Administrative Specialist Jobs in Medford, OR

Jackson County Employment Opportunity. Jackson County Development Services is currently recruiting for an Administrative Specialist I position. We are looking for someone with strong leadership and teamwork skills. Top applicants will need to be self-motivated, detail-oriented, and have excellent time-management skills. Jackson County strives to recruit, hire and retain the best employees! * Customer service experience and skills preferred. * Excellent interpersonal skills required. * Team oriented attitude is essential. * Computer skills and experience with Microsoft Office preferred. * Pass a criminal background check prior to hire. * Submit an acceptable DMV certified court print prior to hire. click on the following link to review Jackson County's requirements for an acceptable driving record. * Pass a pre-employment drug screen, which includes screening for Marijuana. Click on the link to review Jackson County's Drug-Free Workplace Policy. * This position is represented by union group SEIU. I. Position Summary Performs a variety of complex clerical and administrative tasks in support of a technical or moderately difficult nature in accordance with general practices and procedures of the specialized project, division or department. Works independently, exercises sound judgment and initiative, and receives occasional instruction or assistance as new or unusual situations arise. II. Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.) * Performs complex clerical and administrative duties in specialized areas. * Composes correspondence, proofreads documents; receives, logs and routes complaints. * Assists the public in person and by telephone; answers complex questions and make basic interpretations of departmental policies and procedures when conveying information to the public, other departments and staff. * Sets up and maintain complex paper and computer filing and record keeping systems, indices and registers; researches files and prepares reports as required for departmental purposes. * Computes or verifies data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy, may perform quality assurance checks. * Takes and maintains inventory records as assigned; operates a variety of office equipment and machines. * May perform general bookkeeping and accounting functions and coordinate department budget; schedules staff, meetings and locations. * May train, monitor and provide functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters. * May work on special projects including planning and coordinating. * Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices. * Develops and maintains effective internal and external working relationships at all levels. * Has regular and reliable attendance. Overtime may be required. III. Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions) Education and Experience * High school diploma or equivalent AND four years of progressively responsible clerical and office support experience including experience overseeing the activities of an office project; OR * Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job. License, Certificate or Other Requires possession of a valid driver's license and an acceptable driving record. IV. Other Requirements Knowledge, Skills and Abilities Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic. Ability to type accurately a variety of complex materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; understand, interpret and follow departmental procedures, rules and regulations; prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare complex reports; establish and maintain effective working relationships with those contacted in the course of work. Physical Demands (Performance of the essential duties of this position includes the following physical demands) Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light; may require some moderate lifting, bending, reaching, kneeling and some climbing requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies. Requires driving. Working Conditions (Performance of the essential duties of this position includes the following working conditions) Work is generally performed in an office environment and may include exposure to disruptive people. V. Additional Information This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management's decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification. The County shall schedule employees and determine FTE consistent with its determination as to efficiency of operations, financial advantages to the County, and/or effective service to the public. JACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Jackson County does not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Women, minorities and the disabled are encouraged to apply. Upon request, special accommodations and/or assistance will be gladly provided for any applicant with sensory or non-sensory impairments. Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at *********************** or call ************.

Office/Administrative Assistant Date Available: 03/03/2025 Reports To: Superintendent Pay Grade: Confidential Work Calendar: 260 days Salary: $29.40 - $36.77 per hour Provide executive-level administrative assistance that facilitates the effective, efficient operation of the office of the Superintendent and the Board and of district services to achieve the goals of the district. ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. GENERAL DUTIES: * Works a flexible schedule, including evenings and weekend hours, to attend all public meetings of the Superintendent and/or Board of Directors and serves as the recording secretary for the Board. * Serves as Executive Assistant to the Superintendent and School Board Secretary in all matters, including preparing for, attending, and taking minutes for meetings and contract negotiations. * Attends district bargaining strategy planning meetings and caucuses as requested. * Relays administrative decisions, instructions, and policy information on behalf of the Superintendent. * Maintains knowledge of and advises Board members and District leadership on pertinent regulations and legislation related to public records and open meeting laws. * Screens and provides information to callers and visitors, including parents/guardians, teachers, administrative staff, community members, civic dignitaries, government officials, and the press. * Produces and processes attractive, grammatically, and stylistically correct print and web documents in a timely and efficient manner; gathers information, prepares and distributes materials to appropriate persons and offices; and maintains organized records of documents. * Provides oversight on web-based publications in coordination with Information Technology and the Webmaster. Assists with drafting and production of District and Board newsletters as needed. * Serves as media contact, managing press releases and other communications as directed. * Develops and implements a social media strategy to promote district initiatives, events, and achievements, fostering positive community engagement. * Manages and updates the district's website to ensure current, accurate, and accessible information for stakeholders. * Monitors social media platforms, responds to inquiries, and manages the district's online reputation. * Attends and produces minutes for various meetings, including Board, Budget Committee, and District Lead Team, documenting all action items. * Ensures timely and accurate correspondence and responses to telephone inquiries. * With only general oversight, drafts letters and memoranda reflecting the style and perspective of the Superintendent and/or Board. * Correctly interprets and expresses Board and Administrative policy. * Monitors OSBA policy revisions, suggesting priorities for Board review and facilitating the policy update process,including submission to OSBA for posting. * Respects confidential information and exercises good judgment with courtesy, tact, and discretion in public contacts and in the disposition of problems. * Coordinates meetings and appointments for the Superintendent and School Board as needed. * Supports the Superintendent and Board in planning and hosting functions such as retreats, receptions, breakfasts, & dinner meetings. * Communicates timelines for district office functions to the appropriate departments. * Recommends procedures for improving and updating the activities of the office. * Provides secretarial support for district-level administrators when requested. * Manages the superintendent's calendar and scheduling priorities. * Reviews and responds to email received by the superintendent as requested. SCHOOL BOARD DUTIES: * Prepares, checks, and distributes minutes, agendas, and support materials in advance for Board/Committee review. Drafts Board news items and ensures timely posting of Board materials. * Understands and relays expertise in all areas of board operations and related statutory and procedural compliance. * Serves as jurisdictional contact for annual filings of school board members Oregon Governmental Ethics Commission. * Maintains a comprehensive annual calendar of Board activities and agendas. OTHER DUTIES AND RESPONSIBILITIES We believe that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications, and job scope but should not limit the incumbent or organization to work identified. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the district's goals. SUPERVISORY RESPONSIBILITIES All District employees have some responsibility for supervising students and assisting in maintaining a safe environment. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. * Five years of experience in a position of similar responsibility and complexity or an acceptable combination of training and experience. * Demonstrated ability to communicate with credibility, confidence, and confidentiality, in written and verbal form. * Demonstrated ability to interact effectively and collaboratively with individuals or groups with diverse points of view using creative problem-solving skills. * Program/project management skills, including independently managing multiple projects and tracking details while managing multiple priorities. * Ability to independently manage multiple timelines, deadlines, complaints, processes, and regulations that may be conflicting. * Demonstrated ability to manage and deliver excellent customer service. * Skilled in understanding, interpreting, and applying complex regulations, policies, and procedures. * Skilled in using standard office equipment and productivity software. * Skilled in researching and analyzing issues and translating information into reports. * Skilled in working as a member of a team. * Knowledge of, or ability to learn systems to manage social media and websites. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to communicate with others, including understanding and being understood. While much of the work will be completed in an office environment, the employee will need to move between buildings, visiting sites throughout the district. This position requires the use of a variety of digital systems, software, and hardware. This position may require some travel outside the district. WORK ENVIRONMENT The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually low to moderate but occasionally high depending upon activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions. Employee may be exposed to blood-borne pathogens. VALUES The district is focused on eliminating systemic racism and its impact on student learning. ASD is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The district prohibits discrimination based on race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service. Ashland Public Schools is an equal opportunity and affirmative action employer. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable, pursuant to relevant Collective Bargaining Agreement. Salary29.40 - 36.77 Hour Listing Type Jobs Categories Clerical/Administrative | Office Position Type Full Time Salary Min 29.40 Salary Max 36.77 Salary Type /hr.

Administrative Coordinator at Providence Medford Medical Center, in Medford, OR. Full-Time/Day Shift Provides a variety of support functions for the patients and Care Management Department. Coordinates and manages all written and oral communication inter/intra-departmentally. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Medford Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required Qualifications: Upon request: Driving may be necessary as part of this role. Caregivers are required to comply with all state laws and requirements for driving. Caregivers will be expected to provide proof of driver license and auto insurance upon request. See policy for additional information. 3 years Administrative experience preferably in healthcare industry. Preferred Qualifications: Associate's Degree Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

Location Medford, OR Salary $16.25 - $21.75 per hour Depending on Experience Benefits Offered Health, Dental, RX, Vision, FSA, Vacation, Sick, Holidays, 403B Plan **Description** This position is responsible for providing support to all program staff within the Support Services for Veteran Families (SSVF) program. This position will report directly to SSVF Program Supervisor. The SSVF Program Support Specialist will perform a variety of general office tasks including data entry, file review, file maintenance, program eligibility, return phone calls, in addition to other office duties. **About ACCESS** ACCESS is an energetic, diverse, and compassionate team that creates positive change in the community every day. If you are dedicated, hardworking and have a passion for helping others, ACCESS is the place for you! **Position Duties & Responsibilities** * Perform administrative duties to support the program. * Input accurate information in a timely manner into multiple databases as necessary. * Assemble and maintain files and reference materials as instructed by ACCESS procedures. * Update program policies and procedures as instructed by SSVF Program Supervisor or Support Services Director. * Process and review program applications according to ACCESS program procedures, accurately and in a timely manner. * Interview, screen, and work with Program Supervisor to determine participant eligibility for SSVF program. This includes, but is not limited to food, security deposits, rental assistance, energy assistance and emergency assistance using predetermined criteria. * File, maintain, and/or shred documents according to ACCESS procedures. * Review, correct and process SSVF participant checks to ensure proper coding with corresponding documents. * Monitor participant's progress after exit and track status using prevention techniques to avoid falling back into homelessness. * Complete VI-SPDATS on all applicants. * Process Tenant data background checks. * Produce monthly rent reasonable worksheets. * Collect and update monthly DASHBOARD reports. * Maintain RVTD Bus passes and spreadsheet. * Coordinate with other Departments and/or Agencies to provide referrals for programs/services in the community to ensure maximum service to participants. * Return phone calls from the Veteran Line and Landlord line in a timely manner responding appropriately. * Participate in appropriate workshops, trainings, outreach programs and meetings as directed. * Cover walk-ins as directed. * Help Program Supervisor in researching available training for the team. * Work with SSVF Program Supervisor and Lead in creating a process manual. * Ordering of SSVF department office supplies. * Complete other duties and special projects as assigned by the SSVF Program Supervisor. **Position Requirements** * Belief in ACCESS' mission to help provide food, warmth, and shelter. * Must be able to multitask in a variety of areas and maintain sustained concentration with attention to detail. * Must have good interpersonal, written communication, and oral communication skills. * Demonstrated ability to work effectively with customers and co-workers, sustain participant and interdepartmental confidentiality. * Able to work both independently and collaboratively. * Demonstrative excellent record keeping and organizational skills with a minimum of six months' experience. * Excellent computer skills including proficiency in software programs including but not limited to Microsoft Office products and web-based applications. **Equal Employment Opportunity (EEO) Statement** “ACCESS is an Equal Opportunity Employer. Our guidelines are clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.”

Job Title: Administrative Assistant - 24-141; Administrative Assistant; Maintenance/District Office; 1.0 FTE; Probationary Job Title: Administrative Assistant Reports To: Maintenance/District Office Reports To: Director or Administrator(s) Evaluated By: Director or Administrator(s) FLSA Status: Non-Exempt Salary: $19.40 - $24.01 per hour JOB SUMMARY This position provides full spectrum administrative support to the Director or Administrator(s) including matters of a confidential nature. Handles daily work pressures, requiring a volume of work which must be completed within a specified period of time. Performs duties with minimal supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned. Follows and maintains knowledge of all applicable District policy(ies) and procedures. Performs general office duties including answering multi-line phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail. Provides administrative assistance to the Director/Administrator(s) including calendar management, preparing correspondence, taking minutes, etc. Assists in development and reporting on program budget. Prepares department purchase orders. Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format. Maintains accurate office records including documents and forms used by program, filing, copying, creating manuals, and mailing information. Prepares a variety of records including copying, faxing, mailing and filing appropriate records and corresponding with other districts as necessary. Maintains accurate records including sending and retrieving files, ensuring transcripts, etc. are updated and updating databases as required. Prepares regular and accurate reports for ODE and federal agencies, meeting all required deadlines and recording revenue as appropriate. Maintains time sheet information and leave slips electronically and in printed format. Responsible for District level project/processes. Manages special projects and events as assigned. Appropriately maintains and secures highly confidential records and inquiries. While working collaboratively with others, implements decisions within ASD established policies and procedures. Professionally represents the school and the District in interactions with parents, community, staff, and students and resolves conflict in a professional manner. Supports Director/administrator throughout the hiring process including scheduling interviews and collaborating with payroll/HR to ensure compliance with district hiring procedures. Works collaboratively with District and building administrators and other department staff to provide reliable service to customers. Communicate clearly with coworkers and other staff. Participate as an effective team member. Provide impeccable customer service. Interacts thoughtfully and courteously with students, staff, administrators and parents and resolves conflict in a professional manner. Maintains appropriate certifications and training hours as required. Attends work regularly and is punctual. MARGINAL DUTIES AND RESPONSIBILITIES Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned. Troubleshoots, coordinates service and supplies of office machinery (copy, fax, postage meter, etc.) Coordinates travel and assist with other administrative needs. Assists other departments /administrators when requested Reports issues to authorities as necessary. Attends staff meetings and in-service trainings. Provides coverage for breaks and lunches of other staff as directed SUPERVISORY RESPONSIBILITIES All school employees have some responsibility for supervising students and assisting in maintaining a safe environment. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. The equivalent combination of experience, training, certification, education or degree that provides the required knowledge, skills and abilities may be used as an alternative to prerequisites. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Education and/or Experience: High school diploma or General Education Diploma (GED) and minimum two years related successful experience in typing, general clerical and/or training or equivalent combination of education and experience. Associates Degree preferred. Ability to accurately enter and retrieve computerized data. Prior successful experience working in a school setting strongly preferred. Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others' ideas and contributing to building a positive team spirit. Language Skills: Ability to communicate fluently verbally and in writing in English. Ability to respond to common inquiries or complaints from students, parents, staff, or members of the community. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to prepare complex correspondence. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to handle large amounts of money and account for monies received. Ability to perform low level accounting functions. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables in a variety of situations. Computer Skills: General knowledge of computer usage and ability to use standard school software, internet software, e-mail, spreadsheets, accounting and word processing software. Ability to proficiently use the above software programs. Ability to create graphs and charts in spreadsheet software. Ability to type accurately and proficiently. Other Skills and Abilities: Ability to appropriately communicate with students, teachers, administrators, parents and members of the community and others including vendors, law enforcement and other agencies. Ability to exercise good judgment and work in an environment with constant interruptions. Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Drivers License. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is frequently required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, ability to adjust focus and peripheral vision. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is in a school that combines standard office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc.) with the standard school setting. The noise level in the work environment is usually low to moderate and occasionally high depending upon student population and activities. May be exposed to bloodborne pathogens. VALUES The district is focused on eliminating systemic racism and its impact on student learning. ASD is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The district prohibits discrimination based on race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service. Ashland Public Schools is an equal opportunity and affirmative action employer. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable, pursuant to relevant Collective Bargaining Agreement.

The Oregon State Police in **Central Point**, Oregon is hiring for **one (1) Full-Time, Permanent** Administrative Specialist 2 position.* Proficiency using Microsoft Office productivity applications, including Outlook, Word, and Excel. * Experience applying and interpreting laws, rules, regulations, policies, and procedures. * Ability to provide excellent customer service while maintaining confidentiality of private information. * Demonstrated ability to develop organizational systems and tools, while managing multiple competing assignments. * Experience working in stressful environments; maintaining composure during phone calls and/or visits with grieving and upset families, attorneys, media, and other members of the public and the ability to handle exposure to graphic photographs and content. * Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties. * Must pass all applicable background and criminal history checks.

A CAREER WITH PURPOSE! Come join an awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU + Competitive wages with increased wage scale - Have experience? Find out what you can start at! + Generous benefits package including medical, dental, vision, and supplemental insurance + PTO + Referral bonus program + Flexible Spending Accounts + 401(k) PERKS + Enjoy "Perks at Work" which offers access to 30,000+ national and local employee discounts, online classes, and personal development + Use earned Radiant Bucks to purchase special items + Monthly all-staff meetings with fun events and great prizes GROWTH + Opportunities for career advancement and promotion + Online and in-person education and training + Education Reimbursement Program + Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Provide administrative support to the members of the management team Answer the telephones in a polite and courteous manner Maintain office systems Perform administrative tasks using software programs WHAT MAKES YOU A GREAT CANDIDATE: + Experience in faxing, filing, scanning, and collecting reports is a plus + Compassionate, patient, and kind, and have a heart for working with senior adults + Must be at least 18 years of age + Be able to read, write, speak and understand the English language. If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you! Qualifications

Administrative Coordinator at Providence Medford Medical Center, in Medford, OR. Full-Time/Day Shift Provides a variety of support functions for the patients and Care Management Department. Coordinates and manages all written and oral communication inter/intra-departmentally. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Medford Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required Qualifications: * Upon request: Driving may be necessary as part of this role. Caregivers are required to comply with all state laws and requirements for driving. Caregivers will be expected to provide proof of driver license and auto insurance upon request. See policy for additional information. * 3 years Administrative experience preferably in healthcare industry. Preferred Qualifications: * Associate's Degree Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

Secretarial/Clerical/Administrative Assistant III The Southern Oregon ESD Focal Student Groups progams seeks an Administrative Assistant III with a diverse set of skills and a desire to support the operations of the programs, including Migrant Education, English Learners, Indian Education, and the Black and African American Student Success Grant. This person will work from the SOESD office in Medford during regular work hours. The office will be relocated to Phoenix mid-way through the 2025-2026 school year once the new building is completed. The Administrative Assistant III performs a variety of clerical roles, including organizing professional development sessions, coordinating services with outside organizations such as SOU, ordering supplies, reconciling accounts, working with spreadsheets, and processing reimbursements. They will also work directly with the School Improvement Coordinator and the Focal Student Groups Manager on a daily basis to support timely communication within the department and with partner systems such as school districts. They must be organized, self-motivated, and able to consistently keep detailed records and submit regular reports. If you have a passion for supporting programs to provide quality services for children and families, can effectively build positive relationships while delivering a high level of service, and are self-directed while working as an essential part of a team, we encourage you to apply for this position! About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (Focal Student Groups) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Grape Street office: 101 North Grape Street, Medford, OR 97501 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr - $21.20/hr starting wage for 2024-2025 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Medford, OR · Pay: $16 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a MALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ******************** along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

Compliance Administrative Assistant at AllCare Health with the Compliance department in Grants Pass, Oregon We Are Seeking Qualified Candidates to Join Our Team! AllCare Health offers competitive wages, an excellent benefits package including affordable healthcare, 401k retirement, wellness programs, and flexible schedule options. Summary The Compliance Administrative Assistant is responsible for assisting in the oversight of an enterprise-wide Corporate Compliance Program to detect, correct, and prevent violations of Federal and State laws, rules, or regulations. The position is responsible for assisting the VP of Compliance with implementing, maintaining and monitoring the compliance program elements that include: scheduling of the annual compliance trainings, logging all compliance incidents, reviewing policies, standards, workforce training, and awareness of general compliance requirements, communications, reporting, monitoring and auditing internal departments and subcontractors. This position will help in the maintaining the FWA, Compliance, HIPAA Privacy and Security and Ethics Program. The Compliance Administrative Assistant will work closely with the VP of Compliance in the logging of suspected violations and in the oversight of corrective action plans. The Compliance program involves a continuous process of adhering to legal, ethical and professional standards applicable to AllCare employees, Board of Governors, providers, contractors, temporary employees, consultants and subcontractors. The Compliance Administrative Assistant will cooperate and assist in gathering the appropriate information for referrals and case documentation to enforcement agencies such as the Medicaid Fraud Unit (MFCU), Office of Program Integrity (OPI), Office of Inspector General (OIG), Department of Justice (DOJ), Center for Medicaid and Medicare Services (CMS), and the Oregon Health Authority (OHA) for auditing, monitoring and oversight of external subcontractors (delegates). Essential Duties Maintains a comprehensive knowledge of applicable federal and state laws, regulations and other requirements. Over sees audits conducted by outside regulatory agencies and AllCare Health's subcontractor (delegate) or First Tier Entities. Upholds the highest level of confidentiality in verbal, written, or electronic communications pertaining to Compliance, FWA or HIPAA Privacy and Security referrals. Assists in conducting the annual enterprise-wide risk assessment and program evaluations. Assists the VP of Compliance in the tracking of risk-based compliance monitoring work plan and protocols. On Call Responsibilities This position does not have any on call responsibilities. Supervisory Responsibilities This position does not have any supervisory responsibilities. Job Requirements May require the use of personal vehicle for local travel (subject to mileage reimbursement). Qualifications Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. All relevant experience can be listed in your resume to perform essential duties of the position including the following: lived, volunteer, professional, or a combination of experience and education. Education & Experience Associate's degree (AA) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Knowledge of CPT Codes, ICD-10 Codes, Medicare Guideline, OIG Work Plan priorities, Oregon Health Plan Contract requirements, HIPPA, FWA and Compliance CFRs, Regulations and Statues. Certificates, Licenses, and/or Registrations Valid Oregon Driver's License and vehicle insurance. Valid Certified Healthcare Compliance (CHC), preferred. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The noise level in the work environment is usually moderate. The employee must be able to work onsite for all scheduled shifts. The employee must be able to travel locally, as needed. Company Overview AllCare Health Website: ****************************** AllCare Health is incorporated as an Oregon Benefit Corporation and has earned the coveted Certified B Corp status since 2017. As such, AllCare Health considers its impact on community, society, and the environment in all business decisions. We have long recognized the value in social, economic, and environmental concerns of our employees, customers, and community members. (Learn more about B Corps at *************************************** AllCare Health headquarters are located in Grants Pass in Southern Oregon on the Rogue River, surrounded by mountains, forests, small farms, and breathtaking views. This thriving and energetic community is ideal for families and outdoor enthusiasts, with a temperate Pacific Northwest climate. We enjoy easy access to outdoor sports and recreation, river rafting, fishing, hiking, biking, wineries, outdoor concerts, the world-famous Ashland Shakespeare Festival, the stunning Oregon coast, magnificent redwood forests, pristine beaches, and much more. The AllCare Health family of businesses is guided by our corporate principles: Purpose | Working together with our communities to improve the health and well-being of everyone. Values | Trust, Innovation, Relationships, and Voice. Vision | Thriving, Inclusive, and Equitable communities. Brand Promise | Changing Healthcare to Work for You. AllCare Health is dedicated to building a diverse and authentic workplace centered in belonging and serving our growing community. If you are excited about this open position but your experience does not align perfectly with every qualification in this post, we encourage you to apply anyway or reach out to our human resources department. You may just be the right candidate for this role or others. If you need accommodations, help in the application process, or wish to receive this job announcement in an alternative format, please call ************ and ask for Human Resources. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

For a description, see file at: ************** us/images/Vacancy_OUF_Gaming_Compliance_Department_Administrative_Assistant_posted_12. 31. 24. pdf

Location Medford, OR Salary $16.25 - $21.75 per hour Depending on Experience Benefits Offered Health, Dental, RX, Vision, FSA, Vacation, Sick, Holidays, 403B Plan **Description** This position is responsible for providing support to all program staff within the Support Services ACCESS Outreach programs. This position will report directly to the Outreach Program Supervisor. The Outreach Program Support Specialist will perform a variety of general office tasks including data entry, file review, file maintenance, program eligibility, and return phone calls, in addition to other office duties. **About ACCESS** ACCESS is an energetic, diverse, and compassionate team that creates positive change in the community every day. If you are dedicated, hardworking and have a passion for helping others, ACCESS is the place for you! **Position Duties & Responsibilities** * Perform administrative duties to support the program. * Input accurate information promptly into multiple databases as necessary. * Assemble and maintain files and reference materials as instructed by ACCESS procedures. * Perform documentation and file reviews for data errors. Update program policies and procedures as instructed by Outreach Program Supervisor or Support Services Director. * Process and review program applications according to ACCESS program procedures, accurately and promptly. * Interview, screen, and work with the Program Supervisor to determine participant eligibility for Federal and State Assistance programs. This includes but is not limited to food, security deposits, rental assistance, energy assistance, and emergency assistance using predetermined criteria. * File, maintain, and/or shred documents according to ACCESS procedures. * Coordinate with other Departments and/or Agencies to provide referrals for programs/services in the community to ensure maximum service to participants. * Staff front desk and answer phones as requested. * Schedule appointments for Outreach staff as requested. * Help maintain records of all Outreach contacts as requested. * Return phone calls from the Outreach team phone line promptly responding appropriately. * Complete other duties and special projects as assigned by the Outreach Program Supervisor. **Position Requirements** * Belief in ACCESS' mission to help provide food, warmth, and shelter. * Must be able to multitask in a variety of areas and maintain sustained concentration with attention to detail. * Must have good interpersonal, written communication, and oral communication skills. * Demonstrated ability to work effectively with customers and co-workers and sustain participant and interdepartmental confidentiality. * Able to work both independently and collaboratively. * Demonstrative excellent record-keeping and organizational skills with a minimum of six months of experience. * Excellent computer skills including proficiency in software programs including but not limited to Microsoft Office products and web-based applications. ****Preferred qualification**** Bilingual in English and Spanish is preferred. **Equal Employment Opportunity (EEO) Statement** ACCESS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, ACCESS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Hours per Day: 8 Days per Week: 5 Days per Year: 260 Compensation: $30.32 Closing Date and Time: 1/9/2025 @ 3:30 p.m. Screening and hiring completed as soon as possible Start date expected to be 2/1/2025 Qualifications The ideal candidate will have an associate's degree in bookkeeping or accounting. An equivalent combination of education and experience sufficient to successfully perform the duties of the job will be considered. Knowledge of accounting principles and practices Ability to exercise careful judgment, confidentiality, tact and diplomacy in the performance of all duties Detail oriented, ability to prioritize and meet deadlines, self-motivated Proficient in data entry and data dissemination Excellent customer service and written and oral communication skills Highly skilled in the use of personal computers, experience with an automated financial system, student informaiton system and experience in Excel Essential Duties Perform bookkeeping and accounting transactions; Ability to reconcile general ledger accounts; Assist with accounts receivable, billing invoices, ACH payments, cash deposits; Monitor daily cash flow and bank accounts; Provide training, oversight, and internal auditing for student body accounting software; Oversight of district-wide state reporting; Monthly Board reports as required; Responsible for E-rate filing, multiple state and federal District reports; Prepare special reports and presentations as requested; Business Service website maintenance, ORMS oversight; Utilize report writing software to extract information from the database for reporting and analysis; Assist Accounting Manager and Fiscal Services department in day to day functions; Perform other duties as assigned Requirements: Apply online at: ************************************ and submit a letter of Interest, Resume, and Letters of Recommendation Person filling this position will have to be fingerprinted Skills test will be required Contact: Business Office - Megan Beck, Accounting Manager Three Rivers School District PO Box 160 Murphy, OR 97533 ************ THREE RIVERS SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Secretarial/Clerical/Administrative Assistant III The Southern Oregon Education Service District (SOESD) Student Services department is hiring an Administrative Assistant III to perform a range of secretarial and specialized staff duties across programs on behalf of SOESD. The Student Services department supports students, staff, and schools across Jackson, Josephine, and Klamath counties and in some programs Douglas and Lake Counties as well. The position opening is at our Medford office. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (PDHH/PVI/Audiology) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr-$21.20/hr starting range for the 2024-2025 school year, with annual step increases as you move across the salary schedule. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays, plus additional paid days off. A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Secretarial/Clerical/Administrative Assistant III Child Care Resource Network (CCRN) supports training and professional development opportunities in early childhood education. The ideal candidate is comfortable learning new database skills and is detail oriented. Duties include entering and updating training registrations, sending reminder information and Zoom links to participants, creating training evaluations, verifying training attendance and participation, entering completed training attendance, following up on training evaluations, archiving training rosters and evaluations, and keep up with various training opportunities as they arise and answer basic training questions. Occasional evening training support will be required and will be scheduled in advance. The Southern Oregon Early Learning Hub (SOELS) collaborates with local partners and invests funding into Jackson and Josephine counties, to increase access to services for families with children birth to age five. We have a fun team and offer a flexible schedule in a fast paced office environment. The ideal candidate has excellent attention to detail, comfortable using Google Workspace and Excel or the eagerness to learn, and enjoys independent assignments as well as working collaboratively with others. Duties include creating and tracking contracts, receiving and paying invoices, tracking budgets and expenditures, assisting team members with projects, setting up virtual and in-person meetings, supply ordering, and more. Training and support will be provided. If either or both of these positions sound like a good fit for you, we would like to meet you! About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: * Education: ************************ * Cultural Opportunities: ************************ * Recreational Opportunities: ************************* * Health Care: ************************* Adminstrative Assistant III (CCRN & SOELS) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Chevy Way office: 918 Chevy Way, Medford, OR 975014 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr-$21.20/hr starting range for the 2024-2025 school year, with annual step increases as you move across the salary schedule. Immediate Supervisor: Program Manager SOESD Benefits (For .50 FTE and Over): * Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. * Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. * 10 paid holidays * A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: * OEBB MODA * Includes medical, dental, vision & prescription insurance * Monthly premium deducted pre-tax Options: * Health Savings Accounts * Flexible Spending Accounts - medical, day-care expenses * Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity * 403(b) through Carruth Compliance Consulting * Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act. Salary17.71 - 21.20 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 17.71 Salary Max 21.20 Salary Type /hr.

Job Title: Administrative Assistant III - SOESD - Administrative Assistant III (Focal Student Groups) The Southern Oregon ESD Focal Student Groups progams seeks an Administrative Assistant III with a diverse set of skills and a desire to support the operations of the programs, including Migrant Education, English Learners, Indian Education, and the Black and African American Student Success Grant. This person will work from the SOESD office in Medford during regular work hours. The office will be relocated to Phoenix mid-way through the 2025-2026 school year once the new building is completed. The Administrative Assistant III performs a variety of clerical roles, including organizing professional development sessions, coordinating services with outside organizations such as SOU, ordering supplies, reconciling accounts, working with spreadsheets, and processing reimbursements. They will also work directly with the School Improvement Coordinator and the Focal Student Groups Manager on a daily basis to support timely communication within the department and with partner systems such as school districts. They must be organized, self-motivated, and able to consistently keep detailed records and submit regular reports. If you have a passion for supporting programs to provide quality services for children and families, can effectively build positive relationships while delivering a high level of service, and are self-directed while working as an essential part of a team, we encourage you to apply for this position! About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (Focal Student Groups) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Grape Street office: 101 North Grape Street, Medford, OR 97501 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr - $21.20/hr starting wage for 2024-2025 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Secretarial/Clerical/Administrative Assistant III Amazing Administrative Assistant needed for part- or full-time position! This unique opportunity could be one full time position, shared between Child Care Resource Network and Southern Oregon Early Learning Hub OR it could be two part-time positions, each serving one of these programs. Bilingual in English and Spanish is preferred, but not required. Child Care Resource Network (CCRN) supports training and professional development opportunities in early childhood education. The ideal candidate is comfortable learning new database skills and is detail oriented. Duties include entering and updating training registrations, sending reminder information and Zoom links to participants, creating training evaluations, verifying training attendance and participation, entering completed training attendance, following up on training evaluations, archiving training rosters and evaluations, and keep up with various training opportunities as they arise and answer basic training questions. Occasional evening training support will be required and will be scheduled in advance. The Southern Oregon Early Learning Hub (SOELS) collaborates with local partners and invests funding into Jackson and Josephine counties, to increase access to services for families with children birth to age five. We have a fun team and offer a flexible schedule in a fast paced office environment. The ideal candidate has excellent attention to detail, comfortable using Google Workspace and Excel or the eagerness to learn, and enjoys independent assignments as well as working collaboratively with others. Duties include creating and tracking contracts, receiving and paying invoices, tracking budgets and expenditures, assisting team members with projects, setting up virtual and in-person meetings, supply ordering, and more. Training and support will be provided. If either or both of these positions sound like a good fit for you, we would like to meet you! About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (CCRN & SOELS) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Chevy Way office: 918 Chevy Way, Medford, OR 975014 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr-$21.20/hr starting range for the 2024-2025 school year, with annual step increases as you move across the salary schedule. Immediate Supervisor: Program Manager SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Secretarial/Clerical/Administrative Assistant Our transdisciplinary team of over 30 dedicated teachers, assistants, family consultants, therapists, evaluators, and office professionals at ECS are focused on authentic and supportive relationships, professional growth through coaching and mentoring, and maintaining a "family feel" to our work place. We are intentional in our implementation of a tiered approach for developing children's early language, literacy, and social emotional skills, and have designed a variety of environments and experiences to address the unique and varied learning needs of the children we serve. Bilingual/bicultural applicants encouraged to apply. We welcome diversity in our work environment. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: * Education: ************************ * Cultural Opportunities: ************************ * Recreational Opportunities: ************************* * Health Care: ************************* Adminstrative Assistant II (Early Childhood Services) Position Goal: To assist the program administrator in performing general secretarial tasks, and staff support services which, depending on specific assignments, may include duties such as preparation of correspondence, forms, and reports, composing minutes, receptionist functions, computer processing, spreadsheet and other software, file maintenance, public contact / information dissemination, and budget monitoring. Level of Responsibility/Supervision Employees in this position determine the work methods and procedures used to complete assignments with minimal supervision. The work involves related steps, processes, and/ or methods which require the application of agency policies and the exercise of initiative and judgment in more complex problem solving. Duties & Responsibilities 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Maintains inventory of office supplies, and ensures maintenance of office equipment. 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers. 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains confidentiality with personnel, students, and program/agency information. 16. Make decisions according to established policies. 17. Serve as a contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and / or liaison with other agency departments, school districts, or agencies. 18. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High school diploma or equivalent and two years progressively responsible secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Work with a high degree of accuracy and attention to detail to meet deadlines. 5. Demonstrate keyboarding skills of 55 WPM 6. Work with minimal supervision under specified guidelines. 7. Effective communication and interpersonal skills. 8. Make decisions according to established policies. 9. Physically perform assigned duties Location: In person at the Gilbert Creek Child Development Center: 1021 NW Highland Ave, Grants Pass, OR 97526 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $15.18/hr - $18.16/hr starting wage for 2023-2024 school year, with anticipated increase for 2024-2025 based on results of bargaining. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): * Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. * Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. * 10 paid holidays, plus additional paid days off. * A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: * OEBB MODA * Includes medical, dental, vision & prescription insurance * Monthly premium deducted pre-tax Options: * Health Savings Accounts * Flexible Spending Accounts - medical, day-care expenses * Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity * 403(b) through Carruth Compliance Consulting * Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant II : 1. Stand/walk: 1-4 Hrs/Day 2. Sit: 6-8 Hrs/Day 3. Drive: 4-6 Hrs/Day 4. Bending: Occasionally 5. Squat: Occasionally 6. Climb Stairs: Occasionally 7. Single Grasping: Frequently 8. Pushing: Occasionally 9. Pulling: Occasionally 10. Fine Manipulation: Frequently 11. Repetitive Foot Controls: Limited 12. Lifting (less than 25 lbs): Occasionally 13. Lifting (25-50 lbs): Limited 14. Lifting (50-75 lbs): Not At All 15. Lifting (75-100 lbs): Not At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act. Salary15.18 - 18.16 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 15.18 Salary Max 18.16 Salary Type /hr.