Administrative specialist jobs in Lawrence, KS - 321 jobs

We're looking for a Project Administrative Assistant to help track projects from start to finish. It's a new role that supports a few different teams. Manufacturing experience is preferred, and automation experience is a bonus. They're looking for someone with 3+ years of experience, strong computer and coordination skills, project‐tracking and documentation experience, and familiarity with quotes and proposals. They can interview and get someone started right away. Job Title: Administrative Assistant Job Description We are seeking a dedicated Administrative Assistant to provide essential support across various departments, including HR, Project Management, and Estimating. The role involves administrative duties such as data entry, filing, and office support, as well as project coordination for document management. Responsibilities + Perform administrative duties including data entry, filing, and office support. + Support HR with various office duties. + Coordinate project documents for HR, Project Management, and Estimating departments. + Handle heavy data entry for customer forms in Excel, Word, and other formats. + Coordinate the collection and assembly of documents for customer quotes. + Manage quote files and assemble quotation binders, print documents, and plot drawings. + Maintain sub-contractor and sub-fabricator contact lists. + Prepare and manage all required customer forms and templates. + Download customer specifications and load them into proposal folders. + Verify the accuracy of Customer Pricing forms and link them to various sources. + Maintain email communication logs to ensure accuracy in quote preparation. + Collaborate with Estimating and Project Management to write proposals and assist with document management. + Complete other tasks or projects as assigned. Essential Skills + Administrative support + Data entry + Project coordination + Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Acrobat DC) + Document control + Strong editing, proofreading, math, and research skills Additional Skills & Qualifications + High School diploma required; Associate degree preferred. + Minimum 3 years of experience in an administrative support role, preferably in a manufacturing or construction setting. Work Environment The position requires working 5 days per week in an office environment attached to a manufacturing shop. The atmosphere is relaxed and blue-collar yet professional, with a business casual dress code and jeans allowed on Fridays. The company boasts an excellent culture with many long-term employees and offers great benefits once permanent. Job Type & Location This is a Contract to Hire position based out of Kansas City, MO. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Kansas City,MO. Application Deadline This position is anticipated to close on Jan 31, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

We are seeking a highly organized and proactive Administrative Assistant. In this role, you will serve as a trusted partner to our VP of Operations. You will work to anticipate needs, manage priorities, and ensure seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. You will be responsible for coordinating schedules, facilitating meetings, preparing materials, and handling sensitive information with the utmost discretion and professionalism. Success in this role requires adaptability, sound judgment, and the ability to thrive in a fast-paced environment while balancing multiple priorities. If you are a skilled multitasker who takes pride in enabling executive and team success, we invite you to apply and join our dynamic organization. This is role is 100% on-site. KEY RESPONSIBILITIES: Proactively manage and optimize the department executive's daily schedule, calendar, and meetings to ensure maximum productivity. Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding accordingly. Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials. Oversee all travel arrangements, including booking flights, accommodations, and itineraries, while effectively managing last-minute changes. Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders. Maintain spreadsheets, documents, and PowerPoint presentations to support initiatives. Organize and manage department files and records for easy access and efficiency. Assist with special projects, purchasing, and provide administrative support as needed. KNOWLEDGE, SKILLS, AND ABILITIES 5+ years of experience in an administrative support role Excellent communication skills - both written and verbal - with a professional and polished demeanor. Strong organizational and multitasking abilities, with a keen ability to prioritize and adapt to changing priorities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). High level of discretion and confidentiality when handling sensitive information. Ability to work under pressure and meet tight deadlines in a fast-paced environment. A proactive, problem-solving mindset with the ability to anticipate needs and take initiative. EDUCATION QUALIFICATIONS: 4-year college degree preferred #americo

The Receptionist & Office Coordinator plays a key role in creating a welcoming and professional environment at the Kansas City Symphony. This front-facing position combines customer service, administrative support, box office assistance, and facilities coordination. The ideal candidate is friendly, detail-oriented, and highly organized, with a commitment to delivering excellent service to patrons, staff, and visitors. Essential Duties and Responsibilities include the following: Provide exemplary customer service to all patrons, both over the telephone and in person Maintain highest level of product knowledge and enthusiasm Act as Symphony representative at the Shirley Bush Helzberg Symphony House Maintain an organized & professional reception desk Box Office Duties: Achieve sales/solicitations/data management success Maximize patron participation by offering additional opportunities Support data management policies Answer incoming phone calls and accurately process orders using Tessitura ticketing software Facilitate ticket purchases in person at the Symphony offices Fulfillment of tickets purchased, along with the mailing of any other collateral materials, as instructed Initiate outgoing telephone sales calls Assist marketing department by communicating customer feedback Process online submissions (student season passes, complimentary offers, etc) Help patrons exchange tickets, and solve simple customer service issues Administrative & Facilities Duties: Provide clerical support to other departments Greet all building guests and direct them to the proper location or assist with their needs Be the point of telephone contact when someone desires to speak with the operator when calling in (instead of using the staff directory) Knowledge of daily events & appointments in the building including maintaining the the online room calendars. Point of contact for the shared copier/printer maintenance - (order toner, put in service requests, track service tickets) Point of contact for general building maintenance requests (initiate & monitor maintenance tickets) Oversee general office supplies and break room supplies, including purchasing and budget tracking Oversee & manage breakroom equipment & dishes, including daily preparation of coffee Daily processing of both incoming and outgoing mail Receipt of packages delivered to Symphony House and distribution to appropriate personnel Preparation of daily check report Opening & closing of outside gates at open & close of business Other duties as assigned or requested by the KCS management team Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Diplomacy and pleasant manner essential. Exceptional organizational abilities and acute attention to details and deadlines. Ability to work efficiently and effectively under pressure managing multiple priorities. Public manner which enhances the perception of the KCS as a well-run and professional organization. Team player with a high degree of personal initiative and drive. Tactful, discreet, calm under pressure. Education and Experience: Bachelor's Degree preferred 1-2 years sales and/or customer service experience Classical music interest or willingness to learn Microsoft Office - Excel and Word Ticketing or CRM software knowledge (or ability to learn quickly) Basic math skills Language Skills: Superior verbal and written communication skills Excellent grammar Friendly and helpful personality, pleasing telephone manners Physical Demands Sitting at the computer for several hours at a time Using a telephone and/or head set Carrying boxes of supplies to various areas Work Environment Position is located in an office. It is sometimes necessary to attend meetings at the Kauffman Center for the Performing Arts or other off-site locations. Must be able to work varied hours - primarily days, with evenings and weekends as needed occasionally for special events. Example: Memorial Day weekend concert The Kansas City Symphony is an Equal Opportunity Employer. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status.

The Office Administrator will support a large corporate office in Kansas City MO as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth. • Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately • Facilities support, for example calling a plumber or repairman as needed • Minor support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues) • Preparing the office, catering, conference rooms etc. for visits from Executives • Any other ad hoc administrative support duties that arise • Vendor collaboration if needed This will be a permanent, contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals' relevant experience across a range of $60-$65K plus offered benefits that include health, dental, vision, and 401K. REQUIRED SKILLS AND EXPERIENCE: Invoicing experience: Invoice processing, tracking PO's, submitting invoices for project vendors, etc. Strong Communication and Follow Up 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual & must be a corporate setting of at least 30 people) Experience with facilities management (i.e. ordering office supplies, snacks, inventory, calling a vendor for a repair, etc.) Polished and professional Tech savvy: Strong MS Office Skills - Word, Excel, Copilot

Scheuch USA is a family-owned business with headquarters in Austria and this position will be based out of our Lenexa location. We've been engineering innovative air and environmental technology for industrial applications for more than 50 years across the globe. Whether the solutions involve the extraction, dedusting, conveying, flue gas purification or plant manufacturing, Scheuch USA is a leading expert in a variety of industries offering its customers application-specific, high-quality solutions to their air and environmental technology issues. Position Summary The Office Administrator provides high-level administrative and operational support to two executives and the HR Director while helping ensure smooth day-to-day office operations across three locations. This role blends executive administrative support, facilities and vendor coordination, internal communications, and support to HR. The ideal candidate is organized, proactive, service-oriented, and comfortable juggling multiple priorities in a fast-paced environment. Core Responsibilities Executive & Administrative Support Provide administrative support to two executives and the HR Department. Manage calendars, schedule meetings, and coordinate logistics. Prepare and submit expense reports. Assist with travel arrangements as needed. Internal Communications Assist with internal communications across departments, including company TV displays, announcements, and general office communications. Office & Facilities Management Maintain office supplies for three locations, including coffee, snacks, and general office materials. Communicate with vendors, create and process purchase orders related to office supplies and services. Serve as the day-to-day facilities vendor coordinator for three locations, including cleaning services, pest control, shredding services, and other routine facility vendors. Manufacturing & Operations Support Provide administrative support to the manufacturing shop as needed, such as timecard review and editing, assisting with scheduling or documentation, and ordering supplies HR & Payroll Support Assist with scheduling interviews and phone screens. Serve as backup for payroll submission when the Payroll Specialist is on vacation, strictly under the direction of the HR Director (no payroll calculation or processing knowledge required). Assist with HR department activities as needed Office Operations & Coordination Coordinate office mail and shipping, including incoming and outgoing packages. Support onboarding logistics such as workspace setup, badges, and welcome materials. Maintain shared office calendars Events & Culture Assist with planning and coordinating internal meetings, town halls, and employee events. Records & Documentation Maintain organized records related to office operations, vendors, and facilities. Assist with updating office procedures, guides, or administrative documentation. Support documentation requests related to audits or internal reviews (administrative support only). Qualifications Minimum of 4 years of experience in an administrative, office management, or similar support role. Experience supporting senior leaders or executives preferred. Strong organizational and time-management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Comfortable coordinating with vendors and external partners. Proficiency with Microsoft Office and/or Google Workspace tools. Ability to handle sensitive and confidential information with discretion. Preferred Skills & Attributes Highly organized and detail-oriented. Proactive, flexible, and solution-focused. Strong customer-service mindset with a professional demeanor. Ability to work independently while collaborating across departments. Experience in a multi-location office environment is a plus. Something About our Team We're a collaborative group, getting things done together, enjoying our collegial environment and working with each other. Fit is really important to us. We're a group of down to earth people who are willing to roll up our sleeves to get the job done; whoever comes to join us should have that same mindset, an entrepreneurial spirit, strong business mind, sense of humor, total accountability for deadlines and a ton of self-motivation and energy. Your Care Package We offer a competitive compensation package, great benefits, casual work environment and the opportunity to progress with us. If you're interested in learning more, we'd like to hear from you. Hit the apply button, send along your resume, and let us know why you think you're the one for us in your cover letter. We're looking forward to hearing from you. This position is located on site in Lenexa, Kansas. No agencies please.

Our client is looking for a positive and friendly Temporary Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism. Responsibilities: Maintain great customer service and professionally represent the company when welcoming visitors Answer and direct all incoming phone calls. Take messages, transfer calls to appropriate party and provide overall information to callers Scheduling appointments and maintaining calendars Maintain a safe and clean reception and kitchen area. Monitor office supplies and order when needed Process all incoming and outgoing mail. Scan, file and index documents as requested Assist with invoice data entry and processing Provide a wide range of administrative support Qualifications: 1 or more years' previous experience in a front desk position Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook Excellent communication (written & verbal) and proofreading skills Positive, friendly, and energetic demeanor Demonstrated strong interpersonal communication skills Excellent organization skills with strong attention to detail Ability to adapt quickly and be flexible in a dynamic work environment

Are you an experienced legal administrative professional looking to take your career to the next level? We're seeking a Litigation Secretary to provide high-level support to multiple attorneys in a dynamic, fast-paced environment. This hybrid role is based in Kansas City, MO, with an in-office schedule of three days per week. Key Responsibilities Coordinate attorney support across internal teams, including calendar and billing functions. Prepare and submit accurate documentation and instructions for resource teams. Communicate with case teams to prevent duplicate requests and ensure smooth workflow. Monitor and verify court and agency deadlines, alerting attorneys as needed. Create and update matters in document management systems. Draft and finalize Tables of Contents (TOCs) and Tables of Authorities (TOAs). Manage document filing and e-filing with courts and agencies in compliance with applicable rules. Maintain attorney contact lists and assist with client relationship management. Submit daily task logs and assist with reviewing client pre-bills when necessary. Coordinate transcription, printing, and assembly of legal documents. Qualifications Highly organized with the ability to manage multiple priorities and anticipate needs. Strong time management and communication skills. Advanced knowledge of court rules, e-filing procedures, and legal terminology. Proficiency in MS Office, Outlook, Adobe, and document management systems. Experience using tools such as Best Authority and BigHand Create for legal document preparation. Minimum of 5 years of legal administrative experience; labor and employment law experience preferred. Why Join Us? This role offers the opportunity to work in a collaborative environment where your expertise will make a meaningful impact. We provide competitive compensation and a comprehensive benefits package, including health coverage, retirement plans, paid time off, and wellness programs. The salary range for this position is $86-106k base depending on experience. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

The Administrative Assistant III provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. Position Responsibilities * Scheduling meetings and coordinate meeting logistics, including luncheons * Documenting technical meetings and follow up on action items/commitments * Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project * Scheduling calendars and handling travel and logistical issues for team members * Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc. * Preparing and tracking Purchase Requisitions and Expense reports * Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality * Coordinates activities between departments and outside parties * Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Basic Qualifications (Required Skills & Experience) * Minimum of 3-5 years' experience as an Administrative Assistant * High School diploma or GED Equivalent required is required or equivalent combination of experience and education * Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines * Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio). * Previous experience working in aerospace industry is desired Other Qualifications & Desired Competencies * Consistently demonstrates effective communication skills - written and verbal. * Maintains a professional demeanor with a high level of customer service * Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load * Skilled at follow-up/follow-through while maintaining professionalism * Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management * Applies acquired job skills and company policies and procedures to complete assigned tasks * Consistently follows established procedures on routine work and typically requires instructions only on new assignments * Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties * Displays strong initiative and drive to accomplish goals and meet company objectives * Takes ownership and responsibility for current and past work products * Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company * Focuses on teamwork and puts the success of the team above one's own interests Physical Demands * Ability to work in an office environment (Constant) * Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) * Uses hands and fingers to handle, control or feel objects (Frequent) * Bending, crouching, kneeling and reaching to file and maintain files (Frequent) * Ability to lift and carry objects of varying sizes and shapes up to 5-10 pounds (Occasional) Clearance Level No Clearance The salary range for this role is: $24 - $34 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. ITAR Requirement: This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************** We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. Who We Are Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. What We Do Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. ITAR U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government! Johnson County's Mental Health Department is recruiting for a full-time Administrative Support II position which will provide support for the Addiction Services Division. Job Description • Creates, uses, and maintains spreadsheets and databases to organize information, produce standard reports, and track internal measures/outcomes/work completed by division, to include confidential and time sensitive material. • Maintains files, both public and confidential, distributes reports, type form letters, manage calendars, and schedules meetings and interviews. • Acts as a backup to Admissions Coordinators with the residential programs. • Assists Senior Admin staff with the Onboarding and tracking of New Hires to the division. • Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management. • Copies and collates documents; sorts and distributes mail and other time sensitive material(s). • Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures. • Answers phones, refers calls, gives standard information in response to phone, email and in person inquiries, and assists in scheduling appointments for clients, assists with admission documents and program enrollment. • Assists in planning events, trainings, and any additional functions related to Addiction and Residential services. Job Requirements High school diploma or equivalent and one year of administrative support experience are required. May require KS/MO driver's license, depending on department or agency. Associate's degree in Business Administration or related field is preferred. Experience may be substituted for education. Education may be substituted for experience. Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency. Physical, Environmental, and Special Working Conditions: All County employees may be called upon to assist other departments in a declared emergency situation.

Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production. Job Description: The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical. Responsibilities include: Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed Creating Word, Excel and PowerPoint files that adhere to company identity and document standards Entering new opportunities, checking conflicts, and locating client and project information using NERA's global database Preparing monthly billing letters and following up with NERA billing team and clients Organizing case documents and preparing materials for internal and client meetings Managing Outlook calendars Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries Preparing, reconciling and tracking expense reporting and reimbursement Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones. Respond to service requests, inquiries and complaints over the phone or in person. Contact and communicate with management, and Department Directors to obtain staffing orders. Organize the communication and the distribution of all orders and travel request. Communicate issues or client process changes to senior management staff. Qualifications Qualifications Requirements: Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence Excellent Communication skills are a must. Proficient at data entry. Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook Excellent communications and proofreading skills; attention to detail Project management experience Outstanding client interaction and interpersonal skills Good judgement and ability to solve problems independently and discreetly Ability to maintain composure in stressful situations Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment Bachelor's degree preferred Additional Information All your information will be kept confidential according to EEO guidelines.

Administrative Associate, School of Dentistry Office of Alumni and Development Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni. Essential Duties: * Administrative Oversite - * Point of first contact for the School of Dentistry Office of Alumni and Development * Spearhead Social Media Presence * Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests * Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing * Maintain alumni data within CRM system, Ellucian Advance * Ad hoc administrative duties, as needed * Midwest Dental Conference (MDC) - * Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts * Contribute to marketing materials of speakers * Assist with MDC attendee registration * Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors * Help facilitate mailing for all reunions and assist with class reunion representatives * In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference * Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship. Environmental Demands This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required. Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity. Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines. Preferred Qualifications: * A minimum of 3 years of experience. * Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge. * Previous experience with event planning, project management and/or continuing education preferred. * Previous experience using social media platforms with experience in social media marketing preferred. Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided. Flexible schedules and limited telework arrangements may be available with manager's approval. UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting. About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply. Application Materials To be considered for the position, you must provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below: Apply Now The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered. Other Information If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume, submissions and/or inquiries to: **************************. The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit umkcfoundation.org. The UMKC Foundation is an equal opportunity employer. To request ADA accommodations, please call the Office of Equity & Title IX at ************. Apply for Job * Explore Jobs * Sign In * New User

Summary:As the Administrative Specialist, you are a key member of the City of Lawrence, Municipal Services & Operations Department's Administration Team, which provides internal service functions for the department. You support the Administration Team's Management Analyst, primarily with finance and generalist functions. This is a fast-paced professional position in the City's largest department, with growth opportunities. Responsibilities: * Assisting with building an exceptional department through support of the finance functions. * Assisting in data entry, monitoring, and report development of finance functions, including invoices, requisitions, credit card transactions, and inventory activities, among others.- Responsible for compiling month and year-end reports. * Conducts audits to ensure accuracy of financial information. * Answering internal employee and external customer questions with exceptional customer service.- Providing cross-functional support for other front-line administration team members as needed.- Ensuring privacy and confidentiality of records are maintained following appropriate legal requirements and organizational policies. * Assist with generalist duties to ensure all goals and tasks are met in a timely manner. Qualifications: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education and/or Experience:Equivalent to completion of the 12th grade required, with at least two (2) years post-high school education in an administrative assistant or office management program. Four (4) years of experience in a progressively responsible administrative support position. May require advanced degree/certification - i.e. legal, financial.Knowledge, Skills, and Abilities:· Knowledge of financial systems.· Must be proficient in Microsoft Office suite.· Excellent customer service skills and the ability to work with confidential materials are essential.· Requires strong written and verbal communication, proofreading, computer, calendaring, analytical skills, excellent attention to detail, and the ability to handle multiple tasks.· Experience with a municipality and/or public infrastructure workgroup is preferred.· This position does require a valid driver's license.The successful candidate must also pass a background check, City physical, and drug screen.Note: Please provide three (3) references with the application. Benefit Information:Health/Dental/Vision/Life Insurance: Various coverage levels available; FREE Well Care Clinic through LMH; other wellness benefits/perks Caregiver Leave - 12 weeks paid leave Paid Time Off:12 Vacation days, 12 Sick days accrued per year; 2 days Personal Leave, 10 Paid HolidaysRetirement: Kansas Public Employees Retirement System (KPERS)

Summary:As the Administrative Specialist, you are a key member of the City of Lawrence, Municipal Services & Operations Department's Administration Team, which provides internal service functions for the department. You support the Administration Team's Management Analyst, primarily with finance and generalist functions. This is a fast-paced professional position in the City's largest department, with growth opportunities. Responsibilities: - Assisting with building an exceptional department through support of the finance functions. - Assisting in data entry, monitoring, and report development of finance functions, including invoices, requisitions, credit card transactions, and inventory activities, among others.- Responsible for compiling month and year-end reports. - Conducts audits to ensure accuracy of financial information. - Answering internal employee and external customer questions with exceptional customer service.- Providing cross-functional support for other front-line administration team members as needed.- Ensuring privacy and confidentiality of records are maintained following appropriate legal requirements and organizational policies. - Assist with generalist duties to ensure all goals and tasks are met in a timely manner. Qualifications: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education and/or Experience:Equivalent to completion of the 12th grade required, with at least two (2) years post-high school education in an administrative assistant or office management program. Four (4) years of experience in a progressively responsible administrative support position. May require advanced degree/certification - i.e. legal, financial.Knowledge, Skills, and Abilities:· Knowledge of financial systems.· Must be proficient in Microsoft Office suite.· Excellent customer service skills and the ability to work with confidential materials are essential.· Requires strong written and verbal communication, proofreading, computer, calendaring, analytical skills, excellent attention to detail, and the ability to handle multiple tasks.· Experience with a municipality and/or public infrastructure workgroup is preferred.· This position does require a valid driver's license.The successful candidate must also pass a background check, City physical, and drug screen.Note: Please provide three (3) references with the application. Benefit Information:Health/Dental/Vision/Life Insurance: Various coverage levels available; FREE Well Care Clinic through LMH; other wellness benefits/perks Caregiver Leave - 12 weeks paid leave Paid Time Off:12 Vacation days, 12 Sick days accrued per year; 2 days Personal Leave, 10 Paid HolidaysRetirement: Kansas Public Employees Retirement System (KPERS)

Lockton Affinity, LLC in Overland Park, Kansas is seeking an Insurance Administration Specialist I. The Insurance Administration Specialist will be responsible for the preparation and issuance of New Business, Renewals, Endorsements, Certificates and other policy documents for specific programs and for transactions with a generally low level of complexity and high repetitive nature. * Perform administrative tasks such as processing mail, pulling documents from various carrier websites and attaching documentation to Velocity (agency management system) * Retrieve emails sent to department email inboxes, attach and label documents into Velocity, create and set work items to appropriate assignees * Process outside carrier Direct Billed items by retrieving documents from carrier website and submit to client * Identify, cancel and reinstate outside carrier direct billed policies as needed * Issue basic certificates of insurance including for Endorsements on behalf of client * Perform basic Rating functions/tasks to calculate premium amounts OTHER RESPONSIBILITIES: * Attend department meetings, educational workshops, program meetings * Exhibit a positive "can-do" attitude and be flexible to changing work requirements * Perform other work related duties as assigned

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government! Johnson County's Mental Health Department is recruiting for a full-time Administrative Support II position which will provide support for the Addiction Services Division. Job Description • Creates, uses, and maintains spreadsheets and databases to organize information, produce standard reports, and track internal measures/outcomes/work completed by division, to include confidential and time sensitive material. • Maintains files, both public and confidential, distributes reports, type form letters, manage calendars, and schedules meetings and interviews. • Acts as a backup to Admissions Coordinators with the residential programs. • Assists Senior Admin staff with the Onboarding and tracking of New Hires to the division. • Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management. • Copies and collates documents; sorts and distributes mail and other time sensitive material(s). • Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures. • Answers phones, refers calls, gives standard information in response to phone, email and in person inquiries, and assists in scheduling appointments for clients, assists with admission documents and program enrollment. • Assists in planning events, trainings, and any additional functions related to Addiction and Residential services. Job Requirements High school diploma or equivalent and one year of administrative support experience are required. May require KS/MO driver's license, depending on department or agency. Associate's degree in Business Administration or related field is preferred. Experience may be substituted for education. Education may be substituted for experience. Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency. Physical, Environmental, and Special Working Conditions: All County employees may be called upon to assist other departments in a declared emergency situation.

Summary: Primary responsibilities will consist of supporting general office administration. As a contracted employee of JARBO Employment Group, we expect you to have a positive attitude, to lead by example, demonstrate sound decision-making skills, encourage great team work, inspire those around you, and demonstrate a good stress tolerance. We want to see you embrace and immerse yourself in the host employer's culture. Primary Responsibilities: Greeting customers by phone and visitors in the office Sorting and delivery of mail/packages Shipping out packages Ordering/maintaining office supplies Ordering/maintaining staff amenities (beverage supplies, snacks, etc.) Other support duties for the office and team members

Job Posting Important Recruitment Information for this vacancy: Req#219330 Agency Information: Kansas Department of Corrections Our Mission: Partnering to Promote Safety and Responsibility through Best Practices. Our Vision: Transforming Lives for the Safety of All. Our Beliefs: Our employees are our most influential resource. Everyone has worth and will be treated with dignity and respect through our words and actions. Everyone deserves compassion, empathy, and support. Everyone has the potential for future success through effective development and support. Transformative change is accomplished through teamwork and collaboration. Trust, honesty and transparency are essential to our success. Inclusive practices, acceptance and diversity are the foundation of our mission. Join Us Today and Make a Lasting Difference! Work Authorization & Employment Eligibility The Kansas Department of Corrections (KDOC) does not sponsor employment visas for any positions and does not participate in the STEM-OPT extension program. All candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment without the need for current or future visa sponsorship. Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents, please refer to the federal Form I-9. E-Verify Participation KDOC participates in E-Verify and will provide the federal government with the information from your Form I-9 to confirm authorization to work in the United States. For more information about E-Verify, please visit E-Verify.gov. For information about your rights under the Immigrant and Employee Rights Section (IER), please visit justice.gov/crt/immigrant-and-employee-rights-section. KDOC is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. About the Position: Administrative Specialist, Req.#219330 This position will be located at our Kansas Department of Corrections Central Office, in Shawnee County. Who can apply: Applicants who meet the minimum requirements Classified/Unclassified Service: Unclassified Service Full-Time/Part-Time: Full-Time Regular/Temporary: Regular Work Schedule: 8:00 AM - 5:00 PM, Monday through Friday Eligible to Receive Benefits: Yes Follow KDOC on Social Media Facebook, Twitter, LinkedIn, YouTube #PATHWAY4SUCCESS Starting salary for this position: $36,171.20/Annual ($17.39/Hourly)* * Offered salary will be determined by experience, qualifications, and skill set that the candidate brings to the position. Though this position is unclassified, the posted starting salary is equivalent to classified Pay Grade 23, step 6. Please contact Recruitment Coordinator for further details. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities Position Summary: This is a grant funded position that provides support to the Program Manager for the Fair Chance to Advance Grant. Tasks vary from drafting correspondence, organizing meetings, to preparing and analyzing data. This role will play an integral part in the administration and support of a multi-year grant. The incumbent ensures that information is safeguarded from unauthorized access and improper disclosure and is shared consistent with applicable statutes and regulations regarding privacy and confidentiality. Job Responsibilities may include but are not limited to the following: Provides high level administrative support by composing office correspondence or reports, proofs and edits any correspondence. Prepares documents requiring use of advanced software features that includes integration of spreadsheets, macros, queries, charts, graphics, tables and multiple databases. Some of the information/data contained therein may be sensitive in nature. Coordinate unique projects and special events which include setting up conference rooms, securing resources, and materials. Involves application of knowledge regarding rules, regulations, policies and procedures to carry out complex administrative office support duties. May analyze data from multiple sources to identify facts and take required action. Design and assist with newsletters, publications, and reports for distribution to FC2A partners and KDOC leadership. Create presentations; prepare and publish documents for web sites and maintain existing web site pages. Uses internet for researching information. Researches and evaluates special projects involving independently collecting and compiling information from a variety of sources, analyzing the results and preparing final recommendations to an administrator. Plan, coordinate and arrange meetings with multiple agencies, or individuals. Makes travel and lodging arrangements. Other duties as assigned. Qualifications Minimum Qualifications: Two years of experience in general office, clerical and administrative support work. Preferred Qualifications: Advanced knowledge of Excel, including setting up databases and preparing reports. Data analytical skills Knowledge of Correctional settings and systems Technical writing experience. Experience handling fiscal issues. Experience providing support to programs and/or multi-discipline teams. Experience working in a role with access to confidential information. Post-Offer, Pre-employment Requirements: Must possess and maintain a valid driver's license. Must pass a criminal history records check. Recruiter Contact Information Name: Alyssa Cabello Human Resources - Recruitment Manager Email: ********************* Name: Daniel Cline Human Resources - Recruitment Coordinator Email: ******************* Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. Start your draft job application, upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email - sent to the Preferred email on the My Contact Information page Notifications - view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions" Required Documents for this Application to be Complete Upload these on the Careers - My Job Applications page * Tax Clearance Certificate * College Transcripts (if applicable) * DD214 (if you are claiming Veteran's Preference) Upload these on the Attachments step in your Job Application * Cover Letter * Resume Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" and "Save Tax Clearance Certificate as a PDF" Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance within 10 days following the offer of employment by accessing the Kansas Department of Revenue's website. In the event that an individual who has been offered employment cannot provide proof of a tax clearance certificate, the individual will be required to enter into a payment plan with KDOR and remain current on such payment plan or make other arrangements with KDOR to achieve the tax clearance required under Executive Order 2004-03. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate to the hiring agency. If you need assistance with the tax clearance, please contact ************. Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document. How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to *************************, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Docking State Office Building 915 SW Harrison Ave, Suite 260 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Job Title: Mascot Assistant - Part Time Job Summary: Position serves as an assistant for the Club's official costumed Mascot, Sluggerrr. Specific duties include assistance and performance of routines, helping with mascot appearances and overall promotion/marketing of the mascot to achieve maximum exposure and revenue. Position Accountabilities/Responsibilities: • Assist Sluggerrr at designated off-site appearances • Assist Sluggerrr at designated home games • Provide overall support to the Game Entertainment Department • Ability to shoot video for social media • Provide creative assistance to skits, props, events • Provide logistical assistance to mascot during appearances • Adhere to Mascot Program rules • Other related duties as assigned • Experience in any of the following will be considered: mascot/cheer/dance/game entertainment/improv/theater/social media presence/video editing/comedy/music/emcee/other creative abilities Position Qualifications, Skills, and Experience Required: • Must be at least 18 years old • Must be a high school graduate or equivalent • Must be creative, easy going, and comfortable dealing with all types of people • Must possess a basic knowledge of Major League Baseball • Desire to support & Grow the Mascot Character/Program • Must be available holidays, weekends, and evenings • Must be able to arrive at home games 1.5 hours prior to first pitch • Ability to speak clearly and concisely in front of large groups and small groups is important Physical Requirements: • Ability to lift items weighing as much as 40 pounds • Must be able to be productive in a work environment where the noise level can be high at times • Must be comfortable walking to navigate the facility to access the office, concourse, etc. • Must be able to work extended hours and/or weekends as required by deadlines and event scheduling The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job. This role is a Part-Time, Non-Exempt opportunity that is not eligible for Company Benefits, 401K, and PTO. The schedule for this position is dependent on our team schedule and is subject to change. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, the Kansas City Royals will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, the Club also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions please inquire with Human Resources by email at *************************. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Posting Important Recruitment Information for this vacancy Required documents uploaded by: January 27, 2026 Agency Information: Kansas State Board of Healing Arts **************** The Kansas State Board of Healing Arts (KSBHA) is the licensing and regulatory Board for 16 healthcare providers in Kansas. Our core mission is to safeguard the public through licensure, education, and discipline for those who practice the healing arts in Kansas. We celebrate and reward the dedication of our staff by offering opportunities for training and career growth, fostering work-life balance, and recognizing exceptional service. As a State of Kansas employer, we offer a comprehensive benefit package that supports the professional growth and personal well-being of our team members. If you are ready for a dynamic role with meaningful challenges and growth potential, apply today to become part of our vibrant team! About the Position Who can apply: Anyone Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full Time Regular/Temporary: Regular Work Schedule: M-F Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Compensation: Competitive salary based on experience, and qualifications with a starting hourly salary of $20.00/hour. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities The Kansas State Board of Healing Arts (KSBHA) is seeking to fill a position on our team as an Administrative Support Specialist. This multifaceted role requires strong organizational abilities, attention to detail, and excellent communication skills, as it provides comprehensive administrative support for the agency's Administration department. Key duties include, but are not limited to: * Main point of contact for visitors and incoming calls, providing basic information on agency services and directing inquiries as appropriate. * Assist the Human Resource Manager with payroll processes, recruitment and onboarding activities, and compliance with retention policies. * Provides administrative support to the Accountant and Accounting Specialist as needed in areas such as accounts receivable, payable or general ledger. * Draft and prepare accurate, detailed meeting minutes for the Executive Director and Operations Manager. * Assist with coordination of Board luncheons, including scheduling, attendance confirmation, catering arrangements, invites, etc. * Provides administrative assistance on legislative tracking and research matters to the Executive Director, as requested. * Supports the ongoing records projects by performing data entry, scanning, file retrieval, and database management, as requested. * Handles additional administrative tasks that support the KSBHA Administration department. Minimum Qualifications * 2-3 years of experience in general office, administrative support, or a related role. Education may be substituted for experience as determined relevant by the agency. Preferred Qualifications * Prior experience with HR processes, administrative tasks, or payroll processing is preferred. Recruiter Contact Information Name: Rikki Price Email: KSBHA_****************** Phone: ************** Mailing Address: 800 SW Jackson St, Ste 700, Topeka, KS 66612 Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. Start your draft job application, upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email - sent to the Preferred email on the My Contact Information page Notifications - view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions" Required Documents for this Application to be Complete Upload these on the Careers - My Job Applications page Resume (Required) Cover Letter (Optional) Transcripts (Optional) DD214 (if you are claiming Veteran's Preference) Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at ************. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to *************************, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Docking State Office Building 915 SW Harrison Ave, Suite 260 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.