Administrative specialist jobs in Madison, WI - 119 jobs

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

Our Facilities Administrative Services Intern supports the Real Estate & Facilities department by assisting with energy usage tracking, project updates, system implementation of a new work order management system and maintaining internal websites. This role contributes to efficient facilities operations and may also support the Facilities Director with assigned tasks. Learn why UW Credit Union has been a top workplace - join our team today! The individual has the option to work up to 40 hours a week during the summer months and a minimum of 15 hours a week, during the school semester. These hours can be flexible to meet your school needs. Why work for UW Credit Union? Join one of Wisconsin's premier financial institutions, a four-time recipient of Madison Magazine's Best Places to Work, and a two-time Milwaukee Journal Sentinel's Top Workplace to receive: Earn paid time-off (pro-rated based on hours worked) 2 weeks paid Caregiver Leave (pro-rated based on hours worked) 2.5 weeks paid New Child Leave (pro-rated based on hours worked) 16 hours paid volunteer time annually Paid holidays Personal development and peer connections through Employee Community Groups 401k option with company match of up to 5%, plus approximately 4% discretionary match Annual variable bonus reward Employee Assistance Program Hybrid work environment Salary $20.50 / hour And more! Responsibilities What You'll Do Assist with setup and data migration for a new facilities work order management system Track, compile, and report energy usage and costs for benchmarking and reporting purposes Prepare data for City of Madison energy benchmarking within City's portal Update Facilities SharePoint and internal websites in coordination with IT Compile and share monthly construction project updates with leadership Coordinate construction project updates and prepare monthly reports for the Director of Real Estate & Facilities and CFO. Support the Facilities department and Facilities Director with assigned tasks Qualifications What You'll Need to Succeed Pursuing a degree in Business, Construction Management, Facilities Management, or Environmental/Sustainability. Up to 6 months of professional office experience Proficiency in Microsoft Office (Outlook, Word, Excel, SharePoint) Strong organizational skills and attention to detail Ability to multitask, prioritize work, and meet deadlines Ability to research and analyze utility usage information Knowledge of office protocols and procedures Ability to operate standard office equipment Strong written communication skills (spelling and grammar) Ability to work independently

Part-time Description Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support Process customer SPIFFs and support expense/reporting activities. Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. Assist senior management with administrative tasks, reporting, and special projects. Order food for office lunches, meetings, and special events. Maintain and update CRM contact records. Help with monthly commission calculations and distribute reports. Serve as liaison between Jaeckle Distributors and our HR support partner. Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. Distribute brochures and hard-copy materials to field sales. Pick and prepare labels for field sales as requested. Assemble and distribute new customer welcome packets. Order paper, office supplies, and conference room beverages for the Madison office. Requirements What Makes You a Great Fit Strong proficiency in Microsoft Excel. Highly organized with excellent follow-through and attention to detail. Professional, reliable, and responsive. Ability to balance multiple priorities in a fast-paced environment. Team-oriented with a positive, people-focused approach. Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value Salary Description $23-$25/hour

Current Madison College employees must apply to the internal career site by logging into Workday Application Deadline: Salary Information: Pay $22.51-$26.30 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: School of Health Science_Staff Job Description: Madison College is hiring an Administrative Assistant to support the School of Health Science. This position is responsible for providing administrative and operational support to departmental functions by serving as the primary course scheduler, providing customer service, acting as the main point of contact for students, and routine process coordination. Success in this role involves managing multiple priorities, maintaining accurate records and responding effectively to students, staff, faculty and administrative needs. This position contributes to institutional objectives by ensuring efficient administrative operations and consistent support for academic and service areas. Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team! Position Details: Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase. Schedule: This is a full-time, onsite position, with general office hours of 7:30-4:00pm M-F. Benefits: Madison College offers an excellent benefit package including health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). Deadline: This position will be opened until filled, with a first review date of January 21st, 2026, at 11:59pm. Required Documents (2): Failure to include these documents by the first consideration date will result in the disqualification of your application. Resume Cover Letter Accountabilities: Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations. Provides administrative support for department operations including calendar coordination and document preparation to facilitate day-to-day functionality. Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs. May support onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures. Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate. Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings. Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals. Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential. Maintains the school's social media accounts and SharePoint site. Knowledge, Skills and Abilities: Knowledge of administrative procedures, scheduling practices and recordkeeping standards. Knowledge of scheduling systems, academic processes and institutional policies. Skill in using administrative software and databases. Ability to apply standardized procedures, policies and guidelines across administrative and academic functions. Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment. Ability to exercise independent judgment and problem-solving on routine problems. Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment. Skill in effectively and respectfully communicating with others. Minimum Requirements: Associate degree or equivalent additional work experience 0-2+ years of relevant work experience Preference given to those applicants who have experience supporting customers or students. Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************

Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. * $20.25-$23.00 per hour * Hiring bonus available. * Shift differential for PM and NOC shifts * Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements * High School Diploma or equivalent * Certified Nursing Aide (CNA) Certification required. * Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. * Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits * Employee Referral Bonus Program. * Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) * Paid Time Off and Holidays acquired from day one of hire. * Health (low to no cost), Dental, & Vision Insurance * Flexible Spending Account (Medical and Dependent Care) * 401(k) with Company Match * Financial and Retirement Planning at No Charge * Basic Life Insurance & AD&D - Company Paid * Short Term Disability - Company Paid * Voluntary Ancillary Coverage * Employee Assistance Program * Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience

Work Schedule: FTE 100%, 40 hours per week. Day shift, Monday - Friday, 8:00 AM - 4:30 PM. Training on-site for the first 1-2 months at both University Hospital and 749 University Row. This is a hybrid role, with three days on site and two days remote. You will work at University Hospital in Madison, WI. Hours may vary based on the operational needs of the department. Be part of something remarkable Join our Transplant Team at UW Health and be part of one of the world's foremost organ transplant programs! We are seeking a Transplant Administrative Support Specialist to: Support multiple transplant RN coordinators and social workers as they care for complex transplant patients. Data entry into the electronic health records, scheduling of tests and appointments, communicating with transplant patients, and generate patient and provider correspondence. Triage incoming patient calls and assist the transplant RN coordinator in supporting patient care from referral, evaluation, organ transplant and through long-term management of patients after their transplant. On-site tasks such as sorting and distributing mail, and handling onsite forms and signature needs. At UW Health, you will have: An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance. Full time benefits for part time work. Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance. Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being. Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement. The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions. Qualifications High School Diploma or equivalent Required Associate's Degree in healthcare or related field, or post high school education Preferred Work Experience 1 year experience working in a patient related healthcare setting Required 3 years experience in a health care support role or transplant setting Preferred Our Commitment to Social Impact and BelongingUW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. University Hospital in Madison is a Magnet -designated facility that's ranked Wisconsin's #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers. Job Description UW Hospital and Clinics benefits

Responsible for completing daily office activities of the feed location. Perform excellent customer service, assist with taking orders, billing, inventory, and all other daily tasks of the feed office. Duties & Responsibilities: Take incoming phone calls and provide exceptional customer service via phone and in store. Enter all incoming ingredients into the system with cost. Make feed tags (changes or new) for medication , minerals, etc. Make monthly inventory adjustments. Prepare and complete feed billing. Respond to customer and employee emails as required. Distribute incoming mail to necessary recipients. Manage inbound and outbound grain shipments for customers coming across the truck scale. Grade grain and record test data such as weights, daily inputs, and verification of accuracy. Complete housekeeping duties to maintain office cleanliness. SDS (Scheduled Delivery System) Coordinating: Effectively promote and aid in implementation of United Cooperatives' scheduled delivery system (SDS). Take orders for delivery, educate customers and prospects on the value, and use of SDS, coordinate with SDS truck driver on customer needs and expectations, build and grow SDS database and data sheets for use in sales efforts by SDS phone marketers. Fill in for SDS phone marketer as needed. Qualifications Qualifications: 2-4 years of administrative experience (agricultural background preferred). Excellent customer service skills required. Bookkeeping, 10-key calculator, Microsoft Office, inventory, and accounts receivable experience preferred. A successful candidate will have strong math, communication, sales, and organizational experience. Previous feed sales experience preferred (but not required). Working Conditions & Physical Requirements: Perform duties in a professional office setting. Ability to sit for long periods of time. Ability to stoop, bend, and reach on occasion. Ability to lift up to 25 lbs. occasionally.

PROJECT ASSISTANT Position: Full-Time | Monday-Friday | 8:00 AM-5:00 PM| Madison Branch - In Office Required Education: High School Diploma or GED Benefits: Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match Position Overview The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Duties & Responsibilities Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes. Draft and send project welcome emails to customers within the time frame established by the Project Manager. Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team. Monitor email frequently throughout the day to stay current and prevent delays in communication. Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager. Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items. Review the team's project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks. Perform general administrative tasks as needed to support the project management team. Minimum Qualifications High School Diploma or equivalent Proficiency with computer software and administrative tools Strong organizational skills with the ability to multitask and prioritize Exceptional accuracy and attention to detail Strong work ethic, sense of urgency, and ability to meet strict deadlines Excellent interpersonal and communication skills

Job Description Workforce Solutions partners with companies to find the perfect match between top talent and the right role. If you're seeking a new job in the administrative field, submit your resume today! Some job titles you may be seeking could include: Administrative Assistant Receptionist Data Entry Specialist Front Desk Coordinator Department Assistant Office Manager Executive Assistant By joining our talent network, you'll gain access to job openings that match your skills, experience, and career goals. Whether you're looking for a full-time, part-time, remote, hybrid, or onsite position, our team of expert recruiters is dedicated to connecting you with roles that fit your needs. Ready to find your next opportunity? Submit your resume, and let us help you take the next step in your career journey!

Why JP Cullen? We specialize in the “Tough Jobs” no one else can do and we need the Project Assistant with the right leadership skills to get even the most difficult jobs done on time, in budget, every time. We have exciting new project opportunities across the country. Wisconsin-based $850 million, created in 1892, 5th generation family-owned construction management firm Seeking to be the construction manager of choice for the toughest jobs in the region. Our clients have high expectations and our projects are high profile. We seek a “secret weapon” that will help further separate us from the pack. Our Mission: To identify, hire, train, and retain the best people to serve our customers. Overview We're a collaborative group of highly motivated professionals seeking a team member to support project teams. This position carries a high level of responsibility in helping JP Cullen execute construction projects and you'll be an integral part of that process. The ideal candidate has a business acumen and can gather, comprehend, and distribute information to all affected project stakeholders. Responsibilities Support the Project Manager, Superintendent, and/or Site Engineer on Accounting and Operations activities and more: Enter and submit time sheets Verify time & material (T&M) tickets from field to Payroll Gather and send new employee information to Payroll Maintain and distribute trend charts, Procore reports, Operator Inspection sheets, concrete and soil testing reports, Daily End of Shift reports, etc. Schedule Jobsite Visits, Operations Plans, Pre-installs, and various meetings with clients, Architect/Engineer, and Subcontractors Take jobsite photos on a weekly basis & distribute accordingly Coordinate safety lunches Print job information for field personnel and foremen as needed Update and post safety signage Order supplies for the field (lumber, hardware, etc.) Send Yard Orders and Tool transfers to the Yard Draft, send, track, and execute Subcontracts and Agreements Ensure correct information is gathered and distributed to the project team: Distribute drawings & contract documents when new documents are produced by the design team Receive, send & track submittals (e.g., product data, shop drawings, and samples) to and from subcontractors, suppliers & designers. Assist in the change management process: Submit/Assist with submitting all Requests for Information (RFIs) Submit/Assist with submitting all Requests for Information (RFI's) Track responses, update, and send logs to the Architect and Engineers Post all paper sets and electronic sets of drawings with RFI's/CB's Sending, receiving, tracking Requests for Quotations (RFQs) from Subcontractors/Vendors Collaborate across the organization: Distribute varieties of documents (letters, reports, memos, meeting minutes etc.). May entail producing confidential documents. Ensure routine work items (daily, weekly, monthly, data reports, and similar items) are received. Follow-up and expedite late items. Maintain a clean office environment and buy supplies as needed Maintain electronic & physical files & record documents Qualifications Two years associates degree in a Business or Administrative focus OR High school diploma or equivalent with two years of Business or Administrative training or equivalent experience Be customer service focused and have excellent communication and interpersonal skills Proficiency in Microsoft Office programs Compensation & Benefits JP Cullen has a commitment to its community, employees, and employees' families. We offer outstanding benefits - Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training. EEO JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Where Lives & Careers Flourish! Make a real difference in someone's life . . . starting with yours! At Encore Senior Living, there is a strong sense of teamwork, a commitment to professional development, and a culture that encourages promotion from within. As a result, Encore team members tend to reciprocate with their personal commitment and stay with the organization for an extended tenure. As an integral part of our organization, our employees strive to provide excellent service and care to residents and their families in warm, caring and home-like communities. We promote environments that foster independence, happiness, privacy, and dignity for residents. If you decide to join our organization, you will see that our company culture is lived every day & we believe in our core values of integrity, compassion, quality, and diversity. If you join the team as our employee, what will you enjoy? Working with seniors & for an organization that is focused on enhancing the daily lives of seniors that call our community's home Making a positive impact on the daily lives of seniors & their family Working in an awesome culture and interacting with seniors each day Working with a team that not only is meeting the current needs of clients but exceeding them with passion, innovation, and results. What are we looking for in all our future employees? A Love for Working with Seniors! A flexible, fun, energetic people person who is capable of projecting calm, care, & professionalism in all work-related situations Position Summary: Assists with the management of the day-to-day operations of the community. Supervises employees, provides support, and mentors employees to achieve successful outcomes. Build relationships, provide care and support to the residents and work with the families to meet the needs of seniors. Work Experience Qualifications Must 18 years of age or older We offer a full training program and are willing to train the right candidate! Supervisory experience preferred Educational Qualifications A High school diploma or equivalent We offer a competitive compensation package including: Full Time Benefit Package 30+ hours per week includes: Medical, Vision and Dental insurance offered Life Insurance-Employer Paid Short term and long term disability-employer paid 401K PTO accrual Employee Assistance Program Employee Referral Program Encore Senior Living communities are Drug-Free Work Environments. Encore Senior Living communities are Equal Opportunity Employers.

Stoney River Steakhouse & Grill is a contemporary American restaurant, known for its daily scratch-made cuisine. We strive to provide the highest-quality food and service in the hospitality industry, while fostering a culture of working hard, paying attention to details, and providing our guests with the best, all-around dining experience possible. We have immense pride in being a leader in the hospitality industry. It's part of the company's DNA. Our compensation is at the top of the industry, but life is more than a paycheck. A workplace needs to inspire both professional and personal growth while motivating its leaders to reach their goals. And you can find that with us. Why Choose Us: Competitive Compensation Flexible scheduling 401(k) with Company Match Opportunity for Upward Growth Searching for an administrative assistant to assist with the back office operations of running a restaurant. Responsible for file maintenance, reporting, and paperwork to be completed in compliance with company procedures and policies. At times is this person will assist with restaurant operations. Job Description: Responsible for providing administrative support by assisting management with several tasks like the preparation of statistical reports, handling information requests, performing clerical functions such as handling correspondence, maintaining/ordering both office and other restaurant supplies, answering phone lines and taking messages, and maintaining statistical records as well as employee personnel files. Proficient performance will result in a well-organized and efficient office work space, 100% complete and accurate personnel files, and necessary administration that supports both management and employees to best serve our guests and create a dining experience that meets and/or exceeds guest expectations. Experience: Restaurant experience preferred (i.e. serving, hosting, bartending, etc.) Administrative experience preferred Skills: Computer literate Familiar with MICROS or other point of sales systems Strong communication and organizational skills Multi-tasking Strong interpersonal skills High level of professionalism Detail orientated

PART TIME ADMINISTRATIVE ASSISTANT I-FIRE DEPARTMENT The City of Watertown is looking for a part time administrative assistant with a team player attitude to support the operations in the Fire Department. Applicants will be responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. Candidates will work semi-independently and under general supervision. This position provides support by serving as the first point of contact for callers and visitors, managing phones, inquiries, mail, and email, and directing information to the appropriate staff. Responsibilities include maintaining databases and filing systems, scheduling appointments and calendars, preparing correspondence, reports, and meeting notes, operating office equipment, and completing forms and information searches in accordance with department procedures. See the full job description below. Required Knowledge, Skills and Abilities: High School diploma required. Post high school course work in office administration, business, or accounting desired. Three years of experience in a professional office position required. Experience to include use of computer software, word-processing and spreadsheet programs and an equivalent combination of education, experience, and training that provides the following knowledge, skill, and ability. Application Process: Apply online at ******************************************** Timeline: Application Deadline: Friday, January 30, 2026 4:00 pm. Oral Interview: Week of February 16, 2026 Projected start date March 2026 Starting compensation $20.75, DOQ.This is a partial-benefitted, part time position with scheduled hours of 10:00am-2:00pm Monday through Friday. Email complete packets or questions to *********************** Equal Opportunity/Affirmative Action Employer, Employment based on Pre-Employment Drug & Alcohol Testing

Job DescriptionSalary: Pemberton Personal Injury Law Firm Baraboo, WI Named 2025 Best Places to Work: Law Firms! About the Role: Pemberton Personal Injury Law Firm is seeking an Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. What Youll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEOs time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI How to Apply: Please submit your resume to: Jacob Hooker, Human Resources Manager *********************

Corteva Agriscience has an exciting opportunity for an Administrative Assistant at our Janesville, WI location. The ideal candidate has a heart for helping people, completing assignments thoroughly, and offering support wherever is needed. This position is best suited for a detail-oriented team member who is comfortable interacting with internal and external partners. ***Please note: there is no visa sponsorship or relocation assistance provided for this role. What You'll Do: Perform general administrative support such as distributing mail, ordering supplies, organizing events, scheduling meetings, coordinating travel arrangements, etc. Complete accounts payable transactions Provide contract administration, training and coordination for contractors and vendors Co-lead safety program implementation and management Facilitate recruitment and onboarding of temporary workers Work closely with staff to ensure equipment and supplies are available when needed Coordinate customer tours, field days, training sessions, customer events, or other related activities Interface with various functions across the organization such as travel, IT, facility management, and third (3rd) party vendors Collaborate with other admins across North America research centers on best practices, troubleshooting and networking. Perform other duties as assigned What Skills You Need: You have a high school diploma or equivalent You possess a minimum of two (2) years administrative experience You are comfortable with technology and possess an excellent computer aptitude including the use of Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, etc.), and are willing and able to learn other company specific applications as required You are flexible, able to multi-task responsibilities with competing priorities, work well under pressure and proactive You possess excellent written, verbal, and interpersonal communication skills You like challenges and possess excellent problem-solving skills You respect yourself and others and have a strong ethical mindset. Therefore, you always maintain confidentiality and discretion You are customer service orientated and comfortable interacting with both internal and external customers as a representative of Corteva You seek opportunities to develop personal abilities and improve individual performance You value serving the business and our customers, so you are willing and able to work overtime as needed during peak seasons What Makes You Stand Out: Associate Degree in Business or another related field Three (3) to five (5) years' experience administrative experience Previous experience or knowledge of SAP Benefits - How We'll Support You: Numerous development opportunities offered to build your skills Be part of a company with a higher purpose and contribute to making the world a better place Health benefits for you and your family on your first day of employment Four weeks of paid time off and two weeks of well-being pay per year, plus paid holidays Excellent parental leave which includes a minimum of 16 weeks for mother and father Future planning with our competitive retirement savings plan and tuition reimbursement program Learn more about our total rewards package here - Corteva Benefits Check out life at Corteva! ************************************* Are you a good match? Apply today! We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team. Corteva Agriscience is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.

Job DescriptionDescription: Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support Process customer SPIFFs and support expense/reporting activities. Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. Assist senior management with administrative tasks, reporting, and special projects. Order food for office lunches, meetings, and special events. Maintain and update CRM contact records. Help with monthly commission calculations and distribute reports. Serve as liaison between Jaeckle Distributors and our HR support partner. Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. Distribute brochures and hard-copy materials to field sales. Pick and prepare labels for field sales as requested. Assemble and distribute new customer welcome packets. Order paper, office supplies, and conference room beverages for the Madison office. Requirements:What Makes You a Great Fit Strong proficiency in Microsoft Excel. Highly organized with excellent follow-through and attention to detail. Professional, reliable, and responsive. Ability to balance multiple priorities in a fast-paced environment. Team-oriented with a positive, people-focused approach. Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Responsible for completing daily office activities of the feed location. Perform excellent customer service, assist with taking orders, billing, inventory, and all other daily tasks of the feed office. Duties & Responsibilities: * Take incoming phone calls and provide exceptional customer service via phone and in store. * Enter all incoming ingredients into the system with cost. * Make feed tags (changes or new) for medication , minerals, etc. * Make monthly inventory adjustments. * Prepare and complete feed billing. * Respond to customer and employee emails as required. * Distribute incoming mail to necessary recipients. * Manage inbound and outbound grain shipments for customers coming across the truck scale. Grade grain and record test data such as weights, daily inputs, and verification of accuracy. * Complete housekeeping duties to maintain office cleanliness. SDS (Scheduled Delivery System) Coordinating: * Effectively promote and aid in implementation of United Cooperatives' scheduled delivery system (SDS). Take orders for delivery, educate customers and prospects on the value, and use of SDS, coordinate with SDS truck driver on customer needs and expectations, build and grow SDS database and data sheets for use in sales efforts by SDS phone marketers. Fill in for SDS phone marketer as needed.

PROJECT ASSISTANT Position: Full-Time | Monday-Friday | 8:00 AM-5:00 PM| Madison Branch - In Office Required Education: High School Diploma or GED Benefits: Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match Position Overview The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Duties & Responsibilities * Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes. * Draft and send project welcome emails to customers within the time frame established by the Project Manager. * Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team. * Monitor email frequently throughout the day to stay current and prevent delays in communication. * Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager. * Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items. * Review the team's project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks. * Perform general administrative tasks as needed to support the project management team. Minimum Qualifications * High School Diploma or equivalent * Proficiency with computer software and administrative tools * Strong organizational skills with the ability to multitask and prioritize * Exceptional accuracy and attention to detail * Strong work ethic, sense of urgency, and ability to meet strict deadlines * Excellent interpersonal and communication skills

Corteva Agriscience has an exciting opportunity for an Administrative Assistant at our Janesville, WI location. The ideal candidate has a heart for helping people, completing assignments thoroughly, and offering support wherever is needed. This position is best suited for a detail-oriented team member who is comfortable interacting with internal and external partners. * Please note: there is no visa sponsorship or relocation assistance provided for this role. What You'll Do: * Perform general administrative support such as distributing mail, ordering supplies, organizing events, scheduling meetings, coordinating travel arrangements, etc. * Complete accounts payable transactions * Provide contract administration, training and coordination for contractors and vendors * Co-lead safety program implementation and management * Facilitate recruitment and onboarding of temporary workers * Work closely with staff to ensure equipment and supplies are available when needed * Coordinate customer tours, field days, training sessions, customer events, or other related activities * Interface with various functions across the organization such as travel, IT, facility management, and third (3rd) party vendors * Collaborate with other admins across North America research centers on best practices, troubleshooting and networking. * Perform other duties as assigned What Skills You Need: * You have a high school diploma or equivalent * You possess a minimum of two (2) years administrative experience * You are comfortable with technology and possess an excellent computer aptitude including the use of Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, etc.), and are willing and able to learn other company specific applications as required * You are flexible, able to multi-task responsibilities with competing priorities, work well under pressure and proactive * You possess excellent written, verbal, and interpersonal communication skills * You like challenges and possess excellent problem-solving skills * You respect yourself and others and have a strong ethical mindset. Therefore, you always maintain confidentiality and discretion * You are customer service orientated and comfortable interacting with both internal and external customers as a representative of Corteva * You seek opportunities to develop personal abilities and improve individual performance * You value serving the business and our customers, so you are willing and able to work overtime as needed during peak seasons What Makes You Stand Out: * Associate Degree in Business or another related field * Three (3) to five (5) years' experience administrative experience * Previous experience or knowledge of SAP Benefits - How We'll Support You: * Numerous development opportunities offered to build your skills * Be part of a company with a higher purpose and contribute to making the world a better place * Health benefits for you and your family on your first day of employment * Four weeks of paid time off and two weeks of well-being pay per year, plus paid holidays * Excellent parental leave which includes a minimum of 16 weeks for mother and father * Future planning with our competitive retirement savings plan and tuition reimbursement program * Learn more about our total rewards package here - Corteva Benefits * Check out life at Corteva! ************************************* Are you a good match? Apply today! We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team. Corteva Agriscience is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.