Administrative Specialist Jobs in Oakland Park, FL

We are seeking a Personal Assistant to join our client's team! This role provides comprehensive support to a small team, managing both professional and personal tasks. This role encompasses a broad range of duties, including scheduling, communication, research, and even errand-running. Key Responsibilities: Scheduling and Calendar Management: Managing calendars, scheduling appointments, meetings, and events, including travel arrangements. Communication: Answering phones, emails, and other correspondence, preparing memos, reports, and presentations. Administrative Support: Handling incoming and outgoing mail, faxes, and other office tasks. Research and Data Collection: Conducting research, compiling data, and preparing reports. Meeting Management: Taking minutes at meetings, distributing notes, and following up on action items. Personal Errands: Running errands, making travel arrangements, and handling other personal requests. Additional Duties: Maintaining records, databases, and filing systems. Providing support to visitors. May also include tasks related to office maintenance, supply ordering, and vendor management. Skills and Qualities: Excellent communication in English and Spanish, organizational, and time management skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential information with discretion and professionalism. Proactive, detail-oriented, and able to work independently and as part of a team.

NADG is a privately owned, vertically integrated real estate platform with over $6 billion of assets under management. NADG is tactical and opportunistic and has been active in the acquisition and development/redevelopment of over 250 shopping centers, mixed-use and residential projects, comprising well over 35 million square feet across the United States and Canada. NADG has sponsored over $2 billion of real estate private equity funds and investment vehicles. In addition to our funds, NADG continues to partner with and invest alongside some of North America's leading institutional investors and currently manages over $2 billion of institutional investor capital. NADG operates two distinct and differentiated real estate strategies: NADG Retail and NADG Residential. NADG's team of over 250 professionals are located in 10 offices across North America. Position: Real Estate Development Intern This role is a defined term contract from July to October. Key Responsibilities: • Ensure the office is continually stocked with all required office supplies • Review incoming mail and forward to the appropriate recipient • Maintain and organize records and electronic files • Schedule meetings, appointments and lunches • Run project-related errands, assist with lease agreements, and support the team in various administrative duties Qualifications: • Enrolled or recently graduated from a post-secondary program in Real Estate, Finance or related field. • Communicates with a clear and professional tone in both written and verbal interactions. • Adapts easily to changing tasks and priorities, showing a flexible and strong work ethic. • Contributes to team success with a collaborative and supportive attitude.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job Title: Executive Assistant & Office Manager Job Type: Full Time Reports To: Carlos Fausto Miranda, Founder/Principal Salary: $22-$24 per hour + Annual Bonus About the Role: We are seeking a highly organized, proactive, and detail-oriented individual to serve as an Executive Assistant and Office Manager at a fast growing real estate brokerage. This dual-role position requires someone who can efficiently manage day-to-day office operations while also providing administrative support to the founder. The ideal candidate thrives in a fast-paced environment, anticipates needs, and takes initiative to ensure smooth business operations. Key Responsibilities: Executive Assistant Duties: Provide administrative support to founder/principal, including calendar management, travel arrangements, and meeting coordination. Prepare reports and research for planning of new projects Manage city filings for permits, licenses, etc. Strong sense of urgency and determination to achieve the desired result needed. Manage personal tasks and errands as needed (e.g., appointments, reservations, events). Office Manager Duties: Oversee daily office operations to ensure efficiency and a professional environment. Manage office supplies, equipment maintenance, and vendor relationships. Coordinate meetings, events, and team activities, especially the fun ones Ensure compliance with regulatory policies. Maintain filing systems and ensure accurate recordkeeping. Support HR functions such as onboarding new employees. Requirements: Excellent organizational and multitasking abilities. Strong sense of determination to achieve a given task. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and office management tools. Ability to work independently, maintain confidentiality, and exercise sound judgment. Flexibility and adaptability in a dynamic work environment. What We Offer: Competitive salary A young, lively, fun supportive and collaborative team environment. Dynamic work environment in some of south Florida's quickest growing companies Opportunities for growth and professional development along with our family of companies' growth

** Rate: $18/hr - 5 days onsite ** MUST HAVES: 1+ year as an Administrative Assistant or comparable role 1+ year of experience doing Data Entry Proficient in Excel and Microsoft Word Bilingual in English and Spanish (both verbal and written) High School Diploma Day to day: My client is looking for a highly organized and detail oriented Administrative Assistant to join their team in Miami, FL. This individual will be responsible for providing administrative support for the HR team, as well as other individuals to ensure the efficient operation of the office. This position includes managing a variety of tasks including scanning documents, helping with insurance/claims, handling correspondence, and many other general administrative tasks. It is crucial to the organization that this individual is fluent in both English and Spanish, including proper spelling and punctuation. Lastly, the work hours will mainly be consistent, but it is important that this individual is flexible because they will play a vital role in the smooth functioning day-to-day to the team.

Responsible for maintaining appraisal records and preparing reports for various Board Committees including Credit Committee, Risk & Compliance Committee and Board of Directors' Meeting. Expected to provide secretarial support for the Credit Department as well as maintain extensive communication with the Chief Credit Officer and Credit Managers. As Secretary to the Credit Committee, employee will be responsible for preparing the meeting minutes. Responsible for processing background reports such as credit reports, tax verification, Mari reports, Lexis Nexis and DNB reports, as well as preparing credit references. JOB CLASSIFICATION INFO ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and any other duties assigned by the Chief Credit Officer and/or Credit Manager: • Monthly, update the Bank's loan database with current information on loan balances, loan and geo codes, risk rating components and classified/criticized assets strategy reports. • Prepare and package monthly reports for Board Credit Committee and Risk & Compliance Committee (credit section). • Maintain a list of loans that qualify for CRA purposes. Prepare respective reports for CRA committee. • Order appraisals, maintain records of appraisals, appraisal reviews and appraisal concentration reports. • Gather and maintains vendor information. • Maintain log of all approved credits. • Prepare credit references (VOD and VOM). • Process requests from Officers and analyst to obtain credit reports from Equifax, D&B, Lexis Nexis and others, and process 4506-T Forms. • Provide secretarial support for the Credit Department; compose and distribute letters, memos and other correspondence as requested, schedule meetings and seminars, makes appointments, and prepare expense reports. • As Secretary of the Credit Committee prepare meetings' minutes and keeps them from properly filed • Prepare Charge Off Reports. • Report problem loans to collection agency. • Maintain in proper order all documentation relating to Regulation O and W. • Maintain extensive communication with Credit Managers and Chief Credit Officer. • Provide necessary support to Chief Credit Officer, lenders and credit analysts. • Assist to the different Credit Committees at Board and Management level. SUPERVISORY RESPONSIBILITIES No supervisory duties. BSA COMPLIANCE Each employee is required to uphold the Bank's compliance with the Bank Secrecy Act and Anti-Money Laundering policies and procedures. Specific functions in the Bank take into consideration the awareness of unusual or suspicious situations that are relevant to the banking division to which I will be assigned. COMPETENCIES - Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics. - Interpersonal Skills - Focuses on solving conflict, not blaming, Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. - Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification. - Written Communication - Writes clearly and informatively; Presents numerical data effectively. - Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment. - Ethics: Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. - Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; - Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. - Cost Consciousness - Works within approved budget; Conserves organizational resources. - Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. - Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. - Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE • AA in business administration or equivalent; and at least 3 years related experience and/or training; or equivalent combination of education and experience • Proficient in verbal and written communication skills • Proficient Excel, Word, Power Point, Access and other applications in order to create reports, charts, spreadsheets and presentations for statistical reporting purposes. • Bilingual (English/Spanish) is highly desirable. • Must be accurate and detailed oriented. • Work involves reading and concentration via typing and proofreading activities. • Good communication skills both verbal/written OTHER SKILLS AND ABILIITIES • Strong analytical skills • Excellent written and verbal communication skills. Fluency in English and Spanish (reading, written & spoken). • Demonstrated ability to resolve complicated issues as they arise • Proven organizational skills and demonstrated ability to prioritize and multi-task • Able to conduct research projects with minimal supervision/guidance. • Able to identify and resolve problems in a timely manner • Able to exhibit objectivity and openness to others' view; welcome feedback, and contribute to building a positive team. • Good interpersonal, communications and organizational skills • Able to work on diversified projects while meeting deadlines. • Work with integrity and ethically upholding organizational values • Able to plan and organize work schedules, and task activities. • Any other duties/task assigned as needed LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, instructions, correspondence, memos, technical procedures, or governmental regulations; able to write reports, business correspondence. Able to effectively present information and respond to questions from groups of managers, employees and as well as outside contacts. ENGLISH LANGUAGE Ability to speak, understand, read and write English at an advanced level. FOREIGN LANGUAGE Ability to speak, understand, read and write Spanish is desirable but not required. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio and percent. COMPUTER SKILLS Strong computer skills including extensive experience with MS Office applications including Word, Excel, & PowerPoint WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves reading and concentration via typing and proofreading activities The noise level in the work environment is usually moderate. PHYSICAL DEMANDS While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. INTECREDIT BANK IS AN EQUAL OPPORTUNITY EMPLOYER

Innovative office assistant needed. Are you open to using technology? Top-rated law firm, HarrisLaw, managed by a Florida Bar board certified immigration lawyer based in Downtown Miami, Florida, is seeking an office administrative assistant who can effectively use technology, artificial intelligence, and more. About Us: Our firm's legal services involve representation of companies seeking to raise EB-5 foreign capital; investors seeking to invest for a green card; businesses seeking to transfer employees to the U.S.; as well as other entrepreneurs, artists, investors, and more. We are looking for a dynamic individual who is open to new ideas, takes initiative in assignments, and is a team player. Responsibilities: Technology Competence: Understanding and competent use of technology in applications such as QuickBooks Online, Acrobat, Outlook, Word, Excel, Teams, and more. Ability to use AI, such as ChatGPT. Technology Competence: Have a high level of competence with Acrobat, Outlook, Word, Excel, Teams, and more. Have had experience using AI, such as in ChatGPT. Ability to create custom GPTs or to perform low-code or no-code tasks is a plus. Billing Software: Ability to prepare invoices and statements using QuickBooks Online and law firm case management systems. Customer Support: Be ready and able to communicate with clients about onboarding their files into immigration case management systems. Innovation and Initiative: Openness to new ideas, self-starter attitude, and taking initiative in assignments. Team Collaboration: Working effectively as part of a team to achieve common goals. Requirements: Educational Qualifications: Two years college or Associate's Degree. Language Skills: Fluency (write & speak) in Spanish preferred. Must be able to write and speak English. Typing Skills: Touch typing experience required. (This means typing without looking.) Test for typing speed will be administered. Test yourself here: *************************** and tell us your score. Experience: One to two years of experience working in a law office as an Administrative or Billing Assistant. Compensation and Benefits: Salary is commensurate based on experience. PTO, OT, double OT, benefits, and quarterly/annual bonus available. Application Process: During the interview, we will discuss salary, benefits, and more.

Our client is looking for an Office Administrator who will be responsible for handling all incoming calls, managing filing systems, scheduling appointments for Project Managers and Estimators, and learning essential software tools like QuickBooks and our estimation system. This is an onsite position based in Palm Beach County, FL. Office Administrator's Responsibilities and Duties Answer all incoming calls and direct them to the appropriate department or individual. Maintain and organize filing systems for easy access and retrieval. Schedule and coordinate appointments for Project Managers and Estimators. Learn and utilize QuickBooks and our estimation system to support office operations. Provide general administrative support to the team as needed. Office Administrator's Qualifications and Skills At least two years of experience in an administrative role. Excellent communication skills, both verbal and written. Strong organizational skills and attention to detail. Ability to learn new software systems, including QuickBooks and our estimation system. A friendly and professional personality with the ability to work well under pressure. RightClick is an equal opportunity employer who agrees not to discriminate against any employee or job applicant irrespective of race, color, creed, alienage, religion, sex, national origin, age, disability, gender (including gender identity), marital status, sexual orientation, citizenship or any other characteristic protected by law.

Here at Grant Cardone Enterprises, it's our mission to positively transform companies by providing leaders and salespeople with the very best business and sales training so they can become masters of their crafts, build unified cultures, and drive revenue and profit so they can help build a better future. We help small sized to Fortune 500 companies reach new revenue targets by finding overlooked opportunities and customizing the business process to be more effective. Our vision is to reach every individual across the world, and give them the right tools to help them 10X their life. We are seeking a highly organized and proactive Admin Assistant to support our Sales Team. This role will focus on assisting the team with various administrative tasks, sales-related activities, and project management duties. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Key Responsibilities: Sales Support: Assist the sales team with the preparation of sales reports, presentations, and proposals. Maintain and update customer databases and CRM software. Monitor and track sales orders, ensuring they are processed in a timely manner. Help schedule meetings, calls, and appointments for the sales team. Project Management Assistance: Assist in coordinating sales projects, ensuring deadlines are met. Collaborate with internal teams to ensure smooth project execution. Track project progress and provide status updates to the sales team and relevant stakeholders. Manage project-related documentation, such as contracts, proposals, and timelines. Administrative Support: Answer and direct sales-related inquiries via phone or email. Coordinate travel arrangements and expenses for the sales team. Organize and maintain sales department files and records. Assist with preparing and reviewing contracts and sales agreements. Sales Metrics and Reporting: Generate and distribute weekly, monthly, and quarterly sales performance reports. Analyze data for trends and provide insights to the sales team. Assist in the preparation of sales forecasts and help maintain accurate sales tracking systems. Team Collaboration: Act as a liaison between the sales team and other departments such as marketing, finance, and operations. Help organize sales meetings, webinars, and team-building activities. Maintain strong communication with the sales team to identify areas where administrative support is needed. Qualifications: Proven experience in an administrative role, preferably within a sales or project management environment required. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and CRM software (HubSpot, etc.). Excellent organizational and time-management skills. Strong attention to detail and ability to multitask. Effective written and verbal communication skills. Ability to work independently as well as in a team-oriented environment. Desired Skills: Experience with project management tools. Basic knowledge of sales processes and procedures. Familiarity with data analysis and reporting. This position is fully onsite in our office in Aventura, only candidates living on a commutable distance will be considered. In accordance with our pre-employment processes and Drug-Free Workplace program, your employment is contingent upon a negative drug screen and satisfactory background check. Cardone Enterprises is an equal opportunity employer. All employment decisions, including hiring, promotion, discipline, or discharge, are based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other protected status under federal, state, or local law. Only candidates who are 18 years of age or older will be considered for this position, in accordance with legal and operational requirements.

New Edge Associates is collaborating with a reputable banking partner that is currently hiring a detail-oriented and customer-focused temporary Branch Administrator in Miami, FL. The Branch Administrator will float around the Doral, 8th street, South Miami, and Bird Road branches and support the Operations Coordinator in all aspects of branch operations and report directly to the Business Banking Manager. You will also ensure operational excellence, compliance with regulatory requirements. Responsibilities • Manage and oversee daily branch operations, including opening and closing procedures, cash management, and compliance with bank policies. • Supervise and mentor branch staff, conducting performance evaluations, training, and professional development initiatives. • Collaborate with the Branch Manager to implement branch goals, sales strategies, and productivity plans. • Drive sales performance by assisting in setting individual and team sales targets, tracking progress, and implementing performance improvement plans when necessary. • Maintain strict adherence to banking regulations and policies, including BSA, AML, FATCA, and other regulatory guidelines. • Assist the Branch Administrator in developing strategic plans for market growth, product rollouts, and branch initiatives. • Demonstrated ability to lead, coach, and motivate staff to achieve performance goals and uphold service standards. • Experience in hiring, training, and evaluating employees, with a focus on developing a cohesive and high-performing team. • Strong sales management skills with a track record of meeting or exceeding business development goals. • Comprehensive understanding of banking regulations, including BSA, AML, FATCA, and CIP. Qualifications • Bachelor's degree in business administration, Finance, or related field preferred. • Five (5) to ten (10) years of experience in banking, with at least three (3) years in a supervisory or leadership role. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and banking software applications. • Familiarity with CRM tools and data analysis for sales and performance tracking. • Bilingual (English/Spanish) for client interactions and community engagement.

🚀 JOIN OUR NEW UNIVERSITY IN MIAMI AS AN ADMISSIONS ASSISTANT! 🎓 📚 Who are we? We are a newly established online university, part of Educa Edtech Group, an international leader in the educational and technological sectors. We are preparing to open our doors in Miami this September, and we are looking for talented individuals to join our team and help build a cutting-edge educational experience. If you are passionate about education and innovation, this is your opportunity! Responsibilities 💻 • Assist prospective students and support them throughout the admissions process. • Manage applications and documentation. • Assist with the attendance and coordination of sector-related fairs. • Support the preparation and sending of communications to students (emails, acceptance letters, etc.). • Maintain prospect and application databases in an organized and efficient manner. • Collaborate with other departments to ensure proper management of student records. You are IDEAL if you have... 🔍 • Associate's degree (business administration, public relations, education, or similar fields). • Proficiency in management software and Microsoft Office. • Strong customer service, interpersonal communication skills, and the ability to work with data. • Fluent in both English and Spanish. • Knowledge of regulations like FERPA. • Ability to generate reports and work with databases. Highly valued: • Bachelor's degree in the required fields. • Experience in the educational sector. Why join us? 🤝 • Be part of an international project with global impact. • Opportunity for professional growth in the educational sector. • Dynamic environment, with a team committed to educational innovation. Join our educational group, recognized as a TOP EMPLOYER 2025, committed to equal opportunities and diversity, fostering an inclusive and discrimination-free environment. 🌍 We look forward to meeting you soon! 🚀

Caplow Manzano is hiring an Administrative Assistant / Social Media Coordinator to manage the front desk and run the company social media accounts. Based in Miami, Caplow Manzano designs a new type of home that is uniquely adapted to maximize occupant health. Composed of architects, engineers, and designers who believe that the future of South Florida demands rethinking the way we build, the firm's philosophy, called “design for life,” refers to homes that support a healthy life, that are eco-friendly, and that last for at least 100 years. Caplow Manzano's homes are elevated for a century of sea level rise and reinvented from the inside out to improve indoor air quality by eliminating hiding places for mold, mildew, pests, and allergens. The firm also emphasizes thermal performance, lifetime carbon impacts, and solar energy. Caplow Manzano offers architecture, real estate development, LEED and WELL consulting, and construction services. The firm's achievements have been recognized by the US Green Building Council, the International Well Building Institute, Architectural Digest, Dwell, Forbes, and the Miami Herald. Responsibilities Oversee daily office operations: calendars; coordinating meetings; general support to visitors; handle incoming and outgoing mail and deliveries; answering phone calls; replenish office supplies; Maintain and expand our positive, friendly, and balanced team atmosphere; Organize monthly team events; Maintain and advance the company's social media accounts by creating content, responding to comments and messages, and staying up-to-date on trends and best practices; Increase the visibility of the company through attendance at industry related events. Required Experience Degree in communications, marketing, or related field; 1-2 years experience managing social media accounts; Familiarity with all major social media platforms; Personally organized, highly accurate, and detail-oriented; Ability to plan, prioritize, and manage multiple tasks to meet deadlines; Ability to self-manage and work independently; Outgoing and curious; Strong communication skills; sense of humor; poise under pressure. Desired Skill Set Interest in architecture, design, real estate and/or construction; A passion for ecology and sustainability; Commitment & Compensation Salary $45,000-$55,000 based on experience and qualifications. Full-time, in person at Coconut Grove office. Profit sharing, health insurance and PTO offered after trial period. EOE. Contact Applicants please send a brief letter of interest and resume to ************************.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking an experienced Practice Assistant for its client's Miami office. Our client, a respected national law firm, is seeking a skilled and proactive Practice Assistant to support two high-level shareholders in their Miami office. This role requires experience in both litigation and corporate law, along with strong administrative capabilities. The ideal candidate is organized, professional, and confident managing complex calendaring, document preparation, filings, and client communication across the corporate and litigation practice areas. Responsibilities include preparing and filing legal documents in both state and federal courts, managing corporate transaction support, coordinating meetings and deadlines, and performing a wide range of executive-level administrative tasks. This role requires discretion, attention to detail, and excellent communication skills to effectively support two busy attorneys. This is a full-time role, requiring on-site presence for the first 30 days, after which it will shift to a hybrid schedule and being bilingual is required. This opportunity is with a highly regarded, collaborative national firm known for its collegial culture, professional development, and stability. The firm consistently earns praise for its inclusive environment, commitment to work-life balance, and long-term employee retention. With deep roots in the legal and business communities, the firm offers exposure to high-profile matters and mentorship from top-tier attorneys. If you're a practice assistant looking to grow your career in a dynamic and supportive setting, this is a prime opportunity to join a team that values your contribution and invests in your success.

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Minimum Qualifications Bachelors degree. Additional work experience may substitute for the required college education on a year for year basis. Recruitment Notes Responsible for performing various administrative duties in assisting departmental management in carrying out required administrative operations.

Instasks App is a Professional Concierge Service. The app provides top-tiered professionals and clients with an online platform. Our unique approach to building an App is to give the client and the provider instant bookings and an easy process of all services: For example, client requests for quick tasks and large projects. Providers receive custom requests for their specialized skills. The app takes care of all invoicing between client and provider with a detailed invoice. And book all the confirmed jobs. We track providers' locations for the client's en route to any job. We created a portal platform to guide you in listing your professions. The platform provides you with schedules, invoicing and credit card processing are all part of the enhanced technology. Clients will have a choice to give the providers reviews and star ratings to ensure our elite services when booking on our app. Our mission is to help all providers strive to achieve their financial and independent goals. To have more time with their families and create a brighter future for all. The App offers opportunities to providers over the age of 18 and, by law, over the age of 21 for any tasks serving liquor. Build your future with a secure & safe platform. Be your own boss by choosing the TASKS that best suit your schedules and be available to work when you want to work. Build your income to help increase your revenue. Book tasks that are within a 15-mile radius. Our language preferred gives you better communication skills during your tasks. Our client's and providers' health & well-being are our highest priorities. BACKGROUND CHECK POLICY: All providers accountants go through an extensive (background check) through a third party company. The certificates they receive are in place to ensure the provider and client feel safe. The document you receive from the third-party background company can be given to any job you are applying for. Our policy states all providers must go through a third party background check only after you are confirmed for a job. We request you do not go through the background check link until you are confirmed for any jobs. ETIQUETTE TRAINING POLICY: Each provider will go through etiquette training to ensure that every provider is a friendly and well-mannered individual. We are poised to give our clients the very best in professional service. Our platform should leave no room for laxity as we work hard to bring the very best to our customers. SKILLS AND ABILITIES: Requires working from detailed instructions and occasional independent decision-making. Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, or procedural manuals. We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we'd like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis. Responsibilities Manage office supplies stock and place orders. Prepare regular reports on expenses and office budgets. Maintain and update company databases. Organize a filing system for important and confidential company documents. Answer queries from employees and clients. Update office policies as needed. Maintain a company calendar and schedule appointments. Book meeting rooms as required. Distribute and store correspondence (e.g. letters, emails and packages). Prepare reports and presentations with statistical data, as assigned. Arrange travel and accommodations. Schedule in-house and external events. Requirements Proven work experience as an Administrative Officer, Administrator or similar role. Solid knowledge of office procedures. Experience with office management software like MS Office (MS Excel and MS Word, specifically). Strong organization skills with a problem-solving attitude. Excellent written and verbal communication skills. Attention to detail. High school diploma; additional qualifications in Office Administration are a plus.

Executive / Personal Assistant – High Net Worth Family Office Our client, a high net worth family office, is seeking a highly organized and proactive, experienced Executive/Personal Assistant to provide comprehensive support to the Principal and his family. The family office serves as the central hub for managing the Principal's diverse interests, which encompass various entities, including a family philanthropy committed to addressing climate change, improving American democracy, and empowering local communities. Additionally, the office oversees an investment division that supports tech entrepreneurs in Poland and a motorcycle racing team. The office also manages essential functions such as estate management, accounting, legal, and domestic operations. This role requires the ability to prioritize, anticipate needs, think critically, and be solutions-oriented in dynamic environments. This position consists of a broad variety of administrative tasks that include, but are not limited to, assisting with the planning and execution of meetings and events, making complex travel arrangements, providing personal support to the Principal, ensuring expenses are paid, and liaising with domestic staff. Responsibilities: Provide high-level administrative support, including managing correspondence, scheduling, and travel arrangements. Act as a primary point of contact for business and personal matters, liaising with internal and external stakeholders. Organize and maintain schedules, ensuring all commitments and appointments are met. Coordinate complex travel itineraries, including private and commercial flights, accommodations, and logistics. Handle personal errands, including household management, reservations, shopping, and event planning. Oversee vendor relationships and manage household staff, ensuring seamless operations. Maintain confidentiality and discretion at all times, protecting the employer’s privacy and interests. Prepare reports, presentations, and documents as needed. Conduct research and handle special projects as assigned. Provide on-call assistance and availability as needed for urgent matters. Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a HNWI or C-level executive. Discretion, integrity, and ability to handle confidential information with professionalism Strong interpersonal skills (diplomacy, tact, and empathy) Excellent verbal and written communication skills; ability to communicate in a clear and concise manner to Principals, family members, internal and external constituents, etc. Ability to be on-call 24/7 and respond quickly to requests from Principals and family members Ability to manage complex situations and make logical decisions in fast pace environments Strong organizational skills; extremely detail-oriented and thorough Proactive with the ability to anticipate the needs of the Principals and family members Ability to quickly and effectively solve problems and adapt to changing circumstances Ability to prioritize workloads and pivot quickly, as needed Comfortable in both offering and receiving constructive feedback and suggestions Proficiency in using various software and tools; must be familiar with Microsoft Outlook and project management tools such as Asana. Flexibility to travel and work outside of standard hours as needed. Valid driver’s license and ability to provide reliable transportation if required.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.