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Administrative Specialist Jobs in Minneapolis, MN

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  • Leasing & Office Admin

    Transport 21 Inc.

    Administrative Specialist Job 13 miles from Minneapolis

    This position is a customer-facing role which carries responsibility for administration of equipment leases, management of equipment files, and lessee relations as well as weekly and monthly reporting for management team. This position also provides direct support to the Controller and General Manager. Duties: Maintain accurate information related to leased equipment, including unit detail and lessee information Work with other departments to maintain accurate information related to equipment available for lease or sale, including unit detail and readiness Maintain equipment & lessee databases Generate lease documents & review with Lessees for execution Maintain current and accurate equipment lease files Coordinate with our 3 rd party insurance carrier to ensure lessees are insured before taking possession of equipment Work with drivers on issues including, but not limited to, fuel & pay cards, advance requests, and settlement questions Other tasks as assigned by Controller Requirements: Ability to multi-task and work with a sense of urgency Dependable and well organized Possess strong office telephone and communication skills Basic computer knowledge including MS Office programs Responsible for maintaining a professional image with drivers, peers, and supervisors Benefits of this position include group health and dental coverage, supplemental life and disability insurance, paid holidays, vacation and personal time, and 401(k). Compensation details: 18-25 Hourly Wage PI91f18062bb00-26***********6
    $33k-45k yearly est. Easy Apply 10d ago
  • Administrative Sales Support (Manufacturing Industry)

    Ultimate Staffing 3.6company rating

    Administrative Specialist Job In Minneapolis, MN

    Join our team of 6 as a Sales Support Rep to analyze RFQs and blueprints for precise pricing of customer orders. The role involves calculating costs, collaborating with customers and vendors, and maintaining strong relationships to drive sales and margins. Responsibilities: Handle RFQs received via website, email, or phone. Provide accurate estimates for customer orders and RFQs. Identify and assess vendors or subcontractors for cost-efficiency. Analyze data to determine material and labor needs. Consult with customers and vendors to discuss estimates and resolve issues. Maintain strong customer relationships to boost sales and margins. Review and update purchase orders, blueprints, and quality requirements. Follow diverse work instructions and complete other assigned tasks. Requirements: 1+ years of RFQ/RFP or sales support experience required. 2+ years in manufacturing is a significant plus. Blueprint reading skills preferred. Familiarity with Workwise (ERP) is helpful but trainable. Metal stamping/fabrication experience is a bonus but not necessary. Strong math skills (decimals, fractions, metric conversions). Solid customer service/sales background. Effective communication skills with attention to detail. Ability to pass a physical, drug screening, and background check. Additional Info: Schedule: Monday - Friday, 8:00 AM - 4:30 PM Location: in office in Minneapolis (not downtown, you have parking available) Pay: $21-24/hr depending on experience level All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $21-24 hourly 24d ago
  • Branch Administrator - 3811

    Barnhart Crane & Rigging 4.7company rating

    Administrative Specialist Job In Minneapolis, MN

    PURPOSE - Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world. MINDS OVER MATTER - Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry. NETWORK - Barnhart has built teams that form one of our industry's strongest network of talent and resources with over 55 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development. CULTURE - Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose. Description: Administrative Assistant support for the Branch A/R, A/P functions Posting of monthly safety meetings and material Process bi/weekly credit card transactions Generate and post job files Process new hires by working in conjunction with Human Resources division Assist with Project Management, review timesheets, invoicing, vendors, permits, travel arrangements etc. Additional responsibilities as assigned by supervisor. Required Qualifications: Experience with Microsoft Office Excellent written and oral communication skills Must possess a valid driver's license Must be organized, able to multi-task and team oriented Have attention to detail and be self-motivated Able to plan, organize and execute daily requirements Must pass drug test, fit for duty test and background check Benefits: 401(k) program with company match up to 10% of pay Family medical, dental and vision insurance available after 90 days Paid time off and other benefits Barnhart CARES family care and community service opportunities EOE/AA Minority/Female/Disability/Veteran
    $30k-40k yearly est. 20d ago
  • Administrative Coordinator

    OATI 4.6company rating

    Administrative Specialist Job 11 miles from Minneapolis

    OATI has immediate openings for Administrative Coordinator positions. Administrative Coordinators provide support to OATI staff and customers by performing a variety of complex administrative and clerical tasks in the Administrative Support area. These tasks typically include document organization and formatting, filing, data entry, communication with customers on behalf of OATI staff, internal document routing, and collaboration with other departments to complete inter-departmental projects. Additionally, this position will provide crucial sales support, including working on proposals and assisting in the preparation of sales documents. Qualifications/Requirements: A bachelor's degree in Linguistics or English Major Excellent writing and verbal communication skills Demonstrate ability to work independently and as part of a team Ability to work in a dynamic, fast-paced environment and respond quickly to changing priorities Ability to multi-task and organize multiple projects Excellent organizational skills, analytical and problem solving abilities, and attention to detail Creative, with a high level of initiative and a strong sense of ownership Hands on experience with Microsoft Office products (particularly MS Word and MS Excel); ability to learn new software Previous experience with Microsoft Visio and Microsoft Project is a plus Acceptable background investigation report U.S. Citizen or Lawful Permanent Resident Local to MN Join us and be part of a team where your skills and initiatives are valued and rewarded! Full-time employment includes competitive salary and benefits, a 401(k) plan with company match, personal time off, and excellent health and dental insurance programs. OATI prides itself on providing a stable, supportive environment for career development with opportunities for future growth and promotion within the company. Applicants must be self-motivated, energetic, and willing to work in a team-oriented company.
    $54k-74k yearly est. 22d ago
  • Administrative Assistant

    Stuartco 4.0company rating

    Administrative Specialist Job 8 miles from Minneapolis

    StuartCo, founded in 1970, represents a diverse array of market-rate and affordable apartment and townhome options in popular urban and suburban locations. We also offer student housing and senior housing campuses. StuartCo is focused on building a workforce that is diverse and inclusive. If you're excited about this role but do not meet all the qualifications listed above, we encourage you to apply. We review all applications. Riverview at Upper Landing is looking to hire a Front Desk Administrator to join their team in Saint Paul, MN. As a Front Desk Admin, your job will be to assist and support the Property Manager, Assistant Property Manager, and office staff in conducting duties and performing responsibilities related to managing multi-family properties. Working Hours Typically, FT40, 9:00 am - 5:00 pm, Monday - Friday. An opportunity to Lease apartments is available in this role on Saturdays, from 10:00 am - 6:00 pm. Benefits: Health, Flexible Spending Account, Dental, Vision, Life, ADD, LTD, STD, Critical Illness, Accident and 401(K).9 Paid Holidays Generous PTO accruals ******************************** Job Responsibilities and Duties Essential Responsibilities Resident services: Handle resident concerns and assist residents with related issues, problem-solving, etc. Record maintenance requests. Prepare and coordinate special activities for residents. Prepare property newsletter and calendar. Handle daily deliveries and packages for residents. Check the Resident Portal daily for work orders and reservation requests, update Yardi with completed work orders, and make follow-up phone calls. Prepare for resident move-in: Arrange for garage, storage locker, keys, and other items as needed. Prepare for resident move-out: Ensure the vacate form is completed, delivered, signed by all parties involved, and returned. Schedule and/or conduct move-out inspections. Administrative responsibilities: Using established P.O. procedure, order, purchase, and/or pick up supplies as needed. Maintain resident telephone, storage, parking, and/or other lists. Answer telephones as required. Type letters and memos from drafts accurately and quickly. Order office supplies, and coffee supplies, and maintain café coffee stations. Maintain Property Information books and binders. Create and maintain forms and spreadsheets. Ensure filing is completed daily. Maintain office and business center inventory and supplies. Provide vendors with keys. Weekly elevator signage updates. Print Preventative Maintenance orders from Yardi and distribute them to the maintenance department each month. Assist maintenance with organizing work orders and special projects. Leasing Responsibilities (leasing responsibilities vary from site to site depending on staffing configuration): Other Responsibilities Assist with all aspects of property management and maintenance as necessary, i.e., snow removal, cleaning, etc. Inspect common areas and grounds regularly. Sell stamps, light bulbs, and other items; make changes, deliver packages, and provide other services for residents. Attend staff meetings as required. Maintain and safeguard confidential information. Maintain a high level of customer service. Remain flexible, receptive, and adaptive to change. Understand and apply basic principles of good housekeeping and safety. Perform other related duties as requested by the supervisor. Send One Call Now messages as directed by the property manager. Program entry FOBS. Maintain records for tanning service. Job Standards Property management, leasing, customer service, and/or supervisory experience preferred. Working knowledge of Microsoft Word and Excel. Knowledge of basic accounting practices. Knowledge of basic building maintenance procedures. Ability to organize and prioritize work projects. Ability to maintain resident, financial, and other confidential information. Possess the ability to deal tactfully with residents, owners, staff, other managers, vendors, and the general public. Follow and adhere to organizational policies and procedures. Must possess a valid driver's license, acceptable driving record, and access to a vehicle and the state-mandated level of auto insurance. Able to read, write, spell, do basic math, speak and understand English. Maintain a neat, well-groomed, professional appearance. Must not pose a direct threat to the health or safety of other individuals in the workplace. StuartCo is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law. Compensation details: 18-20 Hourly Wage PIeda677482b0d-26***********7
    $34k-42k yearly est. Easy Apply 9d ago
  • Administrative Assistant

    Trustpoint.One 4.3company rating

    Administrative Specialist Job 8 miles from Minneapolis

    Trustpoint.one is assisting a client in a search for an immediate opening for a full-time administrative assistant. This position will be primarily responsible for assisting paralegals and legal assistants with a variety of tasks, such as copying/scanning, filing, and other clerical tasks. Must be very detail oriented. Must have general office and Microsoft Word/Excel experience. Legal experience or legal class room training preferred. Team environment. Resumes submitted without a cover letter will not be considered. Essential Duties and Responsibilities include the following. Other duties may be assigned. · Date stamps and routes incoming mail. Scan all incoming mail and e-mail to interested parties. Copy all outgoing mail for interested parties. · Organizes and maintains file system, and files correspondence and other records. · Makes copies of correspondence or other printed materials. · Prepares outgoing mail and correspondence, including e-mail and faxes. Fold, stuff, seal and post mail. · Orders and maintains supplies. · Arrange for equipment maintenance. · Management of library/publications. · Copy and scanning projects. · Deliveries to other employees. · Assist with closing files. · Assist with file transfers, includes copying physical file. · Manage firm's fax mailbox in Outlook. Route faxes to interested parties. · Special projects (including Bate stamping, etc.) Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training Job Type: Full-time Pay: $50,000.00 - $70,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Ability to Commute: Edina, MN 55439 (Required) Work Location: In person
    $50k-70k yearly 14d ago
  • Administrative Assistant

    Robert Half 4.5company rating

    Administrative Specialist Job In Minneapolis, MN

    Robert Half is seeking a resourceful and detail-oriented Administrative Assistant for an exciting opportunity in Minneapolis, MN. This position will play a key role in managing multiple calendars and providing complex scheduling support with a focus on fostering clear communication across teams and leadership. If you have a proactive mindset, excel at prioritizing tasks, and enjoy supporting both individuals and projects, we encourage you to apply! Key Responsibilities: Oversee complex calendars for multiple executives, prioritize tasks, resolve scheduling conflicts, and ensure seamless coordination. Plan and schedule meetings across multiple locations, ensuring optimal attendance and proactively adjusting for conflicts. Prepare detailed agendas, track attendance, and record accurate, actionable meeting minutes. Develop, edit, and format presentations, reports, and professional correspondence to support executive initiatives. Plan and execute events, including resource coordination, AV management, communication distribution, and catering arrangements. Assist with department projects, monitor progress, identify potential delays, and provide regular updates to ensure timely completion. Create and maintain Excel spreadsheets, trackers, and reports, ensuring accuracy and timely distribution. Maintain efficient filing systems (physical and digital) and manage clerical tasks such as photocopying, filing, and drafting documents. Serve as a liaison between executives and internal/external stakeholders, fostering clear communication and strong relationships. Qualifications: High school diploma or equivalent required; Associate's or Bachelor's degree preferred. Minimum of 3 years of administrative support experience, with prior experience in the healthcare industry highly preferred. Experience documenting meeting minutes and supporting high-level meetings. Expertise in heavy calendar management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with Adobe and Canva is a plus. Resourceful, proactive, and self-motivated with exceptional attention to detail. Excellent verbal and written communication skills, including proofreading for accuracy. Ability to manage multiple priorities in a fast-paced environment. Salary & Benefits: The salary range for this position is $52-62K. Benefits including medical, dental, vision, STD/LTD, and 401K with a company match. 3 weeks PTO in addition to paid holidays.
    $52k-62k yearly 8d ago
  • Administrative Assistant

    Swoon 4.3company rating

    Administrative Specialist Job In Minneapolis, MN

    Job Opportunity: Administrative Assistant Pay: $28/hour Are you a proactive and detail-oriented administrative professional looking for your next opportunity? We're seeking a dynamic Administrative Assistant to join our team and keep our office operations running smoothly during a key period. This role offers the chance to collaborate with high-level professionals, contribute to critical projects, and make a meaningful impact on our business operations. Key Responsibilities: Manage daily office tasks, including mail preparation, sorting, and distribution Coordinate courier services such as FedEx, UPS, and certified mail Keep the kitchen and pantry stocked and organized Handle conference room scheduling, clean-up, and setup Greet and assist guests with a friendly, professional demeanor Scan and manage client documents Process tax-related materials, update systems, and handle e-filing tasks Issue new ID/access badges and maintain security logs Track and log incoming checks Preferred Skills & Qualifications: Education: High School Diploma or equivalent required; Bachelor's degree preferred Experience: At least 3 years of administrative experience (professional services preferred) Software: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Skills: Superior organizational and multitasking abilities Strong written and verbal communication skills Exceptional customer service with a problem-solving mindset Ability to maintain confidentiality and handle sensitive information with discretion Experience with PeopleSoft database is a plus Why Join Us? This is a fantastic opportunity to showcase your expertise, work with top-level management, and contribute to a thriving, deadline-driven environment. If you're adaptable, resourceful, and thrive on efficiency, we'd love to hear from you. Apply now and be part of a team that values excellence and collaboration!
    $28 hourly 16d ago
  • Administrative Assistant

    Sterling Wire & Cable, LLC

    Administrative Specialist Job In Minneapolis, MN

    Sterling Wire & Cable is seeking a detail-oriented and organized receptionist/administrative assistant to join our team. This role is essential in providing exceptional customer service and ensuring the smooth operation of our office. The ideal candidate will possess strong clerical skills, proficiency in office management, and a commitment to maintaining a welcoming environment for clients and visitors. Job Responsibilities - Greet and assist visitors, ensuring a positive first impression of the organization. - Manage incoming calls and emails, directing inquiries to the appropriate personnel. - Perform clerical duties such as filing, data entry, and bookkeeping. - Provide administrative support to various departments as needed. - Type documents, reports, and correspondence with accuracy and attention to detail. - Maintain office supplies inventory and place orders as necessary. - Ensure the office environment is tidy and professional at all times. Benefits - Retirement options with matching and profit sharing - Health insurance - Dental insurance - Health Savings Account - Paid Time Off - Bonus Pay Job Type and Hours - Full-time - 8 AM - 5 PM, Monday - Friday Skills and Qualifications - Proven experience in an administrative or clerical role is preferred. - Strong customer service skills with a friendly demeanor. - Proficient in computer applications including Microsoft Office Suite (Word, Excel, Outlook). - Excellent organizational skills with the ability to multitask effectively. - Strong typing skills with attention to detail for accurate documentation. - Ability to manage time efficiently and prioritize tasks effectively. - Familiarity with office management procedures is a plus. - A proactive attitude toward problem-solving and improving office processes. Education and Experience Requirements - Bachelor's degree required - Some office experience preferred but not required - Quickbooks experience preferred but not required
    $33k-42k yearly est. 1d ago
  • Administrative Personal Assistant

    Advisornet Financial 3.2company rating

    Administrative Specialist Job 12 miles from Minneapolis

    Primary Purpose: The Administrative and Personal Assistant will support the President, CEO, and Chairman of the Board. This position requires a highly organized, professional, and adept at managing a wide range of tasks and responsibilities ensuring all duties are completed efficiently on behalf of the President, CEO, and Chairman of the Board. The ideal candidate will excel in establishing priorities, maintaining a daily agenda, and facilitating effective communication for ongoing tasks and projects. This role will serve as a handler, managing logistics, schedules, communications, and more to ensure smooth and effective business operations. Key Responsibilities and Essential Functions: Administrative Support Complete tasks and responsibilities on behalf of the President, CEO, & Chairman, ensuring clarity and timely execution. Evaluate requests for meetings, prioritize accordingly, and ensure the President, CEO and Chairman is adequately prepared for meetings by conducting thorough discussions with requesters. Maintain a comprehensive open items list for ongoing tasks and projects, communicating with responsible parties and providing timely updates. Assist with special projects, including research and resource management, to support strategic initiatives. Personal Assistance Manage personal tasks and errands to enhance focus on professional responsibilities. Travel up to 10% primarily regional driving, with occasional travel throughout the country to provide support as needed. Coordinate personal appointments, events, and activities, ensuring seamless execution. Collaboration and Communication Work closely with the President, CEO & Chairman to establish a structured daily agenda and maintain priorities. Demonstrate professionalism in all interactions, ensuring confidentiality and discretion. Positively represent the office of the President, CEO & Chairman in words and actions, at times attending meetings or calls on his behalf. Provide updates and insights to ongoing organizational tasks and projects to facilitate completion and implementation. Job Specifications: 7-10 years of experience as an executive assistant, or similar experience as a professional handler, required. An empathetic contributor with genuine understanding and consideration for the unique needs of the President, CEO and Chairman of the Board to foster a supportive working relationship. Strong adaptability skills adjusting to changing circumstances and preferences, ensuring a responsive approach to daily tasks. Due to the nature of the role and responsibilities of the President, CEO & Chairman, availability and accessibility outside of normal business hours is required. In addition to light travel, there will be occasions where the Assistant will join dinner meetings and/or social work events. Technical proficiency in using office software, project management tools to track tasks, deadlines, and progress on ongoing projects, along with the ability to quickly learn new tools that enhance productivity. Strong skills in time management, prioritizing tasks effectively to ensure critical responsibilities are addressed promptly. Ability to maintain confidentiality, exercise discretion, make solid judgements and act with integrity, professionalism and empathy. Excellent verbal and written communication skills to facilitate clear and direct interactions with staff and stakeholders
    $33k-47k yearly est. 21d ago
  • BIM Specialist

    AEC Resources 3.6company rating

    Administrative Specialist Job 12 miles from Minneapolis

    We are seeking a BIM Specialist to join an established team of Building Information Modeling (BIM) professionals! The BIM Specialist will support project teams by managing digital design workflows, optimizing BIM processes, and ensuring seamless integration of Revit and other BIM software. This role is ideal for an experienced BIM Coordinator, BIM Specialist, or BIM Manager who thrives on problem-solving and is passionate about advancing technology in architectural design. Key Responsibilities Develop and maintain BIM standards, templates, and workflows Support project teams in Revit model development, coordination, and troubleshooting Ensure compliance with industry BIM standards and best practices Train and mentor staff on BIM software and workflows Collaborate with architects, engineers, and consultants to integrate BIM across disciplines Research and implement new digital tools and automation techniques to improve efficiency Qualifications & Skills Bachelor's or Associates degree in Architecture, Engineering, Construction or a related field 5+ years of BIM/Revit experience in an architecture or design firm Proficiency in Revit, AutoCAD. Dynamo, Rhino, or Grasshopper a plus Strong understanding of construction documentation and architectural project delivery Ability to troubleshoot BIM-related technical issues and optimize workflows Excellent communication and training skills Strong problem-solving mindset and a passion for innovation Why This Job? As a dynamic and design-focused architecture firm, this team specializes in creating thoughtful, high-quality spaces that enhance communities and enrich lives. With expertise spanning commercial projects, multifamily housing, senior living, and historic preservation this firm is dedicated to balancing creativity with practicality, ensuring designs are both innovative and functional. Rooted in a collaborative approach, they prioritize project execution, leveraging advanced technology and sustainable design principles to deliver exceptional results. Their commitment to excellence has earned them a reputation for transforming complex design challenges into inspiring built environments- all facilitated by BIM technologies. If you're ready to take your BIM skillset to the next level and make an impact in an innovative architecture firm, we'd love to hear from you! Apply today!
    $31k-44k yearly est. 4d ago
  • Advanced System Administration Specialist

    General Dynamics Mission Systems 4.9company rating

    Administrative Specialist Job 11 miles from Minneapolis

    Basic Qualifications Bachelor's degree in Computer Science, a related field or equivalent experience is required plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience. CLEARANCE REQUIREMENTS: Department of Defense Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position At General Dynamics Mission Systems, we create the technologies, products and services that help our nation's heroes keep our nation safe. The work we do is so advanced, we are continuously moving the boundaries of what's possible. Here you'll work with the best and your talent will be front and center on projects that impact the world. Are you up to the challenge? We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers' missions in cyber, RF, undersea, interstellar and everything in between. As an Advanced Systems Administration Specialist, you'll serve as a front-line interface to users with technical issues by conducting systems analysis and development to keep systems current with changing technologies. Your duties may include installing new software, troubleshooting, granting permissions to applications and training users. You'll also be responsible for the day-to-day support of server services by performing server administration for physical and virtual server operating systems and configuring, maintaining and troubleshooting of physical and virtual hardware and network related interfaces on servers. And, you'll perform OS and vendor software patching on servers and monitor physical and virtual servers performance using monitoring tools. What you'll experience: Technologies that aren't just top-notch, they're often top-secret A team of bold thinkers committed to exploring what's next Opportunities to gain new knowledge - as it's discovered What you bring to the table: A Bachelor's degree in Computer Science, a related field or equivalent experience plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience Enhanced troubleshooting skills within the server OS as well as both networking and storage technologies Broad understanding of the interrelationships within the IT environment with focus on server and services Advanced understanding of Linux server based operating systems Enhanced troubleshooting skills within the Linux server OS as well as both networking and storage technologies Working knowledge to create and run scripts to automate repetitive process Experience with deploying and maintaining RedHat Linux/CentOS Client/Server environments Experience with implementing Windows and Linux security controls to maintain system compliance Experience with deploying and maintaining Windows and Linux Client/Server environments Familiarity with compliance controls: STIGs (Security Technical Implementation Guides), RMF (Risk Management Framework), DFARS (Defense Federal Acquisition Regulation Supplement), NIST SP 800-171, Cybersecurity Maturity Model Certification (CMMC) Experience installing, configuring, and writing ansible playbooks for automation supporting infrastructure production and development environments Experience managing virtual machine with VMware vSphere and related technologies Experience with Network Administration Expertise with CISCO/Juniper Routers, Switches, WAN Protocols (EIGRP), QOS, LAN and Data Center Protocols (Spanning -Tree, Fabric-enabled technologies, VoIP to support Data, Voice and Video) Expertise in routing protocols, TCP/IP protocols, security requirements and network communications. What sets you apart: Creative thinking with the ability to multi-task Team player who thrives in collaborative environments and revels in team success Commitment to ongoing professional development Working knowledge of physical and virtual server support Working knowledge of Linux Administation Working knowledge of access, permissions and security that gives the clients the access to the data they need to perform their daily activities Working knowledge of Network Administration Technologies include but not limited to: Microsoft Windows Server Microsoft Windows 10/11 Active Directory RedHat Enterprise Linux Cisco/Juniper networking VMWare ESXi STIG Checklists STIG Compliance Checker Tool NOTE: This position is on site in Bloomington, MN #CJ3 Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $114,588.00 - USD $121,000.00 /Yr. Company Overview At General Dynamics Mission Systems, we rise to the challenge each day to ensure the safety of those that lead, serve, and protect the world we live in. We do this by making the world's most advanced defense platforms even smarter. Our engineers redefine what's possible and our manufacturing team brings it to life, building the brains behind the brawn on submarines, ships, combat vehicles, aircraft, satellites, and other advanced systems. We pride ourselves in being a great place to work with this shared sense of purpose, committed to a diverse and exciting employee experience that drives innovation and creates a community where all feel welcome and a part of something amazing. We offer highly competitive benefits and a flexible work environment where contributions are recognized and rewarded. To see more about our benefits, visit ************************************************************* General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran
    $114.6k-121k yearly 17d ago
  • Contracts and Administrative Associate

    Great Plains Institute for Sustainable Development 4.0company rating

    Administrative Specialist Job In Minneapolis, MN

    Program/Role: Contracts and Administrative Associate Location: WFH Flexible. Candidate should be located in or near the Minneapolis, MN metro area. GPI's headquarters are based at 2801 21st Avenue South, Suite 220 in Minneapolis, MN. Reports to: Grants and Contracts Manager Type of Position: .75 FTE (30 hours/week) position; potential for 1.0 FTE Ideal start date: As soon as available, position will be open until filled Compensation: Part-Time (.75 FTE) Salary Range: $38K-$44K, commensurate with experience Full-Time (1.0 FTE) Salary Range: $51K-$59K, commensurate with experience. Benefits made available at 30 hours or more per week include a health plan, 401(k) retirement plan, LTD, STD, life, vision, dental, FSA/HSA, paid time off, professional development allowance, and a communication stipend. Some benefits are pro-rated to .75 FTE position. ABOUT THE GREAT PLAINS INSTITUTE A nonpartisan, nonprofit organization, the Great Plains Institute (GPI) is accelerating the transition to net-zero carbon emissions for the benefit of people, the economy, and the environment. Increased demand for GPI's unique blend of energy expertise and consensus-derived solutions has driven organizational and programmatic growth. With headquarters in Minnesota, GPI's operations are national in scope while retaining a core competency in the Midcontinent region. GPI is powered by more than 70 professionals and is supported by some of the nation's most respected philanthropies. The following values inform the way we work both inside and outside of GPI. It is important to us to be trusted, inclusive, equitable, pragmatic, and transformative: Trusted. We base our approach and actions on trust, mutual respect, and accountability. Inclusive. We achieve impact through inclusive and deliberate collaboration with a diversity of interests. Equitable. We strive for equity in our approach and outcomes. Pragmatic. We take a clear-eyed view of the world as it is, even as we seek to improve it. Transformative. We are a bold and passionate catalyst for change. THIS POSITION GPI seeks a bright, outgoing, and highly motivated individual to join our contracts and grants administrative team. GPI engages in a significant amount of contractual relationships: 1) we hire others to do work; 2) others hire us to do work. The contracts and administrative associate's primary focus is to assist with contract documentation, processing and tracking, and general administrative tasks. To succeed in this role, you need to have a high level of attention to detail and accuracy, be process-oriented, thorough, self-motivated, and a team player. We are willing to train a candidate on the position subject matter, who exhibits the overall attributes needed, Our work is fast-paced, and our hardworking staff is passionate about GPI's mission and the environment in general. We are committed to building a diverse staff and strongly encourage candidates from all backgrounds to apply. JOB DUTIES Draft contract agreements from templates provided (i.e., work-for-hire contracts, memorandums of understanding, fee-for-service contracts), as requested by program and/or contracts staff. Respond to internal online form and email requests for contracts in a timely manner. Prioritize workflows and be available for more immediate requests. Provide assistance by deadlines. Obtain internal legal review and approval of drafted/negotiated contracts/agreements and ensure readiness for signatures. Collaborate with internal program teams and external partners, to move documents from drafts to negotiations, to final versions. Facilitate full execution of approved contracts via e-signatures and ensure final versions are received by both parties and are electronically filed internally for record-keeping. Meticulously track progress of agreements and deliverables in database and resolve missing elements or issues. Follow up with staff for upcoming deliverables. Ensure all accounting elements and contract requirements needed are obtained from vendors and are filed with the appropriate record (i.e., vendor's IRS W9, insurance certificate, etc.). Provide GPI documents to clients to ensure timely payments are received. Ongoing maintenance and updates of contracts in database: regularly flag expiring contracts/agreements and advise program staff. Draft amendments/extensions as needed. Collaborate with program staff to ensure that terms of contracts are fulfilled and that associated financial transactions are processed appropriately. Register and/or maintain organizational accounts on city, state, federal, and corporate portals. Complete vendor and funder requests for organizational and financial information. Assist to create and maintain smooth processes to facilitate the cross-organizational workflows associated with all contracts. Provide assistance to program staff for contract and administrative-related inquiries. Assist finance team with projects to assist with workflow and other tasks as needed. Other duties as assigned. DESIRED QUALIFICATIONS AND SKILLS: Knowledge and experience with vendor and fee-for-service contract processing. A desire to expand knowledge in the area of contracts and legal terminology. Demonstrated familiarity with legal terminology and processes a plus. Willing to train strong candidate. At least 2-3 years demonstrated administrative experience Highly detail-oriented and able to work both independently, and in collaboration with others. High degree of accuracy. Salesforce CRM (customer relationship management) experience Ability to work with many different people, juggle multiple tasks in an organized way, and manage expectations and tasks with individuals at all organizational levels Excellent time and deadline management, project management and team relationship skills Excellent written, verbal, and interactive communication and typing skills Fluent in relevant computer programs in a Microsoft environment including: SharePoint, Outlook, Word, Excel, PowerPoint, etc. Competency in Adobe Acrobat Pro software. Other platforms include: Salesforce and other customer relationship management databases, online vendor and funder portals, online project management tools, etc. Commitment to the mission and goals of the Great Plains Institute. EQUIPMENT USED: This position may involve use of a desktop computer and/or laptop, copier, fax machine, calculator, printer, and telephone. PHYSICAL REQUIREMENT: This position requires working at a desk (either sitting or standing), for extended periods and extensive use of devices (e.g., keyboard, mouse), as well as usage of telephone/headset. HOW TO APPLY: Required application materials include a resume and one-page cover letter. Applications will be considered on a rolling basis. BACKGROUND ON GREAT PLAINS INSTITUTE: GPI has a fast-paced entrepreneurial culture in which people enjoy both great freedom and great responsibility. People who thrive in this culture take personal responsibility for seeing what needs doing and getting it done. They are initiative-takers, problem-solvers, and quick to help others. They work hard because they believe in the mission, and get to spend much of their time at the intersection of what they love to do and are good at. It's a working environment in which performance is judged more on results than on time spent in a chair. We aspire to make this the best job anyone has ever had. The Great Plains Institute is an Equal Opportunity Employer and welcomes a wide diversity of applicants.
    $51k-59k yearly 26d ago
  • Administrative Specialist

    Luther Automotive Services 4.9company rating

    Administrative Specialist Job 9 miles from Minneapolis

    $17-$20/hour Over 60 years ago, the Luther Automotive Group purchased its first dealership. Thirty dealerships and five collision and glass centers later, Luther continues to build its brand on family values and a philosophy of serving its guests, team members, and communities. Every Luther team member is absolutely critical to its success. Our rapid growth and fast-paced environment make this an awesome place to work. If you are looking for a great career with great people, apply today! What We Offer * Medical, Dental & Vision * 401k with Match * Paid Vacation * Growth Opportunities * Paid Training * Family Owned and Operated * Long Term Job Security * Health and Wellness * Accident & Critical Illness * HSA/Flexible Spending * Pet Insurance * Employee Discounts Responsibilities * Daily deposit * Reconcile daily cash and credit card accounts * Post and Reconcile E-pay schedule * Optional product cancellations * Process product refunds as necessary * Attention to detail * Communication * Data Entry * Proficient in Excel Qualifications * Positive attitude & very outgoing personality * Exceptional written & oral communication skills * Ability to multi task Offers of employment are contingent upon successfully passing a background screening including a criminal background check, a review of motor vehicle records, and verification of social security number.
    $17-20 hourly 23d ago
  • Intern, Juvenile Division, Hennepin County, Administration

    District 4

    Administrative Specialist Job In Minneapolis, MN

    Hennepin County District Court is pleased to offer an excellent opportunity for a candidate seeking practical, professional work experience in a government organization. The selected candidate will provide support for the juvenile division. With the guidance of Juvenile Division Supervisors, Leadworkers and Specialists, the selected candidate will support Court Operations Associates by performing routine clerical or administrative work. Assignments are intended to allow incumbents to learn and develop skills and abilities. This position is part of a summer cohort of internship positions with District Court, and will participate in professional development trainings, as well as opportunities to learn about the work of the courts and the Juvenile Division's role in supporting the court's mission, vision, and values. This is a temporary position for the summer of 2025, with an expected start date on or near 6/03/2025 and an anticipated end date of 8/29/2025. This position is located at the Juvenile Justice Center in downtown Minneapolis at 590 Park Avenue. Typical hours for this position are 8:00 a.m.-4:30 p.m., Monday-Friday, with some flexibility based on business needs. This position is required to work primarily onsite. Example of Duties Learn and perform routine clerical and administrative work in area of assignment which may include data entry, typing, printing, scanning, document preparation or review, record or document sorting and filing, scheduling, tracking and posting information, updating website content, and sorting and distributing mail. Learn and perform basic receptionist duties which may include greeting and directing visitors and court customers, checking in visitors, responding to basic questions in person and over the phone, and assisting customers with form completion. Learn the processes, rules, policies, and procedures in the area of assignment; applies learned processes rules, policies, and procedures to assigned tasks. May research or compile basic information to answer questions or as directed by court staff. Supports clerical or administrative staff in a range of duties. Typical Qualifications Minimum Qualifications Current enrollment in high school, vocational or technical school, college, or university for the upcoming Summer-Fall 2025 and/or Spring 2026 term(s). Be 18 years of age or older by 6/03/2025. Preferred Qualifications Ability to communicate effectively both verbally and in writing Ability to professionally exhibit cultural sensitivity, patience, and understanding in the course of work duties Ability to manage workload effectively including planning, organizing, prioritizing and meeting deadlines Ability to provide a level of customer service that meets/exceeds customer expectation and satisfaction while complying with court policies and procedures Experience using electronic document applications, such as Microsoft Office Suite, Google Docs, or Adobe Acrobat, with the ability to learn other, job-related software Supplemental Information Salary The hourly salary for this position is $18.89. Application Instructions Complete your application with resume attached by March 10th, 2025, at 11:59pm. All employment offers are contingent upon satisfactory results of our background check processes. Please contact Human Resources with questions regarding this posting via email: 4 th .**********************************; or phone: ************.
    $18.9 hourly Easy Apply 3h ago
  • Administrative Support Specialist - Inventory Control

    Minnesota City Jobs

    Administrative Specialist Job 8 miles from Minneapolis

    The Administrative Support Specialist II- Inventory Control oversees and manages inventory for the Equipment Operations Division and provides administrative support to the Public Works Department. Apply: ***************************************************************************************************************************************************************** OpportunitiesJobs
    $35k-45k yearly est. 4d ago
  • Customer and Administrative Support Specialist

    Aludec

    Administrative Specialist Job 13 miles from Minneapolis

    JOIN ALUDEC Our growth would not have been possible without our dedicated and talented people. We appreciate receiving expressions of interest and professional information of candidates who wish to contribute to the success of our customers. "BE CREATIVE TO BE UNIQUE" Job Summary: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Prior experience in a manufacturing environment is preferred. Prior customer service experience desired. Duties/Responsibilities: Receive and enter all customer orders EDI Management-Ensures proper running of MRP and resolves issues with customers and internally Main customer contacts Effectively communicates all changes in releases to the scheduling dept. for analysis and resolution Advise management on concerns in meeting customer on-time delivery Daily customer portal management Respond to large amounts of incoming emails Other duties as assigned by the manager Education and Experience: 2+ years of customer service experience, with preference given to those with a manufacturing background Strong MS Excel experience is required Some proven customer support experience or experience as a client service representative Experience with CRM systems and practices Customer orientation and capacity to adapt/respond to different types of characters Exceptional communication and presentation skills Ability to multi-task, prioritize, and control time effectively This is an ONSITE role, remote work is not available. Benefits: Eligible after 60 days; Health, Dental, Vision, STD, LTD, Life Insurance, and 401K Full Time: ONSITE REQUIRED 1 OPENING: Monday to Friday - 5:00 AM to 1:30 PM or 5:30 AM to 2 PM 8 working hours per day, not including your 30-minute unpaid lunch break.
    $35k-45k yearly est. 60d+ ago
  • Administrative Support Assistant

    Dykema 4.9company rating

    Administrative Specialist Job In Minneapolis, MN

    Dykema Gossett PLLC, a leading national law firm, is recruiting for a Litigation - Administrative Support Assistant (ASA) in our Minneapolis office. The core duties and responsibilities of this position revolve around supporting others and delivering exceptional customer service. Under the supervision of the Office Administrator, the ASA is responsible for supporting litigation attorneys and assisting a national litigation team for the assigned products liability practice group. The ASA will electronically enter matters for new business intake (NBI), perform conflicts checks, assist with case docketing, utilize the document management system for file and document storage and provide general clerical support to attorneys and other professional personnel. Responsibilities can vary widely from day to day, and office needs may vary depending on location. WHY YOU SHOULD APPLY: This is a wonderful entry level position into an exciting legal career. Dykema offers a great salary and benefits package, including a hybrid schedule and transportation assistance. RESPONSIBILITIES: Provides day-to-day administrative support to litigation attorneys in the Minneapolis office; provides clerical support to the assigned products liability team by assisting with national discovery management for designated client. Creates, types, modifies and saves correspondence, memoranda, notes and legal documents, whether from drafts, originals or dictation; copies and scans documents; creates/updates binders. Assists with new business intake processes and data entry tasks for high volume caseload; performs conflicts checks; saves client/attorney emails, correspondence and other legal documents in the firm's document management system. Maintains case docketing schedule with discovery deadlines, trial and other legal hearing dates; stays up-to-date with changing docket, updates the docket with new dates and continuances, and communicates with attorneys on scheduling-related issues. May assist with attorney time entry, travel arrangements and scheduling. Maintains list of all current billing numbers. As requested, may provide support for reception, the conference center and/or copy center, as duties/office needs can vary widely from day to day. Performs other administrative duties as assigned. REQUIREMENTS: Two years of post high school education and related work experience required; Associate's Degree preferred; prior law firm/legal department experience is a plus. Excellent verbal and written communication skills; strong analytical, organizational and data entry skills required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); Typing proficiency with +55 wpm preferred; experience with NetDocs or document management systems a plus. Detail-oriented and possesses strong project management skills; high level of accuracy in work product required. Self-motivated and efficient with the ability to multi-task a high-volume workload with minimal supervision. Exercises independent judgment in determining priority levels of all work assigned and assures assignments are completed in a timely manner. Demonstrates a high degree of professionalism and confidentiality regarding firm and client matters; protects sensitive information. Experience operating administrative office equipment (e.g., high-speed copier, scanner, fax machine); willingness to learn new systems and processes for increasing efficiency. Positive attitude, ability to execute tasks in a client-centric manner and to work effectively in a team setting and with a diverse group of people at all levels of the organization. Ability to take direction, receive and apply feedback, and communicate work status and support needs. Ability to effectively follow procedures and manage competing priorities; team-player, always willing to assist others as needed. Ability to work independently with some level of autonomy, taking initiative to ensure performance aligns with the successful operations of the office. Ability to be flexible, work flexible hours when required, and respond quickly and calmly to urgent situations; occasionally working overtime, evening or weekend hours may be required. BENEFITS AND SALARY: Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued. The pay range for this position is $17.31 to $23.08 per hour in Minneapolis, based on experience. EEO STATEMENT: It is the Firm's policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual's age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm's goal of furthering the principle of equal employment opportunity.
    $17.3-23.1 hourly 14d ago
  • Administrative Coordinator - Wealth Management Industry!

    Ultimate Staffing 3.6company rating

    Administrative Specialist Job 11 miles from Minneapolis

    You will play a vital role in supporting daily operational tasks such as managing incoming and outgoing client account funds, responding to advisor inquiries, and utilizing a CRM system to organize and track tasks for the Operations and Compliance teams. A key responsibility will be onboarding clients, including managing associated forms and workflows. Key Responsibilities: Provide operational support to internal teams, addressing accounting, compliance, and operational activities promptly. Monitor and manage client accounts across various systems, ensuring appropriate action is taken to resolve issues or process activities. Collaborate with other departments to resolve challenges, enhance efficiency, and contribute to team projects. Review daily tasks and team performance, ensuring alignment with departmental standards. Offer feedback to supervisors to maintain smooth workflows and improve operations. Document and uphold adherence to policies, procedures, and internal controls through CRM systems and email communication. Assist with key projects such as advisor onboarding, opening new accounts, and maintaining existing accounts. Qualifications: Bachelor's degree in Business, Organizational Management, or a related field. 0-2 years of relevant work experience (training provided). Prior client-facing or customer service experience is beneficial (e.g., roles in hospitality, banking, or retail sales). Experience assisting remote advisors is a plus, particularly in tasks like account setup, paperwork, fund transfers, and client onboarding. Proficiency in Microsoft Office 365. Strong organizational and planning skills with keen attention to detail. Excellent customer service mindset and problem-solving abilities. Self-motivated with the ability to work independently and manage tasks with minimal supervision. Willingness to take initiative, learn new skills, and assist with projects beyond core responsibilities. Additional Info: Pay range: $50-55K Schedule: Hours: around 8am-4:30pm Monday - Friday (summer hours: off early on Fridays) Location: Hybrid work schedule after training available (1 to 2 days a week from home. Wednesdays are mandatory in office days). If you prefer to work full time in office that works great as well! Type: Direct hire with full benefits: 90% paid Healthcare benefits + 3 weeks PTO & 4 % 401K match, etc. Perks: Collaborative & fun work culture. Company outings and happy hours like bowling and axe throwing. They like to "work hard, play hard"! Free access to the Health and fitness center Building amenities: Childcare facility, Florist shop, hair salon, car wash (including full detailing options) All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $50k-55k yearly 23d ago
  • Administrative Specialist

    Luther Automotive Group 4.9company rating

    Administrative Specialist Job 9 miles from Minneapolis

    $17-$20/hour Over 60 years ago, the Luther Automotive Group purchased its first dealership. Thirty dealerships and five collision and glass centers later, Luther continues to build its brand on family values and a philosophy of serving its guests, team members, and communities. Every Luther team member is absolutely critical to its success. Our rapid growth and fast-paced environment make this an awesome place to work. If you are looking for a great career with great people, apply today! What We Offer Medical, Dental & Vision 401k with Match Paid Vacation Growth Opportunities Paid Training Family Owned and Operated Long Term Job Security Health and Wellness Accident & Critical Illness HSA/Flexible Spending Pet Insurance Employee Discounts Responsibilities Daily deposit Reconcile daily cash and credit card accounts Post and Reconcile E-pay schedule Optional product cancellations Process product refunds as necessary Attention to detail Communication Data Entry Proficient in Excel Qualifications Positive attitude & very outgoing personality Exceptional written & oral communication skills Ability to multi task Offers of employment are contingent upon successfully passing a background screening including a criminal background check, a review of motor vehicle records, and verification of social security number.
    $17-20 hourly 22d ago

Learn More About Administrative Specialist Jobs

How much does an Administrative Specialist earn in Minneapolis, MN?

The average administrative specialist in Minneapolis, MN earns between $28,000 and $50,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.

Average Administrative Specialist Salary In Minneapolis, MN

$37,000

What are the biggest employers of Administrative Specialists in Minneapolis, MN?

The biggest employers of Administrative Specialists in Minneapolis, MN are:
  1. Luther Auto
  2. Minnesota State Fair
  3. Excel Engineering
  4. Luther Brookdale Chrysler Jeep Dodge
  5. Meta
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