Administrative specialist jobs in Pennsylvania

Medical Director Urologist sought for beautiful location between Birmingham and Montgomery, AL. On call 10 days per month. This opportunity is hospital employed with competitive compensation, incentives, sign on, relocation, residency stipend, medical director stipend, debt assistance and much more. Seeking a urologist who is trained on robotics. Nice low-crime area experiencing growth in retail and recreation. Beautiful lake side community with abundant outdoor activities and low cost of living. Distance to Atlanta, GA is about 2 hours.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $20 - $22 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented

Our client is a reputable multifamily and mixed-use developer known for delivering some of the most impressive high-rise buildings in Philadelphia! We are seeking a Project Coordinator/Administrator to step into the role of an Executive Assistant to support the VP of Construction and serve as the central coordination hub for the construction team. Position Overview: ✔️ With 2-3 years of experience and an educational background in engineering or architecture, the ideal candidate will operate much like a Project Engineer/Coordinator-highly organized, detail-oriented, and proactive. ✔️ The Executive Assistant will manage the VP's time, priorities, communication, and administrative workflow, with full access to his email, calendar, and meetings, functioning as an extension of his role. ✔️The position requires a hardworking, reliable, driven individual with strong ambition and a desire to grow in the construction industry. ✳️ Given the extensive exposure to leadership, clients, subcontractors, and high-profile projects, this role offers a unique opportunity to fast-track into an Assistant Project Manager or Project Manager role within a few years.

Job Title: Office Coordinator Pay: Up to $30/hr for highly experienced candidates (final rate depends on experience and industry knowledge) Our client, a successful and rapidly growing roofing company, is seeking a highly organized and proactive Office Coordinator to join their dynamic team! RESPONSIBILITIES & DUTIES: Onboard new hires, assisting them on company processes and systems. (Acculynx and job packets) Answer phones and pre-screen phone calls based on a series of questions, and record in Acculynx. Manage and maintain the team's calendars, scheduling appointments, aiding as a liaison between customers and team members. Create work orders, assisting the field operations team Prepare and distribute reports, presentations, and other documents. Send gift cards, thank you cards, and any other marketing material as needed. Handle incoming calls, emails, and other communications, acting as a point of contact. Input data into the Acculynx software system, sending and recording invoices. Organize and maintain office files and records. Report to ownership daily with tasks performed. Assist with project management tasks, including tracking deadlines and coordinating with different teams. Support the planning and execution of company events and weekly meetings. Assist with coordinating schedules for field supervisors/estimators. Communicate with potential customers about changes to quote/inspection scheduling. Create customer invoices and warranty packages and coordinate payment/job inspections. Assist with ordering office supplies. Maintain knowledge of industry standards and regulations. SKILLS AND REQUIREMENTS: Prior experience working at a construction or roofing company as an Administrative Assistant, Office Coordinator, or similar role is required. 3+ years in a similar role Exceptional communication skills-professional, courteous, and able to interact with customers, field staff, and leadership. Experience supporting field operations, estimators, or service teams is highly preferred. Ability to learn industry terminology, processes, and requirements quickly. Ability to handle a high volume of calls and emails while maintaining professionalism and composure. Dependable, punctual, and committed to providing excellent internal and external customer service.

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $18 - $20 / Hour PLUS 2 Different Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus potential At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference As a Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits, and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail-oriented Experience in sales

Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents Answer queries by employees and clients Update office policies as needed Maintain a company calendar and schedule appointments Book meeting rooms as required Distribute and store correspondence (e.g. letters, emails and packages) Prepare reports and presentations with statistical data, as assigned Arrange travel and accommodations Schedule in-house and external events

Administrative Coordinator Part-Time | 24 Hours/Week | 8:00am to 4:00pm Pay Range: $25.00$27.00/hour Department: Administration Reports To: President/CEO Fairmount Homes, a Christ-centered Continuing Care Retirement Community, is seeking a skilled and highly organized Administrative Coordinator to support our Executive Team, Marketing Department, and Development Office. If you enjoy creating order, serving others, and contributing to meaningful mission-driven work, wed love to meet you. About the Role The Administrative Coordinator plays a vital role in keeping key areas of Fairmount running smoothly. This position handles a variety of responsibilities, including: Marketing & Admissions Processing residency applications and intake forms Maintaining accurate wait lists and volunteer hour tracking Assisting with marketing mailings and event support Development & Fundraising Maintaining donor data in DonorPerfect Processing donor receipts Supporting fundraising events, donor communications, and campaigns Executive Support Preparing documents and managing confidential information Providing general administrative support to the Executive Team What Were Looking For High school diploma plus 3 years of relevant experience (degree preferred) Proficiency in Office 365 Strong interpersonal skills, emotional intelligence, and hospitality mindset Excellent organizational, time management, and project management abilities Discretion in handling sensitive and confidential information Ability to support Fairmounts mission, values, and faith-based purpose Why Fairmount At Fairmount, youll join a team committed to compassion, dignity, integrity, and service. Youll be part of a community that values relationships, teamwork, and excellenceand your work will directly support residents, families, and staff in meaningful ways. If youre energized by variety, collaboration, and supporting a mission you believe in, we invite you to apply. Compensation details: 25-27 Hourly Wage PI133918e160f0-31181-39188547

Department Sales Support Employment Type Full Time Location Pittsburgh Workplace type Onsite Reporting To Erin Brenner Key Responsibilities Skills, Knowledge and Expertise About FS-Elliott FS-Elliott is a global leader in the engineering and manufacturing of oil-free, centrifugal compressors with operations in over 90 countries. Building on a 50-year tradition of excellence, we combine an unwavering commitment to quality with the desire for advancing technology to bring value to our customers, allowing them to increase their productivity and lower system operating costs.

**Penn State Health** - **St. Joseph Medical Center** **Work Type:** PRN **FTE:** 0.001 **Shift:** Varied **Evening Shift Differential:** $2.00/hour **Night Shift Differential:** $2.50/hour **Hours:** varied **Recruiter Contact:** Erin W. McCaw at ****************************** (MAILTO://******************************) **Summer 2026 Nurse Externship Program** The 9-week Summer Nurse Externship runs from June 1st to August 1st, 2026, and is designed for nursing students with bachelor's, associate's, or diploma degrees who are entering their senior year. The program kicks off with a comprehensive two-week orientation, combining both classroom learning and hands-on clinical experience. Nurse externs will gain valuable skills by performing basic bedside care and assisting with select nursing procedures. **SUMMARY OF POSITION:** Responsible to a Registered Nurse for performing basic bedside care and selected nursing procedures. **MINIMUM QUALIFICATION(S):** + Nursing student of an accredited Nursing Program and one clinical rotation, or a Graduate Nurse without Boards required. **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH ST. JOSEPH MEDICAL CENTER?** St. Joseph Medical Center first opened its doors in 1873, over 150 years ago. The new 204-bed state-of-the-art hospital, located on Bernville Road, opened in 2006 and in 2015 became the first hospital to join the Penn State Health organization; Penn State Health St. Joseph Medical Center. Penn State Health St. Joseph Medical Center is dedicated to the health, education, and wellness of the community. Our approach to health care is bigger than all of us. It calls us to learn, share, and lift each other up while achieving our goals. With pride in who we are, where we work, and what we do, we are changing lives every day together. We do this by putting our patients first and by living our core values as we serve our community. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination._ **Position** Summer Nurse Extern - Nursing Administration **Location** US:PA:Reading | Nursing | PRN **Req ID** 87436

Job Description Administrative Support Assistant Full -Time 8am - 5pm, Weekdays This role will require you to work at other locations (Harrisburg or York) on occasion No weekends or holidays Essential Functions: Serve as the first point of contact, managing the switchboard and welcoming visitors, guests, and staff with professionalism, warmth, and compassion. Coordinate with staff regarding visitors, deliveries, volunteers, and vendors to ensure smooth daily operations. Support internal communications by maintaining bulletin boards, postings, and organizational announcements. Deliver administrative support across multiple departments through accurate data entry, document management, and organized filing. Manage the electronic meeting room scheduling system; provide guidance to staff on scheduling procedures and post updated room schedules weekly. Prepare meeting rooms, coordinate technology needs, and ensure materials are set up for seamless meetings. Assist with organizational programs and events, including ticket distribution, logistics, and special projects. Track and document approved interdepartmental assistance requests to ensure timely follow-up and resolution. Collect, sort, and distribute incoming/outgoing mail, interoffice deliveries, and special projects in a timely manner. Operate and maintain office and mailroom equipment; act as liaison with vendors to resolve service needs. Accurately record and track petty cash, donations, raffle/gift cards, and ticket sales, including quarterly reporting as required. Manage ordering, inventory, and distribution of office and kitchen supplies, ensuring cost-effectiveness and availability. Qualifications High school diploma or GED required. A combination of relevant education-such as college-level coursework, business certifications, specialized training, and progressively responsible administrative experience preferred. Minimum of 1-2 years of recent administrative, clerical, or customer services experience required Demonstrated ability to deliver exceptional customer service, work collaboratively across departments, communicate effectively (both verbally and in writing), manage multiple priorities with strong organizational skills, and engage in crucial conversations with professionalism and tact. Strong proficiency in Microsoft Office Suite, Microsoft Teams or other collaborations platforms such as Zoom Must be able to communicate fluently in English, both verbally and in writing, with a pleasant and professional speaking voice. Our Mission To provide personalized care and comfort to help patients and families live better with serious illness through end of life. Our Vision Every person living in our community will receive the care and compassion they need while coping with serious illness, facing end of life, or experiencing the loss of a loved one. Our Values We value people and treat everyone with compassion, care, respect and courtesy. We value the comfort and dignity of our patients, their families and their caregivers. We value integrity, honesty and ethical behavior. We value teamwork, open communication, and mutual respect for each other. We value being part of our community. Privacy Notice: CCPA & GDPR Compliance We value your privacy and comply with the California Consumer Privacy Act (CCPA) and the General Data Protection Regulation (GDPR). As a part of the job application process, we may collect your name, address, email, phone number, resume, cover letter, websites, social media, education, age, citizenship status, work history, criminal history, and/or professional license status. We will not sell your information. Under the CCPA (for California residents), you have the right to know and delete your personal information with us. If you are a resident of the European Economic Area (EEA), you have the right to access, rectify, erase, restrict the processing of, receive a copy of, or object to the processing any information we collect. To exercise your rights under GDPR, please contact us.

Job DescriptionWe know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations: Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146 Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123 Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124 Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140 Southeast Health Center, 800 Washington Ave. Phila., PA 19147 Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143 Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required. Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor. GPHA offers GREAT PAY, Performance BONUSES, Comprehensive Medical, Dental, Vision, Life, and LTD Insurance. We also offer 401k with a very lucrative company match, Employee Assistance and Self-Care, and Professional Activity, Educational, and Tuition Reimbursements, Paid Vacation, Paid Sick, Paid Personal Days, Paid Educational Days, Holiday Pay, and Loan Forgiveness. At Greater Philadelphia Health Action, Inc. (GPHA), we respect diversity and promote equity through action, advocacy, and policy through a dedicated team of representatives committed to listening, learning, and enacting systemic change. We create different channels, outlets, and programs to enhance safe spaces within GPHA, creating a shared understanding and language around justice, diversity, equity, and inclusion. GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law. Join a network that values dedication, balance, and purpose. Visit us at ***************

Replies within 24 hours Benefits: Competitive salary Health insurance Paid time off Administrative Assistant - Finance & Administration Location: 16600 Pottsville Pike, Hamburg, PA 19526 Schedule: Monday - Friday, 9:00 AM - 5:00 PM or 10:00 AM - 6:00 PM In-Office Position | No Weekends | No Holidays KRE Security, LLC is seeking a dependable and detail-oriented Administrative Assistant to support both the Executive Director of Finance and the Director of Administration. This position plays a key role in maintaining organized operations, accurate records, and secure handling of confidential financial and personnel information within a professional, business casual office environment.Primary ResponsibilitiesResponsibilities include, but are not limited to: Assisting with payroll functions, including reviewing time punches, running reports, verifying paid time off (PTO) accruals and usage, and correcting errors as needed. Administering employee benefits, including enrollments, changes, and terminations. Maintaining accurate and up-to-date human resource files, records, and documentation. Maintaining organized digital and physical filing systems for both departments. Responding to emails and correspondence promptly and professionally. Assisting with billing, document tracking, and banking functions, including accounts receivable and deposits. Preparing and assisting with letters, memos, and other administrative communications. Scanning, uploading, and distributing documents to department directors as needed. Completing vehicle registrations and maintaining updated insurance and registration files. Performing quality control checks on data uploaded by the hiring department to ensure accuracy and compliance. Maintaining strict confidentiality with all financial and personnel information. Additional duties may be assigned as business needs evolve. Qualifications 3 to 5 years of administrative or office support experience required, preferably in a finance, HR, or operations setting. Strong attention to detail and organizational skills. Strong computer skills required; must be able to efficiently use email, spreadsheets, data entry, and other common software tools. Proficient in Microsoft Office Suite and standard office equipment. Excellent written and verbal communication skills. Ability to manage multiple priorities efficiently. Professional demeanor and commitment to confidentiality. RequirementsCandidates must successfully complete: Pennsylvania State Police (PSP) Background Check ChildLine Clearance FBI Fingerprint Clearance Compensation Starting Wage: $17.00 - $20.00 per hour (based on experience) Benefits Monday-Friday schedule (no weekends or holidays) In-office, business casual work environment Eligible for benefits after 60 days of employment: Medical: Employee-only BCBS coverage with a $25 per-pay employee contribution Dental & Vision: Free with enrollment in medical coverage Optional Life Insurance and Short-Term Disability coverage available Paid Time Off (PTO): Full-time office staff earn 40 hours of PTO after six months of continuous employment Supportive and professional team environment Opportunities for growth within the organization To ApplyPlease submit your resume and cover letter to *********************** Compensation: $17.00 - $20.00 per hour

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, industry compensation data, etc Comprehensive medical, vision, dental, and life insurance Wellness plan Tuition reimbursement Generous paid time off 401K retirement plan Holidays - paid time off Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services to our benefits-eligible employees including medical, dental, vision, flexible spending and health savings accounts. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends

Provides administrative support to a workgroup or individual within the Department. Under close supervision, completes routine administrative tasks, such as; reads and routes incoming mail, composes and types routine correspondence, organizes and maintains file system, and files correspondence and other records, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, orders and maintains supplies, schedules patient appointments, answer patient and other calls. Education High School Diploma or Equivalent Required Associate's Degree Preferred Experience 1 year experience in a directly related role Required Licenses Your Tomorrow is Here! Temple Faculty Physicians, the academic practice plan of Temple Health, is made up of more than 500 employed physicians who are the cornerstone of clinical care and teaching for Temple's healthcare enterprise. These physicians practice in 20 academic departments encompassing virtually every subspecialty in modern medicine. While remaining committed to our mission of serving patients in our North Philadelphia community, in recent years, Temple Faculty Physicians has expanded its geographic reach beyond Temple University Hospital's Health Sciences campus. Today, Temple faculty physician offices are located at Temple University Hospital and its campuses, satellite offices located in Center City Philadelphia, Fort Washington, PA, Oaks, PA, and various other outpatient settings. This expanded reach has brought Temple medical care closer to home for many of our patients. Your Tomorrow is Here! Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here! Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, industry compensation data, etc Comprehensive medical, vision, dental, and life insurance Wellness plan Tuition reimbursement Generous paid time off 401K retirement plan Holidays - paid time off Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services to our benefits-eligible employees including medical, dental, vision, flexible spending and health savings accounts. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.

OUR CLIENT is an American multinational corporation who manufactures and sells consumer lawn, garden and pest control products. In the U.S. IN THIS ROLE YOU WILL: Assists in the efficient running of the office by performing various clerical duties including processing of incoming mail, filing, answering phones and greeting and assisting visitors Enters and confirms customer orders Performs Accounts Payable functions Maintains routine records and reports such as inventory records. Reviews and proofs calculations, compiles information and generates reports as requested Serves as a backup for the Dispatcher and Office Manager for critical functions such as dispatching and payroll TO SUCCEED IN THIS ROLE, YOU HAVE: High School Diploma or GED 2-4 years' experience in an office environment Strong typing skills 1-2 years of AP experience / Inventory management

Goodwill of Southwestern Pennsylvania and North Central West Virginia is a nonprofit organization that funds job training, education, and other community programs by selling donated clothing and household items in Goodwill stores and online. We offer life changing work on a mission-minded team. We are 1,000 working as one, and each of us is essential to helping our community thrive. For three years running, Goodwill has been named to Forbes' list of America's “Most Inspiring Companies”. We offer a wide range of career opportunities from entry-level to management in retail, human services, and administrative fields. Learn more about working at Goodwill. You can help. We can show you how. Job Description The Administrative Support Specialist will provide administrative support and customer service by conducting research, handling information requests, data entry, and performing clerical functions such as preparing correspondence, receiving visitors, and scheduling or conducting meetings and other events for the department. This position will setup and manage filing systems, maintain records, review incoming memos, submissions, and reports, and assist in research, special projects, and with coordinating activities for participants. The Administrative Support Specialist will maintain a professional office environment and promote the policies and standards of Goodwill SWPA, the business unit, and training site. Duties include but are not limited to: Greet and screen incoming visitors in a professional manner, including answering phone calls and directing calls to appropriate parties or taking messages. Prepare correspondence, memos, presentations, invoices, and other documents using word processing, spreadsheet, database, presentation, and other related software. Perform general office duties, such as making copies, maintaining records and inventory of supplies, data entry, maintaining calendars, and performing basic bookkeeping work. Open, sort, and distribute incoming correspondence including mail, faxes, and email. Set up and manage paper or electronic filing systems, record information, update paperwork, maintain documents such as attendance records, and prepare bank deposits and required documents. Communicate confidential information according to law, policy, and industry best practices and correctly complete and submit all required and requested program information. Follow guidelines for all applicable entities such as Department of Public Welfare, Department of Labor, PA Department of Education, and best practices related to Generally Accepted Accounting Principles (GAAP). External Hiring Range: $14.00/hour Schedule: Monday, Tuesday, and Fridays (8:00 a.m. - 4:00 p.m.). Schedule can vary depending on department needs. Travel Required: Yes, some travel may be required. Qualifications High school diploma or equivalent AND 4 years of experience OR Associate degree AND 2 years of experience OR Bachelor's degree AND No experience. Required Experience : must be in clerical/administrative support. Required Degrees : Associate and bachelor's degrees must be in Business, Management, Education, Training, or related field REQUIRED CLEARANCES, LICENSES, AND CERTIFICATIONS: Candidates are expected to provide current valid clearances (Child Abuse Clearance, FBI Fingerprints Clearance, and PATCH) prior to first day of employment. Must have a valid driver's license and reliable transportation. Additional Information To apply to this position, copy & paste this link into your address bar: **********************

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $16 - $18/ Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented