Administrative specialist jobs in Maine

Who We Are: Since 1906, New Balance has empowered people through sport and craftsmanship to create positive change in communities around the world. We innovate fearlessly, guided by our core values and driven by the belief that conventions were meant to be challenged. We foster a culture in which every associate feels welcomed and respected, where leaders and creatives are inspired to shape the world of tomorrow by taking bold action today. Work Schedule: Monday-Friday 6:30 am- 3:00 pm Salary: 20.00+ What's in it for you? 40% employee discount on New Balance products (in-store and online) Robust benefits tailored to various lifestyles and life stages Lifestyle Benefit Program - reimbursement for eligible wellness and lifestyle activities Pay-for-Performance program and company bonus eligibility 401(k) Retirement Plan - 100% match up to 5% of contributions, fully vested Tuition Reimbursement Discounts on cellular services, travel, entertainment, consumer goods, and more JOB MISSION: New Balance's Administrative Assistant works under the direction of the Plant Manager to support a variety of administrative activities to support manufacturing operations. MAJOR ACCOUNTABILITIES: Plans and organizes meetings/events, arranges travel and may be a first point of contact for visitors and plant tours Provide administrative support to manufacturing - data collection, compilation, analysis and executing reports. Responsible for purchasing and maintaining proper inventory levels of supplies for designated areas Supports daily production planning and scheduling for the factory. Support the manufacturing operation with documentation updates, reports and miscellaneous production support tasks. Work collaboratively with manufacturing operations to meet objectives and needs Coordinate and communication effectively with a wide range of cross functional groups. REQUIREMENTS FOR SUCCESS 3 years professional and or manufacturing work experience in volume production environment, preferably the shoe industry. Effectively utilize available and relevant technical tools and resources- MS Office, manufacturing systems and equip. Central Maine, ME Manufacturing Only Pay Range: $18.15 - $22.65 - $27.20 Hourly (actual base pay varying based upon, but not limited to, relevant experience, time in role, internal equity, geographic location, and more.) Regular Associate Benefits Our products are only as good as the people we hire, so we make sure to hire the best and treat them accordingly. New Balance offers a comprehensive traditional benefits package including three options for medical insurance as well as dental, vision, life insurance and 401K. We also proudly offer a slate of more nontraditional perks - opportunities like online learning and development courses, tuition reimbursement, $100 monthly student loan support and various mentorship programs - that encourage our associates to grow personally as they develop professionally. You'll also enjoy a yearly $1,000 lifestyle reimbursement, 4 weeks of vacations, 12 holidays and generous parental leave, because work-life balance is more than just a buzzword - it's part of our culture. Temporary associates are provided three options for medical insurance as well as dental and vision insurance and an associate discount. Part time associates are provided 401k, short term disability, a yearly $300 lifestyle reimbursement and an associate discount. Equal Opportunity Employer New Balance provides equal opportunities for all current and prospective associates and takes affirmative action to ensure that employment, training, compensation, transfer, promotion and other terms, conditions and privileges of employment are provided without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, handicap, genetic information and/or status as an Armed Forces service medal veteran, recently separated veteran, qualified disabled veteran or other protected veteran.

The Administrative Specialist is a vital member of the Division of Marketing and Communications, supporting smooth daily operations across administrative, financial, HR, and office management functions. This position provides direct support to the Chief Marketing and Communications Officer (CMCO) and collaborates with a diverse range of division and university stakeholders. The successful candidate will be proactive, detail-oriented, tech-savvy, and highly organized, with a commitment to professional service and process improvement. Full-time, regular position, 40 hours per week, 5 days per week. Normal daily work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. This position pays $21.09/hour, or applicable transfer rate in accordance with the ACSUM collective bargaining agreement. Essential Duties/Responsivities: Administrative & Office Management Serve as the division's central point of contact for internal and external inquiries, offering a welcoming, professional presence in-person, by phone, and via email. Due to the nature of this role, on-site work is required. Manage general office operations, including equipment upkeep (printers, coffee machines, water dispensers), supply inventory, mail, and cleanliness. Oversee meeting and event space coordination, including booking conference rooms and sourcing off-site locations as needed. Handle storage and inventory, including tracking, organizing, and requesting disposal of outdated items such as computers and merchandise. Coordinate office events (e.g., potlucks, celebrations) and other staff engagement activities. Maintain administrative records, subscriptions, and division documentation (e.g., shared access to platforms like PhotoShelter, Asana, and Figma). Technology & Facilities Coordination Coordinate IT and facilities service requests for staff, including office moves, equipment issues, and workspace setup. Manage and track university-owned devices (laptops, phones, etc.) including insurance, setup, upgrades, and returns. Support user access and database management for platforms such as PhotoShelter. Human Resources & Student Staff Support onboarding efforts for new employees and student workers, including systems access, workspace setup, and training schedule. Handle student employee hiring paperwork and maintain compliance with university training requirements. Approve student worker timesheets as needed. Serve as a liaison with HR for staffing actions, performance evaluations, and policy-related matters. Finance & Business Operations Manage purchasing and procurement for the division, including supplies, subscriptions, services, and equipment using MaineStreet and PCard. Reconcile purchasing cards, monitor accounts, process invoices, and track payments in accordance with university policies. Oversee vendor management including initiating contracts, managing purchase orders and invoicing, and ensuring proper documentation (including insurance). Provide budget support: assist with preparation, reconciliation, and reporting as directed by the CMCO. Project & Workflow Support Provide administrative support for incoming requests to the division, ensuring efficient intake, tracking, and routing to appropriate staff. Support project tracking in platforms such as Asana, assisting with status updates and monitoring timelines for internal accountability. Assist with obtaining quotes, bids, and related documentation for contracted services or procurement needs. Proofread written content as needed to support division staff. Other Duties Maintain the UMaine public events calendar, ensuring submissions are edited, complete, and posted in a timely, consistent manner. Manage and maintain internal databases (e.g., mailing lists, institutional facts and figures). Provide direct administrative support to the CMCO, including scheduling and document preparation. About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer. Qualifications: Required: 60+ college credits or equivalent work experience and training, including two years of relevant administrative or office experience. Strong interpersonal and customer service skills with a collaborative, professional demeanor. Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment. Excellent attention to detail, organizational skills, and written/verbal communication. Proficiency in Microsoft Office, Google Workspace, and general office technologies. Preferred: Familiarity with University systems such as MaineStreet (Marketplace, General Ledger), Concur, and Oracle Hiring. Experience with financial administration and/or vendor management. Prior work experience in higher education or a large, multi-departmental organization. Ability to write for a general audience and edit for spelling, punctuation and grammar. Other Information: To be considered for this position you will need to “Apply” and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on November 3, 2025. The successful applicant is subject to appropriate background screening. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

The Masiello Group is committed to providing exceptional support to our real estate agents. The Business Support Specialist (BSS) is a cornerstone of that commitment. With 25+ offices across four states, this fast-paced and multifaceted role blends administrative support, technology troubleshooting, marketing coordination, and more. You are the first face our clients and agents seeyour professionalism and warmth will set the tone for the entire office. This role requires someone with a strong work ethic, exceptional organizational skills, and the ability to remain composed and productive amidst constant shifting priorities. What Were Looking For: We value individuals who are proactive, solutions-focused, and dedicated to doing things the right way the first time. If you take pride in your work, enjoy organizing complex systems, and are driven by achieving excellence, youll thrive here. This is a detail-heavy and knowledge-rich role that requires consistent learning, clear written and verbal communication, and an understanding that strong performance includes both day-to-day tasks and long-term growth. Were looking for someone who takes initiative, thrives under responsibility, and consistently looks for ways to support the team. Flexibility to occasionally stay late to finish time-sensitive work is part of the expectation. This is an in-person full-time opening in our South Portland, ME office. Candidates will be asked to provide 3 professional references in the final stages of the interview process. Were seeking someone who: Thrives in a support-focused role where helping others succeed is the primary mission Takes pride in doing things right the first time and never settles for "good enough" Has excellent written and verbal communication skills, including the ability to write and articulate professional, polished emails Is always willing to go the extra mile, including staying late to complete an important task when necessary Can juggle multiple responsibilities and requests with grace, accuracy, and follow-through Has a keen eye for detail and refuses to cut corners Is technically savvy with basic laptop/computer troubleshooting skills Presents themselves with professionalism, confidence, and a positive attitude Understands the importance of confidentiality, reliability, and showing up as a team player every day Benefits of working at The Masiello Group: Paid Time Off Medical with company-paid HSA Dental, vision, and voluntary plans 401K with match Flexible spending Account/Dependant Care Account Key Responsibilities: Deliver high-level, reliable administrative support for the Sales Director and agents Serve as the primary liaison between the home office and agents, maintaining clear, timely, and professional communication Greet clients and advisors, manage inbound calls, schedule appointments, and oversee daily office operations Maintain office supplies and inventory, ensuring a clean, organized, and efficient work environment Handle sensitive and confidential information with the utmost discretion and integrity Manage listing data across platforms, coordinate signage logistics, and ensure timely listing updates and closures Support agents in using client transaction and lead management platforms and tech troubleshooting Track agent licensing status and manage renewal notifications Onboard and offboard agents from Masiello systems, ensuring seamless transitions and proper training on processes and tools Review listing and transaction documents for accuracy and completeness using digital back-office systems Enter and manage data in real estate accounting software with precision Collect and process escrow and closing commission checks Input/update listing information into the MLS system Update and distribute digital and print templated marketing materials using Canva Troubleshoot common tech questions on devices, printers, and laptops Provide both 1:1 and group training sessionssupporting agents at every knowledge level Take initiative, stay organized, and help create a smooth, efficient office environment Requirements: Previous experience with Canva platform and social media/marketing Experience with Microsoft suite Excellent written and verbal communication skills Strong organizational skills and the ability to multi-task in a fast-paced, deadline driven environment Attention to detail, a must Ability to thrive in a team environment and work well with others Experience in the real estate industry, a plus Compensation details: 22-24 Hourly Wage PI7e6760f44d5f-31181-38537899

About the City of Portland Parks, Recreation and Facilities Department: The Portland Parks, Recreation, and Facilities Department has 160 full-time and over 250 seasonal staff dedicated to enhancing the quality of life in Portland, Maine. They achieve this by operating cultural venues, running community programs (including Before and After School, Swim Lessons, and Senior Adult programs), and maintaining public buildings, waterfront infrastructure, 70 parks, 40+ miles of trails, 13 cemeteries, and 30 playgrounds. Their diverse team, including Park Maintainers, Lifeguards, Event Managers, Horticulturalists, and many others, works collaboratively to provide spaces and opportunities for social connection, recreation, and community development. Job Summary: The Administrative Officer I will work closely with the Principal Financial Officer in overseeing the finances of large scale city projects. This position will be primarily responsible for the management and compliance with state and federal grants, financial monitoring of capital improvement projects including requisitions, accounts payable and accounts receivable. This position will also assist with preparation and management of the departmental budget and weekly payroll review. Duties & Responsibilities: * Grant management including applying, monitoring and financial management. * Requisition preparation and purchase order monitoring. * Monitoring and financial management of capital improvement projects. * Assist with departmental budget preparation and management. * Reviews departmental payroll weekly for errors Required Skills & Experience: * Graduation from a four year college or university with a major in accounting, business administration or other related areas * Prior governmental accounting experience preferred * Skilled in accounting practices and procedures * Intermediate to advanced spreadsheet knowledge * Strong organizational skills * Ability to communicate effectively orally and in writing Preferred Skills & Experience: * Previous grant management experience in writing, reviewing and financial monitoring of federal and state grants * Previous experience working with municipal budgets including capital improvement project budgets Expected Hours/Schedule: Hours are Monday - Friday 8:00 a.m. - 4:30 p.m. Applications accepted until November 14, 2025 Offers of employment are contingent upon the completion of a satisfactory criminal background check. Salary & Benefits: This is a Non Union position, Grade B23, starting annual salary $47,580. The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment. City benefits include: * Free employee health insurance with the completion of wellness incentives * Thirteen paid holidays * Sick, vacation, and personal leave * Life, dental, vision and income protection insurances * Choice of retirement plans, including a pension plan * Use of City recreation facilities * Fitness Reimbursement * Discount on professional development programs through USM and Thomas College If you have any questions or need assistance with the application, please email Human Resources at ********************** or call ************. The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call ************ or email ************************. Type : INTERNAL & EXTERNAL Group : NON UNION Job Family : ADMIN & SUPPORT SERVICES Posting Start : 10/31/2025 Posting End : 11/14/2025 Details : Job Description

We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries). Position Overview: We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries).

SUPERVISED BY: Program Director HOURS: Full Time at 40 hours per week BASIC PURPOSE: To provide administrative and support services to client programs Wellspring is in search of an Administrative Assistant for our Women's Residential program - could this be you? This is a wonderful opportunity for a motivated individual who has significant skills and experience in administrative practices and procedures. This is a critical position on our program team and excellent customer service skills are a must because you'll be working with clients, program staff and our administrative team on a daily basis. The position is a fantastic fit for someone who enjoys problem solving and a fast-paced environment. This is a full-time opportunity and is eligible for Wellspring's benefit package. Wellspring is the perfect place to work for people who want to know they are making a positive difference for others and our community! QUALIFICATIONS: Experienced in administrative skills with a knowledge of word processing, preferably, Microsoft Word for Windows; proficiency in spelling, punctuation and grammar. Good organizational and detail skills. High school diploma required, Associates or Bachelors degree preferred. Excellent telephone skills and manners. Ability to relate maturely and professionally with people in recovery. Ability to protect client confidentiality in all aspects of work. A valid driver's license and use of a car is necessary. KEY RESULT AREAS: Interacts with clients, other staff and the public in a polite, respectful manner. Management of agency's office system to provide necessary support for clinical and administrative staff including maintenance of client case record and recording systems. Completes third party billings (MaineCare, VA, DHHS). Verifies MaineCare status and continued eligibility on a monthly basis; assures clients respond to requests for updated information. Facilitates completion of MaineCare and Food Stamp applications. Maintains statistics for reimbursement from funding agencies. Maintains telecommunication system. Maintains accounts receivable system. Maintains, orders and controls office supply inventory as needed. Transports clients as needed in agency vehicle. EXAMPLES OF DUTIES: [May not include all of the duties assigned] Acts as a receptionist, answering and processing telephone calls for program in a courteous and professional manner. Uses and maintains in good working order office equipment, including, but not limited to: computer, photocopier, and telephone equipment. Types, files and photocopies as required by the administrative and clinical staff. Audits charts on a monthly basis and as needed. Maintains supply of all necessary forms; destroys outdated forms. Collects and distributes agency mail between programs as requested. Schedules screening appointments and client appointments for psychiatric consultant and program director. Prepares and submits all third party payer applications and invoices. Prepares client invoices for pharmacy and room & board charges. Collects client fees and expense reimbursements. Collects taxi vouchers, reconciles pharmacy bill, petty cash and sends to bookkeeper for payment. Processes SNAP applications in a timely manner. Acts as the authorized representative of the agency with the SNAP office of the Department of Human Services, as assigned. Maintains data collection, waiting lists and statistics as required. Travels between program sites, training, miscellaneous errands, and other meetings as required. Acts as secretarial back up to other programs, as requested. Maintains confidentiality of all client related information. Performs other duties as required by the Program Director This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. The classification of this position is considered non-exempt from the pay provisions of the Fair Labor and Standards Act.

NOTICE Please be aware that individuals have been receiving fraudulent interview and job offers from perpetrators seeking to acquire personal information. If you are asked to provide personal or financial information, pay a fee to apply for a position, accept an offer via email, text, or other messaging system, or if you are suspicious for other reasons that fraudulent activity may have occurred during your recruiting process, then please contact us directly at **********************. MedRhythms will never ask for sensitive information before a candidate accepts an offer, we do not request a fee for applying to a job, we will not text you, and we will never conduct interviews via messaging systems. Company Overview MedRhythms is pioneering the development of next-generation neurotherapeutics designed to improve walking, mobility, and related functional outcomes via a proprietary, patented technology platform. Our mission is to help patients regain their mobility, by expanding access to patient-centered, world-class medical devices. Our groundbreaking technology uses sensors, software, and music to deliver evidence-based interventions to improve walking. At its core is a cutting-edge treatment mechanism based on the latest neuroscience research in music: rhythm can be used clinically to directly target the human motor system and improve functional outcomes in walking. It's our mission to see these outcomes realized for the millions of people worldwide who struggle with walking impairments, in conditions including stroke, Parkinson's disease, and multiple sclerosis. In late 2023, MedRhythms launched InTandem, an FDA-authorized, prescription-only, home-use device intended to improve walking in adults with chronic stroke, and secured a new unique HCPCS reimbursement code in 2024. In early 2025, MOVIVE, our second FDA-authorized, prescription-only device was released to support gait rehabilitation and motor function for people living with Parkinson's disease. We are committed to developing evidence-based treatments, and have conducted clinical trials with leading research institutions across the U.S., including Johns Hopkins, Boston University, Mount Sinai, Cleveland Clinic, and Spaulding Rehabilitation. Cultural Pillars that drive us and our success: We are committed to People FirstWe are committed to Excellence AlwaysWe are committed to being Action Focused At MedRhythms, we value the passion and diversity that people bring with them everyday. It is crucial to our culture when it comes to building a successful and innovative team. If you are unsure whether your experience is a perfect fit for the position you are interested in, we encourage you to apply. Position Overview MedRhythms is looking for an adaptable, detail-oriented, and proactive person to be the glue that keeps our team connected, engaged and running smoothly. This role is perfect for someone who loves variety - no two days will look the same. As our Office Manager & Executive Assistant you will wear many hats, including; managing daily office (and virtual office) operations, supporting executive leadership, organizing company events, and jumping in to help with various cross-functional projects. You are someone who thrives in a fast-paced, startup environment and is energized by constant change. If you're the kind of person who thrives on getting things done, loves solving problems, and wants to work with great people - this is your place. You will work in person from the downtown Portland, Maine office, Monday - Friday, with flexibility to work remotely on an occasional basis and will report to the Head of People & Culture. Compensation will be in alignment with market data, commensurate with experience, skills and qualifications, and a combination of salary and bonus potential. The Total Compensation package for full time employees includes many factors; base pay, bonus, stock options, health insurance, paid time off and various other benefits.Responsibilities Manages the Portland, Maine office operations including the efficiency and functionality of the office to best-suit employee needs and reflect company culture. Act as a main point of contact for external office-related matters including working with building management and contractors, and providing access to resources and materials. Office related tasks include but are not limited to; managing office supplies, shipping and deliveries, mail and deposits, equipment procurement and inventory. Works as a key contributing member of the People & Culture department to support the growing, dispersed workforce. Maintains and fosters the environment and systems that support the MedRhythms cultural pillars: unwavering commitment to people first, excellence always, and being action-focused. Works closely with executive leadership to provide administrative support and complete, as needed, special projects including initiatives related to the board of directors. Planning and execution of company events both in and outside of the office, organizes logistics for quarterly board meetings held remotely and in-person. Based on background, experience and interest a portion of this role will also include cross functional projects which may be in partnership with various departments; People & Culture, Marketing, Conferences and Trade shows, Regulatory and Compliance, IT, Manufacturing, Customer Support, or Operations. We're looking for you to bring Two to three years' experience working in an office setting Proficient in (or ability to learn rapidly), Google Workspace and various systems (Zoom, DocuSign, Slack, Confluence/Atlassian etc.) Quick learner, stays up to date with and has a high comfort level with technology and operating in multiple systems Exceptional organizational skills and high attention to detail Experience with and proven track record of strong writing and communication skills Approachable, friendly and inviting demeanor Agile and flexible in work approach Helpful experiences and skills (if you don't have them, it's not a dealbreaker) Experience in the healthcare or pharmaceutical industry, with knowledge of regulatory requirements and compliance standards Familiarity with digital therapeutics or medical devices Executive assistant tasks and experience working with executives and/or a board of directors Experience working in a startup, with the ability to adapt to change and navigate ambiguity What we can offer you Meaningful, purpose driven work on a life-changing product Collaborative, supportive, smart and fun team Competitive compensation and benefits: Medical, dental, vision, disability, stock options, bonus potential, paid parental leave Generous paid time off: Unlimited vacation, sick and volunteer time off Downtown Portland, Maine office: Inviting office in the heart of the Old Port We are an equal opportunity employer and welcome people of diverse backgrounds, experiences, abilities, and perspectives. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the talent selection process, please reach out to **********************

Secretarial/Clerical/Admin Secretary Instructional Support RSU5 DURHAM-FREEPORT-POWNAL Administrative Assistant to the Director of Instructional Support (87) 2025-2026 Central Office RSU5 is seeking a highly organized and detail-oriented Administrative Assistant to support the Director of Instructional Support and the Special Education team. This full-time, year-round position (7:30 AM-4:00 PM, 40 hours/week) is based at the Central Office and plays a critical role in ensuring compliance with state and federal special education regulations. Key responsibilities include documenting the receipt of special education paperwork, maintaining accurate student files, tracking timelines for IEPs and evaluations, submitting reports to the Department of Education, processing purchase requisitions, and providing general administrative support to the special education department. The ideal candidate will have prior experience in an administrative role, preferably in an educational setting, and a solid understanding of special education documentation, procedures, and compliance timelines. Attention to detail, strong organizational skills, the ability to manage multiple priorities, and a high level of confidentiality are essential. Requirements: Must hold a valid CHRC certification from ME Dept. of Education. A satisfactory background check. Position remains open until a suitable candidate is found. Please apply directly on our district website: ************

Secretarial/Clerical Date Available: ASAP Qualifications: Holds current Maine Department of Education Criminal History Records Check Description: The administrative assistant position is a full-time, year round position at Belgrade Central School. The successful candidate will have strong communication skills and will be outstandingly organized. Expectations include working with databases, budget preparation, ordering supplies, maintaining the checkbook, scheduling meetings and coordinating communications to parents and staff. In addition to those duties, the position is responsible for substitute calling for the building and greets visitors and directs students to the correct locations. Interested candidates should have strong computer, typing and problem-solving skills. This is a year round position, 8 hours per day, 5 days per week. Deadline: When a qualified candidate is found Location: Belgrade Central School Start Date: ASAP Additional Information: Contact: Amanda Soule, Director of Human Resources 41 Heath Street Oakland ME 04963 Phone: ************** ext 2670 Fax: ************** E-mail: **************** Applications may be completed online at ****************************************** Please visit ************* for more information.

Working under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support the JAX Rare Disease Translational Center (RDTC) staff and center program management. Gathers, organizes, stores and supplies information; maintains files; schedules appointments, arranges meetings and special events; produces correspondence and documents. Acts as a liaison between RDTC Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations. Often serves as the first point of contact for RDTC visitors, collaborators, and job candidates. The Administrative Assistant (AA) is distinguished by the degree of autonomy and professionalism expected, as well as the specialized knowledge and skills required to successfully support grant-funded research and industry collaborations. Key Responsibilities and Essential Functions * Provides advanced administrative support to RDTC staff including, but not limited to, calendar maintenance, internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel, travel expense reports, electronic and paper file maintenance; assists with on-boarding and off-boarding of employees. * Supports the JAX Center for Precision Genetics program administration including External Advisory Board, Steering Committee and additional monthly meeting management, agenda development, and development and distribution of meeting minutes. * Maintains calendars and appointment schedules. produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency. * Works to develop mastery in and performs specialized duties/coordination functions including, but not limited to, support of Seminar Committee, Interest Groups, and research data entry such as PubMed * Assists labs in ordering supplies; facilitates purchase orders. Provides general computer, fax, printer, scanning, copier, Zoom, and software support to staff. Works closely with IT to solve technical issues and order replacement supplies. May provide support and assistance in lab budgets; may monitor expenditure for supplies and other administrative expenses to ensure conformance with budget. * Other duties as assigned. Knowledge, Skills, and Abilities * High School Diploma and 2+ years relevant administrative experience. * A BA is preferred but not required. A familiarity with basic science is preferred but not required. * Must have successful working experience using multiple technical applications including word processing, database management, spreadsheets, presentation software, email and other office technologies. Demonstrated ability to learn new applications as required. * Excellent organizational and time management skills and demonstrated ability to manage details accurately. Must be effective at managing multiple tasks and multiple priorities. * Strong interpersonal skills to work cooperatively with a large team in a high-profile environment requiring discretion, judgment, tact, and diplomacy in interactions with a wide variety of people and personalities. * Ability to communicate effectively in writing and verbally, to clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication. * Ability to take independent initiative and exercise good judgment in decision making under minimal supervision. * Ability to anticipate needs of those to whom support is provided and supply needed services and materials in such a way as to maximize their efficiency and productivity. * Ability to work in a fast-paced environment, handle multiple projects, and meet short deadlines. Education Required: High School Diploma or GED Education Preferred: Bachelor's Degree Experience Required: 2 years Experience Preferred: 4 years Pay Range: $20.55 - $31.96, pay determined by experience. About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit ************ EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

For description, visit PDF: ************ fwwebb. com/careers/pdfs/Portland_Office_Admin. pdf

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

If you are a current YAI employee, please click this link to apply through your Workday account. Regional Administrative Professional Under direction of the Regional Support Supervisor or other regional leader, the Regional Administrative Professional travels to each assigned program across the region on a regular, rotating basis to support the consistent, accurate and timely entry and maintenance of important program-related information. Obtains and appropriately enters documentation and information into electronic or other files or systems and in accordance with applicable rules, regulations, processes and procedures. Reconciles receipts, ledgers and petty cash; conducts reviews of records, documents and other confirmations for assigned programs, as needed or requested. Key/Essential Functions & Responsibilities * Reports on-site to each assigned location for a full workday to perform administrative duties to support maintaining compliance with documentation requirements, tracking, monitoring and entry of data and/or completing reconciliations on a regular, rotating basis (e.g. every two weeks). * Obtains, accesses and reviews documentation as needed, in coordination with applicable Program Supervisor or designee; may assist with obtaining documentation from other internal or external sources, including care managers, families, or other internal departments. * Scans, saves, names/renames and/or uploads appropriate documentation into shared folders and electronic systems in accordance with applicable policies and procedures. * Performs data entry in electronic systems and/or completes forms or other documents by entering information from receipts, records or statements. * Supports assigned programs with fiscal systems including ledgers, fee determinations and/or invoices appropriately documenting or entering information, performing basic numeric calculations (adding or subtracting) to reconcile ledgers or total expenses and selecting appropriate codes for invoices following provided instructions. * Reviews and confirms that assigned programs are meeting applicable requirements and that supporting tracking and documentation are complete, timely and accurate, escalating inconsistencies, concerns or missing entries to Program Supervisor for the below and other similar processes/areas: * Ensuring fire book is updated with appropriate documentation and signatures for all drills * Assisting with tracking of program-specific or other required trainings * Reviewing observations to ensure that minimum monthly requirements are met and electronic documentation is completed/accessible * Assisting with scanning, uploading and/or confirming entries in Digital Agency (DA) for anecdotals or other medical documentation in coordination with Health Care Specialist or Program Supervisor * Monitors and reconciles petty cash for assigned programs, completing necessary paperwork, data entry and accounting for expenditures by reviewing, totaling and documenting receipts; assists other regional programs as directed, by reviewing, completing transmittal or other documentation and/or performing data entry. * Escalates all questions and concerns regarding documentation, reconciliations or appropriate handling and entries to Program Supervisor or designee and/or to direct supervisor, as applicable. * While on-site at a program or at the direction of supervisor, may assist with program-related inquiries to obtain, check, confirm or find information or documentation (e.g. confirming vehicle identification numbers). * May assist with notifications, requests and other inquiries by making phone calls and/or sending emails to internal or external sources to obtain information or documentation, as directed by supervisor or Program Supervisor or designee. * May make suggestions for handling or compiling administrative paperwork to expedite or improve administrative processes; escalates suggestions to supervisor for review and to ensure continuity across the region. * Performs all other duties, as assigned. Minimum Qualification Requirements including education, experience, licensure/certification, etc. and essential physical capabilities (e.g. lifting, assisting lifting, standing, etc.) * High school diploma or its educational equivalent; and * Six months (6) months of experience working in an administrative support or similar role performing data entry, clerical or related duties; or * Satisfactory combination of education, experience and/or training; and * Ability to travel to and work from each assigned program across the region on a regular, rotating schedule, typically during normal business hours on weekdays. * Ability to use and willingness to learn various electronic systems and files to enter, locate, upload and record information or documents including, but not limited to Workday, Digital Agency (DA) and share drive/Intranet * Excellent time management and organizational skills and ability to multi-task. * Ability to work independently and effectively in a team setting and obtain necessary information, while remaining flexible to prioritize specific program needs and tasks as directed by Program Supervisors. * Familiarity with Microsoft Office specifically with Outlook, SharePoint and OneDrive. Preferred Qualification Requirements (desired requirements beyond MQRs above) * Experience with data entry and reconciling data, including financial and purchasing data (ledgers, petty cash, invoices, etc.) * Previous experience using Workday or Digital Agency Compensation range $16.50/hour - $16.50/hour All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

Maintenance/Custodial/Maintenance Maintenance Secretary Temporary Position 10-12 hours/week

Job DescriptionWe're Hiring: Front Desk Assistant/Administrator in Orono Are you the kind of person who can brighten someone's day with a warm smile and a helpful attitude? Do you love being the go-to person who helps to keep things running smoothly? If so, we want you! About the Role: As our Front Desk Assistant/Administrator, you'll be the at the heartbeat of the community-connecting residents with management, answering phones like a pro, and making sure packages (hello, Amazon!) get where they need to go. You'll also help keep the storage area organized and assist with resident questions. Basically, you're the friendly face that makes life easier for everyone! Schedule: Monday-Friday, 9 AM-6 PM Occasional evenings or weekends (we'll give you a heads-up!) What You'll Need: A knack for customer service and clear communication Comfort with phones, computers, and basic office equipment Ability to lift packages up to 30-40 lbs (we're not talking CrossFit-just the occasional bulky box!) Professional attire and a positive attitude Perks of the Job: Work in a stylish, welcoming environment Be part of a team that values kindness, efficiency, and community Get to know awesome residents and make a real impact If you're organized, friendly, and ready to be the glue that holds our front desk together, we'd love to meet you.

The Sugarloaf Race Administrator Assistant is a key player in making race events and competitions run smoothly on the mountain. This is a unique role in that hours will fluctuate based upon race schedules. The Race Administrator Assistant will be responsible for race entries and documenting results for competitors and will work with large groups of volunteers to meet the needs of each unique race or event. The ideal candidate for this job will have previous experience in or knowledge of ski racing, however, we are willing to train the right fit. If you enjoy ski racing and on-snow events and want a front seat for all the action this winter, please apply today! Responsibilities * Assist in the paperwork and tasks required to document and facilitate race entries and results for competitors * Complete clerical duties required for the department, for events, and/or assigned by the Race Administrator * Assist with cash ups for events * Organize and assist large groups of volunteers for each event as needed * Be able to learn and use timing systems and equipment Qualifications * Be comfortable working in a fast paced environment with periodic slow times * Have basic computer skills and be willing to be trained to use job specific software and programs * Must be able to ski or ride to event sites * Be able to work flexible hours with a schedule that varies with event needs and volume * Have strong people skills and be a team player Sugarloaf Team Member Benefits include: * Free lift pass for skiing and/or riding (at all New England Boyne Resorts) * Discounts at resort F&B and retail locations * Discounted ski/snowboard lessons and rentals * Access to Nordic trails and discounted equipment rentals at our Outdoor Center location * Discounted passes at other Boyne and partner resorts

Fiber Materials Inc. | solutions for the most extreme places in the universe FMI's manufacturing facility has been a leading solutions provider of high temperature materials and composites for more than 50 years, serving the Department of Defense and NASA. The focus in Maine is on multidirectional reinforced Carbon/Carbon (C/C) and Ceramic Matrix Composites (CMCs) that enable high-temperature components such as: thermal protection systems, re-entry vehicle nose tips as well as rocket motor throats and nozzles. Our materials are being used on ground-breaking space initiatives such as the Orion Multi-Purpose Crew Vehicle and the heat shield for NASA's Mars 2020 mission, important missile programs, airfoils in commercial and military jet engines, and as lightweight armor for U.S. military ground vehicles. Your role: FMI is seeking an Engineering Administrative Assistant who will support R&T Engineers, Project Managers, and Technicians with various administrative tasks during the development and maturation of novel carbon and ceramic composite materials and processes for high performance, lightweight thermal protection systems and hot structures. As the Engineering Administrative Assistant, you will support the R&T team by handling a variety of administrative tasks, ensuring smooth operations within the department. You'll act as the administrative backbone for the team, assisting in the accurate creation and standardization of production documentation, facilitating timely approval of controlled documents and drawings, and may assist in the development, management, and/or maintenance of R&T digital tools and environments. By taking on these responsibilities, you'll be allowing engineers to focus more effectively on their technical tasks, thereby enhancing productivity and efficiency within the team. The role requires a blend of administrative skills and a basic understanding of engineering processes, making it a unique and important part of the engineering department's success. Job Responsibilities: Under minimal guidance, creating and releasing Travelers and Procedures per engineering instructions and intent Generating production Travelers within SAGE100 Standardizing Traveler format, creating template operations, streamlining approval process Owning administrative level engineering change orders (ECO) Assisting in Procedure / Specification updates and approvals Supporting V&V / Quality in characterization requirements generation and documentation Owning R&T contracts administration functions Owning the R&T SharePoint site Assisting with R&T purchases and expenses Other tasks may be assigned depending on the experience of the resource and/or needs of the department What we need from you: 1+ years administrative and/or technical writing experience Strong interpersonal, communication, and organization skills Strong verbal and written skills Ability to handle tasks independently with minimal guidance Experience with Office 365 (Word, Excel, SharePoint, Teams, etc.) Preferred: Associates Degree in Engineering or related field Experience in a manufacturing environment Admin experience with SharePoint, Project Online, and other Office 365 tools Experience with SAGE 100 Knowledge of computer programming Experience with CAD, Solidworks, engineering drawings, and GD&T Demonstrated ability to work effectively in a research environment What you'll get from us: 16 ETO days 12 paid holidays (including Winter Closure!) Medical / Dental / Vision 401k Company Match Tuition Reimbursement $1000 Sign-On Bonus

$5000 Sign On / Relocation bonus for full-time $25k New Grad Power$TART Incentive At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members. Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members. Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $26.00 - USD $34.00 /Hr. Bonus: USD $5,000.00

Statement of the job The University of Maine at Fort Kent is seeking to hire a Student Affairs Administrative Specialist CL3. The position holder will perform tasks that are diverse, requiring knowledge and skill in a variety of areas, such as accounting, marketing and administrative support. The Administrative Specialist L3 supports the general operation of the Student Affairs Office and provides clerical and administrative assistance to the Dean of Students. As the front line, in-person representative of the campus Student Affairs staff, the Administrative Specialist provides reception, referral, and support services to students and other visitors and callers to the suite, including ordering, monitoring, and distributing goods donated to support student resilience. Additionally, this person serves as the liaison with UMS for the enforcement of the immunization requirement, while assisting in the implementation of the housing, parking, shuttle, and poster distribution policies. The Administrative Specialist will open and close the office during typical workdays, maintain its good order, and supervise student workers assigned to Student Affairs operations. Projects led by the Administrative Specialist include: an annual review of and regular updates to the Student Affairs and associated departments' webpages; tracking and submitting receipts; ordering supplies for the office's operations; and liaising with other campus and system offices as relevant. The Administrative Specialist will assist and support all Student Affairs staff members' execution of all-department events such as Opening, Orientation, Commencement, holiday and Homecoming, Late Night Breakfast, as appropriate, including committee work. The position coordinates planning and execution with third-party service providers such as the food service, student physical and mental health providers, and contracted educational or entertainment programmers alongside offices within Student Affairs. This position will attend regular staff meetings, prepare agendas and take minutes for the meetings as requested by the Dean of Students while meeting with the Dean as requested to plan operations and fulfill other duties as assigned. The starting rate is $21.09 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits (ACSUM Single-Page Benefits) include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America's Well Workplace Award and offers a wellness program. Responsibilities: Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials. Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents; performs the duties of assigned staff. Reviews and corrects a variety of data, confidential records, and information for the department. Organizes and maintains files, including creating and maintaining confidential department/employee /student files, files documents alphabetically, numerically, or by other prescribed methods. Tracks a budget, monitors expenditures, and/or performs basic bookkeeping, reporting and/or appropriate payroll tasks. Prioritizes and assigns work to assigned student workers; monitors their performance; and trains them on work methods and procedures. Performs other duties of a similar nature or level. Qualifications: 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience. We are not able to consider applicants who require Visa sponsorship support. Appropriate background checks are required. How to Apply: Materials must be submitted via "Apply Now" below. You will need to create an applicant profile and complete an application. A cover letter which describes your experience, interests, and suitability for the position with specific reference to the qualifications outlined above A resume Contact information for three professional references Review of applications will begin immediately. Position will remain posted until filled. Incomplete application materials cannot be considered. About the University Located on the northernmost border of Maine, the University of Maine at Fort Kent is a career-focused campus offering relevant, experiential, academic programs and services with personalized attention. UMFK's diverse student population enjoys the opportunity to live and learn in a beautiful, natural setting and a caring, friendly atmosphere where they thrive as engaged members of the community. Our vision is that UMFK will transform students into professionals who have the knowledge, skills, and dispositions necessary to meet the evolving demands of a modern workforce. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation. About the Region The surrounding town of Fort Kent is a welcoming town of approximately 4,000 people who are active in various festivals, community gatherings, and civic work. UMFK is embedded near the center of town allowing easy access to amenities and the community at large. Fort Kent, one of Maine's northernmost towns, is the beginning of two highways: U.S. Route 1 and Route 11. The famous scenic U.S. Route 1 starts in Fort Kent and passes through the easternmost towns of Maine bordering Canada and ends up in Key West, Florida. The town also serves as a gateway to the Allagash Wilderness Waterway. From the Allagash Waterway through a forested wilderness, an adventurous canoe trip will take one down to the St. John River. Excellent alpine and cross-country skiing are additional attractions of the community. Of special note is the five-minute walk from the UMFK campus to the beautiful Fish River which flows into the St. John River that serves as the international boundary between Maine and New Brunswick, Canada. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at *********************** . Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you have any questions, contact Student Affairs at **************.