Administrative specialist jobs in Omaha, NE - 150 jobs

About the Role The Sourcing Specialist is a pivotal, high-impact role responsible for strengthening Forza's supply chain, driving cost reductions, and accelerating the launch of new products. Working closely with Purchasing, R&D, Operations, and Sales/Business Development, this role ensures we have reliable, cost-effective suppliers and the materials and components needed to support growth. This is a hands-on, ownership-driven role in a fast-moving manufacturing environment. The ideal candidate is resourceful, persistent, highly analytical, and thrives on building strong supplier partnerships while delivering measurable results. Key Responsibilities Supplier & Raw Material Sourcing Research, identify, and source new equipment required to support production and automation initiatives. Ensure secondary suppliers exist for all key raw materials and products to reduce risk and strengthen our supply chain. Source all raw materials required to produce new products developed by R&D. Source products and components needed for new customer projects, as directed by Sales and Product Development. Identify products within the current mix that could be sourced from alternate vendors to improve margins. Network with potential vendors and suppliers to identify new product opportunities for the sales team. Vendor Management & Qualification Vet, approve, and onboard new vendors according to Forza's standards for quality, compliance, cost, and reliability. Maintain strong, strategic vendor relationships and negotiate pricing, terms, and lead times. Monitor vendor performance and implement corrective actions or supplier changes when needed. Cross-Functional Testing & Development Work closely with R&D to test new raw materials and components, ensuring they meet quality, performance, and regulatory requirements. Assist in qualification runs, first production trials, and validation of newly sourced materials/products. Cost Reduction & Continuous Improvement Identify and execute cost-saving opportunities across raw materials, packaging, freight, and other procurement-related areas. Analyze market trends, pricing movements, and category risks to guide purchasing strategy. Provide cost analysis and sourcing recommendations to leadership and Purchasing. Documentation & Compliance Ensure all sourced materials and suppliers meet Forza and regulatory requirements. Maintain accurate records for suppliers, pricing, testing results, contracts, and approvals. Support Purchasing with accurate, timely data for ERP updates, purchase orders, and vendor records. Qualifications Strong negotiation, relationship-building, and analytical skills. Ability to manage multiple projects with urgency and attention to detail. Comfortable working in a high-accountability, performance-driven environment with cross-functional partners. Self-starter who thrives in a dynamic, fast-paced manufacturing company. Success Looks Like Secondary suppliers established for all critical raw materials within defined timelines. Measurable cost reductions across materials, packaging, and freight. On-time sourcing support for all new product developments and sales-driven projects. Strong supplier relationships and documented vendor performance. Improved margins from alternative sourcing and supply-chain optimization.

Reporting to the Manager HR Service Delivery, you will deliver exceptional customer service and expert support for employee benefit programs, ensuring accuracy in Workday processes and guiding employees through self-service functionality. You will be a trusted resource for benefit inquiries and play a key role in maintaining data integrity and improving HR processes. Your Impact * Administer employee benefit plans including medical, dental, disability, and wellness programs. * Process weekly payroll for hourly U.S. employees with precision and timeliness. * Provide high-touch customer service by phone and email, logging cases in the system. * Respond to inquiries from employees, managers, and HR partners regarding benefits and Workday processes. * Guide users through Workday self-service functionality and resolve benefit-related issues. * Maintain data integrity through audits, corrections, and system testing. * Collaborate with team members to improve and standardize HR processes. Your Experience * High school diploma and 3+ years of experience in benefits or a related HR field. * Strong analytical, troubleshooting, and problem-solving skills. * Excellent communication skills, both verbal and written, with a professional phone manner. * Experience with Workday or similar HRIS systems; proficiency in MS Office. * Demonstrated confidentiality in handling sensitive information and success in a fast-paced, team environment. * Customer service or call center experience; Spanish language skills are a plus. Number of Days in Office: 3 #LI-MH1 #LI-Hybrid #LI-Associate Compensation: Pay Range:$49,000-$65,000 The annual salary listed above is the expected offering for this position. An employee's actual annual salary will be based on but not limited to: location, relevant experience/level and skillset, while balancing internal Conagra employees' equity. Conagra Brands will comply with applicable law regarding minimum salaries for exempt employees. Our Benefits: We care about your total well-being and will support you with the following, subject to your location and role: * Health: Comprehensive healthcare plans, wellness incentive program, mental wellbeing support and fitness reimbursement * Wealth: Great pay, bonus incentive opportunity, matching 401(k) and stock purchase plan * Growth: Career development opportunities, employee resource groups, on-demand learning and tuition reimbursement * Balance: Paid-time off, parental leave, flexible work-schedules (subject to your location and role) and volunteer opportunities Our Company: At Conagra Brands, we have a rich heritage of making great food. We aspire to have the most impactful, energized and inclusive culture in food. As a member of our 18,000+ person team across 40+ locations, you are empowered to reach your potential, make an impact and own your career. We're in the business of building champions - within our people and our iconic brands like Birds Eye , Slim Jim and Reddi-Wip. Our focus on innovation extends beyond making great food, it also reflects our commitment to embracing new solutions that positively impact our team, the communities we serve and the health of our planet. Foodies Welcome. Conagra Brands is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state or local law. Reasonable accommodation may be made upon request.

Job Overview:Office Coordinator - Omaha, NE The Office Coordinator performs general office coordination and assists with day to day operations. Coordinates various office support services, including purchasing and facilities management. May participate in interdepartmental projects and coordinate with other departments. Shift and Schedule: Full-time Monday- Friday8:00AM - 5:00PMFlexibility to work overtime as required Responsibilities:With moderate supervision, supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines. Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. Establishes and maintains record keeping and filing systems. Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group. Performs administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings. Completes expense reports and handles reconciliation of receipts for a designated work group. Responsible for opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail. Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures. Receive funds from customers and employees. May disburse funds, record monetary transactions, and/or issue receipts for funds received and other cashier duties as required Performs other duties as assigned. Total Rewards:Pay starting at $21. 00 per hour Benefits, subject to eligibility, Medical, Dental and Vision, Paid Time Off, 401(k) program with employer match, Child & Elder Care, Adoption Benefits, Paid Parental Leave, Fertility Benefits, Employee Resource Groups, Breastmilk Shipping Services, Dependent Scholarship Program, Education Assistance, Employee Assistance Program, Personalized Wellness Platform and more! Requirements:High school diploma or general equivalency diploma preferred (GED)2 years of general office experience2 years Microsoft Office1 year cashier/cash handling experience preferred Company Overview:Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partner brands and powerful distribution capabilities to provide a beverage for every need, anytime, anywhere. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it! Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that's proud of its brands, partnerships, innovation, and growth. Will you join us? We strive to be an employer of choice, providing a culture and opportunities that empower our team of ~29,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work. Keurig Dr Pepper is an equal opportunity employer and recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. A. I. Disclosure: KDP uses artificial intelligence to assist with initial resume screening and candidate matching. This technology helps us efficiently identify candidates whose qualifications align with our open roles. If you prefer not to have your application processed using artificial intelligence, you may opt out by emailing your resume and qualifications directly to kdpjobs@kdrp. com.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

Job Description Executive Administrative Assistant (Executive Assistant) Job Type: Full-Time Compensation: $60,000-$80,000 (DOE) Construction Company is a national provider of facility management solutions, delivering innovative and sustainable services built around speed, quality, and a strong client-first approach. As we continue to grow, we're adding an experienced Executive Administrative Assistant to COO and helping keep operations running tight, organized, and on track. Role Summary The Executive Administrative Assistant provides high-level administrative and secretarial support to executive leadership. This role is equal parts gatekeeper, calendar strategist, and execution partner-owning scheduling, communication flow, travel, document management, and preparation of reports/presentations. You'll work across internal teams and external partners with professionalism, discretion, and strong judgment. The right person is organized, calm under pressure, proactive, and can shift priorities without dropping details. Key Responsibilities Serve as a primary liaison between COO and internal/external stakeholders Manage executive calendars: scheduling, rescheduling, prioritization, meeting prep Handle communications on behalf of leadership: drafting correspondence, follow-ups, and responses Coordinate travel, itineraries, and related logistics Prepare reports, executive summaries, presentations, and supporting documentation Maintain efficient documentation, filing systems, and records management Track action items, deadlines, and commitments to keep initiatives moving Support special projects and additional duties as assigned Maintain confidentiality and discretion with sensitive business and personnel information May require occasional evenings/weekends based on executive needs and deadlines WHAT SUCCESS LOOKS LIKE (Core Competencies) Administration and Office Operations Strong understanding of office management systems, procedures, and protocols High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Tools and Technical Ability Experience with tools like Slack, Google Workspace, DocuSign Comfortable with virtual meeting platforms (Zoom, Microsoft Teams) Familiarity with CRMs, travel booking, and expense tracking tools is a plus Organization and Time Management Strong planning, prioritization, and multitasking Reliable follow-through and deadline management in a fast-paced environment High attention to detail and accuracy Communication and Relationship Skills Excellent written and verbal communication in English (second language a plus) Professional presence and strong interpersonal instincts with executives, clients, and team members Judgment and Initiative Proactive problem-solver with strong decision-making ability Anticipates needs and operates with minimal supervision Consistent discretion and confidentiality REQUIREMENTS Required 5+ years of executive administrative support (ideally supporting C-suite) Advanced proficiency in Microsoft Office and modern collaboration tools Proven track record handling confidential information with professionalism Ability to adapt quickly to changing priorities and requests Preferred Bachelor's degree in Business Administration, Communications, or related field Experience in facility management, construction, or adjacent industries Project coordination experience (task tracking, deadlines, cross-functional follow-up) Second language proficiency

At Heartland Family Service, we are committed to building a culture that is trauma informed and values and celebrates diversity and inclusion. We believe this allows for better service delivery and innovation, as it encourages our employees to bring various experiences and uniqueness to the workplace. Trauma Informed Care is an approach to engaging people with histories of trauma that recognizes the presence of trauma symptoms and acknowledges the role that trauma has played in their lives. Trauma Informed Care also acknowledges the effects of working with trauma survivors on our workforce, and seeks to build collaborative and supportive working environments and relationships. If you believe in our mission of creating healthy families and communities, and like a fast pace, collaborative and team oriented environment, then Heartland Family Service is the agency for you. SUMMARY DESCRIPTION OF WORK Performs skilled duties of a broad scope requiring sound judgment, problem-solving, and decision-making abilities. Assignments demand a wide knowledge base and the ability to work effectively with a diverse range of guests and customers. Must be highly detail-oriented, well organized, and capable of meeting deadlines. Position requires availability for one to two evenings per week. Weekly schedule is assigned by the supervisor. Compensation: between $16.51 and $19.69 per hour (wage is determined by total years of relevant experience) Work Schedule: 37.5 hours per week (including one or two evenings per week depending on need) - weekly schedule assigned by supervisor Click to see benefits and company perks MINIMUM QUALIFICATIONS Associate's Degree preferred; but not required Two years experience Proficiency in basic office skills and personal computer skills Must be willing to work one or two evenings per week if coverage is needed. Essential Duties and Responsibilities *Refers callers and clients to appropriate HFS program, advises them of HFS policies and procedures, and assists with crisis intervention and resource assistance. *Manages client health record and files, include uploading files, transfers, and requests for information. *Schedules client appointments within Nebraska Behavioral Health and Psychiatric Services checks clients in to their appointments. *Takes client insurance or payment information, completes the pre-authorization process, advises on and manages sliding fee scale paperwork, and takes client payments. *Conducts client appointment reminder calls. *Performs reception duties, accurately taking messages, giving appropriate directions to clients and general public, assists visitors, clients and staff in processing their inquiries, and responds to all fax, email, and voicemail inquiries. *Performs secretarial and support staff duties and responsibilities which include but are not limited to typing, filing, and support for non-behavioral health programs. *Is punctual and dependable. Maintains clean and organized reception area and performs opening and/or closing duties. Displays a courteous and caring attitude at all times to the clientele, volunteers, and visitors of the agency. Cooperates and collaborates with program area staff, volunteers, and other agency staff. Abides by all specific program and agency procedures, policies, and requirements. Develops personal and program related skills through participation in internal and external training opportunities including printed material and audio and/or visual media. Responsible for grant data entry and coordination with external and internal staff. Creates, maintains and shares as appropriate a dynamic self-care plan. Strives to make connections between the agency and the larger community whenever possible in order to contribute to the agency's ongoing fundraising and friend-raising efforts. * Essential functions of this job are to be performed on company physical work site *DENOTES ESSENTIAL JOB FUNCTIONS

The work we do matters! Hiring Agency: Deaf & Hard of Hearing Commission - Agency 82 Hiring Rate: $19.940 Job Posting: JR2025-00021370 Administrative Specialist (ASL Competent) (Open) Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): Job Description: The Nebraska Commission for the Deaf and Hard of Hearing is looking for a full-time Administrative Specialist (ASL Competent) to join the Administrative Team! This position will be responsible for assisting the Commission's accounting and budget functions, inventory management and overall agency reception and inquiries. The ideal candidate is an organized and positive individual to help serve the deaf and hard of hearing community in Nebraska! If this sounds like an opportunity that aligns with your interests and skills, apply today! Look at what we have to offer! * 13 paid holidays * Vacation and sick leave that begin accruing immediately * Military leave * 156% (that's not a typo!) state-matched retirement * Tuition reimbursement * Employee assistance program * 79% employer paid health insurance plans * Dental and vision insurance plans * Employer-paid $20,000 life insurance policy * Public Service Loan Forgiveness Program (PSLF) through the Federal government * Wide variety and availability of career advancement as the largest and most diverse employer in the State * Opportunity to be part of meaningful work and make a difference through public service * Training and Development based on your career aspirations * Fun, inviting teammates * A safe and secure environment At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today! Job Duties: Provides administrative support to ensure efficient operation of the office: including answering and directing agency phone calls and greeting visitors. Office duties such as filing, scheduling, working on various administrative projects and providing technical support for the agency. Collects and compiles information and/or data from computers, databases, statistical, accounting, administrative and receiving and processing hearing aid bank applications. Collaborating with administrative teammates on financial duties within the agency: including involvement with accounts payable and receivable. All other duties assigned within the scope of the classification. Requirements / Qualifications Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency. Other: This position requires occasional travel. As such, the incumbent must be able to present a valid driver's license or another form of reliable transportation. Regular and Reliable attendance is required. Knowledge, Skills and Abilities: Knowledge of administrative and office/clerical support and associated computer applications such as word processing, file management, record keeping and database management. Computer programs such as Adobe and Microsoft Office, Word, Excel and PowerPoint. * The incumbent must be American Sign Language Competent.* If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: ************************** Benefits We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: ************************************************** Equal Opportunity Statement The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

At Heartland Family Service, we are committed to building a culture that is trauma informed and values and celebrates diversity and inclusion. We believe this allows for better service delivery and innovation, as it encourages our employees to bring various experiences and uniqueness to the workplace. Trauma Informed Care is an approach to engaging people with histories of trauma that recognizes the presence of trauma symptoms and acknowledges the role that trauma has played in their lives. Trauma Informed Care also acknowledges the effects of working with trauma survivors on our workforce, and seeks to build collaborative and supportive working environments and relationships. If you believe in our mission of creating healthy families and communities, and like a fast pace, collaborative and team oriented environment, then Heartland Family Service is the agency for you. SUMMARY DESCRIPTION OF WORK The Administrative Support Specialist provides front desk and administrative support across all office locations in Nebraska and Iowa as coverage needs arise. While this position will have a designated home office, the individual will be responsible for providing support across multiple locations and programs. This role offers valuable administrative insight into program operations. This position does require a possible closing shift one to two nights a week depending on need. Primary duties include serving as the first point of contact for clients and visitors, performing clerical tasks such as data entry, and conducting phone-based communication with clients. The Support Specialist will also perform skilled administrative duties of a broad and varied nature, requiring a wide knowledge base. This position requires strong initiative, sound judgment, effective problem-solving abilities, and excellent organizational skills. Adaptability is essential, as the Administrative Support Specialist may travel frequently between office locations to meet coverage needs. Compensation: between $16.51 and $19.69 per hour (wage is determined by total years of relevant experience) Work Schedule: 37.5 hours per week (including one or two evenings per week depending on need) Click to see benefits and company perks MINIMUM QUALIFICATIONS Associate's Degree preferred; but not required Four years experience Proficiency in basic office skills and personal computer skills Must be willing to work one or two evenings per week if coverage is needed. Essential Duties and Responsibilities *Perform reception duties, including accurately taking messages and providing appropriate directions to clients and the general public; assisting visitors, clients, and staff with inquiries. *Schedule client appointments in a timely and accurate manner. *Complete data entry and upload files in internal and external databases, including electronic health record(s), ensuring accuracy and timeliness. Demonstrate knowledge of current community resources and Heartland Family Service programs to appropriately meet client needs. *Ensure client databases are maintained in accordance with established procedures. Assist in coordinating client groups and events, including preparing conference spaces, ordering food, and maintaining registration lists. *Maintain a courteous, professional, and caring demeanor at all times when interacting with clients, volunteers, visitors, and staff. Cooperate and collaborate effectively with program staff, volunteers, and other agency personnel. *Demonstrate punctuality and dependability regarding scheduling and attendance; maintain a clean and organized reception area and perform opening and/or closing duties as assigned. Comply with all agency and program-specific policies, procedures, and requirements. Participate in internal and external training opportunities to develop personal and program-related skills, including the use of printed and audio/visual materials. Demonstrate the ability to work independently with minimal supervision as well as collaboratively within a team environment. Perform other program- or office-related duties as assigned. *DENOTES ESSENTIAL JOB FUNCTIONS

Join our Team at the Omaha Housing Authority! Are you passionate about making a real difference in the community? Do you thrive in a collaborative and supportive environment? The Omaha Housing Authority (OHA) is looking for a dynamic administrative professional to assist our property management department and help us fulfill our mission of providing safe and affordable housing. About Us Founded in 1935, the Omaha Housing Authority is a nonprofit government agency committed to enhancing the quality of life for low and moderate-income individuals. With over 2,700 public housing units and up to 4,300 Housing Choice (Section 8) Vouchers, we work diligently to ensure our residents have access to safe, sanitary, and affordable housing. Why Work with Us? We offer a comprehensive benefits package that includes: 17 paid holidays, including your birthday, a floating holiday, and a self-care day 12 days of vacation and 12 days of sick leave per year Medical, dental, and vision benefits start the 1st of the month following date of hire Life Insurance, Health & Dependent Care FSA, Allstate Voluntary Insurance, and Pet Insurance 401(a) retirement plan with a 5.5% match and 457 compensation plan Our Core Values Teamwork: We work together to achieve our goals. Welcoming: We create a supportive and inclusive environment. Actively Listen: We focus, clarify, and communicate next steps. We Build Trust: We do what we say we will do and assume good intent. Diverse, Inclusive & Equitable: We embrace all identities and backgrounds. De-Escalation: We manage conflicts calmly and effectively. Exceptional: We strive for excellence in all we do. Self-Care: We believe in the well-being of our team and ourselves. Share Power: We empower each other and our community. Salary Range $17.53 - $23.67 per hour. Job Function The Administrative Assistant provides administrative support and customer service related to the operations of the Scattered Sites and Property Management Department. Essential Functions Answer phones, direct calls and assist residents and the public that come into the office. Process a variety of correspondence, tenant notices, reports and other materials for the Senior Property Manager and Scattered Sites Property Management staff. Develops and maintains department file/records system. Assist with work order creation, closure, organization, or data entry. Assist with the preparation of budget reports, vacancy and month end reports, and work order productivity reports. Process and apply rents, prepare 30-day violation notices and Tenant Accounts Receivable (TARS) reports, and assist with collection processes. Assist with the scheduling and coordination of vendors with Property Management and Maintenance staff. Maintain adequate supply of office supplies. Maintain confidentiality of tenants, files, correspondence, etc. per OHA policies. Must clearly understand all aspects of the policies and procedures of OHA, including, OHA admissions and continued occupancy policies. Must have the ability to effectively communicate this to applicants, residents, and visitors. Prepares appropriate information necessary for meetings with directors, applicants, residents, and/or staff members. Schedule meetings for Scattered Sites Property Management staff and Senior Property Manager with applicants, residents, or visitors when applicable. Provide appropriate forms and direction to applicants, residents, or visitors, as necessary. Additional Responsibilities May respond to telephone and email inquiries concerning the Scattered Sites. May assist with special projects. May occasionally work evening and weekend hours, especially in emergency situations. May work in other areas of the Property Management Department as directed. Perform other duties as required or assigned. Qualifications High School graduate and an Associates degree in a related field. The position requires three (3) years of office experience to include administrative experience. Customer service experience required, and excellent computer skills required. Must have a thorough knowledge of Business English, spelling, and punctuation. Must be proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Ability to understand oral and written instructions. Must possess and maintain a driver's license and a good driving record. Must be insurable under the OHA auto insurance policy. Ability to establish and maintain effective working relationships with residents, co-workers, consultants, and contractors; ability to communicate with people from a broad range of socio-economic backgrounds. Working Conditions Work is performed in an office setting amid normal conditions of dust, odors, fumes, and noises and involves considerable public contact. Abilities Ability to sit, stand, and walk up to 100% of the time; and reach stoop, squat, push, pull, and type up to 25% of the time. Ability to move objects weighing up to ten (10) pounds up to 33% of the time. The noise level in the work environment is usually moderate. Equipment Operation Any one position may not use all the tools and equipment listed nor do the listed examples comprise all the tools and equipment that may be used in positions allocated to this classification) Computer Telephone Copier Calculator Facsimile Machine OHA is Committed to Equal Opportunity Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristics protected by federal, state or local laws. Omaha Housing Authority is actively seeking diverse candidates and affirming of all identities. If you need a reasonable accommodation to complete the online application or have a question about your application, please contact the Human Resource Department at ***********************.

Interstates is looking for an experienced Administrative Assistant to support key business leaders as a trusted partner. This role goes beyond task execution-you'll help think through priorities, processes, and decisions while keeping work moving efficiently and consistently. You'll collaborate closely with cross‑functional teams to coordinate priorities and ensure initiatives continue to move forward. If you enjoy juggling details, supporting multiple efforts at once, and bringing calm and clarity to a fast‑paced environment, this could be a great fit. This is a highly collaborative, in‑person role based in our Omaha office. What You'll Do Support Leaders & Teams * Manage leader calendars, schedules, and meeting coordination * Coordinate travel arrangements and expense reporting * Assist with day‑to‑day administrative and operational needs * Provide first‑pass support on reports, presentations, and business documents * Help organize information, improve clarity, and ensure materials are ready for use Keep Work Moving * Coordinate recurring meetings (weekly, quarterly, and planning sessions) * Prepare agendas, capture meeting notes, and track follow‑up actions * Help maintain accountability across teams and initiatives Systems & Documentation Support * Help track and update project opportunities * Maintain documentation and standards, ensuring consistent formatting, clear structure, accountability for follow‑through What We're Looking For * 3+ years of experience in an administrative, assistant, or coordinator role * Strong administrative experience supporting key leaders * Ability to think critically, ask good questions, and offer input * Highly organized with excellent follow‑through * Comfortable managing frequent calendar changes and shifting priorities * Clear communicator-written and verbal * Ability to multitask, prioritize work, and operate independently * Proficient with Microsoft tools (Outlook, Word, PowerPoint, Excel)

Springfield Platteview Community Schools Qualifications: The Elementary Administrative Intern will have a Bachelor's degree in education from an accredited college or university and hold a current Nebraska Teaching Certificate with an endorsement in a field related to elementary (K-6) education. Hold a Masters Degree in Educational Administration or in a program towards an Administrative Degree. A minimum of three years of successful teaching experience is required. Length of Contract and Hours: Will follow the length of service as outlined in the Negotiated Agreement - Plus any additional days deemed necessary. Immediate Supervisor: Building Principal General Job Description: Under the general supervision of the building principal, the Administrative Intern will provide instructional support to all certified staff members to promote student achievement. Administrative interns provide support to the building principal and other staff members in areas including, but not limited to, instruction, differentiation, assessment, classroom management, professional development, and student discipline. Specific Job Functions: The following description is illustrative of the tasks and responsibilities associated with this position. It is not meant to be an inclusive list of every task or responsibility. Assists the building principal with all aspects related to instructional and building leadership. Leads professional development activities for certified staff members, as assigned. Monitors all building, district, and state assessments as directed by the principal. Assists teachers with the implementation of instructional strategies and classroom management techniques. Assists teachers with curriculum modification and differentiation strategies to meet the needs of all children. Assists with behavior management plans and student discipline. Supports the building's school improvement efforts. Assists the principal with instructional and building leadership activities. Assists in the evaluation of classified staff as outlined by the building principal. Assists the principal with the maintenance of all curricular programs, assessments, and protocols. Attends IEP/MDT meetings, as appropriate, and may serve as the district representative as needed. Continues to acquire professional knowledge and learn of current developments in the educational field by attending seminars, workshops, or professional meetings, or by conducting research. Organizes and maintains a system for accurate and complete record-keeping and reporting as required by district procedures and applicable laws. Encourages parental involvement in students' education and ensures effective communication with students and parents. Ensures that student conduct conforms to the school's standards and school district policies and establishes and maintains standards of student behavior needed to achieve a functional learning atmosphere at school. Coordinates with other professional staff members and participates in faculty meetings and committees. Maintains a regular and predictable attendance history while employed by the district. Performs other related tasks as assigned by the principal and other central office administrators as designated by the Superintendent. Knowledge, Skills, and Abilities: Knowledge of current teaching methods and education pedagogy, as well as differentiated instruction based on student learning styles. Knowledge of elementary curriculum and concepts. Knowledge of best practices in administration, program evaluation, student discipline, and staff supervision. Knowledge of data information systems, data analysis and the formulation of action plans. Knowledge of applicable federal and state laws regarding education and students. Ability to use computer network system and software applications as needed. Ability to organize and coordinate work. Ability to communicate effectively with all stakeholders. Ability to engage in self-evaluation with regard to performance and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Physical Requirements: Employee required physical activities listed below ( N=Never; O= Occasional, 1 to 33% of the time; F= Frequent, 34-66% of the time; C= continuous of 67% or more of the time). Sitting = O Standing = F Walking = F Lifting/ Carrying (0-20 lbs.) = O Lifting/ Carrying (20+ lbs.) = O Squatting = O Bending = O Kneeling = O Crawling = N Climbing = N Balancing = N Reaching Overhead = O Reaching Forward = O Push/ Pull = O Twisting = N

Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers. Check out our many videos to learn more! ************************************* Summary: The Administrative Assistant will confirm a large volume of vendor shipment invoices to bill customers, processing vendor acknowledgements for purchase orders placed to ensure all information is accurate, following written process control, expediting purchase orders per documented process and of request of Customer Service Reps, operating telephone equipment and referring incoming calls to appropriate personnel, opening and dispersing of incoming mail. Responsibilities of the Administrative Assistant (Accounting) include but are not limited to: * Support company accounting activities * Book travel arrangements and trade shows for outside sales personnel * Create/update presentations in Power Point for sales personnel * Assist/coordinate company print advertising in trade publications * Collect and distribute mail * Assist in obtaining Bonds and Insurance Certificates for Capital Projects * Process Lien Waivers * Assist with inbound and outbound Credit Applications * Order and maintain office supply inventory * Assist with preparing project specific submittals and O&M manuals * Assist with customer Contract/Purchase Order modifications * Coordinate with outside vendors for service and maintenance of office equipment/computers * Other duties as assigned Qualifications of the Administrative Assistant (Accounting) include, but are not limited to: * 2-3 Years of Administrative Assistant, Accounting or office experience will be a plus * Proficiency with MS Office (Excel and MS PowerPoint, in particular) * Familiarity with QuickBooks preferred * Strong verbal and written communication skills * Comfortable with routinely shifting tasks * High degree of attention to detail * Data entry experience preferred * Working knowledge of general office equipment Additional Information: * Physical Demand: Most of the time is sitting, however some standing and walking between desk and scanner/printer is part of the daily routine. Will need to be able to fill and lift banker's boxes that weigh approximately up to 40 lbs * Working Conditions: Office environment * Training/Certifications: N/A * Shift Time/Overtime: Monday-Friday, 7:30 a.m.-4:30 p.m. * Travel: N/A * Education: High School Diploma or GED required Location: USA:NE:Omaha DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry. DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week including: Medical, Dental, Vision, Flexible Spending, 401(k), paid holidays, Life and Disability Insurance, and additional supplemental products. All part-time and temporary employees are eligible for 401(k). Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V

Executive Administrative Assistant High-Level Support - Fast-Paced - Multi-Executive Environment We're seeking a highly experienced Executive Administrative Assistant to serve as a trusted partner to company ownership in a growing, multi-location organization. This role is ideal for someone who thrives in a fast-paced environment, can juggle competing priorities with ease, and excels at supporting multiple senior leaders simultaneously. You'll be at the center of executive operations-anticipating needs, managing complex schedules, and ensuring leadership stays focused on what matters most. What You'll Do: Provide high-level administrative support to multiple owners/executives Manage complex calendars, scheduling, travel, and meeting logistics Anticipate executive needs and proactively manage shifting priorities Prepare agendas, presentations, reports, and executive communications Serve as a key liaison between executives, leadership teams, and external partners Track action items, deadlines, and follow-ups across multiple initiatives Handle sensitive business and personnel information with absolute discretion Support company-wide projects, leadership meetings, and special events What We're Looking For: 5+ years of experience supporting senior executives or ownership teams Proven ability to multitask, prioritize, and stay organized in a fast-moving environment Experience working with multiple executives and competing demands Exceptional attention to detail and follow-through Strong written and verbal communication skills High emotional intelligence, professionalism, and sound judgment Proficiency in Microsoft Office, Microsoft Teams, and other computer programs Bonus Experience (Nice to Have): Experience in a multi-unit, hospitality, or restaurant organization Background supporting executive teams in growth-oriented businesses Familiarity with coordinating events, meetings, or community initiatives What We Offer: Competitive compensation based on experience Comprehensive benefits package A people-first culture where your work directly supports leadership and growth

Full-time Description AlffCo, a premier provider of comprehensive facility management solutions nationwide, is dedicated to delivering innovative, sustainable, and client-focused services. As we continue to grow, we are seeking a highly organized and proactive Administrative Assistant to provide essential support to the team and ensure seamless day-to-day operations. This role involves managing schedules, coordinating meetings, handling administrative tasks, and supporting internal departments to maintain efficiency. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to maintain confidentiality while fostering a collaborative and professional work environment. Essential Functions of the Role Administrative Support: Answer phone calls, respond to emails, and provide timely assistance to clients and vendor managers with questions. Perform data entry and administrative tasks across Accounting, Human Resources, and Operations departments. Draft, edit, and distribute correspondence, reports, and presentations. Scheduling and Coordination: Manage calendars, schedule meetings, and resolve scheduling conflicts efficiently. Coordinate shipping, mailings, meetings, and other internal and external correspondence. Operational Tasks: Manage and source office supplies, equipment, and inventory to support smooth office operations. Support department leaders with special projects as needed. Client and Vendor Interaction: Serve as a point of contact for clients and vendor managers, addressing questions and concerns promptly. Professionalism and Confidentiality: Handle sensitive information with discretion and professionalism. Represent the company's values through all communications and interactions. Additional Support: Assist in organizing internal meetings and events, including preparing materials and coordinating logistics. Perform other related duties as assigned to support team and organizational needs. Complete any other tasks or responsibilities as assigned by leadership. Other Responsibilities Perform additional duties as assigned. Adhering to AlffCo values and professionalism Weekends/nights may be required Requirements Required Skills and Knowledge Communication and Interpersonal Skills: Strong verbal and written communication skills, with the ability to greet visitors, clients, vendors, and colleagues in a friendly and outgoing manner. Ability to proofread documents for accuracy and professionalism. Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, SharePoint) or similar software. Basic understanding of office equipment, including printers, scanners, and phone systems. Clerical and Organizational Skills: Basic understanding of clerical procedures and systems, such as recordkeeping and filing. Ability to type at least 50 words per minute (WPM) with accuracy. Strong organizational and prioritization skills, with the ability to manage multiple tasks efficiently. Problem-Solving and Independence: Ability to work independently with minimal supervision and identify, analyze, and solve problems proactively. Professionalism and Adaptability: Ability to adapt to changing priorities and deadlines while maintaining a high level of professionalism and confidentiality. Ability to work in an office setting; this is not a remote position. Time Commitment: Ability to work full-time, Monday through Friday, with office hours of 8:00 AM to 4:30 PM. Attention to Detail: Strong focus on accuracy and thoroughness in all tasks, including data entry and document preparation. Customer Service Orientation: Demonstrated ability to provide responsive and professional support to clients, vendors, and team members. Desired Qualifications High school diploma or equivalent required; an associate's degree in business administration, Office Management, or a related field is preferred. 2+ years of experience in an administrative support role, preferably in a professional office setting. Previous experience working with clients, vendors, or multiple departments is a plus. Experience using office equipment, including multi-line phone systems, printers, and scanners. Basic understanding of facility management, construction, or related industries is advantageous. Proven ability to manage multiple priorities while meeting deadlines. Strong problem-solving skills and a proactive approach to tasks and challenges. Strong customer service orientation with a collaborative and approachable demeanor. Demonstrated ability to adapt to evolving work environments and responsibilities. Computer Skills Extensive knowledge of database programs, proficient navigation of communication such as basic knowledge of Salesforce and proficient in Microsoft Office applications, Teams, and SharePoint. Why Join AlffCo? At AlffCo, we value leadership, innovation, and attention to detail. As part of our team, you'll have the opportunity to work with a company that cares about its clients and employees, while enjoying the freedom to grow professionally in a dynamic and supportive environment. EEO/AA/Vets/ADA Salary Description $23.00 to $27.00

ABOUT LOZIER Headquartered in Omaha, Nebraska, with facilities across the U.S., Lozier Corporation is the leading manufacturer of products used by retailers in stores and warehouses, with a vision to be operationally excellent in support of retail's present and future. Retailers have relied on our quality products and service for more than 65 years. The individual in this position will work in our manufacturing facility. BENEFITS AND SCHEDULE Company bonus potential. PTO (Paid Time Off) plus paid holidays. Competitive benefits package (Eligible for medical, dental, and vision benefits on the first day of employment). Onsite Health Clinic. 401(k) with employer match. Employee Assistance Program. Educational Assistance Program. Career Development Programs. Casual dress code of jeans. Monday thru Friday daytime schedule, onsite. There will be a flexible start time between 6:30 and 7:30am. POSITION SUMMARY: The Administrative Assistant role is responsible for providing support to several areas within a corporate office environment. This role will interact with all levels of a multi-site organization and is responsible for confidential, time sensitive clerical material in support of assigned department business objectives. ESSENTIAL JOB FUNCTIONS Champion Lozier's Mission, Vision, and Core Values by demonstrating the behaviors that contribute to Lozier's success. Prepare and review assigned memos, forms, letters, tables, minutes, reports, and agendas. May distribute and administer assigned corporate communications (e.g. condolences, retirement cards, fliers, etc.). Timely and accurately maintain assigned subscriptions, memberships, assigned files, etc. Process and distribute incoming and outgoing mail (including certified mailings). Research and compile information for departmental reports. Scan and review documents for errors and/or missing files. Responsible for maintaining petty cash fund and department supplies for assigned area(s). Coordinate meeting and events arrangements; including, but not limited to catering, reservations, notifications, setup and cleanup and travel arrangements. Review and update as needed the standard operating procedures for deadline sensitive items. Answer/transfer incoming calls for assigned department. May provide back-up to local receptionist(s), which may involve a company phone switchboard or assisting in-person visitors (vendors, guests, applicants). Provide assistance and support for other areas as necessary. Demonstrate regular attendance and timeliness in reporting to work, meetings, and completing assignments. Ability to work and interact well with others. OTHER JOB FUNCTIONS Perform special projects as assigned. JOB QUALIFICATIONS Education: High School Diploma, or equivalent is required. Associate degree is preferred. Experience: Minimum of 2 years in a clerical, bookkeeping, administrative, or other related experience is required. Required Skills: Demonstrated ability to maintain high level of confidentiality. Intermediate Microsoft Office suite. Intermediate communication skills including written and oral. Intermediate organizational skills. Intermediate time management skills. SPECIAL DEMANDS None at this time. The above is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as assigned by their supervisor. Lozier reserves the right to modify, interpret, or apply this job description in any way desired and the essential job functions may be modified to reasonably accommodate qualified individuals with a disability. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Successful completion of pre-hire drug screen and post offer background screen is required to obtain employment. Continued employment remains on an “at-will” basis.

Job DescriptionDescription: Greet and sign in all visitors in a friendly and professional manner; issue visitor badges and ensure compliance with site access requirements. Control access to the administrative building and coordinate visitor notifications with appropriate staff. Manage calendars, schedule meetings, and coordinate conference room usage. Assist with planning and coordinating corporate events, meetings, trainings, and employee functions. Respond to incoming emails and phone calls and route inquiries to appropriate departments. Perform filing, scanning, document organization, and records management in accordance with company policies. Assist departments with pulling data, reports, and information as requested. Support data entry, spreadsheet maintenance, and basic reporting activities. Maintain professionalism and confidentiality when handling sensitive, proprietary, or personnel-related information. Provide administrative support to multiple departments including Administration, Operations, Finance, and Commodities. Sustain frequent and effective communication with internal staff and external visitors. Other duties as may be assigned to support safe, efficient, and timely administrative operations. Complete all assigned tasks in a responsible and ethical manner Requirements: Qualifications Previous administrative, office support, or receptionist experience preferred. Excellent verbal and written communication skills. Strong attention to detail and organizational skills. Ability to handle multiple tasks and prioritize work effectively. Ability to work with all levels of staff, including management and external visitors. Proficiency with Microsoft Office, including Outlook, Excel, and Word. Ability to maintain confidentiality and exercise sound judgment. Exemplify the high standards of professionalism necessary to support the goals of the Company. Education and Experience High school diploma or equivalent required. Associate degree or equivalent administrative experience preferred. 1-3 years of relevant administrative or office experience preferred.

Part-Time Administrative Assistant Hillcrest Health & Rehab (HHR) Location: Bellevue, NESchedule: Part-Time About the Role Hillcrest Health & Rehab is seeking a Part-Time Administrative Assistant to support day-to-day operations and help keep things running smoothly for our team and residents. This role is ideal for someone who enjoys organization, helping others, and being a steady presence in a fast-paced healthcare environment. What You'll Do Provide administrative and clerical support to leadership and team members Answer phones, greet visitors, and assist with general office needs Support scheduling, data entry, filing, and document management Assist with onboarding paperwork, forms, and basic HR-related tasks Communicate professionally with team members, residents, and families Help maintain an organized, welcoming office environment What We're Looking For Strong organizational and communication skills Comfortable with basic computer systems (email, Word, Excel, EMR exposure a plus) Detail-oriented, dependable, and able to manage multiple priorities Professional, friendly, and team-oriented attitude CNA license Social services, healthcare, or long-term care background Experience working in a skilled nursing or healthcare setting Why Hillcrest Supportive, mission-driven organization Flexible part-time schedule Opportunity to work in a meaningful healthcare environment Team culture that values compassion, respect, and collaboration

Substitute Administrative Assistant JobID: 8259 Substitute/Substitute Additional Information: Show/Hide Substitute Administrative Assistants $14.00/hour Work in our school offices and/or our district office. We need substitutes to cover when our administrative assistants are out of the office. ESSENTIAL DUTIES and RESPONSIBILITIES: * Answers the telephone, takes messages and directs callers as appropriate daily. * Ensures people visiting the building are appropriately signed in/out. * Assists parents and students as needed. * Prepares daily routine correspondence as needed. * Sorts mail, schedules appointments and maintains calendars daily for staff. * Maintains student files and records and/or attendance information daily. * Orders supplies, prepares print orders, compiles new student files as needed daily. * Assists in processing Chromebook repair tickets. * Organizes daily office routines and performs general office duties. * Collects and enters student data into PowerSchool (student information management systems) SUPERVISORY RESPONSIBILITIES: May be required to supervise students. EDUCATION and/or EXPERIENCE: High school diploma, general education degree (GED), or equivalent and related experience. Experience as an administrative assistant preferred but not required. APPLY AS SOON AS POSSIBLE THIS POSITION IS OPEN UNTIL FILLED. If you need asssitance or have questions, please contact Tammy at ***********************. Questions? Contact Tammy at ************ It is the policy of the Council Bluffs Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, genetic information, ancestry, geographic location, citizenship, political party preference or belief, familial status (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) or any other protected trait or characteristic in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact Human Resources at ************ or ************.

Heartland Staffing Solutions is seeking an experienced Administrative Assistant with a minimum of 2 years experience. Key Responsibilities: Answer calls and direct them to the right department Greet all incoming customers Order parts for upcoming projects and Inventory for the Warehouse Schedule appointments for all field technicians Provide quotes for home or business projects Book upcoming jobs for the technicians Input timecards into our payroll system Create and send out invoices Collect past-due payments Handle A/R & A/P duties Handle Insurance claims Requirements: At least one year of outstanding customer service experience Some accounting experience preferred Energetic and motivated to work Schedule: Monday-Friday 8:00am - 5:00pm Benefits: Weekly Pay Contact Us: If you are interested in the position, please apply below. You may view a complete list of our open positions at heartlandstaffingsolutions.com. For additional information or to schedule an interview you may reach out to us at 402-488-1800. We are located at 525 N. 48th St Lincoln, NE 68504. #ZR