Administrative specialist jobs in Nashville, TN - 570 jobs

Company SomeraRoad Inc. is a commercial real estate investment and development platform headquartered in New York City, with a second headquarters in Nashville, and additional offices in Kansas City, Austin, and Tampa. Since inception in 2016, we have taken an entrepreneurial and opportunistic approach to commercial real estate across a wide spectrum of asset classes, geographies, investment products, and risk profiles. SomeraRoad identifies real estate investments with an asymmetric-risk profile and executes business plans that unlock an element of arbitrage. SomeraRoad is a team of experienced professionals across a wide array of product types, focusing on identifying the highest-and-best use of the build domain, and capitalizing on supply and demand imbalances. SomeraRoad invests in and develops CRE across a variety of product types (office, industrial, multifamily, retail, hotel) in 50+ US geographies, and we've transacted on over $3.3B of investments, utilizing nearly $900M of equity during our history. We've evolved into a diversified, vertically-integrated platform with a reputation for solving complex problems, becoming local experts, and aggressively executing our business plans. Position SomeraRoad is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support Executive Leadership and oversee day-to-day office operations in Nashville, TN. This dynamic, multifaceted role plays a key part in ensuring the office runs smoothly and efficiently. Responsibilities include managing reception and office operations, coordinating travel, overseeing office-related expenses, and providing administrative support to Executive Leadership. The ideal candidate is a strong communicator who can effectively manage multiple priorities while maintaining professionalism and confidentiality. Responsibilities Office Operations & Workplace Management: • Greet and welcome visitors in a professional and friendly manner. • Maintain a tidy, organized, and welcoming office environment for visitors and staff. • Receive, sort, and distribute incoming mail and packages; prepare and send outgoing mail and packages as needed, including courier coordination. • Answer and direct incoming calls and general inquiries as needed. • Oversee day-to-day office operations to ensure smooth and efficient functioning. • Order and maintain office supplies, snacks, beverages, and kitchen essentials; ensure the fridge and pantry remain fully stocked and organized. • Coordinate with property management and vendors on cleaning schedules, maintenance requests, repairs, and building access. • Serve as the primary point of contact for facilities-related issues and office services. Travel & Event Coordination: • Book travel arrangements, including flights, accommodations, and transportation for Executive Leadership. • Create detailed itineraries and ensure all logistics are accounted for. • Coordinate events, meetings, and conferences, including accommodations, catering, space setup, and travel for attendees. • Provide on-site logistical support for events as needed. Expense Management: • Track, process, and submit expenses for the Executive Leadership, ensuring adherence to company policies. • Maintain receipts, invoices, and other expense-related documentation. • Assist with tracking budgets for office-related expenditures. Miscellaneous Administrative Support: • Provide general administrative support, including data entry, filing, document preparation, and record maintenance. • Provide ad-hoc assistance to the Executive Leadership and other team members as needed. • Support onboarding logistics for new hires, including workspace setup and access coordination. • Handle confidential information with discretion and professionalism. Qualifications · Bachelor's degree required. · At least 2 years of experience in an administrative support or office assistant role. · Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint). · Strong entrepreneurial spirit. · Excellent analytical skills, detail-oriented, highly organized. · Team player with good interpersonal skills. · Self-starter with a positive attitude and hard work ethic. · Ability to multi-task in fast-paced environment. Contact Information: Qualified candidates should submit their resume and cover letter to *****************************.

Job Information State of Tennessee Job InformationOpening Date/Time01/20/2026 12:00AM Central TimeClosing Date/Time02/02/2026 11:59PM Central TimeSalary (Monthly)$4,057.00 - $6,099.00Salary (Annually)$48,684.00 - $73,188.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentCommerce and Insurance LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF COMMERCE & INSURANCE, INSURANCE DIVISION, DAVIDSON COUNTY Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years. OR Three years of increasingly responsible professional administrative services experience with the State of Tennessee. Necessary Special Qualifications: Positions within the Department of Human Services may be required to: Complete a criminal history disclosure form in a manner approved by the appointing authority Agree to release all records involving their criminal history to the appointing authority Supply a fingerprint sample prescribed by the TBI based criminal history records check Submit to a review of their status on the Department of Health's vulnerable persons registry. Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD-12) for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card. Overview Under general supervision, performs professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the lead level and may supervise subordinate staff. This work involves considerable participation in developing, implementing and evaluating policies and procedures having significant impact on a department as a whole or a segment of the public. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter function at the advanced working level and perform duties with less scope and impact in the areas of policy development, fiscal control, and personal contacts. This class differs from that of Admin Services Assistant 5 in that incumbents of the latter independently perform very complex administrative services duties having broad scope and impact and often independently manage fiscal services and budgetary activities of greater size and complexity. Responsibilities 1. Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities. 2. Oversees a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, and general research with independent control over grants and/or contracts of significant complexity and monetary value. 3. May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions. 4. Serves as a liaison between the agency and officials, administrators, legal, technical, and business professionals, and the general public in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures. 5. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements. 6. Maintains agency records based on established guidelines. Communicates managerial directives to program operations to ensure their enforcement. 7. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency. 8. Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications. Competencies (KSA's) Competencies: Values Differences Manages Ambiguity Interpersonal Savvy Instills Trust Plans and Aligns Knowledges: Administrative and Management Economics and Accounting Law and Government Customer and Personal Service Personnel and Human Resources Skills: Active Learning and Listening Complex Problem Solving Management of Financial Resources Management of Material Resources Management of Personnel Resources Abilities: Deductive Reasoning Inductive Reasoning Problem Sensitivity Selective Attention Written Comprehension Tools & Equipment Personal Computer Telephone Copy Machine Scanner Calculator TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: A valid driver's license For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application. **Agencies may allow an exception based on other factors.

Calendar Management: - Efficiently manage the CEO's calendar, scheduling appointments, meetings, and events. - Prioritize and coordinate internal and external commitments to optimize the CEO's time. Deadline Management: - Monitor and track project deadlines and deliverables to ensure timely completion. - Proactively identify potential scheduling conflicts and propose solutions. Accounts Payable (AP) and Accounts Receivable (AR): - Handle light AP and AR duties, including processing invoices and managing vendor relationships. - Assist in tracking payments and receipts to maintain accurate financial records. Client Interaction: - Act as a point of contact for our 20 large clients, ensuring a professional and positive experience. - Coordinate client meetings and communications as needed. Task Management: - Assist the CEO in staying on task by prioritizing and organizing daily responsibilities. - Anticipate needs and address them promptly to enhance the CEO's efficiency. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

**Details** + **Department:** Dispensary of Hope District CenterSchedule: Full-Time, 8-hour, Day Shift, Monday-Friday, On-site + **Facility:** Ascension Health + **Location:** Dispensary of Hope Nashville, 2700 Brick Church Pike, Nashville, Tennessee 37207-0000 + **Salary:** $20.22 - $27.36 (per hour) **Benefits** Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs (EAP) Parental leave & adoption assistance Tuition reimbursement Ways to give back to your community _Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer._ **Responsibilities** Provide administrative support for assigned area(s) or program. + Prepare and distribute correspondence, forms, reports, presentation materials and other written communications as required. + Schedule and support preparation for meetings, conferences, programs and/or special events. + May compile and enter information from a variety of sources into computer database(s), verify data, identify issues and research or correct as appropriate. + Receive and screen visitors and telephone calls, and handle general inquiries. + Establish and maintain filing systems. + Order and stock supplies. **Requirements** Education: + High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. + Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable. **Additional Preferences** Additional Preferences: + 3 years of administrative assistant experience, preferred. + 3 years of travel and expense reporting experience, preferred. + Proficient in Microsoft Office Suite and Google applications, a must have. + Skilled in utilizing scheduling tools, such as Google calendar, to manage complex schedules and meetings. + Possesses excellent written (emails, reports) and verbal communication skills. **Why Join Our Team** Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters. Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states. Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you. **Equal Employment Opportunity Employer** Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) (************************************************************************************** poster or EEO Know Your Rights (Spanish) (**************************************************************************************** poster. As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension. Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants. **E-Verify Statement** This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information. E-Verify (****************************************

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Verifying and updating record Processing orders Processing fingerprint card submissions Pulling, scanning, and inputting cards Other general administrative duties Qualifications High school diploma or equivalent

GENERAL STATEMENT OF JOB This is the third of four levels in the Administrative Support series. Incumbents provide primarily non-routine administrative support to a department or function. Duties require the interpretation of policies and procedures and the use of independent judgment. Responsibilities may include taking formal meeting minutes; tracking expenditures and budget status; creating unique, complex documents and correspondence; compiling, reviewing, correcting, and approving data; maintaining an inventory of supplies and/or equipment; preparing bids; and performing the duties of the lower levels. Incumbents may provide work direction to lower-level staff. ***PLEASE NOTE: THIS POSITION REQUIRES KNOWLEDGE OF FEDERAL, STATE, AND LOCAL LAWS RELATED TO TIMEKEEPING. PROFICIENCY WITH MUNIS, EXECUTIME, AND TIME AND ATTENDANCE SOFTWARE ARE STRONGLY PREFERRED. AT LEAST TWO YEARS OF PRIOR ACCOUNTING EXPERIENCE OR AN EQUIVALENT ACCOUNTING DEGREE ARE ALSO PREFERRED. THIS POSITION WILL REMAIN OPEN THROUGH JANUARY 15, OR UNTIL FILLED.*** Example of Duties SPECIFIC DUTES AND RESPONSIBILITIES Essential Functions: Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials. Prepares meeting agendas and minutes; attends meetings and takes formal meeting minutes; distributes meeting minutes to appropriate individuals. Reviews and corrects a variety of data, confidential records, and information for the department. Organizes and maintains files, including creating and maintaining confidential department/employee files; files documents alphabetically, numerically, or by other prescribed methods. Maintains appropriate office supply levels within assigned area of responsibility and requisitions supplies as needed. Tracks a budget and monitors expenditures. May prioritize and assign work to lower-level staff; monitor the performance of lower-level staff; train staff on work methods and procedures; and participate in staff evaluations. Performs other related work as required. Typical Qualifications MINIMUM EDUCATION AND TRAINING Education and Experience High school graduate or GED equivalent. Two (2) years of administrative support experience. An equivalent combination of education and experience sufficient to perform the job's essential duties. License and Certifications Some positions may require certification in their area of responsibility. Supplemental Information MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED Knowledge, Skills, and Abilities: Knowledge of: Modern office procedures and equipment. Recordkeeping principles. Mathematical concepts. English language, grammar, and punctuation. Report preparation techniques. Filing systems. Basic budgeting principles. Customer service principles. Computers and related software applications. Skill in: Maintaining records and files. Preparing meeting agendas and minutes. Preparing specialized documents. Preparing reports. Using proper English, grammar, punctuation, and spelling. Monitoring a budget. Using computers and related software applications. Maintaining confidentiality. Prioritizing and assigning work. Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction. Physical Requirements: The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips. Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Grasping: Applying pressure to an object with the fingers and palm. Handling: Picking, holding, or otherwise working, primarily with the whole hand. Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound. Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. It occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Mental Acuity: Making rational decisions through sound logic and deductive processes. Pulling: Using upper extremities to exert force to draw, haul or tug objects in a sustained motion. Pushing: Using upper extremities to press against something with steady force to thrust forward, downward, or outward. Reaching: Extending hand(s) and arm(s) in any direction. Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers. Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Standing: Particularly for sustained periods of time. Stooping: Bending body downward and forward by bending spine at the waist. It occurs to a considerable degree and requires full motion of the lower extremities and back muscles. Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.

Note: This position is in a forensic autopsy facility. There is the potential to see graphic images. Answering phones, fielding calls, and checking main voicemail Assist people coming into the lobby with purchasing reports, etc. Organizing and filing paperwork into charts/plastics Organizing and filing histology slides Pulling charts when tox reports are uploaded & placing them in doctor's box Contacting the lab when there are issues/corrections with tox reports Scanning & uploading miscellaneous documents. ESSENTIAL DUTIES AND RESPONSIBILITIES Accurately file and/or upload documents into each decedent case file. Knowledge and compliance with the policies and procedures of the medical examiner's office and HIPAA; Compliance with customer service and professional telephone etiquette; Receives telephone inquiries to the office and routes call to appropriate personnel; Knowledge and compliance with safety procedures; Follow oral and written instruction; Establish and maintain effective working relationships; Knowledge of word processing, spreadsheets, and internet software.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Office of Sponsored Programs Job Summary: OSP-Financial Management Unit The identified individual(s) is a member of the Office of Sponsored Programs-Financial Management Support and delivery team (OSP-FMS) whose mission is to provide the best possible customer service to the VUMC research community for frontline financial and selected award management activities. Working in a high-volume, deadline driven, fast-paced, and dynamic team environment, the OSP-FMS is a group of professionals structured with expertise focused on achieving department and institutional goals by providing services and support to an assigned portfolio with duties of a complex and confidential nature. The individual must have attention to detail; a strong work ethic; social and communication skills as a team player and resource; and the ability to work in a multifaceted, collaborative, central office environment. OSP-FMS is critical in maintaining the integrity of the research enterprise. The position(s) ensures that research activities are conducted efficiently and in compliance with all relevant regulations and policies. The individual(s) works in close collaboration with various groups to provide consistent expertise, knowledge, guidance, using key performance indicators, fostering continuous improvement and support to the research enterprise. On an annual basis, the OSP-FMS unit supports: • ~1,000 Principal Investigators from 40+ VUMC Departments, Institutes, and Centers submitting 4,000+ applications achieving ~$900M in sponsored awards annually from 500+ unique external sponsors resulting in the monitoring of an awards portfolio of over 4000 Workday AWDs and 6000 unique grant tags supporting nearly $800M in grant and contract expenditures . Preferred Skills and Experiences: Proficient and excellent knowledge of commonly used software packages (i.e., Microsoft Word, Excel, PowerPoint, Adobe and email programs) Candidate must have extensive knowledge of the federal regulations governing sponsored research (i.e. OMB Uniform Guidance) Must be organized and analytical Excellent written and oral communication skills are critical Demonstrated ability to work both as a member of a team and independently Demonstrated ability to work under the pressure of hard deadlines and competing priorities Must have advanced knowledge and experience utilizing VUMC and sponsor-specific electronic grants management systems (i.e. NIH eRA Commons, Coeus/PEER/Workday/Aries/Discover-E) Ability to identify resources, solve problems and take initiative Commitment to providing professional, efficient, and timely service to the VUMC research community is a must KEY RESPONSIBILITIES Grants and Contracts Management: Act as a subject matter expert for PIs, program managers, research administration staff, and research lab staff. Collaborate with the Department of Finance on all post-award activities, ensuring proper oversight and submission of close-outs and other post-award requirements. Work with the Office of Sponsored Programs (OSP) pre-award grant administration team to support and address issues related to grant and contract submissions. Ensure effective cost management to meet both current and future needs. Financial Oversight: Responsible for the daily fiscal management of research awards and sponsored funds for an assigned portfolio, as well as the operational oversight of post-award processes, including effort reporting, financial reporting, and project close-outs. Work in partnership with the Department of Finance team to conduct analyses of center deficit/surplus corrections, grant closeouts, year-end closings, invoices, and other financial activities. Review, create, and optimize Workday financial reports for dissemination. Authorize Workday transactions pertaining to grants, and core activities including effort changes, purchases, accounting adjustments, journal entries. Collaborate with the department on the annual research budget. In collaboration with team lead, establish and update financial controls and reporting systems in the research enterprise whenever possible. Compliance and Risk Management: Monitor quarterly effort certification processes in partnership with faculty PI's and the Effort Certification and Allocation team. Support faculty and staff by monitoring compliance including managing end dates and effort changes. Address and respond to inquiries from the department, Department of Finance (DOF), Office of Sponsored Programs (OSP), Department of Veterans Affairs (VA), and external agencies. Ensure adherence to institutional policies and federal regulations (e.g., foreign travel, Export Control, subaward monitoring, IRB, IACUC, IT and procurement, etc.). Ensure accurate and timely documentation of research activities, funding, and compliance. Training and Development: Aid in prioritizing tasks to effectively fulfill research administration responsibilities. Provide mentoring and training to team and support to faculty and staff in managing awards and other research administration activities. Promote self-professional development opportunities. Collaboration and Communication: Facilitate achievement of research aims and objectives by supporting the PIs and their teams in all facets of their research projects/programs. Assist the research team, including faculty, postdocs, trainees, and research staff, by providing instruction, guidance, coordination, communication, and problem-solving support. Address issues and questions from faculty members and staff, continually enhancing research program operations alongside team lead. Cultivate collaborative relationships regarding research matters with internal and external stakeholders: faculty, staff, VU, VA, and sponsors. Maintain regular communication with principal investigators (PIs) regarding research portfolios and team effort distribution. Conduct meetings with faculty to review financial reports and effort distributions, trends, and projections. Data Management and Reporting: Optimize Workday and other research system processes and enhance reporting capabilities by addressing and resolving a wide range of issues, delays, and inquiries. Manage, respond, and complete reporting requests from internal and external customers regarding research programs. Produce reports and analyses to aid in decision-making and strategic planning. Additional Responsibilities: Serve as a member of the departmental administrative team Attend meetings and interact with other departments as requested by the department chairman and/or departmental administrator. Resolve problems directly, or in consultation with department chairman/administrator concerning staffing, utilization of facilities, equipment and funds Provide sound personnel and payroll administration Ensure internal salary equity within the department. Maintain confidential personnel records for professional and non-professional staff. Make staffing recommendations, interview and screen applicants for hiring. Train in departmental systems and procedures. Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary. Analyze and develop the annual departmental budget Recommend distribution and allocation of general department resources Review grant preparation for compliance with restrictions. Authorizes, approves and signs purchase and equipment requisitions, travel and entertainment expenses, etc. Monitor collections and expenditures against budgets and grants, analyzes requisition for conformance to budget and compliance with specific requirements and restrictions. Manage and coordinate administrative and support functions within the department Develop and interpret policies and procedures for clerical staff Assure that all policies are in conformance with University guidelines Prepare reports for management review TECHNICAL CAPABILITIES Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose. Core Accountabilities: * Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies. Core Capabilities : Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements. Position Qualifications: Responsibilities: Certifications: Work Experience: Relevant Work Experience Experience Level: 3 years Education: Bachelor's Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

The primary function of this role is to provide general clerical, secretarial, and administrative support for the Biology department. Additionally, this role will have frequent interaction with students on campus. Perform administrative assistant duties that include Kronos supervisor for student workers each semester, manage invoices for ESP (Visa) sign-offs, collect Visa receipts, scan, assign budget code and business purpose. Manage the conference room and flex space, JE's to transfer funds to cover expenses as needed, arrange departmental meetings, reserve rooms, take minutes and provide lunch if necessary. Manage Dr. Jon Lowrance's calendar, enter overrides for students, handle room conflicts each semester, and assist in graduating. Schedule, order, and prepare instructions for students to take the MFT, Major Fields Test. Purchase orders for lab equipment and supplies, People Admin for student workers, faculty and staff job postings and hiring. Assist BMS admin with graduate program budget, admits, inquiries, etc. Proctor exams, pick up and deliver mail and packages, order office supplies and chemicals, assist students, welcome visitors and prospective students. Daily Duties: * Order office supplies, lab supplies, chemicals, receive shipments, store, distribute (see above regarding packages), and track spending on Excel spreadsheet. * Check emails for appointment requests, invoices, requests for the conference room and/or Flex Space, etc. Weekly Duties: * Manage the Conference Room and Flex Space (355) schedule. Monthly: * Track shredding service. * Pay companies for monthly rentals and services. Seasonal/Periodic/Other: * Manage department chair's advising appointment schedule and coordinate with BMS recruiter and admin to avoid scheduling conflicts. * Class Schedules - enter, handle conflicts - each semester * Graduation - maintain list of current graduates, communicate department requirements for graduation, prepare bulletin board with recent photos of graduates, prepare for Graduation Dinner (see below), create Contact Group for communicating with graduates, create and send invitation, and manage RSVP's. Pull Argos reports. * Major Field Test (MFT) - schedule, order, announce (end email and post signs), prepare instructions for students, proctor and track scores - minimum of twice per semester. * Graduation dinner: reservations, catering, invitations, order and wrap gifts, create PowerPoint of May grads, prepare program (create in Publisher, print, and fold), prepare award certificates (order frames and certificate paper, type, print and frame certificates), decorate, create floral centerpieces for dining tables, prepare nametags, order and wrap graduation gifts, set up and clean up, etc. * Purchase Orders for lab equipment or supplies. * People Admin for student workers, faculty and staff job postings and hiring. * Contracts and paperwork for summer researchers and Langford-Yates fellows. * Order lab coats for faculty and summer researchers pick up and deliver. * Order stationary, name badges, business cards, department shirts, etc. Order department gifts for prospective students and graduates. * Assist BMS administrative assistant with graduate program budget, admits, inquiries, etc. * Train and supervise student workers. * Assist with new faculty/staff applicants; maintain files, schedule interviews, arrange transportation & accommodations, etc. * Prepare department newsletter and arrange for mass mailing to department alumni (have not done this since added BMS graduate program). * Expense Reports to reimburse faculty/staff. * Check Requests to pay bills to companies not accepting VISA, honorariums for guest speakers, etc. * Biology faculty/staff call list - keep current, notify the operators of changes and others as needed * Memos to adjuncts from Provost and Registrar's office * Class changes; such as professor late or out sick - putting notes on doors, etc. * Assist with room reservations for study day, meetings, etc. * Manage facilities requests and issues * LCC/AV trouble reports and requests * Proctor exams when needed. * Keep and distribute papers for students/faculty/staff to pick-up. * Contact Campus Safety for guest parking reservations, lost & found items, etc. * First Aid - maintain first aid kits. Trained for AED. In an emergency, contact the school nurse and/or campus safety.. * Assisting with deliveries to the department.

Job Description At SeekOne Roofing, we're not just about roofs; we're about people! As a PEOPLE-FIRST organization fueled by purpose, growth, and service, we pride ourselves on making a positive impact in our vibrant Brentwood, TN community and beyond, including the fantastic cities of Nashville, TN and Huntsville, AL. We're excited to announce that we're looking for a passionate full-time Administrative Assistant to join our dynamic team and provide direct day-to-day support to our company leaders! At SeekOne Roofing, we truly value our team members and offer competitive pay and fantastic benefits to show our appreciation. Pay: $50,000 - $60,000 per year based on experience Benefits: Paid training PTO Flexible schedules Weekly mentorship and personal development opportunities Supportive, faith-driven team culture Industry-leading CRM and sales tools Advancement opportunities within a quickly growing company Join our office and help us grow as we continue to make a difference together! Apply now for this exciting role directly supporting the owners! SCHEDULE FOR OUR EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: During your time assisting our office, you can anticipate a typical Monday to Friday work schedule, with the possibility of occasional weekend shifts as needed. YOUR ROLE AS AN EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: As an Executive Personal Assistant to the Owners, your role is both dynamic and integral to the organization's success. Each day begins by reviewing and prioritizing the owners' calendar to ensure their meetings, commitments, and strategic goals flow seamlessly. You'll coordinate and facilitate meetings, take detailed notes, and manage follow-up actions to keep projects moving forward. Acting as a trusted liaison, you communicate on behalf of the owners with staff, clients, and external partners. You'll also handle travel arrangements, manage correspondence, and support company events, while assisting with special projects that reflect the owners' vision for growth and efficiency. This position gives you a front-row seat to leadership decision-making and offers countless opportunities to make a meaningful impact right alongside the owners. In order to do this, you'll need to meet the following qualifications: 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals OUR COMPANY Our commitment to serving others and making a positive impact is at the core of our operations here at SeekOne Roofing. Guided by our values of BLESSED, FOCUSED, and COMMITTED, we prioritize people in all that we do. We offer comprehensive commercial and residential roofing solutions, leveraging cutting-edge tools and continually refining our techniques to maintain our leadership in the industry. Our unwavering dedication has been recognized with the prestigious GAF badge and the CertainTeed Five Star badge, earning the trust of our valued customers. If you are seeking to join a dedicated team that fosters personal growth and invests in your future, we invite you to connect with us. BE OUR NEW EXECUTIVE PERSONAL ASSISTANT! So, what do you think? If you're excited about the opportunity to work directly with our owners, support their vision, and help drive the success of our growing company, we want to meet you! Our office values your time, so we've got a simple application process that should take you less than 3 minutes to complete. We look forward to meeting you! Job Posted by ApplicantPro

Job Description Administration & Talent Management is seeking two (1) Administrative Services Assistant (ASA) contract resources. The contracted ASA will report directly to the Director of Facilities and be a part of the Facilities team. This position will be responsible for providing administrative support to the director and other units within as it relates to the collection and distribution of incoming and outgoing mail, as well as support other Facilities related activities as needed. Responsibilities: Receive, sort and distribute incoming and outgoing mail/packages for the agency. Maintain accurate records of incoming and outgoing mail, including tracking numbers, sender and recipient details, and delivery dates Coordinate with mail parers like FedEx, US, and other courier services to ensure timely and accurate delivery and dispatch of mail and packages. Utilizing appropriate computer programs (i.e., Microsoft Outlook, Excel, Word, , etc.) to accomplish daily administrative activities. Efficiently responding to customer inquiries via phone, email, and/or TEAMS chat, providing accurate information and resolving issues in a timely manner. Accurately inputting and updating information from various sources requiring attention to detail, and proficiency with data entry software, while maintaining data integrity and confidentiality, often including tasks like scanning documents, verifying data, and managing electronic files. Actively participating and engaging in all team meetings. Support the distribution of temporary badges for employees and contract resources. Travel to near-by post office and state buildings to retrieve/drop off mail, badges and hang tags as needed. Minimum Qualifications: 1-2 years of experience in administrative and customer service-oriented role High school diploma or GED Physical ability to lift and carry packages weighing up to 50 lbs. Valid drivers license and a clean motor vehicle record (MVR) Ability to work individually and as part of a team in a fast-paced environment Professional and effective communication skills, verbal and written Strong organizational skills, including the ability to prioritize, multi-task, and manage workload to meet specific timeframes and deadlines Ability to foster and maintain satisfactory and harmonious working relationship with the team. Comfortable using computers and appropriate programs to accomplish administrative activities. Job Location: To effectively support facilities and mailroom operations activities, this position will report in-Office daily at the building.

Administrative Coordinator, Museum Services FLSA Classification: Full-Time; Exempt The Country Music Hall of Fame and Museum has an opening for a full-time, exempt administrative coordinator, reporting to the Vice President, Museum Services. Company Overview: The Country Music Hall of Fame and Museum is a nonprofit educational institution located in the heart of downtown Nashville. The museum documents and interprets the history of country music-a musical genre and culture central to the identity of the city, the state, and the nation. Accredited by the American Alliance of Museums, the museum collects artifacts and archival materials that illustrate the evolving history and traditions of country music while providing diverse learning opportunities through publications, educational programs, and exhibitions. The core exhibit follows country music from its folk beginnings through its ongoing evolution as a commercial art form. Temporary exhibits examine a broad range of topics, from regional music scenes to contemporary and emerging artists in American Currents . The museum owns Hatch Show Print, a letterpress print shop opened in 1879, and it operates historic RCA Studio B, where Elvis Presley and many others recorded. In recent years, the museum has welcomed more than a million visitors annually. What We Offer for Full-Time Staff: Medical, Dental, Vision, Life Insurance Options Competitive Pay Paid Vacation and Sick Days Paid Holidays (13) and Floating Holidays (2) 401(K) with Up to 3% Employer Match Employee Assistance Program (Free Counseling and Legal Services) Eligibility for Public Service Student Loan Forgiveness FREE 24/7 Downtown Parking and Transit Benefits Continuing Professional Offerings Complimentary Museum Admission (For Yourself, Family, and Friends) Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more) Up to 25% Discount in Retail Stores and Onsite Restaurant Venues Opportunities to Attend Exhibit Openings, Concerts and Special Events Employee Engagement Activities and Opportunities FSA and Dependent Care Options Dog Friendly Work Environment Volunteering and Community Engagement Opportunities Department Overview: The Museum Services Department is responsible for the museum's collections, exhibitions, public programs, book publications, recording releases, interpretation, and editorial content. Position Overview: The Administrative Coordinator, Museum Services will support the Vice President, Museum Services and the Museum Services division in administrative work, including (but not limited to) scheduling and calendar management; departmental and interdepartmental meeting scheduling, tracking, and agenda preparation; VIP scheduling and service; administrating the department's budget; and office organization. The position frequently will use Microsoft Office products and additional scheduling, project management, and CRM software. This position requires attention to detail, organizational skills, discretion, excellent communication skills, and the ability to work in a fast-paced environment. Specific Job Duties: Maintain schedule for the VP, Museum Services and schedule meetings (internal and external) Manage administration of the department's annual budgeting process. Lead planning meetings related to the budget, prepare expense reports and purchase orders as needed, and monitor monthly budget reports Manage interdepartmental meeting schedule for exhibitions, regular events, and other projects and programming for which the Museum Services division takes lead Attend meetings, create agendas and reports, and follow up on action items Provide general administrative support Collaborate with Museum Services staff to create presentations for educational public programs and employee programs Work with other divisions to schedule, greet, and escort artists, donors, vendors, and other guests Facilitate communication between VP and Exhibition Services, Editorial, and Collections staff Maintain and update exhibition calendars; update sections of the museum's institutional calendar; monitor ongoing projects using a variety of project management software Book travel arrangements Other duties as assigned Requirements Minimum Requirements: Minimum three years of experience in office management or administration Bachelor's degree in complementary field of study Proficiency with Microsoft Office products (Outlook, Word, PowerPoint, Excel, Teams) Budget management experience Familiarity with the history of country music and key figures within the genre; engagement with contemporary music; familiarity with roles and functions of music industry professionals Excellent written and verbal communication skills Preferred Qualifications: Substantive experience working in a museum or other non-profit arts institution Proficiency with photo editing, desktop publishing, and customer resource management software Experience navigating databases Experience with project management software such as Basecamp and Microsoft Teams Key Qualifications (Knowledge, Skills & Abilities): Strong time management and organizational skills Professional demeanor and discretion Ability to work both collaboratively and autonomously Respect and passion for country music as an art form. A commitment to continually expand knowledge of country music history as well as current music, artists, and events Problem-solving skills; ability to identify and execute initiatives that contribute to the museum's success Understanding and appreciation of the Country Music Hall of Fame and Museum's mission Conditions of Employment: Must be able to work a flexible schedule including occasional weekends and evenings Notes to Applicant: The Country Music Hall of Fame and Museum is an equal opportunity employer. We respect the varied attributes, characteristics, and perspectives that make each person unique. The museum promotes an environment of respect, communication, and understanding, while actively providing opportunities for all employees of all backgrounds the skills, experience, and information necessary to succeed. The museum does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, childbirth and related medical conditions), national origin, political affiliation, gender identity, sexual orientation, disability, genetic information or characteristics, age, membership in an employee organization, military or veteran status, or other non-merit factor. The Country Music Hall of Fame and Museum does not tolerate discrimination or harassment based on any of these characteristics. We are a drug-free workplace and an equal opportunity employer that welcomes all qualified candidates to apply for open positions. The Country Music Hall of Fame and Museum is committed to providing a safe and secure environment for its staff and visitors. All offers of employment are subject to and contingent upon the successful completion of a background check and employment verification, including federally mandated E-Verify processes, as required for position. Due to the high volume of applications received for this position, hiring managers will only contact candidates they are interested in scheduling for an interview. Please refrain from calling to inquire about the status of your application. Please upload a resume and cover letter when applying for the position. Applications are only accepted online on our career page: **********************************************

at Whaley Foodservice ***HIRING IMMEDIATELY!!!**** Whaley Foodservice, LLC is one of the largest commercial kitchen equipment repair service companies in the Southeast comprised of over 600 employees located across 31 geographically dispersed locations.Visit "Whaley Careers" to find your place to grow. ********************************* Whaley Foodservice, LLC is currently searching for an experience Administrative Assistant to join our team. This position is responsible for meeting the daily, weekly and monthly parts and inventory needs of the branch location. JOB TITLE: Administrative AssistantSTATUS: Non-ExemptSUPERVISION: Reports to the Area Manager POSITION SUMMARY:This position is responsible for meeting the daily, weekly and monthly administrative needs of the branch location. MAJOR RESPONSIBILITIES: Answer high volume of incoming customer calls. Open service orders as needed in the computer system. Close service orders for billing upon completion of order using the computer system. Assist in resolving customer problems/complaints. Insure return of warranty parts to corporate warranty department. Run daily and monthly reports. Submit reports as required to corporate office. ADDITIONAL RESPONSIBILITIES: Provide technicians with any necessary information needed for their service calls. Route parts calls as necessary. Maintain clean and professional office environment. Performs other duties as required. CONTACTS: Internal - Daily with service technicians; occasionally with corporate staff at all levels. External - Frequent and regular contact with customers. MINIMUM QUALIFICATIONS: A High School diplomas or the equivalent in experience. 1-3 years of previous administrative experience combined with 2 years of computer experience. SKILLS, ABILITIES AND OTHER REQUIREMENTS: Strong windows based computer skills including Microsoft Word and Excel. Good verbal and written communication skills combined with good interpersonal skills. High level of accuracy. Strong attention to detail. Ability to handle multiple tasks simultaneously including multiple incoming phone calls. Typing speed of 50 WPM or better. WORKING/ENVIRONMENTAL CONDITIONS: Some lifting up to 50 pounds may be required. Heave phone contact and computer usage (80% - 100%) Some infrequent travel, mainly to corporate office.

As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.

Position Title Administrative Assistant III Division AFROTC Department Aerospace Studies Number of hours per week 37.5 Days to be worked Monday, Tuesday, Wednesday, Thursday, Friday Months per year Fiscal (12 months) If modified, list months Job Type Full-Time Campus If other location, please indicate TSUwebsite; Nashvillehasjobs.com Position Number 009730 Advertised Salary $29,250-$35,100 $15-$18 per hour Pay Basis Semi-Monthly Job Description Tennessee State University Department of Aerospace Studies (Air Force ROTC) invites applications for the position of Administrative Assistant III. This position serves as the primary receptionist for the Department of Aerospace Studies (Air Force ROTC). Responsibilities include: * Performs all clerical duties related to management of AFROTC cadets to include, but not limited to, cadet registration, file/record creation and maintenance, and other cadet actions as necessary. * Primary AFROTC focal point for all Tennessee State University processes and information systems that Air Force personnel are not authorized to access. * Processes all incoming and outgoing correspondence via work processing, spreadsheet, and database technology. * Reviews correspondence, memoranda and reports prepared by others requiring supervisor's signature. * Makes arrangements and preparations for travel, conferences, appointments, special events or other business activities. * Prepares forms and operational records for budgets, purchases, personnel actions, etc. * Orders office supplies and performs other related duties as assigned. Minimum Qualifications Graduation from a standard high school (or GED equivalent), including or supplemented by general secretarial courses. Must have a minimum of two (2) years of secretarial experience. Knowledge of business English and arithmetic; modern office practices, procedures and equipment; and organizational rules, regulations, procedures and functions. Ability to compose a variety or memoranda or letters with minimal instructions. Proficiency with Microsoft Word, Excel and Outlook . Special Instructions to Applicants Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University. Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire. An unofficial transcript may be attached in the "Transcript" section. You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided. Open Date 01/15/2026 Close Date 01/26/2026 Job Category Clerical Requisition Number Benefits Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more. Quick Link *************************************** Reference Letter References Minimum References Required 2 Recommendation Deadline

Title: Temporary - Administrative Associate will provide administrative support for the Southeast Campus Information Desk. ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets various visitors and prospective students by providing information or routing them to the appropriate person. Appropriately answers questions about the college and the Southeast Campus. Demonstrates exemplary and friendly customer service when corresponding to various types of inquiries either by phone, email, or in person. Receive lost and found items and place them safely in storage. Maintains a clean and safe work environment within the Information Desk Issues Student ID cards. Assists with Southeast Campus events including check-ins and faculty support. Assists in the set-up of events on campus if needed. Accepts and distributes deliveries to faculty and staff. Directs facility requests and issues to maintenance (vendors and large deliveries). Maintains and orders office supplies and other materials as needed. May supervise student workers. REQUIRED QUALIFICATIONS High School Diploma Two (2) years of relevant experience PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting Familiarity with Slate, Banner, Dynamic Forms, DocuSign and other web-based systems KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Knowledgeable of College policies, procedures, and operations of Southeast Campus. Knowledge of emergency procedures and the ability to respond to emergency situations appropriately. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required. Open Until Filled: Yes Work Hours: Up to 28 hours per week Rate of Pay: $17.50 per hour Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Are you looking for a career with a growing company and bilingual in English and Korean? Luttrell Staffing Group is currently hiring Bilingual Korean/English Admin Specialist positions in Lebanon, TN. Details for the Bilingual Korean/English Admin Specialist Position:· $25.00/hr· Full-Time | Temp-to-Hire· Zero Fees - you'll never be charged for any screening service· Fast Start Date· Weekly Pay Job Duties for the Bilingual Korean/English Admin Specialist Position:• Develop and maintain HR/administrative policies and procedures based on company objectives and compliance requirements• Analyze admin data and trends, identify issues, and implement corrective actions• Interpretation for communication between Koreans and Americans• Preparation of various administrative documents using Excel and PowerPoint• Strong problem-solving and teamwork abilities• Report recurring HR/admin issues and recommend solutions Qualifications and Desired Skills for Bilingual Korean/English Admin Specialist Position:· Bachelor's degree in business administration, or a related field preferred· 3-5 years of Administration experience in a corporate or industrial environment• Ability to analyze data, create reports, and develop actionable insights• Fluency in both Korean and English for communication and documentation required• Strong problem-solving and teamwork abilities• Strong problem-solving and analytical skills • SHRM-CP or PHR certification• Lean Six Sigma certification (a plus)• OSHA 10 or 30 certification (a plus) If you have the experience and skills we're looking for, apply to Luttrell Staffing today! Call or text (615) 784-4670. We are an equal opportunity employer.

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation Assist in processing, editing, and proofing contract documents for clients and consultants Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests Coordinate physical archiving of studio projects Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications Minimum 5 years of experience in professional administrative position supporting senior leadership Experience booking domestic and international travel Excellent verbal and written communication skills Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors Ability to prioritize business responsibilities Must show ability to problem solve, both individually and as part of a team Positive attitude and willingness to “go the extra mile” High level of work ethic and ability to work independently with minimal guidance Proficiency with Microsoft Office (including SharePoint) Adobe Suite/In Design experience a plus Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.