Administrative specialist jobs in Normal, IL - 88 jobs

Secretarial/Clerical Date Available: 06/01/2025 Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees. Essential Functions Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc. Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. Maintains inventories of supplies and materials for the purpose of ensuring items' availability. Assists visitors to the office, including students, parents, substitutes teachers, and others. Answers telephone calls, and provide information and assistance to callers. Distributes incoming mail appropriately; sends outgoing mail. Schedules appointments with students, parents and teaching staff or others as requested. Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals). Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc. Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Knowledge, Skills and Abilities Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Knowledge of office management procedures. What You Will Get Our goal at St Malachy Rantoul is for you to have a rewarding career. We value our employees and offer a Total Rewards package to support your overall well-being, including: Salary Range: $28,000 Medical, dental, and vision plans to keep you and your family healthy Paid Time Off: Vacation, sick leave, and holidays Retirement Savings: A 403(b) retirement plan with employer contributions Long-term disability coverage Life Insurance

Area About the Organization Affiliated Resources Group (ARG) specializes in housing and real estate development. By coordinating the missions of its affiliated companies, ARG works to maximize opportunities for economic growth and development to enhance lives through programs that expand economic opportunities for individuals and their families. ARG affiliates develop and manage housing, administer large government programs and provide consulting services to facilitate operational and programmatic sustainability. Affiliated Resources Group's strategic objectives include long-term sustainability, growth and development, quality of life, and creating a larger community. Operating under the umbrella of ARG, affiliated companies provide affordable housing solutions and promote community and economic development through rental assistance programs, resident services, and the revitalization of neighborhoods in DeKalb County and beyond. Our history of strategically partnering with private/public entities as well as administering federal programs has positioned ARG's affiliates to successfully deliver affordable housing. We provide critical services that support the wellbeing of our clients/residents and pathways to self-sufficiency for program participants that seek to break the cycle of poverty. Connecting the Agency's larger objectives has helped ARG to thrive and expand our impact in the community. As the largest affordable housing provider in DeKalb County, we are in a unique position to address the housing needs of low-and middle-income residents. ARG maintains a working culture that supports our staff by continually improving and optimizing the Agency's organizational and operational effectiveness. The Agency continues to develop and position our team to succeed. Description Position Summary The Administrative Assistant will support the Vice President of Development by driving executive-level support to drive strategic priorities, operational excellence and departmental objectives. The Administrative Assistant manages essential priorities, initiatives and activities that advance the department's vision and coordinates cross-functional efforts to align with the company's goals. DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the duties of the job. ESSENTIAL JOB FUNCTIONS Essential functions for this position relate to the responsibility of oversight of administrative functions of the development department including but not limited to: Analyze, compile, and research material for decision makers. Schedule meetings, make travel arrangements, and manage executive's calendar. Provide executive-level support for administrative functions and strategy alignment. Assist in creating strategic agendas for high-level meetings, events and/or planning sessions. Maintain and retain documents including routing items for approval and/or signature and to ensure that documents are saved appropriately on the file server. Direct office activities to support executives' travel schedules. Maintain a professional image at all times; handle difficult phone calls and people with poise and tact. Handle special projects as directed. ADDITIONAL JOB FUNCTIONS Provide additional reports as requested. Follow established Company policies and procedures. Use initiative but also request assistance when appropriate. Work with and assist others when possible. Always represent HDC and its affiliates in a professional manner. Keep direct supervisor informed of high priority items/transactions and potential liability exposure for each property/company. Maintain a professional and courteous work manner with all residents, vendors, contractors and fellow employees. Ensure compliance of all work-related activities in fair, ethical and consistent manner. Arrive to work on time as scheduled and prepared. Any other tasks as assigned. Position Requirements QUALIFICATIONS Minimum 3+ years providing Executive Level administrative support Must have interpersonal skills. Advanced MS Word and Intermediate MS Excel and Powerpoint experience Experience managing calendars and scheduling meetings Must possess an ability to self-manage, drive objectives and meet deadlines. Solid business acumen required, as well as, the ability to work cooperatively and collaboratively at all levels, internally and externally, to maximize performance and results. Must be forward thinking with the ability to improve operational efficiencies. Ability to multi-task and project management skills is required. Excellent communication, managerial and problem solving skills are required. Authorized to work in the United States Working knowledge of Microsoft Office Suite. Exempt/Non-Exempt Non-Exempt Full-Time/Part-Time Part-Time Number of Openings 1 Open Date 8/20/2025 Position Administrative Assistant EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Number Filled 0 This position is currently accepting applications.

Administrative Specialist III Starting Salary range: $20.8534 - $22.8764 per hour Schedule: Full Time; Monday-Friday, 8:00 am - 4:30 pm Are you an organized multitasker who thrives in a fast-paced environment? Do you enjoy variety in your work and the opportunity to support a team that makes a difference in the community every day? If so, the McLean County Sheriff's Department is looking for someone like you to join our team as an Administrative Specialist III. What You'll Do As an Administrative Specialist III, you'll be a key behind-the-scenes contributor supporting both the Sheriff's Department and the Detention Facility. Your day will be filled with meaningful tasks like: * Maintaining detailed records and files (digital and paper-based) * Drafting, editing, and formatting important documents-including newsletters and reports * Managing travel arrangements, scheduling meetings, and coordinating events * Handling payroll, billing, and other financial transactions * Providing outstanding customer service to the public, staff, and other agencies * Supporting your team with research, reporting, and general administrative expertise * This role is perfect for someone who enjoys variety, takes initiative, and can handle confidential matters with professionalism and discretion. What You Bring to the Table We're looking for someone who has: * Excellent written and verbal communication skills * A sharp eye for detail and accuracy * Comfort using Microsoft Office tools (Word, Excel, PowerPoint) * Experience handling multiple projects and meeting deadlines * The ability to work well with others and provide exceptional customer service * A working knowledge of general office procedures-and ideally, some exposure to accounting or HR Minimum Qualifications High school diploma or equivalent and 2-3 years of experience in business administration, customer service, or a related field. Why Join Us? Be part of a department that plays a vital role in public safety Gain valuable experience in government operations Work in a stable, team-focused environment Enjoy meaningful work that supports your community McLean County also offers a comprehensive benefits package: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $20.8534 - $31.9379 per hour Physical & Work Environment This position is mostly sedentary with light physical activity and requires basic physical and mental acuity. The work environment is secure and professional. If you're detail-oriented, highly organized, and looking for a role where your administrative skills truly matter-we encourage you to apply! About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** Ready to Make a Difference? Click "Apply" at the bottom of this post. * If applying through a third party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : Various Department : County Sheriff Location : DEFAULT

Job DescriptionSUMMARY The Administrator performs daily activities necessary to operate a residential real estate office. The Office Administrator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. This is a full-time position. ESSENTIAL DUTIES AND RESPONSIBILITIES General Duties Include: Process listings, sales, and closings that are turned in by the agents in the region Scan and deposit checks Use our various computer programs to process listings, sales, and closings for the region Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings Process incoming and outgoing mail Assist our Sales Agents with troubleshooting and resolving issues Assemble listing and buyer packets, as needed Maintain accurate logs and monthly reports for the office Monitor office supplies and complete order process when necessary Maintain organized and accurate files on all work processes Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.) Support the managing broker as needed QUALIFICATIONS Person should possess the following: Excellent communications skills Personable and friendly Proficient with technology (Microsoft Office, Google products and other back-office software) Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines Consistent with follow up and follow through Strong typing skills Ability to handle and resolve recurring problems Must be highly organized Adaptable to various personalities/situations EDUCATION and/or EXPERIENCE Combination of education and experience sufficient to successfully perform the essential duties of the job LANGUAGE SKILLS Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner MATHEMATICAL SKILLS Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements REASONING ABILITY Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives PHYSICAL DEMANDS Mobility to work in a standard office setting using standard office equipment including: Stamina to maintain attention to detail despite interruptions Strength to lift and carry files weighing up to 3 pounds Vision to read printed materials and a computer screen Hearing and speech to communicate in person and over the telephone WORK ENVIRONMENT Frequently subject to interruptions in a moderate noise level office setting HOURS Monday - Friday 8am- 5pm

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Position Details: Industry Manufacturing Work Location East Peoria, IL 61630 Job Title Administrative Assistant Duration 1 Year (Strong possibility of extension) Job Description: Candidate Responsibilities: Position supports IT Director of Global Technology Services. Typical Day: Answering emails, managing schedules, manage travel schedule, hosting suppliers, must be available for impromptu changes. Very high demand admin position. High intensity. Conflict resolution. Qualifications Technical Skills: Very familiar with email and related admin experience. Must have extensive PowerPoint, excel (Vlookup, formulas, pivot tables). Minimum of associates degree or certification in Admin based work. Soft Skills: Attention to details, extensively organized, Team player. Additional Information If you are interested kindly contact: Monaliza Santiago ************

Assistant or Associate University Counsel Job no: 519181 Work type: On Campus Title: Assistant or Associate University Counsel Division Name: Presidential Department: Office of General Counsel Job Summary The Assistant or Associate University Counsel is a highly skilled and experienced attorney and a vital member of the in-house legal team at Illinois State University. Under the direction of the General Counsel, the Associate University Counsel has primary responsibility for the management of numerous and varied legal matters and will provide timely and effective advice and counsel to various University units and personnel. Subject matter responsibility includes representing the University before state and federal external agencies, appearing in state and federal court, managing university litigation (both cases handled in house and with outside counsel), third party discovery requests, subpoenas, and records requests, conducting risk management analysis of litigation, and providing legal advice related to the University Department of Intercollegiate Athletics, NCAA compliance, Title IX compliance, faculty employment issues including related Appointment Salary Promotion and Tenure Policies (ASPT) and other policy matters with other matters as assigned. This employee must be capable of working with minimal supervision, of working very positively within a dynamic team, be an excellent communicator, and be willing to work on matters beyond primary focus as needs arise, including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. Additional Information Benefit Highlights: Health, dental, vision, and life insurance Retirement and supplemental retirement Tuition waiver benefits Paid vacation (24 days a year) and sick time (12 days a year) Paid holiday/administrative closures (********************************************** For more University Benefit information: ************************************** Salary Rate / Pay Rate $130,000 - $150,000 combined with an excellent benefits package Required Qualifications 1. Law degree from an American Bar Association Accredited Law School 2. Licensed and in good standing to practice law in State of Illinois, or eligible for admission to practice within six months of employment 3. Five or more years of civil defense litigation experience including direct trial experience and direct client interaction. 4. Excellent analytical skills and legal research and writing skills. 5. Excellent verbal, and written communication skills to effectively interact with University leadership, administrators, campus partners and stakeholders. 6. Excellent interpersonal and advising skills demonstrating empathy, courtesy, diplomacy, and a collaborative approach demonstrating a commitment to effective client service. 7. Ability to work independently while effectively keeping supervisor, colleagues, and clients informed. 8. Excellent problem-solving skills and demonstrated ability to address difficult and complex issues. 9. Strong organizational skills and attention to detail with the ability to prioritize and work on multiple time-sensitive, concurrent, complex matters. 10. Ability to address senior level administrators and other groups with confidence. 11. Appreciation of unique and often complex decision-making dynamics associated with working for a university. 12. Willingness to work on matters beyond primary focus as needs arise including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. 13. Ability to use common computer applications and case management software. 14. Ability to represent the University professionally and tactfully. Preferred Qualifications 1. Experience practicing law in a University setting or other in-house environment or in regular representation of public or private institutional clients. 2. Employment law experience. 3. Education law experience. 4. Civil Rights litigation experience. 5. Civil defense litigation experience. 6. Title IX compliance experience. 7. Experience working directly with HR, risk management, and employees of clients. Functional Expectations Must be able to complete the following with or without a reasonable accommodation: 1. Remain at a workstation for extended periods 2. Move about in various locations on and off campus as needed to complete day-to-day work 3. Effectively communicate on a daily basis Proposed Starting Date ASAP Required Applicant Documents - Resume / C.V. - Cover Letter - Reference List Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants To ensure full consideration, applicants are encouraged to submit their application materials by August 16, 2024. Review of applications will commence on this date and continue until the position is filled. Contact Information for Applicants Meghan Lugo ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Advertised: 08/12/2024 Central Daylight Time Applications close: Employee Referral Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC). TEST Current Opportunities Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC).

Administrative Office Assistant The Administrative Office Assistant provides essential support to ensure efficient operation of the office. This role is responsible for handling a variety of administrative and clerical tasks, including managing correspondence, scheduling appointments, maintaining organized records, and assisting staff and visitors. The ideal candidate is detail-oriented, proactive, professional, and able to multitask in a fast-paced environment. Under the assigned supervisor, this position manages office operations and administrative activities in Champaign, IL. Required Qualifications: High school diploma or equivalent; associate degree or administrative certification preferred. Minimum 1-2 years of administrative or office support experience. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software. Strong organizational and time-management skills with attention to detail. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion and confidentiality. Professional demeanor with strong interpersonal skills and customer service orientation. Ability to multitask, prioritize, and work independently or as part of a team. Essential Duties and Responsibilities Greet and assist visitors, clients, and staff in a professional and friendly manner. Answer, screen, and direct phone calls; respond to inquiries and relay accurate information. Prepare, format, and distribute correspondence, reports, memos, and forms. Schedule meetings, appointments, and conference rooms; maintain office calendars. Maintain and organize electronic and physical filing systems, ensuring confidentiality and easy retrieval. Assist with onboarding new employees, including preparing paperwork and office setup. Coordinate office supplies, place orders, and maintain inventory levels. Support staff with administrative tasks such as data entry, scanning, copying, and mailing. Assist with organizing meetings, trainings, and company events, including logistics and materials. Process incoming and outgoing mail and deliveries. Maintain a clean, organized, and professional office environment. Perform other related duties as assigned to support office operations. We Invest in You! Tuition assistance up to $2500 per year Up to 4 weeks paid Vacation Days, up to 6 paid Personal Days, and up to 5 paid Sick days annually Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options Agency paid life up to $50K based on salary Voluntary Supplemental Life for Employee, Spouse, and Child(ren) Voluntary Legal Plans Agency paid long term after 1 year of employment Career ladders, professional development, and promotion opportunities Free LCSW and LCPC Supervision hours available in some locations A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us? 800+ talented professionals strong, serving 10,000 children and families in Illinois and Florida Fiscally stable, $70 Million agency-- strong since 1895 Energetic leadership and a rich community of support One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. OHU participates in eVerify. In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a COVID-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. Essential Duties and Responsibilities: * Report to department chairpersons and may supervise all student assistants assigned to the department office. * Types correspondence, memoranda, reports, instruction sheets, forms, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned * Proofreads all materials typed to ensure their accuracy. * Compose letters and memoranda from general notes. * Compiles information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report forms. * Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail. * Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments. * Establishes and maintains accurate and current files of letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential. * Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions. * Receives and places telephone calls, schedules appointments and meetings, makes reservations, greeting visitors and callers, records messages, and performs the functions of an office receptionist. * Prepared request for office supplies when needed, and receives such supplies. * Performs general office management duties, and recommends methods for improving office procedures. * Performs any other duties that may be assigned by the immediate supervisor. * Performs miscellaneous job-related duties as assigned.Minimum Position Requirements (including certifications, licenses, etc.): * High school diploma or equivalent * One (1) year of clerical experience Knowledge, Skills and Abilities: * Knowledge of supplies, equipment, and/or services ordering and inventory control * Knowledge of Microsoft programs, including Excel, Word, and PowerPoint * Working knowledge of office management proactive and procedures * Working knowledge of business English, spelling and commercial mathematics * Skill in the use of operating basic office equipment * Organizing and coordinating skills * Word processing and/or data entry skills * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to maintain confidentiality of records and information * Ability to communicate effectively, both orally and in writing

FamilyCore understands that strong families are at the heart of any vibrant, tight-knit community. Through the mission of "instilling hope by creating the right balance of resources and care to foster and equip healthy productive children and families," our 90 dedicated employees are committed to the investment of strengthening families with the tools and ties to succeed. Our team works with schools, the court system and other social service agencies to connect counseling, intervention, preventative education, and other support services for families in need. FamilyCore, a private, non-profit, nationally accredited social service agency with over 120 years of service, takes a holistic approach in its continuum of care, often providing boosts of support to multiple generations. The end goal is to maintain the integrity of the family. Be a part of this goal by joining the FamilyCore Team! Benefits for Full-Time Employees: Newly hired employees are eligible for benefits on the first day of the month following one month of service Robust Medical (Option of HMO or HDHP/PPO), Dental and Vision Benefits Employer funded Health Savings Account Basic Life Insurance & Accidental Death and Dismemberment Voluntary Life Insurance Short-Term Disability & Long-Term Disability Paid Time Off (PTO) 11 Paid Holidays, including a Floating Holiday Additional Paid Leave for All Workers Act Leave (For Full-time and Part-time Employees) Culture supporting Work/Life Balance 401k Plan (3% Employer Contribution After Vested) Professional Development Opportunities, including Tuition Reimbursement Health, Wellness and Financial Educational Resources Public Service Loan Forgiveness (PSLF) Eligible Employer Confidential Employee Assistance Program About this Role: Serve all clients as the first point of contact, follow established office procedures and protocols, and other such duties as may be necessary for the effective and efficient operation of the office and promote the mission of FamilyCore. Perform duties as required under the general direction of the Supervisor. Responsibilities: Provide and ensure a welcoming customer experience that promotes a quality interaction and the mission of FamilyCore. Perform all data entry and client record management functions to ensure compliance with Council on Accreditation and contractual requirements. Perform a variety of support functions such as, but not limited to, filing, copying, mailing, data entry, and facilitating paperwork and billing. Ensure safety protocols and policies are practiced at all times. Triage and maintain client confidentiality in all communications in accordance with Council on accreditation and regulatory bodies. Responsible to ensure all office equipment is in proper working order. Assist with all client requests for information. Follow all protocols and procedures for processing money in accordance with accounting policies. Manage and track inventory of supplies and ensure adequate supplies are available when needed. Ability to organize and maintain data and confidential information. Adhere to standards adopted through Council on Accreditation. Develop and maintain working relationships with all internal and external clients. Orient and train all staff on the proper use of office equipment and protocols for FamilyCore resources. Special projects as assigned. Ensure safety protocols and policies are practiced at all times. Assume responsibility for professional development and cultural competency. *Perform other duties as assigned. Education and Experience: High school diploma or equivalent required. 1-3 years experience required. Competency: Basic proficiency in MS Word, Outlook and Excel required. PowerPoint is preferred. Excellent written and verbal communication skill Strong interpersonal, problem solving, and teamwork skills. Ability to organize and maintain data and confidential information. Ability to establish and maintain a client focus. Ability to set and maintain professional boundaries with clients. Must pass required background check with Illinois Department of Children and Family Services (DCFS). Must pass background checks with Illinois Department of Public Health (IDPH) Health Care Worker Registry, and Illinois Department of Healthcare and Family Services OIG Provider Sanctions. Must possess valid Illinois Driver's in good standing, and proof of valid vehicle insurance. Utilize time tracking software and all other software required to fulfill duties. Safe, reliable personal vehicle, to be used for FamilyCore business. Ability to be sensitive and understanding of cultural and lifestyle differences of all people regardless of race, religion, sexual orientation, age, or background. Successfully complete FamilyCore training as required. Physical: Frequent sitting, grasping, fingering, and lifting, pulling, and pushing up to 10 lbs. Regular standing, reaching. Occasional walking, stooping, reaching overhead, and other physical activities related to an office environment. Operate general office equipment, including multi-line phone, fax machine, printer, copier, scanner, laminator, and personal computer, with or without dual screens. Perform all job requirements with or without reasonable accommodation. Work Environment: Work occurs in an office environment. Occasionally exposed to loud noise and outdoor weather conditions. May be subject to distraction and interruptions. May be subject to difficult client interactions that involve behavioral and/or emotional challenges. FamilyCore is an Equal Employment Opportunity Employer *Clarification for 'Other duties as assigned': This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Note: Applicable law does not allow FamilyCore to hire/employ persons that have been declared a sexually dangerous person or that have been convicted of certain crimes. (See, e.g. 89 Ill. Adm. Code 385.10 et seq. for further detail).

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Moran & Goebel Funeral Home in Decatur, IL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities * Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) * Operate a telephone system handling a large call volume * Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department * Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications * 1+ years of administrative support experience * Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) * Ability to work well in a team-based environment * Ability to learn new software and conduct new tasks * Professional communication and organizational skills * Valid driver's license * High School Diploma or equivalent Compensation * $15.00 to $18.00/hour Benefits * Medical, Dental, and Vision Insurance * Health Savings Account (HSA) * Life Insurance * 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

All administrative Assistant I positions are located on-campus positions. DUTIES AND RESPONSIBILITIES Provide administrative support to the hiring department; receive telephone communications, correspondence, and employees/visitors; respond to questions and requests; maintain department files and computerized information for data entry; greet and interact with students, faculty, and staff; manage correspondence, files and telephone communications; prepare materials for and assist in planning department activities and events; perform word processing and database management activities; maintain department website; maintain office supplies; process and distribute mail; perform other related duties as assigned. MINIMUM QUALIFICATIONS Office or related business experience; excellent skills in written, verbal and personal communications; strong customer service orientation; ability to productively work/interact with diverse groups of people; show respect and sensitivity for cultural differences; work independently and exhibit sound/accurate judgment; work with sensitive/confidential information and records; is proficient in Microsoft Office Suite; skill with word processing, spreadsheet and database management applications; editing and proofreading skills; mathematical and problem solving skills; ability to deal with periodic timetable changes; compose correspondence; create computerized reports; ability to coordinate/manage multiple projects and tasks simultaneously and on deadline. MENTAL/PHYSICAL REQUIREMENTS Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Other Duties performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups. APPLICATION PROCEDURE Please complete the online application process, upload a resume, complete contact information for three professional references, and any certificates and/or licenses. Please submit all materials at the time of initial application. Applications will begin being reviewed immediately and will continue until the position is filled. Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check. Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: ****************************************************************** . Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.

Chesterbrook Academy is seeking a dedicated and organized Preschool Office Administrator who is passionate about early childhood education and ready to take the next step in their leadership journey. This unique role combines both administrative responsibilities and classroom teaching, offering the perfect opportunity to build management experience while continuing to make a daily impact with children. As a Preschool Office Administrator, you will: Support daily school operations, including opening and closing the school when needed. Spend approximately 75% or more of your time in the classroom, assisting teachers and ensuring an exceptional learning experience for all students. Partner with the Principal and Assistant Principal on scheduling, communication, family engagement, and center organization. Serve as a role model for staff and help lead a positive, collaborative school culture. Provide leadership coverage and support in the absence of the Principal or Assistant Principal. Who You Are A motivated early childhood professional with a passion for both teaching and leadership. Someone who thrives in a fast-paced environment and loves balancing classroom engagement with administrative tasks. A lifelong learner who's eager to grow into an Assistant Principal role or other future leadership opportunities. Qualifications Must be at least 21 years of age and meet state licensing requirements. Associate's degree (or higher) in Early Childhood Education At least 1-2 years of experience in a licensed childcare center. Strong organizational and communication skills. Dependable, professional, and enthusiastic about school operations and teamwork. Authorization to work in the United States Why Join Chesterbrook Academy: A collaborative, growth-focused culture that supports career advancement. Competitive pay and comprehensive benefits. Ongoing professional development and leadership training. A rewarding opportunity to help shape the next generation of educators and children alike. If you're ready to grow your career, inspire others, and to help us continue developing the best schools and educators in America-apply today!

The City of Pekin is searching for an Administrative Assistant with a desire to serve the organization. The position requires confidentiality, excellent customer service skills, and ability to work on multiple projects with frequent interruption. This position serves as the initial contact for the front counter of Pekin City Hall and requires patience as well as an attitude of service to the citizens and customers of Pekin. This position will process payments for various departments, maintain an accurate cash drawer, ensure daily reconciliation, process incoming mail, answer inquiries, direct the public to appropriate departments, maintain accurate records and assist with daily office operations. An ideal candidate will possess excellent customer service skills, attention to detail, and a willingness to learn new information. For a full list of job duties, please see the full . Work Hours: This position's current hours are 8:00AM - 5:00PM Monday through Friday. Minimum Education, Training and Experience Required: High school graduation, or equivalent, plus elementary technical training, acquired on the job or through one year or less of technical or business school and two years of previous customer service experience; or an equivalent combination of training and experience which provides for an intermediate level of knowledge and skills as referenced in the attached job description. Benefits: The City of Pekin offers a comprehensive benefits package including medical, dental, and vision insurance, voluntary 457(b) retirement plans, paid time off, tuition reimbursement assistance and professional development opportunities. The City of Pekin is an equal opportunity employer.

Secretarial/Clerical Date Available: ASAP Additional Information: Show/Hide TITLE: PreK - 8 Secretary QUALIFICATIONS: * High school diploma or equivalent * Excellent computer, record keeping, and organizational skills * Effective communication and interpersonal skills * Ability to work independently, recognize priorities in work load, and shift between tasks as needed * Ability to maintain confidentiality REPORTS TO: Assistant Principal and/or Principal JOB GOAL: To support the smooth and efficient operation of the school in order to maximize positive educational outcomes for stakeholders. ESSENTIAL FUNCTIONS: The following are the essential functions, including but not limited to, the following job duties as assigned: * Serves as receptionist in person and by telephone * Maintains confidentiality in all situations * Prepares, distributes, and files documents and records * Maintains student information, such as demographics, attendance, discipline, grades, and schedules * Maintains student records, such as registration, lunch forms, bussing, and cumulative folders * Maintains staff records, such as substitutes * Receives and processes school mail * Maintains office equipment, building inventory, and storeroom * Assists with care of sick and injured children as appropriate for the position * Performs other job-related duties as directed TERMS OF EMPLOYMENT: 4 or 8 hours per day for 190 in accordance with the collective bargaining agreement CLASSIFICATION: A EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. * Environment The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and a generally hazard free environment. The noise level in the work environment is usually moderate. * Physical While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and/or fingers, including prolonged use of a computer terminal. The employee is frequently required to sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. * Vision Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction. * Hearing The employee is required to hear in the normal audio range, with or without correction. * Mental Demands While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy. This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 - JUNE 30, 2025. The Salary Schedule is attached above. Benefit information can be found HERE. Attachment(s): * DESPA Salary Schedule 2025-2028.pdf * PreK - 8 Secretary JD

Starting Salary: $20.8534/hour Monday - Friday, 8:00am - 4:30pm; occasional overtime may be required Under general supervision performs a variety of responsible tasks involved in providing clerical support to court users. Duties include but are not limited to reviewing/processing electronically filed court documents; maintaining records in filing systems databases or spreadsheets; answering a variety of inquiries by telephone or in person. Duties/assignments are performed within established parameters and require the application of established rules and regulations. Work is reviewed by a supervisor periodically for the quality efficiency and effectiveness of work performed. Essential Duties and Responsibilities * Reviews/processes electronically filed court documents * Establishes compiles maintains and retrieves specialty computer and/or hard copy files or records; takes appropriate actions related to files and re-files as needed * Data entry * Interacts in person by telephone with public attorneys, county staff, and staff of other jurisdictions * Assists self-represented litigants with electronic filing * Pulls court dockets Files paper documents * Processes copy requests * Performs calculations, receipt money * Performs related work as assigned * Regular and prompt attendance Knowledge Skills and Abilities * Knowledge of English composition spelling and grammar * Ability to understand and follow oral and written instructions * Ability to communicate effectively both orally and in writing * Ability to interact with the public and provide information in a polite and efficient manner both in person and on the telephone * Ability to learn rules and procedures and to apply them correctly in varying circumstances Ability to work with and maintain confidential information * Ability to multi-task * Skill in alphabetical and/or numerical filing * Skill in keyboarding approximately 45 words per minute * Ability to quickly and accurately make mathematical calculations * Legible handwriting * Knowledge of and experience with MS Office (Microsoft Word Excel Outlook) Required Qualifications * High school graduation or possession of a GED Certificate including or supplemented with course work in general clerical or office procedures; Experience (1 - 2 years) in a general clerical or customer service work related to the functions of the position OR any equivalent combination of education and experience that would provide the above noted knowledge skills and abilities. * Proficiency in MS Office. * The successful candidate must be able to work well with a variety of individuals; have exceptional organizational skills; be detailed oriented; be capable of working independently and meeting deadlines; be self-motivated; able to work with confidential information in an environment of security and trust. Pre-employment Testing * May be required to complete the Circuit Clerk's Clerical Exam and keyboarding test * Must pass a pre-employment background investigation Physical Attributes/Demands Sit for extended periods of time. The employee is required to walk or move up to 200 feet from primary desk. The employee is occasionally required to stand, and stoop kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Work Environment General indoor office environment. Operation of personal computer phone copier scanner and other general office equipment required on a frequent basis. Benefits Package McLean County offers a comprehensive benefits package including: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $20.8534 - $31.9379 per hour (upper range reflects long term career with McLean County) About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** How to Apply Join Us in Making a Difference! Click "Apply" at the bottom of this post. * If applying through a third-party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. The selection of an individual for this position is at the sole discretion of the McLean County Circuit Clerk. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : FT Employee Department : Circuit Clerk Location : DEFAULT

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Role Definition: Provides administrative support and coordination activities for the Mapleton Leadership Team. Responsibilities: Supports continuous improvement process (paper and digital) Coordination responsibilities for events, meetings, schedules, etc. Support Mapleton facility communications by coordinating message distribution, preparing draft communications, and collaborating closely with the local facility communicator and site leadership to ensure timely, accurate, and consistent information flow. Typing and distributing memos, meeting minutes and presentations for staff. Maintaining vacation schedule and master schedule of whereabouts for staff. Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date. Requirements: Demonstrated ability to uphold strict confidentiality. Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products. Top Candidates will also have: Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. Demonstrated experience providing support to senior leaders in a fast‑paced and challenging environment. Ability to generate reports for senior leadership internally to Mapleton. Understanding of expense reporting, mail management, and purchase order processes. Additional Information: The position hours are Monday- Friday 6:30AM-3PM, but may need to flex hours to support off-shift operations. This position is located on-site at Mapleton, IL. Summary Pay Range: $21.90 - $32.90 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. Medical, dental, and vision benefits* Paid time off plan (Vacation, Holidays, Volunteer, etc.)* 401(k) savings plans* Health Savings Account (HSA)* Flexible Spending Accounts (FSAs)* Health Lifestyle Programs* Employee Assistance Program* Voluntary Benefits and Employee Discounts* Career Development* Incentive bonus* Disability benefits Life Insurance Parental leave Adoption benefits Tuition Reimbursement * These benefits also apply to part-time employees This position requires working onsite five days a week.Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at **************************** Posting Dates: January 20, 2026 - February 3, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.

Curia/Support Date Available: 02/01/2026 ADMINISTRATIVE ASSISTANT POSITION OVERVIEW The Administrative Assistant for the Office of Catholic Schools provides administrative and clerical support to the Superintendent and Associate Superintendent while serving as the primary point of contact for the office. This role requires professionalism, discretion, strong organizational skills, and a commitment to the Catholic mission and values of the Diocese of Peoria. The Administrative Assistant helps ensure the smooth day-to-day functioning of the Office of Catholic Schools through responsibilities such as answering and directing calls, managing schedules, preparing correspondence, maintaining files and records, and supporting general office operations. ESSENTIAL DUTIES AND RESPONSIBILITIES Welcome and assist Curia staff and visitors in a courteous, professional manner. Answer and screen incoming calls; manage mail, deliveries, and general office communications. Distribute invoices to schools, process payments, and assist with basic financial tasks. Prepare and reconcile expense reports and credit card statements. Collaborate with the Superintendent and Associate Superintendent to plan and execute special projects and events, including scheduling, registration, materials preparation, hospitality, and event set-up and tear-down. Create, organize, and maintain both digital and paper forms, records, and files. Draft, proofread, and edit written correspondence, memos, and reports. Monitor office supply inventory, place orders, process purchase requests, and maintain an organized and efficient work environment. Perform errands and additional administrative tasks as needed to support the Office of Catholic Schools. Model and uphold the teachings and values of the Catholic Church. Conduct oneself in a manner consistent with the philosophy and mission of the Diocese of Peoria in both professional and personal settings. EDUCATION, EXPERIENCE, AND SKILLS REQUIRED Associate degree or equivalent work experience; bachelor's degree preferred. Proficiency with Microsoft Office, Google Workspace, and other digital office tools. Professional, welcoming demeanor with strong customer service skills (in-person, phone, and email). Familiarity with the structure and operations of the Catholic Church. Strong written and verbal communication skills. Ability to anticipate needs, prioritize tasks, and respond proactively. Self-motivated, with the ability to work independently and collaboratively. High level of integrity, discretion, and sound judgment. Ability to maintain strict confidentiality. Exceptional organization and time-management abilities, with the capacity to multitask effectively. COMPLIANCE Ability to pass a criminal background check. Successful completion of drug screening and safe-environment training as required by diocesan policy. BENEFITS Salary range: $45,000 - $60,000 Medical plan Optional dental and vision plans Paid time off (vacation, holidays, and sick leave) 403(b) retirement plan with employer matching Long-term disability coverage Life insurance

Job Description NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Moran & Goebel Funeral Home in Decatur, IL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) Operate a telephone system handling a large call volume Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications 1+ years of administrative support experience Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) Ability to work well in a team-based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Valid driver's license High School Diploma or equivalent Compensation $15.00 to $18.00/hour Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Administrative Support Department: Division of Continuing Education and Professional Development Reports to: Associate Director of Division of Continuing Education and Professional Development Appointment: Full-Time;12-month position; 40 hours per week Status: Non-Exempt Pay Rate: $15 per hour Continuing Education connects the University with the community through non-credit educational programs and services for all ages. The Division is committed to excellence in work and in relationships, resulting in exceptional customer and employee satisfaction. Continuing Education annually develops and implements numerous diverse educational programs, serving youth, professionals, and lifelong learners. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Provide customer service and support for credit and non-credit programs on and off campus; assist students, faculty, staff, OLLI members, and customers; receive and coordinate telephone communications; process registrations (take payments, send confirmations, etc.); reserve rooms and maintain office supply inventory; arrange set-up for programs; prepare and manage correspondence; prepare instructor contracts; open accounts and process invoices; reconcile budgetary accounts and travel cards; maintain database and spreadsheets; coordinate and assist with database construction for quarterly OLLI registrations; direct the work of student employees; participate in OLLI programs and learning trips, including driving a 14-passenger shuttle and/or a multiple-passenger van; perform other related duties as assigned. In order to meet the needs of the University, the University retains the right to assign duties and requirements to employees, determine and change starting times, quitting times and shifts and change appointment specifications. MINIMUM QUALIFICATIONS Three years office business experience that demonstrates: ability to work independently; exhibit sound, accurate judgment; make decisions; set priorities; deal with periodic timetable changes; work with sensitive information and records; type 50 wpm; prepare correspondence; create computerized reports; proficiency in word processing, spreadsheet; basic understanding of and ability to learn and use database management applications. Requires the ability to effectively communicate in written, telephone and personal communications; work/interact with a variety of internal and external constituents; show respect and sensitivity for cultural and age diversity. Editing and proofreading skills are required along with math computation skills. The applicant must have the ability to handle details and multi-step processes, ability to manage/coordinate multiple projects simultaneously and on deadline, must possess and maintain a valid driver's license, and be capable of driving a 14-passenger shuttle and/or a multiple-passenger van. MENTAL/PHYSICAL REQUIREMENTS Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is mostly performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Some evening and weekend work is required (scheduled well in advance) and may result in flexible hours. Must possess and maintain a valid driver's license, pass a physical exam in accordance with the Federal Motor Carrier Safety Regulations, be certified to drive a 14-passenger shuttle and/or multiple passenger van, access non-ADA compliant facilities, participate in active learning experiences (i.e. hiking, biking, canoeing), and have the ability to lift, carry, and transport program supplies weighing up to 50 pounds. APPLICATION PROCEDURE Please complete the online application process, upload a resume, complete contact information for three professional references, and any certificates and/or licenses. Please submit all materials at the time of initial application. Applications will begin being reviewed immediately and will continue until the position is filled. Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check and a Department of Transportation physical and certification to drive a multi-passenger vehicle. Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: ****************************************************************** . Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.