How to hire an administrative specialist lead

How to hire an administrative specialist lead, step by step

Here's a step-by-step administrative specialist lead hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative specialist lead job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative specialist lead
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the administrative specialist lead you need to hire. Certain administrative specialist lead roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An administrative specialist lead's background is also an important factor in determining whether they'll be a good fit for the position. For example, administrative specialist leads from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of administrative specialist lead salaries for various roles:

   Type of Administrative Specialist Lead	Description	Hourly rate
   Administrative Specialist Lead	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$16-49
   Administrative Manager	An administrative manager is an employee responsible for supervising an organization's standard clerical and administrative process such as faxing, photocopying, and liaise between employees and the management. Executive managers would assist human resource (HR) professionals in recruiting and training new administrative employees and reporting their government's progress... Show more	$22-50
   Administrative Officer	An administrative officer is responsible for performing administrative and clerical duties to support the company's operations and maintain efficient production. Administrative officers should have excellent office management principles, handling various tasks under minimal supervision and strict deadline... Show more	$19-49

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Travel Arrangements
   • Administrative Procedures
   • Customer Service
   • Expense Reports
   • Front Desk
   • Payroll
   • Calendar Management
   • PeopleSoft
   • Human Resources
   • Windows
   • SharePoint
   • PowerPoint
   • Conference Calls
   • Direct Calls

   Check all skills

   Responsibilities:

   • Coordinate calendars, schedule meetings and manage associated logistics including domestic/international travel.
   • Input weekly updates to SharePoint.
   • Capture action items in SharePoint and update database.
   • Use PowerPoint to create and edit charts, graphs and slides to use in meetings and briefings.
   • Coordinate travel arrangements in DTS; schedule mode of transportation, prepare trip folders, arrange lodging reservations and develop itineraries.
   • Serve administrative subpoenas on businesses to obtain data for case information.

3. Make a budget

   Including a salary range in your administrative specialist lead job description is a great way to entice the best and brightest candidates. An administrative specialist lead salary can vary based on several factors:

   • Location. For example, administrative specialist leads' average salary in alaska is 64% less than in california.
   • Seniority. Entry-level administrative specialist leads earn 67% less than senior-level administrative specialist leads.
   • Certifications. An administrative specialist lead with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an administrative specialist lead's salary.

   Average administrative specialist lead salary

   $60,036yearly

   $28.86 hourly rate

   ---

   Entry-level administrative specialist lead salary

   $34,000 yearly salary

   Updated December 15, 2025

4. Writing an administrative specialist lead job description

   An administrative specialist lead job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an administrative specialist lead job description:

   Administrative specialist lead job description example

   Georgia State University, one of the world's leading academic institutions and nationally recognized for its innovation in student success, invites applications for the position of Administrative Specialist, WomenLead. Georgia State, an enterprising public research university in Atlanta, is a national leader in graduating students from diverse backgrounds.
   
   WomenLead, launched in 2015, is a university-wide academic program offering six sections of a for-credit course in women's leadership that advance women's leadership in the world and empower WomenLead students to aspire to and achieve leadership roles. The experiential learning-based courses provide students with knowledge, college-to-career skills and access to community leaders and partners. In 2018 WomenLead received the AACSB Innovations that Inspire Award acknowledging the program's commitment to closing the gender equity gap.
   
   WomenLead is seeking to hire an experienced Administrative Specialist. The Administrative Specialist reports to the WomenLead Manager and will be responsible for the following:
   Recruitment/Outreach Efforts
   Assist the team with all outreach efforts Answer questions from potential students about the WomenLead program Write, design, and send recruitment communications Write, design and post WomenLead branded social media content Work closely with Academic Advisors
   Scheduling/Course Support
   Ensure courses are scheduled in GoSolar with the correct instructor, number of spots requested, and description. Help departments address any scheduling issues or errors in a timely manner Ensure a large common room for cohort classes every semester (150+ students) Ensure courses are scheduled in GoSolar with the correct instructor, number of spots requested, and description. Help departments address any scheduling issues or errors in a timely manner Guarantee that all classes are scheduled in the same building (Aderhold Learning Center)
   Program/Events Management
   Arrange for welcome packets and course materials to be prepared for new students before first day of class Help coordinate events and help ensure their success (as measured by attendance and follow-up on participant surveys) Develop resume book, slide decks, etc Coordinate end of the semester thank you mailing to all supporters of the program
   Scholarship Program
   Coordinate Scholar Award Committee Become proficient using Georgia State Scholarship Portal and ensure scholar award application portal is updated every semester Retrieve applications from portal to create applicants' packet and circulate to committee Administer the scholar award program of 12+ endowed scholarships and other awards (Dell, C200) Maintain MOU database for all scholar awards
   Database
   Assist with updating databases, (Excel, Banner, Salesforce, and Dropbox) Update project management platform, Monday.com
   Program Administrative Support
   Maintain supply inventory Order and restock supplies Train new University Assistants each semester
   
   Disclaimer:
   
   This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.
   
   As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.
   
   Qualifications:
   
   Bachelor's degree and two years administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.
   
   Preferred Hiring Qualifications:
   
   Key Qualifications Experience using BANNER student record system Experience using reporting tools such as SQL, Argos Proficiency using Dropbox and Excel Ability to juggle and prioritize multiple projects Organized, detail-oriented, deadline conscious Excellent oral and written communication skills The ideal candidate will have experience working in Higher Education, with student counseling and/or advising experience in a University setting.Experience creating and posting professional quality/ branded social media, be accustomed to working on a team and have experience using Salesforce/Marketing Cloud.
   
   Special Instructions:
   
   Please provide a resume for full consideration. A cover letter is also welcomed.
   
   Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.

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5. Post your job

   There are various strategies that you can use to find the right administrative specialist lead for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your administrative specialist lead job on Zippia to find and recruit administrative specialist lead candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting administrative specialist leads requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative specialist lead

   Once you've decided on a perfect administrative specialist lead candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new administrative specialist lead first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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