Administrative specialist jobs in Lakewood, WA - 1,009 jobs

Who We Are Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients' technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients' businesses, so we can add value at every stage of engagement to help them succeed. Who You Are Prowess Consulting is looking for a Tour Planner to help our client with scheduling, planning and managing tour requests for their technology center. To be considered for this role, you must reside in the greater Seattle area. This is a full-time job that requires on-site attendance Monday through Friday. No third-party agencies, please . The Role and Responsibilities Scheduling, planning, and managing all tour requests Gathering information and coordinating logistics for tour requests via phone calls and email Managing inboxes, calendars, and booking tools Reporting any technology or maintenance issues Maintaining positive public relations with stakeholders Coordinating catering (as needed) Maintaining documentation (training manuals, templates, etc.) Greeting executive level individuals and act as a liaison to assist the process Qualifications Previous experience in a professional administrative assistant role is required, dealing with the C-suite, preferably in a tech environment Strong organization and multi-tasking abilities a must Effective communication skills, both verbal and written, for interacting with staff, visitors, and external stakeholders For this role, you must be polished professional, knowing how to interact with high-level executives A strong attention to detail is required Proficiency in Microsoft Office applications A positive, proactive attitude is a must. Experience with preparing documents, maintaining filing systems, and using communication tools (email, scheduling systems). Experience with Power BI is required Additional Details The offered pay range for this position is $65,000 - 75,000 per year, depending on experience and geographic location. Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit **************************

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

24Seven is partnering with one of our Asset Management clients that is searching for a Office Administrative Assistant to join their team for an exciting new contract! This role is starting ASAP for the next 2+ weeks! Pay $28/hr! A private family office in the Bellevue/Kirkland area is seeking a highly professional Temporary Office Administrative Assistant to provide front-office and administrative coverage while the current Executive Business Partner is on vacation. This role will function as a temporary receptionist and office manager, ensuring smooth daily operations and a polished, confidential office environment. There is potential for full-time consideration based on performance and business needs. Key Responsibilities Serve as the primary front-desk point of contact, welcoming and directing guests with professionalism Manage conference room scheduling, meeting setup, and overall office readiness Open and close the office daily; ensure the office is secure and operating efficiently Provide general administrative support as needed (calendar coordination, document handling, light office tasks) Maintain office organization, supplies, and vendor coordination as required Support a small, high-trust team in a confidential, discreet environment Act as an extension of leadership by maintaining professionalism and operational continuity Qualifications 2-3 years of experience in an executive assistant, office manager, receptionist, or operations support role Experience supporting senior leaders or working in professional services, finance, or investment environments strongly preferred MUST be able to come onsite to Bellevue 8:30A-5:30P Monday-Friday If this is something you would be interested in, apply today as we are conducting interviews ASAP!

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

Job DescriptionSalary: $24-26.50/hr A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for an Administrative Assistant to support the Alaska Fisheries Science Centers North Pacific Observer Program (NPOP). Primary Function: The Administrative Assistant will work from the Seattle field office and report to the Program Manager. The successful candidate will support field and management staff working under the NPOP contract for the Alaska Fisheries Science Center. They will assist with reports and file management for other AIS contracts as needed. Duties/Responsibilities: Track and reconcile observer hotel stays and charges. Track and ensure observer certification requirements are up to date. (CPR/First Aid, physicals, REAL IDs, contact info, and observer certification) Track gear inventory in Seattle and Alaska offices. Order more gear and repair gear under the direction of the manager. Issue gear to observers. Contacting inactive and active employees about scheduling work deployments according to field effort needs. Enroll observers into appropriate training/briefings under the direction of the manager by completing briefing forms and registration packets. Create AIS Orientation schedules for observers in training for Manager review. Send meeting notifications to observers. Participate in meetings as requested. Facilitating the delivery and replacement of equipment and personal items that might be lost or damaged during deployment. Conduct Blakeley House Orientation and Tour for new employees. Assist in maintaining property, and keeping house stocked with supplies. Receiving calls in support of ODDS, updating the observer tracker, and other relevant work products. Forwarding the field phone as necessary. Updating Ring Central call rules per the Call Center schedule created by the Manager. Completion of daily, weekly, and monthly tasks and reports. This includes data quality scores for observers that received an NMFS evaluation. Provide transportation to observers in Seattle. Assist with other reports and tracking as needed. Compensation: Candidates will be paid an hourly rate to be negotiated, and total compensation will vary depending on candidates depth of experience. This is a fulltime position. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits. Minimum Qualifications: Bachelors degree 1-2 years Administrative Assistant Experience Attention to detail Organizational Skills Proficient in Microsoft Suite Preferred Qualifications: Bachelors degree in science related field 2+ years Administrative Assistant experience Experience deploying on commercial fishing vessels as an Observer Travel: No Travel Anticipated. Location: 3216 NE 45th Place, Suite 106, Seattle, WA 98105 Contact: If you would like to apply for this exciting new opening, please visit our Careers Page to submit the required information: Resume Cover letter detailing relevant experience. 3 professional references (name, email address and phone number) All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please reach out to our Talent Team or call ************. An Equal Opportunity Employer It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law. Must be able to work in the U.S. VEVRAA Federal Contractor Request Priority Protected Veteran Referrals Equal Opportunity Employer

Office & Clerical Support Staff/Administration Professional IV Additional Information: Show/Hide Description: 260 day working calendar Hours Per Day: 8.0 hours Shift: TBD at this time. Shift subject to change. Hourly Rate: $36.98 (SC8LWESP Salary Schedule) Position is eligible for membership in the Lake Washington Education Support Professionals. Additional information regarding Salary Schedules, Benefits, and Employee Group Agreements can be found here This position is open until filled with first consideration given to applications received by January 29th, 2026 Summary: This position manages and maintains accurate employee data in the district's HRIS, including processing new hires, salary placements, and compliance with collective bargaining agreements. Serving as a primary point of contact, the role provides knowledgeable, customer-focused support while ensuring data integrity for payroll, reporting, and state audit requirements. Responsibilities specific to this Admin Prof IV position within the LWESP group: * Facilitate the onboarding process for new hires, ensuring smooth integration into the organization. * Manage salary placement for certificated personnel (e.g., teachers, SLPs, OTs), including entry of education and experience for accurate placement. * Oversee HRIS data, handling position changes, transfers, probation terminations, and employee terminations. * Process and maintain all staff profile and assignment data, CBRTN codes, and various contracts (super contracts, extended day contracts, activity stipends). * Create, manage, and troubleshoot assignments, including prorated pay, FTE adjustments, and partial resignations. * Maintain and organize electronic and physical records in systems like Skyward, Frontline Central, Laserfiche, and Microfiche. * Handle verifications, file transfers, and external clock hour records requests. * Administer and maintain coaching rosters and stipends, activity stipends for classified and certificated staff, and ensure correct and accurate role-based stipends are entered per CBAs * Perform and maintain accurate data entry for budgeting account codes to support state and federal reporting WORKING ENVIRONMENT Generally, the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under minimal temperature variations, generally hazard free environment, and in a clean atmosphere. The usual and customary methods of performing the functions of this job require the following physical demands: * Frequent reaching, handling, fingering and/or feeling. * Occasional lifting, carrying, pushing and/or pulling. * Seldom climbing and balancing. * Seldom stooping, kneeling, crouching and/or crawling. EDUCATION AND EXPERIENCE REQUIRED: * High school diploma or equivalent. * Four years job-related experience with increasing levels of responsibility or an AA degree and two years of job-related experience with increasing levels of responsibility. * Experience with Word and Excel software programs desired. APPLICATION PROCEDURE: External and Internal Applicants: To apply to this posting, all applicants must submit an online application **************************************************************** FINALISTS WILL BE CONTACTED FOR AN INTERVIEW Please review LWSD Human Resources Employment Policies, which includes our non-discrimination policy. We are not able to sponsor employment at this time. Lake Washington School District is committed to building an inclusive, equitable, and welcoming environment for all students and staff. We welcome candidates from all backgrounds and life experiences who share our commitment to educational excellence and equity. We especially encourage applications from individuals who have been historically underrepresented in education. LAKE WASHINGTON SCHOOL DISTRICT IS A SMOKE-FREE WORKPLACE. Attachment(s): * Admin Prof IV.pdf

The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace equity for all. Edmonds College is an equal opportunity employer. Edmonds College invites all individuals to apply and as an equal opportunity employer. Administrative Assistant 2 - STEM Division SALARY: $38,868 - $43,716 LOCATION: Lynnwood, Washington FIRST CONSIDERATION: October 31, 2025 (5:00 pm PST) DESCRIPTION: Edmonds College, School of STEM (Science, Technology, Engineering, and Mathematics) is seeking an Administrative Assistant 2. The school of STEM Division at Edmonds College is seeking a highly organized, proactive, and technologically proficient Administrative Assistant 2 to provide essential support to our bustling office. This pivotal role directly assists students, faculty, and staff, ensuring the smooth operation of our division while upholding college policies, business practices, and state regulations. The ideal candidate will be a dependable and self-motivated multitasker with exceptional communication skills and a keen eye for detail. If you have a passion for education, a strong interest in STEM, and a desire to impact your community and transform students' lives positively, we encourage you to submit your application to join our team. KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: * Front Office Support: Serve as the primary point of contact for the STEM division, welcoming and assisting students, staff, and visitors. Manage the phone system, provide accurate information, offer directions, respond to inquiries, and schedule appointments. * Faculty Support & Onboarding: Coordinate and track faculty hiring and onboarding processes, including managing communications, scheduling orientations, and maintaining accurate electronic records. * Office Management: Maintain accurate inventory of office supplies, anticipate needs, and arrange for equipment maintenance and repairs. * Meeting Coordination: Schedule and attend Division meetings, meticulously record and transcribe minutes, and ensure timely distribution to all attendees. * Financial Administration: Maintain, monitor, and reconcile assigned monthly division budgets. Compile, calculate, and review the accuracy of reimbursement documents, and prepare purchase orders and other financial payment documents with precision. * Record Keeping & Reporting: Prepare and submit student evaluation data for both full-time and associate faculty by established deadlines. Coordinate and track faculty leave, reconciling absences, processing leave requests, and monitoring and posting schedule changes in various systems. Organize and schedule all quarterly faculty observations and follow-up meetings by the deadlines established by the Dean. * Digital Presence & Data Management: Maintain and update the STEM division's Google Site and email listservs, ensuring all information is current and accurate. Utilize and maintain basic databases to track electronic records, ensuring data integrity and accessibility. * Document Preparation & Office Efficiency: Prepare a variety of documents and spreadsheets, including those requiring the development of simple or intermediate formulas. Proofread and edit materials to ensure accuracy and clarity. Perform basic arithmetic tasks, check incoming documents for required information, and manage incoming and outgoing mail. Develop and maintain efficient office procedures and comprehensive files (web-based, electronic, and hard copy), including the creation of supplemental materials (such as short narrated PowerPoint/Slide presentations) to optimize workflows. * Other Duties including Specific Projects as Assigned: Perform additional duties as directed by the supervisor and Dean to support the operational needs of the STEM division. This is a classified staff position reporting to the Administrative Services Manager. For information on applying, please see Application Procedures and Required Documents, below. Applications received by October 31, 2025 (5:00 pm PST) will receive priority consideration. REQUIRED QUALIFICATIONS: * High School Diploma, GED, OR equivalent education. * Two years of experience as an Administrative Assistant OR similar/relevant experience. * Demonstrated proficiency with Microsoft Office Suite (minimum: intermediate-level skills with Excel, Word, and PowerPoint) and/or Google Applications (Mail, Calendar, Drive, Docs, Sheets, Sites, and Groups). * Excellent verbal and written communication skills, with a professional and approachable demeanor. * Exceptional organizational and prioritization skills with the ability to manage multiple tasks and deadlines effectively. * Superb customer service skills with a strong commitment to supporting students, faculty, and staff. DESIRED QUALIFICATIONS: * Proven ability to utilize and maintain basic databases for tracking electronic records (e.g., Access, Airtable, or similar systems). * Ability to adapt quickly to changing priorities, work effectively under pressure, and accommodate short-notice deadlines. * A strong desire and aptitude for learning new computer software programs and digital platforms. PHYSICAL WORK ENVIRONMENT: Work is typically performed in an office setting and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk, and generally move around the office to consult with others, work within a busy environment, and remain focused on tasks. Inventory management involves lifting and moving objects weighing up to 30 lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend both written and spoken English, as well as communicate effectively with people for whom English may not be their native language. This also includes the ability to produce written documents and narrated, recorded videos. WORK SCHEDULE: Monday - Friday 8 am - 5 pm. Occasional evening and weekend events may require adjustments to the regular work schedule. COMPENSATION: Salary range 37. Beginning salary is $38,868 - $43,716 annually, with progressive increases to $51,588, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options, and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year). CONDITIONS OF EMPLOYMENT: * You must document your citizenship or employment authorization within three days of hire. * Criminal background check. Prior to a new hire, a background check, including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. * All new positions are contingent upon funding. * Currently, Edmonds College does not sponsor H-1 B visas. * Complete, sign, and submit Declaration Regarding Sexual Misconduct APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents to be complete: * Response to the supplemental questions. * Cover letter that addresses the required qualifications. * Current resume. * Names and contact information for three references (please include email addresses AND phone numbers). * For veterans' preference, please scan and attach your DD214, Member-4 Form. SUPPLEMENTAL QUESTIONS: The following questions will help the committee gain insight into your teaching, learning, and service mind. The committee will review your responses in conjunction with your online application and your resume as part of the application screening process. Please answer each question in no more than 300 words per prompt; responses such as "see resume" or "see application" may be considered insufficient. * Please describe how your past experience has prepared you for this position in higher education. * The STEM division is a dynamic and fast-paced environment with evolving technological needs. Tell us about a specific instance where you independently learned a new software program, database, or digital tool to improve an administrative process or enhance your productivity. What motivated you to learn it, what was your learning process, and how did it benefit your work or the organization? Important, if this posting is on an external website other than ****************** or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system. ABOUT THE COLLEGE: Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit **************** EEO/AFFIRMATIVE ACTION STATEMENT: The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B; ***********************, ************. JEANNE CLERY STATEMENT: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College s Annual Security and Fire Safety Report is available online at ********************************************************************************************************* Apply for Job * Explore Jobs * Sign In * New User

Fenwick is seeking a Legal Secretary who will perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals, providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients. This position offers a hybrid schedule and requires three days on-site in our Seattle, WA office with the possibility of additional required in-office days depending on business and client needs and requires a 37.5 hour work week supporting an 8:30 am - 5:00 pm daily schedule. Job Description: Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors. Responsible for producing high quality and error free work product in a timely manner. Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams. Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services. Shared responsibility across offices for coverage of attorneys and paralegals. Possess a solid understanding of the litigation process: Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement; Prepare, file and serve Answer to Complaint; Arrange for service via a Process Server. Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney's litigation practice. Working knowledge of the court's PacerPro and its workflow procedures/protocols. Proficient in managing all aspects of the discovery process, including drafting, formatting, and proofreading discovery requests and responses, organizing documents, and coordinating with attorneys, clients, and opposing counsel to ensure timely and accurate production of materials. Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation. Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access. Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles. Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel. Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities. Perform a variety of administrative functions including preparing check requests, invoices and reimbursements. Responsible for managing and keeping assigned attorney's calendar updated with relevant information, i.e., client meetings, court deadlines, etc. Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents. Knowledge of timekeeping protocols; assist with entering attorney time, as necessary. Acquire knowledge and understanding of the Firm's resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks. Ability to be flexible and available to work overtime as necessary. Perform other tasks as assigned. Additional responsibilities may include: Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.). Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator. Respond to client requests for month-end estimates. Monitor, identify and resolve A/R and collections issues, as necessary. Desired Skills and Qualifications Possesses interpersonal skills necessary to support positive working relationships and to effectively communicate, interact, and follow instructions in a demanding environment with/from a diverse group of attorneys, staff, clients and vendors with demonstrated poise, tact and diplomacy. Ability to multitask in a highly demanding, deadline-driven environment. The ability to prioritize and manage time effectively to ensure assignments are completed in a timely manner while operating in a fast-paced environment. Ability and desire to learn and apply new skills and knowledge by attending all ongoing technical training, secretarial and department meetings. Exercise discretion and independent judgment in resolving problems, recommend solutions as appropriate and/or work with the service departments to resolve issues. Must possess a keen eye for details, by proofing materials; demonstrate accuracy and thoroughness to meet the Firm's standards. Adapt to changes in the work environment, manage competing demands and the ability to pivot quickly to manage unexpected events. Ability to work proactively and independently with minimal supervision but can also work within a team. Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks and other essential duties. Affinity for and knowledge of current technology and ability to comfortably adapt to new technology. Ability to identify future challenges and be proactive in offering solutions before they materialize. Initiative to identify areas and processes for improvement and takes action to implement change. Effective self-management and ability to make sound, independent decisions. High level of accountability; consistently meeting agreed-upon commitments. Reporting to the Senior Manager, Legal Administrative Services, the ideal candidate will have 5+ years of experience supporting litigation attorneys/paralegals in a law firm setting. Knowledge of patent litigation procedures is strongly preferred. Experience with independently e-Filing documents in accordance with the federal and states court's rules is required. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $76,000 - $108,250 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

The Executive Assistant (EA) supports the operational functions of the Office of the Provost and Academic Affairs, reporting to the Director. The EA manages faculty hiring workflows, contract and CSA coordination, stipends, documentation systems, and project tracking and communications for college-wide initiatives such as Achieving the Dream. This role also serves as the SharePoint administrator for the division, maintaining accessible, compliant, and up-to-date records. Working in close alignment with another EA under the Director s guidance, this person maintains a primary focus on operational and faculty processes while remaining cross-trained to provide executive support coverage when needed. This scaffolded approach ensures continuity, role clarity, and seamless support for Academic Affairs operations and institutional initiatives. Pay, Benefits & Work Schedule Position Salary Range: $72,488/year - $101,484/year The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $79,737/year based on Bellevue College Exempt salary schedule. We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc. The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay. About The College Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve. As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion. We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact. For more about Bellevue College's impact, visit Facts at a Glance. About the Department The Office of the Provost and Academic Affairs provides strategic and administrative leadership for the academic mission of Bellevue College. Led by the Provost and Vice Provost, the Office oversees the planning, coordination, and delivery of high-quality educational programs that promote student achievement, teaching excellence, and equity across the college. This Office supports and collaborates with the academic divisions, curriculum and assessment teams, faculty leadership, and cross-campus partners to ensure that academic initiatives align with institutional goals. It leads major college-wide efforts including Strategic Planning, Achieving the Dream, and serves as the central hub for academic policy, faculty hiring and evaluation processes, and academic program development. The Office also ensures efficient administrative operations and executive coordination for the academic leadership team, supporting openness, inclusive decision-making, and strong internal communication. Through its commitment to student success, access, and innovation, the Office of the Provost and Academic Affairs advances Bellevue College s mission to create equitable learning environments and empower students to transform their lives and communities. Essential Functions Faculty Hiring, Contracts, and Stipends * Manage faculty hiring workflows in ctc Link/TAMS and with Human Resources and Academic Affairs Leadership, including creating position requests, coordinating interviews, and preparing job offer documentation in collaboration with HR and deans. * Coordinate and process Services Contracts Signature Approval forms (CSAs) and faculty contract documents, ensuring accurate routing, coding, and compliance with college and bargaining agreements. * Process instructional compensation requests and stipends initiated through the Office of the Provost and Academic Affairs, ensuring accuracy, timeliness, and documentation standards. * Maintain confidential records related to faculty workload, hiring, and evaluation processes. Academic Initiatives and Committee Support * Provide administrative support for divisional and college-wide initiatives such as Achieving the Dream, tenure review, sabbatical application review, and program review. * Schedule and coordinate committee meetings by managing calendars, preparing agendas, recording meeting minutes, and tracking follow-up actions to completion. * Support committee operations and leadership by ensuring processes are consistent, communication is timely, and documentation standards promote equity and transparency. * Coordinate logistics for operational participation in institutional accreditation preparation and other institutional priorities. * Work in close alignment with another EA and the Director to ensure executive- and operational-level support are complementary and non-duplicative. Records, SharePoint, and Data Management * Serve as SharePoint administrator for the Office of the Provost and Academic Affairs, managing permissions, organizing content, and maintaining up-to-date documentation on SharePoint sites managed by the Office. * Maintain Office of the Provost and Academic Affairs divisional records including hiring, contracts, committee structures, workload, and organizational charts. * Ensure records and documentation systems are compliant, accessible, and audit-ready. * Support onboarding for new academic staff and committee members, ensuring access to necessary resources. * Provide the Director with accurate reports and documentation tracking to inform budget, hiring, and project decisions. Office Operations and Resource Coordination * Monitor and maintain office supplies and shared resources, coordinating purchases and inventory management for the Office of the Provost and Academic Affairs. * Support travel requests, reimbursements, and P-card transactions for divisional staff as needed, ensuring compliance with college protocols. * Serve as liaison for the dean's administrative assistants, supporting consistency in forms, processes, and protocols across Academic Affairs. * Support Academic Affairs participation in college-wide service groups (e.g., President's Cabinet Assistants (PCA), Commencement) by coordinating documentation, logistics, and cross-divisional processes, in collaboration with another EA and the Director. Other Duties as Assigned * Provide occasional backup to a second EA during peak workload or absence. * Participate in professional development and equity efforts to support an inclusive, service-oriented office culture. * Support emergent projects, institutional initiatives, or special assignments at the direction of the Director, Provost, or Vice Provost. Minimum Qualifications * Bachelor's degree in Education, Communication, Business Administration, Public Administration, Office Technology, or a related field. (An associate's degree and two additional years of administrative experience may substitute. Relevant experience may be considered on a year-for-year basis.) * Demonstrated experience managing administrative processes related to hiring, contracts, or academic operations. * Experience tracking documentation, coordinating scheduling, and maintaining organized and accessible digital records. * Demonstrated ability to incorporate diverse perspectives and support inclusive administrative practices. * Ability to work independently, prioritize multiple tasks, respond to shifting priorities, and collaborate across teams to meet deadlines. * Strong attention to detail and organizational skills, particularly in managing large volumes of data or documentation. * Effective communication and customer service skills for working with faculty, administrators, and staff. * Proficiency in Microsoft Office 365 (especially Outlook, Excel, and SharePoint). * Demonstrated discretion and professionalism in handling sensitive or confidential information. * Strong written and verbal communication skills. Preferred Qualifications * Experience with faculty onboarding, hiring, or compensation workflows in a higher education environment. * Experience working with systems such as ctc Link (PeopleSoft), TAMS, or digital contract management platforms. * Experience supporting initiatives like Guided Pathways, ATD, or tenure review processes. * Experience working in a Washington state community or technical college or similar public education setting. Conditions of Employment Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties. Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. Sexual Misconduct and Background Check: Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law. Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners. Reference Check: Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. Other Information * This position is NOT eligible for relocation allowance. * This position is NOT eligible for sponsorship for employment-based visa. How To Apply Applications received by 11/28/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service. Required application materials: * Attach a Cover Letter (min 1 pg., max 2 pgs.) * Attach a Resume * Complete Job Questionnaires Contact: If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at ************************ EEO Statement Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at ********************************** The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, ************, Office C227, and EEOC/504 Compliance Officer, ************, Office B126. Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu . Apply for Job * Explore Jobs * Sign In * New User

The Seattle Police Department is seeking a highly motivated, customer service focused and detail oriented Administrative Specialist II-BU for the Crime Records Unit. The selected individual will work Monday through Friday, rotating Saturdays, and mandatory holidays. Crime Records works with insurance, criminal justice, governmental, and law enforcement agencies for incident/accident reports, background checks and in-custody arraignment. This position will report to the Administrative Support Supervisor. * Provide a full range of administrative support for the Department, inside/outside Law Enforcement/Criminal Justice agencies, Insurance Agencies, and the Seattle City Prosecutors Office in a fast-paced, customer service-oriented environment. * Understand the work processes and procedures of the Crime Record Unit and adjust priorities on short notice based on the needs of the unit. * Meet deadlines for processing reports for the Seattle Municipal Court Arraignment Calendar. * Answer high volume of telephone calls, direct calls, retrieve and answer voicemail, answer email, disseminate incoming and outgoing mail, and prepare correspondence and interdepartmental memos. * Process requests for reports and investigative files and disseminate interdepartmentally, as well as outside the department. * Learn and interpret state mandated RCW's and apply them to the job task. * Exercise good judgment, organize workload, problem solve, and provide good customer service. * Assist internal Law Enforcement with information and procedures. * Numerically organize, scan and file reports. Shifts include rotating Saturdays and Holiday coverage.Required Qualifications: Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform the work of the class). Desired Qualifications: * Intermediate skills in Microsoft Office Suite programs. * Ability to communicate clearly, handle a variety of tasks, and assignments in a timely manner. * Team oriented and possess a positive work ethic. * Ability to lift to waist and overhead up to 25 pounds and carry boxes weighing up to 30 pounds. * Detail oriented, organized, and very thorough. Position Requirements: * Pass a Seattle Police Department Background Investigation. * Must perform work on-site. No remote work option is available for this position.About the Department: The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences. The Seattle Police Department is an Equal Opportunity Employer that Values Diversity in the Workforce. Additional Information: The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: *********************************************************************************************************** The full salary range for this position is $36.89 - $41.31 per hour. New employees begin at Step 1 of the pay progression, which is $36.89 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime. How to Apply: * Apply online at **************************** Please refer to: Job# 2026-00052 * A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required. * Incomplete applications will not be considered. If you have any questions, please contact Roth Lim at ********************.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Administrative Specialist position serves as the executive principal assistant to the Chief Investment Officer ("CIO") and Chief Operating Officer ("COO"), directly managing and coordinating the communications, scheduling and daily responsibilities in the areas of executive administration support, travel management, and business operations. This position reports directly to the CIO. With delegated authority, this position has primary management of the CIO's schedule, demonstrating strong working knowledge of operational areas of responsibility, strategic priorities and constituencies' relations. In addition, this role oversees the UWINCO team's DEI initiatives to provide education and awareness to the team. A high level of professional discretion is crucial to this position and its interactions with senior UW leadership, UWINCO Board members, members of the investment community and the general public. This position requires a high-level of independent judgement in planning and decision-making with regard to all aspects of administrative and business operations within the UWINCO office. Must employ strong problem solving skills and be capable of managing multiple and competing priorities with frequent tight deadlines skillfully, accurately and confidentially while demonstrating discretion and independent judgement in all areas of operation. Flexibility to work long hours if needed. Ability to process large volume of emails daily for CIO. The UWINCO Office manages over $9 billion of endowment, operating and life income funds. Theses positions interact regularly with the UW Board of Regents and UWINCO board members. The decisions made by these groups have an extremely significant impact on the financial health of the University, and the administrative positions are integral to the ability of the UWINCO Team, Chief Investment Officer (CIO), Board of Regents and UWINCO Board to make decisions regarding the University's investments. Duties & Responsibilities Executive Administrative Management • Serve as Principal Assistant and confidential liaison to UWINCO CIO and COO. Provide high level direct, confidential, executive administrative support, project management and analysis which includes handling of confidential and sensitive information. • Proactively manage complex schedules based on changing priorities and emerging issues, exercising independent judgement in prioritizing needs and events including negotiating conflicts and evaluating the need to reschedule, postpone or relocate meetings. Initiate coordination of meetings, including management of all logistics and planning. Handle all scheduling in a timely and accurate manner. Ensure CIO/COO are fully briefed on agenda items and receive all required materials. • Manage day to day operations for the office of the CIO. Draft correspondence and prepare communication materals for internal and external distribution. Plan and attend team meetings; initiate preparation of meeting materials including agenda, presentations, and research. Maintain meeting records and gather background information in a timely manner. Bring outstanding issues to the CIO's attention. • Track and manage mail and correspondence, including very heavy volume of electronic mail, throughout the day. Take action as needed, including drafting responses and utilizating professional discretion in providing, reviewing and routing as appropriate, ensuring CIO and others are aware of matters requiring their attention. Exercise discretion and independent judgement in dealing with sensitive issues involving the general public, investment managers and consultants. • Liaise with Board of Regents office in coordinating meetings between Regents and UWINCO. • Read and stay current with daily investment news including Bloomberg news, company websites and other sources. Manage research projects as assigned. • Exercise independent judgement in responding to a wide variety of non-routine matters. Diversity, Equity and Inclusion (DEI) • Create internal DEI team to facilitate education and awareness. • Lead all staff DEI meetings; independently choose discussion topics and various meeting formats. • Research new recruiting avenues for team. • Facilitate all staff book reading; create small group discussion topics. • Attend DEI webinars and meetings to increase knowledge of current issues. Travel Planning and Management • Manage coordination and travel planning, both domestic and complex international trips, for CIO and other team members. Evaluate most advantageous flight routes and balance with need for low cost options and flexibility for last minute changes. - Develop understanding of International Visa requirements, application process and deadlines. • Independently construct travel itineraries in accordance with University policies and procedures. • Process and track complex travel expense reimbursements, in accordance with University and state policies. • Stay current with University and state policies with regard to university-sponsored travel. Responsible for creating, communicating and implementing new internal team travel policies as needed. Business Operations • Independently manage and execute special projects as requested by the CIO. Many projects delegated to this position are unique, confidential and may require exercising independent research and decision making. • Track and reconcile monthly ProCard charges. • Maintain a high level of professionalism and customer service in managing inquiries and coordinating responses. Manage multi-line phone system; exercise independent judgement in screening, triaging and escalating calls as appropriate, responding to calls from individuals at all organization levels, both internal and external stakeholders. • Provide direct or back up activities of staff as needed and coordinate with team to accomplish the overall mission of the unit. Proactively coordinate workload within the office to ensure adequate team coverage and cross training is available at all times. • Complete complex tasks and projects quickly utilizing the right mix of independent judgement and consultation with leadership. React with appropriate urgency and an unyielding sense of calm to situations that require a quick turnaround. Maintain a high level of tact, discretion and diplomacy. • Other duties as assigned. Minimum Requirements • Bachelor's degree • 4 years' accumulated professional experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Additional Requirements • Demonstrated professionalism, discretion and initiative in carrying out the responsibilities of the position in a confidential manner. • Ability to maintain a high level of confidentiality. • Experience planning complex trips and meetings (domestic and international) for multiple individuals simultaneously. • Self-directed individual with a strong work ethic and service orientation. Ability to anticipate the needs of the unit and respond proactively. • Excellent oral and written communication skills in an environment requiring diplomacy and judgement in managing interactions with individuals at all levels inside and outside the organization. • Ability to adjust to rapid changes and execute fluid management of multiple priorities in a dynamic environment. • Demonstrated success in roles requiring strategic, creative thinking and problem solving, as well as attention to detail and the ability to manage multiple priorities in a highly dynamic environment. • Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint, Outlook, electronic mail, web searches and electronic calendar programs. Desired • C-suite experience highly desired. • Familiarity with investment management concepts and terminology. • Familiarity with University systems and procedures, particularly travel. Compensation, Benefits and Position Details Pay Range Minimum: $80,004.00 annual Pay Range Maximum: $110,004.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Join Our Team at Peninsula Credit Union! At Peninsula Credit Union, we are looking for an Administrative Services Coordinator who can keep our operations running smoothly and support our mission of serving our members and community. What You'll Do: In this role, you will: Oversee office operations by managing supplies, coordinating maintenance, and ensuring our facilities and company vehicles are in top shape. Collaborate with our Marketing Team to assist with promotional campaigns, events, and credit union materials. Support our Board of Directors and Executive Team with meeting preparation, documentation, and clerical tasks. Foster a well-organized environment with a strong focus on record-keeping, communication, and efficiency. What You Bring: Strong organizational skills and a keen eye for detail. Excellent communication abilities and a collaborative mindset. Proficiency in tools like Microsoft Office and comfort with digital and physical organizational systems. A proactive attitude with the ability to prioritize and adapt to a variety of tasks. Why Peninsula Credit Union? We are a team-oriented, mission-driven credit union where we listen, serve, educate, and care-always. If you value collaboration, professionalism, and making a difference for our members and community, we'd love to hear from you. Position Details: Job Title: Administrative Services Coordinator Type: Full-Time | Non-Exempt Location: Shelton, WA Peninsula Credit Union strives to provide excellent benefit options to meet our employee's long and short term goals. We offer benefit packages to our employees that work 35 or more hours per week including: Generous PTO (Paid Time Off) 11 Paid Holidays Paid Bereavement Leave Paid Jury Duty Leave 401k match up to 50% of 8% Mortgage Discounts Company Paid Long Term Disability & Life Insurance Full Medical, Vision, & Dental benefits for the Employee Employee Assistant Program (EAP) Incentive Opportunities Brand Wear Allowance Educational Reimbursement Program Flexible Spending Accounts (FSA) We listen, we serve, we educate, we care...always. That's our mission statement, and we live by it here at Peninsula. We're conscious of our roots, mindful of our responsibilities, and energized by our mission to help our members navigate an increasingly complex financial world. Are you ready to take on a meaningful role where you can make an impact every day? Apply today and join a team that cares! Peninsula Credit Union is an equal opportunity employer. All qualified applicants for employment will receive consideration without discrimination because of sex, marital status, race, color, religion, national origin, age, military status, disability, genetic information or any other protected status.

Our client provides advanced spatial molecular biology solutions to support life sciences research. Join our client as a Administrative Services Coordinator and become a vital part of our dynamic Operations, Health, and Safety team. In this role, you'll be the backbone of our daily office operations, ensuring everything runs smoothly to support our innovative projects. If you thrive in fast-paced environments, excel at multitasking, and enjoy collaborating with diverse teams and vendors, this is your chance to make a meaningful impact in a growing organization. What You'll Bring to the Table: Proven ability to independently prioritize and manage multiple tasks and projects with competing deadlines Strong communication skills, both written and verbal Excellent organizational skills with keen attention to detail Proficiency in Microsoft Office Suite Ability to handle highly confidential information with discretion Ability to lift up to 50 pounds regularly and travel between multiple buildings as needed Additional Skills That Would Shine: Experience supporting office management or administrative functions Experience in facilities maintenance, reception duties, or vendor coordination Basic inventory management skills Customer service orientation and interpersonal savvy

Job Title: Administrative Specialist - Mission Salary Range: $55,000 - 60,000 FLSA Status: Salaried, Non-Exempt The Administrative Specialist to Mission provides comprehensive administrative and operational, and strategic support to department leadership across all five Job Training and Education regions. This role is critical to successful program outcomes, budget adherence and standardization; especially grant funded programs. This position maintains a professional work environment, stays aware of departmental goals, and works in a versatile capacity to accomplish those goals through exceptional administrative excellence. Essential Functions and Responsibilities: Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Provide comprehensive support to the Senior Vice President of Mission (SVP), managing day-to-day operational needs with efficiency and discretion. Conduct research and provide background information for presentations and SVP meetings/events with elected officials and other VIP's. Compose correspondence, memos, emails, proofread materials internally and externally for community leaders and funders. Register and track professional development for Mission staff across five regions in partnership with leadership. Manage vendor accounts, expense reports, invoices, purchase orders, check requests, and credit card reports to appropriate fund source for Managers, Directors, and SVP. Maintain departments email lists, staffing lists, org chart, and Teams channel membership. Organize meetings, prepare agendas/materials, and take minutes in key meetings with funders and internal leadership directors meeting with SVP. Manage event planning: organize and facilitate internal and external meetings and events, managing logistics such as venue selection, catering, and technology setup and materials Screen applicants and coordinate on-boarding process for new hires including interviews, paperwork, training, workspace setup. Provide support to SVP for Mission Board Committee - prepare report and presentation materials from across five regions. Maintain departmental calendars including master calendar of all departmental activities across five regions, scheduling meetings for leaderships team, maintains SVP calendar. Liaise on interdepartmental projects and initiatives. Support and contribute to DEI initiatives and action plan. Coordinate with Facilities on site walkthroughs, repairs/purchases/maintenance. Maintain and monitor department supply budget, order office and general classroom supplies. Order Adult Basic Education (ABE) and Youth Program materials, such as textbooks, workbooks and testing supplies. Submit service desk tickets on behalf of staff and directors. General administrative duties - filing, mail, messages. Demonstrates safe work practices through awareness and observation in support of a safety culture; reports any potential hazards or accidents. Other duties or projects as assigned. Position Requirements (Qualifications for the job under the Americans with Disabilities Act) To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: High school diploma or equivalent. Preferred bachelor's degree or equivalent experience. Lived experience and international experience considered in lieu of more traditional, US achieved credentials and experience. Minimum 3 years of demonstrated administrative office experience. Experience with drafting and editing correspondence, reports, documents and meeting notes. Exercise independent judgement, use creativity in solving problems and demonstrate strong organizational and prioritization skills. Ability to handle confidential information with discretion and diplomacy. Proven ability to deal with multiple, sometimes-conflicting deadlines. Must be flexible and able to work in an environment with a diverse group of people. Must be committed to creating and sustaining a learning environment in which students feel safe, supported and encouraged; foster an environment that is inclusive, culturally rich, and bias free. Ability to work independently with a minimum of direct supervision. Certificates, Licenses, or Registrations: Must have valid WA State driver's license and proof of insurance. Computer/Technology Skills: Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams). Computer skills, including data entry. Proficient knowledge of web-based apps. Ability to learn new technology and software related to the job. Physical Abilities: While performing the duties of this job, the employee will be required to sit for long periods, communicate with other employees by talking and hearing and to operate computer systems. Able to safely lift/push/ pull up to 20 lbs., grasp, handle, finger and manipulate items; perform repetitive fine motor functions with fingers, wrists and arms, standing for long periods of time. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Able to communicate with others effectively both verbally and written, including those who have limited English skills. Maintain reliable attendance. Essential Mental/Sensory Abilities: Strong listening skills Analytical skills Strong written and verbal communication skills Multi-tasking Time Management Data skills Accuracy Work Environment: Office/classroom environment; the noise level in the work environment is usually moderate. Must have reliable transportation, as this position requires travel to offsite meetings and events. Able to work a flexible schedule that may include occasional nights and weekends.

Avamere Full Time Maintenance Project Assistant traveling to various locations in Western Washington State ************************ $85,000.00 to $100,000.00 DOE Job Summary Responsible for project delivery, project coordinating, and assisting of all corporate maintenance and remodeling of skilled nursing facilities and other corporate properties. Essential Duties and Job Responsibilities Monitor department Key Performance Indicators (KPIs) to ensure goals are met Increase and maintain vendor list for various maintenance needs Communicate and mentor onsite Facility Maintenance Directors, fostering a culture of growth and development Delegate incoming work orders and ensure timely completion Oversee emergency work orders and manage large property repairs Review maintenance department Profit & Loss (P&L) for areas of improvement Grow our preventative maintenance program Networking to increase and improve vendor relations Ensures project documentation (agendas, minutes, project plans, presentations, etc.) is complete, timely, accurate, and in accordance with standards and policies Facilitates, communicates, listens and works with various internal and external stakeholders Identifies and resolves problems quickly and appropriately and ensures communication is maximized and conducive to a positive, productive work environment Other tasks that may be assigned by your manager. Minimum Qualifications Require a bachelor's degree in related field. Four (4) years of relevant work experience can substitute on a year-for-year basis for the required degree. Preferred Qualifications Strong background in property maintenance management or construction Excellent customer service skills with a focus on facility satisfaction Proven ability to manage time effectively and prioritize tasks Exceptional organizational and communication skills, promoting clarity and understanding within the department Experience with vendor relations and contract management Knowledge of property maintenance best practices and regulations Knowledge of corporate business management, project management and system processes Must be a licensed driver with an automobile that is insured in accordance with state and/or organization requirements Demonstrates good communications and public relations skills Avamere Living is an Equal Opportunity Employer and participates in E-Verify.

Avamere Full Time Maintenance Project Assistant traveling to various locations in Western Washington State ************************ $85,000.00 to $100,000.00 DOE Responsible for project delivery, project coordinating, and assisting of all corporate maintenance and remodeling of skilled nursing facilities and other corporate properties. Essential Duties and Job Responsibilities Monitor department Key Performance Indicators (KPIs) to ensure goals are met Increase and maintain vendor list for various maintenance needs Communicate and mentor onsite Facility Maintenance Directors, fostering a culture of growth and development Delegate incoming work orders and ensure timely completion Oversee emergency work orders and manage large property repairs Review maintenance department Profit & Loss (P&L) for areas of improvement Grow our preventative maintenance program Networking to increase and improve vendor relations Ensures project documentation (agendas, minutes, project plans, presentations, etc.) is complete, timely, accurate, and in accordance with standards and policies Facilitates, communicates, listens and works with various internal and external stakeholders Identifies and resolves problems quickly and appropriately and ensures communication is maximized and conducive to a positive, productive work environment Other tasks that may be assigned by your manager. Minimum Qualifications Require a bachelor's degree in related field. Four (4) years of relevant work experience can substitute on a year-for-year basis for the required degree. Preferred Qualifications Strong background in property maintenance management or construction Excellent customer service skills with a focus on facility satisfaction Proven ability to manage time effectively and prioritize tasks Exceptional organizational and communication skills, promoting clarity and understanding within the department Experience with vendor relations and contract management Knowledge of property maintenance best practices and regulations Knowledge of corporate business management, project management and system processes Must be a licensed driver with an automobile that is insured in accordance with state and/or organization requirements Demonstrates good communications and public relations skills Avamere Living is an Equal Opportunity Employer and participates in E-Verify.

Job Description Avamere Full Time Maintenance Project Assistant traveling to various locations in Western Washington State ************************ $85,000.00 to $100,000.00 DOE Job Summary Responsible for project delivery, project coordinating, and assisting of all corporate maintenance and remodeling of skilled nursing facilities and other corporate properties. Essential Duties and Job Responsibilities Monitor department Key Performance Indicators (KPIs) to ensure goals are met Increase and maintain vendor list for various maintenance needs Communicate and mentor onsite Facility Maintenance Directors, fostering a culture of growth and development Delegate incoming work orders and ensure timely completion Oversee emergency work orders and manage large property repairs Review maintenance department Profit & Loss (P&L) for areas of improvement Grow our preventative maintenance program Networking to increase and improve vendor relations Ensures project documentation (agendas, minutes, project plans, presentations, etc.) is complete, timely, accurate, and in accordance with standards and policies Facilitates, communicates, listens and works with various internal and external stakeholders Identifies and resolves problems quickly and appropriately and ensures communication is maximized and conducive to a positive, productive work environment Other tasks that may be assigned by your manager. Minimum Qualifications Require a bachelor's degree in related field. Four (4) years of relevant work experience can substitute on a year-for-year basis for the required degree. Preferred Qualifications Strong background in property maintenance management or construction Excellent customer service skills with a focus on facility satisfaction Proven ability to manage time effectively and prioritize tasks Exceptional organizational and communication skills, promoting clarity and understanding within the department Experience with vendor relations and contract management Knowledge of property maintenance best practices and regulations Knowledge of corporate business management, project management and system processes Must be a licensed driver with an automobile that is insured in accordance with state and/or organization requirements Demonstrates good communications and public relations skills Avamere Living is an Equal Opportunity Employer and participates in E-Verify.

This full-time, on-site role serves as the primary receptionist for the Tukwila, Washington office while also supporting general administrative functions. The position focuses on front-desk operations, guest reception, phone and email communication, and a range of administrative and office-support duties. The ideal candidate is professional, responsive, organized, and comfortable working both independently and as part of a team. RESPONSIBILITIES Serve as the first point of contact for incoming calls, visitors, clients, and vendors. Monitor and respond to phone, voicemail, email, and internal requests promptly and professionally. Manage front-desk duties including greeting guests, coordinating visitor access, and maintaining a welcoming reception area. Assist with incoming and outgoing mail, packages, scanning, copying, and general administrative tasks. Maintain logs, records, and filing systems (electronic and physical). Provide support to internal teams, including scheduling, document organization, and workflow coordination. Offer exceptional customer service in all interactions. Protect confidential information and follow firm policies and procedures. Perform additional administrative duties as needed. Ability to lift and carry 10 pounds or more. KNOWLEDGE, SKILLS & ABILITIES Excellent verbal and written communication skills. Proficiency in MS Office Suite. Strong customer service orientation. Ability to work collaboratively in a team-oriented environment. Self-motivated with exceptional organizational skills and adaptability. Strong attention to detail and ability to manage multiple tasks. EDUCATION High school diploma required. College degree preferred. Recent graduates or candidates with 2-3 years of relevant administrative or reception experience are encouraged to apply. PHYSICAL DEMANDS This role requires frequent sitting and standard office physical activity. Must be able to lift 10 pounds or more as needed. WORK ENVIRONMENT Typical office environment with quiet to moderate noise levels. This is a full-time onsite position, Monday through Friday, 8:00 a.m. to 5:00 p.m. We offer a comprehensive compensation and benefits package, including salary commensurate with experience and accomplishments. BENEFITS Medical, Dental, Vision, Life Insurance 401(k) with company match All Federal Holidays Observed Birthday Holiday 15 Days PTO Accrued During First 5 Years Employee Resource Groups And more! NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential. All applicants applying for U.S. job openings must be authorized to work in the United States. **Because of the high volume of calls received, only qualified candidates will be contacted for consideration**

Essential duties (i.e. 50% word processing, 30% calendaring; 20% assisting with press releases): 20%- Provides administrative support to the department/division Directors and managers, as assigned. 30%- Provides meeting administration such as coordinating schedules and drafting materials including summaries. 20%- Drafts and coordinates review and approval of meeting materials and presentations including agendas, handouts, and summaries 10% Maintains accurate documentation and files. 20%- Prepares reports, maps, visual materials, presentations and technical and policy reports to support technical analysis, and external reporting requirements. Minimum requirements (i.e. education, experience and/equivalency): Associates Degree in business administration, public administration, or closely related field and three years of experience in coordinating administrative support functions inahighly complex medium to large organization. Experienced in providing support to committees or working groups; preparing presentations and executive-level communications and scheduling; supporting budget/procurement and leading special administrative assignments/projects; or an equivalent combination of Duration: Through 9/9/22 Location: Downtown Seattle (On-site) Pay: $26.52 per hour