Administrative specialist jobs in Lexington, KY - 85 jobs

Taylor Hospitality is immensely excited to be working with the Capital Plaza Hotel in Frankfort, KY. and will soon undergo renovations and exciting new changes! With all of the expansion and growth, we are on the hunt for dedicated and bright new team members to grow with us! Are you looking for an exciting job where you can put your skills, talents and education to work with a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? This is an exceptional opportunity for you! Working with Taylor Hospitality, means you'll be working in a collaborative environment, you will have access to great growth opportunities, and exciting new challenges will come your way each day. Compensation: $40,000k - $45,000k per year. Benefits Package: Full-Time Team Members receive benefits including health, dental, vision, and life, 401(k), STD, LTD, paid holiday, vacation, personal & sick time, lean management training, and numerous other employee discount benefits through our HR provider LL Roberts. The Bookkeeper / Administrative Assistant provides both office support and financial record keeping support at the Hotel. This is done by recording daily financials, maintaining filing systems, reconciling bank statements, help managing accounts payable/receivable, and processing invoices and other payments. What You'll Be Doing: Receive, approve, and when necessary, investigate client's accounts payable invoices. Code payables for accounts payable clerks to input. Communicate (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts. Keep track of client assets. Handle client mail. Prepare appropriate schedules and reports as requested by clients and partners. Deposit accounts receivables into client bank accounts. Handle client payroll. Handle investments. Receive, review, and post broker statements. Assist accountants on tax return preparation. Perform other duties as assigned by accountants or partners. What We're Looking For: Associate's degree in Accounting, Finance, or related field preferred. Minimum of two years responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger, and financial reports. Prior experience in Business Management preferred. Proficiency in bookkeeping software. Strong knowledge of accounting principles and practices. Data-faction experience. Ability to perform several tasks concurrently with ease and professionalism. Detail-oriented and highly organized to ensure accuracy of financials. Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns. Ability to communicate clearly and concisely, verbally and in writing, in English. Must be able to keep client matters strictly confidential. Must have excellent interpersonal skills and customer service skills. May be required to become a Notary Public. Why You'll Love it Here: Step into the heart of hospitality at the Capital Plaza Hotel! Be part of a lively, fast-paced team where your talents keep things running smoothly behind the scenes. Every day brings new challenges, opportunities to grow, and the satisfaction of supporting an amazing guest experience! Additional Information: Kindly, be aware that the job description provided is not an exhaustive account of the activities, duties, or responsibilities entailed for this role. Standard Operating Procedures, Training Checklists, and Departmental Handbooks will be provided to ensure the Team Member is trained in all duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Up to Par Management and Taylor Hospitality are Equal Employment Opportunity companies, we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, religion, sex, national origin, sexual orientation, age, citizenship, marital status, or disability. About the Company: Up to Par Management | Taylor Hospitality Vision is to be an Exceptional Hospitality and Golf Management Company built by Exceptional Team Members who are Delivering on our Purpose to Positively Impact Others.

Office Administrator - Lexington, KY DISHER is currently partnering with a leading company providing plastic corrugate pipe solutions. The company is based out of Europe and is quickly growing. It has a great reputation globally and focuses on optimizing its processes to create innovative and world-changing products. The company serves customers all over the world, but its main market is the U.S. where it has a service hub in Kentucky. What it's like to work here:This company has a team-oriented work atmosphere and a flat hierarchy with short decision-making processes. It offers many opportunities for self-realization and professional growth. As the office administrator, you will use your skills to help manage service projects and initiate future developments for the company. Your work will help shape the future of the organization, and your efforts will contribute to the growth and success on the American market.What you'll get to do: Coordinate travel (hotel, flights and car rentals) for Service Technicians and Sales Managers Confirm weekly worked hours for Service Technicians and send to accounting for payroll and charging to customers Maintain spare parts inventory in EXCEL and/or SAP in cooperation with the Head Quarter in Hassfurt/Germany Professional and timely processing of customer inquiries, from order receipt, preparation of quotations to completion Control customer orders in terms of costs and deadlines Manage office activities, including incoming calls Reconcile and file travel receipts for the different team members Coordinate shipments of the toolboxes and supplies for the machine commissioning Coordinate timing and shipments of die heads or any other assemblies for refurbishment. What will make you successful: Completed training as an industrial clerk or have an equivalent qualification Technical understanding would be beneficial IT skills, particularly in MS Office and ideally prior knowledge of SAP Driving license Strong social and communication skills Strong organizational skills Must be able to quickly adapt to sudden changes Being an independent and reliable worker

Administrative Assistant Payrate: $19.54 Shift: 1st Shift (PART TIME) 7:30A - 2:30P From a small family business to a multi-billion dollar global company, Sonoco has been changing the face of products and packaging since 1899 - all while keeping the heart of “People Build Businesses” alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. Position Summary: We are seeking an organized, self-motivated office administrator to join our growing organization. In this position, you will manage a variety of administrative tasks such as answering phone calls, organizing mail, working with our mainframe systems and directing visitors. As you will provide office support and coordinate office activities, a positive attitude and attention to detail is strongly encouraged. Essential Functions: Actively track weekly and monthly safety documents and participate in the plant's safety steering team. Help coordinate company functions and meetings. Schedule onsite training as required. Update SDS book as needed. Participate in monthly physical inventory of finished goods and raw material. Schedule outbound freight. Conduct employee orientations. Process onboarding paperwork and maintain EE personnel files. Track EE attendance and points. Maintain and replenish office supplies as well as tools. Enter plant purchases and vendor invoices for order/payment. Manage customer purchase orders; verify material and pricing accuracy, communicate discrepancies to site and production managers as well as to sales team. Answer phone/e-mail and direct customers/visitors to appropriate personnel for assistance. Distribute mail and faxes; prepare written correspondence. File and maintain all relevant documents. Perform other similar and related duties as assigned. Required Education & Experience: Secretarial or Office Administrative experience Strong Communication and interpersonal skills Organizational and Leadership skills. Intermediate to Advanced MS Office Skills Experience with online ERP systems preferred High school diploma or equivalent required Some college or advanced studies preferred Working Conditions: Office Environment Physical Requirements: Lift up to 50lbs. Pay Rate: $19.54 Hours: Monday - Friday 8am-2:30pm Sonoco is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options 401(k) retirement plan with company match Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.

The Administrative Coordinator is a highly versatile, detail-oriented utility player who provides administrative, operational, and organizational support across all departments. This role is essential to keeping day-to-day operations running smoothly and serves as a central point of coordination between departments including operations, events, finance, human resources, payroll and executive leadership. The ideal candidate thrives in a fast-paced environment and can shift priorities quickly. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Administrative & Office Support Serve as a central administrative resource for various departments Serves as the Front Desk Receptionist 3 days a week for coverage Prepare correspondence, reports and internal documents Maintain organized digital and physical filing systems Handle incoming calls, emails, calendars and general inquiries Coordinates employee service award with the Human Resources team. Cross Departmental Coordination Support race operations, finance, human resources, payroll and other departments as needed Act as a liaison between departments to ensure smooth information flow Race Day Support Provide administrative support for race days Assist with credentialing for employees Help prepare pre-event materials Weekend work is required during racing season Special Projects & Utility Support Assists with special projects as assigned by leadership Step in to support any department during peak periods or staff shortages Identify opportunities to improve processes, efficiency, and organization Perform other duties as needed to support overall company success QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Administrative, office coordination, or operations support experience is preferred. Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication skills Proficiency in Microsoft Office Comfortable working non-traditional hours during race days Professional, proactive, and solution-oriented mindset LANGUAGE SKILLS Ability to effectively communicate with all levels of the organization. Email etiquette a must. Strong interpersonal skills are also a must. CERTIFICATES, LICENSES, REGISTRATIONS Kentucky State Racing Commission License provided by Keeneland upon hire. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Lurie Center for Autism in Lexington, MA 30 hours a week 8am to 5pm (6-hour day) 3 days on-site, 2 days hybrid after 90 days of training Job Summary Summary The Williams Syndrome (WS) Program of Excellence has been established so that multidisciplinary medical and related services can be available to WS patients across their lifespan. The WS Staff II position is wide-ranging in its responsibilities which include serving as the primary point for triaging, scheduling, and coordinating clinical services; providing travel related resources for families who come for appointments from around the country; organizing internal and external events of the WS Program, including an annual conference; maintaining a database of patients seen along with managing the program website and email; and providing executive-level administrative representation of the program to internal and external parties. The position is based at the Lurie Center for Autism in Lexington, MA and requires 3-4 days on-site with the first 90 days being completely on-site. The standard daily hours can be negotiated: the position is 30 hours per week, primarily Monday through Friday. Exceptions to the standard hours may occur related to the annual conference and/or other events. Qualifications Education High School Diploma or Equivalent required Experience Minimum of 2-4 years of general office work experience (healthcare setting strongly preferred). Previous experience managing complex scheduling and tracking systems Experience working with Families/patients with special needs preferred. Knowledge, Skills & Abilities Experience working with families with special needs preferred. Experience with developing marketing material content and website management preferred. Fastidious attention to detail. Excellent interpersonal communication (verbal and written) and customer service skills. Strong judgment, prioritization, and problem-solving skills Excellent computer and technology-based skills, including Outlook email and calendar, Microsoft Office software (Word, Excel, PowerPoint, Teams), Zoom teleconferencing platform and database programs as well as site-specific software and office telephone system Effectively interact and collaborate with all levels of staff and management Ability to work independently, as well as part of a team Excellent organizational skills; proficiency in prioritizing time and handling multiple tasks. Previous experience with Epic electronic medical records system and knowledge of medical insurance plans strongly preferred. Previous experience in a healthcare facility strongly preferred and/or the ability to quickly learn sufficient medical terminology to interact with and triage patient requests related to program needs. Ability to handle confidential and sensitive information and knowledge of HIPAA Confidentiality and Privacy Policies. Must comply with all MGB policies and procedures Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Ability to use standard office equipment. Principle Duties and Responsibilities Patient-Facing Support Act as the initial and ongoing point of contact for Williams Syndrome patients/families contacting the WS Program of Excellence for any reason. Provide all patient care coordination as needed. Manage daily clinical schedules/patient appointments in Epic and all related patient communications via phone and/or via the MGB Patient Gateway. Support patients in navigating insurance coverage needs and/or creating self-pay contracts. Manage filing and record organization, including collating medical records and test results ahead of appointments. Provide local travel resources (list of nearby hotels, etc.) to help facilitate families' making travel arrangements for onsite appointments. Technology Related Responsibilities Maintain dataset of patients seen. Manage MGB WS website by working with MGB website team to update and improve information as needed. Assist with projects as requested by the Program Directors. Answer and triage Williams Syndrome mailbox inquiries. Create content for Williams Program of Excellence clinic marketing materials in collaboration with marketing. Events Related Responsibilities Coordinate the annual WS conference (for public participation). Draft and coordinate communication efforts including social media, website information, and other marketing communications as needed. Organize annual events and other scheduled meetings, including email communications, materials, logistics, catering and technology set-up/break-down Assist in agenda preparation, project scheduling, presentation development and handout coordination. Coordinate incoming speaker requests, staffing, and travel as necessary for events. Perform other duties or special projects that are appropriate to this level of position. Administrative Support to Program Leadership Assist with management of calendar, including coordination of scheduling for patient and other visitors and non-clinical Zoom platform management. Effectively and independently interact with all levels of clinical and administrative management within the MGH and MGPO as well as across the MGB organization. Additional Job Details (if applicable) Remote Type Hybrid Work Location 1 Maguire Road Scheduled Weekly Hours 30 Employee Type Regular Work Shift Day (United States of America) Pay Range $18.22 - $26.06/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Job Description The Project Operations Assistant will work directly with regional leadership to streamline internal administrative and operational systems, track project performance, monitor financial reports and projections, and support projects from development, to implementation, to closeout. You will interact with clients or prospective clients to assist in understanding needs, drafting project implementation plans, invoices, or project proposals. This position is ideal for someone who thrives on organization, has strong analytical and writing skills, enjoys developing innovative processes, and is looking for a long-term opportunity to grow into a project management role. Essential Functions: Staffing & Roster Coordination Manage surge staffing solutions and actively recruit for open positions Maintain rosters, staff availability, and project assignments Support personnel mobilization, orientation and track training compliance Coordinate scheduling and documentation for local teams Project Operations Support preparation of project scopes, proposals, and staffing models Draft basic project budgets using internal rates and templates Assist in maintaining internal timelines, trackers, and document systems Financial Support Track personnel hours and costs across active projects Assist with basic forecasting and reporting Flag budget risks or inconsistencies for leadership review System Development & Internal Processes Build lightweight systems to track internal performance and resourcing Identify operational gaps and propose practical solutions Help standardize internal workflows as the organization scales Requirements 3-5 years of experience in operations, project coordination, staffing, or executive administrative roles Strong attention to detail and organizational skills Comfortable with spreadsheets, formulas, and financial tracking (Excel) Clear and concise writing skills (especially for process documentation and budget narratives) Self-starter comfortable in fast-moving, lightly structured environments Based in or near Frankfort, KY or Lexington, KY Bonus if you have: Familiarity with government contracting, disaster recovery, mission-based work, or project-based work Experience coordinating emergency surge staffing Experience with lightweight visual reporting programs like Power Bi or Salesforce Ability to deploy and be on-site for an extended period of time (up to 21 days) to a disaster affected area and support field administrative duties during major disaster responses. Benefits Health Insurance and PTO Hybrid Work Schedule: 2-3 days in office per week CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails, phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education - Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************

Job Details Department: Administrative Support Job Type: Staff Status: Exempt Deadline: Until Filled Applications available at jobs.asbury.edu REPORTS TO: Chair, Department of Social Work Job Objective: To provide administrative support and project management for the Department of Social Work Program. An important part of the position is supporting the ministry and mission of the University and advancing the academic excellence and spiritual vitality of our University and students. Each employee plays an important role in the development of the Christian faith in our students. Qualifications: Demonstrated effective, strong organizational abilities; strong communication skills, both written and oral with both internal and external audiences; positive interpersonal relational skills; strong facility with computer applications, especially MS-Office; highly self-directed and able to work with minimal supervision; ability to work effectively under time-pressure to maintain and complete multiple projects simultaneously; and to respond to unprecedented situations. A committed and dynamic Christian faith is vital along with the ability to support the University's theological position, lifestyle standards and mission. A committed and dynamic Christian faith is vital along with the ability to support the University's theological position, lifestyle standards and mission. Responsibilities: * Provides administrative support for the Department of Social Work. Many of these responsibilities require independent decision-making skills. * Assists when possible with composing and preparing reports, announcements, and correspondence; assists with accreditation reports, proofreading, and coordinating publication of these materials * Administers budget * Makes travel arrangements * Assists with setting up appointments and meetings * Coordinates and relates with external publics, when necessary 2) Serves as the primary receptionist for the Department of Social Work to both internal and external constituencies. 3) Maintains social work files including establishing an effective file system, as well as expanding and purging the filing system as necessary. * Provides administrative support for the Department of Social Work Admission's process including distribution of information materials, applications, coordinating application files and correspondence. * Maintains and updates field education database and record system in coordination with the Field Education Director. * Coordinates Program events, such as accreditation visits involving multiple campus and community groups; program development meetings; student forums; colloquiums; conferences for the larger community; Field Supervisor Training; Advisory Council, etc. * Provides schedule management of departmental meetings and as needed attends to record minutes for documentation files. * Orders and maintains office supplies. * Maintains social work syllabi updating for each new semester. * Use EXCEL to collect data reported to CSWE and track departmental spending and budget requests 11) Coordinates and prepares annual revisions to the Student and Field Handbooks including editing and publication of this material. 12) Provides support and tracking for student program admission/confirmation including distribution of forms, schedules, advisement letters, and other materials and processes. 13) Assist Dept Chair with course scheduling, faculty loading and contract worksheets and catalog updating. 14) Provides administrative coordination for Program Student Enrollment: * Tracks student demographic and program information necessary for CSWE annual reports and for continuous program assessment * Track student progress through TUG and Online Social Work Delivery Systems * Keeps track of "incompletes" * Assists walk-in and telephoning prospective and current students with questions and needs and as necessary makes appropriate referrals. 15) Supervises student workers 16) Other duties as assigned Physical requirements: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Position Type/Expected Hours of Work: This is a part-time 25 hour/week on-site position, and hours of work and days are Monday through Friday, between 8:00 a.m. to 5 p.m. Potential exists to work some evenings and weekends. Travel: No travel is expected for this position. Qualifications: * High school education or equivalent with courses in business practices; preferably secretarial school or university background. * 3 years experience as Staff Assistant II or equivalent * Strong computer skills * Works under only general supervision and requires only outline suggestions for unusually complex or unprecedented situations. * Responsible for supervising student office workers. * A committed and dynamic Christian faith is vital along with the ability to support the University's theological position, lifestyle standards and mission. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Institutional Commitment: Asbury University is an independent, Christian, liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage applications from women and from candidates from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University's theological position, lifestyle standards, and mission. Candidates must agree, support and adhere to University policies and procedures - including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices.

The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all company policies and procedures. 1. Assigns and monitors staff activities to ensure all positions are covered as needed. 2. Provides direction and leadership by example to assigned employees. 3. Provides management with feedback regarding employee work performance. 4. Assist with inventory, ordering, and stocking duties. 5. Conduct opening/closing duties, cash handling, and deposits. 6. Maintain cleanliness and safety standards and report or resolve any operational issues. 7. Assist patrons with questions or complaints. 8. Assist in employee training as directed. 9. Performs other related duties as required.

Function: To perform administrative and clerical aspects of the program, including daily phone coverage. Performs secretarial-related functions to ensure assigned program operations flow smoothly. Organizational duties & responsibilities: The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients. Supports the mission, vision, and values of RE. Facilitates and adheres to the agency's code of ethics, policies, and procedures. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties: individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff. Exhibits effective communication skills including proper use of agency communication systems. Participates in appropriate professional development programs to attain and maintain competency. Effectively manages financial and physical resources to achieve the mission of RE. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE. Essential Duties and Responsibilities: Provides daily phone coverage. Meets and greets visitors and notifies appropriate personnel when needed Maintains professional, cooperative, and effective liaison activities with staff and other agencies and community groups. Manages the incoming mail distribution process. Provides administrative assistance to the Practice Manager and Outpatient program staff as requested. Handles confidential and non-routine information. Schedules use of conference room for agency meetings/events. Maintains accurate filing system for all correspondence, reports, and other documents for Practice Manager. Assists Practice Manager with Medicaid/Insurance billing and reports. Prepares correspondence and special reports as requested. Filing and organizing charts. Distributes client intake information via electronic communication. Inputs client cases into the KSTEP service database. Inputs referrals in the Electronic Health Record system. Checks insurance eligibility for each KSTEP client and inputs that data in the Electronic Health Record system. Performs other duties as assigned. Working conditions/environment: Shift is generally day-shift, Monday - Friday, 9-5. Holidays, weekends, and extra hours may occasionally be required. Office setting with extensive computer usage. Intense, unpredictable population with the possibility of verbal and physical aggression. Fast-paced environment with the need for quick decisions to deal with any crisis that may arise. The environment is at times loud and stressful. minimum job requirements: Education: High school diploma or GED is required. Experience: Two years of prior administrative experience is preferred. Specific Skills andrequirements: Must be at least 21 years of age. Excellent communication and conflict resolution skills. Excellent attention to detail and ability to work independently. Must be able to demonstrate a high degree of flexibility and be able to coordinate multiple priorities effectively. Capability to effectively handle confidential data in a timely manner. Must have the ability to interface well with all departments in a highly professional manner. Technical requirements include proficiency with Microsoft Word, Excel, PowerPoint, and any other applications used by the organization or regulatory agencies. Ability to understand and relate to the needs of clients from diverse backgrounds. Ability to read, write and converse in English. Successful completion of a pre-employment drug screen. Successful completion of a background screening. Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation. Specialized Licenses or training: Successful completion of Excellent Foundations Maintain 20 hours of annual training Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, reach with hands and arms, and use hands to finger, handle, and feel. This employee is also regularly required to use a computer keyboard and mouse. The employee is occasionally required to stoop, kneel, crouch, and climb stairs. The employee must occasionally lift and/or move up to 10 pounds or more. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Supervisory REquirements: None. Starting rate at $20.00/hour

Job Function Statement: Position is responsible for the day to day support for a work unit. Coordinates with other parts of Council to ensure program outcomes. Qualifications High school diploma or a GED is required. Post-secondary or specialized training preferred. Must type a minimum of 55 words per minutes. Must pass literacy test. Must have a working knowledge of the current council software in word processing , spreadsheets and databases. Knowledge of PowerPoint or other presentation software preferred . Must have at least 5 years prior experience in clerical support; including data entry.

The Field Administrative Assistant has a vital role in the overall organization and administrative functions of our construction projects. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected. The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills. This individual will be based in the job trailer of the construction project they support. They report to the project manager of the site that they are assigned. Responsibilities which will vary depending on the job site: Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box Send receipts of Lowe's and Home Depot purchases to purchasing coordinator Assist Superintendent and Material Manager of the job site with entering material requests, ensuring orders are finalized and received, shipping and receiving as needed and occasionally helping update PO's Work with Purchasing Coordinator as to updates on equipment, maintenance requests, call-off requests, new equipment requests Responsible for assisting or spear-heading safety luncheons, home office visits, trainings, etc. to ensure all individuals are taken care of Assist Superintendent with updating equipment tracking information Upload permits, inspections, daily paperwork, incidents, safety paperwork etc. to BOX as received Assist Superintendent w/creating, updating, and distributing the panel schedules for the job Make sure Torque sheets are completed and uploaded to BOX Process expense reports for Superintendents, PMs (if needed), Safety and other employees as needed Create and distribute signs for breaker boxes, MSB equipment, safety issues, shutdowns, etc. for the jobsite per the Superintendent, Safety Coordinator and GC when needed Prior to receiving a Safety Coordinator help the Superintendent stock all the safety items on project Assist Superintendent on jobsite with creating, uploading, signing off and sending in T & M Tickets Order office supplies when needed or as requested; ensure office trailer always has paper and printers have ink Perform general housekeeping of the trailer environment as needed Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions Assist with other general administrative duties as needed

Baptist Health is looking for a Research Administrative Assistant III to join their team in Lexington, KY The Administrative Assistant provides advanced-level administrative support of a confidential nature for senior executive as a delegate for workload to enhance executive productivity. Interacts with all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures, serves as a resource to proactively understand and promote executive's goals, priorities, and deliverables. Minimum Education, Experience, Training, and Licensures Required: Bachelor's degree Background and knowledge of research operations preferable Healthcare experience preferred. 5-8 years additional experience as an administrative assistant in lieu of a bachelor's is acceptable. Work Experience Relevant Work Experience Education If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer.

Isaiah House is looking for a dedicated and driven person to take on the role of Admissions Assistant at our men's center in Willisburg, KY. working Monday-Thursday 2:00 PM - 10:30 PM. Isaiah House is a faith-based, nonprofit with a competitive edge, delivering one of the most effective substance use disorder treatment facilities in the state of KY. Employees receive benefits that include Medical, dental, and vision insurance Basic life insurance 401(k) matching Paid holidays Paid Time Off The joy and satisfaction of working for a company with a higher purpose! Apply now to join our team and make a difference in the lives of others. JOB SPECIFIC FUNCTIONS: Maintain a working knowledge of and adhere to all IH policies and procedures including HIPAA compliance Stay current on bed space and open availability each morning and throughout the day Answer incoming calls from potential clients and client family members to answer questions and provide reassurance Monitor and update the admissions feed to field questions related to Client Care Navigator referrals Complete detailed applications with clients over the phone Generate first contact email with all required information regarding a potential client Ensure client has active insurance or proper payment arrangement prior to scheduling Schedule clients for intake dates, times, and communicate that with the Admissions Coordinator Complete intake and admissions process within Celerity Communicate with attorneys, judges, and local corrections facilities to gain needed authorizations for clients to be released to Isaiah House for treatment Be available and attend weekly meetings with Admissions team and Coordinators Requirements QUALIFICATIONS: Minimum of high school diploma, or GED. Prefer experience in working with various funding streams and ability to collaborate with our billing department Experience in crisis intervention and conflict resolution skills. Ability to work in a fast paced, dynamic environment.

Delta Natural Gas Co., Inc., an Essential Utilities company, is engaged primarily in the distribution, transmission, storage and production of natural gas. With facilities located in 32 counties in central and southeastern Kentucky, Delta Natural Gas owns and operates 2,600 miles of natural gas gathering, transmission, distribution and service lines. Delta Natural Gas serves approximately 39,000 residential, commercial, industrial and transportation customers. Delta is more than your average natural gas utility. We have a vision to: Provide valuable services to our customers Encourage economic growth for businesses in our region Improve the quality of life for our communities Ensure that we are protecting our environment Support our employees and partners Join our team and make a difference! About Essential Utilities Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. RESPONSIBILITIES and DUTIES: Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc. Maintain general files and records. Responsible for charging out inventory and assisting in the annual physical inventory count. Direct telephone calls and messages, make copies, distribute mail, and order supplies. Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance. Responsible for various financial duties for the division including processing of invoices, bank deposits, preparation of purchase orders, credit card statements, claims processing, invoicing, monthly financial close and other financial duties as assigned. Coordinate and schedule activities including, but not limited to, employee meetings, community events and other division public-relation initiatives. Responsible for all new customers: Application process, processing loan applications, creating new account and setting appointments. All other duties as assigned. SPECIAL EDUCATIONAL OR REGISTRATION QUALIFICATIONS: High school graduate or GED equivalent. Excellent typing and computer skills including proficiency in word processing, spreadsheet, database, and e-mail applications, and have the ability to gain proficiency in company technical software. Must demonstrate ability to organize and complete multiple activities simultaneously. Self-starter who can operate with little or no direct supervision. Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors. At least three years' experience in a responsible administrative position; bookkeeping, accounting experience or training a plus. Maintain Notary License Delta, an Essential Utilities company, is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Delta is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (***************. To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: Family members cannot result in a supervisor/subordinate reporting relationship Family members cannot work in the same department.

Job Title: Plant Operations Assistant Job Type: Full-time The Plant Operations Assistant will be responsible for assisting in the day-to-day operations of the plant, ensuring that all processes run smoothly and efficiently. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to work well in a team environment. Responsibilities: Assist in the day-to-day operations of the plant, including monitoring and maintaining equipment, and ensuring that all processes run smoothly and efficiently. Conduct regular inspections of the plant to identify any potential issues or areas for improvement. Assist in the development and implementation of new processes and procedures to improve plant efficiency. Maintain accurate records of plant operations, including production data, maintenance logs, and safety records. Assist in the training of new employees on plant operations and safety procedures. Ensure compliance with all safety regulations and company policies. Requirements Requirements: High school diploma or equivalent. Previous experience in a manufacturing, maintenance, landscaping, or industrial environment preferred. Strong attention to detail and ability to multitask. Excellent communication and interpersonal skills. Ability to work well in a team environment. Basic computer skills, including proficiency in Microsoft Office. Ability to lift up to 50 pounds and work in a physically demanding environment. Willingness to work flexible hours, including weekends and holidays. Ability to operate various pieces of equipment to include: lawn mower, weed eater, blower, edger, pressure washer, chainsaw, etc. . Physical and Sensory Requirements: Moderate physical activity: Push, pull, move, and/or lift a minimum of seventy (75) pounds to a minimum height of three (3) feet and be able to push, pull, move, and/or carry such weight a minimum distance of fifty (50) feet. Standing and/or walking for more than four (4) hours per day. Bending and/or stooping for more than one (1) hour at a time. Exposure to sound of mowers and electrical equipment. Acknowledgement: I acknowledge receipt of this job description and ascertain that I am qualified and able to fulfill these duties with or without an accommodation. Signature:______________________________________________________ Printed Name:___________________________________________________ Date:__________________________________________________________ Requested accommodations:___________________________________________________________________________________________________________________________________________________________________________________________________________________________

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Project Operations Assistant will work directly with regional leadership to streamline internal administrative and operational systems, track project performance, monitor financial reports and projections, and support projects from development, to implementation, to closeout. You will interact with clients or prospective clients to assist in understanding needs, drafting project implementation plans, invoices, or project proposals. This position is ideal for someone who thrives on organization, has strong analytical and writing skills, enjoys developing innovative processes, and is looking for a long-term opportunity to grow into a project management role. Essential Functions: Staffing & Roster Coordination Manage surge staffing solutions and actively recruit for open positions Maintain rosters, staff availability, and project assignments Support personnel mobilization, orientation and track training compliance Coordinate scheduling and documentation for local teams Project Operations Support preparation of project scopes, proposals, and staffing models Draft basic project budgets using internal rates and templates Assist in maintaining internal timelines, trackers, and document systems Financial Support Track personnel hours and costs across active projects Assist with basic forecasting and reporting Flag budget risks or inconsistencies for leadership review System Development & Internal Processes Build lightweight systems to track internal performance and resourcing Identify operational gaps and propose practical solutions Help standardize internal workflows as the organization scales Requirements 3-5 years of experience in operations, project coordination, staffing, or executive administrative roles Strong attention to detail and organizational skills Comfortable with spreadsheets, formulas, and financial tracking (Excel) Clear and concise writing skills (especially for process documentation and budget narratives) Self-starter comfortable in fast-moving, lightly structured environments Based in or near Frankfort, KY or Lexington, KY Bonus if you have: Familiarity with government contracting, disaster recovery, mission-based work, or project-based work Experience coordinating emergency surge staffing Experience with lightweight visual reporting programs like Power Bi or Salesforce Ability to deploy and be on-site for an extended period of time (up to 21 days) to a disaster affected area and support field administrative duties during major disaster responses. Benefits Health Insurance and PTO Hybrid Work Schedule: 2-3 days in office per week CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

Job DescriptionSalary: McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails,phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************