnel; routinely requires analyzing data from multiple sources to identify errors and then taking required action. Performs final review of approved investigative reports prior to filing within the master case files. * Disseminates criminal case files containing evidentiary information to prosecutors and law enforcement officials upon receipt of written requests from agent supervisory personnel, KBI legal counsel and/or the Attorney General's Office. Requests may be made with little notice and with a time-sensitive deadline. Dissemination requires a log of requestor, recipient, and date disseminated. Knowledge and compliance of KCJIS/KBI dissemination rules governing dissemination of criminal justice information is critical. * This position serves as back up for the West and Southeast Region case manager. * This position may require some travel. * Work is performed under general supervision. * Required to lift boxes up to 50 pounds in weight in order to maintain files located at the records center. Qualifications: Education * High School Diploma Licensing & Certification * Driver License Minimum Qualifications * Two years experience working in general office environment, knowledge of Microsoft Office. Post-Offer, Pre-employment Requirements * As a condition of employment, you will be subject to a pre-employment process to include a polygraph examination, fingerprint based records check, and comprehensive background investigation, including reference check of past and present employers. The pre-employment process will be waived for current KBI personnel who have previously completed the screening requirements Recruiter Contact Information: * Name: Luci Zieman * Email: ************************ * Phone: ************ * Mailing Address: 1620 SW Tyler; Topeka, KS 66612 Required documents for this application to be complete: * On the My Job Applications page, verify these documents are present and valid. Upload or delete and upload new if needed. * Tax Clearance Certificate, valid * Transcripts * DD214 (if you are claiming Veteran's Preference) * Inside your Job Application upload these documents: * Resume (or choose existing if you have one) * Cover Letter Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact ************. Visit the Tax Clearance site for more information and where to obtain this Kansas Department of Revenue document. Job Application Process * Sign in to your existing account or Register for a new one to apply. * Complete or review your contact information on the My Contact Information page. * Upload documents listed in the Required Documents section of the job posting to the appropriate location. * Check your email and My Job Notifications for written communications from the Recruiter. * Email - sent to the preferred email listed on the My Contact Information page * Notifications - view the Careers - My Job Notifications page To assist in completing your application, please see helpful links below: * Instructions: * Job Search * Registration & User Account * Application * Frequently Asked Questions How to Claim Veterans Preference * Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to *************, scanned and emailed to *************************, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.
    $20.1-23.3 hourly 1d ago
  • Part-Time Administrative Staff - Kansas Speedway

    Nascar 4.6company rating

    Administrative Specialist Job In Kansas City, KS

    KANSAS SPEEDWAY Kansas Speedway, which opened in 2001, is located in the heart of the Midwest in Kansas City, Kansas. With easy access to major highways, along with the Hollywood Casino at Kansas Speedway, restaurants, shopping and other entertainment, Kansas Speedway has easily become a destination for fans. The track hosts two NASCAR Cup Series races, the NASCAR Xfinity Series, the NASCAR Gander RV and Outdoors Truck Series and the ARCA Menards Series. In addition to two race weekends, Kansas Speedway hosts over 200 event days each year. The Kansas Speedway Receptionist is the first person everyone meets when entering the offices at Kansas Speedway. * Greet visitors with a positive, helpful attitude. * Answer phones in a professional manner, routing calls as necessary. * Announcing visitors as necessary. * Assist with a variety of administrative tasks including shipping tickets, parking passes, etc. * Help maintain workplace security by issuing, checking out and collecting access keys and gate remotes, maintain a visitor log. * Sort and distribute mail. * Must be available to work race weekends. * Excellent verbal communication skills. EDUCATION and/or EXPERIENCE * High school diploma or general education degree (GED). * Previous receptionist or administrative experience preferred. OTHER SKILLS, ABILITIES, AND/OR QUALIFICATIONS * Minimum 18 years of age. * Proficient on Company-provided hardware and software. * Comfortable working in a fast-paced, high-energy environment. * Flexible schedule during the event. * Reliable transportation to and from the track location. Apply Now! Learn more about this role and our team by applying at ********************** for consideration. We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR! NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists. Follow us on Twitter @NASCARJobs to stay current on all of our openings.
    $38k-62k yearly est. 11d ago
  • Admin Specialist

    OMNI Human Resource Management

    Administrative Specialist Job 16 miles from Kansas City

    The American Association of Veterinary State Boards is a not-for-profit membership organization comprised of 63 Member Boards dedicated to strengthening the veterinary regulatory community. The AAVSB's leadership and comprehensive resources support and advance veterinary medicine regulation. The AAVSB is seeking an Admin Specialist with a concentration in volunteer coordination. As a mentee of the Chief Business Officer, this role will have an important role in office administration and committee logistics. This role fosters a positive, professional, and engaging experience for both staff and volunteers. This position is on-site and joins the 6 in-office employees. The AAVSB has a total of 33 employees and approximately 100 volunteers. Responsibilities Job Responsibilities Admin Duties Perform office administrative tasks. Provide exceptional customer service to staff members and customers. Answer general inquiries (phone and email) as the first line of communication. Create and maintain standard operating procedures. Perform duties as required based on the needs of the AAVSB and other AAVSB staff and management. Volunteer Coordination Duties Maintain volunteer database to include the life of the volunteer from interest to placement to ending volunteer work. Consider trends with the AAVSB volunteers. Become an expert in the third-party software systems for the volunteer database and the committee management. Verify entered data using discrepancy reports. Investigate and correct records as necessary. Maintain volunteer operations by following established policies and procedures. Maintain desk manual for the volunteer coordination providing draft revisions quarterly. Communicate promptly with volunteers using email and telephone calls. Maintain a high standard of excellence in customer service. Aid in coordinating in-person committee meeting details. Maintain volunteer supplies and drive to storage facility for volunteer supplies. WITHIN 1 MONTH, YOU WILL: Observe in-office and administrative team procedures. Begin introduction to the programs of the AAVSB. Establish positive working relationships with AAVSB Committee Staff members, committed to diversity, equity, and inclusion in the workplace. Be able to accurately process volunteer submissions and initial communications with assistance. Engage the volunteer tracking software. Engage in the committee management software. Observe the volunteer process. WITHIN 3 MONTHS, YOU WILL: Demonstrate teamwork and collaboration. Further understand the programs of the AAVSB. Be able to respond to common customer service questions about the AAVSB. Be able to distinguish the different Committees of the AAVSB. Have a better understanding of the volunteer tracking software. Have a better understanding of the committee management software. Be able to respond to common customer service questions from volunteers with assistance. Be able to distinguish the different stages of the AAVSB volunteer. WITHIN 6 MONTHS, YOU WILL: Be mentored by the Chief Business Officer on the processes in place while bringing new ideas. Perform administrative tasks with ease. Serve as back-up to the Administrative Associate. Create standard operating procedures. Be able to accurately process and review volunteer requests, submissions and communications without assistance. Understand the roles of the different Committees of the AAVSB. Be able to respond confidently to volunteer questions via phone and email. Participate in development, testing, and implementation of new procedures for the volunteer process. Be proficient in the volunteer tracking software. Be proficient in the committee management software. Assist with specific in-person committee meeting details. WITHIN 12 MONTHS, YOU WILL: Continue mentorship with the Chief Business Officer to learn historical aspects of association. Be a valuable asset to the organization with accurate and efficient work habits. Be able to prioritize workflow needs without assistance. Understand AAVSB's role in veterinary medicine and the AAVSB's services. Know the volunteers of the AAVSB by name by serving as primary point of contact for them. Understand the responsibilities of the different Committees of the AAVSB. Be able to show statistics about volunteers. Be able to train other committee staff members on the volunteer tracking software and the committee management software. Provide impactful insight into volunteer needs. Assist as a committee staff helper for the volunteer committee. Qualifications Job Qualifications to be successful in this role: Be open to mentorship. Be able to take direction as well as collaborate. Use critical judgement. Provide exceptional customer service and interpersonal skills. Have a positive personality. Exercise keen attention to detail to verify data and see discrepancies. Be flexible to adapt to changing circumstances and evolving needs of staff and volunteers. Have high observation skills. Possess organizational and time management skills. Work with others in both an office setting and in remote locations. Have commitment to diversity, equity, and inclusion in the workplace. Maintain confidential information and do so with professionalism and discretion. Have working knowledge of Microsoft Office 365. Be able to lift 20 pounds. Be able to drive to the storage facility for volunteer supplies. Experience & Education Required: Associate's degree in business management and minimum of two years of demonstrable experience in volunteer coordination. Some of the years of experience may be substituted by relevant education or certifications. Preferred: Bachelor's degree in business management or a minimum of four years of demonstratable experience in volunteer coordination. In-office experience. Details This is a full-time and non-exempt position. Work is performed under the direction of the Chief Business Officer. Must pass a background check. Must have a valid driver's license. Salary Range: $49,000 - $53,000 Include an introduction letter. The AAVSB has one office which is located in Overland Park, Kansas. This position works in the AAVSB office. Some travel outside of the Kansas City Metro is required. Equal Employment Opportunity The AAVSB provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, military status, or genetic information (including family medical history). In addition to federal law requirements, the AAVSB complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. OMNI and our clients are Equal Opportunity Employers and seek diversity in candidates for employment. EEO Employer W/M/Vet/Disabled/Sexual Orientation/Gender Identity.
    $49k-53k yearly 12d ago
  • 2025 Summer Administration Internship

    City of North Kansas City

    Administrative Specialist Job 4 miles from Kansas City

    Typical Duties: The City Administration Intern will gain knowledge and practical experience in local government while working on the following: Collect, compile, and analyze available data for various City projects. Assist with the development of the City's Annual Budget. Assist with the preparation of staff reports for City Council meetings. Work with multiple departments on special projects. Conduct basic office functions as needed, such as data entry, file management, and customer service. Minimum Qualifications and Skills: Current student in public administration, urban affairs, or a related degree program. Preference is given to graduate students or advanced undergraduate students with related experience. Experience with Microsoft Office software - website editing experience a plus. Strong written and oral communication skills. Ability to work effectively in a team environment and manage varying project deadlines. Minimum of a 2.5 GPA Hours and Compensation: $16.00-$18.00 per hour, depending on experience. 360 hours to be scheduled over 12 weeks. Must be able to attend evening public meetings. PHYSICAL REQUIREMENTS: Work is performed in an office environment; may be required to reach with hands and arms, sit, stand, talk and hear, and use hands to finger, handle or feel; may be required to lift/move up to 25 pounds (such as a box of paper). OTHER: Post-offer drug test and background check required. APPLICATION PROCESS: Interested candidates must apply online by accessing the following link: Posting closes when the position is filled. The City of North Kansas City, MO is an Equal Opportunity Employer (EEO) and does not discriminate based on age, sex, marital status, race, color, creed, mental or physical disability, religion, national origin, familial status, sexual orientation, gender identity, source of income, or any other status protected by local, state, or federal law, in the admission or access to, or employment in, its programs or activities. All interested parties are encouraged to apply!
    $16-18 hourly 11d ago
  • Military Personnel and Administrative Specialist

    Department of Defense

    Administrative Specialist Job 15 miles from Kansas City

    * Research complex pay actions. * Prepare a wide variety of military personnel actions * Maintain military personnel files to ensure compliance with laws and regulations. * Research and analyze data to identify trends and report the results to management. * Provide technical advice on establishment and maintenance of military pay accounts ensuring complains with laws and regulations. * Provide guidance on administrative and military personnel matters * Assist in developing Standard Operating Procedures assuring uniform interpretation and application. Help Requirements Conditions of Employment * THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR). * Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. * 30 Percent or More Disabled Veterans * Current Department of Army Civilian Employees * Current Department of Defense (DOD) Civilian Employee (non-Army) * Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce * Executive Order (E.O.) 12721 * Interagency Career Transition Assistance Plan * Land Management Workforce Flexibility Act * Military Spouses, under Executive Order (E.O.) 13473 * Non-Appropriated Fund Instrumentality (NAFI) * Non-Department of Defense (DoD) Transfer * Office of Personnel Management (OPM) Interchange Agreement Eligible * People with Disabilities, Schedule A * Postal Service/Peace Corps and Other Unique Authorities * Reinstatement * Veterans Employment Opportunity Act (VEOA) of 1998 * Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes preparing military personnel actions; researching or analyzing pay issues; reviewing incoming regulations; ensuring compliance with rules and regulations; advising on pay and personnel processes. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Human Resources. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: * Fundamentals and Operations of Military and Civilian Pay * Manages and Organizes Information * Personnel Action Processing and Recordkeeping * Planning and Evaluating Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: ********************************************************************************************* Additional information * This position offers a $5,000 recruitment bonus to individuals who are newly appointed as civilians in the Federal Government. You are considered newly appointed if this is your first appointment as a civilian employee in the Federal Government or if you have a minimum of a 90 day break in service from a previous Federal civilian position. You may qualify with a break in service of less than 90 days only if your previous Federal civilian appointment was a time limited, or not permanent, appointment. Recruitment bonus will be made in two payments of $2,500. To accept this recruitment bonus, you are required to make a 2 year service obligation to the Army Reserve Military Technician Program. Failure to serve the specified period, may be subject to repay the agency the recruitment incentive * New Army Reserve Military Technicians may be authorized moving expenses to their first official duty station. To be eligible to receive moving expenses, you must be a newly appointed Federal civilian employee or have a minimum of a 3 day break in service from previous Federal civilian employment. * This position requires an active membership as a Soldier in the Army Reserve before a start date can be set. To learn more about minimum qualifications to join the Army Reserve, visit *************************************** * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. * You will be required to provide proof of U.S. Citizenship. * One year trial/probationary period may be required. * Direct deposit of pay is required. * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. * This is a Human Capital & Resource Management Career Field Position * Multiple positions may be filled from this announcement. * When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit ************************************************************************************** for more information. * Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. Read more * Benefits Help Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. * Benefits Help Review our benefits * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. * For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. * For additional information see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * Most recent Performance Appraisal, if applicable * Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration. * Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). * This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on02/18/2025 to receive consideration. * To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (********************************************************** * Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. * After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. * You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. * It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. * Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ******************************************************* Agency contact information Army Applicant Help Desk Website ************************************************* Address DE-W6KGAA 88TH US ARMY RESERVE REGIONAL SPT CMD DO NOT MAIL Fort McCoy, WI 54656 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request
    $29k-46k yearly est. 10d ago
  • Part-Time Administrative Specialist

    Geosyntec Consultants 4.5company rating

    Administrative Specialist Job 16 miles from Kansas City

    Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for a Part Time Administrative Specialist to provide office and reception support in our Overland Park, KS office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. While based in Overland Park, KS, this position will support both the Overland Park, KS office and our St. Louis, MO office. Primary responsibilities include coordinating staff events (lunches, brownbag seminars, after hour social events, etc.), processing incoming/outgoing mail, making travel arrangements, inventory/ordering supplies, scheduling appointments, coordinating logistics for management and/or client events, interacting with property management as needed related to office and building needs/events, and assisting with administrative tasks. This position requires strong attention to detail and excellent communication skills. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people. Each employee is unique, and your career at Geosyntec will be too. To Learn More Visit: ********************************** Essential Duties and Responsibilities Assist office staff and managers with assigned administrative tasks. Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office. Act as liaison with travel and car rental agencies as needed. Assist with coordination of employee functions and events. Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes. Organize and prioritize information and calls; create logs and databases. Word process and assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties. Assist in processing timesheets, expense reports, etc. as needed. Help maintain office materials (marketing materials, resumes, informational flyers, etc.), as applicable. Maintain office supply and office furniture and equipment inventory and maintenance. Place service calls for all branch equipment repair and maintenance. Coordinate logistics for conferences including assistance with procuring and setting up marketing booth. Set up, manage and inventory the office's off-site storage, copier repair services. Act as point of contact for IT for new employee computers, phones, and reporting technology issues and assist with setup of new employee workstations. Act as point of contact for vendors for office and field supplies; retain copies of agreements with vendors. Act as liaison between office personnel and property management firm for maintenance of office space. Receive and respond to requests for assistance from staff and managers as needed. Assist managers with onboarding and training of new staff. Assist with receptionist duties as needed. Assist with local business errands as needed. Perform other administrative functions, as required. Skills, Experience and Qualifications High School diploma or GED and at least 2 years of administrative/office experience to include effective working knowledge and skills with office procedures, terminology, and office equipment and computers in a Windows environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required) Accurate typing skills of a minimum of 40 to 50 wpm. (required) Must be organized and able to multi-task. (required) Excellent verbal and written communication skills. (required) Availability to work additional hours on short notice as required by project demands. (required) Valid U.S. driver's license and a satisfactory driving record for business travel. (required) #LI-CC1 #LI-Onsite
    $25k-38k yearly est. 60d+ ago
  • Administrative Support Specialist & Sighted Guide

    The Global Orphan Project 3.8company rating

    Administrative Specialist Job In Kansas City, MO

    Job Details Experienced Columbus, OH Part Time $20.00 - $22.00 Hourly Up to 25% Day Admin - ClericalDescription REPORTS TO: Director of Strategic Partnerships POSITION: Part-time | Non-exempt (25hours) Travel: 10-15% OVERVIEW: You believe that people want to come together to care for the most vulnerable, yet they struggle to know who to help and how to connect. You know that children shouldn't pay the highest price when families face extreme hardships, and you want to see the Church and the Community come together to care together. Colleagues would describe you as highly organized, servant-hearted, detail oriented, a multitasking master, and a trusted thought partner. CarePortal is Care-Sharing technology that drives action for local kids and families in crisis. We subscribe to the vision that through the Church and Community, there can be More Than Enough care for every child through the power of Care-Sharing in local communities before, during, and beyond foster care. The goal is transformation from child welfare to family well-being in the lives of hurting children/families, the Church, and the Community. We develop and mobilize robust Care-Sharing Networks and lead with Courage, Humility, and Excellence. We do this through the local Church and in concert with child-serving organizations, businesses, and people who care - that's where you come in. POSITION SUMMARY: Sighted Guide and Administrative Support Specialist- Greater Columbus, Ohio The Sighted Guide and Administrative Support Specialist will provide vision assistance, administrative support and coordination for the Director of Strategic Partnerships. They will be responsible for ensuring the smooth functioning of administrative processes, including office management, record keeping, logistics and communication. They will need to possess excellent organization, interpersonal and written communication, and problem-solving skills, as well as the ability to work independently and multi-task in fast-paced environments. At CarePortal, we believe that children belong in the care of healthy, loving families and that families should be supported by a local church and caring members of their community. If you are ready to put your expertise to work for a mission you care deeply about, then join us, and let's get started as we go all out to reverse the foster care crisis, first in the U.S., and then beyond. YOUR RESPONSIBILITIES INCLUDE: Accessibility Support: Describing visual elements in meetings, presentations, and surroundings (e.g., room layout, people's appearance, visual aids). Reading documents aloud, including emails, reports, and memos. Navigating digital platforms with screen reader technology and providing verbal instructions. Administrative Assistance: Prepare and edit documents, presentations, reports, and other materials as required, ensuring accuracy and attention to detail. Maintain and update project databases, spreadsheets and other relevant documentation. Track and manage expenses, prepare expense reports and ensure adherence to budget guidelines. Schedule and organize meetings, as well as event planning, including agenda preparation and participant coordination. Facilitate effective communication by receiving incoming emails or calls and determining importance. Managing calendars and scheduling appointments, including travel arrangements. Coordinating with other staff members and external contacts. Preparing meeting agendas and taking detailed notes. Handling correspondence, including email and phone calls. Information Access: Researching and summarizing information from various sources. Providing detailed descriptions of visual content, including graphs, charts, and images. Transcribing audio recordings or live presentations. Personal Support (depending on the situation): Accompany and provide sighted support while traveling with our female, visually impaired Director of Strategic Partnerships. Assisting with personal tasks like navigating public spaces, identifying objects, and reading labels. Providing transportation support as needed. Qualifications MINIMUM QUALIFICATIONS: High school diploma or equivalent required Female candidate willing to travel and provide vision assistance female Director of Strategic Partnerships required Currently valid Ohio Driver's License that is maintained throughout employment required Legally eligible to rent a vehicle during travel required Experience working with individuals with visual impairments preferred Knowledge of accessibility guidelines and best practices Ability to adapt to changing situations and work independently PHYSICAL AND COGNITIVE REQUIREMENTS: Frequently requires the ability to stand and reach with hands and arms and to walk and use fingers to operate tools or controls. Requires the ability to speak, hear, and/or signal people to convey or exchange information, including receiving instructions, assignments, and/or directions. Occasionally requires lifting of equipment, materials up to 20 pounds. Specific visual abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar or divergent from obvious standards) of data, people, or things. Requires the ability to speak to people with poise, voice control, and confidence. Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. KNOWLEDGE AND SKILLS, YOU BRING TO THE ORGANIZATION: Actively listening to understand instructions and needs Familiarity with assistive technology tools like screen readers, voice recognition software, and braille displays (e.g., JAWS, ZoomText, Dragon NaturallySpeaking, etc.) Maintaining privacy regarding sensitive information Prior experience supporting visually impaired professionals highly preferred Strong organizational and time management skills with the ability to multitask and prioritize effectively Proactive approach to anticipate needs and provide solutions Exceptional attention to detail and accuracy in work A passion for GO Project's mission a clear calling to this role and the CarePortal Core Values (Courage, Humility, and Excellence) Strong bias towards action and ability to adapt and thrive in a fast-paced & evolving environment Proficient with Google Suite, Microsoft 365, Zoom, CRM systems, Canva, Shark or other visual software preferred Ability to travel nationally and work remotely as needed up to 10-15% Ability to work a flexible schedule to accommodate occasional travel companionship The compensation for this role has a targeted range between $20.00-$22.00 per hour. The above description is not intended to be comprehensive, but rather a focused list of priorities. Success provides the opportunity to not only build a career but also bring much-needed support and care to local children and families in crisis across the United States. Successful candidates, like all CarePortal, LLC employees, are expected to live and work consistent with CarePortal's vision, mission, and values. CarePortal, LLC, a subsidiary of the nonprofit organization The Global Orphan Project (GO Project), is a Care-Sharing technology that drives action for local kids and families in crisis. This platform, which brings Christian churches to the point of care for each request made on behalf of children and families, can be used to connect a diverse network of churches, child-serving agencies, businesses, and individuals who care. Learn more at ******************* CarePortal is an equal opportunity employer and strongly values diversity and inclusion in our hiring practices. CarePortal, LLC offers a competitive benefits package for full-time positions (30+ hours per week) including health, dental, vision and employer paid life insurance, retirement savings and generous PTO plan and a highly competitive, market-indexed compensation when compared to similar non-profit roles. Compensation is commensurate with relevant skills and experience.
    $20-22 hourly 56d ago
  • Warehouse Administration Specialist

    Kalmar Solutions

    Administrative Specialist Job 49 miles from Kansas City

    Facility: Logistics Warehouse Administration Specialist Kalmar is moving goods in critical supply chains around the world, with the vision to be the forerunner in sustainable material handling equipment and services. To provide administrative support and coordination of logistics processes and documentations. Maintain delivery scheduling, delivery receiving process, Kitting process and proper plans and data for the daily material flow management processes. Who is Kalmar? Kalmar Ottawa has been part of the Ottawa, KS community since it first became a legal entity in 1943 as Ottawa Steel Products, Inc. making attachments for farm equipment. Since the early days of Ottawa Steel Products the company has gone through many different products and name changes but is known for its current product, the terminal tractor and the name Ottawa Truck. Kalmar Ottawa not only invented the product but is the global leader in the terminal tractor business, producing over 80,000 units, more than all of its competitors combined. Kalmar Ottawa trucks are known for their superior quality and reliability, which is directly attributed to the employees in Ottawa, KS. Making your next move count Main tasks and responsibilities + Maintain on time receiving deliveries process to the MRP system. + Prepare delivery plans for the Ottawa and Olathe warehouses coordinated with Transportation Carriers, Freight Forwarders, on-site Transportation provider and 3rd Party Logistics providers. + Maintain documentation relating to the kitting process of production orders. + Maintenance of warehouse documentation: delivery documents, forklift inspection, picking lists, other documents required for warehouse operation. + Ensuring inventory consistency by supervising warehouse transactions. + Identify inaccuracy and initiate problem correction. + Participation in continuous improvement of processes and procedures. + Maintain documentation and process of turnover of returnable packaging materials. + Assist Materials Supervisors as needed. + Maintain on time receiving deliveries process to the MRP system. What you'll need to succeed EDUCATION: High School Diploma or equivalent. EXPERIENCE/COMPETENCIES: + Minimum 1 year experience in materials inventory management ; + Strong analytical, problem solving, organizational and communication skills. + Google Office tools, Microsoft Office (Outlook, Excel, Word, PPT) as an advantage + Full professional proficiency of written and oral English required + Strong attention to detail + Process oriented You will be part of ✔ Kalmar is part of a global organization- We have a very talented and diverse workforce focused on equity & inclusion. ✔ We believe in our people as it is our people who really make the difference. ✔ We always work in close collaboration with our customers, deliver on our promises and never walk away no matter how big the challenge. ✔ We succeed because we do it together. ✔ With us, you will have the opportunity to realize your potential and become an important member of our global team. Interested to join? Please submit your resume/CV to be considered! Kalmar (Nasdaq Helsinki: KALMAR) offers a wide range of industry shaping heavy material handling equipment and services to ports and terminals, distribution centres, manufacturing and heavy logistics. Headquartered in Helsinki, Finland, Kalmar operates globally in over 120 countries and employs approximately 5,200 people. In 2023, the company's sales on a carve-out basis totalled approximately EUR 2.0 billion. ********************
    $25k-40k yearly est. 60d+ ago
  • RV Administrative Specialist

    Olathe Ford Lincoln

    Administrative Specialist Job 26 miles from Kansas City

    RV Center Administrative Specialist Hours: M-F 9-6 with one day off during the week to work Saturdays Pay: depending on experience $15-$16 Hourly with Commission Come work for the best! If you are interested in a career in the RV industry, we welcome you to apply today to join our family at Olathe Ford RV center. We welcome you to apply for a position where you can contribute to our goal of providing an extraordinary customer service to all of our clients. Complete with on-the-job training and ongoing personal development. Key Responsibilities: Title Processing: Ensure all titles are accurately managed and processed in a timely manner. Finance & Insurance (F&I) Support: Assist in backing up F&I operations, including document preparation and compliance with policies. Storage Coordination: Oversee and maintain organized storage systems for RVs and related materials. Miscellaneous Duties: Perform various administrative and operational tasks to support the team and ensure the RV center runs efficiently. Qualifications: Strong attention to detail and organizational skills. Must be proficient in Microsoft Office Software A team player with a positive attitude, personable and motivated Previous experience in title work, F&I support, or administrative roles is a plus but not required. Ability to multitask and adapt to various responsibilities Must be Organized, Detail Oriented, and passionate about providing expectational service Benefits: 401K program Health insurance Dental Insurance Vision insurance Life insurance Personal days off Vacation days Paid Holidays Discounts on Products and Services Discounts on RV's for renting, buying, and storing Discounts on New and Used Cars We are an Equal Opportunity Employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state or local law.
    $15-16 hourly 18d ago
  • Administrative Assistant

    Morgan Hunter 3.9company rating

    Administrative Specialist Job In Kansas City, MO

    Kansas City, MO Our client Our client is a leading professional services company with clients across the Kansas City metro. They are looking for an eager to learn Administrative Assistant to join their team! The Role The Administrative Assistant will be part of a growing team who supports various departments and ensures office functions run smoothly! Major Responsibilities Assist with scanning daily incoming mail Distribute weekly billing statements Provide reception coverage as needed Answer and direct incoming phone calls Attach claim documentation to files Maintain conference room schedule Monitor office supply levels Assist with special projects as needed Requirements for the Role 1 - 3 years experience in an office setting or direct customer service Possess a willingness to ask questions Initiative and self motivation Strong customer service skills About Morgan Hunter Since 1986, Morgan Hunter has served Kansas City-area employers to help them meet a range of hiring needs, from temporary staffing to direct-hire placements. Thoughtful and thorough in our approach, we're also responsive and efficient, creating a tailored hiring experience for both employer and job seeker-because everyone deserves to find the right fi
    $30k-37k yearly est. 10d ago
  • Part-Time Administrative Staff - Kansas Speedway

    Kansas Speedway Corporation 3.7company rating

    Administrative Specialist Job In Kansas City, KS

    KANSAS SPEEDWAY Kansas Speedway, which opened in 2001, is located in the heart of the Midwest in Kansas City, Kansas. With easy access to major highways, along with the Hollywood Casino at Kansas Speedway, restaurants, shopping and other entertainment, Kansas Speedway has easily become a destination for fans. The track hosts two NASCAR Cup Series races, the NASCAR Xfinity Series, the NASCAR Gander RV and Outdoors Truck Series and the ARCA Menards Series. In addition to two race weekends, Kansas Speedway hosts over 200 event days each year. The Kansas Speedway Receptionist is the first person everyone meets when entering the offices at Kansas Speedway. Greet visitors with a positive, helpful attitude. Answer phones in a professional manner, routing calls as necessary. Announcing visitors as necessary. Assist with a variety of administrative tasks including shipping tickets, parking passes, etc. Help maintain workplace security by issuing, checking out and collecting access keys and gate remotes, maintain a visitor log. Sort and distribute mail. Must be available to work race weekends. Excellent verbal communication skills. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED). Previous receptionist or administrative experience preferred. OTHER SKILLS, ABILITIES, AND/OR QUALIFICATIONS Minimum 18 years of age. Proficient on Company-provided hardware and software. Comfortable working in a fast-paced, high-energy environment. Flexible schedule during the event. Reliable transportation to and from the track location. Apply Now! Learn more about this role and our team by applying at ********************** for consideration. We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR! NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists. Follow us on Twitter @NASCARJobs to stay current on all of our openings.
    $57k-82k yearly est. 9d ago

Learn More About Administrative Specialist Jobs

How much does an Administrative Specialist earn in Kansas City, KS?

The average administrative specialist in Kansas City, KS earns between $21,000 and $49,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.

Average Administrative Specialist Salary In Kansas City, KS

$32,000

What are the biggest employers of Administrative Specialists in Kansas City, KS?

The biggest employers of Administrative Specialists in Kansas City, KS are:
  1. State of Kansas
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