Administrative Specialist Jobs in Marina, CA

Our client, a fintech start-up, is seeking a stellar Administrative Assistant to support their thriving team with coordination and office management tasks. Within this role candidates will utilize skills in organization and detail-orientation to support the office with items such as supporting recruiting efforts, onboarding new team members, and handling office tasks. If you are a sharp and motivated candidate looking to join a team-oriented group, we would like to hear from you! ***This is an in-office position in the South Bay. What you'll do: Coordinate with team members to assist with onboarding efforts by organizing materials and helping candidates settle in Assist the hiring managers with the coordination and scheduling of interviews Ensure recruiting tasks such as reference checks, database entry, tracking items, and more are completed Conduct the handling of mail and other documents, maintaining excellent organization Manage the office inventory, keeping supplies stocked and documented Remain available to complete additional tasks as needed for the team and assist with special projects What you'll bring: A Bachelors degree is preferred 1-2 years of experience in fast paced environment, start-up experience a plus Highly driven and self-motivated, able to handle new tasks and challenges with ease Can quickly adapt to new tasks and instructions Salary Range $90,000 - $110,000 with excellent benefits You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

The responsibility of the Office Experience & Recruiting Coordinator is to serve as the primary contact for incoming candidates and assist with office administration work as needed. Additionally, this role provides support to the Managing Director to be a culture builder and maintain an effective work environment. The process of sourcing, recruiting and selecting financial representatives is conducted by this individual. They build high-level quality relationships in the community and in the office to promote the Northwestern Mutual career, generate referrals and develop centers of influence. They work with the Director of Agency Recruiting to develop recruiting goals and strategies for the district office and is responsible for holding all members of the leadership team accountable for their respective roles in recruiting and selection. Creativity, exceptional communication skills and drive to achieve are critical in this position. Recruiting Specific duties include (but are not limited to): Actively participate in Northwestern Mutual networking events to promote and brand Northwestern Mutual Source talent online through social media, job postings, and outbound recruiting efforts (Indeed, LinkedIn, social media, etc.) Coordinate advertising and marketing strategies to include ads, direct mail, community events, etc. Conduct efficient interviews and guide the candidate through the selection process: screening and scheduling candidates, daily confirmations, reschedule/cancel appointments, administering selection tools, and running initial interviews. Communicate effectively about information and language regarding all aspects of the financial representative career and each step of the selection process. Participate in weekly Recruiting skill builders. Weekly 1x1 with Managing Director & Leadership Team Weekly 1x1 with Director of Agency Recruiting Effectively communicate with candidates to build and maintain relationships throughout the selection process. Track individual recruiting activity. Analyze recruiting ratios to identify inefficiencies in the selection process; establish and implement improvements. Utilize Northwestern Mutual supported software to maintain the candidate database and accurate records of prospects to ensure the efficiency of the selection process. Prepare activity/results for leadership team meetings and coordinate regular meetings to review, assess, and establish actions based on this data. Prepare weekly recruiting data and reports. Office Experience specific duties include (but are not limited to): Greet visitors. Confirm daily appointments & be sure they are in the building security system. Answer telephone calls & respond to voicemails. Office cleanliness; maintain the reception area, kitchens, and conference rooms. Maintain inventory and order office supplies as needed. Complete and/or assist with projects as assigned by manager. Act as liaison between the Network Office & Home Office Qualifications Must be in the office M-F; 8am-5pm Sales, marketing, and administrative experience required Basic computer and Microsoft Office experience Ability to handle detailed work with high degree of accuracy. Excellent interpersonal skills Experience in problem-solving High level of organizational skills Excellent written and oral communication skills Professional office skills Ability to take independent action and make sound decisions. Ability to multi-task Ability to be flexible and open-minded. Ability to work effectively with people at all levels. Competencies Action oriented - Enjoys working hard; is full of energy for things they see is challenging; not fearful of acting with a minimum of direction; seizes more opportunities than others. Candidate focus - Is dedicated to meeting the expectations and requirements of internal coworkers and external candidates; acts with candidates and coworkers in mind. Communication - Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when they disagree; has strong internal and external communication skills. Organizing - Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.

Redwood Electric is looking for a highly motivated and proactive individual who will be responsible for supporting the Project Manager and Project Team in the day-to-day operations of construction projects. About us Redwood Electric Group is a large business providing electrical construction and design services. We operate throughout the Greater Bay Area with offices in Santa Clara, San Leandro, Vacaville, and Sacramento. At Redwood Electric Group, our philosophy is focused on the commitment to our customers. Their success is a direct reflection of our success. Our business continues to reflect strong growth through innovation and our team's commitment to exceed customer expectations. Responsibilities: Duties will include but are not limited to material procurement and tracking, document management, estimating, and client relations. Workload may vary from several small-sized jobs to one large project. Support projects team with day-to-day operations of construction projects. Review project drawings and/or specifications for given projects. Establish and create submittals in conjunction with submittal logs. Assist with the production and/or processing of RFIs. Material procurement including quantity take-offs coordination with purchasing team and tracking tools to ensure product is delivered on schedule. Change Order pricing, including lump sum change orders and Field Work Order tracking and proposals. Assist engineering department on design/build projects. Attend project and field job site meetings as needed. Coordinate schedules with the field team and superintendent onsite. Coordinate schedules with vendors, manufacturers, and subcontractors. Interact with clients, interpreting their needs and requirements, and providing timely responses. Prioritize and perform multiple tasks in a dynamic environment with time-sensitive deadlines. Understand and follow operating procedures within company and jobsite guidelines. Represent the company in a safe and professional manner. Skills and Qualifications: Minimum 2 years of experience in the electrical construction industry as a Field Engineer and/or Estimator High school diploma or GED required Degree in Construction management, engineering or related field preferred Experience with Accubid Trimble preferred Proficient with Microsoft Office, Adobe, and Bluebeam Ability to problem solve and drive positive resolutions Adept at organizing and documentation Strong research and analytical skills Knowledge of inventory and supply management preferred

This is a full-time, on-site role as an Office Administrator at Chen & Fan Accountancy Corporation in San Jose, CA. The Office Administrator will handle day-to-day administrative tasks, manage office supplies, and provide general support to the team. Duties/Responsibilities: Oversee front desk operations, including answering and forwarding incoming calls. Assist with recruitment and new hire onboarding processes. Maintain office supplies and organize documentation. Manage office records, documentation, and files, including complimentary files management such as client records. Perform other related duties as assigned. Required Skills/Abilities: Excellent communication and organizational skills. Ability to prioritize tasks and delegate when multitasking is required. Strong attention to detail and problem-solving skills. Proficiency with Microsoft Office Suite. Bilingual in English and Mandarin.

Job Details: -Full scope Office Coordinator. -Oversee front desk and phone lines. -Oversee office management and inventory of supplies. -Set up and take down of company events. Requirements: -2-5 years of experience as an Office Coordinator or Manager. -Ability to go 5 days a week onsite (mon-Fri). -Ticketing experience.

Temporary Campus Assistant BASIS Independent Schools (#5003), 1290 Parkmoor Ave, San Jose, California, United States of America Req #8485 Monday, November 25, 2024 BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self-reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes. BASIS Independent Silicon Valley Upper is seeking qualified candidates for a Temporary Campus Assistant for immediate hire! The anticipated end date for this position is March 2025. This position has the potential to become full-time after the temporary assignment ends. What We're Looking For The BASIS Independent Schools team offers an incredible opportunity to be deeply involved in an academic community that is dynamic, exciting and unpredictable. You'll join others in a highly social, supportive and collaborative environment. BASIS Independent Silicon Valley Upper is seeking a Campus Assistant to provide support services to the school's faculty and staff to meet the mission of BASIS Independent Schools. In this role, the Campus Assistant is primarily responsible for monitoring student activities (e.g., lunches, before and/or after school). The Campus Assistant position is a great opportunity to work for a highly dynamic, fast-paced organization with room for growth. Your Primary Responsibilities Monitoring students Performing clerical tasks Additional tasks as assigned Able to manage authoritatively and effectively large groups of students in before and after-school programs and during lunch periods Be punctual and reliable Position Qualifications Minimum Qualifications: A high school diploma and valid fingerprint clearance are required to work at BASIS Independent Schools. Preferred Qualifications: Experience with children is preferred. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, will thrive in a fast-paced, achievement-oriented learning environment, and will be able to stand for long periods of time inside and outside of the building. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination. Other details Pay Type Hourly Employment Indicator Temp Required Education High School

74D CBRN Specialist Work in the cutting edge of the STEM field. Hone your chemistry and biology skills as you work with cutting edge equipment to prevent contamination or injury from hazardous materials. Similar Jobs: Occupational Safety, Chemical and Biological Technicians

Under general supervision of the program administrator, the Administrative Assistant I performs a wide variety of intermediate level office, secretarial and administrative activities. View Job Description Requirements / Qualifications Education and Experience: - Any combination of education equivalent to high school diploma - Any combination of post-secondary education, experience and training equal to three (3) years of secretarial experience including no less than two (2) years of progressively responsible clerical, administrative, secretarial, and/or technical experience, which has provided the applicant with the required knowledge and abilities to successfully perform job duties. Licenses and Certifications: - Possession of an appropriate, valid California Driver's License with evidence of insurability * Letter of Introduction * Proof of HS Graduation * Resume Comments and Other Information Desirable Qualifications: - Experience in a public education environment Please keep in mind that you're applying for a substitute position that may not be immediately available. For more information about this position, go to the pdf file here ************************************************************************************** Assistant I 7-1-21-20**********22.pdf

include, but are not limited to, the following: 1. FISCAL MANAGEMENT Provides support to the Dean, Associate Dean and Department Chairs related to fiscal management and analysis, budget development, and administration, of all state and selected external funds. Duties include, but are not limited to: * establishing fiscal processes, procedures, and timelines in the College; * providing budget oversight, monitoring, reconciliation, including all payroll matters; * providing analysis in an effective written or presentation form; * compiling fiscal forecasts for annual and future budgetary needs; * coordinating annual fiscal projects specific to the College and/or University; and preparing a wide-variety of fiscal and accounting documents 2. PERSONNEL PROCESSES In consultation with the Dean, performs and assists with a wide-variety of personnel administrative duties to ensure that policies and procedures are followed in a timely manner. Duties include, but are not limited to: * serving as the prime contact for all personnel related issues in the college; * overseeing the hiring of part time lecturers and teaching and graduate assistant hires in the college ensuring that entitlements are met, data entry is correct, and contracts are generated accurately and efficiently; * providing oversight to all full-time recruitments in the College to ensure that recruitment documents are complete, accurate, and processed in a timely manner; * providing detailed, providing detailed, comparison salary information to the Dean for salary placement and startup packages. Recommends funding options for all hires if needed; * preparing and processing staff recruitment and hiring forms to ensure position assignments, salary placement, etc. is accurate; * monitoring faculty workloads; * overseeing the instructional student assistant hiring to ensure that appointments necessary and within budget; * preparing, reviewing, tracking faculty and staff additional employment contracts; * preparing, reviewing, tracking external contracts/service agreements; and * organizing the college lecturer evaluation to process and timelines. 3. GENERAL ADMINISTRATION Provides analysis, design, implementation, and evaluation of various administrative systems to support organizational unit operations. Performing specialized or general duties including, but are not limited to: advising management on policy and procedures related to fiscal and budgetary analysis and management, personnel administration, and related operational functions to meet programmatic goals; acting as an internal and external resource on policy and procedural matters; participation in the planning and documentation of College meetings and activities; leading or coordinating projects involving the management of external parties; and participating in university work groups to keep informed and provide input to upcoming modifications to university procedures. 4. DATA ANALYSIS AND REPORTING Serve as the prime contact for the data needs of the College. Interprets requests from the Dean, Associate Dean, Department Chair, and/or Faculty and provides in-depth analysis to assist with program analysis, enrollment and retention, grant report writing, and research needs. 5. CURRICULUM SUPPORT Provide support to the Dean and Associate Dean in college curriculum matters, including the following: Analyze course schedules for accuracy, time block compliance, course history, and curriculum costs. Other Functions: * Provide lead work direction to others to include training, guidance, and oversight to college staff and students as needed. * Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge of policies, procedures, laws, and regulations pertaining to the applicable program and/or administrative specialty. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Skills: Expertise in administrative survey techniques, operations and systems analysis, and statistical and research methods. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Must possess excellent communication and teamwork skills, and be able to build and maintain positive relationships with colleagues. Ability to: understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; interpret and evaluate results to develop sound conclusions and recommend new or revised policies; anticipate problems and address them proactively; train others on new skills and procedures and provide lead work direction; take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; make independent decisions and exercise sound judgment; compile, write, and present reports; establish and maintain effective working relationships within and outside the work group and serve as liaison for the organizational unit, and foster a culture of collaboration and respect. MINIMUM QUALIFICATIONS: Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS REQUIRED: Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, providing exceptional customer service, and planning and executing events. Demonstrated experience in budget development, analysis, and management; preparing funding proposals; analyzing complex data and developing logical solutions to complex problems; providing curriculum support; developing reports and electronic presentations. Ability to collect and evaluate data and develop valid conclusions and sound recommendations. Excellent communication skills, both written and oral, especially those related to intra- and inter-college communications. PREFERRED QUALIFICATIONS: A Master's degree in Administration, Finance, Accounting, or a related field. Experience in and familiarity with the California State University system or similar institutions. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS: * A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. * The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. * The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. * This position has been designated as a sensitive position with: * responsibility for the care, safety and security of people (including children and minors), animals and CSU property; * access to controlled or hazardous substances; * access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards; and * responsibility for operating commercial vehicles, machinery or equipment that could pose environmental hazards or cause injury, illness, or death. * This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues. * Work schedule may require some evenings and/or weekend work. PHYSICAL ENVIRONMENT: Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Office and event coordination often requires the physical ability to lift and organize items. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS: CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE: For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at ************** or emailing ************************. All employees must be eligible for employment in the U.S. GENERAL INFORMATION: CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at ********************************************************** CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER: CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 30 2024 Pacific Daylight Time Applications close:

The Administrative Assistant provides administrative support for the Floral & Event Manager and the Floral department. Company Background: For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility and Pebble Beach Equestrian Center. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee. Essential Duties & Responsibilities: * Practice full adherence to the Pebble Beach Company Mission, Values, and Standards. * Answer telephone, take and relay messages, answer general questions when possible. * Take phone orders in a neat, organized, and legible manner. * Create written correspondence, reports, schedules, etc. * Maintain office in a neat & orderly manner. * Correct spelling, grammar and format errors in written material. Suggest editorial changes. * Compose transmittals, memos and correspondence as directed. * Process incoming and outgoing mail. * Maintain and update employee files, various project files, vendor files and other individual filing systems in a timely and if necessary, confidential basis. * Post revenue for all Floral charges. * Assist Floral & Event Manager with ordering floral product and supplies. * Order office supplies for department as needed * Process receiving and invoice reports & submit invoices for payment on a daily basis * Process revenue reports on a daily basis. * Assist Floral & Event Manager with online photo album - wedding pictures, corporate events, etc. * Organize and maintain BEO's, checking counts and keeping track of daily changes. * Type and update floral wedding/event contracts. * Assist with scheduling of client meetings. * Process End of Month reports. * Assist with any departmental special projects as necessary. * Participate in special events including Concours d'Elegance, AT&T Pro-Am, Pebble Beach Food & Wine and U.S. Open among others. * Comply with all Pebble Beach Company safety and health policies and procedures. Absolutely Required Skills: * Excellent communication skills. * Strong organizational skills. * Ability to handle multiple tasks in a fast paced environment. * Proficient in Microsoft Office. * 3+ years' receptionist/clerical experience required. * High school diploma or equivalent. Desired Skills: * Experience in hospitality preferred. * Advanced computer skills. * Knowledge of the Pebble Beach Resorts and the Monterey Peninsula. Why work for Pebble Beach Company: * Competitive Pay: $22.00 - $23.00/hour * Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost. * Prepare for your future.You will be eligible to participate in our 401(K)-retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year. * We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons. * Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club. * Grow your career with Pebble Beach.We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career. * Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the **Apply for this Job** link/button. If you would like to bookmark this position for later review, click on the **Bookmark** link. If you would like to print a copy of this position for your records, click on the **Print Preview** link. ** |** **Requisition Details** Position Information Position Title Administrative Specialist (SHORT-TERM, TEMPORARY) Position ID Campus WVMCCD District (All Campuses) Position Summary Information Definition SHORT -TERM , TEMPORARY STAFF POOL This recruitment is being conducted to fill temporary assignments for the upcoming semester that can begin as soon as summer 2023. Applications for Short-Term, Temporary Staff pools are continually accepted (unless otherwise specified) by the District and will be added to the application pool for review by hiring authorities on an as-needed basis. Should you be invited for an interview, you will be contacted by a District representative. POSITION DEFINITION To perform specialized program and/or administrative related duties in assistance to an assigned operational function; to research, collect and analyze data and prepare draft reports; to perform administrative and technical work of assigned program area; and to provide specialized and/or technical assistance to management. Assignment This is a temporary, hourly position, with possible assignments located at either WVMCCD campus: * Mission College, Santa Clara, CA * West Valley College, Saratoga, CA Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs. Salary and Benefits $43.42 (hourly) Due to the temporary nature of this position, benefits are not included. Minimum Qualifications Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: * Two years of increasingly responsible technical level program experience. * Equivalent to an Associate's degree from an accredited college with major coursework in business, education, general education or a related field. Desired Qualifications Not applicable Examples of Duties and Responsibilities Duties may include, but are not limited to, the following: * Develop, coordinate and implement program activities in area of assignment related to operational activities; prepare budgets, documents and/or brochures related to program activities. * Review, verify and input data and documents related to operational and/or program activities such as budgets, contracts, grants, loadsheets, claims, bonds, legislation, schedules, rentals, personnel actions and/or other related information. * Respond to requests for documentation and information related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers; may perform outreach and marketing duties related to assigned program area. * Perform administrative and technical duties related to area of assignment including interpreting, analyzing and determining compliance or acceptance of information and materials; prepare reports and/or graphics to document results of duties performed. * Provide front line support and information to students relative to area of assignment, as needed. * Assist professional staff in performing and conducting studies, special projects, and administrative and technical functions; perform data collection and analysis; prepare draft reports, graphics and technical documents. * Troubleshoot a variety of software systems relevant to area of assignment; respond to user questions and problems with relevant systems and equipment; input, assign and track work orders for repair and maintenance of systems and equipment. * Participate in the development and implementation of software packages and upgrades; monitor systems for accurate and effective performance; coordinate with district information technology staff to resolve issues as needed. * Perform basic graphic design and/or plan drawing work in the production of flyers, brochures, maps, cards and other program-related publications using related software applications. * Perform related duties as assigned. Other Duties Application Information APPLICATION INFORMATION : * Interested applicants must submit online all materials requested, including: + A completed online West Valley-Mission Community College District application; and + Resume * All sections of the online application, including Education and Work History, must be completed thoroughly. * Supervisor(s) name(s) and telephone numbers must be included in the application. * Incomplete applications will not be considered. * Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment. * The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely. For reasonable accommodations and assistance, contact: Office of Human Resources, Attn: Recruitment 14000 Fruitvale Ave, Saratoga, CA 95070 Phone: ************** Fax: ************** Email: ************ Selection Process SELECTION PROCESS INFORMATION : * Applications will be screened by appropriate department representatives on an as-needed basis. Qualified applicants who best meet the needs of the division will be contacted for an interview. * Travel expenses to attend the interview are the responsibility of the candidate. * Applications will remain in our online system for 1 year. Each year, part-time pools will be refreshed and applicants will be notified of the opportunity to re-submit application. * Application materials become the property of the District and will not be returned or duplicated. * The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants. * Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States. EEO STATEMENT : West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws. **COVID -19 Vaccine Requirement** West Valley-Mission Community College District is committed to protecting the health and well-being of students, faculty, staff, administrators, and the communities it serves. As such, the Board of Trustees has adopted policies requiring COVID -19 vaccinations for all employees and students of the district. Accordingly, new employees must comply with the vaccine mandate prior to hire. See vaccine mandate information at (). Special Instructions to the Applicant Posting Detail Information Posting Number FY21/22-007POOL Open Date 03/11/2022 Close Date Open Until Filled Yes **Requisition Specific Questions** Required fields are indicated with an asterisk (*). **Applicant Documents** **Required Documents** - Resume/CV **Optional Docume

Fish Window Cleaning is Hiring! We are currently seeking a highly motivated individual to join as an Office Administrator. We are the largest and the best window cleaning company in the world, and our team enjoys a friendly atmosphere and job flexibility. We work no evening hours, weekends, or holidays! If this sounds like a good fit for you, apply to join our window cleaning team today! Job Type: Part-time Typical Schedule: Mon-Fri 15-20 hours per week, 9am - 12 or 1pm Pay: $20 plus incentive opportunities Job Responsibilities: · Check in and assign daily work orders for our Cleaners Use our proprietary Fish software to schedule work daily Process received payments and actively administer Accounts Receivable processes Issue invoices to FMC Customers Inventory and order Uniforms, Equipment and Supplies Confirm upcoming residential appointments by phone Follow up on written window cleaning estimates by phone Answer customer calls Must have: · Excellent communication skills in person and on the phone · Good organizational skills and ability to follow-through on contacts made· Proven PC Skills (Ability to learn and use Microsoft Office Suite, and Fish software) Compensation: $20.00 per hour Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

Under minimal supervision, perform a variety of complex and responsible technical, legal and confidential work in which assignments and procedures require use of some independent judgment; the ability to work independently in meeting deadlines; knowledge of City policies and legal requirements; independently research and report on a variety of subjects; and perform related work as required. This position encompasses a variety of tasks which exceed customary clerical duties by adding specialized/technical aspects with a moderate degree of responsibility. This position receives instructions which are complex and technical in nature, and carries them out with a minimum of supervision. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by a high level administrator. Receive indirect supervision from other administrative, professional or technical personnel. Exercise supervision over assigned secretarial and clerical personnel. Examples of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Duties may include, but are not limited to, the following: Provide responsible professional and technical assistance in the development, administration and implementation of City programs. Assist in formulating program policies, goals and procedures; collect and compile relevant data supporting recommendations. Assist in the development of new program elements and program modifications as necessary to meet stated goals and objectives. Monitor and coordinate the daily operation of assigned program area; perform detailed administrative work and maintain appropriate records and statistics. Provide highly responsible administrative staff assistance including conducting specific and comprehensive analyses of a wide range of municipal policies involving organization, procedures, finance and services. Conduct surveys and perform research and statistical analyses as requested; prepare related reports. Maintain inventory control of departmental supplies. Compile materials and assist in the preparation of reports, manuals and publications. Assist in basic office management functions. Assist in annual budget preparation: make budget recommendations relative to assigned program areas of responsibility; coordinate and compile budget recommendations prepared by other staff into a comprehensive budget document; research past expenditures and project next year's increases. Prepare grant proposals; monitor active grants to ensure that all stipulations and regulations regarding the use of funds are met; maintain appropriate records and documentation to satisfy any audit requirements. Prepare and administer contracts. Represent the City as assigned on various boards, commissions and committees. Respond to complaints and requests for information from the public and City staff. Perform related duties as assigned. May assist other department staff in taking commission meeting minutes and producing draft official minutes. This may require adjustment of work schedule to attend periodic evening meetings. Qualifications Knowledge of and Ability to: The following generally describes the knowledge and abilities required to enter the job and/or to be learned within a defined short period of time in order to successfully perform the assigned duties. Knowledges of: Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Modern office administrative and secretarial practices and procedures, including the use of standard office equipment. Business letter writing and the standard format for reports and correspondence. Principles and practices of data collection and report preparation. Computer applications related to the work, including word processing, web design, database, and spreadsheet applications. Business mathematics and basic statistical techniques. Record keeping principles and procedures. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to: Perform responsible administrative and secretarial support work with accuracy, speed, and general supervision. Provide varied and responsible secretarial and office administrative work requiring the use of tact and discretion. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Interpret, apply, and explain administrative and departmental policies and procedures. Respond to and effectively prioritize multiple phone calls and other requests for service. Compose correspondence and reports independently or from brief instructions. Make accurate mathematical, financial, and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record-keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Skills to: Exercise individual and innovative judgment and make difficult decisions. Exhibit discretion and integrity when handling sensitive situations. Education and Experience Any combination equivalent to training and experience that would provide the required knowledge and abilities would be acceptable for employment. A typical background for minimum qualifications in both education and experience would be: Education: Associates degree from an accredited college or university with major course work in public administration, business administration or a closely related field. Experience: Two years (2) of experience comparable to that of an Administrative Assistant I. Journey level ability with word processing, e-mail and internet search functions. Well-versed in using spreadsheets. Experince working within public safety preferred License and Certification: Possession of or ability to obtain a California driver's license. After the evaluation of minimum qualifications, examination parts for this recruitment may include, but are not limited to the following: written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc. If moved forward, candidates will be notified via email of the type of examination required for this recruitment. Tools Used, Environmental Elements & Physical Demands TOOLS AND EQUIPMENT USED Requires frequent use of personal computer, including word processing, database and spread sheet programs, telephone, copy and fax machines, and all tools and equipment necessary to successfully perform the essential and important duties of the position. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is performed mostly in an office setting. Some outdoor work is required. Hand to eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand, walk, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit, climb or balance, stoop, kneel, crouch, or crawl, talk or hear, and smell, and frequently sign legal documents and/or plans. The employee must occasionally lift and/or move up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment or in any building or structure within the service area. Work may be performed outdoors with exposure to inclement weather, exposure to noise, dust, grease fumes, gases and potentially hazardous chemicals. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

74D CBRN Specialist Work in the cutting edge of the STEM field. Hone your chemistry and biology skills as you work with cutting edge equipment to prevent contamination or injury from hazardous materials. Similar Jobs: Occupational Safety, Chemical and Biological Technicians

We are currently seeking dedicated and flexible individuals to join our team as on-call substitutes. This position is part of an ongoing effort to build a substitute pool, ensuring that we have qualified candidates available as needed. Key Details: Position Type: On-Call/As Needed Work Hours: Varies based on need Location: Throughout SCCOE Districts/ Ridder Park Location This role is ideal for individuals looking for flexible work opportunities, as assignments may vary in duration and frequency. By joining our substitute pool, you will be contacted when positions become available that match your qualifications and availability. Shifts for this on-call position vary and are based on the current needs of our teams. As part of the substitute pool, you may be contacted with short notice for assignments that could range from a few days to several months. The frequency of shifts is flexible and depends on the availability of work and your own availability. This role is perfect for individuals who prefer flexibility in their schedule and are open to working on an as-needed basis. Assessments and interviews may take place virtually or in-person once you have been hired, for specific assignments. EDUCATION AND EXPERIENCE Any combination equivalent to: * Education: Graduation from high school, supplemented by college level coursework, or related field, AND * Experience: One year of administrative/secretarial support experience preferably in an educational environment. Comments and Other Information THE POSITION The Santa Clara County Office of Education is now accepting applications for Substitute Administrative Assistant II. Under supervision, performs a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail; coordinates flow of communications and information for the administrator; prepares and maintains a variety of manual and automated records and reports related to assigned activities. This position may be full-time, in-person and may have a work year of 12 months, 5 days, 8 hours/day. APPLICATION PROCEDURES The following application materials are required: 1. Completed Edjoin Online Application 2. Resume 3. Diploma/ Transcript The application and materials must be received; incomplete applications will not be accepted. EXAMINATION PROCEDURES The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for a future date. Based on the final scores of qualified candidates, Resource Support Services will establish a candidate list. Candidates will be asked over email to submit additional requirements. Therefore, it is recommended that candidates check their email at least daily. COVID-19 VACCINE REQUIREMENT: To provide and maintain a workplace that is free of recognized hazards, the Santa Clara County office of Education has adopted a policy which requires all employees be fully vaccinated against COVID-19. Any offer of employment is conditional upon the presentation of proof of full vaccination against COVID-19. EQUAL OPPORTUNITY EMPLOYER: The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For direct concerns related to Equal Opportunity Employment, please contact: Khushwinder Gill, Ed.D. Assistant Superintendent Personnel Services Santa Clara County Office of Education 1290 Ridder Park Drive San Jose, Ca 9513**************** *************** RECRUITMENT CONTACT: For questions about the position or recruitment process, please contact: Cindy Duran ************ ****************

**Job no:** 541336 **Work type:** Staff **Categories:** Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Student Services, On-site (work in-person at business location) Reporting to the Senior Director, University Housing, the Conference and Administrative Services Coordinator performs duties under general supervision and works independently to assist with administering the Conference Housing Program, a comprehensive program providing summer and academic year student, conference group and guest housing services for approximately 5,000 to 7,500 individuals annually. The Conference and Administrative Services Coordinator oversees housing mailroom locations on and off campus, which includes student supervision and customer and guest support for residents and parents. The Conference and Administrative Services Coordinator also oversees the UHS Space Reservation process. This position includes on call responsibilities and some weekday after hours and weekend work with significant weekday after hours and weekend work during the summer months (June, July, August), peak Conference season. **Key Responsibilities** * Assists with the coordination and day-to-day operations of the academic year and summer Conference Housing Program to include guest housing and conference groups. * Assists with negotiating contracts and schedules, use of guest rooms, meeting spaces and other housing facilities for 40 to 60 summer programs and academic year groups. Collaborates with representatives of each conference group to identify event and guest needs, develop plans, and determine services required. * Provides crisis intervention by utilizing training to provide crisis response to campus housing students and guests, which can range from making a referral to intervening in a life-threatening situation. * Develops appropriate logistics, resources and budgets needed to deliver contracted services. * Responsible for supervision of 1 to 2 student lead positions year-round and up to 6 conference assistants during the summer. * Coordinates all aspects of the current department residential mail system for approximately 5,000 residents. Assigns and un-assigns all mailboxes and ensures mail delivery. * Responds to all inquiries involving any mail delivery concerns, from residents and parents. * Responds to mailroom staff calls including some after-hours and weekends. * Coordinates the logistical operations of the overnight guest housing program during the summer and academic year, including overseeing the scheduling of reservations. * Audits and reconciles guest accounts regularly and follows up on outstanding payments due. * Remains accessible and able to respond appropriately, in person or otherwise, to urgent or emergency situations that arise on weekdays, weekends, holidays and after business hours. * Coordinates, instructs, guides and checks the work of 1-2 Student Lead positions, up to 6 Conferences Assistants, and up to 15 Mailroom Student Assistants, in order to maintain levels of productivity and quantity. * Serve as support for all aspects of the mailroom student assistant position when the Mailroom requires additional coverage, including picking up mail, and sorting and distribution of mail and packages. * Liaison with campus departments and external groups to coordinate the use of Conference rooms and Multi-purpose rooms in the Residence Halls during the Academic year and summer months. **Knowledge, Skills & Abilities** * Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operational problems related to a comprehensive program * Thorough knowledge of methods, procedures and practices, for providing high quality customer service and ensuring customer satisfaction. * Thorough knowledge of policies, procedures, regulations, and best practices pertaining to the organizing and administration of conference events. * Ability to take initiative and independently plan, organize, coordinate, and perform work in various situation where numerous and diverse demands are involved. * Ability to be flexible, embrace change, and manage frequent interruptions. * Ability to create, organize and carry out detailed plans. * Ability to exercise appropriate judgment and perform duties and responsibilities in the absence of close supervision. * Ability to support and monitor program budget allocations, and prepare appropriate reports. * Ability to collect and evaluate data, draw valid conclusions, and project consequences of various alternative courses of action. * Ability to provide lead work direction. * Knowledge of software applications such as word processing, spreadsheets, database management and the Internet. * Excellent oral and written communication as well as presentation skills. * Ability to compose and appropriately format correspondence and business reports using appropriate English grammar, punctuation and spelling. * Ability to clearly answer questions and explain procedures and policies to students and the public in an efficient and courteous manner; apply judgment, discretion and initiative in performing a variety of tasks. * Ability to communicate with constituents in a professional and respectful manner. **Required Qualifications** * Completion of a high school program, technical/vocational program, or their equivalents. * Three years of related office work experience. **Preferred Qualifications** * Bachelor's Degree in Education, Hospitality Management, Business Administration, or a related field. * Experience with conference or event planning, and/or hospitality management. * Experience supervising professional or student staff. * Experience coordinating an administrative process. * Experience in an educational and/or residential setting. * Customer Service experience. **Compensation** Classification: Administrative Support Coordinator II Anticipated Hiring Range: $3,865/month - $4,397/month CSU Salary Range: $3,865/month - $6,336/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the . **Application Procedure** Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: **July 17, 2024 through July 31, 2024**. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. **Contact Information** University Personnel ************* ************ **CSU Vaccination Policy** The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at and questions may be sent to *************. **Additional Information** Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standar

The Administrative Assistant provides administrative support to the Executive Chef and assists with the coordination of special events. Company Background: For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility and Pebble Beach Equestrian Center. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee. Essential Duties & Responsibilities: * Answer telephone and relay messages, answer questions when possible. * Create, distribute, update and post all in-house BEO'S. * Type written correspondence, reports and other documents. * Input Eatec requisition orders, transfers and monthly kitchen inventory. * Correct spelling, grammar, and format errors in written material. Suggests editorial changes. * Process incoming/outgoing mail, Federal Express. * Assist Executive Chef with all new employee and exit paperwork. * Coordinate the culinary intern's paperwork and uniforms. * Assist the Executive Chef with special events: temporary staffing, uniforms and payroll. May be required to work weekends during special events. * Schedule, coordinate, and set up meetings, appointments, and travel arrangements. * Arrange for pick-up and delivery of critical documents within the company. If necessary, personally pick up or deliver documents. * Order office supplies for department. * Attend catering meetings if needed. * Process department invoices for payment as required. * Keep all chefs informed regarding due dates for payroll, reviews and all pertinent communications from the Executive Chef. * Comply with all Pebble Beach Company safety and health policies and procedures. * Any other job-related tasks required by supervisor. Required Skills: * Excellent communication skills. * Proficient in Microsoft Office. * High school diploma, some college preferred. Why work for Pebble Beach Company: * Competitive Pay: $21.00 - $23.00/hour. * Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost. * Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year. * We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons. * Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club. * Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career. * Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

74D CBRN Specialist Work in the cutting edge of the STEM field. Hone your chemistry and biology skills as you work with cutting edge equipment to prevent contamination or injury from hazardous materials. Similar Jobs: Occupational Safety, Chemical and Biological Technicians

* This is a part-time (0.50 FTE) (Monday - Friday; 1:00 p.m. - 5:00 p.m.) benefited position. * Reporting to the College of Social Sciences Associate Dean for Academics and Student Success and receiving work lead direction from the Project Rebound Program Director, the Administrative Coordinator provides administrative and clerical support to the Project Rebound program. This position has responsibility for the day-to-day operations of the Project Rebound program offices. The Administrative Coordinator is responsible for office coordination, procurement, website maintenance, managing calendars, maintaining data for reports, scheduling and coordinating events, handling student confidential information; distributing information to students, faculty and the general public; submitting and tracking facility work orders and key requests; processing and reviewing travel and other reimbursement requests, training student assistants; processing student assistant appointments, and special projects. The position contributes to creating and sustaining a responsive environment for prospective SJSU students. This position also acts as the receptionist greeting students and visitors, maintaining office filing systems and performing additional support functions. Key Responsibilities * Independently perform the day-to-day tasks for the operation of the program offices. * Provides office support for the Project Rebound Program and its staff * Manage and maintain program mail and program email inbox, responding as appropriate or forwarding to other project rebound staff to address * Makes appointments and manages calendars as needed for Project Rebound Program Director * Receptionist, answers phones, checks and responds to voice messages, greets students, faculty and staff and provides up-to-date, correct information about the Project Rebound Program * Coordinates and makes travel or room arrangements for meetings and workshops. Includes liaising with outside vendors, and university units across departments and divisions * Procurement and reconciliation of purchases and receipts for the Project Rebound Program * Department event planning and coordination * Scheduling meetings and rooms * Prepare and submit requests for FD&O work, Keys and access, IT and other campus entities as needed * Manage and maintain confidential records of program student data * Troubleshoot office equipment problems and arrange repairs * Recommend initiatives and changes to improve quality of services * Prepare and submit reports as requested by the program director and/or appropriate administrator * Responsible for training and overseeing student assistants * Reconcile operating fund expense budget to Data Warehouse reports * Provide budget balance and expenditure information to the Program Director and Associate Dean * Reconcile Tower Foundation account to Foundation reports monthly * Reconcile operating fund and foundation Pro-cards and Go-cards monthly * Prepare travel authorizations and expense reimbursements for program staff and students * Process and review purchase requisitions, travel authorizations and reimbursements, other reimbursements, and direct payments as needed * Creates and maintains content for the program website * Creates and maintains program social media/networking accounts * Creates flyers/event handouts and content for other project rebound branded items like banners, tablecloths Knowledge, Skills & Abilities * Ability to communicate with constituents in a professional and respectful manner * Demonstrated ability to handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations * Ability to defuse strongly emotional student responses * Ability to clarify institutional policies and procedures for students * Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies * Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions * Strong oral and written communication skills * Excellent customer service and public relations skills * Ability to make independent decisions and exercise sound judgment * Ability to compose and format correspondence and reports * Ability to perform accurately in a detail-oriented environment. * Ability to work independently and handle multiple work priorities, organize and plan work and projects. * Expertise in using office software packages (MS Word and Excel), technology and systems * Ability to use a range of technology, systems and packages. This includes Office Suite, PeopleSoft, EAB, OU Campus, Adobe products. Required Qualifications * Completion of a high school program, technical/vocational program, or their equivalents combined * Three years of related office work experience Preferred Qualifications * Experience in custody or working with system-involved individuals * Familiarity with college environment * Experience in a diverse, multi-cultural setting * Ability to speak Spanish or Vietnamese * Experience with accounting/bookkeeping Compensation Classification: Administrative Support Coordinator II Anticipated Hiring Range: $2,362.50/month - $2,480.50/month (Part-Time) CSU Salary Range: $4,058/month - $6,653/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: December 5, 2024 through December 19, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Work Schedule Monday - Friday, 1:00 p.m. to 5:00 p.m. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Dec 05 2024 Pacific Standard Time Applications close: