Administrative specialist jobs in Memphis, TN - 99 jobs

Job DescriptionUnder general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive\'s office and the governor\'s office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited high school or equivalent.

The person in this position is qualified as a high complexity testing personnel under CLIA-88 regulations. This position is responsible for accessioning and gross examination of tissue specimens independently under the direction of the Medical Director of Pathology. ESSENTIAL FUNCTIONS: Must be able to complete a documented training program per CLIA standards. Accession and prepare tissue specimens for gross examination. Perform gross dissections of both higher complexity cases as well as smaller surgical and biopsy cases. Perform gross dictations as outlined by the department specimen protocol. Properly hang tissue on the processors. Photograph specimens (Polaroid, digital, and 35 mm). Prepare tissue to be sent out for further testing such as Lymphoma Phenotyping, Quantitative Iron studies, etc. Prepare routine solutions, maintain an inventory of supplies and store in proper location and keep a clean work area. Responsible for proper disposal and handling of hazardous waste (i.e. xylene, reagent alcohol, formaldehyde, B-Plus) and dispose of specimens according to procedures. Meet department and quality assurance standards. Review procedure manuals and stay current with procedural changes that have occurred. Exercise all laboratory safety precautions and adhere to lab procedures as stated in procedure manuals. Perform all job responsibilities in alignment with the industry's best security practices and regulatory guidelines to protect the confidentiality, integrity, and availability of protected health information and other sensitive company data. Must be familiar with and abide by the Corporate Compliance Program and all Corporate policies, including the Privacy and Security policies.

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor? If you answered ‘yes', to any of the above, World Relief, and millions of people around the world need you. At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering. If you're looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today. ORGANIZATION SUMMARYWorld Relief is a global Christian humanitarian organization whose mission is to boldly engage the world's greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish. Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy. This position is reliant upon funding and may be subject to modification or termination based on resource availability. POSITION SUMMARY: World Relief Memphis is seeking a highly organized, detail-oriented, and proactive Part-Time Administrative Assistant to support the Executive Director in advancing the organization's mission. This role is critical to ensuring timely execution in administrative priorities and effective internal communication, allowing the Executive Director to focus on strategic priorities, relationship building, and organizational leadership.ROLE & RESPONSIBILITIES: Administrative Support Complete administrative tasks to support the Executive Director, such as timesheets, mileage reimbursements, reimbursement requests, credit card receipts, and balancing the credit card. Support other office leaders in these tasks as assigned. Support the Executive Director in scheduling, preparing for, executing and following up on internal and external meetings and events by purchasing supplies, preparing space, collateral, agendas, and taking notes. Prepare and organize meeting materials, agendas, and presentations as needed. Attend meetings to record, transcribe, and distribute accurate minutes or action items. Draft, proofread, and manage correspondence and other written communication. Work with office staff to prepare and clearly present office updates and reports, such as the Monthly Director's Report. Serve as a point of contact between the Executive Director and internal/external stakeholders while maintaining confidentiality. Manage the Executive Director's calendar, schedule appointments, and coordinate meetings. Prepare briefing materials, presentations, and reports for meetings with donors, partners, and board members. Provide support in coordinating and executing special projects and cross-departmental initiatives. Support the Executive Director in maintaining deadlines and following up on outstanding tasks. Support internal and external event planning and execution as assigned by supervisor Perform other duties as assigned. Administrative Fundraising Support Assist the Executive Director in drafting and sending thank-you notes and acknowledgment letters. Coordinate administrative logistics for donor meetings, including scheduling, preparing materials, and follow-up communications. Assist in capturing key organizational achievements and stories for reports, newsletters, and presentations. Process general mail for Executive Director including received gifts in a timely manner according to local and headquarters processes and confidentiality protocols. Work with headquarters staff to maintain and update donor management software with accurate records of contributions, contacts, and engagement activities. Work with headquarters staff to capture and maintain performance data related to fundraising activities to support progress toward annual fundraising goals. Work closely with other staff members to ensure alignment of donor communications and program updates to support the Executive Director in achieving fundraising goals. Perform other duties as assigned. JOB REQUIREMENTS: Mature and personal Christian faith Committed to the mission, vision, and values of World Relief Desire to serve and empower the Church to impact vulnerable communities Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document 1-3 years of experience in administrative support, preferably in a nonprofit or development environment. Strong written and verbal communication skills. Highly organized, detail-oriented, and able to manage multiple tasks and deadlines. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with donor management software (e.g., Raiser's Edge, HubSpot) preferred. Professional demeanor, discretion, and ability to handle sensitive information. PREFERRED QUALIFICATIONS: Associate or Bachelor's degree preferred, or equivalent administrative experience. World Relief offers a competitive benefits package and employee discount program for full-time, Regular, and part-time (25+ hours per week) employees World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health. ***Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.

As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.

Description Join Our Winning Team at Hackbarth Delivery Service! Hackbarth Delivery Service is a fast-growing, customer-focused Transportation and Logistics company committed to excellence in every delivery. We're on the hunt for a highly organized and detail-oriented Warehouse Administrative Assistant to help keep our operations running smoothly! In this role, you'll be the backbone of our warehouse office, handling essential clerical tasks such as typing, filing, data entry, and preparing standard forms. If you thrive in a fast-paced environment and love keeping things organized, we want to hear from you! Key Responsibilities: Utilizes Microsoft Office software to compose a diverse range of letters, memos, forms, and reports, from handwritten or computer-generated drafts, or verbal instructions. Under close direction, compiles data from varied sources and makes summary reports as required. Work may involve routine mathematical calculations and tabulations in accordance with established methods. Uses and maintains manual and electronic files, searches files and records for readily identifiable information, as directed. Implements and manages a tracking system to ensure timely follow-up on reports that necessitate periodic actions. Communicate with drivers/customers on route delays and issues preventing on-time service. Assist drivers with any issues they encounter on the road. Operate and support the maintenance of diverse office machinery, including, computers, mailroom equipment, photocopiers, and other standard office devices to facilitate task completion. Sorts and distributes mail, replenishes office supplies, and files. Responds to telephone inquiries from the public and other city departments when information requested is specifically provided and known, such as from published records, specific deliveries, and procedures. Qualifications: Minimum of associates degree or high school diploma with 5 years of executive clerical experience. Background in logistics Strong English composition skills Excellent typing both speed and accuracy. Excellent excel and word skills. Highly organized, detail oriented. Access to reliable transportation. If driving an automobile while on company business, must possess a valid driver's license in state of residence and auto insurance. Work effectively with internal and external individuals, including other professionals in the community. Work effectively as a member of a team. Effectively communicate to various internal and external audiences in both person and through various electronic media. Manage time and work effectively with minimal supervision. Effectively manage multiple priorities simultaneously. Effectively works in a fast-paced environment. Benefits: Competitive pay $18.00 per hour Health, dental, and vision insurance Retirement savings plan Paid time off and holidays Professional development opportunities Rotating Shifts: Monday - Friday 8:00am-1:00pm An equal opportunity Employer *Follow us on FACEBOOK & LINKEDIN for more of the latest news & updates. ******************************************* ************************************************************

To execute all clerical responsibilities and tasks associated with Shipping and Logistics. Duties and Responsibilities: Account for all Landed Costs as it relates to raw materials Manage CMS Barge Unloading Invoices Scan and maintain Outbound Truck BOLs Scan and maintain Monthly Outbound Rail BOLs Scan and maintain Monthly WATCO Work Receipts Upload Shipping Operations documents into the HUB File Temp Worker Time Cards Management of office supplies for Shipping & Logistics Publish daily and ad-hoc reports as needed Performs other duties as requested Qualifications: Requirements and Skills: Proficient use of the English language in reading, writing, and speaking Proficient in use of Microsoft Office Ability to manage multiple tasks, to set priorities, and to meet deadlines Strong organization and analytical skills Self-managing; works well with little supervision Geographically competent Ability to clearly communicate with internal and external parties regarding issues and changes Education and Experience: High School degree or GED Equivalent 1 to 3 years of related experience preferred Working knowledge of Microsoft Office products Working Conditions and Physical Requirements: Environment is typically in an office setting with a controlled environment. Physical responsibilities do include going into the plant, external locations and scale houses as needed. General work hours are expected with some overtime depending on the workload. Supervisory Responsibility: This position does not supervise others.

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications CALENDARING SCHEDULING TRAVEL EXPENSE REPORTS Additional Information $17hr 6 months

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: Administrative Assistant 3 - Mathematics Employee Classification: Clerical & Secretarial Institution: Southwest Tennessee Community College Department: Mathematics Campus Location: STCC - Multiple Campus Locations Job Summary This is a full-time permanent, fiscal year clerical, support staff position. The Administrative Assistant 3 acts as personal assistant; provides clerical and operational support. May oversee, coordinate flow, or check work of student workers, temporary employees and answers telephone giving information to callers and routing other calls to appropriate person. Job Duties Greets visitors, ascertains nature of business, and assists visitor, or conducts visitors to appropriate person. Interacts daily with faculty, staff, and students. Checks work of student workers, temporary employees, and/or lower-level clerical employees. Maintains and orders office supplies and other materials as needed. Monitors and/or responds to routine emails. Types correspondence, purchase orders, forms, reports, and other documents. Reads and determines disposition of incoming correspondence, reports, and other information. Assembles and assists in assembling information for various reports and projects. Receives and screens telephone calls, take messages, and routes to appropriate staff member(s). Communicates with internal and external agencies on issues pertaining to the Department. Manages multiple calendars and schedules; makes travel arrangements for conferences and appointments; maintains general filing system; orders office supplies. Research policies, procedures and guidelines for Department Head. Picks up mail daily from the College's Mailroom; opens and disseminates mail. Attends staff meetings; prepares meeting agenda and minutes. May perform other duties as assigned. Minimum Qualifications High School graduate or equivalent. Two years of clerical or secretarial experience. Valid Driver License. Preferred Qualifications Associate's Degree Clerical or secretarial experience in higher education Professional Administrative Certification of Excellence (PACE) certified, by the American Society of Administrative Professional (ASAP) Knowledge, Skills, and Abilities Knowledge of modern office practices, procedures, and equipment. Knowledge of administrative procedures and filing systems. Ability to use business English effectively. Ability to interact and work with co-workers, faculty, staff, students, and the general public. Ability to type accurately from plain copy and from rough draft. Ability to calculate arithmetic accurately. Ability to establish and maintain effective working relationships. Ability to express ideas clearly and concisely. Office Management ability. Basic Computer skills Excellent oral and written communication skills. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: Resume Cover letter Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy .

Administrative Assistant - MEM Airport (Parking Operations) Employer: Chandler & Campbelle Investment Group (CCD) Schedule: Monday-Friday, 8:00 a.m.-4:30 p.m. Pay: $18.00/hour The Administrative Assistant supports the General Manager and parking operations by delivering excellent customer service and dependable office support. This role helps keep the operation compliant with record-keeping policies and responsive to customers and partners. Daily work includes reception, filing, data entry, phones, basic bookkeeping, accounts payable workflow, reporting, and occasional operational support during special events or unplanned needs. Key Responsibilities Serve as front-desk receptionist: greet visitors, answer/direct calls, produce forms (e.g., refunds), and issue receipts. Provide general administrative support to ensure efficient day-to-day operations. Enter revenue and ticket data; process monthly/HID card parker updates. Activate/deactivate access credentials in PARCS (Parking Access & Revenue Control Systems). Perform base Accounts Payable data entry; monitor, submit, and track invoices through AP workflow. Assist with payroll: verify allocations/classifications of hours and submit on time. Maintain attendance/discipline tracking and employee corrective action files to support accurate payroll/accounting. Maintain confidential employee files. Assist with planning and coordination of special events. Prepare the Daily Operations Report and the agenda for weekly Operations Meetings. Distribute and track monthly safety training bulletins. Provide cashier or shift lead coverage when needed. Perform other duties and projects as assigned. Qualifications Prior customer service experience required; office/clerical and payroll experience a plus. Strong organization, accuracy, and multi-tasking skills; able to meet deadlines. Excellent written and verbal communication in English. Proficiency with Windows, Excel, Word, PowerPoint, Outlook (Access a plus). College degree preferred or equivalent experience. Ability to lift up to 35 lbs. Must pass all background checks required to obtain and maintain an airport security badge (MEM badging requirements). Work Environment & Expectations Professional, reliable, and customer-focused demeanor. Strict adherence to data accuracy, confidentiality, and policy compliance. Flexibility to assist during special events or unexpected operational needs. EEO Statement CCD is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status.

JOB DESCRIPTION Capitol City Residential Healthcare Title: Administrative Assistant/Receptionist Job Category: Operations/Programming Line of Business: Residential Services - (IDD) Intellectual and Developmental Disability population About Capitol City Residential Healthcare: Join us in transforming peoples' lives and their communities! Capitol City Residential Healthcare is a one-of-a-kind human services company offering services for people with intellectual and developmental disabilities. We have an exciting opportunity for you to join our team as an Administrative Assistant/Receptionist. Are you passionate about helping others? Don't miss this opportunity to find career success and fulfillment while you help people reach their highest level of independence! Apply today! Administrative Assistant Responsibilities: As an Administrative Assistant, you will perform a wide range of administrative duties at your assigned service site. This will cover all aspects of front desk customer service to all clients, guests, vendors, and state of TN representatives. Your specific responsibilities for the Administrative Assistant/Receptionist role will include: Providing administrative support by answering a multi-line phone system, greeting clients and employees, answer emails, creating reports using word processing and spreadsheet programs, track and input names into databases. Operating office equipment - copier, scanner, video conferencing software. Making travel arrangements, ordering and organizing supply ordering, perform clerical tasks. Requirements: We are looking for an Administrative Assistant/Receptionist with a firm and demonstrated commitment to the development and success of employees. You should be highly deadline-oriented, with strong multitasking and prioritization skills. It is also vital that you display excellent verbal and written communication and interpersonal skills, as well as outstanding customer service abilities. Specific requirements for the Administrative Assistant role include: High school diploma or GED 1 year experience in an administrative position. •Experience with MS Office (Word, Excel) and Employee management portal Benefits: In addition to meeting your passion for making a difference in people's lives and career advancement, opportunities you may also be offered: Competitive pay based on experience Medical, Dental, Vision Benefits Don't miss this opportunity to find career success and fulfillment while you assist people to reach their highest level of independence. Capitol City Residential Healthcare does not discriminate against any person on the basis of gender, race, color, national origin, religion, disability, age, veteran status, or sexual orientation in admission, treatment, or participation in its programs, services and activities, or in employment, or on the basis of gender in its health programs and activities. Job Type: Full-time Job Location: Jackson, TN High school or equivalent Job Type: Full-time Pay: $12.00 - $17.00 per hour Benefits: Dental insurance Health insurance Life insurance Vision insurance Schedule: 8 hour shift Education: High school or equivalent (Preferred) Experience: Customer service: 1 year (Preferred) Work Location: In person

Job DescriptionBenefits: Opportunity for advancement Training & development Role: Administrative Assistant (FULL TIME) Welcome to The Brothers that just do Gutters, where were all about keeping things flowing smoothly! At The Brothers that just do Gutters, were not just about gutterswere a tight-knit team dedicated to making sure homes stay dry and stylish. Our work environment is as dynamic as our solutions, and we pride ourselves on having a good laugh while delivering top-notch service. From innovative installations to flawless repairs, we handle every job with the expertise and care thats earned us our top reputation. If youre ready to join a company where hard work meets high fives and every day brings a new challenge, The Brothers that just do Gutters is where youll thrive! PURPOSE: Are you ready to be the unsung hero of The Brothers that just do Gutters team? As our full-time Admin Assistant, youll be the secret sauce that keeps our operation running smoothly and our teams spirits high. Your role is all about organizing chaos, coordinating with flair, and making sure everything from paperwork to appointments flows seamlessly. Youll be the friendly face and organized guru who helps us deliver top-notch gutter solutions to our amazing customers. And guess what? We believe in setting you up for success from day one! Youll receive comprehensive paid training that includes both live and online sessions. Well walk you through our various platforms, tools, and processes, ensuring you feel confident and empowered in your new role. If youre passionate about making a difference, love a bit of variety in your tasks, and enjoy a workplace where your efforts truly matter, then we cant wait to meet you! Administrative Assistant Capabilities: Organizational Skills - Manage multiple tasks and maintain organized filing systems. Communication Skills - Communicate clearly and professionally in writing and verbally. Time Management - Prioritize tasks and manage scheduling effectively. Technical Proficiency - Skilled in office software (e.g., Microsoft Office, Google Workspace) and office equipment. Attention to Detail - Ensure accuracy in data entry and document preparation. Problem-Solving - Address and resolve administrative issues efficiently. Customer Service - Provide excellent service to clients and handle inquiries with a friendly attitude. Confidentiality - Handle sensitive information with discretion. Team Collaboration - Work well with colleagues and support various departments. Adaptability - Adjust to changing priorities and learn new tools quickly. Administrative Assistant General Responsibilities: Email Management Respond to Emails: Address incoming emails promptly, providing responses to customer inquiries, internal requests, and general correspondence. Organize Inbox: Prioritize and categorize emails to ensure timely follow-up and efficient management of communications. Phone Management Answer Phones: Handle incoming phone calls, directing them to appropriate departments or individuals and taking messages when necessary. Customer Assistance: Provide information and assistance to callers, resolving inquiries and issues effectively. Customer Scheduling Assist with Appointments: Help customers schedule appointments and services, coordinating with internal staff to confirm availability. Manage Scheduling Conflicts: Resolve any conflicts or changes in scheduling, ensuring customer satisfaction and efficient use of resources. Worker Support Assist Team Members: Provide support to employees by helping with administrative tasks, coordinating schedules, and resolving any office-related issues. Resource Allocation: Ensure that team members have the necessary resources and information to perform their tasks effectively. Invoicing and Accounts Receivable Generate Invoices: Create and send invoices to clients, ensuring accuracy and timely delivery. Monitor Payments: Track accounts receivable, follow up on overdue payments, and assist with reconciling accounts. Vendor Management Monitor Prices: Keep track of vendor prices and evaluate cost-effectiveness to ensure competitive pricing. Coordinate with Vendors: Communicate with vendors for orders, resolve issues, and maintain positive relationships. Review Management Respond to Reviews: Address customer reviews on various platforms, providing timely and professional responses to feedback. Manage Reputation: Monitor and manage the companys online reputation through review responses and engagement. Ad Leads Handle Leads: Respond to and manage leads generated from advertisements, providing information and follow-up as needed. Track Conversion: Monitor the progress of ad leads and report on effectiveness and conversion rates. Social Media Management Post Content: Manage and post content on company social media platforms, including updates, promotions, and engaging posts. Monitor Engagement: Track social media interactions and respond to comments or messages to maintain an active online presence. Office Supplies Procure Supplies: Pick up and restock office supplies as needed, ensuring the office is well-equipped. Inventory Management: Monitor supply levels and place orders to avoid shortages. General Administrative Support Assist with Various Tasks: Perform other administrative tasks as required, including document preparation, file management, and supporting daily operations. Adaptability: Be flexible and ready to take on new responsibilities related to the above duties as needed. If youre someone who thrives on organization, finds joy in working with spreadsheets, and loves being part of a dynamic, fun team, we want to hear from you! At The Brothers that just do Gutters, we value a great working environment where creativity meets efficiency. Join us if youre eager to contribute your skills to a supportive and energetic team, where every day brings new opportunities and a lot of laughs along the way. Apply today and take the first step towards a rewarding career with us!

We are seeking an experienced, self-motivated Administrative Assistant to join our home office. Functions such as answering phones, data entry, invoicing, account balancing, bank reconciliation on QuickBooks, running errands inventory, control and organization, project research, filing. These are a few of the responsibilities of this position. Ideal candidates will have 2 to 4 years of similar experience in Administrative assistant. Additional experience preferred but not required: Strong organization skills Successful candidate must be very detail oriented, Excellent time management ability Spanish bilingual preferred but not required High sense of urgency Ability to multi-task effectively while working under demanding deadlines. Demonstrate proficiency in MS Office including Word, Excel, Power point and Outlook. Demonstrate proficiency in QuickBooks Run errands On time Hiring Immediately Please email resume to: ****************************

Job Description We are seeking a highly organized and reliable Administrative Assistant to support a high-volume real estate business in the Southaven, MS area. This role is responsible for managing operational execution, transaction flow, and client experience from contract to close. The right candidate is proactive, detail-oriented, and comfortable working independently in a fast-paced, deadline-driven environment. This position is ideal for someone who thrives on structure, accountability, and follow-through and takes pride in running a smooth, professional operation behind the scenes. The Administrative Assistant manages day-to-day operational execution for a real estate business, completing 100+ transactions per year. This role owns files, timelines, listings, and administrative client communication from contract to close. You will be expected to anticipate issues, enforce deadlines, and maintain a consistent, high-quality client experience while operating with minimal supervision. This is a performance-driven role with compensation tied directly to closed transactions. Compensation: Salary Range: $45,000 - $55,000 Paid Time Off (PTO) Stipend Benefits Available Bonuses - Considered after a 60-day period Growth potential Compensation: $45,000 - $55,000 salary range Responsibilities: Open transaction files for same-day contracts that are received Enter, track, and manage all contract-to-close deadlines Coordinate with lenders, title companies, agents, inspectors, and vendors Monitor inspections, appraisals, repairs, and closing timelines Proactively identify potential issues and resolve them before escalation Maintain accurate MLS listings, including input, updates, price changes, and status changes Coordinate photography, signage, lockboxes, and showing instructions Prepare listings for launch and ensure listings go live on schedule Send seller preparation materials and listing timelines Manage standard client communication related to scheduling, status updates, timelines, and next steps using the agent's approved communication channels Execute closing week and day-of-closing checklists and coordination Confirm closing disclosures, funds, recording, keys, and final logistics Own the operational client experience from contract to close Execute past-client follow-up systems, including newsletters, anniversary and birthday outreach, and client events Assign tasks to and oversee Virtual Assistant execution, accuracy, and performance Prepare weekly reports including active pipeline, upcoming closings, risks, and resolutions Document processes and maintain operational coverage procedures Continuously improve workflows, checklists, and systems Qualifications: Strong organizational skills and exceptional attention to detail Ability to manage multiple files and deadlines simultaneously Comfortable working independently and enforcing timelines Professional, calm communicator under pressure Proactive problem-solver with strong follow-through Tech-savvy and able to quickly learn new systems Comfortable supporting a high-volume, fast-paced operation Real estate operations or transaction coordination experience preferred Comfortable with performance-based compensation Willingness to follow defined communication protocols and operational standards About Company We are a top-ranking real estate brokerage in the Southaven area, known for our commitment to excellence and exceeding expectations. If this sounds like you, reach out and apply today!

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world's most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. This position is for a customer start-up site in Olive Branch, MS to support logistics and order fulfillment within the computer hardware industry . It is within a new, climate-controlled facility. The core responsibilities of this role include: * Serve as the on-site Payroll contact, conducting new hire orientations and providing policy guidance to employees. * Monitor payroll systems to ensure accurate timekeeping records and process corrections as needed. * Oversee site training programs, tracking both new hire and annual training compliance. * Schedule inbound and outbound shipments utilizing WMS. * Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation. * Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues. * Plan and coordinate employee engagement activities and site events. * Monitor office supply levels and place orders to maintain inventory. Position: First (1st) Shift Administrative Assistant II Shift: Monday-Friday 6:00am-2:00pm Pay:$ 22.00 In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: * Experience with Oracle, Kronos and Markview systems over very similar software systems is highly desired * Experience and/or aptitude to perform General Ledger (GL) coding for financial ledger entries. * Maintain high levels of customer service and timely oral and written communication with client, vendors and co-workers. * Responsible for purchasing and inventory management of site. * Manage, edit and process timely and accurate payroll within Kronos and Oracle systems. * Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation. * Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues. * Plan and coordinate employee engagement activities and site events, monitor office supply levels and place orders to maintain inventory. Be part of the world's largest logistics company!DHL Supply Chain hasbeen certified as a Great Place to Work in the US and Canada! Our excellent benefits packages includes: * Affordable medical, dental, and vision coverage available beginning on your 30thday * PTO program for all associates, including paid holidays and vacation * 401(k) with generous company match * Tuition reimbursement program * Excellent training and career advancement opportunities Grow your skills. Shape your world. Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates. Key Accountabilities: * Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices. * Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations. * Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings) * Maintain departmental records and prepare reports. * Schedule meetings and appointments and arrange travel and hotel accommodations as necessary. * Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items. * Follow up on all assignments delegated to subordinate managers as to status, completion, etc. * Maintain administrative filing system including items that are confidential. * Process weekly payroll records. * Serve as central communication point for associates. * Operate office equipment including fax, copier, printer, and binding machines. * Perform additional duties as assigned. Required Education and Experience: * Two years related experience * High School Diploma or Equivalent, preferred Our Organization is an equal opportunity employer. #LI-DNP ","title

Overview (Secretary ) We are seeking a detail-oriented and organized secretary to join our healthcare team. This role involves managing patient records, handling administrative tasks, and providing excellent customer service. The ideal candidate will be responsible for maintaining accurate filing systems, answering calls, scheduling appointments, taking notes, and coordinating travel arrangements. Key Responsibilities: Filing & Record Management: Maintain and organize patient records, ensuring confidentiality and compliance with regulations. Answering (Inbound/Outbound) Calls: Respond to patient inquiries, direct calls to appropriate staff, and provide necessary information. Scheduling Appointments: Manage patient appointments, coordinate schedules, assisting with patient intake and confirm bookings. Taking Notes: Record meeting minutes, transcribe notes, and document important information for referenceS Planning Travel: Arrange travel accommodations, book transportation, and ensure smooth scheduling for medical personnel as needed. Qualifications & Skills: Previous experience in medical records management, administration, or a similar role preferred. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office and scheduling software. Ability to maintain confidentiality and adhere to HIPAA regulations. Attention to detail and ability to work in a fast-paced environment. Schedule & Compensation: Full-time/Part-time Job Requirements: ?One (3) year experience -perferred ?BA/BS Bachelor ( preferred) ?Current Driver License, and vehicle insurance ?Must be 18 years of age or older ?High school diploma or equivalent ?Must be able to pass a TB Skin Test & Drug screen ?Must be able to pass a criminal history check.

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired