Administrative specialist jobs in Oklahoma

Job Description Oklahoma State University Mens in Stillwater, OK is looking for one admin assistant to join our team. Our ideal candidate is attentive, motivated, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to reading your application. Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

ACADEMIC AFFAIRS ANNOUNCES AN OPENING IN THE HEALTH SCIENCES DIVISION Administrative Support Specialist, Dental Hygiene (10 Months) Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondences submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: December 12, 2025 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on November 7, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American with Disabilities Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799

Job DescriptionSalary: $20.00 - $24.00 The Housing Administrative Coordinator will understand and model the mission of NSO. The Housing Administrative Coordinator will understand and practice NSOs policy on confidentiality in respect to all NSO information. The Housing Administrative Coordinator will exhibit professional behavior in all facets of work at NSO. The Housing Administrative Coordinator will exhibit teamwork with all NSO staff. The Housing Administrative Coordinator is a hybrid role bringing both detailed administrative tracking, support, and supervision of housing program-related matters and direct case management to mothers in NSOs Transitional Housing Program. ESSENTIAL FUNCTIONS: Housing Assistant: Assist with direct supervision of all staff in the Housing Department. Supervision includes but is not limited to conducting regular supervisor/department meetings; mentoring and coaching staff and providing training and professional development opportunities. Assist with fostering a collaborative and client-centered approach among staff. Responsible for the data management and quality control of the HMIS and CTRAX database. Review client files to ensure case management plans address identified needs, are up-to-date and that data quality is maintained. Assist the Grant Writer by collecting, organizing, and submitting program data for grant applications and reports Assist with addressing tenant concerns and ensure fair housing practices. Maintain professional verbal and written communication with the client, Case Managers, service providers, and support personnel. Collect program fees for all Housing properties. Assist with reports designed to track outcomes and ensure compliance within guidelines of the agency as well as key funding organizations such as Oklahoma Housing Authority, HUD, OHFA, United Way, Regional Food Bank, and other public/governmental or private foundations as required. Be available and responsive to clients and authorized service providers/family members. Identify opportunities for housing advocacy and collaborate with the Housing Director in pursuing them. Provide crisis intervention and problem-solving support when urgent housing-related issues arise. Assist in the orientation process for new clients entering housing programs, including reviewing program expectations, rights, and responsibilities. Provide coverage and support during housing inspections, move-ins, and lease signings to ensure a smooth process for clients. Will occasionally work at other NSO properties for coverage and services to clients. Work with the Transportation Coordinator to coordinate transportation for housing residents and clients. Complete inventory and shopping for groceries/supplies for the PD Weekly Market. Schedule and coordinate life skill classes to clients in transitional living programs. Always ensure HIPPAA compliance. Perform other tasks as requested to support NSO housing programs. Marthas House and Gatewood Case Manager: Create, maintain, and support individual case plans for client self-sufficiency and success, including case coordination and case plan implementation. Explain program rules, policies, and regulations to clients. Create and maintain accuracy of client files with all necessary supporting documentation in a timely manner; close client files within established timelines as transitions occur. Meet with clients of the MH/GW program weekly to support and document progress on case plan. Conduct room inspections every week; provide clients with inspection reports stating pass/fail and comment as needed, log results in each client file. Conduct weekly property inspections of the entire facility Work with residents and other staff members to maintain safety, cleanliness, and overall appearance of interior of facility. Assign, schedule, and supervise clients weekly building upkeep chores. Complete the requested statistics, weekly capacity reports, and monthly reports within established timelines. Participate in Housing Department rotation of On-Call status. This requires being On Call in the evenings and on weekends for a period of two weeks, usually five times per year. Report success stories to Communications Department in a timely manner. Monitor and ensure compliance with visitor policies and procedures. Promote the organization by actively participating in tours and presentations. Report all property maintenance needs through Maintenance tracking software. Ensure property is well maintained and tour ready. Submit all purchase orders for food, and supplies needed to the Housing Director. JOB REQUIREMENTS: Applicants may have an associates degree, preferred education in social work, human services or education. Two years or more experience working with the homeless preferred, with a minimum of one-year experience in human services field, homeless services, or residential programming preferred; a bachelors level degree in lieu of stated minimum field-specific required work experience may be considered. The ability to pass distracted driving course. Must have access to reliable transportation for participation in the Housing On Call Program. Valid drivers license and auto insurance in the amounts of $100,000 Bodily Injury Liability, $300,000 Bodily Injury Liability per Accident and $100,000 Property Damage. Clearance of background check, motor vehicle report and drug screen. This is a Safety Sensitive Position and therefore is not subject to the protections of the Oklahoma Medical Marijuana and Patient Protection Act. SKILLS AND ABILITIES REQUIRED: Knowledge of affordable housing/housing issues faced by homeless individuals. Active listening skills/commitment to fully understand the clients point of view. Requires the ability to work independently. Detail orientated. Strong organizational skills. Requires clear, oral, and written communication skills. Ability to communicate difficult and complex housing choices to clients who possess a range of listening and processing challenges. Possess strong interpersonal skills and have excellent client care services. Ability to maintain a non-judgment, non-reactionary, and non-defensive communication style during challenging discussions. Exceptional personal skills that permit the candidate to work with a diverse community and build collaborative relationships with a variety of community stakeholders. Critical thinking skills that enable the candidate to make sound judgments in developing and time-sensitive situations. Ability to responsibly prioritize competing tasks and handle multiple tasks simultaneously but also follow through in a timely manner. Capacity to follow NSOs record-keeping/reporting protocols. WORKING CONDITIONS: Most of the time spent in this position is in a well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation. This job requires moderate physical activity performing in a primarily administrative nature. Occasional periods of high stress. Position is full-time or up to 40 hours per week. The position is based at NSO Marthas House facility but may be required to work from other housing properties at times. Regular work schedule: Regular work schedule will include one to two evenings per week. An occasional weekend will be required, as will participation in the rotation of NSOs Housing On-Call Program. Regular hours are generally 40 hours per week. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

Job Posting Title Executive Assistant to the Executive Director I Agency 353 OKLA. HORSE RACING COMM. Supervisory Organization Secretary of Agriculture Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Job Description Basic Purpose Positions in this job family provide executive level administrative and clerical support to the Agency Director or other senior level management staff by exercising confidentiality, tact and diplomacy. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: * Performs administrative and general office duties and functions for an Agency Director or senior level management staff. * Coordinates, prepares, and distributes reports, agendas, or related materials for regulatory or oversight boards, commissions, committees, or other similar groups * Researches, compiles, prepares, and distributes correspondence, reports, presentations, and other relevant documents * Records and transcribes proceedings of meetings * Serves as first contact for the executive office by telephone, e-mail, or in person * Establishes and maintains filing system for the executive or senior level management staff. * Assists individuals by providing information directly or referring customers, clients to appropriate staff, state agency or federal offices * Interprets and advises internal and external customers on agency rules, regulations, and laws. * Manages Open Record Requests * Develops and manages a contact network of local governments, businesses, other relevant groups, and individuals. * Maintains or audits mileage claims and per diem reimbursement * Performs other executive or managerial level administrative duties as assigned. * Participates or assists in agency projects, programs, or reporting by reviewing, preparing requested information. * Supervise lower-level administrative or clerical staff to ensure the executive office performs and functions in compliance with all agency rules, processes, and procedures Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees perform confidential executive level administrative and clerical duties for the Agency Director or senior executive staff. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required include knowledge of procedures and techniques of business communication; spelling, grammar, and punctuation; business arithmetic, office methods, public relations, and computer applications such as Microsoft Outlook, Excel, Word, PowerPoint, Publisher, and Adobe Acrobat Skills required include strong oral and written communication; strong organizational and filing skills; strong attention to detail; establishing and maintaining effective working relationships by being able at interact with people of various social, cultural, economic, and educational backgrounds, embracing diversity and inclusion. Abilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; and to establish and maintain a confidential work environment. Education and Experience Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience. Special Requirements Some agencies may give preference for a specific type of education, such as business administration, office administration, or project management. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

DUTIES AND RESPONSIBILITIES Prepare and review documents in accordance with the Freedom of Information Act (FOIA) and Privacy Act (PA) Process and document FOIA and PA requests to an organization's records Interpret regulations, agency enforcement codes, and organizational policies regarding release of agency documents Ensure released materials do not contain personal identifiers or directly or indirectly reveal trade secrets and other information exempted under the applicable statutes Review completed requests for appropriateness of materials to be or not to be released Make redactions as needed before release Compose response letters, clarify requests, negotiate additional response time, and make recommendations on fees and fee waivers Coordinate with program offices on conducting searches for responsive documents Negotiate with submitters of records, and with requestors of those records, to clarify requests in order to make release determinations or recommendations Review and understand US government and FAA handling, protection, review, and release processes and procedures of Controlled Unclassified Information (CUI), Personal Identifiable Information (PII), and Personal Health Information (PHI) Regular cyclical report generation in order to review FOIA processing and application of Business Process Improvement measures, Requirements QUALIFICATIONS AND REQUIREMENTS Ability to obtain a public trust clearance Bachelor's Degree in an information management related field or equivalent combination of education and/or experience Knowledge of the nine (9) FOIA Disclosure Exemptions and FOIA processing procedures PREFERRED SKILLS Knowledge and proficiency of Microsoft Office Suite and FOIAXpress Demonstrate strong analytical skills, reading comprehension, and attention to detail Ability to multi-task, work in a team environment, and adjust to established work patterns and processes as required Possess exceptional leadership and communication skills (both oral and written

Full-time Description The Credit Administration Specialist is responsible for ensuring compliance with the bank's loan policy and all other regulatory requirements. It is the basic function and responsibility of the Credit Admin Specialist to support the origination and/or ongoing monitoring and reviewing of consumer and commercial loans at the Bank. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Duties/Responsibilities: Prepare and review loan documents for accuracy. Verify loans have been approved by an authorized party. Ensure appropriate approval and/ or waivers and exceptions are documented. Ensure loan documents comply with regulatory and policy requirements to properly perfect the Bank's collateral interest. Image documents into the bank's electronic document system. Update at-risk exceptions when proper documentation is imaged to electronic document system. Maintain a current working knowledge of all internal policies and procedures as well as laws and regulations relating to loan documentation. Coordinate specific work tasks with other personnel to ensure smooth and efficient flow of information and perform other necessary duties to ensure effective realization of total department goals. Identify and report risks that could impede the reputation, safety, security, or financial success of the bank. Perform curative review process for consumer mortgage loans and ensure that any curative items are documented and corrected. Exercise a willingness and commitment to adhere to the Bank's core values. Ensure that adherence to sensitive deadlines and time constraints is a priority. Perform any other duties required to ensure the effective workflow and realization of overall department goals. Requirements Required Skills/Abilities: Ability to exhibit our core values; Integrity, Enthusiasm, Accountability, Excellence, Customer First, Professionalism, and Respect. Identify and report risks that could impede the reputation, safety, security, or financial success of the bank. Must be able to thrive in a fast-paced, highly detailed work environment. Effective communication skills and commitment to work as a team player. Cooperative and professional demeanor. Must be capable of performing multiple tasks on a regular basis. Excellent organizational skills. Problem sensitivity and commitment to quality. Proficient in Microsoft Office Suite or related software. Education and Experience: College degree in Business Administration, Accounting, or Finance preferred. Prior banking experience may compensate for formal education. Demonstrated ability to follow policies/procedures, willingness to be accountable.

The Project Manager Assistant is responsible for but not limited to submittal procurement, purchasing assistance, billing assistance, requests for information, and project records/logs. Microsoft Word/Excel experience necessary. You will assist with organization of construction procedures. Ability to be willing to learn procedures and assist the coordination of a team of professionals of different disciplines to achieve the best results. The ideal candidate will have an analytical mind and great organizational skills. The goal will be to assist that all projects are delivered on time according to requirements and without exceeding budget. Time management skills and ability to complete tasks on time are of the utmost importance. Qualified candidates will be highly motivated and detail oriented. Quality communication skills, both written and verbal will be required to effectively coordinate project details with the Project Manager and Lead Estimator. Must work well and closely with others on the team. Starting pay will be $18-$20 an hour. Omni offers insurance and 401K for employees. Pay rates are established based on demonstrated experience, qualifications, and applicable skill level.

Job DescriptionSummary The position includes administrative support, telephone answering, document scanning, and occasional courthouse errands.Responsibilities: Answer and direct incoming phone calls in a professional and courteous manner. Greet clients and visitors, ensuring they feel welcome and attended to. Handle incoming and outgoing mail and deliveries. Scan, label, and electronically file legal documents and correspondence. Maintain a clean and organized reception and common area. Perform light clerical duties such as copying, filing, and data entry. Coordinate with attorneys and legal staff to support daily office operations. Occasionally run errands to the courthouse or other local offices as needed. Supervisory Responsibilities This job has no supervisory responsibilities. Competencies To perform the job successfully, an individual should demonstrate the following competencies : Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Judgement - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Works quickly. Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED) and one to three months related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software. Certificates, Licenses, Registrations Current and valid driver's license. Other Skills and Abilities Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment. Telephone and typing skills required. Attention to detail is essential. Worker is expected to maintain regular attendance. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The worker is regularly in a typical office environment and is not subject to adverse environmental conditions. The noise level in the work environment is usually moderate. *Oklahoma Farm Bureau & Affiliated Companies is an Equal Opportunity Employer* Powered by JazzHR Gb8xJIRlFC

Job Description Performs administrative duties and advanced level receptionist duties within the agency. Assists with electronic health record entry and wellness & community connections. Answers phones, greets visitors/staff coming to area, supports core team, and performs general office duties related to the program. Completes routine assignments and/or special assignments on a daily basis. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Performs program opening/closing responsibilities as pertains to assigned area, including securing confidential items Types correspondence, memoranda, reports, copies and distributes information as directed Performs duties as required to understand and maintain the electronic health record system Ensures adherence to documentation process for prescribed word processing procedures Coordinates and manages agency forms, materials, and printing requests; receives bids for printing jobs or special projects, and checks for quality, quantity, cost accuracy and efficiency; and maintains agency reference manual forms Answers, screens, and routes telephone calls and visitors Directs clients, visitors and staff to program area and assists them with their particular needs Coordinates meetings, schedules, and appointments (clients staff and/or community Assists with the facilitation of Care Plans for consumers within the Red Rock Health Team Performs other duties as required QUALIFICATIONS High School Diploma or equivalent with specialized vocational-technical or business training Relevant Associate's Degree preferred Excellent interpersonal and communication skills Ability to prioritize work and perform under pressure, and think quickly in unusual/stressful situations Experience working with community services Detail oriented, with excellent organizational skills Intermediate computer skills PHYSICAL REQUIREMENTS Must have the ability to stand or sit for long periods of time Must have the ability to lift, push, or pull a minimum of 25 pounds Ability to travel approximately 10% of the time Ability to use telephone, PC, fax machine, copy machine, and printer HOW WE TAKE CARE OF YOU! We pay a generous portion of your Health Insurance Low-cost Dental and Vision Insurance Retirement Plan with employer contributions equal to 5% of annual salary Student Loan Repayment Options No Cost Employee Assistance Plan 3 Weeks Paid Time-Off (increases annually between years 2-10) 9 Paid Holidays 1 Floating Holiday to use at your discretion. 4 Rest and Relaxation Days 3 days of Education Leave 4 hours of Volunteer Leave Eligible for Pay Increases and Bonuses Annually Employer Paid Long-Term Disability and Life Insurance Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Red Rock Behavioral Health Services does not discriminate based on race, color, national origin, religion, gender, gender identity, age, marital/familial status, sexual orientation, or disability.

The Research Project Assistant for the University of Tulsa Indoor Air Program will report directly to the Program Director, Dr. Richard Shaughnessy. A degree of analytical ability and inductive thinking, combined with being adept using Excel and Microsoft Office suite are required of this position. The ability to multitask, communicate well, and efficiently respond to program-related issues is of utmost importance. CHARACTERISTIC DUTIES : Supports the Program Director on all research project timelines; ensuring all deliverables are met. Assists the Program Director with editing technically-detailed research reports. Assists the Program Director with overseeing fieldwork and managing data collection. Maintains financial oversight for program: prepares budgets and tracks accounts, to ensure effective operation of the Indoor Air Program. Communicates effectively with all project personnel and the public on Indoor Air Program Issues. Assists the Program Director with developing grant proposals. Physical Demands Office setting, minimal physical demands Preferred Qualifications MINIMUM QUALIFICATIONS : Excellent communication and interpersonal skills; time management expertise; self-starter with the ability to organize and manage multiple projects with minimal supervision; proficient Microsoft Office skills; strong abilities to track budgets and project tasks based on Program Accounts. PREFERRED QUALIFICATIONS : 2 years of proven communication and administrative experience; experience in university setting a plus.

: BEHAVIOR SUPPORT ASSISTANT SALARY SCHEDULE: TEACHER ASSISTANT - SCHEDULE BB DEPARTMENT: SECONDARY INSTRUCTION FLSA STATUS: NON-EXEMPT SAFETY-SENSITIVE: YES This position is responsible for monitoring student behavior during the school day. Their duties are to help the staff with all aspects of student behavior. Work is performed under the general supervision of the site principal. QUALIFICATION REQUIREMENTS: Ability to perform each essential duty satisfactorily. Must pass physical, drug testing, and background felony check. High school diploma or general education degree (GED) is required. Ability to compose and write correspondence, memos and behavior reports. ESSENTIAL DUTIES AND RESPONSIBILITIES: Follows the time/task schedule assigned by the site principal. Maintains neatness and orderliness of the school to promote a positive experience for students. Knows and understands the rules of discipline with students. Maintains discipline in all non-instructional areas as directed by the site principal. Expected to use professional conduct at all times. Develop a positive rapport with students. Establish positive professional relationships with students, family, and staff. Additional duties that may be assigned by immediate supervisor or above. LANGUAGE AND GRAMMAR SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. The noise level in the work environment will vary from somewhat loud to extremely loud. To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned. DISCLAIMER: Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This half-time position provides services and support to administrators, faculty, and staff within the Division of Agricultural Sciences and Natural Resources ( DASNR ) in the scope of assigned HR functions. Must become familiar with DASNR on- and- off-campus structure; enjoy working with people; able to multi-task; pay close attention to detail; maintain confidentiality; have a desire to learn OSU policy and procedures; workers' comp, the on-line EA system, etc., and enjoy a variety of work assignments. Willing to be flexible with proposed hours of work schedule. Work Schedule Twenty hours to be scheduled by supervisor.

The Project Assistant will provide administrative and support services within the Project Management department. Supervisory Responsibilities None. Duties/Responsibilities Provides administrative and support services to the Project Manager. Assists with the coordination of projects, including those related Phase I and Phase II site assessments, technical report writing, and additional site techniques. Assists with budget preparation, project changes, development of goals, and short- and long-range planning. Maintains necessary files and records be compliant with local, state, and national laws, guidelines, and ordinances. Aid in remediation with field staff and Project Managers. Assist with the development of training materials and SOPs for in-house purposes. Dedicate the necessary time to complete work duties, which may require working more than 40 hours per week, and sometime requires work during non-regular business hours and from home. Promotes a cooperative and supportive work environment and performs other related work as required and other duties as assigned. Required Skills/Abilities Excellent written and verbal communication skills. Knowledge of project management principles and practices. Knowledge of administrative principles and tasks. Ability to remain calm in high pressure situations. Current knowledge of principles and techniques involved in environmental site assessments. Be thorough and pay great attention to detail. Ability to maintain necessary files and administrative records. Proficient in Microsoft Office Suite or similar software. Education and Experience Bachelor's degree in environmental science, Physical Science or Geology preferred but not required. Extensive previous experience may be substituted. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to work in different weather conditions. Must be able to travel and possibly stay overnight at times when the job requires. Must be able to lift up to 25 pounds at a time. Must be able to wear required PPE. Must be able to traverse dangerous and hazardous areas during a variety of situations.

* 492416 * Langston * VP ACADEMIC AFFAIRS (LU) * Staff Full-time * Opening on: Jun 10 2025 * Dean for School of Education (LU) * High school diploma or equivalent Add to favorites Favorited View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm Appointment Length Regular Continuous/Until Further Notice Hiring Range $33,000 - $36,000 Priority Application Date Resumes will be accepted until the position is filled. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position The Administrative Specialist I is responsible for coordinating and executing the daily administrative and technical functions of the School of Education and Behavioral Sciences. * Manage day-to-day administrative operations including answering and routing phone calls and emails. * Coordinate course scheduling processes. * Establish and maintain electronic and physical filing systems. * Maintain databases for record-keeping, assessment, and accreditation purposes. * Order, track, and document textbooks and desk copies. * Support admissions, enrollment, and communication needs of students and external stakeholders. * Open the office daily and ensure it is ready for business operations. * Provide administrative and technical support to SOEBS chairs, faculty, and staff. * Serve as a professional point of contact for faculty, staff, students, and external stakeholders. * Operate academic, fiscal, and human resources systems. * May oversee and guide student employees performing similar administrative work. * Perform other related duties as assigned to support the overall mission and daily functions of the School and University. Required Qualifications * High School/GED * One to two years of experience performing administrative and/or secretarial duties (may include internships, part-time work, or experience in corporate settings). Skills, Proficiencies, and/or Knowledge: * Proficient in communication, organization, and general office technology. Preferred Qualifications * Associate or bachelor's degree in a related field. * Experience working in a school or university environment. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) Academic Advisor/Recruiter - 001544 Langston VP ACADEMIC AFFAIRS (LU) Associate Registrar/Veteran Affairs Coordinator-1954 Langston VP ACADEMIC AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d10985fa23206b7c6c99f91f9d4ebe9&postfix=2_0">

The Housing Administrative Coordinator will understand and model the mission of NSO. The Housing Administrative Coordinator will understand and practice NSO's policy on confidentiality in respect to all NSO information. The Housing Administrative Coordinator will exhibit professional behavior in all facets of work at NSO. The Housing Administrative Coordinator will exhibit teamwork with all NSO staff. The Housing Administrative Coordinator is a hybrid role bringing both detailed administrative tracking, support, and supervision of housing program-related matters and direct case management to mothers in NSO's Transitional Housing Program. ESSENTIAL FUNCTIONS: Housing Assistant: Assist with direct supervision of all staff in the Housing Department. Supervision includes but is not limited to conducting regular supervisor/department meetings; mentoring and coaching staff and providing training and professional development opportunities. Assist with fostering a collaborative and client-centered approach among staff. Responsible for the data management and quality control of the HMIS and CTRAX database. Review client files to ensure case management plans address identified needs, are up-to-date and that data quality is maintained. Assist the Grant Writer by collecting, organizing, and submitting program data for grant applications and reports Assist with addressing tenant concerns and ensure fair housing practices. Maintain professional verbal and written communication with the client, Case Managers, service providers, and support personnel. Collect program fees for all Housing properties. Assist with reports designed to track outcomes and ensure compliance within guidelines of the agency as well as key funding organizations such as Oklahoma Housing Authority, HUD, OHFA, United Way, Regional Food Bank, and other public/governmental or private foundations as required. Be available and responsive to clients and authorized service providers/family members. Identify opportunities for housing advocacy and collaborate with the Housing Director in pursuing them. Provide crisis intervention and problem-solving support when urgent housing-related issues arise. Assist in the orientation process for new clients entering housing programs, including reviewing program expectations, rights, and responsibilities. Provide coverage and support during housing inspections, move-ins, and lease signings to ensure a smooth process for clients. Will occasionally work at other NSO properties for coverage and services to clients. Work with the Transportation Coordinator to coordinate transportation for housing residents and clients. Complete inventory and shopping for groceries/supplies for the PD Weekly Market. Schedule and coordinate life skill classes to clients in transitional living programs. Always ensure HIPPAA compliance. Perform other tasks as requested to support NSO housing programs. Martha's House and Gatewood Case Manager: Create, maintain, and support individual case plans for client self-sufficiency and success, including case coordination and case plan implementation. Explain program rules, policies, and regulations to clients. Create and maintain accuracy of client files with all necessary supporting documentation in a timely manner; close client files within established timelines as transitions occur. Meet with clients of the MH/GW program weekly to support and document progress on case plan. Conduct room inspections every week; provide clients with inspection reports stating pass/fail and comment as needed, log results in each client file. Conduct weekly property inspections of the entire facility Work with residents and other staff members to maintain safety, cleanliness, and overall appearance of interior of facility. Assign, schedule, and supervise client's weekly building upkeep chores. Complete the requested statistics, weekly capacity reports, and monthly reports within established timelines. Participate in Housing Department rotation of On-Call status. This requires being On Call in the evenings and on weekends for a period of two weeks, usually five times per year. Report success stories to Communications Department in a timely manner. Monitor and ensure compliance with visitor policies and procedures. Promote the organization by actively participating in tours and presentations. Report all property maintenance needs through Maintenance tracking software. Ensure property is well maintained and tour ready. Submit all purchase orders for food, and supplies needed to the Housing Director. JOB REQUIREMENTS: Applicants may have an associate's degree, preferred education in social work, human services or education. Two years or more experience working with the homeless preferred, with a minimum of one-year experience in human services field, homeless services, or residential programming preferred; a bachelor's level degree in lieu of stated minimum field-specific required work experience may be considered. The ability to pass distracted driving course. Must have access to reliable transportation for participation in the Housing On Call Program. Valid driver's license and auto insurance in the amounts of $100,000 Bodily Injury Liability, $300,000 Bodily Injury Liability per Accident and $100,000 Property Damage. Clearance of background check, motor vehicle report and drug screen. This is a Safety Sensitive Position and therefore is not subject to the protections of the Oklahoma Medical Marijuana and Patient Protection Act. SKILLS AND ABILITIES REQUIRED: Knowledge of affordable housing/housing issues faced by homeless individuals. Active listening skills/commitment to fully understand the client's point of view. Requires the ability to work independently. Detail orientated. Strong organizational skills. Requires clear, oral, and written communication skills. Ability to communicate difficult and complex housing choices to clients who possess a range of listening and processing challenges. Possess strong interpersonal skills and have excellent client care services. Ability to maintain a non-judgment, non-reactionary, and non-defensive communication style during challenging discussions. Exceptional personal skills that permit the candidate to work with a diverse community and build collaborative relationships with a variety of community stakeholders. Critical thinking skills that enable the candidate to make sound judgments in developing and time-sensitive situations. Ability to responsibly prioritize competing tasks and handle multiple tasks simultaneously but also follow through in a timely manner. Capacity to follow NSO's record-keeping/reporting protocols. WORKING CONDITIONS: Most of the time spent in this position is in a well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation. This job requires moderate physical activity performing in a primarily administrative nature. Occasional periods of high stress. Position is full-time or up to 40 hours per week. The position is based at NSO Martha's House facility but may be required to work from other housing properties at times. Regular work schedule: Regular work schedule will include one to two evenings per week. An occasional weekend will be required, as will participation in the rotation of NSO's Housing On-Call Program. Regular hours are generally 40 hours per week. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Job Description ACADEMIC AFFAIRS ANNOUNCES AN OPENING IN THE HEALTH SCIENCES DIVISION Administrative Support Specialist, Dental Hygiene (10 Months) Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondences submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: December 12, 2025 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on November 7, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American with Disabilities Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799 Powered by ExactHire:188195

The position includes administrative support, telephone answering, document scanning, and occasional courthouse errands.Responsibilities: Answer and direct incoming phone calls in a professional and courteous manner. Greet clients and visitors, ensuring they feel welcome and attended to. Handle incoming and outgoing mail and deliveries. Scan, label, and electronically file legal documents and correspondence. Maintain a clean and organized reception and common area. Perform light clerical duties such as copying, filing, and data entry. Coordinate with attorneys and legal staff to support daily office operations. Occasionally run errands to the courthouse or other local offices as needed. Supervisory Responsibilities This job has no supervisory responsibilities. Competencies To perform the job successfully, an individual should demonstrate the following competencies : Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Judgement - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Works quickly. Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED) and one to three months related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software. Certificates, Licenses, Registrations Current and valid driver's license. Other Skills and Abilities Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment. Telephone and typing skills required. Attention to detail is essential. Worker is expected to maintain regular attendance. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The worker is regularly in a typical office environment and is not subject to adverse environmental conditions. The noise level in the work environment is usually moderate. *Oklahoma Farm Bureau & Affiliated Companies is an Equal Opportunity Employer*

1. Serve as first line of impression/contact for Graduate College. 2. Distribute various documents and denote student records received. 3. Document receipt of various records on SIS . 4. Provide assistance as needed in various projects/deadlines in the admissions process. All other duties as assigned. Work Schedule Monday through Friday 8:00 a.m. - 5:00 p.m. Occasional overtime Twice yearly Graduate Commencement ceremonies

Job Description STUDENT AFFAIRS ANNOUNCES AN OPENING IN THE ACADEMIC ADVISEMENT OFFICE Administrative Support Specialist Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondence submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: January 6, 2026 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on December 9, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American Disability Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799 Powered by ExactHire:189600