Administrative specialist jobs in Phoenix, AZ - 459 jobs

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Role: Administrative Assistant (IT / Procurement Support) - 12 Month Contract Pay: $25/hour (W2) Contract: 12 months + extension Schedule: Monday-Friday, 5 days onsite (40 hours) About the Role We are seeking a reliable and detail-oriented Administrative Assistant to support an enterprise banking environment. This role focuses on purchasing computer equipment, managing requests through ServiceNow, and coordinating with IT teams to ensure employees receive new laptops, desktops, and accessories efficiently. This is a great opportunity for someone who enjoys working in a structured, professional environment and has experience supporting IT or operations teams. Key Responsibilities Process hardware and equipment requests using ServiceNow Create, update, and track tickets and requests within ServiceNow Purchase laptops, desktops, monitors, and other IT equipment through approved vendors Create and track purchase orders (POs) Coordinate with IT technicians to schedule device deployments and replacements Communicate with employees regarding request status and delivery timelines Track inventory of IT equipment and accessories Maintain accurate documentation and records of assets and assignments Provide general administrative and operational support to the team Required Qualifications Experience in an administrative assistant, office coordinator, or similar role Hands-on experience using ServiceNow (ticketing, request management, workflows, etc.) Strong organizational and time-management skills Comfortable using Outlook, Excel, and other office productivity tools Strong communication skills and a professional demeanor - positivity is key in the team! Ability to work onsite 5 days per week in an enterprise environment Nice to Have Experience supporting IT, procurement, or asset management teams Familiarity with purchase orders, invoicing, or vendor coordination Experience working in a banking or highly regulated environment Why This Role? Long-term 12-month contract stability Experience supporting a large enterprise banking organization Strong resume-building experience in IT operations and corporate processes

Basic Qualifications Candidates should demonstrate a thorough understanding of business principles. Security Administrative Interns must be enrolled in an accredited degree program with a preference in National Security, Emergency Management, Physical Security, Law Enforcement or a related field. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position Apply your classroom-learned skills to a program supporting the defense of our country. GDMS has an immediate opening for an Security Administrative Intern to join our team. The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation's fundamental defense services. This position will support program teams supporting the efforts The selected candidate will work with collaborative teams on various projects of the GDMS organization and its clients. In addition to receiving a competitive wage, the Security Administrative Intern will enhance their skill set by working among a talented and technically accomplished group of colleagues. Interns will also enjoy a flexible work environment where contributions are recognized and rewarded. REPRESENTATIVE DUTIES AND TASKS: Perform a limited number of clerical and administrative tasks to support security department functions. Identify, prioritize and schedule work assignments that impact internal programs. Create and maintain accurate records as assigned by management. Initiate and maintain personnel security clearances for employees and consultants. Process incoming and outgoing classified visit arrangements and facility security verifications as required. Schedule security awareness briefing, indoctrinations, and educational training as required. Participate in government assessments and internal self-inspections as required. Review government and company records and report discrepancies to immediate supervisor. Gain comprehensive knowledge of the National Industrial Security Program (NISP), physical, personnel and information security requirements. This position will be onsite 5 days per week in Scottsdale, Arizona. Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $22.00 - USD $24.00 /Hr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness. EXECUTIVE STAFF ASSISTANT Job Location: Address: Emergency Management & Special Operations 701 East Jefferson Street Phoenix, Arizona 85034 ************************** Posting Details: Salary: $58,197.00 Grade: 20 Closing Date: 01/16/2026 Job Summary: The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to fill the Executive Staff Assistant position that provides high-level support and technical assistance to the Emergency Management Division and the Special Operations Division. This position assists with numerous functions and requires a high level of technical skill in organizational areas such as personnel, management analysis, and daily operational functions. They will also assist in the management of rules, regulations, policies, procedures, studies, operations, information processes, program performance, resources, and administrative directives. Job Duties: -Provides executive-level support -Composes sensitive correspondence on behalf of the administrators, monitors e-mail communication, calendars, and procures event and travel arrangements -Facilitates telephonic and video conferences -Corresponds verbally and in writing to ADCRR departments, outside agencies, and constituents on behalf of the administrators -Coordinates with the Office of Professional Standards on investigations and employee grievances, and complaints -Facilitates office management to aid staff in the field -Exercises signature authority as an authorized representative -Serves as a point of contact for both external and internal entities -Assists in coordinating functions and coverage across multiple departments -Tracks projects and assignments to ensure completion -Oversees and manages the Emergency and Special Operations budget under the direct supervision of the administrators -Monitors and records all bureau financial activity, including processing and tracking all purchases, accounts receivable, and accounts payable -Utilizes AZ360 to track all financial expenditures and generates financial reports -Ensure staff time sheets are entered correctly and in a timely manner -Assists in resolving time sheet issues and/or discrepancies in coordination with Payroll -Manages and coordinates all employee travel -Generates a variety of reports -Assists in processing Risk Management claims -Capital Inventory Control -Coordinates HR functions with the central Office HR Liaison, such as FMLA and personnel actions -Maintains position control and updates organizational charts -Maintains personnel files -Drives on State business -Performs other duties appropriate to the assignment Knowledge, Skills & Abilities (KSAs): Knowledge of: -State and Federal rules and regulations, Arizona Department of Administration (ADOA) Personnel Rules, departmental policies and procedures -Legislative mandates and court rulings that impact the department -Personnel allocation -Organization chain-of-command -Development and implementation of operating processes and procedures -Management and supervisory principles -Program planning, detailed office practice, and procedures -Arizona Correctional Information System (ACIS) -Human Resources Information Solution (HRIS) -Local Area Network System/Wide Area Network System -High-tech computer equipment, personal computer access procedures, and various software programs Skill in: -Verbal and written communication -Establishing and maintaining interpersonal relationships -Business English -Problem-solving -Research and data collection -Organization -Systems concepts and development -Implementation and evaluation of Agency goals and objectives -Maintaining positive working relationships at all levels, including internal and external contacts Ability to: -Adapt to changing priorities and management styles -Maintain a high degree of professionalism and diplomacy in the performance of duties -Maintain confidentiality -Understand and prioritize many comprehensive or in-depth work processes -Assess or analyze situations and make sound decisions -Effectively interpret, apply, and communicate ADCRR rules, policies, and regulations -Develop and standardize processes and forms -Work in a prison environment Selective Preference(s): -Prefer at least two (2) years of responsible administrative experience working in an office environment Pre-Employment Requirements: In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees: - Vacation and sick days with 10 paid holidays per year - Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). - Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options - Exceptional retirement program - Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program - An incentivized commuter club and public transportation subsidy program Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

About the Role We're seeking an exceptional Payroll and Equity Specialist to join our Opendoor Payroll and Equity team to meet and exceed the needs of our employees as our business rapidly grows in existing markets and scales to new markets. What You Will Do Ensure accurate and timely processing of payroll. Perform payroll review functions as needed. Audit, research and resolve payroll discrepancies. Process hourly and salary US payroll, and salary Canadian payroll on a semi-monthly payroll cycle. Perform audits of employee records to ensure tax compliance and ensure new employees are set up correctly. Review and resolve payroll tax compliance notices. Research payroll tax requirements as the Company expands to new states. Set up withholding and SUI accounts with the appropriate agencies as needed. Audit and balance quarter end and year end wages and W2 box configuration to ensure accuracy before finalizing W2 filing. Collaborate with other team members and other departments to identify and drive process improvements. Including testing of system enhancements. Ensure compliance with federal, state, and local payroll, wage and hour laws and best practices. Maintain the integrity, confidentiality, and accuracy of Payroll/HR files, records, and documentation. Provide excellent customer service to our employees and answer payroll and equity related questions timely. Maintain participant information in the E*Trade system Run weekly and ad hoc reports for participants and other stakeholders upon request Assist with trade clearance, 10b5-1 plan reviews, and participant messages during open trading windows Manage day-to-day equity workflows between E*TRADE and payroll, including vestings, daily option exercises, and ESPP purchases; reconcile discrepancies Review new awards and maintain appropriate documentation for each grant Perform other payroll and stock related duties and projects as needed Ensure timely and accurate documentation of payroll and month end processing to remain in compliance with our SOX procedures and controls. What You Need Minimum 5 years of combined payroll and equity experience. Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational skills and attention to detail. Proficient Microsoft Office, Gmail, G (Google) Suite (sheets, forms and docs) Ability to meet deadlines in a fast paced environment Open to change and willing to learn new skills Ability to multi-task and work in multiple systems Nice to have: Experience with the E*Trade Stock Admin platform Ability to process basic payroll and equity related journal entries Compensation Our compensation reflects the cost of labor across several geographic markets, and we pay differently based on those defined markets. Base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The pay range for this position in Phoenix, Arizona is $75,000.00 - $94,000.00 annually. Pay within this range varies by work location and may also depend on your qualifications, job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. We also offer a comprehensive package of benefits including paid time off, 12 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees. #LI-LS #LI-Onsite At Opendoor our mission is to tilt the world in favor of homeowners and those who aim to become one. Homeownership matters. It's how people build wealth, stability, and community. It's how families put down roots, how neighborhoods strengthen, how the future gets built. We're building the modern system of homeownership giving people the freedom to buy and sell on their own terms. We've built an end-to-end online experience that has already helped thousands of people and we're just getting started.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Account Administration Team as an Account Administration Specialist. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in one of our various office locations on a hybrid basis. This role reports to the Account Administration Manager. The available shift for this position is Monday - Friday 5 PM - 2 AM ET/3 PM - 12 PM MT. Position Summary The Account Administration Specialist's core responsibilities include creating accounts on various systems for new hires, maintaining existing accounts, provisioning access to restricted systems/services and ensuring that access for those leaving GT is suspended in a timely manner. The team also maintains most of the firm distribution lists, shared mailboxes, cloud storage enterprise accounts, and Office 365 licenses. Candidate should also be flexible to work overtime as needed as well as on call on a rotation basis. Key Responsibilities Creates and maintains Active Directory and ADERANT accounts for GT employees, including account changes, deactivations and deletions. Manages cloud accounts in Microsoft Entra (Azure). Manages user accounts in 3rd party/external systems to include Dropbox, BOX, Google Workspace Sharefile, Preparis, eFax, PingOne Identity, ZOOM, etc. Creates and maintains firm wide distribution lists in AD on prem. Creates and maintains cloud groups on Microsoft Entra (Azure). Logs, tracks, and updates all requests via ticketing system (Ivanti). Identifies issues that require approval of Office of Firm Counsel and works closely to obtain approvals and track in SQL database for user recertification. Updates and maintains assigned service requests; follows up with clients and others in IT as needed. Provides Tier I support when required and On-Call support to Account Administration Team. May assist in training of new Helpdesk representatives and Account Administration personnel. Provides advanced support for HR, Office of Firm Counsel. Participates in identifying and implementing improvements for the Account Administration function. Serves as Account Administration SME on firm-wide technology projects and may manage small projects as assigned. Acquires and maintains advanced knowledge of Active Directory and GT Policies and Procedures related to account access rights and AD processes. Reviews communications regarding new policies, procedures, and system changes/outages. Maintains Account Administration documentation and procedures that include SOP's and QRC documentation. Qualifications Skills & Competencies Knowledge of Helpdesk and call center tools and operations. Detail-oriented with exceptional client service attitude; able to ask probing questions to quickly identify and resolve escalations. Effective team player, highly professional, able to maintain confidentiality of information. Excellent organizational, verbal and written communications skills; able to convey highly technical information in easy-to-understand non-technical terms and ability to interact with all levels of organization. Proven analytical, evaluative and problem-solving abilities. Ability to work independently, complete assignments within time limits and produce highest quality results. Proficient in documenting technical processes and procedures. Education & Prior Experience BA/BS Degree preferred. 3-5 years' experience in Active Directory or related experience. MCSA: Microsoft Certified Solutions Associate A+, AZ900 Azure Fundamentals, Security+ and Network+ certifications are highly desirable. Technology Proficiency with Windows-based software and Microsoft Office 365 required. Knowledge or experience with Ivanti ticketing system or similar. Knowledge or experience with SQL management. Knowledge or experience in PowerShell. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Job Description Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: · High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability § to prepare and make group/executive presentations Excellent presentation skills § Strong analytical skills § Ability to conduct online research § Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision § Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: · 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life

About the Role We're seeking an exceptional Payroll and Equity Specialist to join our Opendoor Payroll and Equity team to meet and exceed the needs of our employees as our business rapidly grows in existing markets and scales to new markets. What You Will Do * Ensure accurate and timely processing of payroll. Perform payroll review functions as needed. Audit, research and resolve payroll discrepancies. * Process hourly and salary US payroll, and salary Canadian payroll on a semi-monthly payroll cycle. * Perform audits of employee records to ensure tax compliance and ensure new employees are set up correctly. * Review and resolve payroll tax compliance notices. * Research payroll tax requirements as the Company expands to new states. * Set up withholding and SUI accounts with the appropriate agencies as needed. * Audit and balance quarter end and year end wages and W2 box configuration to ensure accuracy before finalizing W2 filing. * Collaborate with other team members and other departments to identify and drive process improvements. Including testing of system enhancements. * Ensure compliance with federal, state, and local payroll, wage and hour laws and best practices. * Maintain the integrity, confidentiality, and accuracy of Payroll/HR files, records, and documentation. * Provide excellent customer service to our employees and answer payroll and equity related questions timely. * Maintain participant information in the E*Trade system * Run weekly and ad hoc reports for participants and other stakeholders upon request * Assist with trade clearance, 10b5-1 plan reviews, and participant messages during open trading windows * Manage day-to-day equity workflows between E*TRADE and payroll, including vestings, daily option exercises, and ESPP purchases; reconcile discrepancies * Review new awards and maintain appropriate documentation for each grant * Perform other payroll and stock related duties and projects as needed * Ensure timely and accurate documentation of payroll and month end processing to remain in compliance with our SOX procedures and controls. What You Need * Minimum 5 years of combined payroll and equity experience. * Excellent verbal and written communication skills. * Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. * Excellent organizational skills and attention to detail. * Proficient Microsoft Office, Gmail, G (Google) Suite (sheets, forms and docs) * Ability to meet deadlines in a fast paced environment * Open to change and willing to learn new skills * Ability to multi-task and work in multiple systems Nice to have: * Experience with the E*Trade Stock Admin platform * Ability to process basic payroll and equity related journal entries Compensation Our compensation reflects the cost of labor across several geographic markets, and we pay differently based on those defined markets. Base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The pay range for this position in Phoenix, Arizona is $75,000.00 - $94,000.00 annually. Pay within this range varies by work location and may also depend on your qualifications, job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. We also offer a comprehensive package of benefits including paid time off, 12 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees. #LI-LS #LI-Onsite At Opendoor our mission is to tilt the world in favor of homeowners and those who aim to become one. Homeownership matters. It's how people build wealth, stability, and community. It's how families put down roots, how neighborhoods strengthen, how the future gets built. We're building the modern system of homeownership giving people the freedom to buy and sell on their own terms. We've built an end-to-end online experience that has already helped thousands of people and we're just getting started.

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket's culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ************************** .

Arrowhead Credit Union is growing - we are excited about our expansion to Scottsdale, Arizona! Are you seeking a promising career in a growing organization? Check out this position. Are you warm, caring, friendly, and passionate about providing excellent service? Are you excited about giving back to your community? We want to speak with you - we are looking for Service Superstars to join our Team! The Account Administration Specialist performs various complex tasks related to member accounts, including assisting the branches and internal departments with clerical and administrative support. Essential Functions and Responsibilities Service Excellent communication skills, patience, and ability to clearly explain account maintenance concepts to members and team members. Ability to meet and promote team goals; exemplifies innovative problem solving, and maintains a positive working environment with all Arrowhead Credit Union (ACU) team members. Embraces new ideas, systems, and processes with a positive mindset. Assists with the resolution of credit union product and account maintenance inquires or requests. Serves as a department representative, answering incoming internal and external phone calls. Account Maintenance Accurately opens new membership or fiduciary accounts. Process new account openings, closures, and updates to existing accounts. Ensure proper documentation for account changes including ownership, beneficiaries, and account types. Maintain accurate and up-to-date member records in the core system. Ensure fiduciary account processing and maintenance meets Stare and Federal regulatory and compliance standards. Reviews and processes all incoming and outgoing Individual Retirement Account (IRA) requests. Performs IRA file maintenance. Validates and corrects Internal Revenue Service (IRS) tax forms 1099-INT, 1099-R, 5498, and other tax forms. Reviews and processes W-9, W-8 forms received from the members or other departments. Reviews and processes subpoenas, summons, search warrants, and levies within given authority. Communicates with legal or compliance agencies as required to fulfill requests. Accurately performs Medallion Signature Guarantees. Assists department management in reviewing and updating Arrowhead Credit Union as appropriate for accurate account maintenance and establishment. Provides feedback on department policies and processes to improve efficiency and service outcomes. Identify and escalate discrepancies or issues to the Account Administration department leadership. Benefits Include: (not a complete list) Wellbeing Weekly pay 401K Retirement Savings Plan with company match Paid time off accrual begins upon hire, 15 paid vacation days, 11 paid holidays Paid sick leave Company-provided life insurance at twice your annual salary Financial Education Programs DoorDash DashPass Health Medical, Dental, and Vision Insurance for part-time and full-time employees Modern Health Care.com subscription Teladoc Career Development Career development opportunities Team members are eligible to apply for assistance with educational expenses through ArrowHeart's scholarship program To learn more about Arrowhead Credit Union and our service culture, visit our Career page, and our ArrowHeart Foundation. The pay range for this position is listed below. Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands, and internal equity. Starting Pay: $25.97

We are seeking a dedicated and hardworking Office Executive II to lead a team of 35+ people for our Phoenix, AZ office. This is an outstanding opportunity to provide visionary and collaborative leadership that is integral to our success. As a recognized leader within the Phoenix and Arizona market, you'll be actively involved in client meetings and professional functions. Our ideal candidate will work closely with the Region Director and other members of the leadership team to coordinate and accurately address all business activities. You will be accountable for office-level performance, ensuring detailed execution and success. The candidate will LEAD the Phoenix, AZ operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement Leading the People: Build an inspiring team environment with an open communication culture. Set clear goals, delegate tasks, and closely implement deadlines for your team. Encourage team members to excel and achieve outstanding results. Listen to team members' feedback and resolve any issues. Recognize training gaps and provide mentorship to cultivate an outstanding team. Identify and develop emerging talent and leadership to build upward opportunities and succession planning. Lead 5-6 direct reports (Department Managers), ensuring they perform to the highest standards. Recognize high performance and reward accomplishments to keep the team motivated. Suggest and coordinate team-building activities to cultivate a collaborative spirit. Managing the Business: Grow office revenue and profit, ensuring financial goals are met. Coordinate successful contracting and project execution, collaborating closely with support staff. Stay current with industry knowledge to leverage Michael Bakers positioning for opportunities. Ensure staff works in an efficient and profitable manner, delivering high-quality work in the most effective way. Promote work share and develop a balanced office portfolio reflective of Michael Baker International's enterprise. Deliver the vision through the planning and execution of the annual business plan. Set clear and substantiated operational performance goals and metrics. Use Michael Baker Key Performance Indicators to regularly monitor and develop team performance. Report on metrics, identifying challenges and solutions as well as opportunities. Satisfying the Clients: Develop strategies with your team and other regional and national leaders that optimize growth and opportunity, benefiting all parties. Maintain, attract, and establish substantial and successful client relationships while growing relationships with industry leaders, competitors, teaming partners, and elected/appointed officials. Fully understand the Company's capabilities and possess the ability to sell and cross-market services. Help to multi-line key clients, continually bringing in new work and growing backlog. Determine direction and lead market awareness, including involvement in professional associations, technical articles, conferences, and boards. REQUIREMENTS Proven excellent communication skills and experience in community and professional leadership. Solid background in Transportation, Structural/Bridge or Municipal Operations and Business Development experience Bachelor's degree in Engineering, Planning, or a related field from an accredited program. Proven experience in Engineering or Project Management. 10+ years of experience leading and supervising personnel. 10+ years actively engaged with client management and business development. Experience managing a P/L preferred Established market relationships targeted to the Arizona marketplace. Experience with local, state, and/or Federal agency procurement and contracting. Proficiency with MS Office Suite and Oracle-based ERP Project Financial Reporting System COMPENSATION The approximate compensation range for this position is $161,750- $269,431 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skills, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI-HYBRID

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Qualifications TITLE: CW Admin Clerk START: ASAP END DATE: 6 months + Pay Range: M=$15.00 Location: Chandler, AZ Position Summary: The primary responsibility of this role is to be responsible for the processing of various administrative activities generated via: account work queues, databases/reports and incoming correspondences (i.e., remittances, invoices, titles, customer/dealer/vendor generated correspondences, etc.). • Documenting activities on customer accounts such as: title release, title follow-up, account maintenance, bankruptcy status, total loss, transfer of equity and lease, etc. • Contacting appropriate agencies/vendors to secure information needed to complete title processing. • Contacting dealer personnel directly as needed to fulfill requests or tasks. • Complying with all internal and regulatory guidelines regarding title processes • Ensure compliance to TFS Policy and related standard operation procedures (SOPs). • Meet workgroup established expectations for production and quality. • Ability to utilize a variety of computer based systems simultaneously to complete tasks (multitasking). Additional Information REQUIREMENTS: •Must be able to work 8am-5pm, but be flexible to do 7-4 or 7:30-4:30, etc. •Professional demeanor - will be working and interacting with up to 125 other associates and managers within the department. •Strong attention to detail and organizational skills are required. •Ability to work independently •Ability to thrive in a compliance-based environment •Ability to multitask and be flexible with a high volume of workloads •Vehicle Titles experience is preferred •Proficiency with keyboard, Microsoft Office applications (Word, Excel, etc.) and Outlook •Ability to maintain regular and predictable attendance to support team and business objectives.

About Us At Atlas Medical, we're expanding our team and are seeking a dynamic and compassionate Administrative Specialist who shares our passion for making healthcare better for all. If you're someone who values meaningful work, thrives in a supportive environment, and believes in enriching the lives of those you encounter, this may be the perfect opportunity for you. Location: Atlas Medical Care - 7227 E. Baseline Rd #129 Mesa, AZ 85209 Compensation: TBD by Experience Status: Full-Time, W2 Employee Schedule: Monday - Friday, 8 AM - 5 PM Job Summary The Administrative Specialist is responsible for overseeing daily administrative operations with a focus on billing and supervision. This role requires prior supervisory experience, supervising a team of 8-12 employees, and handling conflict resolution effectively. Key responsibilities include auditing charts, running detailed reports, and verifying benefits eligibility. Candidates with billing expertise are essential, and those with credentialing experience will be considered a strong asset. The ideal candidate will demonstrate strong communication skills and compassion when interacting with patients over the phone to effectively answer questions and ensure proper follow-through. Leadership, attention to detail, and efficient management of administrative processes are essential to success in this role. Perks & Benefits At Atlas Medical, we believe in creating supportive, enriching environments for our team members. Here's what we offer: Career Longevity: Our average employee tenure is 5 years. Professional Development: Comprehensive onboarding, training, and growth opportunities. Meaningful Work: Directly impact a vulnerable population and provide person-centered care. Employee Experience: Fun perks, rewards, and recognition programs. Comprehensive Benefits Package: 22 days of PTO Medical, Dental, and Vision insurance options 401(k) with employer matching Life, Accident, and Disability Insurance Referral bonuses Qualifications To thrive in the role of Administrative Specialist you must: Must have supervisor experience 1-2 years medical office experience preferred Medical Billing experience Credentialling experience preferred Ability to relate well to staff and other professionals Service oriented mindset & Compassionate and caring attitude. Effective verbal & written communication & time management skills Valid Driver's License with proof of current insurance & reliable transportation. Valid AZ Fingerprint Clearance Card Current CPR Certification & Proof of Negative TB Test (we can test) What Makes Atlas Medical Standout? Our mission is simple yet profound: enrich every life we encounter. From our employees to patients and their families, we strive to provide services rooted in care, compassion, and expertise. Our continuum of patient-focused services-which includes Mobile Primary Care, Home Health, Palliative Care, Hospice, Outpatient Therapy, DME, and Medical Transport-is designed to address diverse needs seamlessly. Make a Difference with Atlas Medical Are you ready to impact lives every day, while growing within a company that values your dedication and contributions? We are expanding our team and seeking extraordinary individuals like you to join us on this inspiring mission. Apply Today If Atlas Medical Healthcare's values and your passion for enriching lives align, we can't wait to meet you. Apply now to join the Aegis team as an Administrative Specialist Aegis Celebrates Diversity and is committed to creating an inclusive environment for all employees, underscored by a Zero Tolerance policy for discrimination. Aegis Healthcare is an equal opportunity employer, welcoming applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or any other characteristic protected by law Ability to pass a criminal background check.

Job DescriptionPersonal Assistant / Administrative Assistant - State Farm Agent Team MemberTempe, AZ 85283 $20-$26 per hour (DOE) Full-Time or Part-Time available | Monday-Friday | Stable Office Role A well-established State Farm Insurance Agency in Tempe, AZ is seeking a Personal Assistant / Administrative Assistant to support daily agency operations, scheduling, and compliance-related tasks. This role is essential to keeping the office organized and running efficiently. Insurance licensing is not required, though opportunities to grow within the agency are available for those interested. Responsibilities include, but not limited to: Run payroll twice per month Manage calendars, confirm appointments, and send reminders Assist with scheduling and internal coordination Access and work within State Farm systems (training provided) Review commissions and verify accuracy Balance accounts and assist with payment processing for compliance Compile and organize data from team members Communicate with clients by phone, email, and text Send thank-you cards and follow-up communications to new clients Use Outlook and office tools to maintain organization Assist with daily operational duties. What We're Looking For Experience as a personal assistant, administrative assistant, office assistant, or coordinator Strong attention to detail and ability to handle confidential information Comfortable with Outlook, email, and basic office software Professional communication and time-management skills Bilingual (Spanish/English) is a plus, not required Why This Role Competitive hourly pay Stable, long-term position Supportive State Farm agency environment No insurance license required to start Opportunity to grow into expanded or licensed roles Submit your resume today to join a local State Farm agency and play a key role in daily operations.

Who We Are: Sequoia is the strategic partner helping investor-backed companies of all sizes achieve their business goals through smarter people spend. For 24 years, we've guided the most innovative employers to navigate growth and get the most out of their global people investment. With our expert advisory team and integrated platform, we help clients drive business impact through their total comp and benefits, improving executive decision making, controlling costs, protecting the business, and elevating the employee experience. Visit Sequoia.com or follow us on LinkedIn to learn more. Are you passionate about precision, people, and making an impact? Sequoia is on the lookout for a Senior Compensation Admin Specialist to become a vital part of our dynamic Compensation Outsourcing team. In this high-impact role, you'll collaborate with a diverse portfolio of innovative clients-ranging from fast-growing startups to industry leaders-to shape and support their compensation strategies. You'll be the go-to expert for ensuring data integrity, driving market competitiveness, and aligning pay practices with each client's unique compensation philosophy. From maintaining job architecture and benchmarking roles to supporting compensation cycles and crafting compelling compensation communications-you'll be at the heart of it all. This isn't just another job-it's a launchpad. At Sequoia, you'll gain exposure to a wide array of industries and have a clear path to grow into consulting or platform enablement roles. If you're ready to elevate your career and make a real difference in how companies reward their talent, we want to hear from you! What You Get to Do: This position is based in Tempe, Arizona and only candidates within a commutable distance to our Tempe office will be considered . Maintain clean and accurate internal job data for your clients within Sequoia's Compensation and Benefits technology platform through audits and recommendations. Assign new roles into your clients' existing job architecture and update changing roles. Recommend and audit market survey matches for accurate job benchmarking. Review and validate proposed salaries and equity awards against defined pay ranges. Assess and recommend salary positioning for jobs or candidates using applicable criteria (e.g., years of experience, skills). Compile and audit equity award lists for Board approval. Update salary, bonus, and equity cost models for both executive and non-executive roles. Guide clients on managing third-party rewards vendors and technologies. Support compensation market data submissions using client census data. Configure and support your clients' Compensation Cycles using Sequoia technology. Generate and update compensation communication materials. Answer questions from business stakeholders about compensation processes and policies on behalf of your clients. Apply compensation policy rules to specific employee scenarios (e.g., bonus proration). Train HR teams to effectively communicate compensation and rewards programs. What You Bring: 2+ years of experience in compensation analysis, benchmarking, and compensation cycle support. Strong understanding of compensation tools, market data, and job architecture. Excellent attention to detail and ability to audit and validate data. Passion for client satisfaction and a track record of exceeding expectations. Ability to quickly learn and support new technologies. Strong communication skills and a collaborative, team-oriented mindset. Sequoia's Culture - Our most important asset Integrity Passion for service Innovative Growth oriented Caring for others Promise-centric Focused on relationship building Sequoia provides equal opportunity to all applicants without regard to race, color, creed, religion, citizenship, national origin, age, sex, sexual orientation, gender identity, pregnancy, marital status, military or veteran status, disability, or any other basis prohibited by applicable law. Compensation & Benefits Sequoia provides competitive compensation including base salary, performance-based bonus programs, and comprehensive benefits package. Sequoia's Candidate Privacy Policy *******************************************************

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details. Job Summary: This role is in the Global Financial Crimes Division (GFCD) of MUFG Bank, Ltd. The role will be focused on supporting the administration and execution of the GFCD Issues Management Department (IM), by developing governance and procedural documents, providing guidance to ensure conformance with Program Governance requirements, and creating training materials and job aids. The role will also oversee the review and challenge processes and coordinate the implementation and execution of the GFCD IM Standard and Procedures across MUFG's Global network and will report directly to the Head of GFCD IM Program Governance. Responsibilities: * Liaise across all three of the MUFG financial crimes compliance lines of defense, including core second-line programs in Financial Crimes (Sanctions, Anti-Money Laundering, Anti-Bribery & Corruption) and Core Compliance, business functions, Internal Audit, Compliance Testing, and Exam & Audit Management in furtherance of Issues Management policy, standard, and procedure implementation and execution * Develop subject matter expertise regarding Issues Management policy, standard, and procedures * Drive review, development, and enhancement of Issues Management policy, standard, procedures, control documents, training materials, along with other program execution documents * Collaborate with regional financial crimes offices to align global and regional requirements for Issues Management policy and procedures, including review & challenge processes * Collaborate and liaise with stakeholders to drive consistently in the implementation of GFCD policies and policies across all three MUFG lines of defense * Support compliance activities and perform program governance duties, including projects and ad hoc duties as assigned * Administer and provide substantive content in connection with key governance forums, including staff and stakeholder meetings Qualifications: * 3 plus years of experience in Financial Services, preferably in Financial Crimes Compliance, Risk Management, Internal Audit or related areas * Experience drafting, reviewing, implementing, and monitoring policies and procedures * Proven track record of designing and delivering training in a professional setting * Experience managing and tracking projects or organizational objectives * Strong interpersonal and written communication skills * Excellent problem-solving skills * Team-oriented approach to completing objectives * Ability to influence key stakeholders across various divisions within MUFG * Strong ability to drive complex discussions with MUFG management and stakeholders * BA/BS Degree preferred * ACAMS, relevant professional qualification, and/or experience in client-service industry is a plus * Up to 10%, travel for international and domestic The typical base pay range for this role is between $85,000 to $109,000 depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below. MUFG Benefits Summary We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.

Arrowhead Credit Union is growing - we are excited about our expansion to Scottsdale, Arizona! Are you seeking a promising career in a growing organization? Check out this position. Are you warm, caring, friendly, and passionate about providing excellent service? Are you excited about giving back to your community? We want to speak with you - we are looking for Service Superstars to join our Team! The Account Administration Specialist performs various complex tasks related to member accounts, including assisting the branches and internal departments with clerical and administrative support. Essential Functions and Responsibilities Service * Excellent communication skills, patience, and ability to clearly explain account maintenance concepts to members and team members. * Ability to meet and promote team goals; exemplifies innovative problem solving, and maintains a positive working environment with all Arrowhead Credit Union (ACU) team members. * Embraces new ideas, systems, and processes with a positive mindset. * Assists with the resolution of credit union product and account maintenance inquires or requests. * Serves as a department representative, answering incoming internal and external phone calls. Account Maintenance * Accurately opens new membership or fiduciary accounts. * Process new account openings, closures, and updates to existing accounts. * Ensure proper documentation for account changes including ownership, beneficiaries, and account types. * Maintain accurate and up-to-date member records in the core system. * Ensure fiduciary account processing and maintenance meets Stare and Federal regulatory and compliance standards. * Reviews and processes all incoming and outgoing Individual Retirement Account (IRA) requests. * Performs IRA file maintenance. * Validates and corrects Internal Revenue Service (IRS) tax forms 1099-INT, 1099-R, 5498, and other tax forms. * Reviews and processes W-9, W-8 forms received from the members or other departments. * Reviews and processes subpoenas, summons, search warrants, and levies within given authority. * Communicates with legal or compliance agencies as required to fulfill requests. * Accurately performs Medallion Signature Guarantees. * Assists department management in reviewing and updating Arrowhead Credit Union as appropriate for accurate account maintenance and establishment. * Provides feedback on department policies and processes to improve efficiency and service outcomes. * Identify and escalate discrepancies or issues to the Account Administration department leadership. Benefits Include: (not a complete list) Wellbeing * Weekly pay * 401K Retirement Savings Plan with company match * Paid time off accrual begins upon hire, 15 paid vacation days, 11 paid holidays * Paid sick leave * Company-provided life insurance at twice your annual salary * Financial Education Programs * DoorDash DashPass Health * Medical, Dental, and Vision Insurance for part-time and full-time employees * Modern Health * Care.com subscription * Teladoc Career Development * Career development opportunities * Team members are eligible to apply for assistance with educational expenses through ArrowHeart's scholarship program To learn more about Arrowhead Credit Union and our service culture, visit our Career page, and our ArrowHeart Foundation. The pay range for this position is listed below. Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands, and internal equity. Starting Pay: $25.97

Job Description Administrative Specialist About Us At Atlas Medical, we're expanding our team and are seeking a dynamic and compassionate Administrative Specialist who shares our passion for making healthcare better for all. If you're someone who values meaningful work, thrives in a supportive environment, and believes in enriching the lives of those you encounter, this may be the perfect opportunity for you. Location: Atlas Medical Care - 7227 E. Baseline Rd #129 Mesa, AZ 85209 Compensation: TBD by Experience Status: Full-Time, W2 Employee Schedule: Monday - Friday, 8 AM - 5 PM Job Summary The Administrative Specialist is responsible for overseeing daily administrative operations with a focus on billing and supervision. This role requires prior supervisory experience, supervising a team of 8-12 employees, and handling conflict resolution effectively. Key responsibilities include auditing charts, running detailed reports, and verifying benefits eligibility. Candidates with billing expertise are essential, and those with credentialing experience will be considered a strong asset. The ideal candidate will demonstrate strong communication skills and compassion when interacting with patients over the phone to effectively answer questions and ensure proper follow-through. Leadership, attention to detail, and efficient management of administrative processes are essential to success in this role. Perks & Benefits At Atlas Medical, we believe in creating supportive, enriching environments for our team members. Here's what we offer: Career Longevity: Our average employee tenure is 5 years. Professional Development: Comprehensive onboarding, training, and growth opportunities. Meaningful Work: Directly impact a vulnerable population and provide person-centered care. Employee Experience: Fun perks, rewards, and recognition programs. Comprehensive Benefits Package: 22 days of PTO Medical, Dental, and Vision insurance options 401(k) with employer matching Life, Accident, and Disability Insurance Referral bonuses Qualifications To thrive in the role of Administrative Specialist you must: Must have supervisor experience 1-2 years medical office experience preferred Medical Billing experience required Credentialling experience preferred Ability to relate well to staff and other professionals Service oriented mindset & Compassionate and caring attitude. Effective verbal & written communication & time management skills Valid Driver's License with proof of current insurance & reliable transportation. Valid AZ Fingerprint Clearance Card Current CPR Certification & Proof of Negative TB Test (we can test) What Makes Atlas Medical Standout? Our mission is simple yet profound: enrich every life we encounter. From our employees to patients and their families, we strive to provide services rooted in care, compassion, and expertise. Our continuum of patient-focused services-which includes Mobile Primary Care, Home Health, Palliative Care, Hospice, Outpatient Therapy, DME, and Medical Transport-is designed to address diverse needs seamlessly. Make a Difference with Atlas Medical Are you ready to impact lives every day, while growing within a company that values your dedication and contributions? We are expanding our team and seeking extraordinary individuals like you to join us on this inspiring mission. Apply Today If Atlas Medical Healthcare's values and your passion for enriching lives align, we can't wait to meet you. Apply now to join the Aegis team as an Administrative Specialist Aegis Celebrates Diversity and is committed to creating an inclusive environment for all employees, underscored by a Zero Tolerance policy for discrimination. Aegis Healthcare is an equal opportunity employer, welcoming applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or any other characteristic protected by law Ability to pass a criminal background check.