Administrative Specialist Jobs in Mobile, AL

We have many opportunities available on our other career site pages. Click here to link to our careers page! Join our Field Design & Service Center Team! Whether you are just starting your career or an experienced Jeweler, we have plenty of opportunities for your growth and success. Start as an Apprentice Jeweler completing administrative/clerical tasks and polishing jewelry, and work toward becoming a Bench Jeweler. We are also looking for candidates with knowledge of stone setting, sizing, polishing and jewelry repair. Working with our team gives you the opportunity to advance from beginner to artisan in a unique promote-from-within environment. Shine with Signet! Signet Jewelers, the world's largest specialty retail jeweler, is currently seeking entry-level Jeweler Apprentices to join our Field Design & Service Center Team! As you begin your career as an Administrative Coordinator, we have plenty of opportunities for your growth and success. Signet's Design & Service Centers offer a full training program to elevate your skills. Signet is also “Great Place to Work-Certified”™. There are dynamic career paths awaiting you - rewarding opportunities to impact the lives of others and inspire love. Join us! As an Administrative Coordinator, you will learn the business from the ground up, this will entail full administrative responsibilities, including customer service, interacting with both our stores and customers, completing administrative/clerical tasks, photography of jewelry for intake/tracking and the opportunity to learn the basics of jewelry repair starting with polishing and quality control. While we are seeking candidates with any administrative experience or basic jewelry or jewelry repair knowledge, we will also consider any candidate that is passionate about customer obsession. Our Design & Service Center Team Members are dedicated to delivering a Customer-First experience that exceeds our customers' expectations for custom jewelry design and repairs. Desired Administrative Skills: Customer Service minded with strong interpersonal skills High standard for quality work Basic Computer Skills Excellent Organizational Skills Detail Orientated Knowledge of Shipping/Receiving Working in a fast-paced environment Proficient with office technology and equipment including but not limited to fax machines, printers, copiers, tablets, scanners, and computers Multi-tasking Position Requirements: Ability to work varying hours including some nights and weekends Full-time consists of a 40-hour work week with seasonal required overtime High school degree or equivalent preferred but not required Some knowledge of jewelry or jewelry repair/design preferred but not required Some knowledge of administrative processes preferred but not required A Sampling of Our Total Rewards: Jeweler Certification classes to develop and enhance your bench skills Benefits including medical, dental, vision and prescription insurance (full-time Team Members) 401(k) with company match Paid Time Off (PTO) Paid holidays (full-time Team Members) Tuition reimbursement Merchandise discounts Signet Jewelers has over 225 Design & Service Centers throughout the United States, located within all Jared The Galleria of Jewelry and select Kay Jewelers and Zales stores. Signet Jewelers is an equal opportunity employer committed to promoting diversity at all levels. Please know that while we appreciate every applicant's interest, we can only contact those selected for further consideration. Note: For internal candidates, please complete your Professional Profile in Workday by clicking on your picture or the cloud then select “Job” and “Professional Profile”. Enter your entire job history, education, skills and internal projects. To add your Military Service and tenure, select “Personal” and click “Edit.” Don't forget, we have many opportunities available on our other career site pages. Click here to link to our careers page!

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with Financial Advisors to help clients achieve their long-term financial goals. We're proud to serve over seven million clients. Our BOAs are a valued part of the client team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What characteristics would make you a successful BOA? * Ability to deepen and broaden client relationships * Ability to identify opportunities to create efficiency * Strong ability to work independently * Ability to manage multiple priorities in a deadline driven environment * Proficient in current and new office technology * Willingness to learn how financial services/markets work At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

(c) Customer / Office Support (Mobile/PensacolaAL, Mobile The office position is a support administrative position within a Branch Operation directly reporting to the Office Manager. The office support person will provide service to our customers answering questions, handling complaints, and troubleshooting problems with product and services. The office position will listen to clients to understand the reason for their call and address all concerns or take detailed information to relay to service or delivery teams to resolve service or product issues. Complete additional tasks as assigned by Office Manager. Office personnel should be customer focused, detail oriented and efficient. They should be polite, knowledgeable, reliable, and adaptable. Qualifications: + Answer calls and emails addressing customer concerns or needs. + Respond accurately and efficiently, offering solutions ensuring the customer feels supported and valued. + Engage in active listening, confirming information and diffusing angry or frustrated clients as needed. + Utilize software, databases, tools, appropriately and submit information accurately, concise, and grammatically correct. Management/Supervisory: Non-supervisory responsibilities Education and Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Language, Communication, and Appearance Skills:Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple, grammatically correct correspondence. Computer Skills:Proficient with Microsoft Office and Excel. Communicate via email, typing grammatically correct. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, fractions, and decimals. Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Other Qualifications:Communicate and support fellow team members. Physical Demands:While performing this position's duties, the employee must hear, read and verbally communicate. Benefits: + Full-Time Employee Benefits Package Includes: Medical, Vision, Dental, Life & AD&D, Critical Illness, Short & Long Term Disability, 401(k), paid vacations and holidays + Help us generate 500,000 meals for hungry kids each year via our 501(c)3 charity, Feeding the Future, Inc. Position Information: + Status: Full-Time + Pay Rate: Starting at $15.00 + Work Hours: 8:00am - 4:30pm + Work Days: Monday thru Friday About Five Star Breaktime solutions: Join one of the nation's largest on-site food and beverage service providers proudly offering custom solutions to our clients including micro markets, full-line vending, coffee service, pantry service, sustainable products, water (filtered and bottled) service, catering, and corporate food service. Notice: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. EEO/Disabled/Veteran/Federal Contactor Location - AL, Mobile

Sirius Staffing is seeking a Capex Project Administrator for a long-term contract role in Theodore, AL. Please contact Sirius today for more information. Schedule: M-F, 8a-5p, onsite in Theodore, AL Rate: $25-40hr. We are seeking a detail-oriented and proactive CAPEX Project Administrator and Personal Assistant to support our regional head of project management. This multifaceted role will serve as the overall administrator for CAPEX projects and Project Engineering Support. The ideal candidate will aid with limited oversight for project and document management, communications administration, policy development, and support project management teams in meetings and task-related activities while enhancing the overall quality of our records and communications. Additionally, this role will encompass critical executive personal assistance tasks to ensure smooth organizational operations. Responsibilities: CAPEX Project Administration Act as the primary administrator for CAPEX projects, managing timelines, budgets, and documentation from initiation to completion. Ensure accurate project documentation and maintain an organized filing system for project records, enhancing accessibility and quality of information. Support project teams in executing tasks and meeting project milestones, providing high-level administrative assistance as needed. Project Engineering Support Collaborate with project engineering teams to ensure alignment with project goals and methodologies Assist in the preparation and review of project specifications, drawings, and reports to ensure compliance with relevant standards and practices. Support engineering teams with administrative tasks to facilitate smoother project execution. Procedures Development and Enforcement Develop, implement, and maintain standardized procedures for CAPEX project management and communications administration. Monitor compliance with established policies and procedures, identifying opportunities for enhancement and efficiency Facilitate training sessions for project teams to ensure understanding and adherence to procedures and best practices. Executive Personal Assistance Calendar Management:Manage the executive’s calendar, scheduling appointments and coordinating meetings to optimize time management and ensure efficient use of resources. Anticipate needs and proactively organize booking for travel, accommodations, and off-site meetings as required. Reporting Assistance Assist in the preparation of reports for senior management, summarizing project updates, performance metrics, and key deliverables. Collect, analyze, and compile data for presentations, ensuring high accuracy and clarity in communication. Team Management Support Support the regional head in managing project teams by tracking team member assignments, deadlines, and deliverables. Facilitate team collaboration by coordinating team meetings and ensuring that agendas are set and action items are tracked. Maintain an open line of communication across teams to ensure alignment on project goals and deliverables. Communications Administration Manage communications related to project updates, changes, and stakeholder engagement, ensuring clarity and timeliness Qualifications: Associates or Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field. Proven experience in project administration or engineering support, preferably within CAPEX projects. Strong understanding of project management principles and processes, alongside excellent organizational skills. Proficient in Microsoft Office Suite and project management software; experience with document management systems is a plus. Strong written and verbal communication skills with the ability to convey complex information clearly. Ability to work collaboratively in a team environment with limited oversight, managing relationships effectively. Support project management teams in preparing for meetings, including agenda creation, minutes documentation, and follow-up on action items. Enhance the overall quality of records and communications, implementing strategies to improve documentation practices within the team. Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.

Experience Required: Demonstrated communication skills, time management and organization abilities, basic computer skills, excellent interpersonal skills, knowledge of basic office skills, ability to work successfully with a diverse range of people, greet and assist consumers in a professional manner, ability to prepare and maintain program records and reports with accuracy and timeliness, provide support in assessing office needs and procuring office supplies, other duties as needed. Qualifications Minimum Education Requirements: Minimum of a high school diploma Other Requirements: Must not have any past child abuse or neglect reports and/or convictions as evidence through the Alabama Child Abuse and Neglect (CAN) registry. Must complete a criminal history check and receive a response from that screening which indicates employment is appropriate. Salary Range: $30,000 to $32,000

Job Title: Administrative Assistant/Material Certifications Specialist Job Grade: Reports To: Operations Manager FLSA Classification: Non-Exempt As an Administrative Assistant at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team. Duties and Responsibilities: * Provide general administrative support to various departments within the company. * Prepare and edit reports, documents, and correspondence. * Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel. * Provide administrative assistance to office staff, including filing, photocopying, and managing office supplies as needed. * Answer and direct phone calls and emails, taking messages and responding to routine inquiries. * Collaborate with team members to ensure effective email and phone communication. * Oversee the collection and organization of material certifications for all incoming materials and products. * Generate reports summarizing certification data for internal and external stakeholders. Requirements Education and Experience Required: * HS Diploma or GED Equivalent from an accredited institution Preferred Education, Experience, and Skills: * Bachelor's degree in business or related field is a plus * Proven experience in administrative roles, preferably in a manufacturing or industrial setting. * Familiarity with material certifications and quality control processes is highly desirable. * Strong computer skills, including proficiency in Microsoft Office Suite, Google Documents, and data entry. * Exceptional organizational and time management skills with a keen eye for detail. * Excellent written and verbal communication skills. * Ability to work independently and as part of a team. * Strong problem-solving skills and a proactive approach to tasks. * Knowledge of relevant industry standards and regulations is a plus. Physical Requirements: Qualified applicants must be able to perform the following physical job requirements, with or without reasonable accommodation: * Primarily sedentary work in a general office environment * Ability to communicate and exchange information * Ability to comprehend and interpret documents and data * Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines). * Requires occasional standing, walking, lifting, and moving objects (up to 30 lbs.) * Must be able to lift up-to 30 pounds for 1+ hours per day * Must be able to sit, stand and walk for 7+ hours per day * Must be able to perform simple grasping for 7+ hours per shift * Must be able to express and exchange written or spoken word

We have an immediate full-time opening for an Administrative Assistant. This is the ideal role for a person who thrives off multi-tasking and a fast-paced environment. Specifically, we are seeking a high energy, detail-oriented person with a friendly, flexible personality able to handle everything that comes your way. This position offers excellent benefits and pay depending on experience. Core Duties and Responsibilities: • Managing executive and leader outlook calendars • Preparation of proposals • Preparation of correspondence and transmittals • Preparation of company mailings and labels • Entering and submitting executive and leader expense reports • Entering and maintaining current client contact information • Completing clerical and administrative tasks and errands as requested • Providing back-up support for front desk reception • Registering company teammates for conference and exhibits and coordinating staffing • Obtaining quotes and/or scheduling travel, conference calls and video conferences • Meeting scheduling and ensuring proper arrangements are made • Preparation of presentations and other client-related information • Execution of special projects • Providing scanning, copying, faxing, and filing service for Executive and Management Leaders • Maintaining professional appearances of meeting spaces • Participation in meetings when necessary and preparation of meeting notes for leader approval • Monitoring office supplies and ordering new stationary, furniture, appliances and electronic required • Assist in any HR duties and licensing paperwork • Other duties will be at management discretion The Superior Candidate will: • Have 3 years' experience as an Administrative Assistant or similar role • Have excellent communication skills and be able to work in a team environment • Demonstrate good diagnostic skills assessment, problem solving, and decision making • Be able to comply with our company dress code and guidelines • Ability to listen carefully and follow instruction • Ability to meet deadlines • Exhibit a positive attitude • Willingness to work days, nights, and weekends as needed • Self-motivated and excellent work ethic Qualifications: • Must have a valid Driver's License • Clean driving record with no violations • High School Diploma or equivalent is required • This position requires three or more years of relevant experience in executive administrative and clerical service in a professional environment • Must be 21 years of age • Must be able to pass a background, drug screening and MVR check • Must be able to travel • Reliable transportation • Attention to detail to ensure tasks are complete thoroughly and correct • Proficient in the use of Microsoft Office and other software as needed • Excellent proofreading and grammar • Ability to communicate effectively, both verbal and written • Ability to maintain confidentiality in all areas • Ability to work in a fast-paced environment with extreme multi-tasking • Ability to maintain effective relationships with teammates, clients, and vendors • Ability to listen and ascertain the needs of teammates and clients • Ability to work flexible hours as needed Benefits: • Medical, Dental, Vision, Life insurance, Short-and Long-Term Disability • 401K • Paid Time Off (Holidays, Vacation etc.) • Stable company with a family feel • Company culture that works hard, yet takes care of employees • Opportunity for accessing multiple career paths, ongoing development, with support from leaders and your team

Contract Theodore, AL $22/HR - $27/HR (Depending on Experience) Responsibilities: * Report the Head of Project Engineering and serve as an overall administrator for CAPEX projects and Project Engineering Support. * Assist in helping the overall flow of the office, must be familiar with supporting Mid to Upper Engineer partners. * Provide support with limited oversight for project and document management, communications administration and policy development, support of project management teams for meeting and task support and enhance the overall quality of our records and communications. * Crucial role in aiding design and construction management for pipeline projects. * May be responsible for developing business requirements, design specifications, and technical specifications and document transmission After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.

Administrative Assistant - 2500168 Description D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at **************** for more information. D.R. Horton, Inc. is currently looking for a Administrative Assistant. The right candidate will perform administrative functions, such as answering phones, signing for packages, preparing presentations and reports, and maintaining correspondence files with vendors and departments within the division. Essential Duties and Responsibilities include the following. Other duties may be assigned. Perform general administrative assistance Responsible for sorting and distributing division mail Prepare presentations, special reports, memoranda, and word processing. Compose letters and routine correspondence Maintain responsibility for reception and telephone duties, including signing for packages Manage meetings and schedules for the division departments May be required to coordinate and arrange division dinners and events, flights, hotels, rental cars and other travel related requests Assist with corporate-driven initiatives such as Benefits open enrollment meetings, Camp Horton, Career Fairs, Internship program and other HR events Assist other departments as schedule allows Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company Ability to work overtime Qualifications Education and/or Experience High school diploma or general education degree (GED) One to two years of related experience and/or training Possess strong interpersonal, written and verbal communication skills Ability to handle confidential or sensitive information with discretion Ability to communicate and work with all levels of management and personnel Ability to manage multiple responsibilities with attention to detail Comfortable with multi-tasking and prioritizing deadlines Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications Proficiency with MS Office and email Ability to sit for the majority of 8-hour workday; use hands and fingers to handle or feel; reach with hands and arms; talk and hear. Specific vision abilities required by this job include close vision and peripheral vision The noise level is generally moderate Preferred Qualifications Associate degree or equivalent from a two-year college or technical school a plus Bilingual a plus Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including: Medical, Vision and Dental 401(K) Employee Stock Purchase Plan Flex Spending Accounts Life Insurance Vacation, Sick, Personal Time and Company Holidays Build YOUR future with D.R. Horton, America's Builder. #WeBuildPeople2 Follow us on social media @hortoncareers for an inside look at our company and connect with us on LinkedIn for up to date job listings! LinkedIn, Twitter, Facebook, Instagram Job: Administrative Primary Location: AL-Spanish Fort Organization: Home Builder Schedule: Full-time Job Posting: Jan 15, 2025, 5:21:25 PM

ABOUT THE COMPANY: At Triple-S Steel we live and work by our core values. Since our inception over 50 years ago, we have followed three basic principles that are the foundation of our success: Stability: All decisions made are measured in years, not quarters. Flexibility: Employees are encouraged to seek creative steel solutions and services that help the company thrive. Chemistry: We foster and nurture an entrepreneurial spirit throughout the Triple-S family. That spirit permeates our DNA. From a small family retail operation in Houston, our business has expanded across the US and S. America to sell over 1 Million tons per year . We supply steel for bridges, stadiums, barges and large buildings but one thing will always remain the same: We treat our customers and employees like family. ABOUT THE POSITION: We are seeking a motivated Administrative Assistant to join our business. The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Administrative Assistants provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. WHAT WE OFFER: Our company offers great benefits, from tuition reimbursement to training and development opportunities. We also offer medical, dental, vision, FSA, HSA, commuter, long-term disability and group life insurance programs. Come join our team! Responsibilities * Provide administrative support to Partners and to the management team * Help ensure the efficient operation of the team * Provide word processing and other document preparation * Assist with special projects and other general office tasks, as needed * Exercise independent judgment in making day-to-day decisions * Prepares monthly reports including gathering necessary data and making copies for distribution * Maintains proper filing systems * Scanning of all documents * Answer Phones * Responsible for the workflow of a specific departmental function * Initiates action items from manager's meeting notes and distribute * Assists managers with special projects as requested * Aids clients, vendors, and subcontractor as necessary. Qualifications Education and Experience: * High School Diploma Knowledge/Skills/Competencies: * Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

Innisfree Hotels is an inclusive workplace that fosters a culture of care where employees genuinely matter, and their voices are heard. We are looking for an Administrative Assistant that will be able to assist management to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and guests and assisting in daily office needs. Essential Duties and Responsibilities include the following. Other duties may be assigned. - Always approaches all interactions with guests and employees in a friendly and service-oriented manner by maintaining a positive demeanor. - Promotes a positive and caring work environment by addressing and resolving any conflict in a calm and poised manner. - Should have an eye for detail and the ability to effectively deal with guests and other departments. - Welcomes guests and fosters customer loyalty through his/her friendly manner. - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and ordering supplies. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Answering, screening, and routing phone calls to the appropriate party. - Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. - Maintains contact lists for all staff, vendors, and any emergency situations. - Submits and reconcile expense reports. - Processes payroll for property. - Prepares and process invoices for all departments. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Integrates and trains employees, providing support for skills development. - Ensures that the workplace remains clean and well organized. - Ensures team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events. - Has a good knowledge of all systems and standard operating procedures of Front Office. - Ensures that guest documentation and information is available and up-to-date. - Performs any other duties as assigned by management. Qualifications 1. Degree or diploma in Hospitality Management, Business Administration, or related field. 2. Minimum 1 year of customer service experience required, hospitality industry preferred. 3. Should be able to work independently and with minimum supervision. 4. Excellent customer service skills. 5. Ability to read, write, and speak effectively in English in order to communicate with guests and team members. 6. Have a strong attention to details. 7. Must be able to multi-task. 8. Must be a team player. Innisfree Hotels will invest in you, if you invest in you. We are a fast-paced, expanding company and we need team members who thrive on challenge, seek responsibility and value our culture to lead us into the next generation of growth.

Innisfree Hotels is an inclusive workplace that fosters a culture of care where employees genuinely matter, and their voices are heard. We are looking for an Administrative Assistant that will be able to assist management to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and guests and assisting in daily office needs. Essential Duties and Responsibilities include the following. Other duties may be assigned. - Always approaches all interactions with guests and employees in a friendly and service-oriented manner by maintaining a positive demeanor. - Promotes a positive and caring work environment by addressing and resolving any conflict in a calm and poised manner. - Should have an eye for detail and the ability to effectively deal with guests and other departments. - Welcomes guests and fosters customer loyalty through his/her friendly manner. - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and ordering supplies. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Answering, screening, and routing phone calls to the appropriate party. - Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. - Maintains contact lists for all staff, vendors, and any emergency situations. - Submits and reconcile expense reports. - Processes payroll for property. - Prepares and process invoices for all departments. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Integrates and trains employees, providing support for skills development. - Ensures that the workplace remains clean and well organized. - Ensures team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events. - Has a good knowledge of all systems and standard operating procedures of Front Office. - Ensures that guest documentation and information is available and up-to-date. - Performs any other duties as assigned by management. Qualifications 1. Degree or diploma in Hospitality Management, Business Administration, or related field. 2. Minimum 1 year of customer service experience required, hospitality industry preferred. 3. Should be able to work independently and with minimum supervision. 4. Excellent customer service skills. 5. Ability to read, write, and speak effectively in English in order to communicate with guests and team members. 6. Have a strong attention to details. 7. Must be able to multi-task. 8. Must be a team player. Innisfree Hotels will invest in you, if you invest in you. We are a fast-paced, expanding company and we need team members who thrive on challenge, seek responsibility and value our culture to lead us into the next generation of growth.

Qualifications Minimum Qualifications: * High School graduate or GED equivalent * Well developed oral and written communication skills * Working knowledge of word processing and PC based spreadsheet programs * Demonstrated ability to work independently and make decisions based on data, policies and procedures Licensure/Registration/Certification: * In MIMC Pharmacy, registered with Alabama Board of Pharmacy Desired Qualifications: * Working knowledge of presentation and publication software * In MIMC Pharmacy, Notary Public Responsibilities Provides a variety of technical or general administrative support services to assigned department according to established standards. Performs independently with little supervision. This is not a traditional secretarial position.

Under general supervision, this position supports the Nature Parks Department by ensuring smooth visitor interactions, lobby upkeep, and pavilion rental coordination. The role requires maintaining an organized and welcoming environment for guests while supporting the department's programs and events. This position requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic environment. Responsible for greeting and assisting visitors, answering phone calls, responding to general emails, managing pavilion rentals, and providing support for special events. This role also includes keeping supply inventory, coding receipts, and overseeing the Explore and Observe the Preserve educational program. This position is also responsible for booking and coordinating guided tours. Reports to the Nature Parks Superintendent. Greets visitors to Interpretive Center and provides assistance, to include answering questions, providing maps and directing them to amenities. Answers phone calls and responds to general emails. Opens/closes facility and completes start-of-day/end-of-day responsibilities. Manages and maintains lobby areas. Cleans, maintains, and updates supplies. Assists in supply inventory and purchasing. Updates bulletin boards, informational kiosks, and seasonal lobby décor. Coordinates all aspects of pavilion rentals including booking, receipting, and calendar updates. Plans and executes Explore and Observe the Preserve educational presentations. Assists in booking tours. Assists in work order administration. Codes financial receipts for approval. Conducts mail runs (Tuesdays and Thursdays). Assists with Nature Parks hosted events. Assists with the setup/breakdown for facility events. Additional Functions Performs other duties as assigned. Education and Experience: High School Diploma or its equivalent and six (6) months of experience in a job related field; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. PHYSICAL DEMANDS The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Requires standing or sitting for sustained periods of time; walking or moving from one work site to another; manual dexterity to pick, pinch, type, or otherwise work primarily with fingers; mental acuity including the ability to make rational decisions through sound logic and deductive processes; hearing to receive detailed information and to make the discrimination in sound; and the ability to express ideas by means of the spoken word and have close visual acuity. Additionally, the following physical abilities are required: Grasping: Applying pressure to an object with the fingers and palm. Handling: Picking, holding, or otherwise working, primarily with the whole hand. Kneeling: Bending legs at knee to come to a rest on knee or knees. Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Reaching: Extending hand(s) and arm(s) in any direction. Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers. WORK ENVIRONMENT The employee will be exposed to the following conditions in the work environment: hot or cold indoor work environment; and occasional visits to non-temperature controlled warehouses and outside areas. The noise levels in this work environment are mild.

This is technical field inspection work which involves performing skilled tasks in the office and laboratory. JURISDICTIONS YEARLY RATE MOBILE AREA WATER AND SEWER SYSTEM $42,507 - $67,953 PRICHARD WATER WORKS AND SEWER BOARD $39,471 - $63,101 Minimum Qualification Requirements Graduation from a standard senior high school, or the successful completion of the General Educational Development (GED) test, and a minimum of one year experience in a wastewater treatment plant or laboratory; or a combination of education and experience equivalent to these requirements. Special Requirement Must possess a valid driver's license from state of residence. Mobile Area Water and Sewer System - requires that a Grade 1C Wastewater Certificate from the Alabama Department of Environmental Management is obtained within 1 year. The Water Works and Sewer Board of the City of Prichard - must possess a Grade 1C Wastewater Certificate from the Alabama Department of Environmental Management.For details, please see PRETREATMENT SPECIALIST I | Job Details tab | Career Pages (governmentjobs.com) All applications must be submitted online through the Mobile County Personnel Board Job Opportunities page. As you create a JobOpps account, you will be asked for Notification Preferences (email or paper). Paper notification is not available; therefore, "email" should be selected. All notifications will be sent by email only. Only one application will be accepted per applicant per job posting. Accuracy and truthfulness are of primary importance for Merit System employment and all applications are reviewed with this in mind. Resumes will not be accepted in place of completing the education and experience sections of the application. If needed, computers and scanners are available in our office at 1809 Government Street, Mobile, AL. Our office hours are 8:00 am to 5:00 pm Monday - Friday, except for major holidays. Eligibles selected for appointment must meet the established medical and physical standards for the class of work. The medical examination must be by one of the physicians designated by the Personnel Board. Appointees must bear the cost of the examination. A person with a disability may request accommodation by contacting the Mobile County Personnel Board at ************. Adam Bourne, Personnel Director The agencies we serve are equal opportunity employers

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability

Information Position Number 003308 Position Title Secretary V - 003308 Division Academic Affairs Department 421300 - Mathematics and Statistics Minimum Qualifications High school diploma or equivalent and four years of progressively responsible secretarial experience. Preferred Qualifications Job Description Summary The University of South Alabama's Mathematics and Statistics department is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Serves as assistant to the Chair and provides administrative support to the entire Mathematics and Statistics department. * Supervises and trains lower-level secretaries to including assigning duties and checking work. * Prepares letters, correspondence, requisitions, purchase orders, and other documents using a PC. * Utilizes Banner, Banner Finance, and Concur to access faculty and student information. * Makes travel and hotel arrangements and prepares travel reimbursements forms. * Approves faculty travel requests and expense reports using Concur. * Maintains departmental files and databases. * Assists student with enrollment and processes student and graduate assistant employment paperwork. * Takes minutes at meetings and prepares for final distribution as needed. * Assists with contract administration as needed to include obtaining signatures, scanning, and electronic filing. * Prepares contract letters for part-time faculty. * Submits Electronic Personnel Action Forms (EPAFs) for student assistants, graduate assistants and part-time faculty. * Prepares and submits new faculty paperwork. * Prepares guest speaker contracts and invoices to submit reimbursements. * Assists with preparing monthly budget for the department and creates expense reports. * Submits maintenance requests as needed. * Completes textbook orders. * Answers telephones and directs calls. * Orders supplies. * Regular and prompt attendance. * Ability to work schedule as defined and overtime as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 02/22/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Job Title: Administrative Assistant/Material Certifications Specialist Job Grade: Reports To: Operations Manager FLSA Classification: Non-Exempt As an Administrative Assistant at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team. Duties and Responsibilities: Provide general administrative support to various departments within the company. Prepare and edit reports, documents, and correspondence. Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel. Provide administrative assistance to office staff, including filing, photocopying, and managing office supplies as needed. Answer and direct phone calls and emails, taking messages and responding to routine inquiries. Collaborate with team members to ensure effective email and phone communication. Oversee the collection and organization of material certifications for all incoming materials and products. Generate reports summarizing certification data for internal and external stakeholders. Requirements Education and Experience Required: HS Diploma or GED Equivalent from an accredited institution Preferred Education, Experience, and Skills: Bachelor's degree in business or related field is a plus Proven experience in administrative roles, preferably in a manufacturing or industrial setting. Familiarity with material certifications and quality control processes is highly desirable. Strong computer skills, including proficiency in Microsoft Office Suite, Google Documents, and data entry. Exceptional organizational and time management skills with a keen eye for detail. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Strong problem-solving skills and a proactive approach to tasks. Knowledge of relevant industry standards and regulations is a plus. Physical Requirements: Qualified applicants must be able to perform the following physical job requirements, with or without reasonable accommodation: Primarily sedentary work in a general office environment Ability to communicate and exchange information Ability to comprehend and interpret documents and data Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines). Requires occasional standing, walking, lifting, and moving objects (up to 30 lbs.) Must be able to lift up-to 30 pounds for 1+ hours per day Must be able to sit, stand and walk for 7+ hours per day Must be able to perform simple grasping for 7+ hours per shift Must be able to express and exchange written or spoken word