Administrative specialist jobs in Maine

Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 7 Cobblestone Dr Ste 8, Turner, ME This job posting is anticipated to remain open for 30 days, from 14-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $21.38 Hiring Maximum: $22.71 Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

The School is seeking a temporary, full-time CL3 Administrative Specialist to provide essential support in the areas of student services and finance. This full-time, 40-hours per week, temporary position pays $21.09/hr. The CL3 Administrative Special will be responsible for a range of finance, personnel-related, and student support tasks. Key responsibilities include serving as the primary point of contact for students and the general public by staffing the main office; providing procurement services for the School of Social Work including purchasing, processing travel and expense reports in the Concur system and provides accounts receivable and accounts payable support; processing unit human resources and payroll forms including but not limited to faculty summer salary, PATFA teaching contracts, student hiring paperwork, temporary appointments, hiring requisition templates, additional compensation and stipend forms; reconciling all financial accounts managed by SSW on a monthly basis; assisting in other financial projects and reporting as needed; researching potential expenditures and providing data and recommendations; assisting with preparation and management of department budget; monitoring and maintaining inventory and ordering supplies; coordinating searches for salaried and hourly positions; serving as liaison for faculty regarding contracts and payroll issues; tracking and reporting of re-appointments and tenure; troubleshooting technological problems and coordinating with technical support services; providing general support to full- and part-time faculty, including assisting with correspondence; creating and maintaining files and databases for BSW and MSW student records and information; coordinating with other units on campus (ELH Academic Support Center, Graduate School, Student Records) to meet student needs; organizing and providing administrative support for School events; maintaining the School's website; and other duties and reasonably assigned. About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer. Qualifications: Required: 60 credits or more of higher education or equivalent work experience and training. Minimum of three years of administrative/office experience. Comprehensive knowledge and experience with Google Suite, including Sheets, Docs, Forms, and Calendar. Extensive knowledge and experience with Microsoft Office Suite required, including Word, Excel, Publisher, and PowerPoint. Knowledge and experience with Microsoft business analytics applications such as PowerBI. Digital media (i.e. Canva) and website support (i.e. WordPress) experience. Experience with video conference software (i.e. Zoom or Teams). Demonstrated skills in operating office equipment (i.e. printers, copiers, scanners, etc.). Proven written, oral, electronic, and interpersonal communication skills. Demonstrated ability to prioritize and manage workload with changing priorities and multi-task in a fast-paced, team-oriented, and student-centered environment. Preferred: Associate's degree. Knowledge of and/or experience with social work and/or the human services. Other Information: To be considered for this position you will need to “Apply” and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on January 9, 2026. For questions about the search, please contact search committee chair Elizabeth Armstrong. The successful applicant is subject to appropriate background screening. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

Job Title: Commission Statement Specialist - Urgently Hiring! Pay: $20-$23 per hour Hours: Monday to Friday, 8am to 430pm As a Commission Statement Specialist, you will be responsible for: Access carrier websites to retrieve commission statements Communicate with carriers to resolve commission-related questions or discrepancies Use software tools to format and organize commission data into uploadable files Enter commission data into internal systems accurately and efficiently Upload statements into internal software and maintain organized digital records Perform general administrative support tasks related to finance and commissions Collaborate with team members and maintain effective communication The ideal candidate for this role will have: High school diploma or equivalent; associate degree preferred Previous administrative, finance, or data entry experience Proficiency with Microsoft Outlook, Excel, Word, and Teams Strong technical aptitude and comfort working with software systems Excellent attention to detail and organizational skills Ability to manage repetitive tasks with accuracy and consistency Strong communication skills and a professional demeanor Benefits: Enjoy affordable health and prescription coverage with no waiting period Benefits offered by the employer once hired permanently Ask us about our Referral Bonus Program to earn extra cash Ready to take the next step? Apply now for this Commission Statement Specialist role in Bangor, ME-or contact us to learn more!

We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries). Position Overview: We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries).

We're hiring two highly motivated and experienced Senior Administrative Associates to provide strategic and operational support to IDEXX leaders, one to join us in Westbrook (IDEXX World Headquarters) and the other in Scarborough (our Horizon Center). As a Senior Administrative Associate, you act as the primary point of contact for a key leader. You are a liaison across the leadership team and with external stakeholders. You triage and delegate critical work, manage high-stakes priorities, help ensure seamless execution across a broad portfolio of strategic, operational, and logistical initiatives to support the business, and handle additional office activities. In the role of Senior Administrative Associate: * You will provide high-level administrative support to the stakeholder and their team, using professionalism, discretion, and efficiency. * You will provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials. * You will coordinate domestic and international travel, prepare and review expense reports, and manage Concur submissions. * You will assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities. * You will manage projects of varying scope and complexity. * You will remain knowledgeable of business unit policies. * You will facilitate information flow among team members, answering questions and providing information as needed. * You will be a "go to" person for a dynamic, collaborative, and fast-paced global team. What you need to succeed: * Minimum 5 years of executive support experience in a corporate environment. * Experience working for a Global organization preferred. * Extensive experience supporting multiple high-level Executives. * You will need to be a master multi-tasker with the ability to shift priorities easily and often. * You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list. * Exceptional communication skills with close attention to detail. * Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions. * Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged. * You must demonstrate a high level of service and professionalism. * You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited. Location: Candidates will be required to be on site 3 days a week at our Horizon Center in Scarborough, ME or One IDEXX Drive location in Westbrook, ME. What you can expect from us: * Hourly rate of $27/hr + based on experience * Eligible for annual bonus * Health / Dental / Vision Benefits Day-One * 5% matching 401k * Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more Why IDEXX? We're proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people. So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. Let's pursue what matters together. IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. #LI-SUPPORT

ADMINSITRATIVE ASSISTANT & DIRECT SUPPORT PROFESSIONAL (DSP) Starting at: $20/hour Creative Works supports adults with disabilities, at home, at work and in the community. If you are looking for a career to feel proud of, we want to hear from you! We are hiring a full time Administrative Assistant and Direct Support Professional for our community services day program in Lewiston. This is a full time position, working Monday to Friday 8am to 4pm. We offer 11 paid holidays, 14 days paid time off, and a comprehensive benefits package options, including but not limited to: health, dental, and vision insurance, short term disability, long term disability, life insurance and 403b retirement plan with company match! JOB DESCRIPTION SUMMARY: This position will be trained on both administrative functions to be able to cover the reception desk and the role of a Direct Support Professional. Responsible for the overall well-being of program participants by cultivating an environment that fosters independence within a safe learning environment and that encourages the enhancement of positive relationships. Responsible for supporting agency activities in all secretarial, receptionist and customer service functions, i.e., typing, word processing, correspondence, filing and special project coordination and implementation. ESSENTIAL FUNCTIONS: Model exemplary professional communication with all members of the team, including: individuals, family members, guardians, friends and teammates. This includes developing relationships with employers while out in the field job coaching to ensure successful placements of participants. Assist in developing, implementing and monitoring Individual Program Plans (IPP). Advocate for assigned individual(s), i.e., attend all meetings, ensure all medical, dental and therapy appointments are scheduled and kept and assist in developing and maintaining family and community relationships. Maintain accurate records including daily logs, individual files, and accident and incident reports. Attend to individuals' personal care needs. (This may include assisting individuals in and out of wheelchairs, use of Hoyer lift and maintaining good hygiene.) Follow established schedules for both individuals we serve and those set by Team Leaders for staff. Transport individuals as needed using personal vehicle (i.e., to appointments, work, etc.) Ability to transfer from one assignment to the next as directed. Complete and submit reports as designated. Type correspondence, reports and forms accurately. Operate computer, word processor, photocopy machine and fax machine properly, and maintain supplies and service requests. Process incoming and outgoing mail. Screen all incoming calls and take appropriate messages. Ensure building is properly locked and secured at the end of each day. OTHER RESPONSIBILITIES: Be sure any location where individuals use CW's services, (i.e., residences, day services or office locations) are kept clean and safe. Maintain open and focused communication with team members regarding goals and progress of program participants. Comply with all policies as stated in the Personnel Policies and Procedures Handbook. Project professional image at all times. Be a role model for other DSP's/Job Coaches and all team members relative to coaching techniques, positive behavioral support strategies, professionalism and interaction with consumers. This position will be responsible for job coaching out in the field. While on an employer premises it is imperative that you project a professional image at all times. This includes being attentive to the participant with job requirements (ensuring they are meeting goals by giving direction/guidance). Troubleshoot and communicate concerns to appropriate support person. Be proficient in seeking out community resources and supports for consumers. Ensure ongoing compliance of CARF Accreditation standards in daily operations. Attend staff meetings and assist in communicating concerns from program participants. Be proficient in documentation and assist in providing oversight of the program records. Provide crisis interventions as needed, however, as necessary reach out to the Program Manager for assistance. Ability to be on-call for programs when the need arises for coverage of call-outs, scheduled absences in the program, and any other time coverage is needed. Coordinate and set up meetings and their locations. Maintain petty cash and stamp funds. Maintain office space and reception area in clean and organized fashion. Organize materials, supplies, files and documents to be easily accessed by staff. Other duties as assigned. PHYSICAL WORK TOLERANCES: This position is very active and requires frequent standing, walking, bending, kneeling, stooping, and crouching. Must frequently assist in lifting non-living loads up to 50 lbs. Must frequently assist participants' with transfers. While performing this job the employee is regularly required to talk, hear, and see to the extent necessary to perform the essential functions of the position. QUALIFICATIONS: Experience in general office management Ability to manage multiple tasks High School Diploma or GED. Valid Driver's License Satisfactory driving record per agency's insurance company standards. Ability to speak, read and write in English Must be able to read, write, and speak English to the extent necessary to perform the essential functions of the job. Must be able to perform basic math skills to the extent necessary to perform the job. Must have or be willing to obtain the following certifications: First Aid/CPR, DSP, CRMA, Behavioral Training, ACRE, etc. Organization/Prioritizing skills Salary Description $20/hour

Job DescriptionNOTICE Please be aware that individuals have been receiving fraudulent interview and job offers from perpetrators seeking to acquire personal information. If you are asked to provide personal or financial information, pay a fee to apply for a position, accept an offer via email, text, or other messaging system, or if you are suspicious for other reasons that fraudulent activity may have occurred during your recruiting process, then please contact us directly at **********************. MedRhythms will never ask for sensitive information before a candidate accepts an offer, we do not request a fee for applying to a job, we will not text you, and we will never conduct interviews via messaging systems. Company Overview MedRhythms is pioneering the development of next-generation neurotherapeutics designed to improve walking, mobility, and related functional outcomes via a proprietary, patented technology platform. Our mission is to help patients regain their mobility, by expanding access to patient-centered, world-class medical devices. Our groundbreaking technology uses sensors, software, and music to deliver evidence-based interventions to improve walking. At its core is a cutting-edge treatment mechanism based on the latest neuroscience research in music: rhythm can be used clinically to directly target the human motor system and improve functional outcomes in walking. It's our mission to see these outcomes realized for the millions of people worldwide who struggle with walking impairments, in conditions including stroke, Parkinson's disease, and multiple sclerosis. In late 2023, MedRhythms launched InTandem, an FDA-authorized, prescription-only, home-use device intended to improve walking in adults with chronic stroke, and secured a new unique HCPCS reimbursement code in 2024. In early 2025, MOVIVE, our second FDA-authorized, prescription-only device was released to support gait rehabilitation and motor function for people living with Parkinson's disease. We are committed to developing evidence-based treatments, and have conducted clinical trials with leading research institutions across the U.S., including Johns Hopkins, Boston University, Mount Sinai, Cleveland Clinic, and Spaulding Rehabilitation. Cultural Pillars that drive us and our success: We are committed to People FirstWe are committed to Excellence AlwaysWe are committed to being Action Focused At MedRhythms, we value the passion and diversity that people bring with them everyday. It is crucial to our culture when it comes to building a successful and innovative team. If you are unsure whether your experience is a perfect fit for the position you are interested in, we encourage you to apply. Position Overview MedRhythms is looking for an adaptable, detail-oriented, and proactive person to be the glue that keeps our team connected, engaged and running smoothly. This role is perfect for someone who loves variety - no two days will look the same. As our Office Manager & Executive Assistant you will wear many hats, including; managing daily office (and virtual office) operations, supporting executive leadership, organizing company events, and jumping in to help with various cross-functional projects. You are someone who thrives in a fast-paced, startup environment and is energized by constant change. If you're the kind of person who thrives on getting things done, loves solving problems, and wants to work with great people - this is your place. You will work in person from the downtown Portland, Maine office, Monday - Friday, with flexibility to work remotely on an occasional basis and will report to the Head of People & Culture. Responsibilities Manages the Portland, Maine office operations including the efficiency and functionality of the office to best-suit employee needs and reflect company culture. Act as a main point of contact for external office-related matters including working with building management and contractors, and providing access to resources and materials. Office related tasks include but are not limited to; managing office supplies, shipping and deliveries, mail and deposits, equipment procurement and inventory. Works as a key contributing member of the People & Culture department to support the growing, dispersed workforce. Maintains and fosters the environment and systems that support the MedRhythms cultural pillars: unwavering commitment to people first, excellence always, and being action-focused. Works closely with executive leadership to provide administrative support and complete, as needed, special projects including initiatives related to the board of directors. Planning and execution of company events both in and outside of the office, organizes logistics for quarterly board meetings held remotely and in-person. Based on background, experience and interest a portion of this role will also include cross functional projects which may be in partnership with various departments; People & Culture, Marketing, Conferences and Trade shows, Regulatory and Compliance, IT, Manufacturing, Customer Support, or Operations. We're looking for you to bring Two to three years' experience working in an office setting Proficient in (or ability to learn rapidly), Google Workspace and various systems (Zoom, DocuSign, Slack, Confluence/Atlassian etc.) Quick learner, stays up to date with and has a high comfort level with technology and operating in multiple systems Experience conducting yourself professionally when handling and maintaining confidential, sensitive and personal information Exceptional organizational skills and high attention to detail Experience with and proven track record of strong writing and communication skills Approachable, friendly and inviting demeanor Agile and flexible in work approach Helpful experiences and skills (if you don't have them, it's not a dealbreaker) Experience in the healthcare or pharmaceutical industry, with knowledge of regulatory requirements and compliance standards Familiarity with digital therapeutics or medical devices Executive assistant tasks and experience working with executives and/or a board of directors Experience working in a startup, with the ability to adapt to change and navigate ambiguity What we can offer you Meaningful, purpose driven work on a life-changing product Collaborative, supportive, smart and fun team Competitive compensation and benefits: Medical, dental, vision, disability, stock options, bonus potential, paid parental leave Generous paid time off: Unlimited vacation, sick and volunteer time off Downtown Portland, Maine office: Inviting office in the heart of the Old Port We carefully consider a wide range of factors when building a competitive compensation package. We rely on market indicators and consider your specific job, skills, and experience; which can cause compensation to vary. We evaluate each candidate and position individually to ensure that we are capturing all of the data required to determine fair compensation. In addition to this, we work hard to provide all of our current and future employees fair and equitable pay while striving to eliminate unjust pay disparities in the market. The Total Compensation package for full time employees includes many factors; base pay, bonus, stock options, health insurance, paid time off and various other benefits.We are an equal opportunity employer and welcome people of diverse backgrounds, experiences, abilities, and perspectives. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the talent selection process, please reach out to ********************** We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description REI Coordinator- Full-Time Schedule: Monday to Friday, 9:00 AM to 5:00 PM With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy - and each day we cherish the bonds we form with our patients. At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect. Job Purpose: The REI Coordinator carries out administrative duties, assists nurses with patient checklists, and ensures all proper documentation for patients have been collected and more. Essential Functions and Accountabilities: Facilitates the planning and implementation of patient care with the other multidisciplinary teams to coordinate total patient care. Assists Nurses with completion of patient checklists. Utilizes EMR to make sure all required testing, cycle consents, consults and procedures have been done and that appropriate progress notes have been recorded or records uploaded to patient's file. Writes patient letters and letters of medical necessity. Notarizes practice consents or documents as a complimentary service to the patients. Covers Clinical Assistant and Patient Services duties as needed. Initiates Prior Authorization with insurance companies for testing. Triages patient inquiries & provides patients with high level of customer service. Academic Training: High School Diploma acceptable with appropriate hands-on clinical experience Studies level: High School Diploma or equivalent (GED) Associate Degree and/or CMA certification - preferred Studies level: Associate' Degree or Studies level: Certification Studies area: Medical Assistant program Position Requirements/Experience: Minimum of two years' experience in a multi-physician practice (three or more physicians) with proven work experience in both clinical and administrative areas Prior experience in women's healthcare - preferred Knowledge of medical terminology Technical Skills: Proficient computer skills (Microsoft Office). Keyboard skills of 25 words required. Experience with medical office software program(s) (EMR's) preferred. Comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement Keywords: LPN, Medical Assistant, Clinical Medical Assistant Location: South Portland, ME Schedule: Monday - Friday from 9:00am - 5:00pm

Working under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support the JAX Rare Disease Translational Center (RDTC) staff and center program management. Gathers, organizes, stores and supplies information; maintains files; schedules appointments, arranges meetings and special events; produces correspondence and documents. Acts as a liaison between RDTC Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations. Often serves as the first point of contact for RDTC visitors, collaborators, and job candidates. The Administrative Assistant (AA) is distinguished by the degree of autonomy and professionalism expected, as well as the specialized knowledge and skills required to successfully support grant-funded research and industry collaborations. Key Responsibilities and Essential Functions * Provides advanced administrative support to RDTC staff including, but not limited to, calendar maintenance, internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel, travel expense reports, electronic and paper file maintenance; assists with on-boarding and off-boarding of employees. * Supports the JAX Center for Precision Genetics program administration including External Advisory Board, Steering Committee and additional monthly meeting management, agenda development, and development and distribution of meeting minutes. * Maintains calendars and appointment schedules. produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency. * Works to develop mastery in and performs specialized duties/coordination functions including, but not limited to, support of Seminar Committee, Interest Groups, and research data entry such as PubMed * Assists labs in ordering supplies; facilitates purchase orders. Provides general computer, fax, printer, scanning, copier, Zoom, and software support to staff. Works closely with IT to solve technical issues and order replacement supplies. May provide support and assistance in lab budgets; may monitor expenditure for supplies and other administrative expenses to ensure conformance with budget. * Other duties as assigned. Knowledge, Skills, and Abilities * High School Diploma and 2+ years relevant administrative experience. * A BA is preferred but not required. A familiarity with basic science is preferred but not required. * Must have successful working experience using multiple technical applications including word processing, database management, spreadsheets, presentation software, email and other office technologies. Demonstrated ability to learn new applications as required. * Excellent organizational and time management skills and demonstrated ability to manage details accurately. Must be effective at managing multiple tasks and multiple priorities. * Strong interpersonal skills to work cooperatively with a large team in a high-profile environment requiring discretion, judgment, tact, and diplomacy in interactions with a wide variety of people and personalities. * Ability to communicate effectively in writing and verbally, to clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication. * Ability to take independent initiative and exercise good judgment in decision making under minimal supervision. * Ability to anticipate needs of those to whom support is provided and supply needed services and materials in such a way as to maximize their efficiency and productivity. * Ability to work in a fast-paced environment, handle multiple projects, and meet short deadlines. Education Required: High School Diploma or GED Education Preferred: Bachelor's Degree Experience Required: 2 years Experience Preferred: 4 years Pay Range: $20.55 - $31.96, pay determined by experience. About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit ************ EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

For description, visit PDF: ************ fwwebb. com/careers/pdfs/Portland_Office_Admin. pdf

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Job Description We are seeking a highly organized, reliable, and motivated Administrative Assistant to join our insurance agency. This role is essential to keeping our operations running smoothly and ensuring our customers receive exceptional service. The ideal candidate has strong communication skills, is comfortable with technology, and can multitask effectively in a fast-paced environment. Prior insurance agency experience is strongly preferred. Benefits Annual Base Salary Based on Experience Paid Time Off (PTO) Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Retirement Plan Responsibilities Serve as a primary point of contact for customers - front office desk, answering calls, responding to emails, and providing friendly, professional assistance Support workload distribution across the team, helping ensure tasks are assigned and completed in a timely manner Run, organize, and distribute reports; maintain documentation; and manage internal systems and databases Assist agents with administrative tasks such as application processing, policy updates, follow-ups, and scheduling Perform general office duties including scanning, filing, organizing, and mail handling Maintain an efficient office environment and identify opportunities to streamline processes Uphold industry compliance standards and maintain strict confidentiality Requirements Excellent verbal and written communication skills Strong computer proficiency, including Microsoft Office, CRM systems, and web-based platforms Ability to multitask and manage competing priorities Highly reliable, professional, and punctual Self-motivated with strong attention to detail Previous administrative or customer service experience required Insurance agency experience strongly preferred

Title: Academic Administrative Assistant - Pettengill Hall First Floor The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the three academic units: Program in Digital and Computational Studies, Department of History, and Department of Politics. Job Duties: * Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. * Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. * Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. * Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events. * Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. * May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases. * May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. * May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. * Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College. * Supports the academic departments by performing other duties as assigned or as needed. * Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education * Bachelor's degree preferred. * An equivalent combination of education and experience will be considered. Experience * 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. * Experience working within a complex office environment with frequently shifting tasks and priorities. * Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. * Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge * Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. * Excellent communication (written, verbal, and listening) skills. * Strong problem solving and analytical skills. * Finds comfort and enjoyment in the creative process. * Impeccable discretion and ability to maintain confidentiality. * Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. * Ability to work independently and handle multiple priorities with minimal supervision. * Highly motivated and demonstrates initiative. * Impeccable organizational skills and ability to coordinate resources within the college community. * Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. * Keen attention to detail. * Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). * Willingness and ability to learn additional applications as needed. * Ability to work independently and as part of a team. * Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. *Benefits may be tied to years of service or may be prorated for employees working less than full-time or 12 months. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Maintenance/Custodial/Maintenance Maintenance Secretary Temporary Position 10-12 hours/week

The University of Maine at Augusta is seeking applicants for the full-time position of Administrative Specialist Career Level 3 (CL3) for the offices of Student Life and Athletics. The position will be located at the Augusta campus. This is a position that will provide administrative, student-facing support for both the offices of Student Life and Athletics located on the Augusta campus. Responsibilities include: Provides administrative and managerial support to the Offices of Student Life & Athletics Collaborates with Student Life and Athletics staff on the creation, planning, and implementation of student life and athletic events Completes all purchasing and procurement-related reconciliation for Offices of Student Life and Athletics Provides front-line, student-facing support for the Office of Student Life Provides occasional front-line, student-facing support for the Office of Athletics Facilitates travel arrangements for the Office of Athletics The Administrative Specialist CL3 performs administrative and clerical work that requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks and prioritizing, and the ability to work in a diverse environment with many interruptions. The Administrative Specialist CL3 works under minimal supervision. A full position description can be found online here. Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. Occasional additional evening and/or weekend hours may be required. Working Conditions: This position typically works extended hours at a desk, using LCD monitors and other general office equipment. Wage: $21.09 per hour (Wage Band 23) or the appropriate transfer rate for a current University of Maine System employee. Benefits: UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more. About the University: UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs. UMA is the third-largest public university in Maine. In addition to its main campus in the state's capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives. Knowledge, Skills, and Abilities: Must possess knowledge of customer service principles Must have the ability to use modern office procedures and equipment Must be familiar with recordkeeping principles Familiarization with mathematical concepts Must be able to effectively use grammar, spelling, and punctuation Must have the ability to prepare reports Must have the ability to use complex filing systems Must have a basic knowledge of budgeting principles Must have extensive experience in the use of computers and related software applications Must have the ability to maintain confidentiality Ability to manage multiple tasks and prioritize and assign work Must possess excellent communication and interpersonal skills Required Qualifications: Sixty credits or more of higher education or equivalent work experience and training Three years of administrative support experience Preferred Qualifications: Experience in a university or similar office setting Experience working with students who have academic need and may be first-generation, have financial need, and/or have disabilities Application Process: To apply, please submit the following documents via the "Apply for Position" link: Cover letter Resume Be prepared to provide contact information for three professional references when requested. Incomplete application materials cannot be considered. We are not able to consider applicants who require Visa sponsorship support. Materials received after December 28, 2025, will be considered at the discretion of the university. The successful applicant is subject to appropriate background screening. Equal Opportunity Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at *********************** . Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report.

We're hiring two highly motivated and experienced Senior Administrative Associates to provide strategic and operational support to IDEXX leaders, one to join us in Westbrook (IDEXX World Headquarters) and the other in Scarborough (our Horizon Center). As a Senior Administrative Associate, you act as the primary point of contact for a key leader. You are a liaison across the leadership team and with external stakeholders. You triage and delegate critical work, manage high-stakes priorities, help ensure seamless execution across a broad portfolio of strategic, operational, and logistical initiatives to support the business, and handle additional office activities. In the role of Senior Administrative Associate: You will provide high-level administrative support to the stakeholder and their team, using professionalism, discretion, and efficiency. You will provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials. You will coordinate domestic and international travel, prepare and review expense reports, and manage Concur submissions. You will assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities. You will manage projects of varying scope and complexity. You will remain knowledgeable of business unit policies. You will facilitate information flow among team members, answering questions and providing information as needed. You will be a “go to” person for a dynamic, collaborative, and fast-paced global team. What you need to succeed: Minimum 5 years of executive support experience in a corporate environment. Experience working for a Global organization preferred. Extensive experience supporting multiple high-level Executives. You will need to be a master multi-tasker with the ability to shift priorities easily and often. You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list. Exceptional communication skills with close attention to detail. Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions. Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged. You must demonstrate a high level of service and professionalism. You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited. Location: Candidates will be required to be on site 3 days a week at our Horizon Center in Scarborough, ME or One IDEXX Drive location in Westbrook, ME. What you can expect from us: Hourly rate of $27/hr + based on experience Eligible for annual bonus Health / Dental / Vision Benefits Day-One 5% matching 401k Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more Why IDEXX? We're proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people. So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. Let's pursue what matters together. IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. #LI-SUPPORT

Job Description We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries).

Job Title: Temporary Admin Support Pay: $20/hr Hours: Monday-Friday, 8:00 a.m.-4:30 p.m. As a Temporary Admin Support, you'll ensure smooth daily operations by assisting patients, supporting staff, and helping maintain accurate records. You'll work closely with the administrative team to keep scheduling and communication flowing efficiently. What You'll Do: As a Temporary Admin Support, you will be responsible for: Making outbound screening calls for upcoming MRI appointments Ensuring patients are medically cleared to move forward with scheduled procedures Completing accurate data entry and maintaining organized records Scanning, filing, and performing basic office tasks Assisting with light scheduling and appointment coordination Communicating professionally with patients and team members Providing general administrative support as needed in a fast-paced environment What You'll Bring: The ideal candidate for this role will have: High school diploma or equivalent 1-2 years of customer service experience Previous office experience (preferred) Ability to multitask and stay organized Strong communication skills and professional phone etiquette Ability to work well in a team environment Ability to thrive in a fast-paced setting Vaccination required by client Why Join Us in Portland? Daytime, Monday-Friday schedule - enjoy your evenings and weekends Great opportunity to gain administrative experience in a professional setting Competitive pay Health and prescription coverage with no waiting period (while on assignment through Bonney) Referral bonus program available Location & Schedule: This position is on-site in Portland, ME, Monday-Friday from 8:00 a.m. to 4:30 p.m. Ready to Take the Next Step? If you're ready to start a rewarding role as a Temporary Admin Support in Portland, apply today or contact our recruiting team to learn more. Don't wait - we're hiring now!

Description: ADMINSITRATIVE ASSISTANT & DIRECT SUPPORT PROFESSIONAL (DSP) Starting at: $20/hour Creative Works supports adults with disabilities, at home, at work and in the community. If you are looking for a career to feel proud of, we want to hear from you! We are hiring a full time Administrative Assistant and Direct Support Professional for our community services day program in Lewiston. This is a full time position, working Monday to Friday 8am to 4pm. We offer 11 paid holidays, 14 days paid time off, and a comprehensive benefits package options, including but not limited to: health, dental, and vision insurance, short term disability, long term disability, life insurance and 403b retirement plan with company match! JOB DESCRIPTION SUMMARY: This position will be trained on both administrative functions to be able to cover the reception desk and the role of a Direct Support Professional. Responsible for the overall well-being of program participants by cultivating an environment that fosters independence within a safe learning environment and that encourages the enhancement of positive relationships. Responsible for supporting agency activities in all secretarial, receptionist and customer service functions, i.e., typing, word processing, correspondence, filing and special project coordination and implementation. ESSENTIAL FUNCTIONS: Model exemplary professional communication with all members of the team, including: individuals, family members, guardians, friends and teammates. This includes developing relationships with employers while out in the field job coaching to ensure successful placements of participants. Assist in developing, implementing and monitoring Individual Program Plans (IPP). Advocate for assigned individual(s), i.e., attend all meetings, ensure all medical, dental and therapy appointments are scheduled and kept and assist in developing and maintaining family and community relationships. Maintain accurate records including daily logs, individual files, and accident and incident reports. Attend to individuals' personal care needs. (This may include assisting individuals in and out of wheelchairs, use of Hoyer lift and maintaining good hygiene.) Follow established schedules for both individuals we serve and those set by Team Leaders for staff. Transport individuals as needed using personal vehicle (i.e., to appointments, work, etc.) Ability to transfer from one assignment to the next as directed. Complete and submit reports as designated. Type correspondence, reports and forms accurately. Operate computer, word processor, photocopy machine and fax machine properly, and maintain supplies and service requests. Process incoming and outgoing mail. Screen all incoming calls and take appropriate messages. Ensure building is properly locked and secured at the end of each day. OTHER RESPONSIBILITIES: Be sure any location where individuals use CW's services, (i.e., residences, day services or office locations) are kept clean and safe. Maintain open and focused communication with team members regarding goals and progress of program participants. Comply with all policies as stated in the Personnel Policies and Procedures Handbook. Project professional image at all times. Be a role model for other DSP's/Job Coaches and all team members relative to coaching techniques, positive behavioral support strategies, professionalism and interaction with consumers. This position will be responsible for job coaching out in the field. While on an employer premises it is imperative that you project a professional image at all times. This includes being attentive to the participant with job requirements (ensuring they are meeting goals by giving direction/guidance). Troubleshoot and communicate concerns to appropriate support person. Be proficient in seeking out community resources and supports for consumers. Ensure ongoing compliance of CARF Accreditation standards in daily operations. Attend staff meetings and assist in communicating concerns from program participants. Be proficient in documentation and assist in providing oversight of the program records. Provide crisis interventions as needed, however, as necessary reach out to the Program Manager for assistance. Ability to be on-call for programs when the need arises for coverage of call-outs, scheduled absences in the program, and any other time coverage is needed. Coordinate and set up meetings and their locations. Maintain petty cash and stamp funds. Maintain office space and reception area in clean and organized fashion. Organize materials, supplies, files and documents to be easily accessed by staff. Other duties as assigned. PHYSICAL WORK TOLERANCES: This position is very active and requires frequent standing, walking, bending, kneeling, stooping, and crouching. Must frequently assist in lifting non-living loads up to 50 lbs. Must frequently assist participants' with transfers. While performing this job the employee is regularly required to talk, hear, and see to the extent necessary to perform the essential functions of the position. QUALIFICATIONS: Experience in general office management Ability to manage multiple tasks High School Diploma or GED. Valid Driver's License Satisfactory driving record per agency's insurance company standards. Ability to speak, read and write in English Must be able to read, write, and speak English to the extent necessary to perform the essential functions of the job. Must be able to perform basic math skills to the extent necessary to perform the job. Must have or be willing to obtain the following certifications: First Aid/CPR, DSP, CRMA, Behavioral Training, ACRE, etc. Organization/Prioritizing skills Requirements: