Administrative specialist jobs in Kentucky

Summary Objective The purpose of this position is to manage administrative support services including budget, grant applications, personnel, public information, regulatory compliance, strategic plan, staff development and training and other operational activities of assigned department. This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports. ESSENTIAL FUNCTIONS The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary. * Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. * Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed. * Directs administrative support operations, assists in resolving personnel and operational issues, consults with management on long-range plans and coordinates new programs and services. * Evaluates workflow processes, establishes priorities and delegates work assignments to achieve goals and objectives. * Interprets, explains and enforces regulations, policies and procedures. * Coordinates activities with other departments and external agencies to achieve maximum utilization of personnel and equipment. * Represents the department to the public to coordinate, explain and discuss programs and services. * Assists in budget preparation, controls expenditures and prepares and submits grant applications for programs and services. * Determines staff development and training needs and coordinates program scheduling to address the needs. * Directs the research and data collection with staff and prepares reports on programs. * Coordinates with staff the preparation of presentations, speeches and other correspondence, and reviews information before dissemination to the public. * Assists in the scheduling of the department director's meetings with local, state, federal and international agencies and officials. * Prepares reports and correspondence, completes special projects, and maintains records and files. * Performs related work as assigned. MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS * Bachelor's Degree in Business or Public Administration or related discipline. * Four (4) years of business, health care, education, marketing or public relations administration experience to include two (2) years of management experience or an equivalent combination of education, training and experience. OTHER MINIMUM REQUIREMENTS * Must possess and maintain a valid state driver's license with an acceptable driving history. PHYSICAL DEMANDS Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. * Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. UNAVOIDABLE HAZARDS (WORK ENVIRONMENT) Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. * None. AMERICANS WITH DISABILITIES ACT COMPLIANCE Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. STANDARD CLAUSES May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. ESSENTIAL SAFETY FUNCTIONS It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Job Description Keystone Restorations & Builders, Inc. in Louisville, KY is looking for one admin assistant to join our team. Our ideal candidate is self-driven, punctual, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

Advertisement Closes 12/14/2025 (7:00 PM EST) 25-07296 Administrative Specialist Pay Grade 12 Salary $35,712.48 - $50,622.48 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 601 Washington Avenue Newport, KY 41071 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults, and engage families and community partners in a collaborative decision-making process. DCBS seeks an administrative specialist who is driven and wishes to work in a professional office environment while providing administrative support to frontline child welfare staff and supervisors, who work with families to ensure safe, stable homes for the children of the Commonwealth. The employee is expected to perform at the highest quality to ensure administrative support to frontline staff and vulnerable citizens. For more information on the Department for Community Based Services, please visit our website at **************************************************** Responsibilities include but are not limited to: * Transcribing notes into court reports and case documentation. * Entering contacts, case plans and consults in TWIST. * Conducting criminal background checks. * Scheduling court hearings. * Filing court reports with the clerk of courts. * Filing case documentation in electronic and paper files. * Preparing and delivering correspondence to families and professionals. * Requesting records and filing records in electronic and paper files. * Requesting documentation and summaries from community partners. * Entering timesheets for staff on the team. * Assisting staff with coordination of schedules from home visits and parent/child visitation. * Liaison with social service aide positions and other administrative staff within the county. Skills and Expectations include but are not limited to the following: * Strong verbal and written communication skills. * Good time management and organizational skills. * The ability to work well under pressure. * A willingness to work as part of a team. CHFS participates in E-Verify and will provide the federal government with U.S. Citizenship and Immigration Services (USCIS) Form I-9 information to confirm that you are authorized to work in the U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the USCIS Form I-9. For more information on E- Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at ************ or ************************** The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation. If you are interested in a challenging yet rewarding opportunity to make a positive difference in your community, we would love to review your application for an Administrative Specialist I. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Lori Bounds at ****************** or ************. An Equal Opportunity Employer M/F/D

Purpose: To enroll, bill and administer Special Care Insurance Policies (SCIP) and provide marketing, telephone, and data entry support. Essential Job Functions: Coordinates resident accounts and billing schedules with proper set up procedures. Account research and terminations. Assist with premium processing, telephone, and customer service as needed. Consistently delivers excellent customer service to facilities, patients/family, providers, and marketers. Assist customers with all areas of service including: Collection issues Customer refunds Account adjustments Small balance write-off Customer reconciliations Other adjustments Update records based on various reports/mail including: Offset tracker Deceased reports Faxes Mail Actively supports and complies with all components of the compliance program, including, but not limited to, completion of training and reports of suspected violations of law and Company policy. Maintains confidentiality of all information; always abides with HIPAA and PHI guidelines. Reacts positively to change and performs other duties as assigned. Minimum Qualifications: Associate degree or equivalent 3-5 years administrative experience Advanced working knowledge of Word, Excel, Outlook, Genelco Group Plus Strong date entry skills and phone/email etiquette Must have excellent organization, analytical and problem-solving skills Exhibits strong customer service and follow up skills Knowledge of medical billing and collection procedures Accounts Receivable knowledge/experience preferred Strong attention to detail, goal oriented Ability to prioritize and manage multiple responsibilities Able to work in a fast pace environment We will only employ those who are legally authorized to work in the United States. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen. We are an equal opportunity employer.

Valiant Integrated Services is seeking an Administrative Specialist to support the Naval Special Warfare Command (COMNAVSPECWARCOM) N32 Training and Readiness division requires administrative assistance to support management and execution of division functions. The purpose of this effort is obtain administrative support for N32 management and operation functions. These tasks include tracking team task submissions, data entry functions, integrating information into required reports, tracking project status, files, forms, and established file plans; correspondence preparation, editing and proofreading, internal and external briefings and reports; record keeping. This is a contracted, temporary position with work beginning immediately. Job Description Duties and Responsibilities Include but are not Limited to: Provide a variety of administrative tasks Document/report preparation, proofreading, editing, formatting Development/editing of PPT briefs (program reviews, info/decision briefs) Word document initiation/editing (i.e., tasking letters, memos, trip reports, instructions) Naval Messages FITREPs/award proofreading and editing Spreadsheets Meeting minutes Memoranda preparation Data Records Management Support: Publishing documents to the Master Document Center (MDC) Assist records managers (monitoring MDC, shared drive, portal, etc.) Migrate shared drive files to MDC Assist with file management plan development Monitor file locations and report issues with file management plan implementation Assist with SharePoint portal LP file repository update and maintenance Track Status Of: Training Summit action items Upon notification by the Program manager of contract deliverables receipt, enter “date received” in tracking spreadsheet Task Management Tool (TMT) actions Documents in staffing N3 endorsements of other department efforts Data gathering, minor research (i.e., look up instructions, directives, etc.) Conference support (set-up, arrange location, etc.) Review schedules (JSAT, conferences, etc.) Assist in NSW school quota management (eNTRS) Data entry Qualifications: Demonstrates strong background as an Administration Specialist. Knowledge, skills, and abilities shall be equivalent to those normally encountered in a mid-career level administrative professional. Specifically, the applicant must have at least 10 years of experience in the field. Prior experience performing administrative duties for the US Government agencies is required. The candidate shall demonstrate experience in supporting dissemination of US Government policies, records management processes, policy document and brief preparation, tracking and organizing information, and procedures related to any of the following categories, including: - Processing Correspondence for Approval - Preparing Briefs for Leadership Decisions - Managing Office Supplies - Monitoring Measures of Organizational Effectiveness The successful candidate shall demonstrate experience with a multitude of software and document management applications. A minimum of 7 years' experience using MS Office Suite applications (MS Word, PowerPoint, Excel, and Outlook), Adobe Acrobat Pro, and Adobe Reader. Additionally, it is preferable that the candidate is able to demonstrate familiarity in the following: - SharePoint - Microsoft Customer Relationship Manager (CRM) - Task Management Tool and Defense Ready - Hewlett Packard (HP) Trim and military Fitness Report applications The candidate shall preferably have experience in managing classified material and performing classified document control functions. The candidate will be subject to a security investigation as access to SECRET is required for this position.

Join Our Award-Winning Team! Discover why our employees voted us one of the "Best Places to Work" from 2018 to 2024! Position: Administrative Assistant - Full Time (Hybrid schedule in Lexington, KY) Are you ready to be part of a fast-paced, mission-driven company that supports businesses with top-tier revenue cycle services? At Credit Solutions, LLC, we pride ourselves on delivering exceptional customer service and maintaining a workplace culture built on teamwork, trust, and excellence. As our Administrative Assistant, you'll play a key role in keeping our operations running smoothly and professionally. This is more than just answering phones - it's about being the first impression of our company and ensuring every task is completed with accuracy and care. Daily Responsibilities Include: Providing administrative and clerical support to the team Cash posting and accurate data entry Assisting with client service tasks Opening, sorting, and distributing mail Preparing bank deposits Answering incoming calls, transferring to appropriate staff, and taking detailed messages What We're Looking For: A dependable team player with a strong work ethic Proven work history and solid computer skills Friendly, professional communication and a positive attitude Experience handling calls and navigating phone systems Quick learner with the ability to adapt to new software Background in customer service, data entry, or cash posting Familiarity with Microsoft Office, especially Excel Excellent organizational skills and sharp attention to detail High school diploma or GED required Why You'll Love Working Here: Medical, Dental, and Vision Insurance Employer-Paid Life Insurance Aflac Supplemental Insurance Options Company-Matched Retirement Plan Vacation and Holiday Pay $500 Employee Referral Bonus Program Gym Membership Reimbursement Exclusive AT&T and Dell Employee Discounts Work Schedule: Monday through Friday, 8:00 AM - 5:00 PM This position is hybrid with some days working remotely from home and some days at our Lexington, KY office. Take the next step in your career with a company that values your growth and contribution. Apply today and see why our team loves where they work!

Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department. You should be accurately described as A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company's success, growth, and program quality. The candidate selected will be responsible for the following: Data Entry/Systems Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable Maintain and track all referrals through applicable databases, if applicable Complete all state-specific database requirements Fiscal and Medicaid Service Management Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate Provide current and accurate information to the team regarding per diems and any other missing/needed financial data Process and submit expenses to the state or other entities for reimbursement, if applicable Pay invoices in Certify, as required Electronic File Management Maintain electronic employee files and ensure their accuracy Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed Team Responsibilities Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards Submit quarterly office checks/audits to Safety and Risk, as applicable Attend and participate in Necco meeting structure, administrative specialist conference calls and activities Communicate in a responsible, courteous and professional manner with stakeholders Ensure the confidentiality of client records and office environment Accept additional tasks from self-directed work team as appropriate Understand and Execute our Corporate Culture Principles and Strategy Participate in achieving our mission of We Build Families Participate & Take Ownership of the Individual Performance Scorecard Position Qualifications Minimum of 21 Years of Age High School Education (Degree Preferred) Valid Driver's License Minimum of 3 Years' experience in office, data entry and/or billing Valid driver's license 25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities Training and Travel willingness Excellent organizational and technological skills Excellent written and oral communication skills Successful completion of all required criminal background checks Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard) Must have the ability to identify issues and willingness to discuss with appropriate teammates Must have the ability to enter timely and accurate data Must have the ability to adhere to scheduled and unplanned deadlines At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

Administrative Assistant & Assistant Front Desk/Receptionist Department: Administration and Human Resources Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: September 4, 2024 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNK's administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelor's degree preferred. 1-2 years' experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current driver's license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Children's Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. CHNK Behavioral Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. CHNK has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

PRINCIPAL ACCOUNTABILITIES: Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders. Be familiar with state construction requirements and lien procedures. Maintain project documents within the Contract Manager Software, standardized filing system, and server. Answer calls from vendors and/or clients. Gather and assemble supporting documents for Project Manager, including time cards, per diem, and other necessary project documentation. Manage project requirements, including cost tracking, as needed. Participate in meetings, taking and publishing necessary minutes. Process project close out documents. Track, manage, and process purchase orders and invoices as necessary. Complete all necessary accounts receivable invoicing. Other general office and clerical duties as needed. QUALIFICATIONS FOR SUCCESS: Strong organizational skills with the ability to prioritize responsibilities with limited supervision. Basic understanding of necessary accounting principles and processes. Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination. Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment. Extensive use of Microsoft Office. Knowledge of general office procedures, and excellent oral and written communication skills. Must have the ability to resolve problems efficiently. Proficient in copying/moving files and creating directories in a Windows environment. Attention to detail and math skills are essential.

Job Title: Project Management Assistant About Us: Kingdom Staffing exists for the proclamation of the gospel in the marketplace. We do this by providing our clients with top-tier talent who share in the values and culture. Our desire is that the candidates we place would work well for their employers and help disciple their coworkers through their local churches. Salary and Benefits: Competitive annual salary: $65,000 - $70,000 Medical, dental, vision Paid holidays + PTO 401(k) matching Christian work environment Requirements: Bachelor's degree Accounting experience Procurement experience Contract administration experience Microsoft Office proficiency Construction experience (2 years) Membership in a healthy local church and ability to articulate personal conversion and the gospel Responsibilities (will assist Director of Project Mgmt and various teams): Assist in communication (emails, calls, scheduling, etc.) Tracking deadlines for projects Receive, process, prepare subcontracts and invoices Gathering, reviewing, and submitting project documents Prepare department reports and track goals Support in electronic files and software implementation.

The Project Operations Assistant will work directly with regional leadership to streamline internal administrative and operational systems, track project performance, monitor financial reports and projections, and support projects from development, to implementation, to closeout. You will interact with clients or prospective clients to assist in understanding needs, drafting project implementation plans, invoices, or project proposals. This position is ideal for someone who thrives on organization, has strong analytical and writing skills, enjoys developing innovative processes, and is looking for a long-term opportunity to grow into a project management role. Essential Functions: Staffing & Roster Coordination Manage surge staffing solutions and actively recruit for open positions Maintain rosters, staff availability, and project assignments Support personnel mobilization, orientation and track training compliance Coordinate scheduling and documentation for local teams Project Operations Support preparation of project scopes, proposals, and staffing models Draft basic project budgets using internal rates and templates Assist in maintaining internal timelines, trackers, and document systems Financial Support Track personnel hours and costs across active projects Assist with basic forecasting and reporting Flag budget risks or inconsistencies for leadership review System Development & Internal Processes Build lightweight systems to track internal performance and resourcing Identify operational gaps and propose practical solutions Help standardize internal workflows as the organization scales Requirements 3-5 years of experience in operations, project coordination, staffing, or executive administrative roles Strong attention to detail and organizational skills Comfortable with spreadsheets, formulas, and financial tracking (Excel) Clear and concise writing skills (especially for process documentation and budget narratives) Self-starter comfortable in fast-moving, lightly structured environments Based in or near Frankfort, KY or Lexington, KY Bonus if you have: Familiarity with government contracting, disaster recovery, mission-based work, or project-based work Experience coordinating emergency surge staffing Experience with lightweight visual reporting programs like Power Bi or Salesforce Ability to deploy and be on-site for an extended period of time (up to 21 days) to a disaster affected area and support field administrative duties during major disaster responses. Benefits Health Insurance and PTO Hybrid Work Schedule: 2-3 days in office per week CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

Office Administrator - Lexington, KY DISHER is currently partnering with a leading company providing plastic corrugate pipe solutions. The company is based out of Europe and is quickly growing. It has a great reputation globally and focuses on optimizing its processes to create innovative and world-changing products. The company serves customers all over the world, but its main market is the U.S. where it has a service hub in Kentucky. What it's like to work here:This company has a team-oriented work atmosphere and a flat hierarchy with short decision-making processes. It offers many opportunities for self-realization and professional growth. As the office administrator, you will use your skills to help manage service projects and initiate future developments for the company. Your work will help shape the future of the organization, and your efforts will contribute to the growth and success on the American market.What you'll get to do: Coordinate travel (hotel, flights and car rentals) for Service Technicians and Sales Managers Confirm weekly worked hours for Service Technicians and send to accounting for payroll and charging to customers Maintain spare parts inventory in EXCEL and/or SAP in cooperation with the Head Quarter in Hassfurt/Germany Professional and timely processing of customer inquiries, from order receipt, preparation of quotations to completion Control customer orders in terms of costs and deadlines Manage office activities, including incoming calls Reconcile and file travel receipts for the different team members Coordinate shipments of the toolboxes and supplies for the machine commissioning Coordinate timing and shipments of die heads or any other assemblies for refurbishment. What will make you successful: Completed training as an industrial clerk or have an equivalent qualification Technical understanding would be beneficial IT skills, particularly in MS Office and ideally prior knowledge of SAP Driving license Strong social and communication skills Strong organizational skills Must be able to quickly adapt to sudden changes Being an independent and reliable worker

McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails, phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education - Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************

The Repossession Specialist works in conjunction with other company departments that are engaged in loss mitigation and asset recovery. Employees in this department are expected to possess excellent communication and customer service skills, both verbal and written. Depending on the needs of the department, duties may range from extensive record research to coordinating with other entities, whether internal or external, for asset recovery. Support functions within this department are moderate to complex in nature and generally require a high level of accuracy. The Repossession Specialist will also be expected to exhibit a flexible demeanor as well as maintain a positive attitude. The following duties and functions, as outlined below, are intended to be representative of the type of tasks performed within this position. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned as needed. Essential Functions: *Investigates all leads by checking addresses, telephone numbers, other aliases etc and attempting contact when applicable. *Coordinate with law enforcement agencies, repossession order issuers, and legal entities to ensure compliance and legality in all repossession activities. *Maintain accurate and detailed records of all activities, including updates on asset location, recovery attempts, and any relevant information. *Minimize liability by communicating all pertinent/relevant information to transportation team. *Coordinate projects or responsibilities as handed down by the Director. *Collaborate with various departments when necessary to ensure smooth and timely operational execution of tasks. *Effectively communicate with customers, team members and management to provide status updates and address any concerns or inquiries in a timely manner. *Takes telephone inquiries and complaints, ascertains nature of call, and directs it to the appropriate individual or department. *Perform a variety of essential record keeping duties and manages filing system pertaining to specific job duties. *Receives various reports and applications for the purpose of verifying accuracy and relates information to others as necessary. Requirements High school diploma or equivalent Minimum of 2 years of experience in repossessions preferred Strong knowledge of repossession laws and regulations Excellent communication and negotiation skills Ability to work independently and manage multiple tasks simultaneously Strong attention to detail and accuracy

Conner Industries is seeking an Administrative Assistant at our Guthrie location. Apply Today! $22-24/hr - DOE - Full-Time COMPANY Conner Industries, Inc. is a leading provider of custom wood packaging and integrated packaging solutions, serving customers across a wide range of industrial markets. Supported by our vertically integrated industrial lumber capabilities, we operate 18 manufacturing locations nationwide. With more than 40 years in the industry, Conner continues to deliver reliable, tailored packaging solutions that meet the demands of our customers. KEY JOB RESPONSIBILITIES Provide comprehensive administrative support to the Plant Manager and plant personnel, ensuring efficient day-to-day operations. Requirements Payroll & Attendance Management: Verify weekly timecards, calculate hours worked (including overtime, vacation, and bonuses), and submit accurate records to the corporate payroll department. Recruiting & Onboarding Support: Assist in sourcing, screening, hiring, and onboarding plant personnel, including collecting new hire documentation, explaining payroll procedures, and maintaining organized employee files. Employee Relations & Compliance: Act as a point of contact for employees regarding HR-related inquiries, ensuring compliance with company policies and labor laws. Workers' Compensation Coordination: Immediately notify the corporate office of any workplace injuries and assist in completing the required documentation. Record Management: Maintain organized filing systems for employee records, safety reports, and other essential documents. Ensure confidentiality and compliance with data retention policies. Office Administration: Answer and direct phone calls, relay messages, and handle inquiries efficiently. Coordinate meetings, prepare agendas, and distribute materials as needed. Purchasing & Inventory Management: Order and maintain office and plant supplies, track inventory levels, and coordinate with vendors as necessary. Office Equipment Maintenance: Operate office machines (printers, copiers, etc.) and arrange for repairs or maintenance when needed. Support Plant Operations: Assist with scheduling, reporting, and other administrative tasks to optimize plant productivity. Other duties as assigned QUALIFICATIONS, EDUCATION & EXPERIENCE Minimum of 3 years of general office experience, including proficiency with office equipment and Microsoft Office Suite. Experience in the lumber industry or shipping & receiving is a plus but not required. High school diploma or equivalent required. Ability to work both independently and collaboratively as a team player. Strong multitasking skills with the ability to manage interruptions professionally and efficiently. Highly organized with keen attention to detail. Excellent communication skills to interact effectively with employees, truck drivers, vendors, and customers. Must be able to sit, stand, bend, and walk as needed. Proficiency in Microsoft Word and Excel, with the ability to quickly learn and adapt to company-specific software programs. WORK ENVIRONMENT General plant facility working conditions. While performing the duties of this job, the employee will work in an office indoor and partial outdoor manufacturing environment. The noise level is usually moderate to high and requires the use of hearing protection. The employee is required to wear PPE when in the plant area. The employee may be exposed to weather conditions prevalent at the time. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change. EEO Statement Conner Industries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Conner Industries complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. Conner Industries does not disqualify applicants that test positive for THC on the pre-employment drug screen. As permitted by state law, applicants being considered for positions with the following responsibilities: CDL Drivers, Forklift Operators, Sales, Maintenance, Management, and all Corporate positions, must pass a drug and alcohol test, done through an outside vendor, Quest Diagnostics, before beginning work in that position. Refusal to submit to testing will result in disqualification for the desired position. Benefits Medical, Dental, Vision, Disability, Life, 401(k), Tuition Reimbursement Assistance Available. 8 paid holidays, and Accrued PTO available at 30 days!

JOB DETAILS Job Class Description: INSTRUCTOR III Class Code: 7314 Job Title: PERMANENT DISTRICT SUBSTITUTE TEACHER I Supervisory Responsibilities: NONE Position Type: CLASSIFIED FLSA Classification: NON-EXEMPT Reports To: TEACHER OF RECORD/PRINCIPAL *Location: VARIES BASED ON ASSIGNMENT Compensation: Commensurate with salary range on the DCPS Salary Schedule for Permanent Substitute. Hours Per Day: 7.0 hours per day Contracted Days: Remainder of 2025-2026 School Year QUALIFICATIONS Required: · High School Diploma or G.E.D. and a minimum of 60 college credit hours · Eligibility to hold a KY Emergency Substitute Teaching Certificate Preferred: · Bachelor's Degree · Full-time teaching experience · Related field experience Knowledge Of: · Basic computer skills including use of mouse and keyboard to navigate computer, e-mail, and websites, including Google Suite. · Classroom management techniques · Documentation and record-keeping techniques · Communication skills · Policies and objectives of assigned program and activities Job Summary: Provide continuation of instruction and management of students in absence of the regular teacher in a variety of content areas and grade levels. Essential Functions, Duties and Responsibilities: · Provide effective continuation of instruction based on lesson plans and/or instructions provided by the regular teacher · Effectively communicate assignments and instructions to students and provide assistance to students · Follow all safety and emergency procedures established by the district and/or school. · Take attendance · Supervision of students using proper classroom management techniques · Provide detailed notes and feedback to the regular teacher · Must use sound judgement and reasoning to adapt as necessary in the absence of the regular teacher and seek guidance from an administrator when appropriate · Complete grading of assignments when appropriate or as requested by the regular teacher · Maintain the cleanliness of the classroom · Protect confidential information of students and fellow staff members. · Assure compliance with federal, state and district policy, administrative procedures and all other procedures/policies applicable to assignment. · Prioritize, plan and organize work to meet schedules and timelines. · Communicate effectively both orally and in writing with tact and patience. · Follow proper reporting procedures for all matters including but not limited to behavioral issues, bullying, suspected child abuse or neglect, etc. Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Location, duties, responsibilities may be altered to meet the needs of the district. Successful completion of post-offer, pre-employment screenings are required as a contingency of employment. *Contracts are with the district of Daviess County Public Schools-not with individual locations. Location assignments are subject to change. TERMS OF EMPLOYMENT 1. Classified employee with year to year contract 2. Participates in Kentucky Public Pension Authority (KPPA) 3. Service does not count towards District continuing contracts. 4. This is a full-time benefit eligible position. By signing below, I acknowledge that I have read and understand the terms set forth in this job description. Employee Signature: Date: Date of Last Revision: 11.22.24

Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department. You should be accurately described as A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company's success, growth, and program quality. The candidate selected will be responsible for the following: Data Entry/Systems Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable Maintain and track all referrals through applicable databases, if applicable Complete all state-specific database requirements Fiscal and Medicaid Service Management Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate Provide current and accurate information to the team regarding per diems and any other missing/needed financial data Process and submit expenses to the state or other entities for reimbursement, if applicable Pay invoices in Certify, as required Electronic File Management Maintain electronic employee files and ensure their accuracy Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed Team Responsibilities Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards Submit quarterly office checks/audits to Safety and Risk, as applicable Attend and participate in Necco meeting structure, administrative specialist conference calls and activities Communicate in a responsible, courteous and professional manner with stakeholders Ensure the confidentiality of client records and office environment Accept additional tasks from self-directed work team as appropriate Understand and Execute our Corporate Culture Principles and Strategy Participate in achieving our mission of We Build Families Participate & Take Ownership of the Individual Performance Scorecard Position Qualifications Minimum of 21 Years of Age High School Education (Degree Preferred) Valid Driver's License Minimum of 3 Years' experience in office, data entry and/or billing Valid driver's license 25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities Training and Travel willingness Excellent organizational and technological skills Excellent written and oral communication skills Successful completion of all required criminal background checks Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard) Must have the ability to identify issues and willingness to discuss with appropriate teammates Must have the ability to enter timely and accurate data Must have the ability to adhere to scheduled and unplanned deadlines At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

Advertisement Closes 12/31/2025 (7:00PM EST) 25-06532 Team Kentucky Internship Program - Finance & Administration - Department of Revenue Pay Grade 03 Salary Undergraduate Student - $16.444 Graduate Student - $19.096 TKIP participants will receive additional compensation ($1/hour) for each year that they return as an Intern, after previously completing the program. Employment Type EXECUTIVE BRANCH | LESS THAN 9 MONTHS MAXIMUM | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK Click here for more details on state employment. Hiring Agency Finance & Administration Cabinet | Department of Revenue Location 501 High Street Frankfort, KY 40601 USA Description About Team Kentucky Internship Program The Team Kentucky Internship Program brings talented and motivated college students into the world of public service. The program provides meaningful and relevant work experience, professional development activities, and offers interns networking opportunities with other interns across the Commonwealth, all while working alongside program and field professionals, state government leaders. The Team Kentucky Internship Program is a prestigious and competitive program; therefore, interested applicants must complete an online application and be vetted through an interview process. Those selected for the program will perform valuable work in our state agencies. To be considered for a position in the Team Kentucky Internship Program, applicant must: * Be enrolled at an accredited Kentucky post-secondary school* or other educational institution approved by the Kentucky Personnel Cabinet. * Be in good standing with the school with at least a 2.5 grade point average at hire. * *Graduating high school seniors enrolled in college courses with a 2.5 GPA may also qualify and apply to participate in the program. Candidates must be 18 years of age by May 15, 2026. Interested applicants must upload their unofficial transcript when applying to TKIP positions. Program Requirements - * Attend TKIP Orientation * Attend at least 1 Professional Development Day * Attend at least 1 Agency Tour * Complete 300 working hours throughout the program * Submit the final project * Attend TKIP Reception About the Finance & Administration Cabinet - At the Kentucky Department of Revenue (DOR), we serve the citizens of our Commonwealth through the fair administration of tax laws; adherence to the Taxpayer Bill of Rights; and collection of revenues used to fund public services, programs, and the protection of natural resources. We perform our duties in a manner that is professional, efficient, and merits the utmost in public confidence while demonstrating the highest level of integrity. One of our many goals at DOR is to provide information to the taxpayers of the commonwealth. A few of the best ways to do that is to visit our websites at revenue.ky.gov and taxanswers.ky.gov. Additionally, connect with us on our social media channels to stay updated on information. A Day in the Life - This role offers valuable insight into state-level accounting processes, allowing you to contribute to financial operations, analyze reports, and assist in ensuring fiscal accountability. Ideal for students pursuing degrees in accounting, finance, information technology, or related fields. This internship provides a unique opportunity to build your professional network and develop skills for a career in public financial management. In this role you will: * Understand Statewide ERP Systems: Gain a working knowledge of the Statewide Enterprise Resource Planning (ERP) system, including how it integrates financial data and supports accounting operations for state government agencies. * Develop Financial Reporting Skills: Learn how to prepare, review, and analyze financial reports in compliance with state regulations and accounting standards. * Familiarize with GASB Standards: Understand and apply Governmental Accounting Standards Board (GASB) principles in state financial reporting and ensure compliance with evolving standards. * Support Financial Audits: Assist in preparing for internal and external audits by compiling necessary documentation and ensuring data accuracy. * Strengthen Analytical Skills: Develop the ability to assess financial data, identify discrepancies, and contribute to solutions that ensure accuracy and efficiency in reporting. * Improve Team Collaboration: Work closely with accounting professionals and other state agency staff to support various financial functions, enhancing communication and teamwork skills. * Build Professional Network: Engage with finance professionals in the public sector, gaining insights into career opportunities and best practices in governmental accounting. * Enhance Technical Skills: Become proficient in accounting software and tools used within the state's financial management system, such as Microsoft Excel and ERP modules. What You'll Need to Succeed - Be dependable: Comply with a designated work schedule and meet assigned deadlines. Communicate with your supervisor ahead of time if you are unable to follow your work schedule, would like to request a schedule adjustment, or if you need further support to meet a deadline. Take initiative: Look for ways to go above and beyond in your day-to-day work to show your supervisor that you are a self-motivated problem solver. Take advantage of learning opportunities: Seek out new opportunities to learn about your state agency and state government. Request feedback on your job performance - this will show you are receptive and searching for opportunities to grow. Ask questions if you are unsure how to complete an assigned task or need additional support or guidance. Minimum Requirements EDUCATION: NONE EXPERIENCE, TRAINING, OR SKILLS: NONE Substitute EDUCATION for EXPERIENCE: NONE Substitute EXPERIENCE for EDUCATION: NONE SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): Must be 18 years of age at the time of employment. Must be enrolled on a full-time basis in high school as a graduating senior currently enrolled in college level courses OR a college-level student enrolled at an accredited Kentucky post-secondary school or other educational institutions approved by the Kentucky Personnel Cabinet. Applicants must furnish proof of enrollment in such a program to the Personnel Cabinet. Must maintain any required licensure(s), certification(s), or other credentials for the length of employment in this job classification. Employing agency is responsible for ensuring employee possesses and maintains required licensure(s), certification(s) or other credentials. Working Conditions Working conditions will vary based on agency and position. Probationary Period NONE If you have questions about this advertisement, please contact Thomas Bowell at ******************** or ************. An Equal Opportunity Employer M/F/D

Job DescriptionDescription: The Repossession Specialist works in conjunction with other company departments that are engaged in loss mitigation and asset recovery. Employees in this department are expected to possess excellent communication and customer service skills, both verbal and written. Depending on the needs of the department, duties may range from extensive record research to coordinating with other entities, whether internal or external, for asset recovery. Support functions within this department are moderate to complex in nature and generally require a high level of accuracy. The Repossession Specialist will also be expected to exhibit a flexible demeanor as well as maintain a positive attitude. The following duties and functions, as outlined below, are intended to be representative of the type of tasks performed within this position. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned as needed. Essential Functions: *Investigates all leads by checking addresses, telephone numbers, other aliases etc and attempting contact when applicable. *Coordinate with law enforcement agencies, repossession order issuers, and legal entities to ensure compliance and legality in all repossession activities. *Maintain accurate and detailed records of all activities, including updates on asset location, recovery attempts, and any relevant information. *Minimize liability by communicating all pertinent/relevant information to transportation team. *Coordinate projects or responsibilities as handed down by the Director. *Collaborate with various departments when necessary to ensure smooth and timely operational execution of tasks. *Effectively communicate with customers, team members and management to provide status updates and address any concerns or inquiries in a timely manner. *Takes telephone inquiries and complaints, ascertains nature of call, and directs it to the appropriate individual or department. *Perform a variety of essential record keeping duties and manages filing system pertaining to specific job duties. *Receives various reports and applications for the purpose of verifying accuracy and relates information to others as necessary. Requirements: High school diploma or equivalent Minimum of 2 years of experience in repossessions preferred Strong knowledge of repossession laws and regulations Excellent communication and negotiation skills Ability to work independently and manage multiple tasks simultaneously Strong attention to detail and accuracy