Administrative specialist jobs in North Hempstead, NY

Division: Family Office Salary: $120,000 - $140,000 Schedule: Monday - Friday, with flexibility to work weekends as needed for special events Benefits: Health insurance, paid vacation, sick days, and performance-based bonus Position Overview A private family based in Chelsea, New York is seeking a highly professional, poised, and detail-oriented Executive Personal Assistant to provide seamless support to one of its principals. The role requires exceptional organizational skills, discretion, and the ability to manage a wide range of personal, household, and administrative tasks. The ideal candidate is proactive, resourceful, and capable of anticipating needs in a fast-paced, dynamic environment. This position requires absolute confidentiality, strong communication, and hands-on problem-solving skills. Only candidates with direct Personal Assistant experience will be considered. Candidates must be based in New York City. Key Responsibilities Oversee the daily operations of the principal's residences and artist studios, ensuring all spaces run smoothly and efficiently Manage studio needs, including scheduling cleaning services, maintaining paint and frame inventories, and sourcing materials Liaise with household staff, the family office, vendors, and service providers to ensure effective communication and coordination across locations Maintain household and office inventories; oversee procurement of supplies and luxury items Coordinate complex and dynamic schedules for multiple family members, including appointments, meetings, and social engagements Arrange detailed domestic and international travel, including flights, accommodations, ground transportation, and itineraries Manage travel documentation such as passports, visas, and other requirements in collaboration with the family office Assist with personalized gifting, luxury procurement, and special requests Coordinate and manage medical appointments and overall calendar scheduling Support special events, family gatherings, and celebrations alongside the family office Requirements Minimum 5 years of experience in a similar role within a private family office or corporate environment A bachelor's degree from a top University is preferred Exceptional organizational, multitasking, and problem-solving skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite and project management tools Highly professional, polished, and discreet Proven ability to work independently and anticipate needs Excellent attention to detail and ability to perform under pressure Valid U.S. work authorization required Valid driver's license preferred SOCIETY STAFFING 379 West Broadway, 2nd Floor New York, NY 10012 Agency DCA License #2008231 www.societystaffing.com

FANTASTIC OPPORTUNITY for a smart and motivated Exec. Asst that wants to be a true right arm to a busy Executive! *HYBRID ROLE! * Executive & Personal Assistant to Managing Partner | White Plains leading boutique law firm is seeking a highly organized, proactive Executive & Personal Assistant to support the Managing Partner. This is a key role that keeps operations running smoothly so the Partner can focus on business growth. This position combines business and personal support, offering variety, visibility, and growth. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced, ever-changing environment. Responsibilities: Manage a high-volume inbox and complex business/personal calendars Coordinate meetings, calls, and detailed travel itineraries Communicate professionally with clients, vendors, and internal teams Handle expenses, billing, and reimbursements Manage select personal tasks - appointments, errands, and household needs Support business development with research and follow-ups Requirements: 4+ years of EA or administrative experience (legal/professional services a plus) Excellent communication, organization, and time-management skills Strong attention to detail and discretion Proficiency in Microsoft Office; CRM experience a plus Willingness to work overtime when needed Salary: $110,000-120,000 Plus great benefits and bonus/Perks! ```

Job Title: Personal Executive Assistant to the Founder Industry: Private Equity Employment Type: Full-Time Compensation: 120k-150k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, 24/7 support to the Founder. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support (24/7 Readiness): Provide around-the-clock support to the Founder, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability and handle after-hours needs with discretion and professionalism. NYC-based or willing to relocate; strong familiarity with the city is essential. Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. 24/7 availability is required due to the dynamic and demanding nature of the role. Some travel and on-site presence at events or meetings may be required.

Executive Personal Assistant to HNW Principal, Family Office, Greenwich, Ct/Hybrid A highly successful private equity executive who has recently started his own family office that is focused on Christian philanthropic causes is looking for an Executive Personal Assistant. to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in private equity/ finance, has a “high touch” service- oriented mentality and is interested in faith-based causes. This role will encompass a wide range of responsibilities that are essential for ensuring the principal's life runs as smoothly as possible as well as having as much taken off his plate as possible so he can focus on his mission/charities. This is a hybrid position initially meeting at his home office 3 days a week until securing office space in Greenwich. About the Job: Support the principal with all day-to-day matters including personal/professional calendar management Anticipate the needs of the principal and liaise with key stakeholders, including faith-based, Chrisitan charities Organize and manage personal, domestic/international travel arrangements. Provide a broad range of administrative support, run errands, manage cars and insurance, plan dinners/events, personal and professional Handle setting up new office when space is found Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principal Expense reporting Assist with ad hoc projects. Off hour availability via cell, within reason. Base Salary, Discretionary Bonus, Healthcare Stipend About You: At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principal; Experience in the Private Equity space a PLUS Bachelor's Degree Very detail oriented with the ability to change gears quickly - a true multi-tasker who is also a problem solver and can anticipate needs High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, AI to improve processes Excellent written and verbal communication skills A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.

A hospital in Manhattan is seeking a Nephrology Attending. The physician will provide comprehensive nephrology care in inpatient and outpatient settings while teaching trainees and collaborating with an interdisciplinary team to serve a diverse patient population. Responsibilities: Provide nephrology consultations for AKI, CKD, hypertension, and electrolyte disorders. Manage dialysis modalities, including hemodialysis, peritoneal dialysis, and CRRT. Supervise and teach fellows and PAs. Ensure accurate EMR documentation and adherence to quality and safety standards. Qualifications: MD or DO; board certified/eligible in Nephrology Active NY State medical license DEA registration Strong clinical, teaching, and communication skills Commitment to academic medicine and interdisciplinary teamwork

Reports to: Operations Director Hours per Week: 40 (Mon-Fri; 8am-5pm) Salary: $80,000-85,000 per annum, DOE In-Office: 5 Days per week We are seeking an experienced Office Coordinator to join an award-winning design firm in Manhattan. In this role you will be the face of our firm as our Receptionist, being first point of contact for all of our designers, architects and VPs. You will provide general administrative assistance to the Manhattan team including supporting with light bookkeeping tasks. Duties/Responsibilities: Be gatekeeper and first point of contact for the firm greeting and assisting all visitors, clients and vendors in a professional and welcoming manner. Manage incoming calls, emails and deliveries. Coordinate with building maintenance and service vendors when needed. Support the Manhattan office with administration, including the preparation of documents, reporting, client correspondence, filing, data entry, scheduling, and maintenance office supplies. Support the finance team with financial administration through tracking of expenses and maintaining accurate financial records. Use accounting software to support the vendor of bills and invoicing, via QuickBooks. Maintain the office appearance, ensuring good cleanliness and organisation and that communal areas are well presented and fully stocked. Aid as additional support on special client projects when requried. Required Skills/Abilities: Demonstrable experience in an Office Coordination, Receptionist or Admin Assistant post. Industry background - Design, Architecture, Interiors or similar. Possess high level of professionalism, maturity, discretion and sound judgment Excellent time management skills with a proven ability to meet deadlines Basic knowledge of bookkeeping or accounting software (i.e., QuickBooks or similar) a plus. Proficient with Microsoft Office Suite - Outlook, Excel, PowerPoint, Word.

*Disclaimer: This is an part-time, unpaid internship* Invite Only Studios is an experiential recording and photography studio based in the Chelsea neighborhood of New York City. Our multi-million dollar, state-of-the-art space has only been around since October 2019, but we have hosted many clients since then. To name a few, we have hosted Mary J. Blige, Alicia Keys, Darren Barnett (2021 People Choice Awards Winner) and Offset. We have also hosted events for ESPN, KIDinaKORNER (Imagine Dragons), Swizz Beats, Snoop Dogg, Def Jam Recordings, Russ, Saint JHN and Nike. In addition, we have created musical content for brands such as Starbucks, JP Morgan-Chase, Sunny D, Summer's Eve, Wendy's and Weight Watchers. In addition, we work with several indie artists and assist them in their journeys to propel their careers. At Invite Only we welcome creativity from anyone who is willing to contribute ideas. If you think this role would suit you please apply as soon as you can! The ideal candidate for this role is someone seeking to enter the music industry, who is culturally aware and possesses strong administrative skills. Job Description Tasks & Responsibilities ● Assisting in managing the flow of paperwork. ● Going on runs for clients and staff when necessary. ● Monitoring Peer space account. ● Databasing; keeping inventory and invoice trackers up to date. ● Monitoring inquiry email, report new inquiries/emails to GM. ● Generating Internal Session Briefs. ● Managing guest list day-to-day. ● Completing projects dictated by studio management as directed. ● Maintaining a positive attitude, enthusiasm, and willingness to be as effective as possible. Skills & Qualifications ● Clerical ● Communication ● Detail Oriented ● Microsoft Word, Excel proficiency ● Time Management *Disclaimer: This is a part-time, unpaid internship*

Title: Administrative Assistant Assignment Type: Full-time (37.5 hours/week) Duration: Initial 1-year assignment with potential for long-term extension Key Responsibilities Shared Mailbox Management • Serve as gatekeeper for a high-volume departmental mailbox • Review incoming emails and route to appropriate team members • Log and manage onboarding documents from brokers into workflow system • Use Adobe tools to separate/combine documents for workflow integration Service Area Support • Log returned mail and checks into workflow system; distribute to service analysts • Maintain DataCap program for indexing correspondence into client's document Management system • Check, distribute, and log voicemails from the 800 line • Download and forward daily outbound mail to IST Group for mailing New Business/Sales Area Support • Review annuitant benefit documents daily to ensure accuracy of amounts and dates • Record and update “Won Cases” from New Business Activity Sheet in WIP • Update Broker Directory on a weekly/monthly basis • Assist with miscellaneous administrative projects as needed Qualifications • Experience: 10-15 years of administrative experience required • Industry Background: Open to candidates from any industry • Preferred Skills: o Strong multitasking ability o Proficiency with document management systems and Adobe tools • Exclusions: Candidates with primarily customer service backgrounds (e.g., call center or front desk) are not ideal, as this role is strictly internal Interview Process • Up to 3 rounds of interviews may be conducted • Format may include: o Initial one-on-one interview o Follow-up interviews with peers or management • Preference for video interviews via Teams; in-person interviews possible if needed

Operations Administrator Bi Lingual Spanish Reports to: Director of Operations Hours: 8:30 AM - 5:00 PM, Monday - Friday Position Type: Full-Time (Temp- Hire Opportunity) Our client is a leading property management company dedicated to providing high-quality, safe, and well-maintained housing within the affordable and public housing sector. Position Summary: We are seeking a highly organized and proactive Operations Admin to provide comprehensive support to the Director of Operations. The ideal candidate will be a meticulous multi-tasker with exceptional communication and computer skills, serving as a key link between our corporate office, on-site staff, and residents. This role is critical to ensuring the smooth and efficient functioning of our property portfolio. Key Responsibilities: Provide high-level administrative support to the Director of Operations, including managing calendars, scheduling meetings, preparing reports, and handling correspondence. Act as the central point of contact for operational inquiries related to facilities, maintenance, and capital projects. Coordinate and track maintenance work orders, ensuring timely completion and proper documentation. Assist in liaising with vendors and contractors, including scheduling site visits and processing invoices. Maintain and organize critical operational files, including inspection reports, compliance documentation, and resident communications. Prepare and distribute notices, memos, and other communications to property staff and residents as directed. Assist in tracking key performance indicators (KPIs) for the operations department. Support the coordination of special projects, such as unit turnovers, preventative maintenance programs, and capital improvements. Perform data entry and manage information within our property management software system. Qualifications and Skills: Proven experience in an administrative, operational support, or coordinator role. Experience in property management, facilities, maintenance, construction, or a related industry is strongly preferred. Exceptional organizational skills and a keen eye for detail are essential. Demonstrated ability to manage multiple tasks and priorities effectively in a fast-paced environment. Proficient in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with property management software (e.g., Yardi, RealPage) is a plus. Excellent written and verbal communication skills, with a professional and courteous demeanor. A proactive mindset with the ability to anticipate needs and solve problems independently. Must be reliable, punctual, and able to work collaboratively as part of a team.

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a General Clerk III enabling you to have a Tier 1 Public Trust Background investigation. based in East Meadow, NY near the Eisenhower Park. Key Responsibilities May greet and check-in applicants. Verify identity of applicant and confirm that applicant has required documents to complete transactions. Contractor staff will determine customer needs, answer general inquiries and concerns, and ensure that the check-in process is performed in a timely manner to prevent a back-up of customers awaiting assistance. Maintain accessible, up to date written information on program requirements, enrollment process, and other relevant material to expeditiously assist the general public and program members via phone or in person. Notify the Government inspection staff of any information which could adversely affect a person's application for acceptance into the program. Check applicant-supplied information by accessing government databases. May need to escort applicants to designated locations Provide performance reports. Compile data to provide daily performance reports reflecting all activities performed by CBP officers and Contractor staff. Schedule interview appointments in the Trusted Traveler Programs Internal. Assist the public with creating accounts and submitting online applications for initial enrollment, renewal, card replacement, vehicle enrollment and termination, updating mailing address and license plate information. Assist the public with membership card activation. Minimum Requirements: U.S. Citizen. Willing to go through an intense background check Active Tier 1 Public Trust, or the ability to obtain and maintain one. High school diploma or a General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education. Two (2) years of general administrative experience with customer interface. Two (2) years of experience with Microsoft Office products (Word, PPT, Excel, Access, Outlook, Visio). Two (2) years of related undergraduate study may substitute for experience. About TeleSolv: Join the TeleSolv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. Background Investigation: This position requires that you obtain a background investigation. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

Restaurant Operations Assistant Our Ideal candidate is a restaurant manager that excels in administration and would like to start working mostly weekday daytimes. Catch Hospitality Group is looking for a talented Restaurant Operations Assistant who has experience. We are looking for a team member who is passionate about hospitality and is task orientated. Responsibilities: The Operations Assistant is a very important role in the restaurant where you are expected to support the Chef and Management Teams with administrative tasks. You will be responsible for payroll, invoicing, daily sales reconciliation, and other similar assignments. Beyond that, you are expected to use your skill, knowledge, and personality to provide a great work environment for our employees. Qualifications: · Have 1-2 years of Operations Assistant experience in a high volume, fine dining establishment · Are organized and proficient at multitasking · Are a reliable, flexible team player willing to learn and adapt to new situations · Have strong verbal communication skills · Are committed to perfection and have a genuine passion for hospitality · Thrive in a fast-paced environment and work well under pressure

Research Coordinator - Hedge Fund A prestigious, growing hedge fund is seeking an enthusiastic Research Coordinator to support a Partner and 2 other professionals with general administrative support, corporate & research access coordination with the sell-side, investment analyst research support, expense reporting, and ad hoc projects. The ideal candidate is a self-starter, detail-oriented, sharp, highly efficient, polished, and has high emotional intelligence. The key to this role is assisting the team in prioritizing and managing time and finding efficiencies to make the investment process run as seamlessly as possible. The atmosphere in the office is fast-paced, collegial, and energetic. This is an incredible opportunity to work alongside an amazing team in a role with heavy exposure. Salary based on experience: $120K-$175K range - flexible on base depending upon experience + discretionary bonus + top benefits including fully paid premiums, fitness/commuter/tech stipends, free lunch, charitable contributions, 401k contribution and more LOCATION: Midtown East, NYC, onsite Monday - Friday with general hours of 8/8:30am-5:30/6pm (rotating with other Research Coordinators) Responsibilities include: - Maintain team's Outlook calendars, contacts, assignments, and compliance requirements - Coordinate domestic and international travel - Coordinate corporate and research access with the sell-side and additional research vendors - Proactively anticipate and complete work assignments whenever possible - Answer phone calls, emails, and correspondence for team - Liaise with internal and external contacts on behalf of the team - Assist investment analysts with streamlining research resources and ad-hoc projects, including updating financial models - Maintain confidentiality of all sensitive and confidential issues Qualifications/Requirements: - Bachelor's degree required -3+ years of research coordinator or administrative support experience in financial services - Experience with Microsoft Suite, especially Excel - Strong work ethic, organizational skills, and attention to detail - Excellent communication skills - both verbal and written - Collaborative and team-oriented - Intelligent and quick-witted with the ability to manage team and other internal/external investment professionals quickly and efficiently - “No task is too big or too small” mentality - Ability to work independently with strong follow-through - Flexibility to handle multiple and changing priorities Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you have updated your LinkedIn profile and that you start collecting your references early.

**We are open to any admin experience as long as you have a Bachelor's or Associates degree in healthcare, business, management, digital studies, or a related field.** General Responsibilities: The Claims Specialist will coordinate activities crucial to the successful completion of clinical review projects. This individual will support various programs by monitoring requests, managing interactions with clinical partners, tracking deliverables and deadlines, and developing project frameworks to streamline interdisciplinary and interagency communications. Key Duties: Serve as the primary point of contact for appeal and dispute adjudication programs. Liaise with healthcare plans, providers, patients, and clients to coordinate requests, correspondence, and submission of case documentation as needed. Monitor appeal and dispute status, as well as communication received through client portals. Conduct initial eligibility reviews and recommend courses of action to internal teams and department management. Track and assign cases using commercial off-the-shelf and custom software applications. Review and distribute case documentation to assigned billers/coders, nurses, physicians, clinicians, internal teams, and key stakeholders to facilitate clinical and coding reviews. Monitor and measure key performance indicators, including timeliness, adherence to quality standards, and contract deliverable deadlines. Identify barriers and roadblocks in work processes, recommend solutions, and implement approved actions. Present case and project status regularly in huddles and scrums using an agile and iterative approach to implementation and data presentation. Schedule regular team status meetings and document decisions, assigned tasks, and next steps. Prepare billing invoices at the conclusion of cases, submit to the Finance department, and collaborate with accounting to track and trend payments. Mentor and train new staff, at all levels, on process steps and case progression. Perform other duties as assigned or required. Qualifications: Bachelor's or advanced degree in healthcare, business, management, or digital studies. Proficiency with collaborative project management software, electronic documents, and design tools. Strong problem-solving skills with the ability to work effectively in a team environment. Excellent written and verbal communication skills, including a professional phone manner. Ability to work independently with minimal supervision. Highly adaptable, innovative, and capable of multitasking in a dynamic work environment. Proven track record of meeting deadlines in time-sensitive situations. Education & Experience: Bachelor's or advanced degree in healthcare, business, management, digital studies, or a related field. 2 years of collaborative project support preferred; however, new graduates will be considered.

Nili Lotan is seeking a dynamic Office Studio Coordinator to help manage the day-to-day people-related tasks in the Tribeca showroom and design studio. This position will be responsible for maintaining a beautiful and functional office space, collaborating closely with the Executive Assistants while providing support to the Human Resources Director on HR initiatives. Responsibilities: Demonstrate inviting, friendly, and accommodating demeanor to all guests (i.e. offering refreshments, storing personal items, etc.) Screen and direct calls with professionalism. Manage deliveries, sort incoming and outgoing mail, and coordinate UPS and FedEx packages. Open and prepare the showroom daily - ensuring lights, music, dressing rooms, and dressing room spaces are organized and presentable. Maintain an elegant and organized office environment. Order and arrange fresh flowers weekly. Coordinate with cleaning and maintenance teams. Maintain office and pantry supplies. Assist with the planning and organization of company events. Supports the HR Director on: Coordinating employee onboarding / offboarding & Assisting with People Operations initiatives and administrative projects. Take on additional tasks as needed. Qualifications College degree preferred. 2+ years of experience in a support role, administration, or HR support related roles, in fashion or related areas preferred. Ability to handle information and data with confidentiality and discretion. Excellent organizational and time management skills. Enthusiastic attitude. General knowledge of facility operating procedures Skilled in using MS Office Suite including Excel, Word and Outlook. Professional Skills: Proactive, adaptable, and able to take initiative Excellent verbal and written communication skills Personal Qualities: Warm, welcoming, and professional demeanor Positive, can-do attitude with a collaborative spirit Highly organized and detail-oriented What we offer: In addition to the indicated Salary, there is a comprehensive benefits package including: medical, dental, vision, paid time off program, retirement plan and a generous employee discount and clothing allowance. Nili Lotan is committed to building a diverse workforce. We believe diversity in all its forms - gender, age, nationality, culture, religious beliefs and sexual orientation - enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer, we welcome and consider applications from all qualified candidates, regardless of their background.. About Nili Lotan: Nili Lotan, after a very successful career leading design teams at top American fashion houses including Ralph Lauren, Liz Claiborne, and Nautica, launches her own namesake label in 2003, designing a wardrobe of luxurious, chic, and timeless pieces for today's woman, grounded in the belief that a wardrobe should function as an extension of oneself. Her philosophy is that clothes should be clean, sophisticated and functional, offering elements for self-expression. Lotan's design process is highly intuitive. She is inspired by women with a strong sense of personal style, and draws from art, music and rock n' roll to design her collection. By designing pieces she herself wants to wear, Lotan's collection instinctively resonate with a woman's lifestyle. Since its debut, the brand has expanded beyond womenswear to include a men's collection. Nili Lotan has several retail stores in the United States and the collection can be found at upscale retailers throughout the United States, Canada, Europe, Asia and Australia.

Gotham Technology Group is seeking an outgoing, project oriented candidate to support our Chief Technology Officer and legal functions. This role managers the Chief Technology Officers, calendar and travel itinerary as well as supporting the legal department's admin9strative functions, The ideal candidate will have experience within the IT or technology sector. Salary range $60,000-$70,000 Key Responsibilities: Managing Travel/Calendars: Provide administrative support to the Chief Technology Officer, including scheduling, travel arrangements, and meeting coordination. Prioritize communication, track action items, and follow up on tasks on behalf of executives. Legal Support: Manage electronic signature process, including obtaining signatures, verifying incoming requests, and ensuring distribution of signed documents. Organize contract management system. Qualifications: Bachelor Degree Required Candidate should have 3 years' experience in an administrative role IT industry experience preferred, but not required CRM experience preferred Requirements: Able to take initiative and have willingness to learn Excellent spoken and written communication skills Detail oriented and highly organized while multitasking Excellent interpersonal skills with the ability to work with multiple managers Proficient with Microsoft Office Suite, specifically Excel and Word Gotham is an EOE.

Station Administrator - Aviation Security (Newark Liberty International Airport) Company: Global Elite Group Global Elite Group- Providing world-class aviation security through innovation and people committed to excellence. Global Elite Group is a highly specialized aviation security company, comprised of a diverse and collaborative team of committed professionals, industry leaders, and subject matter experts who rely on optimized processes and tools to deliver quality services. Our team members are at the forefront of homeland security, safeguarding infrastructure and ensuring seamless and secure operations in many of the largest and busiest airports in the country. Global is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Benefits: $22.50 per hour- Full-time Medical, Dental, Vision, AFLAC, Paid time off 401(k) Employee engagement, professional development, and opportunities for advancement Nurturing and challenging work setting that allows you to identify and hone your strengths while growing your skill set. Opportunities for community service projects, civic engagement, and advancement in your career Position Overview: The station administrator will provide basic administrative support, and overall office cohesiveness in our EWR Administrative Office in Newark, NJ. This is an office-based position that requires flexibility to shift towards current high priority tasks and manage a fast-paced environment. Weekend availability is required. Responsibilities: Assisting with the entry of training and operational payroll hours Manage Airport badging process for all new hires. Manage digital personnel files in HRIS (identification, attendance, and performance counseling) Assisting with maintaining accurate, and up to date training reports and certificates and for all airports Liaise with Station Management and Training Department to follow up on various training department needs Greet clients, guests, and visitors with a positive and helpful attitude Answer and direct phone calls- taking care to escalate urgent matters appropriately Maintain, organize, and order general office and kitchen supplies- ensuring our management team has everything they need to succeed Communicate with building maintenance to ensure timely handling of all facility management issues Qualifications Strong passion for Aviation and/or Security industry A proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees. HS Diploma or G.E.D Must be 18 years of age or older Must be legally authorized to work in the United States and have IDs needed to verify Must have great intrapersonal skills and be able to communicate effectively at various social levels across many diverse cultures Must be willing to pass a 10-year verifiable background check (employment, education, criminal and personal references) Must have experience working with basic office equipment (copier, scanner, fax, printer) Must be proficient with Microsoft Office and Outlook Must obtain and maintain throughout course of employment a valid SIDA badge Customer Service experience Why Join Us? At Global Elite Group, we offer a challenging and rewarding environment where you'll play a pivotal role in shaping the future of our airport operations. We value innovation, safety, and customer satisfaction, and we are committed to supporting your professional growth and development.

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Owner/Founder of dynamic wellness company seeks Personal/Executive Assistant to help organize herself and her company during a time of rapid growth. This is not a traditional office environment, but rather a mix of spaces: our Mt Vernon headquarters which include an industrial fabrication area and meditation-based spaces, site-based installations (currently NYC public schools), and professional conference destinations for business development. The applicant must be comfortable working in varied contexts, and capturing, distilling and communicating information between the Principal and others to increase her efficacy and the overall company mission. This individual will also introduce operational structures that allow for comprehensive efficiencies so that sales increases can scale. This role is well-suited for someone who is organized, grounded, and able to maintain focus in chaotic (and interesting) environments. The person should also be confident, flexible, and have the ability to take a systemic approach. Responsibilities: · Accompany the owner to meetings, site visits, and events; take detailed and actionable notes · Manage the owner's calendar-schedule appointments, resolve conflicts, and anticipate needs · Handle phone and email correspondence professionally and efficiently · Participate in brainstorming sessions and contribute ideas · Prepare meeting summaries and track action items · Assist with personal tasks and occasional errands · Take photo & videos of the rooms, meetings, conferences, and booths for Social Media and Marketing Materials · Coordinate with staff, clients, and vendors to ensure smooth daily operations Required Skills: · Strong communication, time management, and note-taking skills · Ability to stay organized while juggling many tasks · Comfortable in fast-paced, ever-changing environments · Self-starter with good judgment and follow-through · Familiar with Google Workspace (Gmail, Docs, Drive, Calendar) · Comfortable using Trello to manage tasks and workflows · Basic proficiency in Canva for visual content or presentations · Licensed Driver: Valid driver's license and comfort navigating NYC/Westchester areas. Experience driving cargo vans is a plus · Flexible Schedule: Willingness to work early mornings, evenings, or weekends as needed-especially to meet school-related deadlines · Discreet, trustworthy, and dependable · Previous assistant or project coordination experience is a plus M-F, 40hrs/week daytime with occasional evening or weekend hours needed $80K/year

About Us At ESU, we believe that every fruit has a story - grown in the regions of the world where it develops its best flavor and character. Our mission is to bring those stories to life by delivering the freshest, most flavorful produce from global fields to family tables. We're an industry leader in fresh produce - specializing in citrus, pomegranates, berries, grapes, ginger, pineapples and other key categories - and we owe our success to our people. Every team member contributes to our mission with dedication, creativity, and passion. At ESU, we work hard, support one another, and celebrate the joy of bringing the best flavors of the world to families every day. It's a place where teamwork and growth come naturally - and where your career can truly take root. About the Role As an Administrative Assistant, you will play a central role in keeping our daily operations running smoothly. From coordinating schedules and managing communication to supporting HR and finance activities, you'll be the backbone that helps our teams stay organized, connected, and efficient. This is an excellent opportunity for someone who loves structure, enjoys helping others, and takes pride in making a workplace operate seamlessly. You'll work closely with our leadership and gain hands-on experience in multiple areas of the business - all while developing skills that can grow into a long-term career. Key Responsibilities are as below, but are not limited to: Office & Administrative Support Manage Company assets, third party services, and expenses. Serve as the first point of contact for calls/emails, visitors, and vendors - ensuring a warm, professional experience. Manage events, coordinate meetings, and travel arrangements for the team. Organize and maintain company files, correspondence, and office supplies. HR & People Support Assist with onboarding new employees, preparing welcome materials, and maintaining HR records. Track attendance, time-off requests, and assist in payroll preparation. Support employee engagement activities and internal communications. Finance & Reporting Process invoices, receipts, and expense reports in collaboration with the accounting team. Support data entry, filing, and document organization for financial records. Assist in maintaining department reports and tracking budgets or purchases. Operations Coordination Partner with procurement, logistics, and sales departments to keep daily activities on track. Support cross-departmental communications and project follow-ups. Help identify opportunities to improve workflows and office systems. Qualifications Experience: 1-2 years of experience in administrative assistant, or executive assistant preferred. Skills That Help You Succeed Organization & Attention to Detail - You take pride in keeping things in order and ensuring nothing slips through the cracks. Communication & Professionalism - Clear, warm, and courteous in person and in writing. Initiative & Problem-Solving - You notice what needs to be done and take action before being asked. Team Collaboration - You work well with others and enjoy supporting a common goal. Technology Skills - Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with business systems is a plus. Customer Service Mindset - You enjoy helping people and creating a positive impression for everyone who interacts with ESU. Why You'll Love Working Here A team that values growth, collaboration, and respect. Opportunities to learn about multiple departments and the inner workings of a global business. A company culture that appreciates your initiative, reliability, and care. Equal Opportunity Statement ESU is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, veteran status, or any other legally protected status.