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  • Senior CRO Specialist (Contractor)

    Everlane 3.6company rating

    Remote administrative specialist lead job

    Clean luxury. Better for you. At Everlane, we believe luxury should be as effortless as it is conscious. We partner with ethical factories, work with premium, sustainably sourced materials, and strive to leave the industry cleaner than we found it. There's still much to do, and we're excited to grow a team of motivated humans ready for the challenge. The journey toward better continues. We are seeking an experienced Senior CRO Specialist (Contractor) to help us improve on-site conversion, optimize our customer journey, and unlock incremental revenue through testing, UX improvements, and data-driven insights. This role partners closely with our e-commerce, marketing, and design teams, and is ideal for someone who brings both analytical depth and hands-on execution. You will own our experimentation roadmap, run A/B tests, identify friction points, and provide clear recommendations that improve checkout, product discovery, site performance, and mobile experience. This is a contract engagement-ideal for an independent CRO consultant or performance-focused freelancer. We anticipate 20-25 hours a week. Your day-to-day: Testing & Optimization Develop and manage a structured A/B and multivariate testing roadmap. Build hypotheses, design variations, and analyze test results. Translate insights into clear, actionable recommendations. Prioritize opportunities based on revenue impact, feasibility, and customer experience. Experience & Funnel Optimization Analyze on-site behavior (GA4, heatmaps, session recordings) to identify friction and conversion blockers. Optimize core funnels: home → PLP → PDP → cart → checkout. Recommend CRO improvements across mobile and desktop experiences. Partner with design to evolve UX/UI based on test learnings. Analytics & Insights Perform quantitative analyses on funnel performance and user behavior. Translate CRO insights into simple narratives for non-technical stakeholders. Support site speed diagnostics and performance improvements. Cross-Functional Collaboration Work closely with e-commerce, marketing, design, and engineering teams. Ensure testing aligns with product releases, campaigns, and merchandising priorities. Provide CRO insights for landing page builds, email/SMS flows, and acquisition campaigns when helpful. We'd love to hear from you if you have: 3-5+ years of hands-on CRO or e-commerce optimization experience. Strong expertise with Bloomreach. Solid analytics capability: GA4, Looker/Tableau, Hotjar/FullStory, ContentSquare. Experience optimizing Shopify or other major e-commerce platforms. Strong understanding of UX/UI principles and best practices. Ability to convert data into compelling recommendations. Clear communication skills with strong prioritization judgment. Comfortable working as a contractor: autonomous, proactive, and fast-moving. Experience in DTC, fashion/apparel, or subscription e-commerce. The Fine Print: This is part-time, fully remote position. Please note: We are only accepting applications from those who file their taxes in one of the following states: California, Florida, Georgia, Illinois, Kansas, Massachusetts, Minnesota, North Carolina, New Hampshire, New Jersey, New York, Ohio, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Virginia, and Washington. California Residents: At Everlane, we carefully consider a wide range of compensation factors, including your background and experience. These considerations can cause your compensation to vary. The annual compensation range for this role is $35.50 - $50.50. This range is based on the San Francisco geographic area and the actual pay may vary depending on your skills, qualifications, experience, and geographic location. Everlane is deeply committed to respecting and protecting your data privacy. For information on our privacy practices, please review our Privacy Policy. here
    $35.5-50.5 hourly Auto-Apply 3d ago
  • SR HRIS Specialist / HRIS Administrator

    Auria 3.9company rating

    Remote administrative specialist lead job

    Description Auria is a leading global supplier of highly-engineered systems for automotive flooring, acoustical, thermal, aerodynamic and other fiber-based solutions for gas and electric vehicles. With U.S.-based operational headquarters in Southfield, Michigan, Auria operates 16 manufacturing, 9 technical and 5 JV locations across 10 countries and employs approximately 3,900 people worldwide.We are seeking an experienced SR HRIS Specialist to support and maintain HR systems and assit with automation, integration and configuration of core HR processes. Serve as a technical point-of contact for users.General Responsibilities System Governance and User Access Partner with HR to ensure standardized global processes and configurations that result in accurate and secure data Manage role configuration and related access flags Manage and enforce user access requirements Assign user access and audit semi-annually Maintain and troubleshoot interfaces used to impact user access following employment status changes System Maintenance and Upgrades Maintain and document system configuration and processes Review, test and support in the application of upgrades and patches Maintain HR system org structure, objects, tables and picklist options Audit and analyze data to ensure data integrity/accuracy Custom Interfaces and Secure FTP Reports Configure and maintain secure FTP reports Troubleshoot issues with custom interfaces Coordinate with Dayforce and key stakeholders to develop new or change existing custom interfaces User Support, Documentation and Training Develop and conduct training for new users Provide training and documentation on new processes or functionality Develop user procedures, guidelines and documentation Provide troubleshooting assistance to resolve user issues Research system issues and coordinate with vendor support for resolution Complete super-user central tasks/data entry and data imports Assist with vendor data inquires and issue resolution Data Analytics and Reporting Write and maintain a variety of standard and custom reports Report on data for audits, management, stakeholders Payroll Vendor Relationships and Support Manage vendor access to Auria's HR systems Assist with resolution of IPO/SD Worx issues Maintain and troubleshoot imports/exports between Dayforce and IPO Implementation Projects and Configuration Changes Lead or serve as a key contributor for HR-related system implementations Manage deliverables and open issues for system configuration changes and new feature activations Other Duties as Assigned Competencies:· Strong / Proficient English speaking and writing skills required· Excellent communication and problem-solving skills· Strong data analysis capability· Proficiency in HRIS software (Dayforce preferred) Experience· 3-5 years of experience in HRIS role preferred Education· Bachelors Degree in Human Resources or related field preferred Requirements Travel:· Ability to travel up to 25% of the time to supported plants Physical Requirements: · Must be able to fully comply with all applicable safety requirements and policies What you will gain as a part of the Auria Team: Competitive salary Benefits and perks above the law Professional developments Healthy work environment
    $44k-75k yearly est. Auto-Apply 46d ago
  • Market Data Sr. Specialist

    It Works 3.7company rating

    Remote administrative specialist lead job

    As an NRG employee, we encourage you to take charge of your career and development journey. We invite you to explore exciting opportunities across our businesses. You'll find that our dynamic work environment provides variety and challenge. Your growth is key to our ongoing success-take the lead in shaping your career development, goals and future! Job Summary: The Market Data Sr. Specialist is responsible for performing the day-to-day transactional activities associated with receipt, validation, and loading of all inbound and outbound utility EDI data files as well as supporting continuous improvement projects for the data management team. He / She is part of a team that is accountable for complete, and accurate processing of 1,000,000 transactions / month which drive the customer enrollments, billing, payment processing, and usage forecasting for 250,000 utility accounts and $6B in annual revenue. The successful candidate will contribute to strategic growth initiatives such as new product and service offerings, new market entries, non-standard contracts, external market changes, and operational platform updates. He / she is responsible for performing the ongoing monitoring of fit for purpose quality controls designed to ensure the integrity of all data exchanges between internal and external partners. The controls framework will be updated based on consultation with other members of leadership, subject matter experts, personal knowledge base and industry best practices. The candidate should have a variety of competencies including strong analytical and technical skills, knowledge of the Microsoft Suite of applications and the ability to collaborate in a team environment. Essential Duties/Responsibilities: Ensure transaction exceptions (i.e. missing, incomplete, invalid) are identified and resolved timely Drive escalation efforts as required with utilities and impacted internal / external partners Maintain functional knowledge of utility EDI guidelines and internal systems and data flows to assist with root cause analysis, issue resolution and proactive change management Adhere to Service Level Agreements (SLA's) for file processing and exception management activities Manage all inbound and outbound electronic data transactions that flow through the internal data management middleware platform Run and review reports to identify missing or incorrect utility data and work to resolve Prepare recommendations for process improvements and participate in testing/implementation with both internal and external stakeholders Collaborate with other internal teams, such as Sales, Customer Experience, Billing, and Finance, to resolve issues or discrepancies as needed Working Conditions: Fully remote work segmentation Some overtime required as special projects arise Minimum Requirements: Bachelor's degree Preferred Qualifications: 2 - 3 years of energy industry experience preferred Demonstrates expertise in utilizing Microsoft PowerPoint, Visio, Word, Excel, and SQL preferred Knowledge of flat files and EDI standards is a plus Knowledge of managing FTP sites is a plus Understanding of IT Development Life Cycle a plus Additional Knowledge, Skills and Abilities: An effective communicator with excellent written, verbal and presentation skills Flexibility and adaptability to work in a team environment Ability to effectively multi-task and work in a pressure paced environment Strong analytical and problem-solving skills Physical Requirements: Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Official description on file with Talent.
    $76k-110k yearly est. 23d ago
  • Senior Specialist, EH&S

    Pacb.com

    Remote administrative specialist lead job

    Senior Specialist, Environmental, Health and Safety (EHS) PacBio (NASDAQ: PACB) is a premier life science technology company that designs, develops, and manufactures advanced sequencing solutions to help scientists and clinical researchers resolve genetically complex problems. Our mission is to enable the promise of genomics to better human health. Genomics is core to all biological processes, and our advanced genomics tools provide scientists and clinical researchers the insights to better understand biology and health. We are now entering the century of biology and genomics is at the heart of the next revolution. Become part of the new paradigm in gene sequencing and help shape the future of genomic study by joining the PacBio team. Position Summary We are seeking a knowledgeable and driven Senior EHS Specialist to join our team. The ideal candidate will provide technical expertise, strategic direction, and hands-on support to ensure regulatory compliance and continuous improvement in environmental, health, and safety (EHS) performance. This individual will play a critical role in the development, implementation, and maintenance of programs aligned with local, state, federal, and international regulations governing safety, hazardous materials, and waste disposal. The role requires expert-level understanding of safety compliance programs, hazardous materials handling and transportation (including DOT and IATA), NFPA codes and standards, and global EHS frameworks to support operations across multiple sites and jurisdictions. Responsibilities Maintain the comprehensive PacBio EH&S Program, including written programs, training, auditing, and drills, industrial hygiene monitoring, risk assessments, requisite OSHA and hazardous materials permits and recordkeeping, incident investigations, emergency response, and hazardous waste management. Fulfill all applicable local, state, and federal EH&S regulations including OSHA, CUPA, DTSC, fire code, city hazardous materials permits, etc. Support SDS creation using WERKS. Act as the PacBio Chemical Hygiene Officer (CHO) and Laser Safety Officer (LSO). Serve as EH&S point of contact for regulatory agencies and other external parties including, but not limited to, overseeing EH&S related inspections. Interpret and apply EHS regulations including OSHA, EPA, DOT, NFPA, and international equivalents to support compliant and safe operations. Work with R&D and Operations staff to ensure appropriate safety measures are developed in anticipation of new product and process designs. Develop, implement, and maintain EHS programs covering hazard communication, laboratory safety, waste disposal, chemical hygiene, and emergency response. Serve as subject matter expert for DOT labeling, packaging, and shipping of hazardous materials; ensure all shipments meet applicable requirements (DOT, IATA, IMDG). Ensure proper identification, segregation, storage, and disposal of hazardous, universal, and non-hazardous wastes in accordance with RCRA and state-specific guidelines. Maintain current knowledge of and ensure compliance with NFPA codes, including flammable material storage and fire protection protocols. Collaborate with stakeholders across R&D, manufacturing, facilities, and logistics to embed safety into day-to-day operations. Conduct risk assessments, incident investigations, EHS audits, and training for employees and contractors. Track and report EHS metrics, identify trends, and lead initiatives for continual improvement. Support EHS initiatives related to ISO 14001 and ISO 45001 certification and global compliance harmonization. Manage regulatory reporting (e.g., Tier II, TRI, Hazardous Waste Biennial Reports). Serve as chair of the PacBio Safety Committee and the Emergency Response Team. Prepare and maintain a budget for the EH&S program, track costs and seek new bids as needed. Required Qualifications Bachelor's degree in Chemistry, Environmental Science, Occupational Safety, Industrial Hygiene, Engineering, or related field. Minimum of 5 years of relevant EHS experience in a laboratory, biotech, life sciences, or manufacturing environment. Competency in chemical safety, laser safety, hazardous waste management, ergonomics, program development and training related to EH&S requirements. Working knowledge of U.S. federal and state EHS regulations (OSHA, EPA, DOT, RCRA), DOT/IATA labeling and hazardous materials shipping, NFPA codes and standards (especially 30, 45, 70E, 704), and waste characterization, labeling, and disposal practices. Proven ability to assess and manage EHS risks and implement control strategies. Strong analytical and problem-solving skills. Excellent interpersonal, written, and verbal communication skills. Proficient in using EHS management systems and Microsoft Office Suite. Preferred Qualifications Professional certifications such as CSP, CHMM, or CIH. Master's degree in biochemistry, chemistry, environmental health and safety or related discipline. Experience in ISO 14001/45001 implementation or maintenance. Familiarity with international EHS regulations (EU REACH, RoHS, GHS/CLP). Experience supporting multi-site operations and cross-functional teams. Experience with EHS software platforms such as Enablon, Intelex, or Velocity EHS. This role is not eligible for visa sponsorship. Non-Field Based Employees are required to be onsite Monday-Thursday (Friday work from home). Depending on the role, some employees may be required to be 100% onsite. You may be required from time to time to visit and work at PacBio locations and for such times as the Company considers necessary for the proper performance of your duties. All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional tasks and responsibilities. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation. #LI-Onsite Salary Range: $128,800.00 - $193,200.00 To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at PacBio. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. PacBio does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, PacBio employees or any other company location. PacBio is not responsible for any fees related to unsolicited resumes/applications. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at ************, or ****************************** for assistance. Visit our following pages for more information on: FAQs Benefits Culture Equal Opportunity Employment
    $128.8k-193.2k yearly Auto-Apply 60d+ ago
  • Senior Specialist, Visual Merchandising

    Victoria's Secret 4.1company rating

    Administrative specialist lead job in Reynoldsburg, OH

    Your Role The Visual Merchandising Senior Specialist develops and implements innovative strategies that elevate in-store presentations, strengthen brand equity, drive sales, and deliver an exceptional shopping experience. This role ensures that all visual concepts are scalable and consistent across the store fleet. Why You Belong Here At Victoria's Secret & Co, you'll join a world-leading specialty retail brand recognized globally for innovation and excellence in lingerie and fashion. You'll work alongside industry leaders to set the standard for what a retail brand can achieve, placing customers at the center of everything we do to create products and experiences that bring them joy. We believe everyone deserves a place where they truly belong. We celebrate individuality and know that your passion, experience, and unique perspective strengthen our team and business. Here, you'll be empowered to perform, grow, and engage through unmatched opportunities to develop your skills, gain real-world experience, and learn from the best in the business. Your Impact * Lead the creative direction for VS Intimates floor sets, seasonal launches, translations, and test initiatives. * Collaborate closely with Creative, Marketing, Merchandising, Design, and Store Operations teams to align visual execution with business objectives and maximize profitability. * Manage and execute project deliverables according to the visual merchandising calendar, ensuring timely delivery and flawless execution. * Continuously evolve visual standards and presentations to reflect brand identity and customer expectations. * Develop and translate the VS Intimates Visual Merchandising strategy into creative, fashion-forward, and brand-right concepts for each floor set. * Oversee the full product lifecycle of the visual merchandising experience, ensuring consistency and quality across all touchpoints. * Continuously ideate and execute innovative merchandising concepts that enhance product placement and styling directives for all floor sets. * Design and implement category tests to deliver measurable results and provide actionable insights to cross-functional partners. * Stay ahead of industry trends through research and apply cutting-edge visual design and merchandising practices. * Conduct regular Victoria's Secret store visits to maintain brand familiarity and deepen customer understanding. * Demonstrate strong leadership by influencing peers and effectively managing upward communication. * Serve as a project manager-plan, prioritize, organize, and delegate tasks to meet deadlines and deliver excellence. * Create compelling storytelling through mannequin and form styling that reflects brand identity and fashion trends. * Source and curate inspirational imagery and trend ideas to develop product category mood boards. * Collaborate with cross-functional teams to influence decisions and align strategies across all management levels. * Elevate the customer shopping experience through impactful visual merchandising and display execution. * Travel frequently to local and domestic stores to support visual initiatives. Click here for benefit details related to this position. Minimum Salary: $74,500.00 Maximum Salary: $99,750.00 VS&Co provides a range of compensation for this role as shown. Your actual salary will be determined by a number of factors, including: your specific skills and experience, geographic region, or other relevant factors. Qualifications Your Experience * Bachelor's degree in Marketing, Fashion Merchandising, Art, or a related field. * 3-5 years of experience in visual merchandising, including managing, executing, and presenting complex strategies and processes. * Exceptional creative, design, and visual merchandising skills with a strong eye for detail. * Deep interest in current visual merchandising trends and industry best practices. * Excellent written and verbal communication skills. * Solid understanding of product positioning strategies and brand storytelling. * Strong presentation and influencing skills across multiple levels of management. * Proficiency in MS Office Suite and advanced skills in Adobe Illustrator, InDesign, and Photoshop. We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws. Please see links: California Fair Chance Act, Los Angeles Fair Chance Initiative for Hiring Ordinance, Philadelphia Fair Chance Law, San Francisco Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States.
    $74.5k-99.8k yearly 10d ago
  • Senior Specialist, Over-the-Air & Remote Diagnostics

    Scout Motors

    Remote administrative specialist lead job

    Here at Scout Motors, we're carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and will do so once again. But Scout is more than just a brand, it's a legacy steeped in a culture of exploration, caretaking, and hard work. The Scout brand is all about respect. Respect for the environment by developing electric vehicles with the capability to get you to any location. Respect for the past and the future by taking an iconic American brand that hasn't been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. And respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute. At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion. Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now! What you'll do Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following: Implement, manage, and oversee the deployment of OTA updates to vehicle software, ensuring smooth and efficient delivery while considering the combined architecture of the JV. Ensure OTA updates for all vehicle systems, including the drive system, brakes, safety features, infotainment, comfort, etc. Guarantee effective diagnosis and reparability of vehicles from delivery to the customer until the end of the service period. Oversee the entire vehicle lifecycle, ensuring it meets service standards and remains repairable over the designated period through close monitoring and proactive management. Create and document diagnostic strategies for guided fault finding (GFF). Implement standardized methods for diagnosing control units and other diagnosable components to ensure consistency and accuracy, enhancing overall service efficiency. Regularly update diagnostic information based on new equipment, functions, regulations, laws, market needs, and workshop feedback. Ensure all diagnostic information is current and reflective of the latest technological advancements and regulatory requirements. Monitor diagnostic execution to optimize and reduce diagnostic time and labor costs. Develop simpler and faster diagnostic solutions that minimize both warranty and customer-paid costs, achieving significant cost savings and improved customer satisfaction. Develop and update diagnostic programs to ensure workshops are up-to-date and capable of handling the latest vehicle technologies, maintaining high service standards and efficient vehicle maintenance. Manage the validation of diagnostic solutions by simulating faults in the vehicle, ensuring the diagnostic capability of Guided Fault Finding (GFF) programs for integration into the service platform of workshops. Manage and release diagnostic information to meet quality requirements. Verify diagnostic programs received from workshop feedback to ensure correctness in respective software updates, maintaining high standards in diagnostic accuracy and reliability. Location & Travel Expectations: This role will be based out of the Scout Motors location in Columbia, SC or the Scout Motors corporate headquarters in Charlotte, NC . This role may be remote to start but will transition to an in-office setting at the headquarters within 6 months of start date. This role is not eligible for remote work in New York City. The responsibilities of this role require 4-5 days attendance in office with in-person meetings and events regularly. Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time. Travel: Ability to travel 10% of the time, domestically and internationally. Passport required. What you'll bring We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You'll be comfortable with change and flexible in a fast-paced, high-growth environment. You'll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring: Bachelor's degree in engineering or a related field is preferred. Extensive experience in OTA updates, automotive diagnostics, and reparability, with a proven track record of managing vehicle diagnostics and in-depth knowledge of the entire vehicle lifecycle. Strong understanding of diagnostic strategies and fault localization methods. Skilled in creating and documenting diagnostic strategies using standardized methods for control units and diagnosable components, ensuring consistent and accurate fault identification. Ability to stay current with the latest advancements in automotive technology, regulations, market needs, and customer feedback, and regularly update diagnostic information based on these factors to maintain the relevance and accuracy of diagnostic data in Scout workshops. Analytical skills to monitor and optimize diagnostic execution, with the ability to develop and implement simpler and faster diagnostic solutions. Experience in managing the validation of diagnostic solutions through fault simulation is essential. Experience in diagnosis development and validation is mandatory for this position. Experience and understanding of the OTA updates and diagnostic programs of the Volkswagen Group's Joint Ventures is highly appreciated. Proficiency in German is a plus. Ability to travel 10% of the time, domestically and internationally. Valid driver's license required. What you'll gain The benefits of joining Scout include the chance to build products and a company from the ground up. This is a chance to create something new and lasting - with an iconic brand at its foundation. In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights: Competitive insurance including: Medical, dental, vision and income protection plans 401(k) program with: An employer match and immediate vesting Generous Paid Time Off including: 20 days planned PTO, as accrued 40 hours of unplanned PTO and 14 company or floating holidays, annually Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave Pay Transparency This is a full-time, exempt position eligible to receive a base salary and to participate in an annual performance bonus program. Final salary offered will be determined based on factors including but not limited to the candidate's skills and experience. The annual performance bonus program is preset and not candidate dependent. Initial base salary range = $120,000.00 - $145,000.00 Initial California Base Salary Range = $132,000.00 - $159,500.00 Internal leveling code: IC8 Notice to applicants: Residing in San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, Scout Motors will consider for employment qualified applicants with arrest and conviction records. Residing in Los Angeles: Scout Motors will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance. Residing in New York City: This role is not eligible for remote work in New York City. Equal Opportunity Scout Motors is committed to employing a diverse workforce and is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, pregnancy, or any other characteristics protected by law. Scout Motors is committed to compliance with all applicable fair employment practice laws. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact ScoutAccommodations@scoutmotors.com.
    $132k-159.5k yearly Auto-Apply 1d ago
  • Senior Surgical Specialist, Gene Therapy Delivery, CNS

    Askbio Asklepios Biopharmaceutical, Inc.

    Remote administrative specialist lead job

    AskBio Inc., a wholly owned and independently operated subsidiary of Bayer AG, is a fully integrated gene therapy company dedicated to developing life-saving medicines and changing lives. The company maintains a portfolio of clinical programs across a range of neuromuscular, central nervous system, cardiovascular, and metabolic disease indications with a clinical-stage pipeline that includes investigational therapeutics for congestive heart failure, limb-girdle muscular dystrophy, multiple system atrophy, Parkinson's disease, and Pompe disease. AskBio's gene therapy platform includes Pro10™, an industry-leading proprietary cell line manufacturing process, and an extensive array of capsids and promoters. With global headquarters in Research Triangle Park, North Carolina, and European headquarters in Edinburgh, Scotland, the company has generated hundreds of proprietary capsids and promoters, several of which have entered pre-clinical and clinical testing. Our vision: Pioneering science to create transformative molecular medicines. Our mission: Lead innovative science and drive clinical outcomes to transform people's lives. Our principles: Advance innovative science by pushing boundaries. Bring transformative therapeutics to patients in need. Provide an environment for employees to reach their fullest potential. Our values: Be a Pioneer. We are not afraid of the impossible and to innovate to make gene therapies accessible to those in need. Cultivate Collaboration. Strive to be the best teammate, actively listen, openly communicate, and embrace diverse points of view. Embrace Responsibility. We are humbled by the enormity of our mission. We hold a relentless commitment to advance science and clinical outcomes for our patients, families, and caregivers. Raise the Bar. Continuously drive improvements and efficiencies. Seek and provide constructive feedback. Have a bias for learning and action. Act with Uncompromising Integrity. Be honest, transparent, and committed to doing what's right in every situation. Make clear commitments and follow through. The Senior Surgical Specialist, Gene Therapy Delivery, Central Nervous System (CNS) will be primarily responsible for supporting clinical neurosurgeons and their staff with carrying out safe and effective delivery of AskBio gene therapies as part of therapeutic clinical trials. The Senior Surgical Specialist will work closely with the Senior Director, CNS Gene Therapy Delivery at AskBio. This individual will receive technical training, and all job-related knowledge required through training provided from these team members. The Senior Surgical Specialist will work to establish strong relationships with other CNS Gene Therapy Team members, as well as the Site Neurosurgical Principal Investigators (PIs) and their site support staff who are participating in AskBio Gene Therapy Trials. Past clinical experience and the ability to build trust quickly will allow for effective integration withing the Delivery Team. The chosen candidate will also identify and routinely use the most optimal, cost-efficient best practices and will continually evaluate the efficacy and appropriateness of relevant advances in the field of CNS Gene Therapy. The Senior Surgical Specialist will work collaboratively with regulatory affairs in support of device-related regulatory filings associated with multinational clinical investigations. This is a remote-based position ideally situated in Columbus, OH or Boston, MA but can be flexible. This position reports to the Senior Director, Gene Therapy Delivery. Job Responsibilities Support surgical delivery of AskBio gene therapies at participating neurosurgical sites in Europe, collaborating with Surgical Site PIs to execute safe and effective gene therapies aligned to study protocols and CNS Gene Therapy Team trainings Assist CNS Gene Therapy Delivery Team in formulating and instituting educational programs for surgeons and operating room staff at selected surgical sites regarding CNS gene therapy delivery methods and technologies Support development of efficient site-specific surgical workflows for delivery of CNS gene therapies Create, update, and deploy educational modules and materials alongside CNS Gene Therapy leadership Facilitate the coordination and implementation of novel medical devices, methods, and imaging protocols to advance surgical safety during gene therapy delivery Deliver training to Neurosurgical PIs, providing technical input on surgical delivery aspects during CNS Gene Therapy procedures Assist in identifying and evaluating future neurosurgical sites and investigators to participate in AskBio CNS gene therapy trials Build and maintain relationships with site PIs and other neurosurgical KOLs Attend neurosurgical procedures to support AskBio gene therapy studies and provide feedback to AskBio teams regarding the quality of site personnel and the deployment of technologies and surgical procedures at specific sites Support Senior Director with clinical evaluation of novel gene therapy devices Collect and study information about new and existing products and share learnings with clinical team members Work on internal integrated product teams (IPTs) to support the development of new devices and procedures and provide technical support to AskBio Team members Ensure consistent practices with the highest ethical standards in compliance with internal SOPs, local laws and regulations Maintain expertise and continuing clinical and technical proficiency in product use that goes beyond features and benefits, focusing also on design, development, and clinical application Follow developments and trends in the scientific literature and foster relationships with external experts to gain strategic insights into further development of AskBio programs Minimum Requirements Bachelor's degree in science, nursing, biomedical engineering or related field with 8+ years' relevant work experience OR Master's degree in science, nursing, biomedical engineering or related field with 6+ years' relevant work experience Experience working with neurosurgical device(s) Familiarity with brain imaging modalities (MRI and CT) Expertise in partnering effectively with surgeons and staff in an operating room environment Strong instructional abilities with the capacity to train medical personnel on new techniques and technologies in a surgical environment Excellent relationship building skills across various levels and functions of an organization or site including nursing, medical, and surgical colleagues Ability to work both independently and as a trusted, supportive team member in a dynamic environment Positive and professional attitude with a passion for science and technology in the service of clinical study participants, site treatment teams, and sponsoring organizations Strong analytical skills, including quantitative skills and ability to work effectively with data, reviewing input and analyzing it effectively Must be willing to travel (domestically & internationally) greater than 50% with travel schedule fluctuating based on clinical trial enrollments and program needs Excellent written and verbal communication skills Preferred Education, Experience and Skills Experience in pre-clinical and/or clinical research, including experience working with neurosurgical device(s) Experience with local drug delivery in the CNS Expertise in evaluation of various neurosurgical devices and image-guided neurosurgical products Proven ability and track record to work with cross-functional teams across multiple simultaneous projects Excellent leadership skills with an ability to establish credibility across various functions Strong organizational and time management skills Expertise with Microsoft modules, neuronavigational and other technology applications High level of integrity with a mastery of relevant regulatory requirements for clinical trials AskBio Inc. (AskBio) is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws. All employment decisions are based on valid job‐related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening by calling us at ************** or sending us an email at ******************. Agencies: Please do not contact any employee at AskBio about this requisition. Any resume submitted by a recruitment agency to any employee at AskBio, through any medium, will be deemed the sole property of AskBio unless the agency was engaged by AskBio Talent Acquisition team to recruit for that position. All agencies must have a prior executed service agreement with AskBio prior to any search engagement. If a candidate who was submitted outside of the AskBio agency process is hired by AskBio, no fee or payment of any kind will be paid to the agency.
    $75k-112k yearly est. Auto-Apply 14d ago
  • Sr. Qualitative Insight Specialist

    Brado

    Remote administrative specialist lead job

    About us: Brado is a consumer engagement firm. Our mission is to become the best in the world at empowering brands and organizations to engage with people on their most important life journeys. Across marketing, communications, innovation and consumer engagement technology, we provide transformative results for our clients. Brado offers market research and strategy services, digital marketing services as well as an integrated consumer engagement technology solution. We are currently looking to add a Senior Qualitative Insight Specialist to our Insight (Market Research) team. Our Values: At Brado, we value the individual. We believe work and life can be synergistic and should not be at odds. The joy and renewal you get from each source must fuel the other. We have and will continue to cultivate a team who celebrates our diversity of thoughts, beliefs, backgrounds, and lifestyles. We are driven by our passion to do great work with great clients that are truly changing lives. Position Summary Brado's Senior Qualitative Insight Specialist typically works under the guidance and direction of an Insight Director. While occasionally working independently, they execute research as directed and develop and polish project deliverables. This role is focused on learning to perfect their expertise in research and storytelling to better understand consumers and customers. Key Areas of Responsibility Projects: Accountable for ensuring all assigned aspects of the project are delivered on time and against client objectives. Contributes logistically, strategically, and creatively to every aspect of their assigned projects, from design to fielding to deliverables. Thinks proactively throughout the project to anticipate and quickly escalates and addresses changes to approach, design, objectives, etc. Supports the design of studies and contributes to writing proposals Thoughtfully crafts activity / discussion guides with appropriate techniques and activities, and structures of questions that better address objectives and fit with participant type. Effectively moderates 1:1 and group interviews and online engagements (Communities, Remesh, etc.), spending typically 15% of their time doing live moderation. Demonstrates an ability to connect the dots, identifying emerging themes and how they connect to the bigger story. Incorporates and suggests strategic elements for the report including the story flow, emerging implications (so-what), and recommendations (now-what). Begins to determine appropriate visual elements to communicate the story. Demonstrates the ability to leverage client / industry knowledge and external frameworks (e.g., Michael Porter's Five Forces, The Habit Loop), anecdotes (i.e., metaphor and story), constructs, macro and micro-trends, psychological understanding, etc., to elevate the strategy. Writes succinctly, to the audience, with clarity, conviction, and tension as well as polish and professionalism. Supports writing proposals and internal initiatives that align with their passion and department priorities Client Relationships: Demonstrates a confident, professional, respectful, agile, presence when engaging with the client. Develops rapport and builds empathy for and with the client, leading to long-term relationships. Develops and continually seeks to deepen understanding of the client's business and the individual client to ask the right questions, anticipating needs. Stays calm and collected even with difficult clients, and escalates challenges as needed. Insight Department Activities Supports writing proposals Supports internal initiatives that align with their passion and department priorities Develops positive relationships with clients and other Brado teams Successfully represents Brado in external facing settings (e.g., conferences, new business presentations or networking events) Requirements Aligns with our values: People, Commitment, Aspiration, Trustworthiness & Impact 3+ years experience moderating and delivering excellent client deliverables in a market research or agency setting Willingness to travel and be flexible in scheduling to accommodate project needs Compliance in time-tracking Adhere with all Brado and client required training and guidelines for market research and healthcare industry regulations and laws. Specifically (but not limited to) Pharmacovigilance (PV) and Healthcare Providers (HCPs) processes and reporting, Ethics, Confidentiality, Data Privacy / Security and Harassment. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Work From Home
    $56k-98k yearly est. Auto-Apply 60d+ ago
  • Market Data Sr. Specialist

    NRG Energy, Inc. 4.9company rating

    Remote administrative specialist lead job

    As an NRG employee, we encourage you to take charge of your career and development journey. We invite you to explore exciting opportunities across our businesses. You'll find that our dynamic work environment provides variety and challenge. Your growth is key to our ongoing success-take the lead in shaping your career development, goals and future! Job Summary: The Market Data Sr. Specialist is responsible for performing the day-to-day transactional activities associated with receipt, validation, and loading of all inbound and outbound utility EDI data files as well as supporting continuous improvement projects for the data management team. He / She is part of a team that is accountable for complete, and accurate processing of 1,000,000 transactions / month which drive the customer enrollments, billing, payment processing, and usage forecasting for 250,000 utility accounts and $6B in annual revenue. The successful candidate will contribute to strategic growth initiatives such as new product and service offerings, new market entries, non-standard contracts, external market changes, and operational platform updates. He / she is responsible for performing the ongoing monitoring of fit for purpose quality controls designed to ensure the integrity of all data exchanges between internal and external partners. The controls framework will be updated based on consultation with other members of leadership, subject matter experts, personal knowledge base and industry best practices. The candidate should have a variety of competencies including strong analytical and technical skills, knowledge of the Microsoft Suite of applications and the ability to collaborate in a team environment. Essential Duties/Responsibilities: * Ensure transaction exceptions (i.e. missing, incomplete, invalid) are identified and resolved timely * Drive escalation efforts as required with utilities and impacted internal / external partners * Maintain functional knowledge of utility EDI guidelines and internal systems and data flows to assist with root cause analysis, issue resolution and proactive change management * Adhere to Service Level Agreements (SLA's) for file processing and exception management activities * Manage all inbound and outbound electronic data transactions that flow through the internal data management middleware platform * Run and review reports to identify missing or incorrect utility data and work to resolve * Prepare recommendations for process improvements and participate in testing/implementation with both internal and external stakeholders * Collaborate with other internal teams, such as Sales, Customer Experience, Billing, and Finance, to resolve issues or discrepancies as needed Working Conditions: * Fully remote work segmentation * Some overtime required as special projects arise Minimum Requirements: * Bachelor's degree Preferred Qualifications: * 2 - 3 years of energy industry experience preferred * Demonstrates expertise in utilizing Microsoft PowerPoint, Visio, Word, Excel, and SQL preferred * Knowledge of flat files and EDI standards is a plus * Knowledge of managing FTP sites is a plus * Understanding of IT Development Life Cycle a plus Additional Knowledge, Skills and Abilities: * An effective communicator with excellent written, verbal and presentation skills * Flexibility and adaptability to work in a team environment * Ability to effectively multi-task and work in a pressure paced environment * Strong analytical and problem-solving skills Physical Requirements: * Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Official description on file with Talent.
    $104k-129k yearly est. 32d ago
  • Life Underwriting Sr Specialist - Remote

    Northwestern Mutual 4.5company rating

    Remote administrative specialist lead job

    Life Insurance Signature / Authority Limits 1M Signature / 5M Authority. PLEASE NOTE: ONLY APPLICANTS WITH INDIVIDUAL LIFE UNDERWRITING EXPERIENCE WILL BE CONSIDERED FOR THIS ROLE. Builds relationships with Financial Advisors and internal partners. Develops the skills necessary to successfully underwrite Life, Disability, and/or Long-term Care insurance policies in an inclusive and fast-paced environment ensuring all quality, service and production goals are met. Primary Duties & Responsibilities: Field & Client Experience Responsible for credible and effective relations and communication with field and customer to include responding to case appeals/inquiries and assists with placing business. Provides guidance and assistance to the Northwestern Mutual Financial Network and Financial Representatives regarding case underwriting and risk appraisal Responsible for prescreen inquiries. Underwriting Responsible for the analysis and appraisal of a broad range of insurance applications; approves, classifies, or declines applications for various ages and policy amounts with guidance, as needed. Independently reviews applications and adheres to underwriting standards and demonstrates an intermediate level of experience with NM product types and changes. Develops and demonstrates change agility while maintaining mortality and morbidity expectations. Demonstrates continuous learning through the early adoption of new ways of underwriting. Develops proficiency with Reinsurance programs and determining where to best place a case. Underwrites applications, maintaining industry-leading mortality and morbidity giving the best possible offer that can be made. Provides active case and requirement management and provides customized service with guidance. Communicates & negotiates with Field Partners to explain modified or declined decisions & assist in policy placement. Develops proficiency in financial, medical, and lay underwriting assessments and provides innovations solutions to keep Northwestern Mutual as the choice of our customers. Actively utilizes the most effective means to obtain the necessary information, including digital health data, Internet searches, direct contact with the insured, and communication with third party advisors (Accountants, Attorneys, etc.) with limited guidance. Discusses cases with peer reviewers with medical and technical staff, as needed. Understands and meets all quality, service, and production goals . Solves issues & escalations, with guidance as needed. Partners with Underwriting Support for case management Cross-functional leadership May serve as underwriting representative for improvement in product process w/collaboration w/functional partners. Participates in other projects as needed. Qualifications A bachelor's degree or equivalent combination of education and experience is preferred. 1.5 years of traditional underwriting experience. Analytical skills with the ability to make independent decisions and apply sound judgment in the application of rules. Excellent written and oral communication skills with the ability to handle confidential information, and exercise tact, diplomacy, and resourcefulness. Proficient in computer skills and using various software packages. Ability to work accurately while maintaining speed and flexibility in a team and independent production environment. Highly organized with the ability to establish priorities and meet deadlines. Displays agility to manage multiple tasks and adapt in a changing work environment. #LI-Remote or LI-Hybrid Compensation Range: Pay Range - Start: $60,340.00 Pay Range - End: $112,060.00 Geographic Specific Pay Structure: We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more. Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now! Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.
    $60.3k-112.1k yearly Auto-Apply 48d ago
  • Senior Associate, Fund Administration (Accounting)

    Juniper Square 4.2company rating

    Remote administrative specialist lead job

    Our mission is to unlock the full potential of private markets. Privately owned assets like commercial real estate, private equity, and venture capital make up half of our financial ecosystem yet remain inaccessible to most people. We are digitizing these markets, and as a result, bringing efficiency, transparency, and access to one of the most productive corners of our financial ecosystem. If you care about making the world a better place by making markets work better through technology - all while contributing as a member of a values-driven organization - we want to hear from you. Juniper Square offers employees a variety of ways to work, ranging from a fully remote experience to working full-time in one of our physical offices. We invest heavily in digital-first operations, allowing our teams to collaborate effectively across 27 U.S. states, 2 Canadian Provinces, India, Luxembourg, and England. We also have physical offices in San Francisco, New York City, Mumbai and Bangalore for employees who prefer to work in an office some or all of the time. About your role We are hiring a few Senior Associates to join our team. This is an exciting opportunity to join a fast paced start-up environment to help build out Juniper Square's Fund Administration service offering. Juniper Square is on a mission to transform the Fund Administration offering to Private Markets. We are more than a Fund Administrator, we are a Modern Fund Administrator. As a Senior Fund Accountant you will partner with the customer, other members of the fund accounting team, and Investor Services and Fund Administration Onboarding teams to deliver fund accounting and reporting services to Juniper Square's Private Market customers in the Real Estate, Private Equity, and Venture Capital space. You will have a significant opportunity to shape the trajectory of our service offering and in so doing help to deliver a best-in-class experience to our customers. We are a team of values based self-starters with a curious mindset and the motivation to use technology to our advantage so that we are continually iterating and improving on the status quo. This is an opportunity to couple prior education and experience and to learn from some of the best talent in Private Markets. What you'll do Support major decisions regarding team buildout and operational policies and procedures Define and support the implementation of fund administration workflows, applying best practices and process efficiencies Interface directly with clients to deliver an outstanding client experience Serve as a technical accounting expert and key advisor on significant business/accounting decisions for the team Perform accounting, analytical, & financial reporting duties; ensure client and investor reporting is prepared and completed timely and accurately Review waterfall calculations and capital calls and distributions in accordance with clients' Limited Partnership Agreements Prepare and review asset- and fund-level performance metrics (IRRs, TVPI, etc.) Assist in preparing, compiling, and verifying external client and regulatory reporting Prepare financial information for stockholders/investor reports Assist with annual audits, including preparation of the initial draft of the annual audit report and related schedules and disclosures; assist with PBC list (Prepared By Client) and tax returns Research and assist in interpreting the impact of recent accounting developments Qualifications 3+ years of fund accounting or audit experience with exposure to Private Equity, Venture Capital, Private Credit and/or Real Estate funds Bachelor's degree in Accounting or related field required. Investran experience preferred. Exposure to complex fund structures, waterfall calculations, performance metrics (IRRs), distributions and capital calls calculations Experience with annual reporting (audited financial statements) Passion for technology and a desire to use technology to improve business operations Experience scoping out system requirements and implementing new systems Strategic thinker with the ability to master both the details and the big picture Ability to handle many projects at once without losing track of the details Comfortable with ambiguity, excellent work ethic and likes to take ownership of your work At Juniper Square, we believe building a diverse workforce and an inclusive culture makes us a better company. If you think this job sounds like a fit, we encourage you to apply even if you don't meet all the qualifications. Compensation Compensation for this position includes a base salary, and a variety of benefits. The U.S. base salary range for this role is $85,000 - $105,000. The Canadian base salary range for this role is $80,000 - $110,000. Actual base salaries will be based on candidate-specific factors, including experience, skillset, and location, and local minimum pay requirements as applicable. We are actively hiring for this role in Canada, and offer competitive local pay and benefits. Your recruiter can provide further details. Benefits include: Health, dental, and vision care for you and your family Life insurance and disability coverage Mental wellness coverage Fertility and growing family support Flex Time Off in addition to company paid holidays Paid family leave, medical leave, and bereavement leave policies 401k retirement savings plan Healthcare FSA and commuter benefits programs Allowance to customize your work and technology setup at home Annual professional development stipend #LI-Remote #LI-BA1 #Juniper-US
    $34k-49k yearly est. Auto-Apply 60d+ ago
  • Senior Associate, Warehouse Administration & Finance Operations

    Situsamc

    Remote administrative specialist lead job

    SitusAMC is where the best and most passionate people come to transform our client's businesses and their own careers. Whether you're a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve. At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local - come join our team! This position will have primary focus on day-to-day operational support of the Warehouse Financing business. Display knowledge of Warehouse Financing Solutions including collaboration with Technology and Product Support teams. Essential Job Functions: The incumbent owns the process of prioritizing and troubleshooting client questions, including communicating status clearly and proactively keeping the client apprised. Produce, maintain, and enforce solution design standards, use of specification templates/documents and solution formation processes Manage and update key documents to support WFS Clients policies & procedures, service level agreements (i.e., performance metrics) and client deliverables. Ability to translate term sheets and rules in ProMerit; meet client requirements and deadlines Create, participate, and provide feedback in prospective client meetings and internal documentation Manage the day-to-day execution of client needs for onshore clients. Manage time and tasks to Service Level Agreements agreed to with client Coordinate across functional teams, Warehouse Administration Services, ProMerit implementation and product specialist teams. Communicate professionally and timely with clients via conference calls, Teams and email Lead client meetings to document business use cases and demonstrate ProMerit functionality Exhibit ability to process client requests in a timely manner, pro-actively communicate steps to resolve issues and meet deadlines keeping management informed before a timeline expires Liaise with teammates to ensure seamless coverage of all client requirements Knowledge share with junior team members to help develop and enhance skills Other activities as assigned by your manager Qualifications/ Requirements: Bachelor's degree or equivalent from four-year College or technical school or equivalent combination of education and experience Experienced professional with 5+ years of industry and/or relevant experience, typically with 1+ years in an Associate level role or external equivalent. 5+ years related industry experience and/or training preferred Knowledge of mortgage warehouse lending; including the use and support of the ProMerit technology platform, operational activities, and client services. Proficient knowledge of ProMerit functionality and use cases or ability to learn ProMerit quickly. Proficient skills in MS Excel, PowerPoint, Word, WLS and ProMerit (preferred) Self-motivated and ability to independently follow items through completion Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops creative or alternative solutions; demonstrates attention to detail; works well in group problem solving situations; uses reason even when dealing with emotional topics. Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; ability to think critically; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively; adapts to new technologies. Effectively expresses ideas and thoughts verbally and in written form; exhibits good listening and comprehension; communicates changes and progress; keeps others adequately informed; selects and uses appropriate communication methods; manages difficult or emotional situations. Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events. Exhibits confidence in self and others; displays willingness to make decisions; inspires and motivates others to perform well; fosters team cooperation; ensures progress toward goals; acknowledges team accomplishments. Ability to work independently in a remote work environment. Understanding of ADO, WLS, and SQL coding a plus Ability to work in a highly regulated industry with adherence to internal and external compliance requirements related to AML, funds transfer policies, client confidentiality and data security. #LI-REMOTE Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume. The annual full time base salary range for this role is $57,000.00 - $108,000.00 Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans. Pay Transparency Nondiscrimination Provision SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Know Your Rights, Workplace Discrimination is Illegal
    $34k-47k yearly est. Auto-Apply 45d ago
  • Senior Lease Administration Associate - Abstractions (Remote, India)

    Mohr Partners 4.1company rating

    Remote administrative specialist lead job

    Job DescriptionDescription: Job Summary/Mohr Intro. Mohr Partners, Inc. is looking for a qualified individual to join our Lease Accounting team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients. Essential Functions Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients Be responsible for the full scope of Lease Administration abstraction services including: Coordination of abstractions from transition team Coordination of abstractions required from regional teams Project assignment and tracking of QC process Client/vendor/landlord relationship management Review CAM and other escalations & real estate tax invoices Review data entry, validation, and management of lease documents Review rent variance analysis and rent payment processing Review Subtenant account management, and billing/collections of third-party tenant rents Management of project abstraction services Continuous monitoring, tracking, and reporting of critical dates to client. Financial analysis and volume trends Partnership with outsource providers Invoice preparation Streamlining current process and driving efficiencies Approach client and key stakeholder interactions with a Customer First Mindset Support, exposure, and leadership of other special projects as assigned by manager Ensure date integrity Set-up and maintain reminders for portfolios. Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language. Create and conduct audit/year-end reconciliation functions along with tracking savings. Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies. Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc. Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information. Establish and maintain relationships with both internal/external clients. Assist in new client set-ups (when needed). Review abstracts prepared by other team members. Review and process the monthly rent files for client. Provide guidance and training to Portfolio Administrators. Review client estoppels and provide comments on issues or errors (if applicable). Assist in additional department related projects as requested. Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests. Other duties as assigned. Education & Experience Qualifications: Any Graduation Years of Experience: 5 - 8 Years Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred Proficient with Microsoft Office Suite (Word, Excel, Power Point) Certificates and/or Licenses n/a Other Skills & Abilities Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Ability to work independently and within a team to build relationships and interact effectively with business partners and clients. Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload. Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment. Physical Requirements Involves work of a general office nature Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner Regularly required to talk, hear, and use hands and fingers to write and type Ability to speak clearly so others can understand you Ability to read and understand information and ideas presented orally and in writing Ability to communicate information and ideas in writing and orally so others will understand Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Requirements: Must have experience with Airport Leases
    $28k-39k yearly est. 9d ago
  • Sr Specialist, Consumer Affairs

    Fortitude Re

    Remote administrative specialist lead job

    Fortitude Reinsurance Company Ltd. (Fortitude Re) is one of the world's leading providers of legacy reinsurance solutions. They work with the world's leading insurance companies to help them execute comprehensive, transformational solutions for legacy Life & Annuity and P&C lines. Fortitude Re manages a general account of approximately $111 billion across life, annuity, and property & casualty insurance products. The company takes a long-term view on growth and is proud to be backed by a consortium of sophisticated institutional investors led by The Carlyle Group and T&D Insurance Group. Incorporated under the laws of Bermuda on January 1, 2017, Fortitude Re's roots in the insurance industry and the experience of their leadership go back many decades. Fortitude Re's leadership team has an average industry tenure of over 20 years, and an impressive track record of successfully managing the most complex legacy liabilities. Their deep insurance experience and proprietary risk modeling capabilities allow them to structure bespoke transactions that benefit both insurance companies and their policyholders. Fortitude Re continues to strengthen its ability to pursue further growth and provide innovative solutions for the global insurance industry. Click here for more information about Fortitude Re. Senior Specialist, Consumer Affairs Position Summary The Senior Specialist, Consumer Affairs will be working in the dynamic Client Experience team supporting formal complaint review, investigation and response to both regulators and customers on behalf of institutional clients for Fortitude Life and Annuity Solutions (FLAS). This role reports into the Director, Consumer Affairs. What You Will Do: Research complaints from consumers and regulatory bodies for fair resolution. Facilitation with business areas to resolve and respond to both regulatory and non-regulatory complaints. Drafting accurate and thorough complaint response letters for medium to complex complaints. Quality and content review of data entered into the Complaints Management System. Adherence to complaint file retention processes. Participate in departmental projects. Actively anticipate in problem solving opportunities. Collaborate on Process Design. Drive exceptional execution and identify Improvements. What You Will Have: Undergraduate degree or equivalent experience. Minimum 3 years of life insurance operations and compliance experience required. Experience with a compliance and/or insurance operations related function in a corporate environment preferred, but not required. Customer-focused mindset. Excellent communication skills, both verbal and written. Ability to research and resolve escalated customer issues. Ability to collaborate with multiple stakeholders to identify root cause of issues. Background in handling challenging circumstances. Can maintain a high level of customer service within a fast paced, deadline driven environment using strong time management skills. Comfortable with ambiguity and self-directed. Attention to detail, accuracy and quality. Knowledge of Life & Annuity products/systems required. The base salary range for this role is listed below and will be commensurate with candidate experience. Pay ranges for candidates may differ based on the cost of labor in that location. In addition to base salary, all employees are eligible for an annual bonus based on company and individual performance as well as a generous benefits package. Base Salary Range$50,000-$60,000 USD At Fortitude Re, our strength has always come from our people. Our success is deeply rooted in our ability to embrace the unique attributes, perspectives and experiences of every individual within our company. Fostering a culture of inclusion and belonging where everyone-regardless of background, race, religion, sexual orientation or gender identity-feels valued and respected is a foundation of our culture. We are committed to being an equal opportunity employer and evaluate qualified applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, diversity of thought and any other characteristic protected by applicable law. To all recruitment agencies: Unless you have been requested to work on this position, or other positions with Fortitude Re, please do not forward any resumes to Fortitude Re employees. Fortitude Re is not responsible for any fees related to unsolicited resumes. Check us out on YouTube: About Fortitude Re (youtube.com) By submitting your application, you agree that Fortitude Re may collect your personal data for recruiting purposes.
    $50k-60k yearly Auto-Apply 47d ago
  • Reconciliation Senior Specialist

    Cardinal Health 4.4company rating

    Administrative specialist lead job in Columbus, OH

    **_What Product or Services Marketing contributes to Cardinal Health_** Marketing is responsible for assessing customer needs, market conditions and competition to inform business strategy. Marketing implements the strategy through developing, commercializing and monitoring the appropriate products and services. Product or Services Marketing is responsible for defining the product/service and market strategy and life cycle management including customer need identification, market research, product or service offering, pricing, positioning, promotion, branding and distribution to drive customer loyalty, sales growth and improved profitability. **_Job Summary_** The Sr Specialist, Product and Solutions Marketing plans and coordinates the logistics of conferences, congresses, and events to increase product and brand awareness. This job prepares new product information, plans events (e.g., identifying/negotiating price for event space, determining event agendas, coordinating event marketing, etc.), sets up exhibition space and displays promotional materials. This job also manages program budgets and measures lead generation resulting from events. **_Responsibilities_** + Develop subject matter expertise in retail pharmacy reimbursement processes specifically receivables. + Lead customer implementations, maintenance, training, and collections efforts in assigned region. + Own managing the sales pipeline for Reconciliation from lead generation, qualification, to close.. + Report out regionally t sales leadership scorecards tied to close rates, opportunities, and results to goal. + Proactively engage customers and field resources when necessary + Lead contact for escalated customer calls and requests (tier 3) regardless of assigned region. + Analyze customers in assigned region and ensure complete remittance data automation where possible. + Oversee the ongoing training needs of the customer, the ISF, and the Managed Care Support Team including conducting regular webinar trainings. + Analyze Central Pay payment data and provide succinct recap showing trends and abnormalities, including identifying potential credit risks requiring immediate attention. + Communicate updates within region to key internal stakeholders within sales, operations, and marketing. **_Qualifications_** + 2-4 years of experience preferred + BA, BS or equivalent experience in related field preferred **_What is expected of you and others at this level_** + Applies working knowledge in the application of concepts, principles and technical capabilities to perform varied tasks + Works on projects of moderate scope and complexity + Identifies possible solutions to a variety of technical problems and takes action to resolve + Applies judgment within defined parameters + Receives general guidance and may receive more detailed instruction on new projects + Work reviewed for sound reasoning and accuracy **Anticipated salary range:** $68,400-$88,020 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 1/20/2026 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************
    $68.4k-88k yearly 23d ago
  • Administrative Support Specialist

    Spacecoast AV Consultants

    Remote administrative specialist lead job

    Job Title: Remote Administrative Support Specialist Job Type: Full-time We are looking for a highly organized Administrative Support Specialist to provide remote assistance with daily operations, scheduling, and documentation. This role is perfect for someone with strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Manage calendars, appointments, and meeting schedules. Handle email correspondence, data entry, and document organization. Assist with travel arrangements, expense reporting, and invoice processing. Support team members with administrative tasks, including reports and presentations. Maintain and update records, databases, and internal filing systems. Coordinate virtual meetings, prepare agendas, and take minutes. Perform basic customer service tasks, such as responding to inquiries and directing requests. Required Qualifications: Proven experience in administrative support, executive assistance, or a similar role. Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Strong organizational skills and attention to detail. Self-motivated and able to work independently in a remote environment. Preferred Qualifications: Experience with project management tools (Asana, Trello, or Monday.com). Knowledge of CRM software (Salesforce, HubSpot) or accounting tools (QuickBooks). Previous experience in a customer support or HR-related role. Benefits: Competitive salary with performance-based incentives. Fully remote work with flexible hours. Health, dental, and vision insurance. 401(k) with company matching. Paid time off, sick leave, and parental leave.
    $30k-42k yearly est. 60d+ ago
  • Hanford Office Administration Support Specialist - GSSC [PR0075A]

    Prosidian Consulting

    Remote administrative specialist lead job

    ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Hanford Office Administration Support Specialist - GSSC (Time and Materials) to support an engagement for the US Dept. of Energy (DOE) Hanford. This service supports Government, Public Sector, and Infrastructure Sector clients, and ProSidian Team Members work to provide Office Administrative Support Services (On-Site) to The United States Department of Energy (DOE), Hanford to support the Government's management of the Hanford Site in Richland, Washington. The Administrative Support Specialists shall: Provide all labor for the services as described in the Description of Services. Administration Support Specialists shall manage the schedule, frequency, duration, and staffing requirements to optimize the use of the workforce in supporting this requirement. Comply with all applicable U.S. Department of Energy Directives and other requirements documents defined in BPA. Comply with all applicable: a) Federal, State of Washington, and local laws and regulations; and) DOE Directives and other requirements documents defined. Hanford Office Administration Support Specialist Candidates shall work to support requirements for FY21-006: Hanford Office Administrative Support Services Swim Lanes DESCRIPTION OF SERVICES ProSidian Administrative Support Specialists serve as “Secretary and Administrative Assistants” for DOE Hanford Division Directors and Assistant Managers. Perform general and complex secretarial tasks to include correspondence control, word processing, conferences, meetings, travel arrangements using electronic travel system, and report preparation. Duties include: Screening calls visitors, and incoming correspondence and respond to requests for information concerning office procedures. Prepare routine non-technical and complex correspondence, and assist in the preparation of various management reports and documents. Coordinate information to facilitate the completion of tasks and prepare presentation material. Review outgoing material and correspondence for internal consistency and conformance with agency procedures, interface with technical staff to bring activities to closure. Schedule appointments, make arrangements for meetings and assemble established background material; as directed may attend meetings and record and report on proceedings. Schedule and set up conference rooms and/or offices for DOE HQ teams and visitors as directed. Perform data entry to enter, retrieve, change and present text, tabulations, or statistical data. Submit requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly. Prepare paperwork for office moves coordinating with the Facility Manager and Hanford Management. GENERAL REQUIREMENTS AND SCOPE OF WORK: Specific work in this position requirement stipulates onsite location of employees for performance of work once DOE Hanford Site employees return to offices at the Stevens complex. Currently, with the COVID 19 epidemic, most work is performed utilizing telework, but this may change as the Hanford Site progresses in phases. Once the Hanford Site has progressed for in-office activities all contractor support is expected to transition to 100% in-office support. Office space and equipment to perform the description of services will be provided by DOE for work performed in the Hanford Site Offices. For telework, The Administrative Support Specialists will be responsible to have the equipment and capabilities to work from home. It is anticipated that all the work shall transition into 100% in-office capability in the future. Inherent governmental functions will be performed by DOE staff. The Administrative Support Specialists shall not perform any inherently governmental functions under this contract, including but not limited to: development and formulation of DOE policies, programs, projects, and acquisition strategy, product acceptance, representing DOE in any forum, and providing direction and control to DOE employees. WORKING HOURS: The Administrative Support Specialists shall work on a full-time basis with work hours consistent with normal business hours at DOE Hanford. Specific work schedules may be set by the Government as determined to best support mission requirements. 40-hour workweeks with 5, 8-hour days is the standard work schedule with alternate work schedules approved, as required, to maintain alignment with the organization(s) being supported. #RichlandWAJobs #HanfordWAJobs #TriCitiesJobs #TriCitiesWAJobs #KennewickWAJobs #YakimaWAJobs #PascoWAJobs #BentonCounty WAJobs #FranklinCountyWA Jobs #Jugaad Qualifications The Hanford Office Administration Support Specialist - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. PERFORMANCE ADMINISTRATION DOE utilizes Technical Monitors to provide oversight of Contractor performance and deliverables to ensure quality and timely products are provided throughout the period of performance. Deliverables will be identified in advance of due dates whenever practical, but The Administrative Support Specialists can expect emergent work scope to support, as well. ProSidian Administrative Support Specialists shall work independently and collaboratively with the Government, General Services Support Contractor (GSSC), Prime, and Subcontractor staff on a variety of mission requirements. Contractor personnel shall interface and follow-up with various levels of management and staff for receipt, coordination, draft, and final deliverable development, as well as provide proactive status updates and communication on progress or impediments to progress as needed to facilitate the expeditious accomplishment of the work specified. Experience and qualification information - Minimum of 6-10 years experience in an office or business environment. (this can be a combination of education and work experience). Expertise in Microsoft Word, Outlook, Excel, and schedule management. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) environment, familiarity with Microsoft messaging and collaboration software, environment and highly functioning in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint, and internet management tools to enable the employee to produce multiple administrative/clerical products as requested. Experience with multiple customers of a manager's staff of (5 - 40 individuals) Assists and/or back-up for Manager's Office Secretary as needed. The Administrative Support Specialist Personnel must demonstrate: Strong clerical, administrative, and organizational capabilities. Familiarity with or ability to learn/use other technology management tools employed at Hanford to enable the employee to produce a number of administrative/clerical products. Excellent responsiveness and customer service skills. Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy. Ability to manage work environment and workload with a minimum of supervision, based on knowledge of work priorities. Ability to set and achieve goals, working successfully as an individual contributor or as part of a team. Ability to work well under pressure and within established guidelines. Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides. Compliance with site-specific safety and security requirements, including badging and office protocols. Excellent oral and written communication skills Good time-keeping practices including good attendance habits. High School Diploma U.S. Citizenship Required - You must be a United States Citizen The Administrative Support Specialists will be measured against these performance standards periodically utilizing the Quality Assurance Surveillance Plan. All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area. Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom
    $41k-52k yearly est. 60d+ ago
  • Part-Time Virtual Administrative Support Specialist

    Mindful Admins

    Remote administrative specialist lead job

    Mindful Admins is a virtual administrative, marketing support and recruiting agency dedicated to empowering mental-health private practices across the country. We believe exceptional care starts with exceptional support-through thoughtful communication, proactive problem-solving, and creating seamless experiences for both clinicians and their clients. Our team thrives on flexibility, collaboration, empathy, and excellence. We're looking for detail-oriented professionals who love remote work and find meaning in supporting clinicians who are changing lives every day. The Role As an Administrative Support Specialist, you'll provide high-level virtual support to mental-health providers nationwide. You'll be the behind-the-scenes partner who keeps practices running smoothly, from coordinating intake, managing schedules, organizing systems, and ensuring every client interaction feels warm, professional, and responsive. For many practices, you'll be the first voice they hear or the first message they receive. Your work directly shapes their experience and helps clinicians focus on what they do best: providing care. This role is perfect for someone who is proactive, tech-savvy, naturally organized, and energized by helping others succeed. What You'll DoClient Intake & Referral Management Respond promptly and warmly to phone, email, and website inquiries Screen and prepare potential clients using practice-specific intake procedures Schedule new and returning clients while managing cancellations and rescheduling requests Enter and maintain accurate, up-to-date client information in EHR systems Communicate clearly with clients about policies, billing, availability, and next steps Inbox, Phone & Calendar Management Manage client and practice communications with professionalism and care Prioritize messages, flag urgent matters, and respond according to established protocols Maintain organized calendars, coordinate recurring appointments, and track clinician availability Confirm appointments and follow up as needed to reduce no-shows Operations & Administrative Support Learn and maintain each practice's unique workflows, preferences, and communication style Assist clinicians with documentation tracking, forms, system updates, and practice management tasks Research and update referral lists and community resources Support marketing efforts through research, outreach, and identifying strategic contacts Ensure HIPAA compliance at all times (comprehensive training provided during onboarding) Handle ad hoc administrative projects with flexibility and initiative What You BringRequired Qualifications High school diploma or equivalent Minimum 6 months of administrative experience Proven ability to self-manage, prioritize tasks, and meet deadlines consistently Excellent customer service skills with a friendly, compassionate communication style Strong proficiency with Google Workspace (Docs, Sheets, Slides, Drive) Outstanding written and verbal communication abilities High attention to detail and exceptional organizational skills Ability to multitask effectively in a dynamic, fast-paced environment Reliable high-speed internet connection and comfort with virtual collaboration tools Genuine empathy and strong active listening skills in all client interactions Be available to perform three daily client check-ins each week Preferred Experience Background in mental health, medical, or healthcare administration Experience supporting multiple clients or juggling competing priorities Familiarity with EHR systems such as SimplePractice, TherapyNotes, IntakeQ, TheraNest, or Jane App Sales, inquiry conversion, or customer relationship management experience Quick learner who adapts easily to new tools, systems, and processes Who Thrives Here We're looking for someone who: Works independently but communicates proactively with their team Finds satisfaction in creating order, clarity, and efficiency Is dependable, punctual, and consistently reliable Brings a positive, solution-oriented mindset to challenges Has genuine respect and appreciation for the mental-health field Values clear communication, healthy boundaries, and mutual respect Is excited to be a trusted support partner to dedicated clinicians Responsibilities In this role, you will support mental-health practices with tasks including, but not limited to: Client Intake & Referral Management Respond promptly to phone, email, and website inquiries Screen and prepare potential clients using practice-specific intake procedures Schedule new and existing clients, manage cancellations, and coordinate rescheduling Enter and maintain accurate client information in EHR systems Provide clear communication to clients regarding policies, billing, availability, and next steps Inbox, Phone & Calendar Management Manage client and practice inboxes with professionalism and accuracy Prioritize messages, flag urgent concerns, and respond according to practice protocols Maintain organized calendars, recurring appointments, and clinician availability Set up, track, and confirm appointments as needed Operations & Administrative Support Maintain up-to-date knowledge of each practice's workflows, preferences, and communication style Support clinicians with practice management tasks such as forms, documentation tracking, or system updates Create and update referral lists through research or outreach Support marketing activities such as basic research or identifying community contacts Comply with HIPAA standards at all times (training provided during onboarding) Assist with ad hoc administrative tasks as needed What We're Looking For We're seeking someone who: Works well independently but communicates proactively Loves creating order out of chaos Is dependable, timely, and consistent Brings a positive, solution-oriented attitude Has genuine respect and appreciation for mental-health work Values clear communication and strong boundaries Is excited about being a dedicated support partner to clinicians Why Join Mindful Admins? Flexible part-time schedule designed for work-life balance Supportive, collaborative team environment Paid new-hire training Opportunities to grow into account management, billing, or marketing roles Meaningful work supporting mental-health practices nationwide Compensation: $23 / hour (approximately 15 hours per week) Fully Remote: Applicants must currently reside in New Jersey to be considered
    $23 hourly Auto-Apply 9d ago
  • Paralegal & Administrative Support Specialist

    Reimagined Parking

    Remote administrative specialist lead job

    Application Deadline December 26, 2025 Department Legal - Corporate Legal(LEG002) Employment Type Full Time Location 1RGHLG01_Corporate Legal Workplace type Fully remote Compensation $85,000 - $100,000 / year Reporting To Assistant General Counsel Legal Key Responsibilities Skills, Knowledge and Expertise Benefits About Reimagined Parking The Reimagined Parking family of nationally recognized operating companies-Impark, Lanier Parking, Republic Parking, AmeriPark, and Park One-is a leading people-driven, tech-powered parking solutions provider. Our workforce of 6,500 manages 2,500 high-density parking facilities across 275 North American cities, generating 34 million digital transactions annually. Reimagined Parking is an equal opportunity employer. Reimagined Parking does not discriminate on the basis of race, ancestry, religion or creed, color, sex, national or ethnic origin, gender identity, gender expression, sexual orientation, age, marital status, family status, veteran status, disability status, or any other protected ground of discrimination/class status protected by state/provincial or federal law, as applicable. Reimagined Parking complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates. United States - California applicants only:The Company will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment. Find out more about the Los Angeles County Fair Chance Ordinance at *********************************************************************************************************** Find out more about the California Fair Chance Act by visiting the Civil Right's Department Fair Chance Act webpage: ***********************************************
    $33k-43k yearly est. 23d ago
  • Senior Veterinary Specialist (Dermatology)

    Zoetis 4.9company rating

    Remote administrative specialist lead job

    Role Description Veterinary Specialist - Board-Certified Dermatologist About Us: Zoetis has a team of talented specialists supporting key therapeutic areas that includes 4 board-certified dermatologists. We are dedicated to providing our customers and the veterinary profession with expert contemporary medical education and scientific support, helping them to deliver the best care possible for pets. View the Zoetis Specialist team introduction video. Role Overview: As a Field Dermatologist, you'll be a key player in educating veterinarians, focusing on disease state, diagnosis, and management of allergic and atopic dermatitis. The position is highly collaborative, working closely with field colleagues, while also being an advisor to business leadership and headquarters teams on products, services, and future pipeline products in Dermatology. Key Responsibilities: Education & Support: Partner with field colleagues to deliver engaging educational and clinical presentations on dermatology. Provide balanced, science-based product information to veterinarians centered on best medicine. Adapt your content and communication to meet the unique needs of each customer. Create innovative content, sharing your insights and experience to support and grow the Zoetis Dermatology Portfolio. Professional Engagement: Build a reputation as a trusted advisor to Zoetis colleagues, veterinary healthcare teams, KOLs and corporate partners. Be recognized as a sought-after and credible speaker able to connect with audiences in varied settings, from a roundtable discussion to delivering a keynote address at major conferences. Establish strong relationships with dermatologists in private practice, at veterinary colleges and within professional organizations. Be active in professional/specialty/customer organizations by serving on committees, boards and commissions or as an officer or speaker on the organization's behalf. Business, Marketing & Training Support: Provide expert opinion on emerging treatment guidelines and protocols for integration into brand/business strategy and tactics. Be the subject matter expert advising marketing teams on technical and clinical aspects of dermatology. Have an active role in developing and delivering training programs for sales and technical colleagues. Be prepared to mentor colleagues across business units, sharing your experience and insights. Zoetis Values and Personal Development Demonstrate Zoetis core beliefs and behaviors. Fully embrace Zoetis efforts and initiatives in Diversity, Equity &Inclusion, and Sustainability Lead with influence by example, with actions aligned to Zoetis mission and values. Constantly seek ways to improve Zoetis and take leadership in identifying continuous improvement initiatives by proactively integrating insights into future engagements. Maintain comprehensive knowledge and understanding of all scientific and medical information relative to the dermatology and actively maintain a personal development plan that supports career aspirations. Qualifications: Doctor of Veterinary Medicine (DVM) or equivalent. Board certification in dermatology preferred - board eligibility considered. 6-8 years of experience in clinical practice, academia, research, or industry is an advantage. Excellent communication and presentation skills. Ability to work collaboratively in cross-functional teams. Willingness to travel 60-70% of the time, including some weekends. Why Zoetis? Innovative Environment: Be part of a company that values innovation and is at the forefront of veterinary medicine. Committed to Science - Committed to Dermatology. Professional Growth: Access continuous learning opportunities and professional development programs. Collaborative Culture: Work in a supportive, team-oriented environment where we believe our colleagues make the difference. The US base salary range for this full-time position is $167,000-205,000. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the base pay target range for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. [This position is also eligible for short-term incentive compensation [This position is also eligible for long-term incentives In addition to compensation, Zoetis offers a comprehensive benefits package that supports the physical, emotional and financial wellbeing of our colleagues and their families including healthcare and insurance benefits beginning on day one, a 401K plan with a match and profit-sharing contribution from Zoetis, and 4 weeks of vacation. Visit zoetisbenefits.com to learn more. Full time RegularColleague Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search. Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at ********************************** to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at ********************** site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.
    $167k-205k yearly Auto-Apply 10d ago

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