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Administrative specialist jobs in New Hampshire

- 166 jobs

  • Senior Branch Office Administrator

    Edward Jones 4.5company rating

    Administrative specialist job in Bedford, NH

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 170 South River Road Unit 2&3, Bedford Court Building 2, Bedford, NH This job posting is anticipated to remain open for 30 days, from 05-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Senior Branch Office Administrator (Sr. BOA) role may be the right opportunity for you. The Sr. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the Sr. BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our Sr. BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Sr. Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the Sr. BOA role. Hiring Minimum: $26.10 Hiring Maximum: $27.72 Read More About Job Overview Skills/Requirements What skills would make you a successful Sr. BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements 5+ years of related financial services, banking, or legal experience plus demonstration of job progression/responsibility Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
    $46k-58k yearly est. 4d ago

  • Senior Branch Office Administrator

    Edward Jones 4.5company rating

    Administrative specialist job in Berlin, NH

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 820 Main Street, Berlin, NH This job posting is anticipated to remain open for 30 days, from 02-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Senior Branch Office Administrator (Sr. BOA) role may be the right opportunity for you. The Sr. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the Sr. BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our Sr. BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Sr. Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the Sr. BOA role. Hiring Minimum: $23.39 Hiring Maximum: $24.85 Read More About Job Overview Skills/Requirements What skills would make you a successful Sr. BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements 5+ years of related financial services, banking, or legal experience plus demonstration of job progression/responsibility Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
    $45k-57k yearly est. 4d ago

  • Budget Secretary

    Gwrsd & Middleton School Districts

    Administrative specialist job in New Hampshire

    Secretarial/Clerical/Secretary Job Title: Student Activities Account Bookkeeper Position Summary: The Student Activities Account Bookkeeper is responsible for managing and maintaining accurate financial records for all student activity funds at the high school. This position ensures compliance with district financial policies, supports student organizations with budget tracking, and assists in preparing financial reports for administration and auditors. Key Responsibilities: Maintain accurate records of all student club and activity accounts. Process deposits, payments, and purchase orders in accordance with school district procedures. Reconcile monthly bank statements and account ledgers. Assist student organizations and advisors with budgeting, fundraising, and expenditure tracking. Prepare financial summaries and reports as requested by administration or auditors. Ensure all financial transactions comply with district and state regulations. Maintain confidentiality and accuracy in all financial matters. Additional responsibilities include assisting the attendance secretary with tasks such as answering phones, entering student attendance, filing, and other related duties. Qualifications: High school diploma or equivalent; associate's degree or bookkeeping/accounting coursework preferred. Experience with accounting software and Microsoft Excel, and Google Suites. Strong organizational skills and attention to detail. Ability to communicate effectively with students, staff, and administrators. Knowledge of school or governmental accounting procedures preferred. Working Conditions: The position is 37.5 hours per week during the 37 wk school year. Application Procedure: Applicants must apply online at **************
    $30k-43k yearly est. 42d ago

  • Medical Administrative Professional-Part Time/Per Diem

    Granite State Gastrointestinal

    Administrative specialist job in Londonderry, NH

    Job DescriptionDescription: The Medical Administrative Professional team is responsible for timely and courteously answering patient calls daily. As the front lines of Granite State Gastroenterology, your professionalism and attention to detail are of paramount importance. You will be required to demonstrate excellent organizational skills as well as the ability to perform well in stressful situations. Your position requires knowledge of healthcare system operations. You will need to remain consistent in your workflows, capture and update patient insurance and demographics as necessary. Additionally, you will manage and maintain the upkeep of key responsibilities in the EMR and navigate communications with other teams within the practice. This team will report directly to the Practice Operations Manager. PRINCIPAL DUTIES AND RESPONSIBILITIES: Under the direct supervision of the Practice Operations Manager, and within established policies and procedures, the team performs the following essential functions: Has full knowledge of the use of the Athena System as it relates to their position visit capturing necessary information to complete registration and ensure correct billing Answers telephones in a professional and courteous manner and schedules appointments efficiently and accurately when needed Transfers calls when appropriate through various channels Utilizes Klara for “text” communications Fills providers' schedules appropriately Prioritizes multiple responsibilities by utilizing time management. Adheres to office policies and protocols Interacts and communicates professionally with co-workers. Always maintains patient confidentiality, in accordance with HIPAA. Performs all similar or related duties as assigned or requested. Requirements: Education: HS diploma or GED equivalent. 1-2 years related work experience in physician practice setting preferred Strong focus on patient satisfaction and quality care Proficiency in using an Electronic Medical Record
    $29k-56k yearly est. 19d ago

  • Administrative Assistant cc957

    Sau 106 Timberlane Regional School District

    Administrative specialist job in New Hampshire

    Secretarial/Clerical/Administrative Assistant Date Available: As soon as possible Closing Date: Open until filled Administrative Assistant Under the direction of the Principal, this position will perform a variety of specialized and complex administrative support duties. The Administrative Assistant will coordinate, organize, oversee, and perform everyday clerical and administrative responsibilities to ensure smooth and efficient office operations in an academic environment Minimum Qualifications: High School Diploma Administrative experience working in a school district preferred This is a full-time, school year position Salary and benefits per Timberlane Administrative Assistants/Secretaries and Skilled Maintenance Employees Union Agreement (attached) Please see full job description attached Please provide your letter of interest, resume, three professional references, copies of official transcripts and copies of your certifications and attach these materials to your application. ***APPLICATION IS COMPLETE WHEN THREE LETTERS OF REFERENCE, RESUME, CERTIFICATIONS, AND TRANSCRIPTS (if applicable) ARE SUBMITTED*** Timberlane Regional School District is an Equal Opportunity Employer
    $29k-38k yearly est. 60d+ ago

  • Administrative Coordinator, Facilities

    Sig Sauer Inc. 4.5company rating

    Administrative specialist job in Rochester, NH

    Administrative Coordinator SIG SAUER, Inc. is a leading provider and manufacturer of firearms, electro-optics, ammunition, airguns, suppressors, remote controlled weapons stations, and training. For over 250 years SIG SAUER, Inc. has evolved, and thrived, by blending American ingenuity, German engineering, and Swiss precision. Today, SIG SAUER is synonymous with industry-leading quality and innovation which has made it the brand of choice amongst the U.S. Military, the global defense community, law enforcement, competitive shooters, hunters, and responsible citizens. Additionally, SIG SAUER is the premier provider of elite firearms instruction and tactical training at the SIG SAUER Academy. Headquartered in Newington, New Hampshire, SIG SAUER has over 3,400 employees across sixteen U.S. locations in three states, and four additional global facilities. SIG SAUER is certified a Great Place to Work. For more information about the company and product line visit: **************** Position Summary: The Administrative Coordinator functions as the primary point person on site for facility repairs and focuses on maximizing efficiency of the facility's workflow to achieve completion of work in the minimum time needed and with quality work results. The Administrative Coordinator reports to the Facilities Manager and must work well in a team environment. This individual must work well with other trades, disciplines, Facilities personnel, and always keeps in mind that our goal is to support Manufacturing, Production, and all other internal customers. FLSA: Non-exempt Job Duties and Responsibilities: * Add and maintain CMMS system including adding assets, building locations, PMs, reports, data banks, instruction manuals, etc. * Inventory and requisition parts, equipment, and other supplies so that stock can be maintained and replenished. * Update contracts with service providers and work with outside contractors to schedule, provide proposals, and provide proper documentation. * Create and update work instructions as well as scope of work. Coordinate work orders and assets with the Facilities Manager to include planning, scheduling, and executing work orders. * Interface with Facilities team on the Predictive Maintenance Program and identify variances between sites. * Occasionally work "hands on" with the Facilities team for extra support. Identify trends with equipment, workload, etc., and review, update, and maintain lists and documents pertinent to the department. * Engage in Continuous Improvement projects and tasks. * Be or become a Site Safety Committee member. * Participate in and sustain 5S Standards. * Must follow all required Safety and ISO procedures. * Regular on-site attendance and punctuality is a necessary function of this position. * May be required to work in other functional areas and/or facilities depending on business needs. * May be required to work overtime or alternate shifts based on business needs. * Miscellaneous duties as assigned. Education/Experience & Skills: * High school diploma or equivalent required, associate's degree preferred, or related experience and/or training, or equivalent combination of education and experience. 3+ years of previous experience within an administrative and organizational role. * Experience planning, scheduling, organizing, giving direction, and coordinating the work of skilled tradesmen. * Demonstrate a strong understanding of the key elements of CMMS (Computerized Maintenance Management System) and be the admin of the system. Previous experience with a maintenance system preferred. * Proficient in Microsoft Office applications. * Capacity to enhance and maintain cooperative working relationships between Maintenance team members, Production employees, plant management, Engineering, and contractors, and the ability to interact with other departments to gain access to necessary information. * Must be able to clearly, concisely, and accurately convey ideas and information to others, both verbally and in written form. * Must be a team player and actively helps out in the department where applicable. * Completes assigned tasks on time. Adherence to break times, 15-minute breaks and 30-minute lunch breaks. * Communicate effectively to supervision regarding problems and corrective action. Working Conditions: * Work is primarily standing (90 + % of the shift) except for breaks/lunch periods. * The duties of this position require standing for long periods of time, frequently working on ladders, scaffolds, and lifts; frequent kneeling, running, sitting, crouching, crawling, twisting, grasping and walking can be expected along with frequent lifting equipment up to 40 pounds and/or moving of equipment and materials up to 100 pounds. * Must be able to reach with hands and arms, bend and kneel frequently at a minimum 50% of the shift, as well as undergo repetitive wrist, hand, elbow, shoulder, and ankle motions. * Work environment will sometimes be dusty, dirty, hot or wet conditions, and possible confined spaces. * Assignments will require exposure to varying climate and environmental conditions both extreme cold and warm weather condition for extended periods of time. * Must demonstrate proficient fine motor skills, be able to grip, reach, pull, and turn. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.
    $38k-53k yearly est. 60d+ ago

  • Administrative Assistant (Squire Village)

    Winncompanies 4.0company rating

    Administrative specialist job in Manchester, NH

    WinnCompanies is searching for an Administrative Assistant to join our team at Squire Village, a 379-unit affordable housing and tax credit community located in Manchester, CT. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $16.83-$20.39 per hour dependent on experience. Additionally, the selected candidate will adhere to the following work schedule: Monday through Friday, from 8:00AM to 5:00PM. Responsibilities * Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. * Support team members with accurate, timely expense reports and detailed travel arrangements. * Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) * Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). * Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. * Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. * Complete special projects as needed. Requirements * Less than 1 year of relevant work experience. * Basic familiarity with computer systems and web-based applications. * Strong organizational and multitasking skills. * Excellent written and verbal communication skills. * Experience with travel coordination and expense reporting. * A welcoming, can-do attitude and a professional presence. Preferred Qualifications * High school diploma or GED equivalent. * Proficiency in Microsoft Office (ex. Excel, Word, Outlook, PowerPoint, etc.). * Bilingual in English and Spanish is required. * Prior knowledge with property management software's (ex. OneSite). * LIHTC and PBS8 experience is preferred but not required. $16.83 - $20.39 an hour Our Benefits: Regular full-time US employees are eligible to participate in the following benefits: * Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) * 401(k) plan options with a company match * Various Comprehensive Medical, Dental, & Vision plan options * Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution * Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance * Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) * Tuition Reimbursement program and continuous training and development opportunities * Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options * Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!) * Flexible and/or Hybrid schedules are available for certain roles * Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families * To learn more, visit winnbenefits.com Why WinnCompanies? A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members' career growth and professional development. A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we're committed to celebrating and uplifting our team members. About Us: WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success - 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico. Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there's a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day. If you are a California Resident, please see our Notice of Collection here. Salary will vary based on job responsibilities and scope, geographic location, candidate's relevant experience, and other factors. Current Winn employees should apply through this internal link.
    $16.8-20.4 hourly 21d ago

  • Administrative Assistant to the Chief Program Officer

    Granite State Independent Living 4.2company rating

    Administrative specialist job in Concord, NH

    Essential functions Reasonable accommodation will be provided to enable individuals with disabilities to perform these essential functions. Provide administrative support including but not limited to clerical, organizational and communication tasks to Chief Program Officer and Directors, as needed. Calendar management. Handle a wide variety of complex and confidential situations. Responsible for confidential and time sensitive material. Assist with the development of seminars, presentations, and meetings. Maintain professional knowledge/skills by reviewing professional literature and attending trainings/workshops. Support and uphold GSIL policies and procedures, workplace regulations and safety practices. Share newsworthy information appropriately throughout the organization. Conduct other duties as assigned that will increase the options for persons with disabilities to live independently in their communities. Other duties as assigned. Competencies Excellent Verbal and Written Communication Time Management Strong Attention to Detail Discretion & Confidentiality Ability to work autonomously and across multiple tasks, as well as working with diverse groups. Knowledge of advanced MS office applications. Excellent social skills, able to operate with diplomacy, tact and empathy. A high degree of personal organization and self-management. Ability to work with tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice. Physical/Mental demands Regularly required to sit, use a computer, a telephone, and other office equipment and to move throughout the building and attend outside meetings. May occasionally need to exert up to 10 pounds of force to lift carry, push or otherwise move objects (e.g. files or presentation materials). Requires the ability to express or exchange ideas and to comprehend and present detailed and critical information including but not limited to financial information. Exceptional judgment and creativity are regularly required to evaluate results and make decisions. Occasional travel may be required. Required education and experience A minimum of 5 years office experience. Experience of working at level with senior management. Must have knowledge and experience with office procedures and equipment. High level of computer literacy. Ability to organize, communicate and perform effectively in a team approach and independently. Preferred education and experience Personal experience with disability. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Benefits: Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement About Us Granite State Independent Living is a statewide non-profit and New Hampshire's only Center for Independent Living, we stay close to our roots with a focus on our 5 core services of education, information, advocacy, support, and transition services for people with disabilities and underserved youth. We can speak and think with authority on behalf of the people we serve and support because we are led by a board of directors and staff of which over 51% are people with disabilities. We carry out our mission through our Home Care Services, Community-Based Disability Supports and Employment Services. With the help of our local New Hampshire communities, we assist people with the tools for living life independently, so they can change their lives for the better. While much has changed over the years, one thing remains the same; GSIL is committed to the principle of personal choice and direction.
    $28k-33k yearly est. 60d+ ago

  • Budget Secretary

    School Administrative Unit 53 4.1company rating

    Administrative specialist job in New Hampshire

    Secretarial/Clerical Date Available: 01/05/2026 Anticipated Opening: Budget Secretary Deerfield Community School, a PreK-8 public school in Deerfield, NH, is seeking qualified and enthusiastic candidates for the Budget Secretary position. We are looking for student centered, team oriented professionals who are passionate about working collaboratively to support student success. Primary Responsibility The Budget Secretary assists school administration with the scheduling, preparation, and management of all budget-related work connected to the educational programs at Deerfield Community School. Specific Responsibilities Budget and Financial Management Manage and monitor the school budget throughout the year. Process purchase requisitions and generate purchase orders. Verify receipt of goods and services. Process payment of invoices in accordance with district procedures. Maintain accurate budget encumbrance and expenditure reports. Reconcile all bank account transactions and maintain detailed financial records for auditors, including student activity accounts and fundraisers. Issue checks and make deposits as needed. Payroll and Staff Support Enter general education staff absences and attendance into the designated system. Verify availability of time for staff leave requests. Collect and verify all general education staff time tracking and time slips. Process payments for workshops, courses, and professional development approved by administration, ensuring verification of available funds. Prepare and process payment paperwork for coaches and extra-duty assignments. Obtain quotes and prepare paperwork for field trip transportation. Perform other duties as assigned by the Principal or Assistant Principal. Qualifications (Recommended) Strong organizational and time management skills. Proficiency with accounting and budgeting software, spreadsheets, and databases. Attention to detail and accuracy in financial recordkeeping. Ability to communicate effectively and maintain confidentiality. Prior experience in a school or municipal finance office preferred. Please apply at: ******************************************* Be prepared to upload a letter of interest, resume, transcripts (copies), and 3 letters of recommendation.
    $30k-35k yearly est. 35d ago

  • Admin Specialist

    Global Channel Management

    Administrative specialist job in Portsmouth, NH

    Admin Specialist needs 1+ years experience Admin Specialist requires: Data entry Administrative experience Interpersonal skills Handle inbound Lien questions Make outbound calls to customers along with some data entry tasks Strong organizational skills. ... Communication skills. ... Interpersonal skills. ... Experience with technology and software. ... Problem-solving skills. ... Attention to detail. ... Customer service skills.
    $28k-42k yearly est. 60d+ ago

  • Medical Administrative Coordinator

    Lamprey Health Center 3.9company rating

    Administrative specialist job in Nashua, NH

    You Are interested in community health, Want to make a difference in peoples lives and the community, Are looking to be part of a dedicated, professional team, rather than just have a job. Does this sound like you? If so, lets talk. We Are New Hampshires oldest non-profit community health center, offering quality family health and medical services to all, regardless of their ability to pay. We are proud of our ability to respond to community needs while offering professionally satisfying, quality-of-life careers offering competitive benefits and compensation package. Currently we are seeking a part time (16 hours per week) Medical Administrative Coordinator for purchasing medical and office supplies, arranging equipment repairs and assisting with medication assistance applications in our Nashua Office. Pay range is $ 19.00 - $ 21.00 per hour. This position requires effective written and verbal communication with co-workers, managers, representatives of public and private organizations and others sufficient to exchange or convey information. Candidate will take the initiative and use independent judgment within established policy and procedural guidelines performs a variety of duties. Organizes own work, coordinates projects, sets priorities, meeting deadlines and following up on assignments with minimal direction. Key responsibilities include but not limited too. * Coordination of the maintenance of medical and office equipment according to maintenance schedules * Oversees and coordinates yearly equipment electrical checks, biomedical review of procedural equipment and assure all procedures are documented * Medical and Office supply ordering and maintains storage area for medical and office supplies * Maintaining lab and medication room logs and controls * Assisting the Patient Service Representatives and Nurse Manager with ongoing projects; refills, referrals and tracking Qualifications: * 1 to 3 years in a health or service setting. * Computer skills prefer knowledge of AthenaOne, Microsoft word, Access and Excel. * Medical Assistance/Reception or similar background preferred. Benefits: * Medical, Dental and Vision * Paid STD, LTD and Life Insurance * 403B match * Tuition reimbursement * Generous earned time bank (vacation), Paid Birthday and attendance incentives We are an Equal Opportunity Patient Care Provider and Employer, offering a competitive benefits and compensation package. For consideration, interested parties should submit resume or CV to Lamprey Health Care's Human Resource Department.
    $19-21 hourly 33d ago

  • Administrative Assistant

    Monadnock Peer Support 4.4company rating

    Administrative specialist job in Keene, NH

    Salary: 20-25 ROLE: The Administrative Assistant shall be responsible for completing a variety of clerical and administrative tasks that mainly focus on the finances of the organization. This role works closely with the accountant and may receive work and direction from the Executive Director and the Administrative Director. RESPONSIBILITIES: Provide general administrative and clerical support Responsible for essential tasks relating to Accounts Payable and Accounts Receivable as directed by the Executive Director and in accordance with MPSs accounting policies and procedures Attend Finance Committee meetings and full Board meetings as assigned; take meeting minutes, as needed Maintain subsidiary accounts by verifying, allocating and posting transactions. Make bank deposits as needed Maintain, reconcile, and report on the petty cash fund Notify senior staff of any accounting errors Assist Executive Director and Administrative Director, as needed Maintain staff meeting minutes Assist colleagues with technology issues as necessary Order office supplies, printer toner and paper, maintenance supplies, and office technologies according to existing purchasing procedures as needed Represent MPS at community meetings and/or events as assigned Attend appropriate meetings and trainings as directed and required Maintain strict confidentiality of information Maintain safe and clean work areas Manage Member Suggestion Box Other job functions as assigned by the supervisor or Executive Director that are not specifically described in this job description QUALIFICATIONS: Possess a minimum of Associates degree from an accredited Institution of Higher Learning or its equivalent in relevant experience 2 years of work in the field equals 2 years of education Excellent computer skills, including proficiency with Microsoft Suite Previous experience with accounting software like Quickbooks and possess bookkeeping skills Ability to take accurate meeting minutes Familiarity with filing systems, and ability to file documents in their appropriate physical and electronic locations Effective oral and written communication skills Possesses knowledge, understanding, experience, and sensitivity to the issues facing individuals with mental health challenges Ability to model and practice peer support or willingness to receive training Ability to handle conflict, uncomfortable situations, and confidentiality with professionalism Ability to take initiative, be creative, flexible, and work independently and with a team PREFERRED SKILLS: Three (3) years of personal and/or professional experience working in a clearly related field, such as mental healthcare, residential care, substance recovery facilitation, community aid, etc. Intentional Peer Support (IPS) training, Wellness Recovery Action Plan (WRAP) training, and Whole Health Action Management (WHAM) training, or other peer support training ADDITIONAL NOTES: At Monadnock Peer Support, every staff member brings personal experience with mental health, and that shapes the support given to other peers. MPS offers non-clinical peer support for individuals in distress or moving forward after a mental health crisis. This role helps keep our space safe and welcoming so people can focus on healing and growth in their own way. MPS is committed to cultivating and preserving a culture of inclusion and connectedness. We can grow and learn better together with a diverse team of employees.
    $31k-42k yearly est. 6d ago

  • Construction Administrative Assistant

    Chinburg

    Administrative specialist job in Newmarket, NH

    NOTE: While we appreciate the interest of recruitment agencies, we are managing this hiring process internally and are not seeking external support at this time. Why Chinburg? Founded by Eric Chinburg in 1987, Chinburg Properties is a dynamic and growing company based in the Seacoast region of New Hampshire with projects and properties in NH, ME, and VT. Over four decades, the company has evolved from a small business into one of the most trusted names in quality development, building, renovation, construction management, and property management. Chinburg's success is rooted in building strong relationships-with customers, employees, and business partners alike. Chinburg is known for its innovative development philosophy and commitment to incorporating best practices, including a strong focus on green building principles. Our expanding team includes professionals from diverse educational backgrounds. In recent years, we have welcomed top talent from respected institutions such as Northeastern University, Wentworth Institute of Technology, the University of New Hampshire, and MIT. On our team, we have experienced professionals from various industries and trade certifications. We have a strong focus on professional development. At our core, Chinburg remains a family-founded business, and we continue to embrace new employees as part of our extended family. We value individuals who bring warmth and confidence, along with grit and determination, to our team. Position Summary: The Construction Administrative Assistant provides critical administrative and document management support to the construction project management team. This role ensures the accuracy, organization, and timely processing of contracts, invoices, and project documentation across multiple active job sites. The coordinator maintains compliance with company protocols, supports pre-construction and closeout activities, and collaborates closely with Project Managers and the Purchasing Coordinator to keep projects running efficiently. Essential Responsibilities: Administrative • Review and provide initial approval of subcontractor and material invoices for accuracy and completeness. • Verify compliance of all documents and invoices with contract terms across a large and diverse project portfolio. • Prepare, issue, and route subcontracts and purchase orders for signature via DocuSign; ensure proper filing and document control in RedTeam (cloud-based project management software). • Maintain document control by adhering to Chinburg Builders, Inc. (CBI) protocols: • Receive, rename, log, and distribute construction documents including drawings, sketches, architectural bulletins, contracts, change orders, and submittals. • Utilize PDF editing tools to organize and sort plan sets as required. • Support pre-construction site setup by coordinating temporary utilities, internet, Conex storage containers, and/or site trailers. • Assist Project Managers with monthly client billing by collecting subcontractor invoices and lien waivers. • Distribute digital and paper plan sets to field Superintendents. • Assist with distribution and tracking of new vendor packets and maintain up-to-date subcontractor contact information in RedTeam. • Develop and maintain templates, spreadsheets, letters, and notices; ensure documents remain current and properly formatted. • Maintain organized digital folders containing job-specific documentation. • Prepare and compile closeout documentation in accordance with company standards. • Archive all project documents following Chinburg's document retention and archiving procedures. • Collaborate with project teams and department managers to achieve shared objectives and ensure operational efficiency. • Coordinate daily administrative tasks and responsibilities with the Purchasing Coordinator and Project Managers. Pre-Construction Support • Download, consolidate, and input actual cost data from RedTeam into existing Excel workbooks. • Gather, organize, and classify change order actual cost data for accurate reporting and analysis. • Maintain CBI's Excel-based Commercial Subcontractor Database, ensuring information is accurate and current. Perform additional duties as assigned to support departmental and company goals. Knowledge, Skills and Abilities: • Strong attention to detail, organizational excellence, and effective communication. • Proficiency in Microsoft Office Suite and Outlook, with advanced Excel skills. • Familiarity with construction terminology and CSI Divisions. • Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment. • Excellent verbal and written communication skills. • Consistent follow-through and reliability in completing assignments. • Self-motivated, proactive, and collaborative team player. • Ability to read and interpret architectural plans preferred. Education and Experience: • Associate's degree in Business/Contract Administration, Construction Management, or a related field preferred; equivalent professional experience will be considered. • 3+ years of administrative experience in construction, development, or a related industry. • Experience with contract administration, invoicing, and document control in a project-based environment. • Proficiency with Microsoft Office Suite (especially Excel) and construction/project management software such as RedTeam or similar platforms. • Familiarity with construction terminology, processes, and CSI Divisions strongly preferred. Essential Physical Demands: • NA (Not Applicable) • Seldom (1-10% of the time) • Occasional (10-30% of the time) • Frequent (30-70% of the time) • Constant (over 70% of the time) Sitting - Frequent Climbing ladders - Seldom Standing - Frequent Working at heights/balancing - Seldom Walking - Frequent Bending/twisting at waist - Occasional Driving/Forklift - Seldom Kneeling/Squatting/Crouching - Occasional Lifting Crawling - Seldom Lifting 25-50# - Seldom Reaching above shoulder - Occasional Lifting >50# - Seldom Repetitive hand/arm movement - Occasional Carrying Handling/Grasping - Seldom Carrying 25-50# - Seldom Fine finger manipulation - Seldom Carrying >50# - Seldom Seeing - Constant Pushing/Pulling - Seldom Hearing - Constant Climbing stairs - Occasional Talking - Constant The above statements are intended to describe the general nature and level of work performed. This job description does not represent an exhaustive list of all responsibilities, duties, and skills assigned to this position. This position description is not intended as and does not create a contract of employment between the company and any individual employee. The company reserves the right to change this position description at any time within its sole discretion. Equal Opportunities: Chinburg is an Equal Employment Opportunity Employer that is committed to diversity, equity, and inclusion. We take unbiased action to offer employment and advancement opportunities to all applicants, without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or ability status. Our methods for hiring include ensuring that all available opportunities are fairly promoted - via online globally available channels - in a manner accessible to all potential applicants.
    $29k-38k yearly est. 40d ago

  • Administrative Assistant

    Avon Protection 4.1company rating

    Administrative specialist job in Salem, NH

    Job Title: Administrative Assistant Join our dynamic team as an enthusiastic and detail-oriented Administrative Assistant, where every day brings new opportunities to make a difference. In this pivotal role, you'll be at the heart of our daily operations, bringing your organizational skills to the forefront as you manage office activities and streamline communication between departments. We're seeking a proactive individual who thrives in a bustling environment that possess strong organizational, communication, and multitasking skills, along with a commitment to excellence in service. Essential duties and/or Functions: * Office Management: Oversee day-to-day office operations, ensuring a clean, organized, and functional work environment. Manage office supplies inventory, ordering materials as needed and maintaining budgetary constraints. Coordinate office equipment maintenance and repairs. * Communication: Serve as the first point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate personnel. Prepare and distribute internal communications, memos, and meeting agendas. * Scheduling and Coordination: Manage executives' calendars, scheduling meetings and appointments, and ensuring all logistical arrangements are made (e.g., booking conference rooms, preparing materials). Coordinate travel arrangements, including booking flights, accommodations, and transportation. * Documentation and Reporting: Maintain filing systems and ensure that documents are properly organized and readily accessible. * Prepare reports, presentations, and other documents as requested. Assist in data entry and management of various databases. Inventory management to assist in cycle counts * Event Planning: Support the planning and execution of company events, meetings, and team-building activities. Assist in preparing materials and communicating event details to participants. * Financial Administrative Support: Handle expense reporting and reimbursement processes for team members. - Process invoices and assist with budget tracking as needed. * Collaboration and Team Support: Work closely with various departments to facilitate communication and workflow. * Assist team members with their administrative needs, contributing to a cooperative team environment. Required Minimum Qualifications: * High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus. Proven experience as an administrative assistant or in a related role. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. * Strong organizational skills and attention to detail. * Excellent verbal and written communication skills. * Ability to prioritize tasks and manage time effectively in a fast-paced environment. * Demonstrated ability to maintain confidentiality and exercise discretion. Preferred/Desired Skills or Experiences: * Familiarity with office equipment (e.g., printers, copiers, fax machines) * Basic knowledge of bookkeeping or accounting principles is a plus. * Experience with project management tools and software About Avon Technologies: We design and produce life-critical personal protection solutions for the world's militaries and first responders. With a portfolio that includes Chemical, Biological, Radiological, Nuclear ("CBRN"), protection. We do this through our two brands, Avon Technologies and Team Wendy. Our mission is to provide unparalleled protection for those who protect us, giving them the confidence to tackle challenging situations and helping them get home safe. At Avon Protection, we recognize that our success relies on the collective efforts of our talented team. As an organization, we welcome individuals who embody our #FIERCE company values - fearlessness, integrity, excellence, resilience, collaboration, and the ability to execute. We offer a comprehensive benefits package that includes the following: * Flexible Schedule * Generous paid time off * Competitive Compensation Package * Learning and Development Opportunities * Bonus Plan * Employee Stock Purchase Plan * 401k Matching * Tuition Reimbursement Program * Mentorship Program * Supplemental plans * Company-paid life and AD&D * Medical/Dental/Vision This is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the job requirements, management reserved the right to modify, add or remove duties from particular jobs and to assign other duties as necessary. Responsibilities of this position may include direct and/or indirect physical or logical access to information, systems, technologies subjected to the regulations/compliance with U.S. Export Control Laws. U.S. Export Control laws and U.S. Government Department of Defense contracts and sub-contracts impose certain restrictions on companies and their ability to share export-controlled and other technology and services with certain "non-U.S. persons" (persons who are not U.S. citizens or nationals, lawful permanent residents of the U.S., refugees, "Temporary Residents" (granted Amnesty or Special Agricultural Worker provisions), or persons granted asylum (but excluding persons in nonimmigrant status such as H-1B, L-1, F-1, etc.) or non-U.S. citizens. To comply with these laws, and in conjunction with the review of candidates for those positions within Avon that may present access to export controlled technical data, Avon must assess employees' U.S. person status, as well as citizenship(s). The questions asked in this application are intended to assess this and will be used for evaluation purposes only. Failure to provide the necessary information in this regard will result in our inability to consider you further for this particular position. The decision whether or not to file or pursue an export license application is at Avon's sole election. Must be legally authorized to work in country of employment without a sponsorship for employment visa status (e.e. H1B status). The anticipated hourly rate range for candidates who will work in Salem, NH is $20 to $25 hourly. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, type and years of experience within the industry, education, etc. EOE, Including Vet/Disability
    $20-25 hourly 27d ago

  • Office Coordinator (Part-Time)

    Crown Linen Service Inc. 4.2company rating

    Administrative specialist job in Nashua, NH

    Job Description Crown Uniform is looking to add an Office Coordinator to our growing team! About the Role We are seeking a highly organized and detail-oriented Office Coordinator to provide essential administrative support to the service department management team and route service representatives. This is a part-time position, 20-25 hours per week, at $20/hour. Hours are flexible between 9:00 AM - 2:00 PM, making this an excellent opportunity for someone seeking work-life balance while contributing to a productive and welcoming workplace. Key Responsibilities Provide office support to the service department management team and route service reps. Manage office supplies, including inventory and ordering. Print and distribute invoices, packing notes, past-due account information, and other materials. Handle internal and external communications, including emails and phone calls. Post various reports, customer surveys, sample attempts, and other pertinent information. Assist Accounts Payable when necessary. Assist managers in organizing the dock, if needed. Support onboarding, recordkeeping, and other administrative tasks as assigned. Oversee facility operations to ensure the office is clean, safe, and well-maintained. Handle confidential information with discretion. Qualifications High school diploma or equivalent 2+ years of experience in an administrative, office management, or coordinator role. Strong organizational skills and attention to detail. Excellent communication skills, both verbal and written. Proficiency in Outlook, Word, Excel, and PowerPoint. Positive attitude, with the ability to work independently and in a team environment. What We Offer $20/hour, part-time schedule (20-25 hours/week). Flexible working hours between 9:00 AM - 2:00 PM. A supportive and collaborative work environment.
    $20 hourly 15d ago

  • Admin Assistant, CS

    Republic National Distributing Company

    Administrative specialist job in Concord, NH

    Republic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation's largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, and Professionalism. We offer a vibrant, inclusive culture and workplace experience for individuals who want a career that makes them feel accomplished and engaged. RNDC values the health and well-being of our associates, inside and outside the office, offering dynamic health and wellness benefits that supply exceptional care and value. RNDC is geared toward growing our footprint and our people. Join our team of energetic professionals who believe in many happy hours and are experts in our craft. Summary RNDC is looking for talented and energetic Administrative Assistant, Control States to join our growing General Administration team. An Administrative Assistant will provide administrative support to a manager or group of managers to facilitate the efficient use of time and resources. In this role, you will Provides a variety of secretarial, clerical, and administrative duties. * Answers telephone and e-mail communications as requested, takes diction, or composes routine correspondence for department personnel and files and maintains correspondence and other information. * Assists in duties to plan meetings, company dinners, and other Company-related functions. * Prepares reports, performs special projects, or may develop materials as assigned. * Other duties and responsibilities may be assigned. What you bring to RNDC One year certificate from college or technical school; three to six months related experience and/or training; or equivalent combination of education and experience; ability to work overtime. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. * Requires advanced knowledge of Microsoft Office Suite software (such as Outlook, Word, Excel, Power Point, etc.) or the aptitude to learn. * Requires the ability to operate all office equipment. We are an Equal Opportunity employer. What's in it for you * 401(k) with company matching * Medical, dental and vision benefits* * Generous paid time off program - work your way up to 5 weeks of PTO a year with the ability to carryover unused PTO * Paid volunteer time * Paid parental leave * Paid caregiver leave * Fertility benefits * Paid training * Company paid life insurance, short-term disability, and company-paid holidays * Associate resource groups, and diversity, equity, and inclusion programs available for all associates * Participation in these programs are subject to applicable wait periods and all plan and program terms and eligibility COVID-19 considerations: We follow CDC Guidelines and have a fun and safe environment for our teams. Bonus if you bring * Bachelor's degree * Previous experience in the Wine and Spirits industry * WSET certifications Republic National Distributing Company and National Distributing Company are Equal Opportunity/Affirmative Action employers. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. This policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment. RNDC is committed to providing reasonable accommodation to people with disabilities throughout the job application and interview process, to the point of undue hardship. If you require an accommodation during the application or interview process, please click here.
    $29k-38k yearly est. Auto-Apply 60d+ ago

  • Administrative Assistant

    Sau 41

    Administrative specialist job in Hollis, NH

    Secretarial/Clerical/Finance/Administrative Assistant Date Available: 12/15/2025 Additional Information: Show/Hide NOTICE OF VACANCY POSITION: Administrative Assistant, Full-Time, Full Year DISTRICT: Hollis School District BUILDING: Hollis Primary School SALARY: Category 4 POSITION DESCRIPTION: Assists with managing the school office; provide administrative support; maintains positive interaction with parents, students, staff and general public; understands administrative procedures and policies of the school and the district; other duties as assigned. MINIMUM REQUIREMENTS: High school diploma or equivalent required; experience in the use of personal computers and other modern office equipment, including office software, student information systems and budgeting software; Proficiency in basic math skills and business English; excellent verbal and written communication skills, including the ability to communicate well with others; experience in a school office environment preferred. TO APPLY: Submit application, resume, letters of reference and other required documentation online by visiting the Human Resources page of our website: ************** All applicants must apply online. Position will remain as open until filled.
    $29k-38k yearly est. 3d ago

  • Administrative Assistant

    Laborie Medical Technologies Corp

    Administrative specialist job in Portsmouth, NH

    We believe that great healthcare is an essential safeguard of human dignity. At Laborie, we know the work we do matters - it's what fuels our motivation and contributes to our success. If you're ready to make a positive impact in the lives of patients across the globe, we'd like to meet you. We support and empower our employees to grow their careers in an environment that encourages a sense of belonging and a connection to doing good. We're not afraid to roll up our sleeves to make our goals a reality and work together to solve for our customers. We reward and recognize our employees based on our values of Aspire to Greatness, Respect All, Own It, Working Together, Persist with Passion. Who We're Looking For: As a key member of the Commercial team, the Administrative Assistant will provide administrative support for the members of the Commercial leadership team, including scheduling of meetings and events, travel scheduling and expense reports, administrative reports and file management as well as general reporting. About the Role: Meeting Management Support the coordination and execution of large on and offsite meetings including set up, teleconference coordination, preparation and invitations. Facilitate internal and external communications, maintain meeting budgets and attendee databases, compile pre and post meeting reports. Travel Arrangements / Expense Reports Coordination of domestic and international travel arrangements and itineraries. Prepare expense reports, negotiate and secure room block and transportation contracts when needed. Document Management / Administrative Support Ensure electronic filing is well organized and secure, handle and maintain confidential information. Assist in the preparation and proper distribution of presentations and reports. Office Management Maintain tidy and well-organized common areas, purchase and stock office and kitchen supplies. Coordinate with caterers for on-site food/beverage, including set-up and clean-up, schedule maintenance for office equipment. Ensure requests and queries are handled appropriately. Minimum Qualifications: 5+ years administrative experience supporting multiple senior level executives. High school diploma (or GED equivalent)' secretarial certification preferred. Advanced Microsoft Office (365 preferred) skills: Word, Excel, Power Point, Outlook. Demonstrated professionalism in all aspects of role; written and verbal communications, accuracy and attention to detail, calm demeanor under pressure, meeting deadlines. Strong organizational and time management skills, ability to prioritize, multitask and work with minimal supervision required. Flexibility to work overtime as necessary. Why Laborie: Our Mission every day is to operate as a world-class specialist medical company making and advancing technologies that preserve and restore human dignity. We do that today by helping people with pelvic and gastrointestinal conditions live normal lives, and by helping mothers and babies have safe deliveries. Paid time off and paid volunteer time Medical, Dental, Vision and Flexible Spending Account Health Savings Account with Company Funded Contributions 401k Retirement Plan with Company Match Parental Leave and Adoption Services Health and Wellness Programs and Events Laborie provides equal employment opportunities and non-discrimination for all employees and qualified applicants without regard to a person's race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Laborie is committed to providing access and reasonable accommodation in our services, activities, education, and employment for individuals with disabilities.
    $29k-38k yearly est. Auto-Apply 60d+ ago

  • Part-Time Administrative Assistant

    Steele Hill Resorts

    Administrative specialist job in Sanbornton, NH

    Why Join Path Vacations: Path Vacations is a New Hampshire-based vacation ownership company dedicated to providing our members with quality experiences and professional service. Behind every great vacation is a strong team that ensures every detail is handled with care. You'll join a dependable and organized group that values accuracy, accountability, and consistency in all aspects of our work. About the Role: We're seeking a reliable and detail-oriented Part-Time Administrative Assistant to support our Member Advocates Department. This position plays an important role in maintaining accurate member records, processing payments, and assisting with contract follow-ups. This is a steady, structured position suited for someone who enjoys organization, documentation, and process-driven work. Requirements Responsibilities: * Maintain organized digital and physical member files * Handle member phone calls and email inquiries in a professional manner * Process and enter payments accurately * Scan and organize contract documentation * Work with e-signature software to track, follow up, and complete documents * Support the Contracts & Billing Manager and Member Advocates team with administrative tasks as assigned Qualifications: * Strong attention to detail and accuracy * Professional written and verbal communication skills * Proficient in Microsoft Office (Word, Excel, Outlook) * Experience with CRM or e-signature platforms a plus (e.g., PandaDoc, DocuSign, Creatio) * Ability to manage multiple tasks and maintain confidentiality * Dependable and self-motivated with a consistent work ethic Schedule: * Part-time: 15-20 hours per week * Flexible weekday schedule (set hours after training) * On-site position at our Sanbornton, NH office Growth Opportunity: This position has the potential to transition into a full-time administrative role within the Member Advocates Department as the team continues to grow.
    $29k-37k yearly est. 59d ago

  • Administrative Coordinator, Facilities

    Sigsauer 4.5company rating

    Administrative specialist job in Rochester, NH

    Job Description Administrative Coordinator SIG SAUER, Inc. is a leading provider and manufacturer of firearms, electro-optics, ammunition, airguns, suppressors, remote controlled weapons stations, and training. For over 250 years SIG SAUER, Inc. has evolved, and thrived, by blending American ingenuity, German engineering, and Swiss precision. Today, SIG SAUER is synonymous with industry-leading quality and innovation which has made it the brand of choice amongst the U.S. Military, the global defense community, law enforcement, competitive shooters, hunters, and responsible citizens. Additionally, SIG SAUER is the premier provider of elite firearms instruction and tactical training at the SIG SAUER Academy. Headquartered in Newington, New Hampshire, SIG SAUER has over 3,400 employees across sixteen U.S. locations in three states, and four additional global facilities. SIG SAUER is certified a Great Place to Work™. For more information about the company and product line visit: **************** Position Summary: The Administrative Coordinator functions as the primary point person on site for facility repairs and focuses on maximizing efficiency of the facility's workflow to achieve completion of work in the minimum time needed and with quality work results. The Administrative Coordinator reports to the Facilities Manager and must work well in a team environment. This individual must work well with other trades, disciplines, Facilities personnel, and always keeps in mind that our goal is to support Manufacturing, Production, and all other internal customers. FLSA: Non-exempt Job Duties and Responsibilities: *Add and maintain CMMS system including adding assets, building locations, PMs, reports, data banks, instruction manuals, etc. *Inventory and requisition parts, equipment, and other supplies so that stock can be maintained and replenished. *Update contracts with service providers and work with outside contractors to schedule, provide proposals, and provide proper documentation. *Create and update work instructions as well as scope of work. Coordinate work orders and assets with the Facilities Manager to include planning, scheduling, and executing work orders. *Interface with Facilities team on the Predictive Maintenance Program and identify variances between sites. *Occasionally work “hands on” with the Facilities team for extra support. Identify trends with equipment, workload, etc., and review, update, and maintain lists and documents pertinent to the department. *Engage in Continuous Improvement projects and tasks. *Be or become a Site Safety Committee member. *Participate in and sustain 5S Standards. *Must follow all required Safety and ISO procedures. *Regular on-site attendance and punctuality is a necessary function of this position. *May be required to work in other functional areas and/or facilities depending on business needs. *May be required to work overtime or alternate shifts based on business needs. *Miscellaneous duties as assigned. Education/Experience & Skills: *High school diploma or equivalent required, associate's degree preferred, or related experience and/or training, or equivalent combination of education and experience. 3+ years of previous experience within an administrative and organizational role. *Experience planning, scheduling, organizing, giving direction, and coordinating the work of skilled tradesmen. *Demonstrate a strong understanding of the key elements of CMMS (Computerized Maintenance Management System) and be the admin of the system. Previous experience with a maintenance system preferred. *Proficient in Microsoft Office applications. *Capacity to enhance and maintain cooperative working relationships between Maintenance team members, Production employees, plant management, Engineering, and contractors, and the ability to interact with other departments to gain access to necessary information. *Must be able to clearly, concisely, and accurately convey ideas and information to others, both verbally and in written form. *Must be a team player and actively helps out in the department where applicable. *Completes assigned tasks on time. Adherence to break times, 15-minute breaks and 30-minute lunch breaks. *Communicate effectively to supervision regarding problems and corrective action. Working Conditions: *Work is primarily standing (90 + % of the shift) except for breaks/lunch periods. *The duties of this position require standing for long periods of time, frequently working on ladders, scaffolds, and lifts; frequent kneeling, running, sitting, crouching, crawling, twisting, grasping and walking can be expected along with frequent lifting equipment up to 40 pounds and/or moving of equipment and materials up to 100 pounds. *Must be able to reach with hands and arms, bend and kneel frequently at a minimum 50% of the shift, as well as undergo repetitive wrist, hand, elbow, shoulder, and ankle motions. *Work environment will sometimes be dusty, dirty, hot or wet conditions, and possible confined spaces. *Assignments will require exposure to varying climate and environmental conditions both extreme cold and warm weather condition for extended periods of time. *Must demonstrate proficient fine motor skills, be able to grip, reach, pull, and turn. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.
    $38k-53k yearly est. 13d ago

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