Administrative specialist jobs in Pasco, WA - 77 jobs

Job Description Project Support Specialist - Nuclear Projects Pay Range: $45.00-$52.50 per hour Schedule: 4x10s (Monday-Thursday) Per Diem: Available if not local Citizenship: U.S. Citizenship Required Remote: No - on-site only Position Overview This role supports the Construction & Project Management (C&PM) organization at client's nuclear facility. The specialist provides advanced SharePoint administration and technical project coordination for capital and O&M projects. This position works independently with minimal supervision, ensuring organized documentation, accurate recordkeeping, and compliant communication across multiple project teams within a regulated nuclear environment. Key Responsibilities Develop, organize, and maintain project SharePoint sites for construction and capital/O&M projects. Ensure Teams and SharePoint are up to date, properly structured, and accessible to authorized users. Partner with Project Managers to track deliverables, actions, and document control processes. Upload, publish, and archive controlled documents to appropriate SharePoint locations. Provide SharePoint and Teams training and technical support to project staff. Support project startup and closeout phases, including document duplication, scanning, transmitting, and archiving. Assist with onboarding/offboarding of department and contract employees (SSIS entries, training coordination, paperwork). Communicate effectively with stakeholders across all levels of the organization. Maintain awareness of multiple capital and O&M projects and related documentation requirements. Support refueling outages in a designated capacity. Required Education & Experience Bachelor's degree in Applied Management, Business, or Project Management, plus 2+ years of advanced administrative or technical experience; or Associate degree in a management, technical, or science-related field, plus 4+ years of advanced administrative or technical experience; or High school diploma/GED plus 6+ years of advanced administrative or technical experience. Required Industry Background: Experience working in a commercial nuclear power plant environment (strongly preferred). Familiarity with NRC-regulated operations, site access procedures, and nuclear documentation standards. Preferred Qualifications PMP Certification or Construction Management Certification (desired, not required). Previous administrative or project support experience at a commercial nuclear utility. Proficiency with Microsoft Teams, SharePoint, OneNote, Word, Excel, PowerPoint, and related Office 365 tools. Experience with Asset Suite or equivalent enterprise document/asset management systems. Understanding of nuclear records management and information retention procedures. Core Skills & Competencies Strong written and verbal communication with all organizational levels. Excellent organizational and multitasking ability in a fast-paced, high-compliance environment. High attention to detail and commitment to data integrity. Capable of working independently, making sound decisions, and maintaining confidentiality. Strong interpersonal skills and team orientation. Demonstrated commitment to safety, integrity, excellence, and accountability.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services |, etc. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Senior Contract Administration Support Specialist - GSSC [Full-Time [W-2] Senior Consultant] located: The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area to Provide services and support as a Senior Contract Administration Support Specialist (PR0152) at The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area. JOB OVERVIEW Provide Contract Administrative Support on behalf of The Department of Energy Hanford Site, Hanford Procurement Division (HPD), (Richland Operations Office and the Office of River Protection) RESPONSIBILITIES AND DUTIES Assist contracting officers and contract specialists with general day-to-day contract administrative duties. Assist with drafting contract documents. Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES). Assist with the preparation of various reports. Ensure timely and accurate compliance with monthly and quarterly reporting requirements. Assist with the review and process of contractor invoices in a timely fashion. Support correspondence creation. Gather information for various audits or data calls. Gathering information for various negotiation sessions. Support in coordinating Contractor Performance Assessment Reporting evaluations by scheduling technical input, and working with the Contracting Officers and Contract Specialist Support policy writing, developing, issuing, updating, and revising policy, desk guides, and procedures. Support review of contract actions submitted for policy compliance. Support complex subcontract reviews in accordance with DOE and local guidance as requested. Support of HPD actions file merging of files on websites/share drives. Update and status workload tracking tool. Utilize business operations experience to conduct tasks with minimal supervision. Support in writing complex Pre-Negotiation Plans/Price Negotiation Memorandums, and support DOE contracting personnel in the process for negotiating large, complex, sole source contracting actions. Qualifications The Senior Contract Administration Support Specialist - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position. Skills / Abilities / Education / Experience Requirements / Qualifications Contract Administration Support Specialist shall possess the following minimum qualifications: Bachelor's degree in a business field of study (Accounting, Economics, Management, Marketing, etc.). Six years of experience may be substituted for education. Minimum of 5 years of experience in Government contracts and contract Administration. Working level knowledge of Hanford Site mission, activities and priorities. Working level knowledge of DOE Hanford processes and procedures. Working level knowledge of DOE's program management practices, policies, and procedures. Experience with writing Pre-Negotiation Plans/Price Negotiation Memorandums within DOE preferred. Strong clerical, administrative, and organizational capabilities. Experience in supporting organizations with, tracking, monitoring, review and coordination efforts. Familiarity with or ability to learn/use other technology management tools employed at Hanford. Proven ability to interface successfully with senior level management. Ability to work with government and Contract Administration Support Specialist to problem solve and formulate strategies for success. Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy. Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities. Ability to set and achieve goals, working successfully as an individual contributor or as part of a team. Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides. Excellent written and verbal communications skills. Excellent communication responsiveness and customer service skills. Proficiency in Microsoft 365. Excellent knowledge of MS Word and Excel. Experience in policy preparation and policy management, evaluations, assessments of contract documents, and quality assurance of contract Administration. Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement, Financial Assistance policies. Competencies Required U.S. Citizenship Required - You must be a United States Citizen Excellent oral and written communication skills (This employer participates in the e-Verify program) Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Other Requirements and Conditions of Employment Apply May be required to complete a Financial Disclosure Statement Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance. Ancillary Details of the Roles TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The Contractor shall ensure that duties are performed in a competent and professional manner that meets milestone/delivery schedules as outlined below: Weekly Status Report. This report will address work accomplished, with deliverable progress provided to the technical monitor. Monthly Status Report. This report will be a combination of the weekly status reports and shall be submitted with the monthly invoice. The report shall also include: Deliverable progress, and date(s) submitted, submitted within the invoice period. Work schedule for Contractor employees, to include any leave taken. #TechnicalCrossCuttingJobs #EnergyTechnology #Jugaad #Hanford #EnvironmentalManagement #NukeWorker Additional Information As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with Documented Goals for each of the firm's Eight ProSidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting. CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant and effectively as a team leader Leadership - the ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or workstreams Judgment - exercises prudence and insight in the decision-making process while being mindful of other stakeholders and long-term ramifications Organization - the ability to manage projects and actions and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the most significant challenges across private, public, and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently includes the following for Full-Time Employees: Competitive Compensation: The pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. The Company contributes a fixed dollar amount each month towards the Plan you elect for medical and dental benefits. Contributions are deducted on a pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options is available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently, these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. Therefore, we offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy daily. Security Clearance: Due to the nature of our consulting engagements, there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements, there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent daycare expenses on a pre-tax basis. You determine your projected costs for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ----------- ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or another eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has pledged to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the "I Hire Military" Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - success while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. For Easy Application, Use Our Career Site Located On Http://Www.ProSidian.Com/ Or Send Your Resume's, Bios, And Salary Expectation / Rates To To *********************** & ************************* ONLY CANDIDATES WITH THE REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Hourly Range $27.74 Overview Reporting to the Associate Administrator, the Administrative Assistant will provide administrative support to faculty and staff within the division. This position plays a key role in managing the day-to-day administrative operations of patient care flow, ensuring all incoming and outgoing faxes are addressed in a timely manner, routing to the correct divisional team, uploading documents to patients in a timely manner, as well as routing all answering service or on call messages that may come through. Candidate will also assist with the completion of patient care forms. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a high-functioning, fast-paced environment. This role is Hybrid: 3 days/week onsite, First 90 days will be 5 days onsite. Required Skills and Abilities 1. Demonstrated experience with clinical practices and patient experience. 2. Familiarity with medical terminology, orthopedic a plus. Experience and understanding of pre-op, post-op, and surgical workflows. Familiarity with HIPPA practices. 3. Excellent organizational skills. Ability to manage competing priorities. Ability to identify, analyze and solve problems collaboratively and independently utilizing critical thinking skills. 4. Excellent written and verbal communication skills. Demonstrated excellent attendance and punctuality. Professional demeanor and attire. 5. Demonstrated excellence in providing high quality administrative support to organizational leaders, faculty and/or staff. Demonstrated proficiency in the daily use of Epic, Microsoft Outlook, Word, Excel and PowerPoint. Ability and willingness to learn and use new programs and systems, as required. Preferred Skills and Abilities 1. Orthopedic surgical experience and knowledge. 2. Yale Health System Epic knowledge preferred. Principal Responsibilities 1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned. Required Education and Experience Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education. Job Posting Date 12/10/2025 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade C Compensation Grade Profile Time Type Full time Duration Type Staff Work Model Hybrid Location 37-55 College Street, New Haven, Connecticut Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Administrative Assistant Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, F Joel Financial in Richland, WA, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients are a must! Minimum Requirements: 3-5 years of administrative office experience in a fast-paced environment Bachelor's Degree preferred Financial industry experience preferred but not required Advanced skills with the MS Office Suite CRM experience (Salesforce) This position requires you to possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Outgoing and positive attitude Detailed oriented Ability to demonstrate persistence to achieve quality Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back-Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospect plan prep Provide marketing support as needed including newsletters, blog, social, website, communications, events, etc. Salary: $24-$26/hr Benefits Health Insurance PTO 401k Hours: Monday -Thursday: 8:30 am - 5:00 pm Fridays: 8:30 am - 3:00 pm Some seminar attendance Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

# Requisition ID: _288038_ + **Telework Type:** **Full-Time Office/Project** + **Work Location: Richland, WA** + **_Hourly Range:** $21.14 - $28.87 (Determined by function, education, experience, and qualifications of the applicant. A 15% salary uplift is provided on top of base salary for positions that are worked in New York City or San Francisco, which is subject to change depending on market conditions.)_ **_ _** # Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report . # Job Summary: Bechtel is a global engineering, construction and project management company that has "built the world" for more than 120 years, having constructed Hoover Dam, the English Channel Tunnel, entire cities in the Middle East, the second-largest solar thermal power project in the world, and millions of miles of roads and pipelines. We produce a lasting, positive legacy by creating jobs, growing economies, connecting communities to resources, shoring up and expanding infrastructure, and making the world a cleaner, greener, safer place. Bechtel's internship program was created to cultivate real-life industry interest based on hands-on experience. Many new university graduate hires began their careers at Bechtel as a student intern. This internship opportunity is specific to the Waste Treatment and Immobilization Plant (WTP) Project located in Richland, WA. Join us as we make history at the Hanford Vit Plant, known as the Waste Treatment and Immobilization Plant. We are designing and building a one-of-a-kind facility that will turn radioactive and chemical waste left over from World War II and Cold War plutonium production into a form safe for disposal. Your efforts will help protect the nearby Columbia River and the communities, salmon, and wildlife along its shorelines throughout the Northwest. Sitting at the confluence of the Columbia, Snake and Yakima rivers near two mountain ranges, our community provides access to year-round outdoor recreation, 300 days of sun a year, more than 200 wineries within a 50-mile radius, and the amenities of large cities just a three-hour drive (or short flight) to Seattle and Portland. # Major Responsibilities: **Infrastructure/Automation** + Develop and edit eForms. + Assist in software lifecycle documentation. + Plan for automation, using UX/UI principles. + Map processes to be streamlined. + Create channels to distribute eForms across organization. + Assist software bugs with accounts, user access, and updating. # Technical Publications + Proofreads, edits, and coordinates the production of simple documents and other print and electronic media. + Reviews document requirements and content issues with customers and/or authors and may coordinate production of projects + with graphics, document formatting, reprographics, and any additional editorial support. + Plans formatting of documents, organizes content, edits text and graphics, and provides instructions for final reproduction. + Works with departments and assists with web page modification, design, and creation using SharePoint. + May assist with Professional Development courses, researching, creating, assembling, and teaching. + Updating and publishing metrics. # Required Knowledge and Skills: **Basic Qualifications** + Currently enrolled in a four-year bachelor's degree program in English, Communications, or Facilities Management, or any + related field of study. + Completed at least two years of undergraduate studies. + Possess the eligibility to work and remain in the U.S. without sponsorship. + Must be able to pass pre-employment drug screen and background check. + Proficient in writing, editing, and computer applications and operating systems. + Must be proactive, have good organizational skills, use individual initiative, follow assignments through to completion, and be + attentive to detail, quality control and deadlines. + Demonstration of excellent verbal and written communication skills. + Intermediate skills in MS Excel, PowerPoint, Word, and Outlook. + Ability to stand and walk for long periods of time. + Applicant should demonstrate teamwork, strategic thinking, problem solving, strong interpersonal skills, initiative with + professional discipline, motivation, and the desire to continually learn. # Preferred Qualifications + Experience with SharePoint. + Experience with MS Visio. + Experience with Adobe Creative Suite. + Previous internship experience and knowledge of Bechtel business practices. # Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at bechtel.com/total-rewards. # Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy. **_Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to_** ************************

Description Cascade Fire Protection is a subsidiary of Western States Fire Protection (WSFP). WSFP and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities. Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment. What we offer: * Health, Life, Dental and Vision Insurance * Employee Assistant Program * Flex Spending (FSA) (Cafeteria Plan) and HSA * 401(k) Plan - Matching up to 3% * Employee Stock Purchase Plan * Profit Sharing Plan * Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave * Paid Holidays * Tuition Reimbursement * Annual Discretionary Bonus * Employer Paid Life Insurance * Gym membership reimbursement Administrative Assistant Cascade Fire Protection is hiring an Administrative Assistant to join our dynamic team! The Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to project billings, collection follow-ups and other duties as outlined below. The salary range for this position is $19-23 per hour, depending on experience Job Responsibilities * Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates * Responsible for accounts receivable phone calls to follow up on collections * Issue purchase orders for employees making purchases at local vendors * Maintain a professional attitude and appearance * Create, type, and distribute internal and external correspondence * Provide general administrative and filing support for managers and staff * Complete special projects as required * Accomplish responsibilities as required using business software as approved by WSFP * Other duties as assigned Job Qualifications * High School diploma or GED; and/or or one to two years related experience and/or training is preferred * Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates * Excellent organizational skills * Multi-tasking and time-management skills, with the ability to prioritize tasks * Ability to be resourceful and proactive when issues arise * Proficient computer skills with working knowledge of business software application * Possess excellent written and verbal communication skills * Willing to pass a post-offer drug screen test and background check All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran. VEVRAA Federal Contractor Accessibility: If you need help accessing this page, please contact: Phone: ************** Email: ************************** We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply. A ll qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, or status as a qualified individual with a disability or protected veteran. VEVRAA Federal Contractor Salary19.00 - 23.00 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 19.00 Salary Max 23.00 Salary Type /hr.

Job DescriptionSalary: $23.00-$33.00 DOE Project Assistant/Expeditor Columbia Energy & Environmental Services, headquartered in Richland, WA, is a well-established small business with a proud history of delivering comprehensive solutions in engineering, design, fabrication, instrumentation and controls, and other specialized services. With deep expertise in fixed-price design/build/test projects, we serve both federal and commercial clients, consistently delivering reliable results through innovation and technical precision. Our collaborative and experienced team is committed to providing practical, client-focused solutions tailored to address a wide range of challenges. Recently, we expanded our operations to Idaho Falls, ID, reflecting our ongoing growth and dedication to broadening our capabilities. We take pride in maintaining a strong reputation for quality and integrity while meeting the unique needs of each client we serve. Why Join Columbia Energy? At Columbia Energy, we foster a supportive and innovative environment where team members can thrive. As a small business with ambitious goals, we value initiative, teamwork, and the drive to make an impact. This role offers the opportunity to work on meaningful projects while advancing your career in a company that values organization, efficiency, and collaboration. Position Overview We are seeking a self-motivated Project Assistant/Expeditor to join our growing team. This role is ideal for a highly organized individual who thrives in a fast-paced environment and enjoys problem-solving, multitasking, and keeping projects on track. TheProject Assistant/Expeditor plays a key role in ensuring smooth project execution by tracking materials, coordinating schedules, and maintaining clear communication between internal teams and external stakeholders. This position supports the success of fabrication and engineering projects by managing documentation, expediting workflows, and providing administrative support to project managers. This is a full-time position; however, part-time candidates are encouraged to apply. Essential Responsibilities Project Coordination: Assist project managers with tracking materials, fabrication progress, and project records to ensure projects stay on schedule and meet client requirements. Scheduling & Expediting: Support project scheduling efforts by coordinating with teams, suppliers, and subcontractors to ensure timely progress and material availability. Communication & Documentation: Maintain accurate project documentation, ensuring clear and consistent communication across project teams. Cross-Team Collaboration: Work closely with engineers, technicians, production staff, and project managers to optimize workflow and support timely project execution. Problem-Solving: Identify potential challenges in project timelines or material deliveries and collaborate on solutions to keep projects moving forward. Multitasking & Organization: Manage multiple projects simultaneously while maintaining detailed tracking and proactive communication. Vendor Coordination: Work with suppliers and vendors to confirm material delivery schedules, resolve procurement delays, and track order status to minimize project disruptions. Required Qualifications Strong attention to detail and organizational skills. Ability to manage multiple priorities in a fast-paced project environment. Effective communication skills, both written and verbal. Positive attitude with a collaborative mindset and willingness to support team success. Proficiency in Microsoft Office Suite (Excel, Teams, Outlook, and Project). Ability to be mobile in an industrial environment as needed. Preferred Qualifications Experience supporting engineering, fabrication, or manufacturing projects. Familiarity with work orders, work packages, and procedural documentation. Experience working with government-regulated projects (Department of Energy or similar) is a plus but not required. A self-motivated and solutions-oriented mindset with a focus on project success. Ability to identify and implement process improvements for increased efficiency. Core Competencies Reliability & Consistency: Demonstrates strong time management and organizational skills to ensure deadlines are met, project tracking is accurate, and all necessary documentation is up to date. Maintains a proactive approach to expediting materials and resolving project roadblocks. Effective Communication: Clearly conveys project updates, material status, and schedule changes to project managers, engineers, technicians, and production teams. Actively listens and responds to inquiries in a timely and professional manner, ensuring all stakeholders have the information they need to keep projects moving forward. Ethics & Professionalism: Maintains integrity, accountability, and confidentiality in all project-related interactions. Fosters positive working relationships across teams and external partners by demonstrating respect, transparency, and a solutions-oriented mindset. Commitment to Excellence: Supports project success by maintaining high standards in documentation, workflow coordination, and problem-solving. Takes initiative in identifying inefficiencies and improving processes to enhance overall project performance and delivery. Application Requirement Read Before Applying All application questions must be answered in full. Incomplete applications will be automatically disqualified. Do not leave responses blank or enter placeholders such as "N/A," ".", or irrelevant answers. Thoughtful and complete responses are required to move forward in the hiring process. Equal Opportunity Employer Columbia Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status, or any other characteristic protected by federal and state law. We look forward to your application.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date. Weekly Work Hours 19.5 Compensation Range H07 Hourly Rate $23.78 Hourly FLSA United States of America (Non-Exempt) Type Work Study Program Key Responsibilities The student assistant position will focus on administrative support, instructional support, mentor, or specialized support while offering educational and career growth. Shared Duties and Professional Conduct: Provides excellent customer service to all students, faculty, staff, and campus visitors, serving as a welcoming and helpful first point of contact. Provides team support to colleagues, fostering a collaborative and productive work environment. Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite. Completes all required training and professional development sessions to enhance skills and knowledge. Supports the mission, values, goals, and principles of the College. Performs additional duties/responsibilities as assigned by the supervisor. Student Assistants are generally placed in one of the following roles: Administrative Support- Student Assistant The Student Assistant- Administrative Support provides essential clerical and administrative support to a college department, ensuring the efficient operation of daily office functions. This role offers students the opportunity to develop professional office skills in a supportive campus environment. Key Responsibilities: Answer phones, greet visitors, and provide general information or direct inquiries appropriately. Manage incoming and outgoing mail and small package deliveries. Perform data entry, maintain records, and update databases accurately. Assist with filing, scanning, and organizing documents. Schedule appointments, meetings, and manage calendars as needed. Prepare and proofread correspondence, reports, presentations, and other documents. Assist with office supply inventory and ordering. Provide support for departmental events, workshops, or special projects. Maintain confidentiality of sensitive information. Example of Departments utilizing this Student Assistant: Career Services Advising and Counseling Student Life Library Financial Aid Student Support Services Success Coaching Food Pantry or Basic Needs Office Instructional Support- Student Assistant The Instructional Support Student Assistant role supports faculty, staff, administrators and students in an academic setting, enhancing the learning environment through direct assistance with course materials, lab activities, or tutoring. This position provides an opportunity to deepen understanding of academic subjects and develop teaching/mentoring skills. Key Responsibilities: Provides direct support in academic labs and classrooms, assisting with setup, organization, and general student needs. Addresses discipline-specific questions from students, offering clarification and guidance related to course material or lab assignments. Completes required Tutoring Certification after hire and provides one-on-one or group tutoring for specific discipline areas or lab subjects, reinforcing learning concepts. Offers technical assistance on institution-specific learning platforms, software, and equipment used for instruction. Example of Departments utilizing this Student Assistant role may include but limited to the following departments: Math, Science, and Business Labs Intercultural Network Writing Center Computer Science Lab Learning Commons Speech Lab Fitness Center Athletic department Communication Department Specialized Support- Student Assistant The Specialized Support Student Assistant provides targeted assistance requiring specific skills or knowledge to a college department. This role allows students to apply and enhance specialized abilities in a practical setting, contributing to unique departmental projects or operations. Key Responsibilities: Examples of responsibilities for this role may include: Completes campus/department-specific projects that may require independent research, data compilation, or specialized software application. Maintains strict confidentiality of all records, databases, and sensitive information associated with the assigned area, adhering to privacy policies. Manages small-scale research assignments or technical tasks, potentially involving data analysis, report generation, or system maintenance. Responsible for operating certain specialized technical equipment or working proficiently in department-specific software (e.g., graphic design, database management, specific industry tools). Provides support to the assigned area during college presentations, workshops, and campus events, which may include setup, registration, and attendee assistance. Example of Departments utilizing this Student assistant: Campus President's Office Campus Support Services Computer Science & Information Technology Major Specific (i.e., Aviation, Culinary Arts, Human Resources) Minimum Qualifications Undergraduate student awarded federal work study funds in financial aid package. Must meet the Satisfactory Academic Progress standards set by Dallas College. Must be enrolled and certified in at least six hours (half time) for Fall, Spring and Summer semesters. Must be a U.S. citizen or eligible noncitizen. You must not have any prior institutional balance or blocks. Student must have transportation to off-campus worksites. Completes required Dallas College professional development training hours. Preferred Qualifications Currently enrolled as a student in good standing at the College and eligible for Federal Work-Study. Strong interpersonal and communication skills, with a commitment to providing excellent customer service. Ability to follow verbal and written instructions accurately and efficiently. Basic computer proficiency, including familiarity with common office software (e.g., Microsoft Office Suite). Demonstrated ability to learn and adapt to new technologies, systems, and departmental procedures quickly. Basic skills in technology related to the area of work and above-average knowledge of equipment and/or regulations in the assigned academic area. Completion of relevant coursework related to the department's function (e.g., Information Systems, Human Resources, Office Administration, specific major-related courses). Ability to exercise judgment in performing routine tasks and selecting appropriate procedures. Demonstrated ability to work independently with minimal supervision on highly skilled tasks, and collaboratively as part of a team. Proven ability to maintain confidentiality and handle sensitive information with discretion. Work Schedule: Part-time, flexible hours (typically up to 19.5 hours per week), are determined in coordination with the department supervisor and student's academic schedule. Applications DeadlineMarch 31, 2026

**Pay:** $20.00/HR to $22/HR. The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data. **Benefit Information:** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management (*********************************************************************************************************** _To provide timely and accurate administrative support services for our managers to enhance the quality of the overall service we provide to our clients and employees._ **Essential Functions:** + Initiate first level of HR processing procedures. + Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks. + Maintain employee files. + Understand and create spreadsheets for financial reports. + Process invoices for payment. + Process payroll bi-weekly, gather and tabulate time records for employees daily. + General data entry duties & office administration such as answering phones, filing, copying, etc. + Provide excellent service to client and employees. + Maintain administrative records and documents pertaining to the account. + Record minutes of meetings. + Greet and help walk-in visitors in a professional manner. + Prepare reports as assigned by Management. + Handle other duties as assigned by Management. **Minimum Requirements:** + GED or High school diploma required + Associate degree or higher preferred + 2-3 years of successful office administration experience + High energy level and enthusiastic + Proficient in Microsoft Office + Comfortable with having flexible hours + Experience with hourly time record-keeping procedures + Experience processing new employees + Strong organizational skills + Excellent interpersonal skills + Ability to work in a team environment + Sense of urgency to complete tasks and meet deadlines; self-directed + Ability to handle confidential information + Ability to handle multi-faceted jobs with completing normal duties REQNUMBER: 137353 ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call ************. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

Who is Comprehensive Healthcare? Comprehensive Healthcare provides innovative behavioral health and integrated healthcare services to clients of all ages. We take pride in our creative and collaborative work environment and in delivering clinically excellent, trauma-informed, recovery-oriented services. What are we looking for in an Office Coordinator? Office Coordinators at Comprehensive are often the first point of contact for clients, service providers, and other visitors to our facilities. As a highly-visible member of a busy and varied healthcare clinic, Office Coordinators need to possess excellent communication skills and the ability to multitask with frequent disruptions. They are the primary customer service representative for the designated team or location and work frequently with clients, staff, other service providers in the community, and the general public. Although the Office Coordinator will be assigned to a primary facility, Office Coordinators are expected to float between both our outpatient clinic and our inpatient units to ensure adequate coverage for the entire campus. Candidates must be flexible and willing to work any shift starting at 7:30AM to 6PM. This role is a non-benefited position with no guarantee of hours. Office Coordinator duties may include: providing clinic reception and administrative assistance to the assigned team or clinical facility scheduling appointments and coordinating clinician schedules entering and maintaining accurate client records and other documentation in our electronic health record system assisting clients with completing financial assessments and agency documents collecting payment at point of service and recording & reconciling receipts communicating effectively and professionally with clients, primary care providers, service providers, and staff maintaining client confidentiality per HIPAA guidelines Qualifications: High school diploma or GED Two years of general office experience, preferably in the healthcare field Bilingual English & Spanish helpful but not required In compliance with state and federal law, Comprehensive Healthcare requires all candidates to complete a post-offer, pre-employment drug screen and background check. Please refer to WAC 388-113-0020 through 388-113-0030 for information on criminal convictions and pending charges that automatically disqualify an individual from working for Comprehensive Healthcare. Please refer to RCW 49.44.240 for information on pre-employment drug screening. What Comprehensive Healthcare Can Offer You Training and Development A variety of career opportunities in a wide range of settings with room for mobility and promotion Regular training opportunities including support, supervision, and consultation in implementing evidence-based services and programs Innovative Program & Services A strong reputation for providing quality, evidence-based services within a collaborative multi-disciplinary team environment Innovative, forward-looking leadership that seeks to thrive in an ever-changing healthcare environment Joint Commission-accredited organization committed to continuous quality improvement Established partnerships with major research universities and other community and healthcare providers to implement cutting-edge treatment programs and services Qualifications Comprehensive Healthcare is proud to be an equal opportunity employer. We do not discriminate based on race, sex, age, color, religion, national origin, sexual orientation, gender identity or expression, marital status, veteran status, disability status, or any other basis prohibited by federal, state, or local law. We value the diverse perspectives and strengths that our employees bring to the workplace and we encourage individuals from underrepresented groups to apply for our positions. The Human Resources department offers accommodations and assistance for the application and interview process; please contact us to make arrangements.

Assistant Manager The Assistant Manager role at Ambrosia QSR supports the overall operations of a single restaurant. Assistant Managers must have open availability, work full-time, and be scheduled to work shifts that complement the General Manager's schedule (opposing days and shifts). They serve as the right hand to the General Manager and will participate in ongoing development training to foster internal growth within the company. Assistant Managers should possess strong coaching skills, be proficient in all workstations, and have a solid understanding of shift control responsibilities. They must also be capable of handling administrative tasks as requested. Job Responsibilities Team * Recruit, train, and develop new and existing team members while adhering to training plans, procedures, and systems established to meet targeted goals * Coordinate team meetings, including pre-shift and safety committee meetings * Lead by example, fostering a "guest first" mindset and outstanding service * Ensure compliance with all applicable local, state, and federal regulations, including but not limited to break laws, minor employment laws, safety policies, sick leave policies, timekeeping, and scheduling * Ensure a safe and inclusive work environment free from harassment, discrimination, and retaliation, and promptly report any concerns or complaints to the General Manager and Human Resources Guests * Greet every guest warmly and promptly, creating a welcoming atmosphere * Strive to provide an exceptional experience for every guest on every visit, addressing any issues with positivity and sound judgment * Regualarly walk through the resteaurant to check on guests, inquire about their dining experience, and ensure the building's interior and exterior is inviting and safe * Stay informed about the local market trends and community needs to make guest-centric decisions Operations * Oversee compliance with all food safety regulations and restaurant safety procedures, with clear postings as required * Adhere to local marketing plans, ensuring staff are properly trained and prepared for promotions using materials provided by the franchisor * Enforce policies, procedures, and best practices to maintain a safe and positive work environment * Ensure daily food safety standards and operational procedures are consistently met * Maintain open communication with the general manager and leadership as needed Profitability * Ensure all food is prepared fresh to order, following company recipes, and accurately record all items in the POS system * Oversee inventory management by performing regular stock checks and placing orders as needed, while maintaining cost standards * Monitor staffing levels throughout the day to ensure accurate payroll and timekeeping * Manage labor costs to maximize profitability while maintaining employee productivity * Oversee proper use of equipment, small wares, and products * Conduct regular equipment functionality checks and enforce safety rules and regulations * Follow company policies and procedures for cash handling to ensure accuracy, security, and compliance with financial guidelines Education and Work Experience * High school diploma or equivalent * Serv Safe training & certificate * Prior experience with a POS System * 1-2 years of hands-on food or retail management experience Qualifications and Skills * Authorized to work in the United States * Must be at least 18 years of age * Ensure compliance with all required training as mandated by local, state, and federal laws, as well as company policies, to maintain operational and regulatory standards * Maintain a working cell phone and effectively communicate via text, phone calls and emails * Intermediate or higher proficiency in Microsoft 365 * Strong communication and leadership skills, with the ability to collaborate effectively * A responsible team player, demonstrating punctuality, proper attire, and respect for others * Experience in a fast-paced office environment with shifting priorities is a plus * Engage in hands-on leadership with a strong focus on growth and development of people * Be able to work with, coach, and develop a diverse group of people from different backgrounds and with varying strengths * Demonstrate the core Cultural Foundations of Energy, Engagement, Empathy, and Execution through all interactions with both internal and external stakeholders Work Environment and Physical Requirements The work environment is fast-paced, high-energy, and dynamic, requiring the ability to multitask and remain organized under pressure. You will be working in a team-oriented atmosphere, collaborating with other members of the team to ensure smooth restaurant operations. This role involves frequent interaction with customers, creating a welcoming and efficient dining experience. The restaurant environment includes both indoor and outdoor areas, and you may be required to stand, walk, and move throughout the shift. Safety and cleanliness are top priorities, and all staff members are expected to follow health and safety protocols. Flexibility in working hours, including nights, weekends, and some holidays, is required. REQUIRED Personal Protective Equipment (PPE): Boots (oil/heat resistant for fryer filter) Gloves (oil/heat resistant for fryer filter) Apron (oil/heat resistant for fryer filter) Face Shield (oil/heat resistant for fryer filter) Heat Resistant Gloves (oil/heat resistant for fryer filter) Cut Resistant Gloves (slicing equipment) Oven Mitts (heat resistant for ovens) Broiler Gloves (heat resistant for ovens) Benefits * Medical - United Healthcare and Kaiser * Voluntary Life Insurance, Dental and Vision - United Healthcare * Company Paid Life Insurance - United Healthcare Flexible Spending Accounts - Medical, Limited Dental & Vision, Dependent Day Care * Matching 401(K) and Roth retirement savings plans - age 20 or above * Vacation Time - 10 days a year * Floating Holidays - 3 days a year * Sick Time - 1 hour for every 30 hours worked, no waiting period * Direct Deposit * Monthly Bonus Quarterly Bonus * Flexible Scheduling Growth Opportunities * Complimentary meal for each shift worked The information provided here is not intended to be a comprehensive list of the job duties and responsibilities, nor is it intended to cover all the necessary skills for the position. Management reserves the right to assign or reassign duties at any time. The responsibilities outlined in this may change as needed. This Assistant Manager supersedes any earlier versions approved by Ambrosia QSR. It is not intended to create a written or implied employment contract. Ambrosia QSR operates as an at-will employer, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause. Ambrosia QSR is an equal opportunity employer. I acknowledge that I have received and reviewed the Assistant Manager job description and understand that I am responsible for effectively carrying out the essential functions outlined, regardless of any circumstances described. Employee Signature _________________________________________ Employee Name _________________________ Date _______________

Logical thinking and organizational/planning skills a must. General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. QualificationsEnter qualifications here Additional Information Must have two years experience

California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco. Position Summary: Packs member orders into boxes and transfers items to a separate cart for cashiers. Performs cleanup, cart retrieval, merchandise restocking and runs for items as directed. For additional information about pay ranges, click here. We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.

Cascade Fire Protection is a subsidiary of Western States Fire Protection (WSFP). WSFP and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities. Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment. What we offer: * Health, Life, Dental and Vision Insurance * Employee Assistant Program * Flex Spending (FSA) (Cafeteria Plan) and HSA * 401(k) Plan - Matching up to 3% * Employee Stock Purchase Plan * Profit Sharing Plan * Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave * Paid Holidays * Tuition Reimbursement * Annual Discretionary Bonus * Employer Paid Life Insurance * Gym membership reimbursement Administrative Assistant Cascade Fire Protection is hiring an Administrative Assistant to join our dynamic team! The Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to project billings, collection follow-ups and other duties as outlined below. The salary range for this position is $19-23 per hour, depending on experience Job Responsibilities * Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates * Responsible for accounts receivable phone calls to follow up on collections * Issue purchase orders for employees making purchases at local vendors * Maintain a professional attitude and appearance * Create, type, and distribute internal and external correspondence * Provide general administrative and filing support for managers and staff * Complete special projects as required * Accomplish responsibilities as required using business software as approved by WSFP * Other duties as assigned Job Qualifications * High School diploma or GED; and/or or one to two years related experience and/or training is preferred * Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates * Excellent organizational skills * Multi-tasking and time-management skills, with the ability to prioritize tasks * Ability to be resourceful and proactive when issues arise * Proficient computer skills with working knowledge of business software application * Possess excellent written and verbal communication skills * Willing to pass a post-offer drug screen test and background check All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran. VEVRAA Federal Contractor Accessibility: If you need help accessing this page, please contact: Phone: ************** Email:

The future you want is within reach. Let's build it together. At PCL Construction Services, Inc., part of the PCL Family of Companies (PCL), we don't just build projects -- we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry. We're a team of builders who care deeply about what we create and who we build with. That includes you. We are not only shaping the future of construction, we are also committed to shaping the future of your career. As a Administrative Assistant for PCL Construction Services, Inc. in Wallula, Washington, you'll have the opportunity to support a major construction project by ensuring smooth day-to-day operations, building strong stakeholder relationships, and providing essential administrative coordination that keeps the team organized and efficient. Why Choose PCL? Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success -- because when you succeed, we all do. Our offerings could include: * Employee ownership opportunities that build long-term value * Annual discretionary performance bonuses * RRSP, TFSA, Pension Contribution Options * Flexible medical, dental and vision benefits * Prescription drug coverage and virtual care services * Life, AD&D and disability insurance * Paid parental leave and family care support * Health and lifestyle spending account options * Mental health and wellness support, including Employee Assistance Programs * Career growth pathways, leadership development and mentorship programs * Access to world-class training through PCL's College of Construction and professional development courses * Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions Here's how a Administrative Assistant for PCL Construction Services, Inc. within Seattle contributes to our team: Responsibilities * Supporting day-to-day operations by performing administrative tasks for manager, department, or team. * Developing and maintaining customer-focused relationships with all stakeholders. * Answering telephone calls and taking messages for manager, department, or team members. * Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office. * Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information. * Arranging travel, hotel, and car reservations and preparing travel itinerary. * Ordering office supplies for department as requested. * Supporting mail distribution and courier requests. * Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. Qualifications * High school diploma. * Associates or bachelor's degree, diploma or certificate in office administration program considered an asset. * 1 year of experience in an administrative role or equivalent technical experience. * Excellent verbal, written and interpersonal communication skills. * Ability to multitask and adapt to change. * Ability to act with discretion when handling confidential information. * Ability to effectively handle difficult situations and remain calm under pressure. * Ability to develop and maintain effective stakeholder relationships. * Ability to create, edit, proofread, and format documents/presentations. * Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote. The estimated salary range for this role is $56,440 to $69,720, based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer. Your Work Has Purpose Here PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity. At PCL Construction Services, Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background. We know everyone's needs are different, if you require accommodation during the application process, please contact *************** and include the position and location of interest. This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by human reviewers. Company: PCL Construction Services, Inc. Primary Location: Wallula, Washington Job Title: Administrative Assistant Requisition ID: 11182

School Consortium Psychology Programs Administrative Assistant JobID: 1773 Secretarial/Clerical/Secretary Additional Information: Show/Hide What You'll be Doing: * Compiles data from various sources to ensure compliance with financial, legal, and administrative requirements. * Coordinates and manages projects, meetings, and events to meet established guidelines and deliver services effectively. * Demonstrates strong time management and knowledge of federal/state program guidelines for accurate reporting and office operations. * Disseminates timely and accurate information, maintains high professional standards, and ensures compliance with policies. * Maintains records, files, and documents for reference, audits, and compliance with federal/state regulations. * Prepares reports, documents, and correspondence to convey information, document activities, and ensure compliance. * Utilizes computer applications (e.g., MS Word, Excel, Skyward) for record-keeping, reporting, and administrative support. What We Offer: * Salary: $25.34 - $29.60 per hour (depending on experience) * Excellent benefits package: Medical, Dental, Vision, retirement, paid time off, paid holidays and more Job Details: * Working days: 5 days per week / 209 work days plus 11 holidays * Hours per day: 6.5 hours * Position is temporary for the duration of the grant period from 1.01.26-12.31.2029 What You'll Need: * Education: High School Diploma or equivalent * Experience: Job related experience with increasing levels of responsibility is desired. * Licenses/Certificates/Registration: CPR/First Aide Certificate * Minimum qualifications: Operating standard office equipment including pertinent software applications, preparing and maintaining accurate records, performing basic bookkeeping, business telephone etiquette, knowledge of office methods and practices, ability to adapt to changing work priorities, communicating with diverse groups, work as part of a team About Grandview School District We are a rural and innovative school district offering a wide variety of academic programs and services. Grandview School District is 2A and has over 3,800 students of which 92% are Hispanic. Grandview is nestled in the lower Yakima Valley, a productive agricultural region noted for fruit, wine and hop production. The community also sees over 300 days of sunshine per year. Working at GSD 200 Grandview School District in partnership with our scholars, families and community is investing in cultivating a culture of success by empowering and challenging each scholar to reach their full potential in all aspects of academics and life. Through a collaborative systematic approach, the Grandview School District is devoted to providing quality education that will empower and challenge all scholars to acquire and apply skills in a diverse, ever changing community that values respect, tolerance, diversity and relationships. At Grandview Schools: We are cultivating a culture of success by: * Partnering with scholars, families and community * Empowering & challenging each scholar to reach their full potential * Educating our scholars for an ever-changing world Work Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, some stooping, kneeling, crouching, and/or crawling and some fine finger dexterity. Generally the job requires 30% sitting, 40% walking, and 30% standing. The job is performed under minimal temperature variations and in a generally hazard free environment. Our mission celebrates diversity. We are committed to equal opportunity employment. Grandview School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee has been designated to handle questions and complaints of alleged discrimination: Executive Director of Special Programs is the assigned Title IX Coordinator/ Section 504/ADA Coordinator/ Civil Rights Compliance Coordinator. Contact information is as follows; 913 W 2nd St Grandview WA 98930, ************, *********************

Job Title: Administrative Assistant Classification: Non-Exempt Build your career with Alto Ingredients! Earn a competitive salary, benefits including Medical, Dental, Vision, Life Insurance and 401k with a company dollar-for-dollar match up to 6%, a stipend for fitness center expenses, a generous paid time off (PTO) program, and service awards for career longevity. Alto Ingredients values the communities where we work and live and offers an extra 8 hours of paid leave for employees who volunteer their time and talents in their community. Environment: Alto Ingredients, Inc. (NASDAQ: ALTO) is a leading producer and distributor of specialty alcohols, renewable fuels and essential ingredients. Leveraging the unique qualities of its facilities, the company serves customers in a wide range of consumer and commercial products in the Health, Home & Beauty; Food & Beverage; Industry & Agriculture; Essential Ingredients; and Renewable Fuels markets. For more information, please visit ************************ Our Pekin campus produces products destined for Health, Home& Beauty; Food and Beverage; Industry & Agriculture; Essential Ingredients; and Renewable Fuels markets. All personnel are responsible for the safety of these products, which includes participation in training, following cGMP and feed/food safety requirements in the facility, and following procedures per instruction of management. Job Purpose: Provide reception and administrative support for the Office & Purchasing Manager as well as other department managers during the hours from 6:30am until 3:00 pm. This is Monday through Friday, 40-hour position. The following is a list of major duties and responsibilities for this position along with certain supportive duties. It is not all-inclusive. Other duties and responsibilities may be added as needed and in addition, management may modify this job description as needed. Essential Duties and Responsibilities: * Provide support for the Office & Purchasing Manager and other staff as needed. * Provide for timely distribution of mail by sorting U.S. mail and distributing it to appropriate personnel. May be required to pick up mail at the Post Office. * Responsible for UPS, Fed Ex, and other overnight deliveries and shipments. Collect all packing slips and documentation to document receiver. * Handle incoming and outgoing telephone calls in a pleasant, efficient, and professional manner. Completes phone messages legibly and accurately. * Responsible for entry control and visitor screening at the front gate call box * Maintain proper PPE in the lobby area for visitors and vendors. * Provide excellent customer service to internal customers (i.e., employees) as well as external customers and vendors in a courteous and efficient manner. * Provide for adequate office supplies and effective services by managing supply inventory, ordering supplies as needed. * Ensure that office equipment (copiers, fax machines, etc.) is maintained and serviced as needed; Contact IT department for needed replacement items. * Use accounting/purchasing software to prepare material requisition and perform purchasing functions as directed by Office & Purchasing Manager or Plant Manager. * Maintain commonly used plant forms and provide data entry when needed. * Maintain daily data input and other plant information. * Complies with all state, and federal laws, policies, and regulations, and adheres to quality assurance programs and safety standards. * Foster a safe environment by promoting safety with others and complying directly with all safety programs and policies designed to minimize hazards/injuries and mitigate risks. * Responsible for all co-products, including maintaining an accurate schedule, replacement tickets and accurate daily reports. * Complete all assigned training timely. * Communicate regularly and effectively with the Office & Purchasing Manager of all work functions and offer suggestions that produce results. * Provide appropriate and timely feedback within the team to foster an environment of collaboration and trust. * Provide 360 reviews within department. * Respond to and resolve administrative inquiries & questions. * Attend informational meetings and work-related training to keep abreast of any new policies and/or procedures or company initiatives. * Maintain accounting and filing systems within the department in an organized and easy to use manner. * As required, plan meetings, lunches, and employee functions. * Use Basicsafe when required. * Other duties as required. Education/Experience * High School Diploma * Minimum 3 years of office administration experience. * Excellent oral and written communications. Strong interpersonal skills. Easily adaptable to change. * Excellent organizational skills & attention to detail. * Ten-key by touch; phone/voicemail systems; computer literate in Word, Outlook and Excel and ability to learn and utilize an Enterprise System Software Package. * Valid driver's license. Physical Requirements The physical requirements of this job are consistent with the typical office job. They include long periods of sitting while using a computer and phone. Periodic travel may be required (driving and by plane). Ability to research information and generate reports and correspondence on the computer; gather and provide information by phone. Criminal background check and drug screen required. Alto Ingredients, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Administrative Assistant Washington State Penitentiary (WSP) Full Time - Permanent Walla Walla, WA The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of Administrative Assistant 1 at Washington State Penitentiary (WSP), located in Walla Walla, WA. NOTE: This recruitment may be used to fill future vacancies that may occur. The Washington State Penitentiary is staffed 24-hours a day, 7 days a week. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society. The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State. The Washington State Penitentiary (WSP) is comprised of 4 Close Custody Units, 3 Special Housing Units, 2 Intensive Management Units, 2 Medium Units, 3 Minimum Housing Units and a Hospital. In all, WSP houses approximately 2,328 offenders and employs approximately 1,100 staff. DOC is an organization that respects individuals for their unique qualities and strives to create a safe environment for individual uniqueness. A completed application packet will include: * A detailed resume * A cover letter regarding your interest for this position with our agency * Three professional references This position supports the organization's mission by providing administrative and technical support to supervisors or staff members, aiding and relieving the supervisor or staff members in their daily administrative tasks, performing duties that require independent planning, organization, and prioritization of work, or performs work which is directly delegated from a professional level position. Positions require knowledge of organizational objectives. Duties include greeting visitors, scheduling appointments and meetings, answering phones and emails, coordinating office operations, monitoring budget status, purchasing supplies, developing travel itineraries, taking notes during meetings, creating correspondences, compiling various reports and data, and maintaining databases, filing systems, and office records, and establishing office procedures, standards, priorities, and deadlines. Positions in this series frequently interact with clients, the public, staff from other departments, students, and faculty. Administrative duties and tasks related to the organization, communication and coordination of work for the Plant Managers in the Maintenance Department. Tasks include: * Maintain departmental Order Tracking Database to ensure appropriate flow of supplies to department shops, produce accurate receiving reports for accounting on products received, coordinate with WSP Supply Tech's the payment for services or materials received and confirm actual delivery with shop supervisors. Tracking of pending, partial and complete orders and working closely with WSP Receiving department. * Communicate and work closely with DOC Accounts Payable to assure invoices are paid in a timely manner. Research current and archived Purchase Orders as requested to assure proper payment of materials and resolve any discrepancies with vendor representatives and WSP Supply Tech's. Follow procedure and use DOC order notification completion system on electronic mail. * Assist in monitoring budget of fiscal records. Identify problems and initiate corrections, assist in development of departmental budget, maintain records of documents and follow-up on major approved projects in progress. * Answer and direct trouble calls accordingly. * Tend to office needs such as office supplies, copying toner and paper, shred bin, * Serve as intermediary between WSP staff and Engineer supervisors for call in's, concerns or issues on trouble calls. * Ensure janitorial workers are keeping the office clean and tidy. Provide back up to the AA3 in case of absence for meetings or out of the office for the entire day. Tasks include: * Updating of Policy and Operational Memorandums to ensure accuracy as processed through WSP Superintendent's Office as well as annual audits. * Forward emails to Facility Manager and Plant Managers as needed. * Assign fiscal codes to facilitate proper financial management of funds as per Fiscal Management Office. * Attend and provide clerical support to managerial meetings and confidential matters with Facility Manager, Plant Managers and/or Associate Superintendent. * Calculation of monthly inmate payroll when payroll deadline occurs and communicate with inmate payroll office. * Assist in budget matters as requested by Facility Manager or Plant Managers. * Reviews the work of professional staff to ensure that input/output is in conformance with laws, rules, policies, procedures and standards. * Explains and interprets rules, policies, and operating procedures. * Schedule meetings, classes, and appointments. * Coordinates the supervisor's and staff members' work commitments. * Coordinates work of unit with that of other areas; establishes and maintains schedules and priorities; requests for approval for exceptions and special processing. * Provides administrative support to supervisor; coordinates office operations; keeps supervisor's calendar; makes travel arrangements; screens, prioritizes, and distributes mail; transcribes minutes, screens calls and visitors. * Answers phones, receive and assist visitors, and respond to inquiries, questions and correspondence on departmental procedures and services. * Keeps supervisor informed of significant and important items requiring their review or action; obtains information from staff members, relays assignments, calls attention to deadlines, and obtains progress reports; maintains frequent contacts for supervisor with public and private executives. * Drafts correspondence, statistical memoranda and reports; assembles and summarizes information and data for use by supervisor. * Receives and screens public by telephone and in person; makes appointments; arranges for transportation and accommodations. * Reads and distributes incoming mail; reviews and retains more important various correspondence for own or supervisor's attention and routes to appropriate employees. * Proofreads outgoing mail prepared by others for form, content, and agreement with policies. * Sets up and maintains files of correspondence and records. * Prepares agenda for meetings; notifies attendees; attends meetings, takes notes, and prepares minutes. * Performs portions of professional level assignments, working with professionals requiring knowledge of programs. * May assist in the preparation of budget estimates from historical data and planning information. * Represents supervisor at meetings; speaks on administrative and/or policy matters. Purchasing, Inventory, Tracking, Data Entry, and Office Duties. Tasks include: * Generate equipment and supply orders for Engineering Department Shops using PRE-ESR form. * Maintain the Order Tracking Database and ensure proper ordering, track and shipment, as well as invoice and payment of all materials and supplies needed to maintain facility through scheduled maintenance and emergency supply orders. * Creating PR's through the DOC TRACKS system, forwarding requests for approval through chain of command, tracking progress to obtain a purchase order, contacting the vendor or supplier once a purchase order is assigned to assure the materials are ordered and shipped in a timely manner. Resending purchase orders and quotes as needed to assure proper delivery electronically/scan. Required: High school diploma or GED equivalent AND Two (2) years of increasingly responsible office experience requiring keyboarding or typing. Desired/Preferred: * Ability to work independently, as well as part of a team. * Coordinates with others inside or outside the organization to share information, makes decisions, arranges for services or other assistance, and/or implements solutions to problems or complaints. * Relays messages and instructions from supervisor(s) to others in a timely and professional manner. * Demonstrates skills in communicating clearly, accurately and concisely. * Demonstrates the ability to organize and prioritize. * Uses positive and professional interpersonal and communication skills. * Knowledge and experience with Microsoft Office software Outlook, Word, Excel and Access. Supplemental Information: For additional information about the agency, please visit doc.wa.gov. Vision: Working together for safer communities. Mission: Improving public safety by positively changing lives. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. IMPORTANT NOTES: Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Please note: Phone number AND email address are required for all professional references. Answers to supplemental questions must be verifiable with provided work history. A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances will be disqualified from consideration. Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing, and treatment will also be required. Employment is not contingent upon test results. Telework Details This is an onsite position and not allocated for telework. What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include: Remote/telework/flexible schedules (depending on position) Up to 25 paid vacations days a year 8 hours of paid sick leave per month 12 paid holidays a year Generous retirement plan Flex Spending Accounts Dependent Care Assistance Deferred Compensation and so much more! * The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. For questions about this recruitment, or to request reasonable accommodation in the application process, please email ********************. For TTY service, please call the Washington Relay Service at 7-1-1 or **************.