Administrative Specialist Jobs in Pomona, CA

The Group is a privately owned conglomerate including a sizable commodity manufacturing company, an investment company, and a family office. The Founder created, has been building, and owns 100% share of this fast growing USD1xB conglomerate. Responsibilities Manage household property, assets and vendors Run errands Grocery shopping Care for wardrobe Support events organization Travel with the family upon invitation Qualifications Associate Degree and above, 0-3 years' working experience PRoficient in MS office and Google suites Ability to handle multiple tasks while staying organized Ability to travel global frequently Experience of working for HNWI / High-profile individuals is a huge plus

Entrepreneur/Author/Co-Founder/Managing Partner at an Investment Management firm seeks Personal Assistant in Los Angeles. · Hybrid schedule · 20-25 hours a week/minimum 15 hours when Exec is traveling. *Some weeks can be more hours if needed. · This role will be mainly at the executive's home with flexibility to travel to the office in Venice and work remotely/ run errands. Your core role as a Personal Assistant will include: Operations Support Booking appointments and making reservations Managing the purchase and delivery of various items for the executive's personal needs Managing grocery and item inventory in Pacific Palisades home Running miscellaneous personal errands Coordinating health appointments Managing house management, service providers, and housekeeper. Miscellaneous personal and business projects. You could be a great Personal Assistant if: You are detail oriented. You triple-check your work and notice when the smallest details don't match. You are an execution machine. When you're tasked with something, it's done with the utmost thought and care. You have a No job too big or too small and can-do attitude. You feel a sense of accomplishment after seeing a project come to fruition and can't wait to take on the next task with the same level of energy. You are organized. You have a knack for details and never drop a ball. Have an entrepreneurial desire and look forward to learn/commit long term. ------------------ Responsibilities: Support the executive with personal support and coordinate with the executives executive assistant. Personal calendar management and appointment scheduling (doctor's appts, personal appts, meal reservations) Run local errands Maintain residence inventory and backstock (food, living essentials) Assist with travel planning (itinerary creation, ground transportation, airfare, private charters, hotel accommodations, dining, and plan/book activities) Aid in general day-to-day functions Ordering, receiving, sorting packages, and managing returns Pet care upon request (1 dog) Special projects Personal online ordering Gifting for friends and family Responsible for maintaining the executives residence including scheduling and meeting vendors and making sure the property is always tidy and organized Skills And Qualifications 3-5+ years of professional PA experience Excellent verbal and written communicator Reliable and can make yourself available for communication outside of normal hours should the executive need assistance/confirmations. Expert project management/organization skills and exceptional attention to detail. Able to work well under pressure, be adaptable to change, and pivot quickly when priorities shift. Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality at all times. Proactive and resourceful, sees something that needs to be done, and takes the initiative to act. Willingness to work hard and take direction while also anticipating problems and their solutions without explicit guidance. --------------- Key Responsibilities • Manage the executives personal calendar while cross referencing with the EA, schedule appointments. • Coordinate home improvement projects, including scheduling contractors, obtaining quotes, and ensuring that work is completed on time and within budget. • Manage household budgets as needed and take care of incoming mail. • Run errands as needed, including UPS/FedEx drop-offs, picking up dry cleaning, and making other necessary purchases. • Coordinate with other household staff, including gardener, housekeeper, to ensure that all tasks are completed on time and to a high standard. • Manage other ad-hoc tasks and projects as assigned by the family. Qualifications • Strong organizational and time management skills, with the ability to prioritize tasks and manage competing demands. • Excellent communication and interpersonal skills, with the ability to build strong relationships with family members and external partners. • Ability to work independently and take ownership of tasks with a proactive and solutions-oriented approach. • Flexibility and adaptability to last minute changes in schedule. • Ability to manage tasks in a calm and effective manner without causing more stress to the family relations. • Strong attention to detail and ability to anticipate the needs of the executive and family. • Ability to multitask by handling multiple projects and steps in an effective and efficient manner to work towards task completion. • Discretion and confidentiality when dealing with sensitive information. • Have a can-do attitude and positive outlook on life. • Requirement: Live in Los Angeles and have a valid drivers license/auto insurance.

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Company Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

Job Description: Boutique Law Firm in Glendale seeks an experienced Medical Malpractice Defense Litigation Secretary to join their team. The ideal Medical Malpractice Defense Litigation Secretary possesses a minimum of 5+ years of experience specifically within Medical Malpractice Litigation, has strong knowledge of Prolaw for calendaring, and comfortability working with 2 attorneys and 2 paralegals. Insurance Defense Litigation Secretary Job Duties: - Draft, file, serve litigation documents. - Calendar internal and court deadlines. - Provide direct support to at minimum 2 attorneys. - Efile legal documents on a state and federal court level. - Assist with case file management, when necessary. - Maintain timekeeping for attorneys. Medical Malpractice Defense Litigation Secretary Requirements: - Minimum 5+ years of experience in Medical Malpractice required - Strong knowledge of Prolaw for calendaring - Must be able to work with newly barred associates - Experience with cloud-based networks strongly preferred If you or someone you know is interested in applying, please send the resume in Word (.docx) format to Alizen Rodriguez at for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking a highly organized and detail-oriented Office Administrative Professional to join our team. This role is crucial to the smooth daily operations of our office, ensuring efficiency and professionalism in all administrative tasks. The ideal candidate will be a proactive problem-solver with excellent communication skills and a passion for providing exceptional support. Experience in the jewelry industry is preferred and a strong administrative background with a willingness to learn is essential. The Office Administrative Professional will be responsible for providing comprehensive administrative support to the team, managing office operations, and ensuring a positive and efficient work environment. This includes handling communication, scheduling, orders processing, data entry, and various other administrative duties. The ideal candidate will be available full-time hours and be flexible to work within our hours of operation. This is an on-site position for our location in Los Angeles, CA. The average salary for this position is between $18-$25 hourly, based on experience. This compensation budget range may be adjusted at any time at the discretion of the company. Key Responsibilities: Office Management: Maintain a well-organized and efficient office environment. Organize incoming orders and ensure timely completion. Perform thorough quality control checks. Prepare outgoing shipments. Organize and manage incoming deliveries. Maintain office equipment and ensure proper functioning. Communication & Correspondence: Answer and direct phone calls, emails, and other correspondence. Work closely with the customer service team and provide timely communication. Manage and maintain customer databases and contact lists. Scheduling & Appointments: Manage the calendars and tasks of key personnel. Assist in ensuring all orders are shipped on time to customers. Data Entry: Enter data into various systems, including inventory and customer databases. Assist with generating reports and analyzing data. Inventory Management (Potential): Assist with inventory tracking and management. Conduct periodic inventory checks. Other Administrative Tasks: Assist with special projects as needed. Perform other related duties as assigned. Qualifications: Proven experience as an Office Administrative Professional or similar role. Experience in the jewelry industry. Excellent communication skills, both written and verbal. Strong organizational and time-management skills. Ability to multitask and prioritize tasks effectively. Strong computer skills. Detail-oriented. Professional and courteous demeanor. Ability to work independently and as part of a team. Willing to work extra hours if needed during the holidays. Flexible availability is a plus. High school diploma or equivalent required. About Ishaan International Inc.: Ishaan International Inc. is a family owned business that began crafting fine jewelry by hand decades ago. Our mission is to provide our customers with the highest quality diamonds and fine jewelry through ethically sourced and conflict-free diamond standards. As our passion for creating high quality fine jewelry grew, so did our family. Now in our 4th generation, we continue to craft elegant fine jewelry using genuine mined and lab-grown diamonds, precious gemstones, and even offer full service custom design. Knowing each final piece of jewelry is more than a purchase, it's a lifetime legacy of symbolism and love, and just like our family, it continues to grow. Our commitment to traditional craftsmanship runs deep, and we believe that the art of creating jewelry with skilled hands is an invaluable tradition worth preserving. We are proud to continue the legacy of making jewelry by hand, where each piece is carefully assembled by our expert gemologists in our Los Angeles, California headquarters. Our designs and craftsmanship are skills learned through mastering the industry's techniques and every order is truly unique and made to order. Our commitment to crafting jewelry in-house means we can ensure our product can be delivered without delay. We are a multifaceted company that sells both Wholesale and D2C via our two eCommerce platforms; DiamondStuds.com and DiamondWish.com. We pride ourselves on providing exceptional customer service and crafting heirloom-quality pieces. We are a close-knit team passionate about the art of jewelry and dedicated to creating a memorable experience for every client. To Apply: Please submit your resume and cover letter to *******************************. In your cover letter, please highlight your relevant experience and explain why you are interested in working for Ishaan International Inc.

Our Los Angeles based CPA, Tax, Accounting, and Business Management firm is looking for an individual to join our Tax & Accounting Support team. We are looking for an experienced individual, with a background in tax & accounting support with collating, assembly, and processing of tax returns as a main focus, along with general administrative office tasks and responsibilities. Applicants must have 2- 4 years with the following tax experience: collating tax returns, filing, processing of various tax, accounting, and payroll related documents and general office and administrative duties. This position will support the firm's professional staff in the areas of Tax & Accounting. Experience in a public accounting firm or involving the areas of Tax & Accounting required. Some bookkeeping experience could also be helpful. Primary responsibilities include: Ability to support the tax and accounting department and meet strict deadlines Work as part of a team to meet all tax filing requirements and due dates Delegate workflow between team members Collate, assemble, organize and process tax return documents Prepare client invoices Assist with client payment collections Maintain filing system Order supplies Help maintain the main tax and pension plan filing Maintain client documents and files Scanning documents for electronic archive Prepare various types of letters for professional staff Sort and deliver mail Set up of new clients Coordinate and track tax return extensions Direct communication with firm clients via phone, email, and fax Communicate with various firm vendors Provide administrative support as needed to staff Answer/ direct phone calls as needed Manage appointments and various calendars as needed We are looking for candidates who understand the importance of CLIENT SERVICE and who are eager to contribute to the firm's continued success. Candidates must have strong and proven communication skills, focused, self-motivated, and reliable. You should also be outgoing and personable, as this position requires superior customer service and TEAMWORK working directly with clients and departments. Candidates with an interest in gaining further knowledge in the field of Tax & Accounting, also a plus. Requirements Candidates with 2-4 years of experience in an Administrative and/or Support office environment. Candidates must have willingness to learn and ability to think outside the box. Candidates must be proficient in OUTLOOK, EXCEL and WORD. Lacerte tax software experience is also required. We offer competitive compensation and benefits package. Our benefits include health, dental, vision, paid time off, and profit sharing 401k. We also offer additional learning tools and courses to promote personal growth and professional advancement. Salary is based on experience.

Essential Functions Board newly funded loans Perform loan payment problem solving Process internal and external loan inquiries Track maturities and process extensions Interact with and relay instructions to Loan Servicers Perform delinquency tracking, reporting, foreclosure processing & property registration Complete waiver, workout, forbearance, and loan modification processing Complete maturity tracking and loan extension processing Perform delinquency tracking, reporting and foreclosure processing Review pay-off demands for accuracy Track property tax & insurance coverage Calculate interest and percentages, balance accounts Notarize modification agreements, assignments, etc. Competencies/Skills Strong attention to detail with the ability to stay organized and problem solve in a fast-paced environment Ability to articulate issues, problem solve and analyze with creative and outside of the box thinking Strong communication skills (written and verbal) with internal and external partners; ability to convey findings in a concise and comprehensive manner Effective organization and time management skills Capability to build trusting relationships internally and externally and elicit confidence by demonstrating reliability Strong team player with the ability to work effectively in a cooperative and diverse environment Capacity to analyze processes, support change and think operationally and strategically to achieve business goals Advanced use of Microsoft Office Suite Education and Experience Bachelor's degree preferred High School Diploma required 5 years of experience in loan administration, loan asset management, loss mitigation, mortgage servicing or mortgage banking Notary Public Required (if not it will be required to get the proper certification paid by the company) Accessibility At Archwest, we will make reasonable accommodations to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at ***************************

The Administrative Assistant to the Chief of Staff is responsible for supporting the Chief of Staff and the larger Executive Team with complex and routine administrative tasks, in addition to ensuring the efficient operations of Wellnest's Administrative Offices. ESSENTIAL RESPONSIBILITIES General Office Support Manages the day-to-day operations of the Administrative Office, including evaluating and re-designing general office processes. Ensures the Administrative Office common spaces are kept in an orderly manner. Ensures proper operation of office equipment (e.g., printers, copiers) by collaborating with IT to coordinate preventive maintenance requirements, calls for repairs, and maintains equipment supply inventory. Manages office supply inventory for the Administrative Offices by checking stock to determine inventory level, anticipating supply needs, placing orders, distributing supplies, and working with individual teams to support their unique needs. Responsible for managing the purchase of general office supplies organization-wide. Sorts and distributes incoming and outgoing mail. Manages the Office's courier needs. Responsible for handling and tracking checks received, making and distributing copies to the appropriate departments, and logging check information into designated system(s). Manages conference/meeting room bookings, preventing scheduling conflicts and facilitating a solution for needed space when needed. Works closely with other administrative staff and supports other colleagues as needed. Chief of Staff Support Provides high-level, confidential administrative support to the Chief of Staff. Creates, maintains, and updates various documents, including drafting and editing communications, preparing meeting agendas, and developing PowerPoint presentations. Responsible for conducting research, data analysis, and preparing cross-functional reports. Assists with monitoring pending projects and ensuring project deadlines are met. Manages internal and external meeting/event logistics, in-person and virtually. Manages outgoing communications, including all administrative aspects of mass mail projects and digital campaigns. Manages monthly credit card reconciliation and expense report process for Chief of Staff. Makes travel arrangements, including scheduling flights and hotel reservations and coordinating out-of-town meetings and training for the Chief of Staff. Assists with community outreach initiatives, including outreach to local businesses, residents, neighborhood groups, local government leaders, and other stakeholders in support of special projects. Responsible for editing and maintaining the Board Portal for the Board of Directors. Schedules and provides logistical support for meetings of the Board of Directors and its Committees. Responsible for agendas, minutes, and other materials for meetings of the Board of Directors and its Committees. Attends and takes minutes for the Board and Committee meetings and provides minutes and recap to all appropriate people. Prepares Board Binders and organizes logistics for Board of Directors Retreat. Manages the Board distribution list and contact information, distributes and tracks annual Conflict of Interest Forms, and other documents as assigned. In the absence of the Chief of Staff, provides direct administrative support to the President & CEO and serves as the liaison to the Board of Directors. Additional duties as assigned QUALIFICATIONS Education and Experience: High School Diploma required. A bachelor's degree from an accredited college or university is preferred. A minimum of three (3) to five (5) years of professional administrative experience supporting a fast-paced team in an office environment is required. Certificates, Licenses and Registrations: Must possess and maintain a valid CA driver's license and insurable driving record. Knowledge, Skills and Abilities: A strong commitment to advancing Wellnest's mission. Demonstrated project management experience with the ability to efficiently meet deadlines. Excellent organizational, coordination, problem-solving, and time management skills, including planning and managing multiple priorities simultaneously. Ability to work independently and exercise sound judgment and discretion. Establish and maintain working relationships with this encountered in the course of work. Ability to maintain a high level of ethical and professional standards. Excellent communication skills that are rooted in accurately and effectively conveying information. Be a self-starter and demonstrate an ability to solve problems. Strong interpersonal skills and ability to build and cultivate relationships to work effectively with various personalities. Demonstrate cultural competence and sensitivity with diverse groups across race, ethnicity, religion, sexual orientation, class, ability, gender, and other identifiers. Skilled in engaging and working with diverse individuals and groups to accomplish established goals. Advanced proficiency with Microsoft Office Suite (i.e., MS Word, Excel, PowerPoint and Outlook). General ability to adapt to new technology systems and applications. Ability to thrive in a fast-paced and achievement-oriented environment. COMPENSATION AND BENEFITS Annualized Salary Range: $40,796 - $53,820 Wellnest offers a personalized benefits package built from available medical, dental, and vision coverage plans, as well as employer-paid life insurance. Wellnest employees benefit from an employer-sponsored 401(k) company match of up to 4% and a profit-sharing contribution benefit of up to 5%.

Private Family Office - Administrative Assistant Salary: $65,000 - $75,000 + benefits A prestigious private family office on the Westside of Los Angeles is seeking a detail-oriented and highly organized Administrative Assistant to provide essential support to their team. The ideal candidate will have 1-2+ years of administrative experience, ideally with a background in hospitality or a similar fast-paced, high-touch environment. This role requires a proactive and adaptable professional who thrives in a dynamic setting and is eager to contribute to the smooth day-to-day operations of the office. Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Handle travel arrangements, including flights, accommodations, and itineraries Provide administrative support, including preparing documents, reports, and correspondence Serve as a liaison between the family office and external vendors, clients, and stakeholders Assist with event planning and execution for both business and personal engagements Organize and maintain digital and physical files, ensuring easy access to critical documents Manage office supplies and oversee general office upkeep Handle confidential information with discretion and professionalism Support special projects and ad-hoc administrative tasks as needed Qualifications: 1-2+ years of administrative experience, preferably in hospitality, luxury services, or a high-end professional environment Strong organizational skills with a keen eye for detail Excellent verbal and written communication skills Ability to multitask and prioritize in a fast-paced, high-pressure environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite Westside LA-based candidates are strongly preferred for convenience and familiarity with the area High level of professionalism, discretion, and adaptability A proactive and service-oriented mindset with a can-do attitude This is an exciting opportunity for a polished and driven Administrative Assistant to join a prestigious family office and gain valuable experience in an exclusive, high-level environment. Please submit your resume for consideration! We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Davis Farr LLP is looking to add an Administrative Assistant to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various capacities, such as answering phones, producing reports, managing supplies and assisting with the planning and organization of staff meetings and office events. About: Davis Farr LLP is a rapidly growing, full-service CPA firm with its main office located in Irvine, California and two additional offices located in Carlsbad, California and Tacoma, Washington. We have provided expert professional experience in audit, tax, and consulting services to federal, state, and local governments, special purpose governments, non-profit organizations, service organizations and commercial entities for over 30 years. Responsibilities: Sort and distribute mail, process USPS, FedEx, UPS and outbound mail Assist Partners with proposals; print/bind as needed Maintain organization throughout the office, kitchen, conference room, and production room. Maintain copiers and printers to ensure they are in working order. Order and manage office supplies Assist with company events and staff meetings (creating themes, contacting vendors, set-up and break-down) Assist with maintaining employee workspaces Maintain confirmation file (PDF, Box) Assist in CORE Engagement Set up Update/distribution of staff schedule Assist in Accounts payable (AP); scan, save and mail payables Help support as backup on collections Assist with entering WIP adjustments and client invoices Facility and lunch coordinator Confirmation filing and fax distribution Requirements: At least 1-year of Administrative Assistance experience Strong Knowledge of Microsoft Office Suite (Word, Excel & PowerPoint) Proficiency in data entry Ability to demonstrate professionalism throughout the workplace Ability to multi-task effectively Responsible, reliable and ability to meet deadlines on a routine basis Strong communication and social skills

The ideal candidate will have experience with court filings in State & Federal Courts, organize and assist in preparing documents for filings, update calendars, manage deadlines, format, proofread, edit, and maintain digital legal files. We seek a dedicated professional who is comfortable working as part of a team and seasoned enough to work independently. This position provides a wide range of administrative and clerical support to a legal team in a fast-paced environment. Skills & Competencies: Excellent organizational and interpersonal skills. A "team player” who takes a proactive approach to working closely with others, both attorneys and staff, to achieve excellent results for the clients we serve. Self-starter with a strong initiative and who takes pride in the work they perform on behalf of clients. Detail-oriented, able to work effectively in a fast-paced environment. Excellent verbal and written communication skills. Ability to work independently and handle multiple tasks simultaneously. Proficient in e-Filings, maintain docketing (calendar all court deadlines, depositions & Assist with preparing court notices, proof of service and completing case related documents. Proficiency in Microsoft Word (styles & tables), Excel, Power Point, Outlook and time entry software. Manage and organize documents in document management systems (ProLaw), electronic research tools and/or basic database skills. Qualifications: Bachelor's degree preferred, or equivalent years of service. An ABA-approved paralegal certificate is also preferred. Minimum of 3-5 years of law firm experience in insurance defense litigation.

Rigle is a rapidly growing eCommerce accelerator dedicated to helping domestic and international brands successfully expand in the U.S. market. Driven by data, technology, and innovation, we partner with brands, particularly in the beauty sector, to accelerate their growth and realize their full market potential. Position Overview: Rigle is seeking an organized and proactive Administrative Assistant to support our team in handling day-to-day office operations and administrative tasks. The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to manage multiple responsibilities effectively. Key Responsibilities: Provide comprehensive administrative support, including scheduling meetings, managing calendars, and coordinating appointments. Organize and maintain company records, documents, and files, ensuring accuracy and confidentiality. Coordinate internal and external communications, including phone calls, emails, and correspondence. Assist with office management tasks such as ordering supplies, managing mail distribution, and overseeing office equipment maintenance. Support team members with travel arrangements, accommodations, and expense reporting. Assist in the preparation of reports, presentations, and other documentation as needed. Greet visitors and provide professional customer service and hospitality. Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree preferred. 2+ years of administrative assistant or relevant office experience. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Excellent verbal and written communication skills. Highly organized with strong time-management abilities. Ability to work independently, anticipate needs, and proactively resolve issues. Professional demeanor with exceptional interpersonal skills. What We Offer: Competitive salary and benefits package. Opportunity to work in a dynamic and growing company with a focus on innovation. Flexible work environment with opportunities for professional growth. The chance to make a significant impact on the success of leading beauty brands in the U.S. market.

The ideal candidate will be responsible for assisting the CEO with structuring an efficient workflow for our organization. In this position, you should feel comfortable coordinating calendar appointments, using CRM's such as Slack & Monday, managing communications between vendors and clients, and being a self-starter/pro-active, as necessary. Responsibilities: Calendar Management: Coordinate and manage schedule, including meetings, appointments, and travel arrangements. Communication: Serve as the primary point of contact between the executive and team members, ensuring effective communication and follow-up. Vendor & Client Accounts: Ensure accurate record-keeping and timely communication. Documentation and Record Keeping: Prepare and maintain documentation, reports, and records as needed. Project Support: Assist in the execution of special projects, initiatives, and events as required. Administrative Support: Handle administrative tasks such as screening calls, managing emails, and drafting correspondence. Qualifications: Minimum 2+ years experience as an Executive Assistant, Account Management, or similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficient in Google Suite, Slack, Monday, and/or other relevant software. Ability to handle sensitive information with confidentiality. High level of professionalism and attention to detail. Flexibility and adaptability to handle changing priorities. Benefits $20-$25/hour (pay varies based on experience and results) Collaborative and fast paced work environment Learn valuable skills for your own personal growth Learn how to invest in real estate properties Surrounded by like-minded entrepreneurs (great networking opportunity)

We are seeking a highly organized and detail-oriented Lab Administrative Assistant to support our laboratory operations in Corona, California. This role plays a crucial part in ensuring the smooth administrative functioning of the lab by managing documentation, coordinating schedules, maintaining inventory, and assisting with compliance requirements. The ideal candidate has strong administrative skills, excellent communication abilities, and a proactive approach to problem-solving. Key Responsibilities Administrative Support: Manage daily administrative tasks, including handling emails, phone calls, and correspondence related to lab operations. Data Entry & Record-Keeping: Maintain accurate and up-to-date records of lab reports, test results, and regulatory documents. Inventory Management: Track and order lab supplies, ensuring stock levels are maintained for smooth workflow. Scheduling & Coordination: Arrange meetings, manage calendars, and coordinate lab-related appointments. Compliance & Documentation: Assist in maintaining compliance with regulatory requirements by organizing and updating safety procedures, certifications, and documentation. Communication & Reporting: Prepare reports, presentations, and other necessary documents to support lab operations. Team Support: Provide administrative assistance to lab staff, ensuring efficient communication and workflow coordination. Office Organization: Maintain a clean, organized, and well-functioning lab office to enhance productivity. Qualifications & Skills Education: High school diploma or equivalent required; Associate's or Bachelor's degree in a related field preferred. Experience: Previous administrative experience in a lab environment or related industry is a plus. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management. Organization & Multitasking: Strong attention to detail, time management, and ability to prioritize tasks effectively. Communication: Excellent written and verbal communication skills with a professional demeanor. Problem-Solving: Ability to identify issues, propose solutions, and support lab efficiency. Benefits Salary: DOE (depends on experience) Health and dental insurance Paid time off and holidays 401(k) retirement plan If you are a detail-oriented and proactive professional looking for a full-time, in-office role in Corona, California, we encourage you to apply for this Lab Administrative Assistant position!

📢 ON SITE Part-Time Administrative Assistant Wanted - 20-30 Hours/Week We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! We're looking for a Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. ✨ What We're Looking For: Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel - This is a must! Experience in social media marketing and QuickBooks is a plus. Proven experience in an administrative support role. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. A proactive and positive attitude with the ability to work independently. Bachelors degree preferred Two years or more previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Highly organized with excellent time management skills and the ability to prioritize projects 💼 Key Responsibilities: Manage and track tasks and projects in Asana. Maintain and organize documents in SharePoint. Schedule, coordinate, and manage communications via Outlook. Create and manage spreadsheets, reports, and data analysis in Excel. Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable). Support social media marketing efforts, including scheduling posts and tracking engagement. Provide general administrative support to the team as needed. Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings for CEO and take accurate minutes of meetings Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures 🌟 Why You'll Love Working with Us: Flexible hours to fit your schedule (20 hours/week). Work remotely or hybrid, depending on your location and preferences. Be part of a dynamic and collaborative team environment. Competitive hourly compensation. 📍 Location: Laguna Hills, CA Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities 📧 How to Apply: Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to ***********. Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟

Administrative Assistant Compensation: Commensurate with experience Job Status: Full-time Benefits: Medical, Dental, 401k plan Description NICE CROWD is a Los Angeles-based live events company that develops and produces properties in the arts, entertainment, lifestyle and wellness industries that showcase culture and talent. The Company's tentpole events is the American Black Film Festival (ABFF), founded in 1997. We are seeking an enthusiastic, energetic, and proactive Administrative Assistant with strong administrative skills to support the President. The ideal candidate will demonstrate a high level of organization, attention to detail, excellent communication skills, and the ability to multitask. This role is essential for ensuring the smooth and efficient operation of our office while supporting various administrative functions. Key Responsibilities: Provide administrative support to the executive team and other departments as needed. Manage and maintain calendars, schedule meetings, and coordinate appointments. Prepare and edit correspondence, reports, presentations, and other documents. Handle incoming and outgoing communications, including emails, phone calls, and mail. Organize and maintain files, records, and databases. Assist in planning and coordinating events, meetings, and conferences. Monitor and order office supplies, ensuring inventory is stocked and organized. Perform general office duties such as filing, photocopying, and scanning. Assist with special projects and perform other duties as assigned. Travel required. Requirements: Bachelor's degree in business administration or related field. Proven experience as an administrative assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Monday.com) and other relevant software. Strong organizational and time-management skills. Excellent written and verbal communication skills. Understanding of office management procedures and protocol. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Experience in event planning or coordination. How to Apply If you are experienced, motivated, detail-oriented and dedicated individual who thrives in a fast-paced environment, we invite you to join our team and contribute to the success of our live events company. Apply today to be a part of our exciting journey. Please email your résumé, cover letter and salary requirements to: ******************. NICE CROWD is an equal opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.

About the Role Our client is seeking an experienced and organized Administrative Assistant to support their Business team at the downtown Los Angeles office. This role is ideal for a detail-oriented professional with a background in Construction, Real Estate, Finance, or related fields. The successful candidate will thrive in a fast-paced environment, excel at managing heavy invoicing, and demonstrate strong collaboration skills while supporting multiple teams and leadership. Key Responsibilities Process a high volume of consultant invoices and payment requisitions using Oracle. Support capital programs and ensure accurate tracking of financial data. Deliver general administrative support while maintaining exceptional customer service standards. Answer and redirect phone calls professionally and efficiently. Handle mail services and perform various clerical tasks as needed. Manage extensive invoicing processes for multiple contracts. Oversee accounts payable activities and maintain records with precision. Perform accurate data entry and ensure proper documentation management. Plan and schedule meetings, including drafting detailed agendas. Provide support in maintaining compliance with organizational policies and procedures. Collaborate with multiple teams and departments to ensure smooth workflow. Maintain accurate and up-to-date records for invoicing and administrative activities. Monitor and resolve any discrepancies related to invoice or payment processes. Utilize MS Office, Adobe, and DocuSign to prepare and manage documents. Qualifications A minimum of 2+ years of experience in a related administrative role. Proficiency in MS Office Suite, Adobe, and DocuSign. Experience processing invoices using Oracle is required. Strong organizational skills, with a focus on attention to detail and accuracy. Excellent written and verbal communication skills. Must possess a valid driver's license. Proven ability to deliver outstanding customer service. Personable and flexible team player, capable of multitasking and adapting to changing priorities. Ability to handle pressure and meet deadlines in a dynamic environment. A Bachelor's Degree in a related field from an accredited college or university is preferred. Public Sector experience is a plus.

Global Edge is an international staffing firm connecting projects worldwide with the industry's most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors. Position Overview Our team is currently looking for an Administrative Assistant in the Manufacturing industry for one of our clients. Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. This is an On-site position, Monday through Friday, located in Rancho Dominguez, California. Responsibilities & Essential Duties • Produce, update, and provide support on MS documents, databases, and other departmental systems; use expertise to help improve processes. • Ability to be resourceful and proactive, utilizing strong organizational skills and time management. • Prepare emails, reports, agendas, and meetings notes as needed. • Collect and organize data using pre-set tools, methods, and formats to generate standard reports. • Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software. • Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws. • Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed. • Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards. • Support others by carrying out a range of procurement activities. • Other duties as assigned Qualifications (Education, Experience, & Skills) • Uses clear and effective verbal communication skills to express ideas and request actions. • Works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives. • Knowledge of customer service principles and practices. • HS Diploma / GED and 3-5 years relevant experience • 2-4 years of experience processing invoices and customer purchase orders • ERP systems experience, SAP highly desired Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.