Administrative specialist jobs in Louisville, KY - 130 jobs

Full-time Description Look No Further, Your Career Starts Here! Sullivan University is an organization that is truly committed to making a difference. We host a wide variety of career opportunities, offer a family-oriented culture, and invest in our employees. Join us if you want: Internal Mobility The Opportunity to Make a Difference in the Lives of our Students Professional Training and Development Individual Coaching A Diverse and Positive Work Environment To Support Local Charities through the Sullivan Cares Program What Can We Offer YOU? 90% Tuition Discount through the Master's degree level for the employee and 40% dependent discount after your first quarter from date of hire (dependent discount increases to 90% after 3 years). A Generous Benefits Package with Medical, Dental, Vision, Life, AD&D, Long-Term Care, Short Term Care, Auto, and Home Insurance. 401K Competitive Salary 11 Paid Holidays Paid Vacation and Sick Time Employee Referral Bonus Employee Discounts at Local Restaurants and Venues Comprehensive Wellness Program We are currently looking for a full-time Admissions Administrative Assistant at our Main Campus. The Administrative Assistant will support the Director of Admissions and the Vice President of Enrollment Management to help coordinate and manage the flow of activities in this department. They will also serve as the first point of contact for visitors to the campus and operate a multi-line phone system. Hours for this position will be Monday-Thursday 7:30 am-4 pm, Fridays 8 am-4:30 pm Responsibilities of the position include: Welcomes visitors by greeting them, in person or on the telephone. Answering or referring inquiries to the appropriate department while providing positive customer service. Directs visitors by maintaining employee and department directories and giving instructions. Maintains security by following procedures by signing guests and issuing visitor badges. Supports Admissions by tracking daily activity and providing accurate reporting daily. Keeps full inventory of recruitment materials and requests replenishment of materials as needed. Performs other tasks as assigned by the Vice President of Enrollment Management. Maintains confidential and sensitive information. Compiles, processes, and manages data and documents. Works with others to ensure coordination of day-to-day activities of the College. This may include cross-training and coverage of other areas. Performs other duties as assigned. Requirements Associate degree preferred. Two years' clerical or administrative work experience. An equivalent combination of education and work experience may be considered. Strong customer service skills. Must be able to hear and speak well enough to communicate face-to-face and via the telephone. This job description lists the major responsibilities of the job title listed. By no means is the job limited only to the responsibilities listed. Cooperation between employees is expected during periods of heavier than normal workloads and revisions to these duties on either a temporary or permanent basis is possible. The Sullivan University System is an Equal Opportunity Employer. Salary Description $18-$20 per hour

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

Job DescriptionSalary: $17.00 base rate Job Title: ADMINISTRATIVE ASSISTANT I Department: Parks & Recreation Reports To: Director of Parks and Recreation Directs Work Of: NA FLSA Status: Non-Exempt Effective Date(s): 2011;2015; PG 1/1/2019, 1/22/2026 EEO-4 Classification: Administrative Support Normal Work Hours: Full-time Normal Work Days: Mon - Friday Education/Experience: Must possess at least a high school diploma/GED and have a working knowledge of Outlook, Microsoft Office, Adobe and other clerical programs. Experience with social media management and content creation, as well as web content management with WordPress, and working knowledge of Canva is preferred. Position Summary: Provides routine administrative support to the Parks Director and assists with supporting department programs and services by performing the following duties: Essential Duties and Responsibilities: Assist Administrative Assistant II with providing routine bookkeeping and collections services to include: collecting and recording sales and payments, paying bills, preparing and reporting daily deposits, creating and processing purchase orders, processing claims, invoicing and other related tasks. Generates and mails collection letters; Contacts vendors concerning invoice and payment discrepancies. Maintain vendor records for payment processing. Assist with maintaining Jeff Parks' website by updating and auditing content. Work with Parks managers to create reels and other engaging social media posts to promote programming, parks, and facilities. Answer the departments telephone, receive and direct visitors, assist employees and record public complaints. Direct the appropriate staff member to resolve the issue. Process and distribute incoming and outgoing mail. Assist customers with making reservations for parks and facilities. Communicate Park maintenance needs to maintenance staff. Maintain the master calendar for the facilities, parks, activities, and events. Assist with duties for Special Events Committee, which include creating and maintaining event files, collecting permit fees, reviewing insurance policies and security contracts. Attend designated board meetings, record meeting minutes and distribute meeting packets for the Board members. These essential job functions are not intended to constitute a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Competencies: To perform the job successfully, an individual should demonstrate the following competencies: Quality & Quantity- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality. Completes work in a timely manner; Strives to increase productivity; Works quickly. Communication - Speaks clearly and persuasively in positive or negative situations; communicates effectively with customers, employees, vendors, City Officials and members of the public. Writes clear and informative reports, memos, letters and related business documents. Adaptability - Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Professionalism - Maintains confidentiality; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Dependability - Follows instructions, responds to management direction; Works independently. Completes tasks on time or notifies the appropriate person with an alternate plan. Is consistently at work and on-time. Readily assists/volunteers to assist co-workers. Qualifications: To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience - Must possess at least a high school diploma/GED and have a working knowledge of Outlook, Microsoft Office, Adobe and other clerical programs. Experience with social media management and content creation, as well as web content management with WordPress, and working knowledge of Canva preferred. An equivalent combination of education, skills, and experience may be considered. Computer Skills To perform this job successfully, an individual should have thorough knowledge of Outlook, Microsoft Office, Adobe and other clerical programs. Should also be familiar with web-based social media platforms, including WordPress and Canva. Other Skills and Abilities Operate common office equipment, telephone, PC, calculator, copy machines, printers, faxes etc. Physical Demands: The physical demands described here are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this work, the employee requires the ability to sit for long periods of time throughout the workday; manual dexterity and vision sufficient to operate computer systems for long periods of time without experiencing abnormal hand, wrist or eyestrain and hearing and speech sufficient to understand and clearly communicate in conversations, both in person and on the telephone. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working conditions in the office are clean, well-lit, and free from extreme temperatures and humidity. The noise level in the work environment is usually quiet. ,

Purpose: To enroll, bill and administer Special Care Insurance Policies (SCIP) and provide marketing, telephone, and data entry support. Essential Job Functions: Coordinates resident accounts and billing schedules with proper set up procedures. Account research and terminations. Assist with premium processing, telephone, and customer service as needed. Consistently delivers excellent customer service to facilities, patients/family, providers, and marketers. Assist customers with all areas of service including: Collection issues Customer refunds Account adjustments Small balance write-off Customer reconciliations Other adjustments Update records based on various reports/mail including: Offset tracker Deceased reports Faxes Mail Actively supports and complies with all components of the compliance program, including, but not limited to, completion of training and reports of suspected violations of law and Company policy. Maintains confidentiality of all information; always abides with HIPAA and PHI guidelines. Reacts positively to change and performs other duties as assigned. Minimum Qualifications: Associate degree or equivalent 3-5 years administrative experience Advanced working knowledge of Word, Excel, Outlook, Genelco Group Plus Strong date entry skills and phone/email etiquette Must have excellent organization, analytical and problem-solving skills Exhibits strong customer service and follow up skills Knowledge of medical billing and collection procedures Accounts Receivable knowledge/experience preferred Strong attention to detail, goal oriented Ability to prioritize and manage multiple responsibilities Able to work in a fast pace environment We will only employ those who are legally authorized to work in the United States. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen. We are an equal opportunity employer.

We create communities where employees thrive in their work, helping our residents thrive in their homes. Atria Senior Living's corporate Support Center has openings for individuals looking for a career with outstanding benefits, including: Paid holidays and PTO Benefits package also includes Health, Dental, Vision, and Life Insurance Retirement Savings Plan / 401(k) employer match Tuition reimbursement (U.S Based Communities) *Enrollment in benefits varies by employee classification As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now! Responsibilities The Office Administration Specialist serves as the first impression of the company and central office operations. This role ensures a professional first impression for visitors and incoming callers while supporting the daily operations of the office, including facilities maintenance, vendor relationships, and general office services. Answer and route all incoming phone calls. Greet and route all visitors to the appropriate parties. Create, track, retrieve and cancel Visitor and Employee access badges. Manage anniversary badges for employees. Maintain receptionist policies and procedures. Serve as back-up if necessary for all mail room functions. Serve as the primary point of contact for all facility related issues. Maintain current floor plans for Support Center. Support the coordination of internal office moves involving employees, furniture, and computers. Order office and mail room supplies. Respond to staff and leadership requests. Work with external vendors on services provided. Assist in invoice coding and distribution. Assist in onsite event logistics when needed. May perform other duties as needed and/or assigned. Qualifications High School diploma or General Education Degree (GED) required, associate or bachelor's degree preferred. Must successfully complete all Atria specified training programs. Two (2) or more years of previous office experience, phone system experience preferred. Excellent verbal and written communication skills, with the ability to interact professionally with both internal and external customers Strong customer service skills, with a proven ability to address questions, resolve issues, and create a positive experience in every interaction. Basic computer skills required including experience using Microsoft Office and Excel. Demonstrated ability to learn and utilize technology, including phone systems and mailing and shipping processes.

About Smart Care Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care's application or hiring process due to a disability, please contact the Human Resources department at *************************.

Thalle Construction Co., Inc. ("Thalle") is currently seeking an Project Administrative Assistant. to assist us on a Dam Safety Modification project. The Project Administrative Assistant will work closely with and support the operations team, interact with a variety of staff at all levels and uphold a high level of professionalism and confidentiality. Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle has construction projects throughout the Southeast region, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, on-demand emergency services. We are a proud representative of Tully Group (******************* The Tully Group is one the nation's largest privately held, family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey. Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including major medical, dental, vision, short and long-term disability, generous PTO, paid company holidays, life insurance, and 401K with a company match, and more! Compensation is based on experience and qualifications. Thalle is an Equal Opportunity Employer, E-Verify and Drug Free Workplace. Location: Rough River Dam Job Title: Project Administrative Assistant Salary: Competitive compensation package based on experience. Overview: The Project Administrative Assistant is responsible for ensuring projects proceed safely, accurately, and smoothly. This position reports to, collaborates with, and follows the direction of the Project Manager and Superintendent. Duties and Responsibilities: * Perform daily reports, monitor daily work activities for production and schedule tracking. * Create and manage pertinent construction documentation such as submittals, RFI's, change orders, notifications and correspondence. * Strong ability to command daily/ weekly and monthly meetings. * Strong written and verbal skills pertinent in developing and maintaining client, owner, subcontractor and vendor relationships. * Complete equipment usage reports and assign proper equipment cost codes. * Ensure proper completion of equipment return/receipt reports. * Obtain, evaluate, submit and track all submittals to owners/customers. * Prepare monthly pay requests for Project Manager approval. * Obtain material quotes from suppliers and submit purchase orders for approval. * Accurately track, maintain, report counts of materials used, and on-hand required. * Prepare, track project RFI's and submittals. * Track invoices, receipts for field purchase orders and maintain field purchase order files. * Create and file documentation (e.g., correspondence, reports) in Primavera and expedition on a daily basis to follow-up on and/or summarize project issues, agreements, communications with owners and subcontractors, etc. * Review, understand plans, and drawings for heavy civil projects. * Assist in maintaining construction schedules in P6. * Assist and manage jobsite document control. * Other duties as assigned. Education and/or Work Experience Requirements: * Bachelor's Degree in Engineering or Construction Management. * 2+ years of relevant experience as a Project Engineer, Field Engineer or QC Tech on heavy civil projects. * Primavera CPM scheduling or similar, and CAD knowledge. * Ability to work with a fast-paced team in an aggressive construction environment. * Proficiency in Microsoft Office. * Experience working on USACE projectsis a plus. * Experience supervising operations teams is a plus. * Strong capabilities to multitask, work independently under pressure, and within tight deadlines. * Background check and drug testing. * Prior heavy civil site project experience such as water control, levee, concrete, and mass excavation experience are a plus. Physical Requirements: * Ability to perform the essential job functions consistently, safely, and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards. * Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards. * Must be able to lift and carry up to 50 lbs. * Must be able to talk, listen and speak clearly on telephone. * Travel as needed. Apply to this job

Talis Group's client is a premier construction company working with Fortune 50 clients in the commercial and industrial sectors. Due to continued growth, they are adding an energetic Project Assistant to their Louisville headquarters. This role will provide administrative & project coordination support to the Project Managers to ensure project milestones are met. This position will support projects from the bid phase through completion & will work primarily in the main office with periodic visits to job sites as needed. This is an excellent opportunity for a strong administrative multi-tasker who thrives in a fast-paced environment. This award-winning company offers excellent benefits including health, dental, 401k, paid time off, paid holidays, and a competitive salary range of $60-$80k (based on experience). Hours are Mon-Friday, 8am-5pm. Highlighted Duties Perform administrative functions & provide administrative support to project team. Assist with project setup, documentation, & organization. Organize, maintain, & distribute project documentation including subcontracts, purchase orders, change orders, RFIs, & correspondence. Support the bid process & assist with project administration from pre-construction through closeout. Track project milestones, deliverables, & progress. Assist with job cost tracking, budget monitoring, & reporting. Prepare look-ahead schedules, coordinate meetings & conference calls, & internal scheduling updates. Follow up with subcontractors/suppliers regarding project paperwork as needed Perform clerical tasks, tracking hours worked, etc. Work in the main office & visit job sites as needed to provide project support. Perform additional duties as assigned to support business needs. Highlighted Requirements Bachelor's degree or certificate in Construction Management or a related field preferred. MUST have 2-3 years of experience providing project or administrative support within the construction industry (general contractor, mechanical/HVAC, industrial, or similar.) Strong proficiency in MS Office (Word & Excel) and related project software. Strong understanding of construction project lifecycle, including safety, cost, schedule, quality, and customer satisfaction. Proven ability to manage multiple projects, prioritize time-sensitive tasks, & meet deadlines in a fast-paced environment. Strong organizational, written, & verbal communication skills. High level of self-motivation, flexibility, & attention to detail with the ability to learn & apply new technologies & systems. Ability to handle a large amount of walking to and from job site on uneven terrain, often muddy and difficult to navigate. Standing, bending, & moving as needed to get to/from job site required.

Administrative Assistant (Full Time or Part-Time) Quality Conveyor Solutions, an industry leader in industrial rubber distribution, is looking for someone to be the newest member of our office team. Are you a people person with excellent communication skills? Basic knowledge with computers? Willing to learn? Looking for a career in a unique industry with opportunities for advancement? Quality Conveyor Solutions is a distributor of industrial conveyor belting, installation services and conveyor accessories serving multiple industries like quarries, paper mills, power plants and many others. We operate 10 branches in 7 states. We are looking for an individual to join our Jeffersonville, IN team in a full time role. As an Administrative Assistant, you will perform administrative support such as payables, inventory, filing, answering phones and support other projects as needed. This role could evolve into some inside sales functions to work with our existing customers to provide quotes on materials and services, process orders, facilitate scheduling of jobs, order materials and follow orders through completion. Job Responsibilities (but not limited to): · Process vendor payables and checks · Inventory · Assist Answering Phones · Process customer orders and coordinate the release of materials · Assist other team members with projects · Provide support for outside sales/service staff · Communicate needs with management · Assist in clerical and filing duties as required Qualifications: · Positive attitude · High school diploma · Strong communication skills · Computer literate · Detail-oriented · Self-motivated · Team player · Strong focus We offer a great benefits package to include health/dental insurance, 401K, paid holidays, PTO time, and more. Salary commensurate with experience. We are an equal opportunity employer and military-friendly. We have an immediate need and will take your submission seriously. Job Type: Full-Time or Part-Time Pay: $31,000.00 - $55,000.00 per year Benefits for Full-Time: · 401(k) matching · Health insurance · Life insurance · Paid time off · Paid holidays · Vision & dental insurance available Schedule: · Full-Time: Monday to Friday, 8am-5pm #LI-KK1

Administrative Assistant (Full Time or Part-Time) Quality Conveyor Solutions, an industry leader in industrial rubber distribution, is looking for someone to be the newest member of our office team. Are you a people person with excellent communication skills? Basic knowledge with computers? Willing to learn? Looking for a career in a unique industry with opportunities for advancement? Quality Conveyor Solutions is a distributor of industrial conveyor belting, installation services and conveyor accessories serving multiple industries like quarries, paper mills, power plants and many others. We operate 10 branches in 7 states. We are looking for an individual to join our Jeffersonville, IN team in a full time role. As an Administrative Assistant, you will perform administrative support such as payables, inventory, filing, answering phones and support other projects as needed. This role could evolve into some inside sales functions to work with our existing customers to provide quotes on materials and services, process orders, facilitate scheduling of jobs, order materials and follow orders through completion. Job Responsibilities (but not limited to): · Process vendor payables and checks · Inventory · Assist Answering Phones · Process customer orders and coordinate the release of materials · Assist other team members with projects · Provide support for outside sales/service staff · Communicate needs with management · Assist in clerical and filing duties as required Qualifications: · Positive attitude · High school diploma · Strong communication skills · Computer literate · Detail-oriented · Self-motivated · Team player · Strong focus We offer a great benefits package to include health/dental insurance, 401K, paid holidays, PTO time, and more. Salary commensurate with experience. We are an equal opportunity employer and military-friendly. We have an immediate need and will take your submission seriously. Job Type: Full-Time or Part-Time Pay: $31,000.00 - $55,000.00 per year Benefits for Full-Time: · 401(k) matching · Health insurance · Life insurance · Paid time off · Paid holidays · Vision & dental insurance available Schedule: · Full-Time: Monday to Friday, 8am-5pm #LI-KK1

Job Skills / Requirements The ideal candidate will be comfortable in a office setting where they will be responsible for all daily administrative duties regarding customer service and order processing. Including clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, contacting customers, and scheduling meetings. As well, this position will also work closely with our warehouse team to perform production related tasks such as inventory management, quality control, data entry, and entry level managerial responsibilities. Desired candidates will be friendly, positive, upbeat, and eager to work with all aspects of small business management. This position will be well suited for someone with an interest in general business development. Usually at least 5 to 7 years' experience providing administrative support; proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite; knowledge of standard office administrative practices and procedures. Experience in business management will contribute greatly to the success of the candidate in this role. Education Requirements (All) 4 Year Bachelors Degree Additional Information / Benefits Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan, Educational Assistance, Special Incentive Plans This job reports to the Head of Human Resources This is a Full-Time position 1st Shift. Number of Openings for this position: 1

The Project Operations Assistant will work directly with regional leadership to streamline internal administrative and operational systems, track project performance, monitor financial reports and projections, and support projects from development, to implementation, to closeout. You will interact with clients or prospective clients to assist in understanding needs, drafting project implementation plans, invoices, or project proposals. This position is ideal for someone who thrives on organization, has strong analytical and writing skills, enjoys developing innovative processes, and is looking for a long-term opportunity to grow into a project management role. Essential Functions: Staffing & Roster Coordination Manage surge staffing solutions and actively recruit for open positions Maintain rosters, staff availability, and project assignments Support personnel mobilization, orientation and track training compliance Coordinate scheduling and documentation for local teams Project Operations Support preparation of project scopes, proposals, and staffing models Draft basic project budgets using internal rates and templates Assist in maintaining internal timelines, trackers, and document systems Financial Support Track personnel hours and costs across active projects Assist with basic forecasting and reporting Flag budget risks or inconsistencies for leadership review System Development & Internal Processes Build lightweight systems to track internal performance and resourcing Identify operational gaps and propose practical solutions Help standardize internal workflows as the organization scales Requirements 3-5 years of experience in operations, project coordination, staffing, or executive administrative roles Strong attention to detail and organizational skills Comfortable with spreadsheets, formulas, and financial tracking (Excel) Clear and concise writing skills (especially for process documentation and budget narratives) Self-starter comfortable in fast-moving, lightly structured environments Based in or near Frankfort, KY or Lexington, KY Bonus if you have: Familiarity with government contracting, disaster recovery, mission-based work, or project-based work Experience coordinating emergency surge staffing Experience with lightweight visual reporting programs like Power Bi or Salesforce Ability to deploy and be on-site for an extended period of time (up to 21 days) to a disaster affected area and support field administrative duties during major disaster responses. Benefits Health Insurance and PTO Hybrid Work Schedule: 2-3 days in office per week CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

Job DescriptionSalary: : 100 years strong, Monroe Shine is one of the largest, most respected independent CPA & Business Consulting firms in the region. Monroe Shine is committed to serving private businesses, their owners, individuals, and nonprofit entities through our mission to help every client achieve their highest level of success. We set ourselves apart from other firms by providing customized CPA solutions, friendly and responsive customer service you deserve. Summary: The primary responsibilities of this position are to provide exceptional administrative support to the professional team, and contribute to a collaborative, supportive departmental and team environment. This position reports to the Chief Operating Officer. Duties: A minimum of three years of administrative experience. Excellent word processing, business writing, grammar, spelling, editing, and proofreading skills. A skill level of at least intermediate in Word, Excel and Outlook and an aptitude for learning new software. Professional appearance and attitude, the ability to work both independently and collaboratively, and exceptional attention to detail. The maturity to handle confidential information and the stresses of a fast-paced office. Responsibilities: Provide administrative support to members of the professional team as assigned. These tasks may include creating, and/or editing correspondence, scheduling and coordinating meetings, organizing client and personal documents according to firm protocols, assisting with special projects, preparing proposals and reports, and providing other support as needed. Perform accurate and efficient processing of tax returns, financial statements, business valuations, and other client deliverables. Achieve competency in the firms software applications and be able to recognize and save client documents appropriately. Exhibit a willing acceptance of new challenges and opportunities to improve competencies. Provide back-up to Receptionist as needed, including assistance with phones and greeting visitors, mail, filing, and conference room maintenance. Learn and follow established procedures, setting an example for the rest of the team. Complete routine tasks, attend to work that is urgent, and recognize when the focus needs to change from one to the other. Understand and react appropriately to work flow priorities.

Job DescriptionSalary: $15 - $17 Job Type: Full-Time Mon - Fri - 8 AM - 5 PM We are seeking a friendly, organized, and professional Admin Assistant to join our team in Clarksville, Indiana. The ideal candidate will be the first point of contact for visitors and clients, providing exceptional customer service while efficiently handling administrative and clerical duties to ensure smooth front office operations. Key Responsibilities: Greet and welcome guests, clients, and visitors in a professional manner Answer and direct phone calls promptly and courteously Manage front desk operations, including visitor check-in and sign-in procedures Schedule and confirm appointments, meetings, and calls as needed Maintain cleanliness and organization of the front desk and reception area Handle incoming and outgoing mail, deliveries, and packages Assist with administrative tasks such as filing, data entry, and document preparation Communicate effectively with staff and management to support office operations Maintain confidentiality of sensitive information Qualifications: High school diploma or equivalent (Associates degree preferred) Previous experience in an administrative or receptionist role preferred Excellent communication and interpersonal skills Strong organizational and multitasking abilities Proficiency in Microsoft Office (Word, Excel, Outlook) Professional appearance and demeanor Ability to work independently and in a team environment

Touchdown Business Solutions is stepping up to assist a WONDERFUL church in New Albany to find their next administrative assistant. We are needing to backfill their retiring administrative assistant after over 30 years of service. This is a clerical position that provides reception and secretarial duties for the Senior Pastor and church including communicating information, typing and collating information, organizing office and maintenance of records. This role is full time and on-site at the church. More information will be provided in the interview. Education/Experience Requirements: Associate Degree and/or with 5 years clerical experience or demonstrated comparable experiences working with the public. Able to use Word processing software and product correspondence, including bulletins and newsletters. Previous office management and customer service experience is highly desired. If you or someone you know might be a great fit for this position, please apply now and schedule an appointment at our office at 3303 Plaza Drive, New Albany, IN 47150 by calling us at **************.

TO APPLY FOR THIS POSITION AND COMPLETE DETAILS, PLEASE VISIT OUR WEBSITE AT: **************************************** Job Details Application Deadline: Posted until filled CLASSIFICATION: Administrative Assistant to the Performing Arts (Academic Support Staff) PAY RANGE 5: $15.30 to $16.06 (based on education and experience) SCHEDULE: 8 Hours/Day; 185 Days/Year REPORTS TO: Principal QUALIFICATIONS: * High school diploma or general education degree (GED); and minimum of two years related experience and/or training; or equivalent combination of education and experience. * Must be able to use Microsoft Suite and G-Suite with proficiency as well as other software products for word processing, data entry and some advanced excel skills. * A general understanding of accounting protocols. * Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. * Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. RESPONSIBILITIES: * Order music, supplies and equipment. * Catalog music, recordings and equipment. * Assist in updating/maintaining music inventories in digital format. * Update/maintain equipment inventory. * Update/maintain uniform inventory. * Print programs for concerts. * Schedule buses for off-campus performances. * Organize forms for travel (permission slips, medical forms and background checks). * Correspondence for off-campus events (scheduling/contracts). * Publicity for concerts. * Counting, documenting and depositing money from ticket sales, donations and student fees. * Serves as a liaison between the performing arts department and the booster programs that work with the performing arts. * Attend district accounting protocol training on an annual or as needed basis. * Adhere to district accounting protocols to include dual controls and documentation of managing funds. * Works closely with the building bookkeeper and may backup this role if needed. * Provides support to the performing arts directors on an ongoing basis. * Disseminate information to parents/students regarding optional activities, all-state ensemble, scholarships and competitions. * Communicate with parents about performance events, field trips and co-curricular events. * Coordinate and manage scheduling for performing arts facilities. * Field calls and emails from community groups, fundraising companies and travel companies, schedule events as necessary. * This position may require some hours outside the school day for performing arts performances throughout the school year. A flexible day schedule may be offered to meet those hours in the evening. * Other related duties as assigned by the supervisor and/or designee. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 40 pounds. The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation. Job Requirements * At least 2 year(s) of relevant experience preferred. * High School/Trade School degree preferred. * Citizenship, residency or work visa required

The Administrative Assistant will assist the Admissions Office of Boyce College by fulfilling the administrative tasks of the office. This includes mailings to prospective students, P-Card reconciliation, working the front desk, greeting visitors, requisition requests, and helping with campus visit events. ESSENTIAL JOB FUNCTIONS: The employee in this position will have the following essential job functions: Greet campus visitors and walk-ins by staffing the front desk. Walk guests to their classes/appointments. Maintain an inviting, comfortable, and professional atmosphere in the Admissions Office. Monthly reconciliation of office procurement cards by keeping accurate record of expenses, staff spending, and department budget. Train and inform office staff on proper procurement card use. Complete and submit all check requests on behalf of the office. Coordinate new employment materials for all new hires (nametags, polos, name plates, etc.). Assist with mailing recruiting materials to prospective students and applicants. Working with Associate Directors to prepare mailings weekly. Working with Associate Directors to send recruiting postcards. Create and process all interdepartmental transfers. Complete necessary paperwork surrounding new hires and terminations of employment. Manage Admissions Master Calendar, in collaboration with SBTS Administrative Assistant, under supervision of the Associate Directors. Assist Boyce Associate Directors with requests for new materials. Oversee the purchase, distribution, and storage of office supplies. Attendance and assistance for on-campus events including, but not limited to, 4 Preview Days, 8 special visit days, graduation, etc. Work with events office for reserving places on campus for internal events, like staff meetings. Keep meeting notes for staff who are unable to attend staff meetings. Help keep recruiting closets organized. Performs other duties as may be assigned by supervisor. QUALIFICATIONS: Ability to portray the seminary values and distinctiveness in writing, speaking, and personal demeanor, and spiritual commitment. Detail oriented and able to work at a fast pace. Excellent communication skills; ability to interact and engage people, and view, discern, adjust, and respond appropriately to non-verbal communication cues. Night and weekend hours may be required. Experience with database systems and running reports preferred. EDUCATION: The person in this position should have a Bachelor's degree. EXPERIENCE: The person in this position should demonstrate skill in the areas of office coordination, computer literacy, and interpersonal interaction. This person should also have a good grasp of grammar and proofreading skills. This person should also demonstrate skill in event coordination with attention to detail, the ability to think strategically, and communicate effectively. SUPERVISION: This position will supervise no one. The person in this position will report to the Associate Director of Boyce Admissions. WORK ENVIRONMENT: The person in this position must be able to communicate effectively through verbal and written communication; make repetitive motions with wrists, hands and fingers; lift up to 35 lbs, be able to walk up and down stairs, and enter and exit all campus buildings unassisted; demonstrate the ability to sit for extended periods of time; use a personal computer for correspondence; and operate efficiently in a competitive work environment. EQUIPMENT: The person in this position will use the following equipment: personal computer and phone.

Part-time Description Look No Further, Your Career Starts Here! Sullivan University is an organization that is truly committed to making a difference. We host a wide variety of career opportunities, offer a family-oriented culture, and invest in our employees. Join us if you want: Internal Mobility The Opportunity to Make a Difference in the Lives of our Students Professional Training and Development Individual Coaching A Diverse and Positive Work Environment To Support Local Charities through the Sullivan Cares Program What Can We Offer YOU? Competitive Salary Employee Referral Bonus Employee Discounts at Local Restaurants and Venues We are currently looking for a part-time Admissions Administrative Assistant at our Main Campus. The Administrative Assistant will support the Director of Admissions and the Vice President of Enrollment Management to help coordinate and manage the flow of activities in this department. They will also serve as the first point of contact for visitors to the campus and operate a multi-line phone system. Hours for this position will be Monday-Thursday 4 pm-8 pm and Saturdays 9 am-1pm Responsibilities of the position include: Welcomes visitors by greeting them, in person or on the telephone. Answering or referring inquiries to the appropriate department while providing positive customer service. Directs visitors by maintaining employee and department directories and giving instructions. Maintains security by following procedures by signing guests and issuing visitor badges. Supports Admissions by tracking daily activity and providing accurate reporting daily. Keeps full inventory of recruitment materials and requests replenishment of materials as needed. Performs other tasks as assigned by the Vice President of Enrollment Management. Maintains confidential and sensitive information. Compiles, processes, and manages data and documents. Works with others to ensure coordination of day-to-day activities of the College. This may include cross-training and coverage of other areas. Performs other duties as assigned. Requirements Associate degree preferred. Two years' clerical or administrative work experience. An equivalent combination of education and work experience may be considered. Strong customer service skills. Must be able to hear and speak well enough to communicate face-to-face and via the telephone. This job description lists the major responsibilities of the job title listed. By no means is the job limited only to the responsibilities listed. Cooperation between employees is expected during periods of heavier than normal workloads and revisions to these duties on either a temporary or permanent basis is possible. The Sullivan University System is an Equal Opportunity Employer. Salary Description $18-$20 per hour

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.