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Administrative specialist jobs in Nampa, ID - 36 jobs
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Administrative Specialist
Administrative Assistant
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Office Administrator
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Project Assistant
Front Desk Administrative Assistant
Executive Administrator
Executive Assistant/Office Manager
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Project Assistant
Rosendin
Administrative specialist job in Idaho City, ID
Job Description Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: The Project Assistant is responsible for providing project management support to the Project team. This position may include general administrative support. WHAT YOU'LL DO: Recap and track Potential Change Orders (PCO's). Ability to price up material vouchers. Write up and keep track of all Request for Information (RFI's). Track certified payroll for Rosendin and all subcontractors and fill out all necessary forms the job requires. e.g., HRC forms, OCIP Compliance. Ability to update project schedules on Microsoft Projects or Sure Track. Monthly billing (Schedule of Values/Cover sheet) Create and update material flow sheets. e.g., Fixtures and Fire Alarm devices; Subcontract/Change Order logs; Submittal logs. Ability to obtain quotes from vendors and some light material ordering. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU'LL NEED TO BE SUCCESSFUL: Knowledge and ability to read blueprints; materials and pricing using Biddle Book; project management procedures and working knowledge of scheduling software Computer, filing, and 10-key skills required Attention to detail is necessary; strong analytical skills favored Strong organizational, record-keeping and follow-up skills High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation Proficient in using Microsoft Projects; Suretrack; Oracle and SharePoint experience preferred Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others WHAT YOU BRING TO US: Associate degree in Business Management, Construction Management, or related field Bachelor's degree preferred Minimum 1-2 years' project management support experience, preferably in a construction environment Experience in the construction industry Can be a combination of education, training, and relevant experience TRAVEL: 0% WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium; it can be loud on a job site. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.$50k-67k yearly est. 18d agoOffice Administrator
Plumbing Solutions of Idaho
Administrative specialist job in Meridian, ID
Job Description Plumbing Solutions of Idaho is looking for a friendly and reliable Office Administrator to join our team in Meridian, ID. This administrative position earns $26/hour. Our team also enjoys a comprehensive benefits package. this includes: Health insurance HSA with company contributions Paid dental, vision, and life insurance EAP benefits 401(k) with matching Short-term disability Tuition reimbursement Paid Holidays and vacation Company events ABOUT THIS OFFICE ADMINISTRATOR JOB You'll work Monday through Friday, 8:00 AM to 5:00 PM in our Meridian office. This is a full-time, on-site administrative role. Your day will be spent keeping the office running smoothly. You'll handle payroll and processing, take care of accounts receivable and accounts payable, and use ServiceTitan to help manage our operations. You'll answer phones, help team members with what they need, and make sure our processes stay organized and on schedule. Every day, you'll be part of a supportive team that works hard and enjoys working together. Would you excel in this Office Administrator position? Here's what you need: 1+ year(s) of ServiceTitan experience 1+ year(s) of bookkeeping or payroll experience Strong focus on teamwork and being a great culture fit Three or more years of relevant experience is a bonus. Any other accounting or bookkeeping experience is also a plus. ABOUT US For over 15 years, we have proudly served our community as a trusted name in in-home services, consistently going above and beyond to earn our clients' trust and deliver results that reflect our commitment to quality. Our team is made up of skilled, dependable professionals who are both friendly and welcoming, working together in a family-oriented culture where teamwork comes naturally. We value and appreciate our employees, showing that through performance rewards, excellent benefits and perks, and a supportive work environment that encourages everyone to thrive. If this sounds like the kind of administrative role you'd enjoy, we'd love to hear from you. Apply today through our 3-minute, mobile-friendly initial application and take the first step!$26 hourly 15d agoProject Admin / Exec Admin
Elevate-Studio
Administrative specialist job in Meridian, ID
Job Description The Opportunity This role starts as a Project/Office Administrator and is designed to grow into a true Executive Administrator as the company expands. You'll be the connective tissue across owners, field teams, subs, and clients. In the near term, that means driving day-to-day project and office operations. Long term, you'll help protect executive time, refine systems, and build out the administrative backbone of the business. This is a fit for someone who: Likes to build systems, not just “do tasks” Enjoys wearing multiple hats in a growing small business Is curious about automation, AI tools, and smarter workflows Wants a long-term home where they can grow with the company Key Responsibilities Project & Office Administration Support project set-up, documentation, and closeout (contracts, COIs, permits, change orders, etc.) Track invoices, pay applications, and basic job cost-related admin (routing, approvals, follow-up) Maintain organized digital and physical files for projects, vendors, and clients Handle incoming calls, mail, and general office coordination; route items to the right person quickly Executive & Owner Support Triage owners' inboxes and highlight what actually needs their attention Own calendar management, meetings, and basic travel coordination Draft and polish emails, client updates, and internal communications for owner review Protect focus time by filtering requests, setting expectations, and organizing priorities Workflow, Systems & Automation Map how admin work currently flows: from emails and invoices to approvals, payments, and follow-through Spot friction, delays, and repeat issues in existing workflows and recommend improvements Use tools like AI, templates, and basic automations to reduce repetitive work across email, scheduling, and documentation Periodically audit admin workflows and systems for accuracy, time savings, and clarity Operational Gatekeeping Act as the first filter for incoming requests: should this be automated, delegated, scheduled, or escalated? Help build simple SOPs so recurring tasks don't bounce back to the owners Keep admins, field staff, and owners aligned on what is urgent vs. important Core Competencies The right person brings a mix of: Administrative Workflow Understanding Sees the full path of a process (e.g., invoice intake → approval → payment → filing) Can track and manage workflows even if they aren't doing every step Notices where things typically stall or get messy AI & Automation Competency Uses tools like ChatGPT and other AI platforms to draft emails, summarize notes, and build light SOPs Asks, “How can this be automated?” before defaulting to manual work Interested in staying current on basic productivity and automation tools Executive Time Protection & Operational Gatekeeping Filters inputs so the owners focus on the few things that truly need their involvement Knows how to say “not now” gracefully and reroute requests Organizational Design Mindset Thinks in systems, not individual tasks Wants to build structures that run smoothly with minimal owner involvement Industry Familiarity (Nice to Have) Background in construction, trades, or residential remodeling is helpful but not required Comfortable working with subs, suppliers, and clients in a project-based environment Ideal Background 3-7+ years in administrative roles (project admin, office admin, coordinator, EA, or similar) Experience in construction, trades, field services, or another project-based business is required. Strong written and verbal communication; can draft clear, concise, professional messages High comfort with technology: email, calendars, shared drives, task tools, and AI platforms Track record of making things simpler, faster, and easier for leadership teams High integrity, discretion, and maturity in handling sensitive information$28k-44k yearly est. 15d agoExecutive Assistant / Office Manager
Revascent
Administrative specialist job in Meridian, ID
Executive Assistant / Office Administrator This executive assistant will be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Executive Assistant Duties: Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Office Administrative Duties: Oversee day-to-day office operations to ensure a smooth and efficient working environment. Serve as point of contact for vendors, facility management, and service providers. Order and maintain office supplies, equipment, and kitchen stock. Coordinate team events, company meetings, and morale-building activities. Onboard new employees and manage access, workspace setup, and orientation. Manage incoming/outgoing mail and shipping logistics. Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems Salary: $45,000-$55,000 DOE Qualifications Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems$45k-55k yearly 11d agoPlant Operations Assistant
Avista Senior Living Management
Administrative specialist job in Meridian, ID
Spring Gardens Senior Living has a remarkable opportunity for an exceptional Plant Operations Assistant to assist us in managing our Senior Care Community in beautiful Meridian Idaho. The ultimate mission of this role is to assure our Plant Operations Team continues to drive resident/guest satisfaction by exceeding their expectations. Your Benefits: Competitive Pay Paid Time Off (Vacation, Sick, Personal) Referral Bonus Program Comprehensive Health Insurance Plan Employee Assistance Program Job Duties: Supports the philosophy, mission, commitment, vision, and values of Avista. Perform a wide variety of building maintenance and mechanical work including carpentry, electrical, plumbing, interior and exterior painting, masonry, drywall repair, HVAC, small appliance and minor equipment repair. Utilize TELS work orders and promptly respond to on-going maintenance and repair issues. Performs routine maintenance and repairs on the community and equipment. Ensures that work/assignment areas are clean and that equipment, tools, supplies, etc., are properly stored before leaving such areas on breaks, end of work day, etc. Follows established fire and disaster safety policies and procedures. Ensures that established infection control and universal precautions practices are maintained. Reports all unsafe/hazardous conditions, defective equipment, etc., to the supervisor immediately. Ensures that maintenance supplies have been replenished in work areas, as necessary. Promotes a team effort ~ Participate in our On-Call rotation schedule to assure the building is covered 24/7. Prepare, and assure all apartments/rooms are rent-ready before new residents move into the Community. Walk the community at least weekly and identify areas that need repair or maintenance and follow-up on corrective actions. Keeps supervisor informed of supply needs ~ Performs other duties as deemed necessary. Qualifications Requirements: Previous experience in maintenance. Drivers License (Required) ~ High School Diploma or Equivalent. Strong maintenance knowledge in the following areas: Basic Plumbing (faucets, toilets, garbage disposal, irrigation, etc…) ~ General Electrical (outlets, GFI, Breakers) ~ Carpentry ~ Painting, Drywall, Caulking ~ Tile and Carpet Installation ~ HVAC ~ Some Appliance experience ~ Some Roof and Fencing. Must be dependable, punctual and can anticipate and prioritize tasks on a daily basis. Ability to lead, organize and finish assigned tasks in a timely manner. Be able to work under pressure, multi-task and problem solve independently.$26k-36k yearly est. 11d agoAdministrative Assistant/Front Desk Coordinator
Brighton Corporation
Administrative specialist job in Meridian, ID
Job DescriptionDescription: Brighton Corporation- Meridian, ID Administrative Assistant/Front Desk Coordinator Reports to: Chief of Staff Direct Reports: N/A Exempt Status: Non-Exempt, Hourly/ Overtime Eligible Date Last Updated: January 27, 2026 Overview: The Administrative Assistant/Front Desk Coordinator is responsible for greeting clients and setting a positive first impression for the organization, as well as providing administrative staff support for a variety of tasks. Major Responsibilities: Reception: Receive all incoming phone calls through main office phone number. Provide callers with information and/or routes calls to the appropriate team member. Greets visitors. Maintain the professional appearance of the reception area, large conference room, and kitchen. Mail and Deliveries: Receive deliveries and incoming mail and process outgoing mail. Sort for distribution to appropriate team members. Supplies and Maintenance: Order and maintain office and kitchen supplies. Stock paper in copiers. Order supplies for postage meter and refill as necessary. Schedule maintenance when needed. Coordinate maintenance and repairs on office equipment. Coordinate toner orders and page counts with printer vendor. Coordinates building maintenance items with Property Management through the CINC system. Requirements: General Administrative: Distribute subcontractor checks and clear/file lien waivers. Assists with filing, preparation of new files and binders, photocopying and scanning. Maintains team member phone list. Receive earnest money and distribute to Operations Coordinator. Assists homeowners with various HOA related questions/tasks (mailbox and pool keys, portal setup, payment questions, clubhouse reservations.) Order lunches for meetings, assists with set up as needed. Assists other departments (HR, Marketing, Accounting) on special projects as needed. Knowledge and Skill Requirements Excellent oral and written communication skills. Excellent organizational skills. Minimum of three years of general office experience. Proficient in Microsoft Office, including Word, Excel, and Outlook. Ability to solve problems and multi-task. Willingness to cross-train and assist in a variety of areas. Provides a superior customer experience through clear communication and timely responsiveness. Exemplify the highest standards of honesty, integrity and ethical conduct. Physical Demands Perform tasks requiring manual dexterity (e.g., processing paperwork, filing, stapling, sorting, scanning invoices, etc.) May be required to perform occasional light, physical labor. Position is located onsite, in office (Meridian, ID)$25k-29k yearly est. 1d agoAdministrative Assistant
Manpowergroup
Administrative specialist job in Meridian, ID
Our client, a leader in the healthcare industry, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the Quality Management team supporting the annual HEDIS audit. The ideal candidate will have strong organizational skills, excellent customer service abilities, and proficiency in Microsoft Office Suite, which will align successfully within the organization. **Job Title:** Administrative Assistant **Location:** Meridian, ID **Pay Range:** $25 per hour **What's the Job?** + Perform administrative duties for the Quality Management team during the annual HEDIS audit. + Create PDF documents, which may require combining or splitting a document into multiple documents, and uploading to SharePoint. + Assist in the collection of medical records, including sending faxes and making phone calls to provider offices or facilities. + Contact provider offices to verify contact information. + Participate in special projects as needed. **What's Needed?** + No prior experience required; we welcome entry-level candidates. + Strong written and oral communication skills for effective customer service. + Proficiency in Microsoft Office Suite. + Strong organizational skills to manage multiple tasks efficiently. + Ability to work Monday through Friday from 8 AM to 5 PM. **What's in it for me?** + Opportunity to gain valuable experience in the healthcare industry. + Work in a supportive team environment. + Engage in meaningful work that contributes to quality management. + Develop your administrative skills and enhance your professional growth. + Be part of a diverse and inclusive workplace. If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you! **About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells** _ManpowerGroup (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent. ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.$25 hourly 60d+ agoWealth Management Administrative Assistant
ICCU
Administrative specialist job in Meridian, ID
Manage day to day operations, administrative duties, and provide support to the Wealth Advisors. Duties and Responsibilities: Performs administrative support to Idaho Central Wealth Management Advisors. Provide excellent member service, consistent with ICCU and Idaho Central Wealth Management objectives and standards. Maintains confidential documents, records, and reports. Conducts project research, compiles data, and prepares reports and correspondence for consideration and presentation by the Wealth Advisors. Assists with, and takes ownership of, special projects, reports, and other duties as assigned. Communicates with broker/dealer as required. Works independently and in partnership with Advisors in answering telephone calls, correspondence, and emails. Coordinates schedules for meetings and arranges appointments. Handles and distributes mail determining appropriate routing of information. Prioritize conflicting needs, handle matters expeditiously, proactively and follows through on projects to successful completion. Light travel may be required. Other duties as assigned. Qualifications: Bachelor's degree in relevant field preferred or equivalent experience. 2-3 years' experience in a financial institution environment preferred. Securities and insurance licenses preferred but not required (ID and WA). Performance Standard: Excellent word processing skills, proficient in Excel, Microsoft Word, Outlook, and PowerPoint. Must maintain a high standard of work ethic and relationships with members and team members. Professional in appearance, attendance, quality, and quantity of work performed. Ability to work under pressure and through conflicting situations. Must be willing to comply with the Bank Secrecy Act and USA Patriot Act as implemented by Idaho Central Credit Union. Physical Requirements: Perform tasks requiring manual dexterity (processing paperwork, filing, stapling, sorting, collating, typing, counting cash, etc.). Sit for extended periods of time. Lift 20-40 pounds of applicable supplies including but not limited to copy paper, cash drawers, marketing material, etc. Repetitive motion using wrists, hands, and fingers. Reach keyboards. Ability to operate basic office machines (calculator, computer, telephone, copy machine, fax machine, etc.). This role offers benefits, including: Competitive Pay Medical, Dental, & Vision Insurance Generous Paid Time Off Paid Holidays Matching 401K AND Pension Tuition Reimbursement Employee Assistance Program Employee Wellness Program Paid Group Life and Disability Insurance Awesome Culture And More The above statements reflect the general details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be inherent of the job. Must be eligible for membership at ICCU to obtain employment. ICCU is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, age, disability, protected veteran status or other characteristics protected by law. *The Hourly Range for this position is between $22.2980 to $33.4469 USD*$22.3 hourly 41d agoCXT Inc. - Administrative Assistant
LB Foster
Administrative specialist job in Nampa, ID
Who you are.... As an Administrative Assistant, you provide a variety of administrative duties, including being the first point of contact with customers, vendors, visitors, and prospective candidates, and providing administrative support to plant leadership and support groups. This Position Responsible for coverage of the front lobby directing visitors and delivery trucks to appropriate personnel and manage incoming calls. Shipping, receiving and distribution of office packages, mail, etc. Responsible to code and submit custom product Accounts Receivable invoices for processing. Responsible for accounts payable processing including resolution of discrepancies between invoice and receiving and scanning of invoices to Corporate Accounts Payable. Provide support to Estimators with sales orders as required. Perform a variety of office support activities. Other duties as assigned. What Do You Need High school diploma or equivalent required 2 years of administrative support experience in a fast-paced environment Strong written and verbal communication skills and organization and prioritization skills Proficient with Microsoft Office suite including Excel, Word, PowerPoint, Outlook SAP experience a plus Self-starter to perform work independently Ability to work with confidential information Creative mind for organizing employee events a plus Core Competencies Teamwork Communication Customer focus Integrity and trust Adaptability Accountability Attention to detail Time Management The Benefits: Medical, dental, vision benefits the first day of the month after hire Market-leading 401(k) program with company match 3 Weeks' Vacation accrual first 1 to 5 years 10 Paid Holidays per Year Paid Parental Leave 100% tuition reimbursement Career development and advancement opportunities Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).$27k-34k yearly est. 23d agoWarehouse Office Support
Home Depot
Administrative specialist job in Nampa, ID
Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.$31k-36k yearly est. 29d agoAdministrative Assistant
Client Care Equipment
Administrative specialist job in Garden City, ID
Join Our Team as an Administrative Assistant Make a difference in healthcare support with Client Care Equipment, LLC! About Us: At Client Care Equipment, LLC, we are committed to enhancing patient care by providing high-quality medical and mobility equipment to healthcare providers, long-term care facilities, and individuals. As a U.S.-based company, we pride ourselves on delivering dependable support and responsive service to those who need it most. We're looking for a detail-oriented and organized Administrative Assistant to join our team and help us continue our mission of improving lives through reliable medical equipment and exceptional service. What You'll Do: As an Administrative Assistant, you'll play a vital role in keeping our operations running smoothly. Your day-to-day responsibilities will include: - Providing administrative support to ensure efficient operation of the office. - Managing and organizing schedules, appointments, and meetings. - Preparing and maintaining reports, records, and documentation. - Assisting with customer inquiries and ensuring timely responses. - Coordinating with team members to support various projects and tasks. - Handling general office duties such as data entry, filing, and correspondence. Your contributions will help us deliver the high-quality service our clients rely on! What We're Looking For: To be successful in this role, you'll need: - At least 1 year of experience in an administrative or similar role. - Strong organizational and time-management skills. - Excellent communication abilities, both written and verbal. - Proficiency in using office software (e.g., Microsoft Office Suite). - A proactive attitude and the ability to work independently or as part of a team. - Attention to detail and a commitment to accuracy. If you're someone who thrives in a fast-paced environment and enjoys supporting a team to achieve shared goals, we'd love to hear from you! Why Join Us? At Client Care Equipment, LLC, we value dedication, reliability, and teamwork. We believe in creating a supportive and collaborative workplace where every team member can contribute to making a positive impact on patient care. Ready to Apply? If you're excited about this opportunity and meet the qualifications, we encourage you to apply today! Join Client Care Equipment, LLC and be part of a team that's making a real difference in healthcare. Client Care Equipment, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.$27k-35k yearly est. 7d agoAdministrative Assistant
Robert Half
Administrative specialist job in Nampa, ID
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients' frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. Requirements Requirements: Experience as an Administrative Assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in Microsoft Office suite Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multitask TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .$27k-35k yearly est. 2d agoWellness Assistant
Functional Medicine of Idaho
Administrative specialist job in Meridian, ID
Full-time, Part-time Description At Functional Medicine of Idaho (FMI), we are committed to helping people thrive by providing personalized, integrative healthcare that addresses the root causes of health concerns. Our mission is to empower individuals at every stage of life, guiding them toward optimal well-being. We focus on delivering comprehensive, patient-centered care rooted in the latest research and compassionate service. At FMI, we value collaboration, innovation, and empathy, and are dedicated to offering the best functional and integrative medicine in the communities we serve. Join our team and be part of transforming healthcare while making a meaningful impact. Benefits 401(k) with Employer Match Dental Insurance Employee Assistance Program Health Insurance Life Insurance Vision Insurance Paid Time Off Employee Discounts on Wellness services, Supplements, & more! Role and Responsibilities The Wellness Assistant is responsible for supporting, educating, and guiding patients through their wellness plans as provided by the provider. This role also involves educating and selling wellness services, supplements, infrared sauna sessions, and foot baths. The Wellness Assistant will coordinate and schedule appointments with Nutritionists, Health Coaches, and IV Therapy services while ensuring a high level of patient engagement and compliance. Assist patients in selecting and purchasing supplements recommended by providers. Educate and support patients regarding supplement plans as prescribed by providers. Stock and manage inventory of supplements within the clinic. Operate a POS system to complete supplement, infrared sauna, and foot bath sales. Provide educational resources to improve patient compliance with wellness plans. Utilize multiple communication platforms to answer and support patient inquiries regarding supplements. Coordinate visits and schedule patients within the EMR system. Work closely with the Wellness Department Lead on inventory control, education, and department coordination. Qualifications and/or Work Experience Requirements High School Diploma 1-3 years of experience in healthcare, herbal or alternative medicine knowledge and/or customer service Preferred Skills Excellent customer service skills. Strong understanding of office procedures and protocols. Ability to work independently and complete assignments within given parameters. Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers. Experience with herbs and supplements. Experience with using a register and scheduling software. Equal Opportunity Employer Functional Medicine of Idaho is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, age, sex, marital status, national origin, ancestry, disability, handicap or veteran status. Salary Description $18-$20/Hour$18-20 hourly 6d agoAdministrative Office Coordinator
Sevita
Administrative specialist job in Meridian, ID
**Mentor Community Services** , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived. **Office Coordinator** **Meridian, ID** **Full Time** **Salary: $17.50/hr** Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence. + Coordinate work, plans, organize, and schedules duties and responsibilities of department staff. + Provide backup support for administrative staff. + Assure training and continuing in-service training instruction is received by all staff. + Assist in preparation and maintenance of contracts and contract proposals. + Coordinate building maintenance, office equipment, purchasing, and space planning/lease. + Organize and plan department/program meetings, training, and events. + May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records. + Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department. + Perform timekeeper responsibilities. **_Qualifications_** : + Associates degree in related field + 2-3 years of experience in administrative support or an equivalent combination of education and experience + Strong attention to detail and organizational skills + Ability to multi-task and meet deadlines + Effective communication skills to manage relationships + A reliable, responsible attitude and a compassionate approach + A commitment to quality in everything you do **_Why Join Us?_** + Full, Part-time, and As Needed schedules available. + Full compensation/benefits package for full-time employees. + 401(k) with company match. + Paid time off and holiday pay. + Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers. + Enjoy job security with nationwide career development and advancement opportunities. **We have a rewarding work environment with awesome co-workers - come join our team -** **_Apply Today!_** Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S. _As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law._$17.5 hourly 60d+ agoLot Assistant
AGRI-Service, LLC
Administrative specialist job in Marsing, ID
Job Description SAFETY: Ensures equipment under repair is in a zero-energy state after servicing (Lock out Tag Out). Handles chemicals in accordance with the Safety Data Sheet (SDS). Operates cranes within manufacturers guidelines, understands the crane's lifting capacity. Review and follow manufactures guidelines on safe repair processes. Uses correct tooling, performs tool inspections regularly, follows tools instructions and cleans as needed. Operate industrial vehicles and forklift in a safe manner and with a valid forklift certification. Performs Job Hazard Analysis (JHA) of location and equipment, looks to eliminate or reduce potential hazards. Identifies potential safety concerns on all makes and types of equipment through walk around inspections and reports them to the supervisor and/or the customer. Promote the Safety Culture of Agri-Service. Attend all safety training both in person and virtual. Look out for coworkers, speak up and offer assistance to ensure safe working environment for all. Advocate and exemplify safety and safe working habits using proper safety equipment not limited to hand, face, ear and eye protection. (PPE) Operate vehicle safely, following all applicable laws and company policies. Follows company safety policies and procedures on the jobsite, promotes safe behavior with our customers. Performs required inspections. ESSENTIAL FUNCTIONS: Follow all customer care standards. Facility maintain Store appearance Windows/Front Door. Clean New and Used equipment as needed. Organize lot, ensure area is clean and orderly. Properly load and unload equipment for coworkers and customers. Retrieve parts from outside vendors and deliver parts to customers as required. Adhere to good housekeeping and contamination control standards. Unload and load freight trucks properly and secure loads. Maintain and clean company trucks as needed. Respect, advocate, and follow workplace safety requirements. Accomplish training and participate with the company's strategic programs and projects. Follow and promote the company's vision, mission, and values. Complete the work above in accordance with company policies, guidelines, and procedures. Other job-related and non-specific job-related functions as needed. KNOWLEDGE SKILLS AND ABILITIES: Ability to develop and maintain effective working relationships with others through teamwork. Ability to work overtime with short notice. Consistent attendance is essential. EDUCATION AND EXPERIENCE: High school diploma or General Education Degree (GED) preferred. Proof of driver's license and acceptable driving record. Previous experience working with Ag Equipment preferred. Must be able to communicate in English (speak, read, write, and comprehend). PHYSICAL CHARACTERISTICS: Must be able to lift up to 50 pounds. Must be able to accomplish any of the following for long periods of time: sit, walk, stand, climb stairs; reach, lean, twist with product/equipment; push and pull product/equipment. Must be able to meet all safety requirements for applicable safety policies Benefits Medical Health's Savings Account (HSA) Dental Vision 401k Paid Time Off Voluntary Time Off Parental Leave Holiday Pay Life Insurance AD&D Insurance Pay Range: $16.00 USD to $21.00 USD Hourly, depending on Experience Note: exposure to extreme fumes, extreme temperatures, high noise level, and dirt. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification. Agri-service is an E-Verify Employer.$16-21 hourly 9d agoInstall Coordinator Assistant/Customer Service Representative (CSR)
American Rooter & Drain
Administrative specialist job in Caldwell, ID
Job Description Install Coordinator Assistant/Customer Service Representative (Plumbing, HVAC & Electrical)$28k-32k yearly est. 22d agoAdministrative Technician
Boise Cascade
Administrative specialist job in Homedale, ID
Boise Cascade Homedale Beams has an exciting opportunity for an Administrative Technician! Responsible for performing general administrative duties, which may include data collection and entry, reconciliation, report development, and document processing requiring in-depth analysis, independent judgment, and a comprehensive knowledge of company and/or department procedures. Essential Functions: * Analyzes and/or compiles reports for use in functional areas. Receives, analyzes, compiles, and summarizes information from other departments/sources, which may include data entry. Performs varied tasks within a department. Coordinates information or processes/procedures using independent assignments. * Originates own correspondence and reports. Typically prioritizes and determines work methods and resources for assignments. The work, not subject to audit or check, requires considerable accuracy and responsibility. Mistakes are difficult to detect, may adversely affect relationships inside and outside the company, and could involve significant cost. * Researches and prepares reports and correspondence in technical administrative areas. Responsible for the development and coordination of technical reports using independent judgment and a variety of resources. Ability to understand and apply mathematical calculations and concepts involving fractions, decimals, and percentages, etc. Uses solid editing and proofreading skills in composing the format and content of technical documents. * Distributes and/or relays information to other departments, internal and external customers. Exercises independent judgment in problem solving and customer contact. Supervisor or others may provide suggestions for handling unusual or nonrecurring transactions. * Responsible for some purchasing and receiving tasks including receiving freight, reviewing unmatched receipts, submit purchase requisitions, ensuring accuracy and follow up on receipts, etc. Basic Qualifications: High school diploma or equivalent required. Post-high school education (college, vocational or specialized training) or equivalent experience preferred. Excellent communication, interpersonal, and organizational skills. Knowledge of office equipment and computer software (Word, Excel, PowerPoint, etc.). Excellent understanding and application of proper punctuation, spelling, and grammar. Ability to compose correspondence, research and prepare documents. Excellent proofreading skills. This position requires in-depth knowledge of a functional area of the organization. Requires the ability to handle multiple projects/process simultaneously in order to successfully meet guidelines and deadlines. Scope: The scope of this position includes performing complex and varied tasks in support of one or more functional areas. Work consists of many different tasks based on related standard procedures, normally within one work group or department. Amount of time spent performing limited secretarial responsibilities in support of a functional area will be no more than 15%. Work is defined by supervisor, and some assignments are organized by the incumbent. Incumbents are assigned work that is varied but still involving limited responsibilities. May periodically assist supervisor or others in changing work procedures or designing new work procedures affecting others beyond this immediate position.$34k-44k yearly est. 22d agoAdministrative Assistant
CVS Health
Administrative specialist job in Homedale, ID
We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger - helping to simplify health care one person, one family and one community at a time. Position SummaryThe Administrative Assistant provides various office and location support activities. This person identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided. The Administrative Assistant also ensures the correct functioning of facilities, office, and/or business support services. In this role, you will:Conduct complex administrative office coordination assuring smooth, timely, and efficient office operations. Manage research, collection, analysis, and compilation of data and information for department reports. Handle files, reports, and financial records, and manage department record retention. Define a high degree of customer service by fielding internal and external inquiries, resolving or redirecting as appropriate. Ensure efficient workflow and office operations of the department by following established policies and procedures. Monitor the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management. Evaluate performance within the department, ensuring compliance and continuous improvement. Perform other duties as assigned. Required Qualifications3+ years of experience in an administrative role, specifically supporting executives. Ability to work Monday-Friday from 8am-5pm Eastern Standard Time. Preferred QualificationsBasic awareness of problem solving and decision-making skills. Strong organizational and time management skills. Ability to be successful in a fast-paced environment. Ability to be proactive and operate independently. Strong collaboration skills. Previous experience utilizing Concur and Ariba. Bachelor's degree. EducationHigh school diploma or GED. Anticipated Weekly Hours40Time TypeFull time Pay RangeThe typical pay range for this role is:$21. 10 - $49. 08This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong. Great benefits for great people We take pride in our comprehensive and competitive mix of pay and benefits - investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan. No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching. Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility. For more information, visit ************* cvshealth. com/us/en/benefits We anticipate the application window for this opening will close on: 02/09/2026Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.$21 hourly 2d agoDining Assistant
Edgewood
Administrative specialist job in Meridian, ID
Part-Time Day & Evening Shifts Benefits: Access your paycheck early Training provided Paid time off begins accruing day 1 401K plan with employer contribution As a Dining Assistant at Edgewood, you'll help serve meals and provide an outstanding dining experience to the most amazing folks on the planet - our residents! Responsibilities: Prepare and help serve nutritious meals for our residents and guests Help plan and support special events for residents and employees Maintain cleanliness of food service and kitchen areas Deliver excellent customer service to our residents Follow HIPAA and all other Edgewood policies Qualifications: Previous food service experience, desired Active ServSafe Certification, desired Edgewood will provide any required training and certification Passion and drive for helping others Willingness to train new employees A desire to continue learning and improving your skillset At Edgewood, vaccinations are a choice. Edgewood offers of employment are contingent upon passing a background check and drug screen. About Edgewood: Edgewood Healthcare has been providing outstanding care and services for seniors since 1992. We offer senior living solutions in more than 60 beautiful communities across seven states in the Midwest. Edgewood Ustick is a 48-bed Assisted Living community.$22k-26k yearly est. 60d+ agoLot Assistant
Grow With Us
Administrative specialist job in Marsing, ID
SAFETY: Ensures equipment under repair is in a zero-energy state before servicing (Lock out Tag Out). Handles chemicals in accordance with the Safety Data Sheet (SDS). Operates cranes within manufacturers guidelines, understands the crane's lifting capacity. Review and follow manufactures guidelines on safe repair processes. Uses correct tooling, performs tool inspections regularly, follows tools instructions and cleans as needed. Operate industrial vehicles and forklift in a safe manner and with a valid forklift certification. Performs Job Hazard Analysis (JHA) of location and equipment, looks to eliminate or reduce potential hazards. Identifies potential safety concerns on all makes and types of equipment through walk around inspections and reports them to the supervisor and/or the customer. Promote the Safety Culture of Agri-Service. Attend all safety training both in person and virtual. Look out for coworkers, speak up and offer assistance to ensure safe working environment for all. Advocate and exemplify safety and safe working habits using proper safety equipment not limited to hand, face, ear and eye protection. (PPE) Operate vehicle safely, following all applicable laws and company policies. Follows company safety policies and procedures on the jobsite, promotes safe behavior with our customers. Performs required inspections. ESSENTIAL FUNCTIONS: Follow all customer care standards. Facility maintain Store appearance Windows/Front Door. Clean New and Used equipment as needed. Organize lot, ensure area is clean and orderly. Properly load and unload equipment for coworkers and customers. Retrieve parts from outside vendors and deliver parts to customers as required. Adhere to good housekeeping and contamination control standards. Unload and load freight trucks properly and secure loads. Maintain and clean company trucks as needed. Respect, advocate, and follow workplace safety requirements. Accomplish training and participate with the company's strategic programs and projects. Follow and promote the company's vision, mission, and values. Complete the work above in accordance with company policies, guidelines, and procedures. Other job-related and non-specific job-related functions as needed. KNOWLEDGE SKILLS AND ABILITIES: Ability to develop and maintain effective working relationships with others through teamwork. Ability to work overtime with short notice. Consistent attendance is essential. EDUCATION AND EXPERIENCE: High school diploma or General Education Degree (GED) preferred. Proof of driver's license and acceptable driving record. Previous experience working with Ag Equipment preferred. Must be able to communicate in English (speak, read, write, and comprehend). PHYSICAL CHARACTERISTICS: Must be able to lift up to 50 pounds. Must be able to accomplish any of the following for long periods of time: sit, walk, stand, climb stairs; reach, lean, twist with product/equipment; push and pull product/equipment. Must be able to meet all safety requirements for applicable safety policies Benefits Medical Health's Savings Account (HSA) Dental Vision 401k Paid Time Off Voluntary Time Off Parental Leave Holiday Pay Life Insurance AD&D Insurance Pay Range: $16.00 USD to $21.00 USD Hourly, depending on Experience Note: exposure to extreme fumes, extreme temperatures, high noise level, and dirt. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification. Agri-service is an E-Verify Employer.$16-21 hourly 8d ago
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How much does an administrative specialist earn in Nampa, ID?
The average administrative specialist in Nampa, ID earns between $22,000 and $49,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.
Average administrative specialist salary in Nampa, ID
$33,000
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