Administrative specialist jobs in Leesburg, VA - 985 jobs

ABOUT THE JOB This is a high trust role for an experienced Executive Personal Assistant with deep property/vendor management experience, who is comfortable working in close partnership with a principal who has clear preferences and a defined way of doing things. She will share an office with the principal and become the person she relies on to keep information flowing, maintain order, and ensure that her home, projects, and personal affairs move forward without unnecessary friction. Someone who listens closely, communicates thoughtfully, and approaches each day with calm professionalism will thrive here. The position blends traditional executive and personal support with significant property and vendor management. The principal's primary residence is in Washington DC, which is where the assistant will be based, but she also owns properties in Michigan, New York, and Massachusetts. The assistant will coordinate with service providers and staff at all four properties to manage schedules, maintain records, and ensure that everything meets the principal's expectations. This role is also an opportunity for the assistant to support the principal's philanthropic work and assist in building out the operations of her foundation. The assistant will take on research, special projects, contact and document management, and the day-to-day communication flow that keeps everything running smoothly. Schedule The schedule is Monday through Friday, 9-5pm. The principal values privacy, routine, and clear boundaries, which makes this a rare opportunity to work in a senior level position with stability and predictability. THE EMPLOYER The principal is a Washington DC resident with longstanding ties to the region and an active personal, civic, and philanthropic life. Her DC home is her primary residence, though she spends part of each week in New York for work and retreats to homes in Massachusetts and Michigan during the summer and holidays. Her DC residence is supported by a household team that includes a long tenured houseman and two housekeepers. Her standards are high, and her style is direct. She appreciates someone who is organized, steady, observant, and able to keep pace with her structured approach to managing both her home and personal affairs. While she is private and discerning, she values relationships and responds well to someone who communicates clearly, respects her preferences, and supports her in a way that feels seamless, thoughtful, and aligned with how she likes things done. RESPONSIBILITIES Executive & Personal Support Partner closely with the principal in a shared workspace and maintain a calm, professional presence throughout the day Professionally represent and interface with the principal's family, friends and colleagues at all times Support the management of her calendar, coordinating meetings and logistics at her request Maintain and update contact lists, emergency contacts, and key information repositories Prepare written updates and summaries, using the principal's preferred structure Draft correspondence, notes, and written materials with excellent penmanship and attention to detail Review, route, and track bill pay and expenses in coordination with the principal's wealth manager Handle mail, scanning, filing, photocopying, document organization, and other administrative tasks Support research, archives, writing projects, and other special initiatives Assist with the operational buildout of her foundation and help coordinate fundraising and philanthropic activity Property/Vendor Management Maintain oversight of the DC residence, ensuring that household staff and vendors meet the principal's expectations Coordinate directly with the houseman and housekeepers, providing leadership and structure while respecting existing relationships/workflows Manage property calendars, maintenance schedules, punch lists, warranties, contracts, and household documentation Liaise with service providers and contractors at all properties, ensuring accurate communication and follow through Source, vet, schedule, and supervise vendors as needed, securing competitive bids and monitoring performance Maintain property files, budget documents, maintenance logs, and renovation records Support landscaping and grounds programs as needed, coordinating mowing, pruning, seasonal changes, irrigation, and pool or hot tub maintenance Advance properties as necessary to prepare for the principal's and/or guests' arrival Monitor safety procedures and security systems and communicate all relevant updates to the principal Support ongoing special projects, storage inventory, and organizational improvements across properties MUST HAVES 7-10 years of relevant experience supporting a private principal or family in a high touch environment Strong administrative foundation, including document management and digital/paper filing Excellent written communication skills and neat penmanship (sample expected) High proficiency with Apple products, iCal, spreadsheets, and general home office technology Experience managing household staff and multiple vendors with confidence and tact Comfort working in close physical proximity to a principal each day Ability to maintain strict confidentiality, discretion, and a need-to-know mindset Professional polish, sound judgment, and the ability to work steadily alongside a strong personality ABOUT YOU You are organized, intuitive, and observant, with a talent for picking up preferences quickly You have a calm, centered presence and do not get rattled by direct communication You enjoy creating order, managing information, and keeping systems running smoothly You take pride in being a reliable right hand and in building trust with a principal You are capable of managing multiple properties, deadlines and personalities both in-person and from afar You understand high standards and can uphold them without ego or pushback You communicate clearly and succinctly, both verbally and in writing You are protective of your principal's privacy and operate with humility and judgment Spanish speaking is a plus for communicating with staff and vendors Excellent references and a history of longevity in past positions required COMPENSATION & BENEFITS Salary of $137,000+ (depending on experience) Annual performance bonus opportunity Health insurance provided with full employee coverage 13 paid holidays each year 10 days paid time off (PTO) This position is listed by Old State Staffing, the Mid-Atlantic's #1 referral agency for household, child & family-care, executive/personal support and family office staff. With over 40 years of experience placing exceptional candidates with successful families and individuals, we represent roles that are as dynamic and tailored as the families we support. Our principals value discretion, professionalism, and long-term success, and we provide candidates with insight, guidance, and ongoing support throughout the hiring process. Learn more at www.oldstatestaffing.com.

Xcel Construction is a growing construction comapany. We work on multiple commercial construction projects and are building a structured office environment to support accounting, project management, and leadership. We are looking for a smart, motivated Administrative Assistant who wants hands-on experience in a real construction office environment and is interested in learning how a business operates. Position Summary The Administrative Assistant provides general office and administrative support to the accounting team, project managers, and company leadership. This is an entry-level role ideal for: Someone currently in college Someone taking business or accounting classes Someone early in their career who wants exposure to construction operations We are looking for someone organized, reliable, bilingual, and eager to learn. Required Qualifications Fluent in English and Spanish Strong organizational skills Comfortable with basic computer tasks (email, documents, spreadsheets) Willingness to learn and take direction Reliable, punctual, and detail-oriented Preferred (Not Required) Currently enrolled in college or technical courses (business, accounting, management, or related) Interest in construction, business operations, or accounting Basic familiarity with Excel or Google Sheets Job Type: Full-time Work Location: In person

Office Coordinator . Our client, a well-respected builder, is seeking a part time (32 hours a week) Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly. You will be the first point of contact for visitors. Behind the scenes, ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you'll thrive here. Office & Workplace • Manage the front desk and serve as the first point of contact for employees, visitors, and vendors • Keep shared spaces tidy, refreshed, and presentable-conference rooms, kitchen, supply areas, and reception • Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials • Restock and organize the vending machine and ensure everyday office items are available and easy to find • Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day • Coordinate breakfast/lunch orders or meeting catering as needed • Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking • Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use • Act as the go-to person for office-related questions, vendor coordination, and facility needs Interviews & Candidate Experience • Welcome interview candidates upon arrival and ensure they feel comfortable and supported • Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset • Print and organize interview folders/packets including resumes, schedules, and interview materials • Support an interview experience that feels polished, professional, and well-run Events & Team Support • Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup • Help create a positive culture in the office through thoughtful details, organization, and hospitality • Assist with celebrations and team moments (birthdays, milestones, internal gatherings) Who You'll Work With You'll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment. You bring: • Strong organizational skills and a high level of initiative-taking • A service-minded, solution-oriented approach • Ability to create structure and consistency in a busy environment • Confidence in a front-facing role with professional and friendly communication • Strong follow-through-you don't just start tasks, you finish them • Experience supporting office events and day-to-day office operations • Comfort coordinating vendors and working with building management • Experience supporting interviews, candidate experience, or team scheduling materials Your Track Record • You bring positive energy and help others feel comfortable the moment they walk in • You're reliable, consistent, and proud of creating a workspace that feels welcoming and polished • You take initiative and naturally notice what needs to be refilled, organized, cleaned, or improved Schedule This is a part-time (32 hours/week) role, working Monday - Thursday from 8:30 - 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote work opportunities. The anticipated annual salary for this position is approx. $55,000+ plus bonuses. Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs. Interested? Apply today!

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Monumental Sports & Entertainment (MSE) is one of the largest integrated sports and entertainment companies in the country with one of the most diverse partnership groups in all of sports. MSE owns and operates seven major and minor sports teams: 2018 NHL Stanley Cup Champion Washington Capitals, NBA's Washington Wizards, WNBA's 2019 Championship Washington Mystics, NBA G League's Capital City Go-Go, 2021 & 2020 NBA 2K League Champion Wizards District Gaming and Caps Gaming, an esports sub-brand of the Capitals. Additionally, it holds a significant investment in a seventh professional team, Team Liquid, an endemic esports team owned and operated by aXiomatic, in which MSE is an investor. In September 2022, MSE acquired the regional sports network, then-called NBC Sports Washington and newly rebranded as Monumental Sports Network. Monumental Sports Network now holds the exclusive local television media rights to Capitals', Wizards', and Mystics' games. The network is both a linear channel and a digital operation. Prior to acquiring the linear platform, the digital platform was launched by MSE in 2016, as the first-of-its-kind regional sports network for digital, mobile, and streaming platforms. Those linear and digital platforms are now combined and join Caps Radio, Wizards Radio, MSE Outdoor and Monumental Productions for a full suite of six media enterprises. In addition to Capital One Arena - a venue which hosts 3M+ visitors across over 250 events annually, MSE also manages MedStar Capitals Iceplex (training facility for the Capitals), MedStar Health Performance Center (training facility for the Wizards, Mystics, and Go-Go) and EagleBank Arena (a 12,000+ live event venue on George Mason University's campus). In July 2020, MSE partnered with William Hill (subsequently acquired by Caesars Entertainment) to open the first ever in-arena sportsbook in North America, now called Caesars Sportsbook. MSE opened "District E powered by Ticketmaster" in the spring of 2023, a flagship esports and entertainment venue. This 14,000-square-foot live-event theater offers a 365-day-a-year series of immersive experiences in esports, music, culinary excellence, event programming, and community events. MSE proudly promotes its core values for all those that interact with the company. As a member of our team: You will provide first-class customer service and value for our fans. You will champion a double-bottom line that engages, unifies, and gives back to the community we serve. You will work tirelessly to build generationally exceptional teams that compete for championships year after year and create lifelong memories for our fans. You will measure performance with specific objectives and metrics and our analysis and decisions are compelled by data. You will prize leadership, but you should value teamwork and collaboration and transparency even more. We treat each other with respect. We act with honesty and integrity. We remain humble. You will innovate. We are nimble and first to market. We are not averse to risk. You will have fun. We are in the business of happiness. Position Overview: The Mascot Handler assists the Mascot Manager in duties on a game day and at appearances. A handler is the voice of the character during every event, as the performer does not speak. Handlers are also tasked with capturing media and sharing on Slapshot's social media accounts. Are you an enthusiastic and creative individual with a passion for sports entertainment? We'd love to hear from you! Responsibilities: Ensure the safety of the performer and fans during performances. Communicate for the performer, both to fans and to Game Entertainment Team. Capture media (photo/video) of performances. Setup and teardown event necessities (dressing room, prop/wardrobe placement, drum, and giveaways). Other duties as assigned. Minimum Qualifications: 2+ years experience in Sports Entertainment at any level. Flexibility to work nights, weekends, and holidays. Creative, resourceful, strong decision-making skills. Ability to adapt quickly in high-pressure, time-sensitive situations. Basic understanding of social media platforms and the Slapshot character. Pay Rate: $18.00 USD/hour. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pilot Assistance Speicalist The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Pilot, Specialist, Operations, Medical, Support, Aviation, Healthcare

Title :: Administrative Assistant Pay :: $43.57/HR ***************Need only local to Washington DC Area******************* Role Objectives Provide administrative support by: • Handling business travel bookings and travel expense reimbursements using Concur. • Responsible for submission and management of reimbursement requests, and tracking and payment of expenses. • Maintain contacts and distribution lists for the team. • Scheduling and hosting meetings, in-person and online. • Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed. • Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests. • Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages. • Maintain office handbook. • Respond to ad-hoc requests. Qualifications and Skills • Experience in an administrative capacity, preferably in a corporate environment. • Experience with Concur (in travel booking, requesting and expensing). • Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook. • Ability to multitask and work in the fast-paced environment. • Strong written and oral communication skills. • Possess strong organizational skills and excellent attention to detail. • Highly collaborative and flexible in a team environment and able to form good relationships. • Excellent time management skills and ability to multitask and prioritize work. • Preferred Education/Licenses/Certifications/Registrations: - Bachelors degree preferred. • Other Skills, Abilities and/or Training: - Writing, reading, and verbal communication skills in Japanese is preferred.

Clearance: Secret Clearance BluePath Labs is a fast-growing research and consulting company committed to solving complex problems for federal, state, and local government clients. We offer a range of professional, scientific, and technology services. Our specific areas of expertise include business consulting, research and data science, and technology integration. We are actively seeking a Secret-cleared Administrative Support Specialist/ Receptionist to support our clients at the USDTA (U.S. Trade and Development Agency). Note: This position is contingent upon contract award. We are currently seeking qualified candidates to include in our proposal for an upcoming government contract. Applicants selected may be contacted for further steps if the contract is awarded. Work Description: The Administrative Support Specialist/ Receptionist is proficient in the use of commercial software packages and databases, including Microsoft Outlook, Teams, Word, PowerPoint, and Excel. The specialist demonstrates strong organizational and customer service skills and has the ability to respond flexibly and provide rapid assistance in time-sensitive environments. U.S. citizenship is required, along with the ability to obtain and retain a "SECRET" security clearance. Responsibilities: The Administrative Support Specialist/ Receptionist will support tasks such as: Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication Ability to maintain records of receipt, mailing dates, and other required information Ability to ensure appropriate mailing and/or shipping of packages, letters, etc. Experience managing calendars, scheduling meetings, appointments, and greeting high level guests Experience creating and distributing correspondence, reports, and other documents Track inventory of office supplies and notifying admin office of need to replenish those supplies Experience providing general office support like various administrative tasks, data entry, filing, and customer service Ability to manage multiple tasks and prioritize effectively Ability to manage the receptionist area Proficiency in office software and equipment Minimum Requirements: Secret level clearance High School Diploma required, higher education preferred. 1-3 years of experience in a professional office environment as a support assistant, receptionist, or equivalent position. Effective written and verbal communication skills for interacting with various individuals. Proficiency with Microsoft Excel, PowerPoint, and data visualization tools. Benefits: BluePath Labs offers a comprehensive benefits package. Benefits include, but are not limited to: healthcare reimbursement, lifestyle & wellness reimbursement, Flexible Spending Account (FSA), tuition assistance, 401(k) with company match, and paid time off for vacation / sick leave, in addition to 12 holidays per calendar year. About BluePath BluePath Labs combines mission and business insights with advanced technologies to deliver measurable performance improvements for our clients. BluePath is dedicated to surpassing client expectations by always living by our core values of integrity, professionalism, and resilience. BluePath's extensive experience in Government, Military, Commercial, and Academic environments is unique among small businesses and a core differentiator of our solutions. Our multidisciplinary background allows us to solve diverse and complex problems. Most importantly, we work closely with our clients to frame problems correctly, optimize processes, leverage technologies, and implement enduring solutions. Labs are where ideas are born, experiments occur, and breakthroughs happen. It is the hallmark of BluePath's culture. ***************************** BluePath Labs is an equal opportunity employer.

The Administrative Assistant will serve as a key support figure to the President/COO, ensuring efficient management of requests, tasks, and deliverables. This role involves managing email and telephone correspondence, coordinating schedules, and providing administrative support to the Management Team. Responsibilities + Act as a gatekeeper for the President/COO, filtering requests for time, tasks, deliverables, and information. + Manage email and telephone correspondence for the President/COO to ensure timely response and follow-up. + Brief the President/COO on the status of duties on a daily basis. + Generate scheduled reports and presentations for the Management Team. + Generate, manage, and maintain documents to support installation projects, including submittal packages, manuals, and close-out documents. + Maintain business forms and registrations as required, including licenses, security clearances, associations, insurance certificates, and vendor setup. + Make travel arrangements, including hotel, flights, and car rentals. + Coordinate the schedules of the Management Team, ensuring seamless execution of meetings, deadlines, and presentations. + Attend internal meetings, generating accurate meeting notes and assigning tasks for follow-up. + Perform other tasks as required to ensure the company's workflow runs smoothly. Essential Skills + 3-5 years of administrative assistant experience. + Proficiency in schedule management, problem-solving, and customer service. + Experience with projects, invoicing, data entry, and calendar management. + Typing speed of 40 wpm. + Proficiency in MS Office Suite, QuickBooks, and Adobe. Additional Skills & Qualifications + Associate's degree or equivalent experience preferred. + US Citizenship required; The Administrative Assistant will work in a supportive and dynamic team environment. The role is 100% onsite, with hours from 8:30 AM to 5:00 PM on Monday and 9:00 AM to 5:00 PM from Tuesday through Friday. The office is smaller, with about 10 employees, promoting a culture that is feedback-driven, results-driven, and celebrates wins. The dress code is business casual. The office setup is in a pit, but new, taller cubicles have been ordered to enhance the work environment. Job Type & Location This is a Contract to Hire position based out of FREDERICK, MD. Pay and Benefits The pay range for this position is $19.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in FREDERICK,MD. Application Deadline This position is anticipated to close on Jan 26, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

The Order of Malta Federal Association in Washington DC (a Roman Catholic lay religious order and 501(c)3 non-profit organization in downtown Washington DC has an immediate opening for a full-time Program & Administrative Coordinator. This person provides administrative support to the Executive Director and will assist in the administrative functioning of the Executive Office. S/he will join an office team supporting the various work(s) of members in the Federal Association. This is a full-time and in-person position that reports to the Executive Director, with much opportunity for professional advancement. Responsibilities include, but are not limited to: -Administrative management for the Executive Director (e.g., written and verbal communications, schedule arrangements, etc.) -Special event and project coordination -Member services and support -Other duties and responsibilities as needed Minimum Qualifications: -Bachelor's Degree (preferred) -Strong written and oral communication skills -Demonstrated ability to work both independently and within a team -Manage deadlines and ability to multitask -Proficiency with MS Office Suite The Order of Malta - Federal Association, U.S.A. office is located two blocks from Farragut North metro station and is accessible by Metrorail and Metrobus. To apply, please send your resume and cover letter to Britton Brindle, ********************************* For more information, please visit *************************** Job Type: Full-time Beginning Salary: $48,000.00 per year Benefits: 100% Paid Employee Health insurance Paid Sick Leave Paid Time Off 403b savings match after one year

* Only open to LOCAL candidates in the Washington, DC Metro area (Arlington/Falls Church/McLean ideal, or willing to commute there). The work is hybrid and part-time; physical presence is needed at times.* *Application must include a COVER LETTER. All our applications are screened by a human.* Regular office hours are 9AM - 6 PM. Workload varies -- busier in the first week of the month with time-critical tasks, can be slower in later weeks. Commitment required for regular and predictable availability for 10-20 hours/week (40-80 hours month). Hours may increase if workload increases (we are growing), or if you are able to take more off our plates by delivering quality work and earning trust. Must be able to meet in-person once a week. Because we are a small business, the work can involve doing an odd assortment of jobs described below in ‘About the Job'. We are looking for someone exceptionally good. The ideal candidate is someone smart (and scrappy) and reliable, with experience in a professional consulting environment, who is looking for part-time work. Because the work is sporadic, you need a good working memory or be in the habit of taking notes. Pay: $25-$35/hour depending on experience and abilities. Schedule: Part-time during normal business hours Work Location: Hybrid with at least one day/week in person *This is not an internship. We are looking for long-term commitment.* ABOUT THE JOB Office Administration at Energy Shrink involves two main roles: (1) maintain daily office operations, and (2) support business development. We call these the wheels of the Energy Shrink bus that must keep turning regardless of what projects we are working on. Your job is to keep the wheels on and turning! You will get exposure to many facets of small business operations in a collaborative environment and work with seasoned consultants. However, this is a small business which requires a willingness to work on an odd assortment of jobs. Depending on the day, you may be wearing an office admin or executive assistant hat. Some examples of tasks an office administrator regularly performs at Energy Shrink include scheduling, vendor research, event planning, note-taking in meetings, interacting with clients and contract officers, to managing the team's timesheets, depositing a check, picking up a package, and recording business cards. If you have unique skills that allow you to take on other tasks, your role may expand (e.g., you may be good at social media, or helping with MS Word reports). EXAMPLES OF TASKS 1. Daily office operations include administrative tasks such as monitoring expenses, contractor payments and rent, creating and maintaining SOPs, and maintaining certifications unique to a women-owned small business. These tasks require attention to deadlines, agile thinking, and dogged follow-ups to stay on top of. 2. Business development tasks include tracking and maintaining relationships and monitoring numerous websites for relevant opportunities, and managing newsletter distribution list. You may also be asked to manage the Inbox emails, and input new contacts in Outlook and HubSpot. You will be asked to use Slack and MS Outlook to communicate and manage tasks MS Word and Excel to manage certifications, projects, and budgets ABOUT THE CANDIDATE Desired Personal Qualities Trustworthy and discrete person to handle sensitive business information Dependable about managing repetitive tasks that are important for company operations Happy to take charge of the routine tasks and deliver them well -- on time and with high quality High integrity and work ethic to deliver work responsibly in the time billed Highly organized with the ability to multi-task and take initiative Ability to figure things out independently and keep notes for future use Ability to take direction Unfazed by the occasional quick turnaround Preference will be given to candidates with a quick and calm mind, a mature and positive attitude, discretion and social skills, and the likelihood of a long-term commitment. Does this sound like you? Required Qualifications Must be local to the DC Metro area (see opening lines of job ad) Must be legally authorized to work in the US College graduate Must have 3+ years of work experience in a professional consulting environment Fluency with MS Office products, including Outlook, Excel, and Word Professional written, verbal, and interpersonal communication skills to represent the company in front of external clients and business partners Nice to have Analytical mindset is a plus Excellent command of the English language Ideally, also able to contribute to marketing on some of these platforms Twitter, Facebook, LinkedIn, Instagram HubSpot, WordPress Paint, Canva, Photoshop or similar image editing software HIRING PROCESS A cover letter is required along with the resume. The candidate will clear verbal interviews and a sample task. References are required. At least one reference is required from a colleague in a consulting environment. A background check will be conducted. There will be a trial period before regular employment is offered. Note: In a small company experiencing growth, a good fit with the team work culture is a must (as described in the desired personal qualities). There will be a 60-day probation period during which we will mutually determine whether this is a good fit. Energy Shrink, LLC is an equal opportunity employer. ABOUT ENERGY SHRINK Energy Shrink is a boutique consulting practice focused on the decarbonization of buildings. Combining decades of US and international experience at reputed consulting firms with the flexibility of a small business, Energy Shrink offers high-quality consulting that bridges the gap between building science knowledge and the global marketplace. We are a certified woman-owned small business based in the Washington, DC metro area, celebrating a decade in business this year. See more about us on our website at *********************

The Choice is managing an exciting direct hire position for our client- a higher education association in the public health space. This position will directly support the organization's university accreditation programming division, which is a very mission-critical area. Location: downtown Washington, DC Schedule: 3 days a week in the office required for the first 90 days, then 1-2 days a week. Salary: $61,000-$67,000; based on experience. Qualifications: Completed Bachelor's degree or higher At least five years of professional experience, demonstrating strong administrative support to high level staff members and leadership Previous professional experience with an association or in higher education would be a very large plus. Job Duties: Provides administrative support to the division's Staff Leadership Team, Board of Commissioners, and committees. Responds to questions from constituents, including administrators, faculty, residency/fellowship program administrators, students, residents, fellows, as well as the public. Provides back-up receptionist duties, as needed. Provides support to and responds to questions from volunteers (e.g., Board and committee members, on-site evaluators). Develops, receives, disseminates, and/or conducts quality control review for Board and committee meeting agenda, materials, and minutes, under the guidance of the Staff Leadership Team. Gathers and analyzes data related to accreditation processes and higher education topics; prepares related updates, correspondence, and reports for review by the Staff Leadership Team. Makes recommendations to the Staff Leadership Team about needed changes or areas where the division's performance could be improved, and participates in the implementation of such changes, as appropriate. Prepares and disseminates correspondence related to accreditation and program monitoring processes. Liaises with identified vendors to maintain inventory for materials including, but not limited to, marketing collateral and publications. Provides operational and administrative support and departmental integration across different work streams to maintain efficiency and compliance with policies and to meet external and internal deadlines.

We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today! Key Responsibilities: Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events. Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person. HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS. Why You'll Love Working Here: Competitive hourly rates. Opportunities to grow and learn from leaders in their industry. The chance to work in a fun and lively work environment. What We're Looking For: Experienced. You have prior administrative assistant or receptionist experience. Professional . You have strong written and verbal communications skills. Organized. You can juggle multiple tasks at once. Focused. You are highly adaptable and can work in a fast-paced environment. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

BlueForce, Inc. is seeking Senior Office Administrators to provide professional services and subject matter expertise CONUS and OCONUS in support of the US Department of State (DoS) Bureau of International Narcotics and Law Enforcement Affairs (INL) Program. If you want to be considered for this opportunity, please apply to the labor category that best matches your profile and expertise. Our recruiting team will be happy to contact you and keep you informed of this upcoming project. Job opportunities, duties, responsibilities, and qualifications are subject to change based on specific task orders that will be published in upcoming months Duties and Responsibilities: Generally supports the Deputy Executive Director level or higher. Prepares / reviews correspondence, reports, and other documents while ensuring correct grammar, punctuation, and in accordance with established procedures/regulations. Schedules meetings, appointments, and conferences (sometimes large scale in nature) in accordance; remind attendees of scheduled events to ensure prompt and timely attendance; reschedule appointments when it is clear not all commitments can be made or contact other personnel to attend meetings in lieu of the supervisor, when necessary. Receives visitors, phone calls, and mail requests; determines nature of request/urgency and answers or refers to the appropriate person; follow up as needed. Reads incoming publications, regulations, and directives that may be important to the activities of the staff; refers those of importance or interest to appropriate individuals; receives requests for information and ensures information is assembled within the specified time period. Tracks and completes time and attendance requirements. Makes travel arrangements and prepares travel orders and vouchers in accordance to the preferences of the traveler and in accordance to Federal regulations; notifies organizations to be visited; keeps in touch with staff in route. Researches information that is difficult to obtain, compiles data, makes preliminary analysis for the supervisor or other staff officers as appropriate. Maintains files and records accurately through spreadsheets, charts, graphs, etc. Aids in requisitioning office supplies, printing support, and related materials.

OB-GYN Shady Grove of Advantia is seeking a full-time Administrative Coordinator. OB-GYN Shady Grove of Advantia has 1 office location in Rockville, MD. Job Responsibilities: Serves patients by greeting and helping them, scheduling appointments, and maintaining records and accounts. Welcomes patients and visitors in person or on the telephone, and answering or referring inquiries. Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone. Ensures availability of treatment information by filing and retrieving patient records. Maintains patient accounts by obtaining, recording, and updating patient charts. Protects patients' rights by maintaining confidentiality of medical, personal, and financial information. Maintains operations by following policies and procedures, reporting needed changes. Contributes to team effort by accomplishing related results as needed. Qualifications: Must have substantial knowledge of HIPAA and OSHA regulations and general understanding of medical terminology. Call center experience in medical practice required. Bilingual in Spanish required. Experience with Athena preferred. Benefits & Compensation: Health, Dental, and Vision Insurance Health Savings Account (HSA) and Flexible Savings Account (FSA) Option 401k Retirement Plan + company provided match after 1 year of employment Life and Disability Insurances Paid holidays & PTO Compensation Range: $17.50-$20.50/hr Please note compensation is based on years of experience. About Advantia Health: To provide the highest quality patient care available, OB-GYN Shady Grove of Advantia is partnered with Advantia Health. Advantia is transforming healthcare for all women - setting a higher standard of care and convenience while reducing unnecessary costs. Compassion and value inspire everything we do. We take time to listen, answer questions completely, and offer helpful technology between visits so that our patients are empowered and at ease. Alongside coordinated care, Advantia is pioneering care models that align incentives with the best interests of women and their families. Please note: OB-GYN Shady Grove of Advantia is dedicated to providing unparalleled healthcare to our customers by employing the most highly-qualified individuals. If you are selected for further consideration, you will be subject to a background investigation. COVID-19 and Flu vaccination is a required condition of employment. Advantia Health is an Equal Opportunity Employer that is committed to global diversity: It is a place where good people want to work, and customers want to continue to engage in EOE M/F/D/V.

Why You Want To Work Here: We are seeking a highly organized and detail-oriented Office and Seminar Coordinator to join our team. This entry-level position is perfect for recent graduates looking to start their career in a dynamic and supportive environment. Responsibilities of the Office and Seminar Coordinator: Coordinate and schedule seminars, meetings, and other office events. Manage office supplies, equipment, and overall office maintenance. Assist with administrative tasks such as answering phones, responding to emails, and managing calendars. Support the preparation and distribution of seminar materials, including presentations, handouts, and digital content. Greet and assist visitors, ensuring a professional and welcoming environment. Collaborate with team members to ensure the smooth operation of office functions. Maintain accurate records of seminar attendance, feedback, and other related data. Qualifications of the Office and Seminar Coordinator: Bachelor's degree in a related field preferred. 2-3 years of experience in an administrative or coordination role, association or nonprofit experience a plus Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving.

ACI is seeking an Administrative Assistant (AA) to provide the organizational support necessary to meet the needs of a high profile project. Job location is Washington DC. Duties include but not limited to: Data collection and processing in support of specific management systems. Manage flow of correspondence. Review, screen, control, maintain records, and coordinate responses on incoming correspondence. Edit and produce final copy of formal correspondence, correspondence summaries, briefings and reports. Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines. Assist in preparation of briefing charts and other presentation materials. Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies. Assist with official visitor arrangements. Oversee all office administrative functions. Draft as needed and maintain administrative procedures such as contact lists and shared calendars. Interface with other support services including internal and external organizational POCs. Requirements - 1-2 years' experience. Bachelors Degree is preferred. - Ability to work in a very fast paced organization. Multitasking is essential. - Strong proficiency in MS Word, Excel, Outlook, and PowerPoint - Pleasant, tactful and professional attitude and appearance - Excellent writing, editing, and proofreading skills - Must perform well under pressure and high workloads, and be able to communicate effectively. You must be a US CITIZEN - an active DoD Secret Security Clearance is preferred, however, ACI can obtain a clearance. Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K. Aegis Corps, Inc. is an Equal Opportunity Employer.

This position is responsible for performing general tasks for the Veterans Education and Employment Director, in support of their Commission, Committees and Division. ESSENTIAL FUNCTIONS: Office Administration: Serve as receptionist Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment Screen phone calls, redirect calls, and take messages Receive deliveries; sort and distribute incoming mail Organize and schedule meetings and appointments Maintain calendars and invitations Maintain contact lists Coordinate on-site, virtual and other meetings/events Produce and distribute correspondence, such as memos, letters, emails, invoices, reports and other correspondence Prepare, dispatch and archive correspondence and meeting minutes Assist in the preparation of regularly scheduled reports Create and maintain filing systems, both electronic and physical Process citations and certificates Manage accounts and perform bookkeeping Order office supplies; create purchase requests Prepare the monthly credit card and travel expense reports Distribute payroll and payable checks Prepare and facilitate IT equipment and help desk requests Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain office supplies inventory Determine inventory level; anticipate needs; place orders; and verify receipt of purchases Ship brochures/pamphlets Travel Arrangements: Coordinate airline, hotel and other required reservations Prepare travel requests Events (National Convention, Washington Conference, Spring/Fall Meetings): Prepare invitations, agenda, reports, etc., in connection with events Arrange logistics (transportation, on-site points of contact, schedule, etc.) Communicate with participants to coordinate details and gather required information Travel in support of the organization, as required Perform other duties as assigned. Reports directly to Director Education/Technical Knowledge: High school diploma or equivalent; college degree preferred Additional Skills Needed: Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Teams, etc.) Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Experience: 3 years up to 5 years Supervision of Others: This position involves no responsibility of authority for the direction of others. Problem Solving: Involves the evaluation, refining and improving of concepts and practices or the trying out of developments and ideas of others. Impact of Decisions: Work involves opportunities for judgmental errors which would result in substantial added cost or reduced efficiency within and between functional units until corrected- usually requires longer time. Internal and Public Contacts: Inside the organization, which require the routine exchange of information or simple factual data. Outside contacts are routine and/or negligible. Physical Factors and Working Conditions: Physical demands of the position are those, which require manual dexterity for typing/word, processing. The employee is regularly required to talk and hear. The employee frequently is required to stand; walk; sit; use hands to fingers; and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. Working conditions are within a well-lighted area with air conditioning. Must be able to travel occasionally. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands of the job.

The Administrative Assistant acts as the daily source of information to the residents on a variety of association-related matters, performs administrative tasks and assists Management. Must be detail oriented, diplomatic, take initiative and have dem Administrative Assistant, Administrative, Assistant, Community Manager, Property Management

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!