Administrative specialist jobs in Olympia, WA - 293 jobs

Administrative Coordinator Contract: 6 Months Pay rate: $24/hr on W2 Must Haves: 1.) Serve as an Executive Calendar Coordinator 2.) Coordinate the onboarding process 3.) Manage invoicing activities Job Description: The Coordinator supports a variety of administrative activities assisting the division personnel in performing their duties and responsibilities with a high degree of safety, reliability, and efficiency within the department. This individual contributor role is responsible for working with the leadership of the Material, Components, Transitions, Maintenance Planning & Technical training teams to efficiently manage the administrative, technology and business management functions of the team. Key Duties Assists the department leadership with creation and publishing of departmental metrics, policies, and other guidelines. Administers division SharePoint sites and updates content for division users. Manages calendaring activities for the Director(s) and Managing Director(s), coordinating, scheduling requests from internal customers, including senior executives and vendors, as well as arranging meeting locations, equipment, and catering needs for on-site and/or off-site meetings. Manages new employee onboarding processes to ensure appropriate accommodations, badging, tools, and other resources are available to maximize the new employee experience and efficiency. Coordinates the Uniform needs for Stores personnel. Coordinates vendor invoice processing and coordination with AP to ensure prompt and timely payment of supplier invoices. Coordinates office supplies for assigned departments. Coordinates division and departmental recognition programs and assists with employee engagement activities.

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for an Administrative Assistant to support the Alaska Fisheries Science Center's North Pacific Observer Program (NPOP). Primary Function: The Administrative Assistant will work from the Seattle field office and report to the Program Manager. The successful candidate will support field and management staff working under the NPOP contract for the Alaska Fisheries Science Center. They will assist with reports and file management for other AIS contracts as needed. Duties/Responsibilities: Track and reconcile observer hotel stays and charges. Track and ensure observer certification requirements are up to date. (CPR/First Aid, physicals, REAL ID's, contact info, and observer certification) Track gear inventory in Seattle and Alaska offices. Order more gear and repair gear under the direction of the manager. Issue gear to observers. Contacting inactive and active employees about scheduling work deployments according to field effort needs. Enroll observers into appropriate training/briefings under the direction of the manager by completing briefing forms and registration packets. Create AIS Orientation schedules for observers in training for Manager review. Send meeting notifications to observers. Participate in meetings as requested. Facilitating the delivery and replacement of equipment and personal items that might be lost or damaged during deployment. Conduct Blakeley House Orientation and Tour for new employees. Assist in maintaining property, and keeping house stocked with supplies. Receiving calls in support of ODDS, updating the observer tracker, and other relevant work products. Forwarding the field phone as necessary. Updating Ring Central call rules per the Call Center schedule created by the Manager. Completion of daily, weekly, and monthly tasks and reports. This includes data quality scores for observers that received an NMFS evaluation. Provide transportation to observers in Seattle. Assist with other reports and tracking as needed. Compensation: Candidates will be paid an hourly rate to be negotiated, and total compensation will vary depending on candidates' depth of experience. This is a full-time position. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits. Minimum Qualifications: Bachelor's degree 1-2 years Administrative Assistant Experience Attention to detail Organizational Skills Proficient in Microsoft Suite Preferred Qualifications: Bachelor's degree in science related field 2+ years Administrative Assistant experience Experience deploying on commercial fishing vessels as an Observer Travel: No Travel Anticipated. Location: 3216 NE 45th Place, Suite 106, Seattle, WA 98105 Contact: If you would like to apply for this exciting new opening, please visit our Careers Page to submit the required information: Resume Cover letter detailing relevant experience. 3 professional references (name, email address and phone number) All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please reach out to our Talent Team or call ************. An Equal Opportunity Employer It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law. Must be able to work in the U.S. • VEVRAA Federal Contractor • Request Priority Protected Veteran Referrals • Equal Opportunity Employer

Fenwick is seeking a Legal Secretary who will perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals, providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients. This position offers a hybrid schedule and requires three days on-site in our Seattle, WA office with the possibility of additional required in-office days depending on business and client needs and requires a 37.5 hour work week supporting an 8:30 am - 5:00 pm daily schedule. Job Description: Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors. Responsible for producing high quality and error free work product in a timely manner. Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams. Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services. Shared responsibility across offices for coverage of attorneys and paralegals. Possess a solid understanding of the litigation process: Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement; Prepare, file and serve Answer to Complaint; Arrange for service via a Process Server. Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney's litigation practice. Working knowledge of the court's PacerPro and its workflow procedures/protocols. Proficient in managing all aspects of the discovery process, including drafting, formatting, and proofreading discovery requests and responses, organizing documents, and coordinating with attorneys, clients, and opposing counsel to ensure timely and accurate production of materials. Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation. Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access. Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles. Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel. Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities. Perform a variety of administrative functions including preparing check requests, invoices and reimbursements. Responsible for managing and keeping assigned attorney's calendar updated with relevant information, i.e., client meetings, court deadlines, etc. Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents. Knowledge of timekeeping protocols; assist with entering attorney time, as necessary. Acquire knowledge and understanding of the Firm's resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks. Ability to be flexible and available to work overtime as necessary. Perform other tasks as assigned. Additional responsibilities may include: Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.). Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator. Respond to client requests for month-end estimates. Monitor, identify and resolve A/R and collections issues, as necessary. Desired Skills and Qualifications Possesses interpersonal skills necessary to support positive working relationships and to effectively communicate, interact, and follow instructions in a demanding environment with/from a diverse group of attorneys, staff, clients and vendors with demonstrated poise, tact and diplomacy. Ability to multitask in a highly demanding, deadline-driven environment. The ability to prioritize and manage time effectively to ensure assignments are completed in a timely manner while operating in a fast-paced environment. Ability and desire to learn and apply new skills and knowledge by attending all ongoing technical training, secretarial and department meetings. Exercise discretion and independent judgment in resolving problems, recommend solutions as appropriate and/or work with the service departments to resolve issues. Must possess a keen eye for details, by proofing materials; demonstrate accuracy and thoroughness to meet the Firm's standards. Adapt to changes in the work environment, manage competing demands and the ability to pivot quickly to manage unexpected events. Ability to work proactively and independently with minimal supervision but can also work within a team. Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks and other essential duties. Affinity for and knowledge of current technology and ability to comfortably adapt to new technology. Ability to identify future challenges and be proactive in offering solutions before they materialize. Initiative to identify areas and processes for improvement and takes action to implement change. Effective self-management and ability to make sound, independent decisions. High level of accountability; consistently meeting agreed-upon commitments. Reporting to the Senior Manager, Legal Administrative Services, the ideal candidate will have 5+ years of experience supporting litigation attorneys/paralegals in a law firm setting. Knowledge of patent litigation procedures is strongly preferred. Experience with independently e-Filing documents in accordance with the federal and states court's rules is required. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $76,000 - $108,250 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

The Seattle Police Department is seeking a highly motivated, customer service focused and detail oriented Administrative Specialist II-BU for the Crime Records Unit. The selected individual will work Monday through Friday, rotating Saturdays, and mandatory holidays. Crime Records works with insurance, criminal justice, governmental, and law enforcement agencies for incident/accident reports, background checks and in-custody arraignment. This position will report to the Administrative Support Supervisor. * Provide a full range of administrative support for the Department, inside/outside Law Enforcement/Criminal Justice agencies, Insurance Agencies, and the Seattle City Prosecutors Office in a fast-paced, customer service-oriented environment. * Understand the work processes and procedures of the Crime Record Unit and adjust priorities on short notice based on the needs of the unit. * Meet deadlines for processing reports for the Seattle Municipal Court Arraignment Calendar. * Answer high volume of telephone calls, direct calls, retrieve and answer voicemail, answer email, disseminate incoming and outgoing mail, and prepare correspondence and interdepartmental memos. * Process requests for reports and investigative files and disseminate interdepartmentally, as well as outside the department. * Learn and interpret state mandated RCW's and apply them to the job task. * Exercise good judgment, organize workload, problem solve, and provide good customer service. * Assist internal Law Enforcement with information and procedures. * Numerically organize, scan and file reports. Shifts include rotating Saturdays and Holiday coverage.Required Qualifications: Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform the work of the class). Desired Qualifications: * Intermediate skills in Microsoft Office Suite programs. * Ability to communicate clearly, handle a variety of tasks, and assignments in a timely manner. * Team oriented and possess a positive work ethic. * Ability to lift to waist and overhead up to 25 pounds and carry boxes weighing up to 30 pounds. * Detail oriented, organized, and very thorough. Position Requirements: * Pass a Seattle Police Department Background Investigation. * Must perform work on-site. No remote work option is available for this position.About the Department: The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences. The Seattle Police Department is an Equal Opportunity Employer that Values Diversity in the Workforce. Additional Information: The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: *********************************************************************************************************** The full salary range for this position is $36.89 - $41.31 per hour. New employees begin at Step 1 of the pay progression, which is $36.89 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime. How to Apply: * Apply online at **************************** Please refer to: Job# 2026-00052 * A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required. * Incomplete applications will not be considered. If you have any questions, please contact Roth Lim at ********************.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Administrative Specialist position serves as the executive principal assistant to the Chief Investment Officer ("CIO") and Chief Operating Officer ("COO"), directly managing and coordinating the communications, scheduling and daily responsibilities in the areas of executive administration support, travel management, and business operations. This position reports directly to the CIO. With delegated authority, this position has primary management of the CIO's schedule, demonstrating strong working knowledge of operational areas of responsibility, strategic priorities and constituencies' relations. In addition, this role oversees the UWINCO team's DEI initiatives to provide education and awareness to the team. A high level of professional discretion is crucial to this position and its interactions with senior UW leadership, UWINCO Board members, members of the investment community and the general public. This position requires a high-level of independent judgement in planning and decision-making with regard to all aspects of administrative and business operations within the UWINCO office. Must employ strong problem solving skills and be capable of managing multiple and competing priorities with frequent tight deadlines skillfully, accurately and confidentially while demonstrating discretion and independent judgement in all areas of operation. Flexibility to work long hours if needed. Ability to process large volume of emails daily for CIO. The UWINCO Office manages over $9 billion of endowment, operating and life income funds. Theses positions interact regularly with the UW Board of Regents and UWINCO board members. The decisions made by these groups have an extremely significant impact on the financial health of the University, and the administrative positions are integral to the ability of the UWINCO Team, Chief Investment Officer (CIO), Board of Regents and UWINCO Board to make decisions regarding the University's investments. **Duties & Responsibilities** **Executive Administrative Management** - Serve as Principal Assistant and confidential liaison to UWINCO CIO and COO. Provide high level direct, confidential, executive administrative support, project management and analysis which includes handling of confidential and sensitive information. - Proactively manage complex schedules based on changing priorities and emerging issues, exercising independent judgement in prioritizing needs and events including negotiating conflicts and evaluating the need to reschedule, postpone or relocate meetings. Initiate coordination of meetings, including management of all logistics and planning. Handle all scheduling in a timely and accurate manner. Ensure CIO/COO are fully briefed on agenda items and receive all required materials. - Manage day to day operations for the office of the CIO. Draft correspondence and prepare communication materals for internal and external distribution. Plan and attend team meetings; initiate preparation of meeting materials including agenda, presentations, and research. Maintain meeting records and gather background information in a timely manner. Bring outstanding issues to the CIO's attention. - Track and manage mail and correspondence, including very heavy volume of electronic mail, throughout the day. Take action as needed, including drafting responses and utilizating professional discretion in providing, reviewing and routing as appropriate, ensuring CIO and others are aware of matters requiring their attention. Exercise discretion and independent judgement in dealing with sensitive issues involving the general public, investment managers and consultants. - Liaise with Board of Regents office in coordinating meetings between Regents and UWINCO. - Read and stay current with daily investment news including Bloomberg news, company websites and other sources. Manage research projects as assigned. - Exercise independent judgement in responding to a wide variety of non-routine matters. **Diversity, Equity and Inclusion (DEI)** - Create internal DEI team to facilitate education and awareness. - Lead all staff DEI meetings; independently choose discussion topics and various meeting formats. - Research new recruiting avenues for team. - Facilitate all staff book reading; create small group discussion topics. - Attend DEI webinars and meetings to increase knowledge of current issues. **Travel Planning and Management** - Manage coordination and travel planning, both domestic and complex international trips, for CIO and other team members. Evaluate most advantageous flight routes and balance with need for low cost options and flexibility for last minute changes. - Develop understanding of International Visa requirements, application process and deadlines. - Independently construct travel itineraries in accordance with University policies and procedures. - Process and track complex travel expense reimbursements, in accordance with University and state policies. - Stay current with University and state policies with regard to university-sponsored travel. Responsible for creating, communicating and implementing new internal team travel policies as needed. **Business Operations** - Independently manage and execute special projects as requested by the CIO. Many projects delegated to this position are unique, confidential and may require exercising independent research and decision making. - Track and reconcile monthly ProCard charges. - Maintain a high level of professionalism and customer service in managing inquiries and coordinating responses. Manage multi-line phone system; exercise independent judgement in screening, triaging and escalating calls as appropriate, responding to calls from individuals at all organization levels, both internal and external stakeholders. - Provide direct or back up activities of staff as needed and coordinate with team to accomplish the overall mission of the unit. Proactively coordinate workload within the office to ensure adequate team coverage and cross training is available at all times. - Complete complex tasks and projects quickly utilizing the right mix of independent judgement and consultation with leadership. React with appropriate urgency and an unyielding sense of calm to situations that require a quick turnaround. Maintain a high level of tact, discretion and diplomacy. - Other duties as assigned. **Minimum Requirements** - Bachelor's degree - 4 years' accumulated professional experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. **Additional Requirements** - Demonstrated professionalism, discretion and initiative in carrying out the responsibilities of the position in a confidential manner. - Ability to maintain a high level of confidentiality. - Experience planning complex trips and meetings (domestic and international) for multiple individuals simultaneously. - Self-directed individual with a strong work ethic and service orientation. Ability to anticipate the needs of the unit and respond proactively. - Excellent oral and written communication skills in an environment requiring diplomacy and judgement in managing interactions with individuals at all levels inside and outside the organization. - Ability to adjust to rapid changes and execute fluid management of multiple priorities in a dynamic environment. - Demonstrated success in roles requiring strategic, creative thinking and problem solving, as well as attention to detail and the ability to manage multiple priorities in a highly dynamic environment. - Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint, Outlook, electronic mail, web searches and electronic calendar programs. **Desired** - C-suite experience highly desired. - Familiarity with investment management concepts and terminology. - Familiarity with University systems and procedures, particularly travel. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $80,004.00 annual **Pay Range Maximum:** $110,004.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Administrative Specialist C Job Number: 1325191 Posting Date: Dec 5, 2024, 10:42:03 PM Description Job Summary: Provides advanced administrative support associated with office operations. Performs a variety of complex administrative duties such as word processing, managing calendars, compiling reports, filing and answering telephones in a complex departmental environment. Requires a higher level of knowledge and in-depth understanding of complex and confidential departmental, Kaiser Foundation Health Plan of Washington and/or Kaiser Permanente information. Receives no instructions on routine work, general instructions on new projects. This level requires a minimum of five (5) years of job-related experience and initiative and the use of independent judgment and discretion in non-routine matters. Essential Responsibilities: Manages calendars, arranges appointments, meetings anticipating organizational and leadership priorities. Plans travel itineraries. May direct others in doing some aspects of this work. May answer telephone inquiries, takes and relays messages and greets visitors but usually directs others doing this work. Screens telephone calls/visitors, refers to appropriate staff member. Explains Departmental, Division and KFHPW policies and procedures in response to inquiries. May provide information to top level management and external customers or stakeholders in a manner that requires in depth knowledge and understanding. Plans, coordinates and implements space and equipment changes for a large Department or Division. May operate a variety of office equipment. May place orders for supplies and office equipment. May be responsible for basic computer and software planning, instruction and implementation for a broad range of staff. Establishes/maintains complex departmental filing systems including confidential departmental files and records.Directs others in sorting and routing department mail. Reviews/screens managers mail, researches issues and provides recommendations. Uses a variety of word processing software to type letters, reports and presentation materials. Composes significant amounts of correspondence on own initiative without supervisors review. May include confidential information. Performs desktop publishing on a more routine basis. Proofreads documents for typographical, spelling and content errors. Maintains established databases, generates routine reports from such data. May create more complex spreadsheets/graphs using departmental and KFHPW information. Tracks/monitors budgets, posts data to ledgers. Reconciles invoices and resolves discrepancies. Collects data with limited or no direction, formats ad hoc reports. Completes full quality/accuracy review of data and analyzes data and formulates conclusions or recommendations beyond variance reporting. Supervises staff on a regular, on-going basis with hire, fire, training and performance management responsibility and authority. Coordinates and organizes projects, most without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations. Develops timelines, prepares work plans and sets agendas sometimes without review. Takes minutes, finalizes and distributes minutes without review. Qualifications Basic Qualifications: Experience Minimum five (5) years of administrative or comparable experience. Education High School Diploma OR General Education Development (GED) required. License, Certification, Registration N/A Additional Requirements: Experience with project planning and coordination.Writing and math skills.Customer service and communication skills.Initiative, discretion and analytical ability.Proficiency with software used by the department.Typing: 55 WPM.Skills testing as appropriate. Preferred Qualifications: Advanced education courses.Primary Location: Washington-Renton-Renton Administration - Rainier Regular Scheduled Hours: 40 Shift: Day Working Days: Mon, Tue, Wed, Thu, Fri, Sat, Sun, Variable Start Time: 07:00 AM End Time: 03:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Public Department Name: Renton Admin Rainier - Pop Mgmt UR-Admin Support Svcs - 1130 Travel: No Employee Group: NUE-WA-04|NUE|Non Union Employee Posting Salary Low : 51600 Posting Salary High: 66770 Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.Click here for Important Additional Job Requirements. Share this job with a friend You may also share this job description with a friend by email or social media. All the relevant details will be included in the message. Click the button labeled Share that is next to Submit.

Ryther is a recognized leader in behavioral health services for children, youth, young adults and their families facing complex challenges. We are dedicated to providing comprehensive services and innovative treatments. We guide, coach, and teach so that every child/youth and family we work with may experience new ways of thinking, develop positive relationships, and realize a better life. We are seeking an organized, detail‑oriented Associate Electronic Health Record (EHR) & Information Administrator to support the day‑to‑day administration of our electronic health record system. This role is ideal for someone who enjoys problem‑solving, supporting staff, and working behind the scenes to ensure accurate, compliant, and efficient health records. In this role, you will assist with EHR system maintenance, user support, training, documentation, and data quality efforts while collaborating closely with clinical and administrative teams. Credible is the electronic health record we currently use. This position is Monday - Friday, from 9-5pm. While this is predominantly a remote position, you must live in Washington state, and occasional travel to the office in North Seattle is required. Key Responsibilities: Provide daily administrative support for the EHR system Serve as a primary contact for basic EHR questions and troubleshooting; escalate complex issues as needed Maintain EHR documentation, procedures, and user guides Assist with onboarding and training staff on EHR workflows and functionality Assist with data collection and basic reporting for assigned projects Conduct chart reviews and communicate documentation issues with providers and clinical managers Qualifications: Associate or Bachelor's degree required Experience with electronic health record systems or similar electronic data systems preferred (specific experience with Credible is a huge plus) Basic experience or interest in project coordination or administrative support Proficiency in Microsoft Word, Excel, and Outlook (O365 experience preferred) Strong organizational skills and attention to detail Ability to handle sensitive and confidential information appropriately You'll have the following benefits: Medical/Dental Benefits (Premium covered up to 94% by Ryther, depending on plan , and we pay $5000.00 towards your deductible and out of pocket max) 15 Days Paid Vacation (which increases to 17 after your second year, and by 1 each year after that) 10 Sick Days (Vacation and Sick time rollover) 9 Paid Holidays, and 1 Floating Holiday Free Medical Telehealth Appointments for you and anyone in your household (General Medical, Dermatology, Mental Health, Neck and Back Care, Nutrition, etc.) Employee Assistance Program for you and your family through WorkLife 40% Off Aflac Supplemental Insurances (Free Aflac Identity Theft Protection) 403b Tax Deferred Retirement Plan Life Insurance ($50,000.00) Ryther is a registered 501c(3) which qualifies for the federal Student Loan Forgiveness program What We Value: Commitment to Ryther's mission, vision, and values. Respect for diverse lifestyles, cultures, and abilities. Team-oriented mindset with strong self-management skills. Adaptability and a proactive approach to change and servant leadership. Ryther seeks to create a work environment that reflects the diverse community that it serves. People of color, LGBTQIA2s+, persons with disabilities, and multi-lingual individuals encouraged to apply. Our diversity is our strength! To apply, please send cover letter and resume.

COMPANY INFORMATION: Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry's best teams, engineered solutions, service support, and products. At ATS, we custom engineer and install building automation systems to optimize buildings' mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel. Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative. ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure and we take pride in our employees' ability to grow their career and find long-term success at ATS. JOB SUMMARY: The ATS Energy Department is experiencing rapid growth and is expanding its administrative team. We are seeking a motivated, detail-oriented, and curious individual to join us as an Administrative Assistant. In this role, you will provide vital support to our Energy Service and Construction teams, assisting with a variety of tasks including project billing, subcontractor management, and general administrative coordination. This is an excellent opportunity for someone who thrives in a dynamic environment and is eager to grow with a forward-moving organization. DUTIES AND RESPONSIBILITIES: Project Entry for Service and Construction Projects Department of Labor and Industries Intent to pay prevailing wage filing, Certified Payroll and Affidavits Contract Compliance Support Subcontract administration including the management of subcontractor paperwork to include contracts, invoices, and prevailing wage details Accounts Payable Accounts Receivables Billing of Service Energy Projects Billing of Construction Energy Projects to include lump sum progress billings and Guarantee Maximum Pricing (GMP) SKILLS AND ABILITIES: Meticulous attention to detail Critical thinking skills Communication and Interpersonal skills Time management and organizational Skills Ability to multitask and succeed in a fast work paced environment Ability to work with multiple personalities and communication styles WORK ENVIRONMENT AND PHYSICAL DEMANDS: This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time seated at a desk or computer. Small repetitive motion with mouse and keyboard are required. COMPENSATION AND BENEFITS Annual base salary ranges from $45,760-$52,000, depending on experience Additional information about our benefits POSITION TYPE AND HOURS Full-time, exempt Typical Monday - Friday working hours with flexibility as needed CREDENTIALS AND EXPERIENCE Highschool Diploma or equivalent ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited. The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

* Responding to all the religious services/chaplains kites at RJC (providing materials, coordinating visits with clergy/religious volunteers) Providing reading glasses Updating service logs and departmental reports * Processing invoices * Scheduling professional visits * Tracking applications * Familiarity with Outook, Excel, and Word. * Work schedule, including lunch Monday through Friday 0800 to 1630. (some flexibility in the start time may be possible) In-person Duration: * Approximate duration of assignment August 20th start until at least 11/20/22. May go longer. * Location of assignment Primary would be site 1 Site 1- 500 Fifth Ave. Seattle, WA 98104 Site 2 620 W. James St. Kent, WA 98032 The work site would be for the day- Primary is Seattle. Pay: $24.12 per hour

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Vision insurance WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team. Key Responsibilities: Logistics Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments Schedule customer orders and work closely with sales, warehouse, and operations teams Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs Monitor inventory and assist with order tracking and delivery timelines Ensure compliance with all shipping regulations and company policies Administrative Generate and process customer invoices in coordination with the finance and sales teams Answer and route incoming phone calls and provide professional customer service Manage emails, and administrative correspondence Monitor office supplies and place orders as needed Monitor and update daily and weekly internal calendars Qualifications: Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination Strong understanding of supply chain, logistics, and order fulfillment processes Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus) Excellent organizational skills and attention to detail Ability to work independently and collaboratively in a fast-paced environment Strong communication skills, both written and verbal Preferred Skills: Experience in a distribution or telecom-related environment Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes Working knowledge of international import and export compliance Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth in a dynamic industry

ReqID: LOS0000UL **See it differently** You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. We're looking for a Construction Administration / Controls team member who will be located in our West Geography office locations. The role will form an integral part of our regional construction administration team and will help to deliver some of the most significant projects in the area. The successful candidate will support: quality in our designs, a high level of multi-disciplinary coordination; and key stakeholder awareness. This role will be a hybrid role where it will support both our construction administration and our controls team. There is an overlap between Building Construction and Controls and this will give the successful candidate exposure to cutting edge systems within some of the most exciting projects within our region. **The Opportunity** + Support our Construction Administration and Controls teams through project work - including new / existing construction and pre-design support. Projects will typically reside in the science, healthcare, higher education, transportation and commercial sectors. A general knowledge of all project types will be a strong attribute. + Coordinate and implement of project specific design activities including Process and Instrumentation and Control diagram development. Support our controls team to prepare building control diagrams for operation of HVAC, Lighting and Plumbing systems. + Participate in meeting and work with engineering team to maintain and develop client and stake holder relationships. Maintain a focus on building and maintaining quality relationships, both with our internal team and external counterparts. + Support the CA process from a multi-disciplinary standpoint. Facilitate timely responses to Contractor Request for Information (RFI's), submittals and inspection reports and ensure that responses are coordinated across trade partners.. + Participate in Construction site 'all-hands' or 'big room' meetings. Be accountable to report to the large team and convey information on the team's behalf, when necessary. + Provide measurement and verification services within existing building projects and support our commissioning team as necessary. + Support advance controls for High-performance and LEED Certified green buildings. + Capture lessons learned on projects and support in-house design reviews based on findings. Make recommendations for design improvements. Engage with our BIM process and pro-actively identify opportunities for coordination and constructability in order to support a high quality output. + Present lessons learned to the broader team 'non-field based' engineering team.. + Support the development regional standards for construction administration best practices, such as: digital platforms, test sheets and forms, specifications and site practices, and field reports. + Know the latest in relevant industry developments and technology advancements **Is this role right for you?** + Pursuing a Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Construction Management, or similar is preferred + Experience or understanding of commissioning / retro- commissioning projects + Experience developing and delivering a business strategy and work winning efforts + Engineer in Training (EIT), Certified Energy Manager (CEM) or equivalent qualifications. + LEED AP (desired) + Project sector experience in higher education, science, industry, healthcare, government, or transportation. + Participation in American Society of Heating, Refrigeration and Air-Conditioning engineers (ASHRAE) or equivalent organizations. + Must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role. We're looking for: + Changemakers: A passion for sustainable development and creating a better world is key. + Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. + Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. + Adaptable adventurers: You're ready to take on any challenge that comes your way. **What we offer you** At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: + Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. + Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. + Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. + Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. + Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities **Los Angeles Hiring Range** - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $24/hour to $43/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. **San Francisco Hiring Range** - The good faith base salary hiring range for this job if performed in San Francisco, CA is $26.50/hour to $47.50/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. **Seattle Hiring Range** - The good faith base salary hiring range for this job if performed in Seattle, WA is $24/hour to $43/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Seattle, WA will differ. **Next Steps** We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. **Different people, shared values** Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at. \#LI-EC1 \#GOARUP EOE-Protected Veterans/Disability

Pacific Office Automation is one of the largest independently owned document imaging and technology dealers in the nation Since 1976 we have grown to twenty eight branches located in nine western states With over 40 years of success in office equipment and technology salesservice our growth and reputation have afforded us great relationships with top manufacturers such as Canon Sharp Konica Minolta HP Ricoh Lexmark and many more At Pacific Office Automation youll find an amazing technology company full of growth opportunities great benefits and passionate coworkers who aim to help you succeed Among our company goals we aim to be a long term employer That means providing employees with the training and certification they need to keep up with the fast changing technology of our office machines devices and software At POA we believe that all voices can and should be heard regardless of seniority or tenure Position We are currently seeking a Warehouse Associate at our office in Fife WA Qualified candidates will be able to lift 50 lbs and be able to effectively multi task Familiarity with the office machine industry and OMD software is highly desirable Essential Job Duties ShippingReceiving product Use of a forklift to pull heavy stock off shelves Stand for a long period of time Cycle counts and participation during inventories Shipping and receiving Maintain accurate inventory counts Communicate via email phone or in person Maintain a clean and orderly warehouse environment Qualifications High School diploma Strong organizational skills Basic typing and computer skills Works well in a team and independently Communicates clearly and effectively Attention to detail Benefits 18hr starting Advancement and growth into leadership roles Team player environment MedicalDentalVisionLife insurance plans Matched 401k PTO Vacation Sick LeaveFSAHSA programs Our Commitment to Diversity and Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer All qualified applicants will receive consideration for employment without regard to race color national origin ancestry gender sexual orientation gender expression or identity age religion veteran status or any other characteristic protected by law We celebrate our employees differences because we know that diversity makes us stronger

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. Provide information about and referral to other services available in the community to homeless people and others in need. Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. Order, maintain and dispense office supplies and forms needed by staff. Schedule routine maintenance of office machines. Paperwork: Assist program staff to update and maintain current resource lists and information manuals. Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: Participate in staff meetings and in-service trainings, as appropriate. Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: Excellent typing and keyboard skills and clerical skills/experience. Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. Ability to work independently with a minimum of direct supervision. Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. Initiative and creativity in problem solving and system development. Careful attention to detail. Ability to communicate and work effectively with staff from various backgrounds and disciplines. Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply. Salary Description $31.42 - $34.69

UW Medical Center-Montlake has an outstanding opportunity for an Executive Assistant. WORK SCHEDULE * 40 hours per week * Day Shift HIGHLIGHTS * Provide high-level support to multiple executives and play a key role in driving organizational efficiency and strategic initiatives. * Oversee employee recognition and engagement activities, including awards and events that celebrate and connect our team. PRIMARY JOB RESPONSIBILITIES * Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and onboarding of new staff. * Oversee UWMC Recognition Program and coordinate UWMC Cares Awards to promote employee engagement and recognition. * Manage intranet content and internal communications to ensure timely and accurate information sharing across departments. * Plan and coordinate meetings, forums, and special events, including logistics, agendas, and follow-up actions. * Serve as UW ProCard holder and process invoices, purchase orders, and payments in compliance with UW and state regulations. * Respond to staff inquiries and provide guidance on policies, procedures, and operational resources. * Collaborate with committees and external agencies to support compliance, reporting, and organizational initiatives. REQUIREMENTS * Bachelor's Degree and 5 years of experience providing executive-level administrative support in a large, complex organization. * Proven ability to handle confidential personnel and financial information with discretion. * Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities and maintain professionalism under pressure. * Experience supporting C-suite or senior executives in an academic medical center or public-sector environment. * Familiarity with University of Washington systems such as Workday and the intranet. * Demonstrated success managing complex projects or programs involving multiple stakeholders. Commitment to continuous process improvement, service excellence, and collaboration across departments. * The position requires the ability to perform tasks such as sitting, standing, keyboarding, and occasional reaching, stretching, bending, and moving about. The role may involve lifting or carrying items up to 20 pounds. * Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. ABOUT UW MEDICAL CENTER-MONTLAKE UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances. The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit's light rail station across the street. Excellence. Exploration. Education. ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community. Compensation, Benefits and Position Details Pay Range Minimum: $61,512.00 annual Pay Range Maximum: $92,280.00 annual Other Compensation: * Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Administrative Specialist C Job Number: 1325191 Posting Date: Dec 5, 2024, 10:42:03 PM Description Job Summary: Provides advanced administrative support associated with office operations. Performs a variety of complex administrative duties such as word processing, managing calendars, compiling reports, filing and answering telephones in a complex departmental environment. Requires a higher level of knowledge and in-depth understanding of complex and confidential departmental, Kaiser Foundation Health Plan of Washington and/or Kaiser Permanente information. Receives no instructions on routine work, general instructions on new projects. This level requires a minimum of five (5) years of job-related experience and initiative and the use of independent judgment and discretion in non-routine matters. Essential Responsibilities: Manages calendars, arranges appointments, meetings anticipating organizational and leadership priorities. Plans travel itineraries. May direct others in doing some aspects of this work. May answer telephone inquiries, takes and relays messages and greets visitors but usually directs others doing this work. Screens telephone calls/visitors, refers to appropriate staff member. Explains Departmental, Division and KFHPW policies and procedures in response to inquiries. May provide information to top level management and external customers or stakeholders in a manner that requires in depth knowledge and understanding. Plans, coordinates and implements space and equipment changes for a large Department or Division. May operate a variety of office equipment. May place orders for supplies and office equipment. May be responsible for basic computer and software planning, instruction and implementation for a broad range of staff. Establishes/maintains complex departmental filing systems including confidential departmental files and records.Directs others in sorting and routing department mail. Reviews/screens managers mail, researches issues and provides recommendations. Uses a variety of word processing software to type letters, reports and presentation materials. Composes significant amounts of correspondence on own initiative without supervisors review. May include confidential information. Performs desktop publishing on a more routine basis. Proofreads documents for typographical, spelling and content errors. Maintains established databases, generates routine reports from such data. May create more complex spreadsheets/graphs using departmental and KFHPW information. Tracks/monitors budgets, posts data to ledgers. Reconciles invoices and resolves discrepancies. Collects data with limited or no direction, formats ad hoc reports. Completes full quality/accuracy review of data and analyzes data and formulates conclusions or recommendations beyond variance reporting. Supervises staff on a regular, on-going basis with hire, fire, training and performance management responsibility and authority. Coordinates and organizes projects, most without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations. Develops timelines, prepares work plans and sets agendas sometimes without review. Takes minutes, finalizes and distributes minutes without review. Qualifications Basic Qualifications: Experience Minimum five (5) years of administrative or comparable experience. Education High School Diploma OR General Education Development (GED) required. License, Certification, Registration N/A Additional Requirements: Experience with project planning and coordination.Writing and math skills.Customer service and communication skills.Initiative, discretion and analytical ability.Proficiency with software used by the department.Typing: 55 WPM.Skills testing as appropriate. Preferred Qualifications: Advanced education courses.Primary Location: Washington-Renton-Renton Administration - Rainier Regular Scheduled Hours: 40 Shift: Day Working Days: Mon, Tue, Wed, Thu, Fri, Sat, Sun, Variable Start Time: 07:00 AM End Time: 03:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Public Department Name: Renton Admin Rainier - Pop Mgmt UR-Admin Support Svcs - 1130 Travel: No Employee Group: NUE-WA-04|NUE|Non Union Employee Posting Salary Low : 51600 Posting Salary High: 66770 Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.Click here for Important Additional Job Requirements. Share this job with a friend You may also share this job description with a friend by email or social media. All the relevant details will be included in the message. Click the button labeled Share that is next to Submit.

Helping get filing caught up in our Payroll/HR group, and preparing files for year end transition. Basic duties include: · Confidential filing services (i.e., filing materials that are confidential, and may contain personal/private and/or sensitive material). · The ability to work independently · Able to lift 25 pounds or more · Knowledge of record archiving processes · Ability to use MS Office tools for labeling and archive recording. Work hours are Fulltime, Monday thru Friday between 8:00 - 5:00 Duration: 2-3 Months Location: Downtown Seattle Hours; 40 hours per week Rate: $21.54 per hour

See it differently You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. We're looking for a Construction Administration / Controls team member who will be located in our West Geography office locations. The role will form an integral part of our regional construction administration team and will help to deliver some of the most significant projects in the area. The successful candidate will support: quality in our designs, a high level of multi-disciplinary coordination; and key stakeholder awareness. This role will be a hybrid role where it will support both our construction administration and our controls team. There is an overlap between Building Construction and Controls and this will give the successful candidate exposure to cutting edge systems within some of the most exciting projects within our region. The Opportunity * Support our Construction Administration and Controls teams through project work - including new / existing construction and pre-design support. Projects will typically reside in the science, healthcare, higher education, transportation and commercial sectors. A general knowledge of all project types will be a strong attribute. * Coordinate and implement of project specific design activities including Process and Instrumentation and Control diagram development. Support our controls team to prepare building control diagrams for operation of HVAC, Lighting and Plumbing systems. * Participate in meeting and work with engineering team to maintain and develop client and stake holder relationships. Maintain a focus on building and maintaining quality relationships, both with our internal team and external counterparts. * Support the CA process from a multi-disciplinary standpoint. Facilitate timely responses to Contractor Request for Information (RFI's), submittals and inspection reports and ensure that responses are coordinated across trade partners.. * Participate in Construction site 'all-hands' or 'big room' meetings. Be accountable to report to the large team and convey information on the team's behalf, when necessary. * Provide measurement and verification services within existing building projects and support our commissioning team as necessary. * Support advance controls for High-performance and LEED Certified green buildings. * Capture lessons learned on projects and support in-house design reviews based on findings. Make recommendations for design improvements. Engage with our BIM process and pro-actively identify opportunities for coordination and constructability in order to support a high quality output. * Present lessons learned to the broader team 'non-field based' engineering team.. * Support the development regional standards for construction administration best practices, such as: digital platforms, test sheets and forms, specifications and site practices, and field reports. * Know the latest in relevant industry developments and technology advancements Is this role right for you? * Pursuing a Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Construction Management, or similar is preferred * Experience or understanding of commissioning / retro- commissioning projects * Experience developing and delivering a business strategy and work winning efforts * Engineer in Training (EIT), Certified Energy Manager (CEM) or equivalent qualifications. * LEED AP (desired) * Project sector experience in higher education, science, industry, healthcare, government, or transportation. * Participation in American Society of Heating, Refrigeration and Air-Conditioning engineers (ASHRAE) or equivalent organizations. * Must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role. We're looking for: * Changemakers: A passion for sustainable development and creating a better world is key. * Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. * Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. * Adaptable adventurers: You're ready to take on any challenge that comes your way. What we offer you At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: * Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. * Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. * Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. * Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. * Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities Los Angeles Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. San Francisco Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco, CA is $26.50/hour to $47.50/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. Seattle Hiring Range - The good faith base salary hiring range for this job if performed in Seattle, WA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Seattle, WA will differ. Next Steps We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at *************************************** #LI-EC1 #GOARUP

Job Description Pacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to twenty-eight branches located in nine western states. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more. At Pacific Office Automation, you'll find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure. Position We are currently seeking a Warehouse Associate at our office in Fife, WA. Qualified candidates will be able to lift 50 lbs. and be able to effectively multi-task. Familiarity with the office machine industry and OMD software is highly desirable. Essential Job Duties Shipping/Receiving product Use of a forklift to pull heavy stock off shelves Stand for a long period of time Cycle counts and participation during inventories Shipping and receiving Maintain accurate inventory counts Communicate via email, phone, or in-person Maintain a clean and orderly warehouse environment Qualifications High School diploma Strong organizational skills Basic typing and computer skills Works well in a team and independently Communicates clearly and effectively Attention to detail Benefits $18/hr starting Advancement and growth into leadership roles Team-player environment Medical/Dental/Vision/Life insurance plans Matched 401k PTO, Vacation, Sick Leave FSA/HSA programs Our Commitment to Diversity and Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees' differences because we know that diversity makes us stronger.