Administrative specialist jobs in Port Orange, FL - 267 jobs

Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience. Key Responsibilities Relationship & Account Leadership Lead relationship management and retention efforts for a portfolio of strategic partner groups. Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals. Customer Support & Issue Resolution Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates). Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop. Communication & Coordination Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email. Manage multiple partner mailboxes and ensure established process flows support superior customer service. Implementation & Continuous Improvement Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions. Review and support internal/external reporting to inform strategic decision-making and compliance. Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution. Cross-Functional Engagement Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience. Lead problem-solving efforts that drive operational efficiency and partnership success. Qualifications & Skills Required Experience 3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales. Technical & Tools Skills Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote). Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms. Communication & Interpersonal Skills Excellent verbal and written communication skills with strong presentation capabilities. Ability to communicate professionally with varied audiences (internal teams, external partners, executives). Problem-Solving & Organization Demonstrated ability to troubleshoot independently and collaboratively. Strong organizational skills with the ability to manage multiple priorities and partner requests.

We are looking for someone who is energetic, self-motivated and professional. Currently, our organization has an opening for a Customer Service Team Lead position. Summary: Responsible for providing quality and efficient customer service to customers through the daily management of a team of up to 10 employees to include hiring, motivating, recognizing and rewarding, coaching, counseling, training and problem solving. Additionally, responsible for assisting director with development, analyses and implementation of staffing, training, telemarketing, scheduling, and reward/recognition programs. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Provide daily direction and communication to employees so that customer service calls are answered in a timely, efficient and knowledgeable manner. Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiency and service to both internal and external customers. • Provide statistical and performance feedback and coaching on a regular basis to each team member. Write and administer performance reviews for skill improvement. • Be available for employees that experience work and/or personal problems providing appropriate coaching, counseling, direction and resolution. • Insure employees have appropriate training and other resources to perform their jobs. Respond to and resolve employee relations issues expressed by team members; create and maintain high quality work environment so team members are motivated to perform at their highest level. • Address disciplinary and/or performance problems according to company policy. Prepare warnings and communicate effectively with employees on warnings and make effective/appropriate decisions relative to corrective action as required. • Assist manager with daily operation of call center to include the development, analyses and implementation of staffing, training, telemarketing, scheduling, and reward/recognition programs. Work as a member/leader of special or on-going projects that are important to area/process improvement. • Share continual responsibility for deciding how to manage the employees ensuring calls are handled efficiently and effectively. • Establish work procedures and processes that support company and departmental standards, procedures, and strategic directives. • Use appropriate judgment in upward communication regarding department or employee concerns. Qualification/Requirements: • Managed 2-5 full time employees • Ability to develop and motivate a team • Ability to communicate effectively to a variety of audiences • Ability to provide and support a vision and direction Submit your resume for consideration to: **************************

Bay Area Direct Client Care LLC - Bay Area Direct Client Care has an immediate opening in the Orlando area for an experienced administrative assistant. Duties would consist of but not limited to Intake, data entry, background screening, interviewing, office management duties and more. The days are Mon- Friday from 845 am to 515 pm. The starting pay is $17 with an opporotunity for increase in pay after quarterly evaluations. Requirements: High school diploma Minimum 1 year Customer Service Skills Pass Local and Level 2 Bckground Screening Computer Literate Type 30 WPM Friendly Personality Reliable Trust worthy Detail oriented Organizational skills Takes Initiative Employees receive weekly pay, direct deposit, fulltime administrtive support availability and medical coverage available after 90 days

OUC - The Reliable One, an industry leader and the second-largest municipal utility in Florida, is offering an internship program in the Digital & Technology division. The OUC Internship Program is dedicated to providing students with real-world, hands-on experience by partnering with energy leaders and experienced professionals, while bringing new and out-of-the-box perspectives and ideas that are essential for fostering the creativity and growth of any business. OUC's internship program provides emerging talent with an immersive view of the utility industry through on-the-job training, educational sessions, self-paced learning courses, and individual or team projects. We are looking for a System Administrator Intern. During this internship, you will partner with the Automation Tools team. You will be involved in: * Participate in documenting internal procedures and contribute to writing clear, practical policy documents related to IT operations and security standards. * Assist in developing training materials and user guides to support staff in using IT resources and following best practices. * Collaborate with team members on IT projects and initiatives, contributing insights and following established project timelines. * Assist in learning and supporting the maintenance and security of the organization's IT infrastructure, including servers, workstations, and network devices. * Support IT staff in troubleshooting hardware, software, and connectivity issues to ensure reliable operations. OUC's mission is to provide exceptional value to our customers and community by delivering sustainable, reliable services and solutions. Click Here to learn more about our Emerging Talent Internship Program. Internship Eligibility: * Currently enrolled at an accredited college or university * Academic status of Juniors or above. * Program of study: Information Technology, or Computer Science. * Cumulative GPA of 3.0 or above at the time of application. * Authorized to work in the United States. * Previous internship experience preferred The Ideal Candidate will have: * Strong academic foundation in Systems Administration, Cloud technologies, Power BI, Python and SQL. * Proficient in Microsoft suite (Excel, PowerPoint) * Excellent organizational skills with keen attention to detail. * Self-motivated and proactive; able to work independently. * Ability to prioritize and resolve issues under deadlines. * Strong verbal and written communication skills. * Solid analytical thinking and problem-solving ability. * Proven ability to learn new skills quickly. OUC Internship Rewards Package Includes: * Competitive pay * Career acceleration and development * Free access to on-site fitness centers at all locations Location: Pershing, 5971 Pershing Ave., Orlando, FL 32822 Compensation: $18 - $21 per hour, varies depending on the education level Schedule: Full-Time (up to 40 hours per week) as assigned by leader following Hybrid Schedule Note: Unofficial transcripts must be uploaded at the time of the application submission. OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations. EOE M/F/Vets/Disabled

Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards. This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus. The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding. This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses. Core Responsibilities Executive & Time Management Protect executive time at all costs by running a complex, dynamic calendar across multiple companies. Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus. Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance. Filter, prioritize, and manage all inbound communication (email, calls, requests). Communication & Coordination Serve as a central coordination point between the executive and leadership teams. Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations. Draft, prepare, and manage executive correspondence, reports, and presentations. Maintain the executive's voice, standards, and expectations in all communications. Project & Execution Management Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed. Track deadlines, deliverables, and action items across multiple initiatives and companies. Follow up relentlessly to ensure execution and accountability. Prepare summaries, reports, and project updates for leadership. Travel, Events & Meetings Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments. Plan and manage complex domestic and international travel. Coordinate executive meetings, board meetings, conferences, and off-sites. Prepare agendas, materials, and ensure follow-through on all action items. Take accurate, actionable meeting minutes and distribute as directed. Confidentiality & Trust Handle sensitive and confidential matters with absolute discretion. Maintain strict confidentiality regarding executive decisions, strategies, and operations. Act with loyalty, professionalism, and judgment at all times. Exercise sound judgment when managing matters that extend beyond standard business operations. Administrative Leadership Implement and improve systems, workflows, and administrative best practices. Mentor or oversee junior administrative staff as needed. Continuously improve efficiency and execution standards. Environment & Expectations High pressure High speed Multi-company responsibility Extended hours may be required depending on executive needs and travel. This role requires calm execution under pressure and zero drama. You Must Be Able To Protect executive time relentlessly Run an extremely complex calendar Manage communication and scheduling flawlessly Coordinate across leadership teams Anticipate needs before they are spoken Keep all projects moving forward Stay calm under pressure Turn chaos into clean execution Who You Must Be Loyal Intelligent Detail-obsessed Fast-moving Mission-driven Tech-competent Highly organized Zero drama Zero excuses Able to learn and maintain executive voice and standards Capable of handling wide responsibilities every day Not for You If You get overwhelmed easily You need hand-holding You want a comfortable or slow-paced job You avoid pressure or accountability Experience & Qualifications Required: 5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership Proven experience in high-demand, fast-paced environments Ability to manage multiple executives, companies, or complex operations Strong references (will be checked) Preferred: Former military strongly preferred Bachelor's degree in Business Administration, Management, or related field Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex) Serious candidates only. NO rookies. Very experienced professionals only, with proof. References will be called and verified. Physical Demands and Work Environment The position may require extended hours during peak periods or when supporting senior leadership. You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance.

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops

Supports therapy providers by organizing treatment areas, equipment, and materials, as directed by therapists Supports therapy providers by welcoming students/clients receiving therapy services Maintains patient information confidentiality Maintains safe and clean working environment by cleaning the therapy areas (i.e., mats, toys) Conducts basic office and clerical duties Qualifications Education and Training: Possess high school diploma or its equivalent Minimum Experience: 1-year experience preferred with pediatric population

Here at CiNQ Recruitment, we believe in finding the right fit, for you and our clients. Whether you seek long-term employment solutions for your business or your next career move, we understand the importance of individual and business needs. With over 30 years of successful staffing and recruiting experience, we excel at providing passive candidates with the right skills and cultural fit for specialized positions. Here is the opportunity to work with an exciting pharmaceutical company. Job Description Shift: 7am-430 pm Job Type: 4 month contract to possible perm Pay rate: $14-$16/hr Someone detail-oriented, familiar with accounting and distribution practices FOCUS on the following skills: • Works with accounts payable, purchasing and Hospital departments in resolving problems resulting from discrepancies between material acquisition and vendor invoicing to ensure proper payment of Hospital invoices in a timely manner. • Maintains a working knowledge of materials management auditing systems in relationship to Purchasing, Accounts Payable, and Receiving. • Contact vendors as necessary regarding overages, shortages and damages and other related to stock and non-stock issues. • Assist Department Director with all office duties, special projects, takes meeting minutes, and brings suggestions and new ideas for the department. • Provide documentation when necessary to solve future problems. • Assist receiving department with any discrepancy on processing their receipts. GENERAL SUMMARY: Supports department leadership and staff through the performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. KNOWLEDGE AND SKILLS REQUIRED : Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases Filing skills Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. Ability to easily grasp complex situations Ability to work independently and as a team member, as well as accept direction Ability to communicate appropriately with all levels of staff and guests Ability to pass FH standard clerical skills test EDUCATION AND EXPERIENCE REQUIRED : 3 years of experience in office/secretarial work, OR Associates degree in secretarial science or business AND 1 year of experience in office/secretarial work EDUCATION AND EXPERIENCE PREFERRED : 4 years of secretarial experience in fast-paced environment Associates degree in secretarial science or business Additional Information All your information will be kept confidential according to EEO guidelines.

Associate, Fund Administration At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL. In this role, you'll make an impact in the following ways: • Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance • Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues • Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics • Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds • Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications • Work with internal and external auditors to provide requested information • Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials • Review fund expense budgeting conducted by support staff • Contribute to the achievement of team objectives To be successful in this role, we're seeking the following: • Bachelor's degree in accounting or the equivalent combination of education and experience • 0-3 years of total work experience preferred • Experience in accounting or fund administration preferred • No direct reports At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: • America's Most Innovative Companies, Fortune, 2025 • World's Most Admired Companies, Fortune 2025 • “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

LEAP specializes in customer service & marketing for a large number of US-wide companies in many sectors. Their main focuses are on their clients' brand awareness, increasing customer loyalty, and retention. To gain maximum effectiveness, the company utilizes different methods, which can include events and promotions. The Marketing Project Assistant Role: On a day to day basis, you'll talk to potential and existing customers, dealing with a mixture of client representation, sales, and customer services. Your primary focus will be informing customers of the benefits of the company's products & services, dealing with inquiries & processing sales. Whether you have years of experience or are looking to gain new skills, we can offer full product training within this Customer Service & Sales role. However, individuals should be confident, self-motivated, and driven to further career progression. Qualifications The successful Marketing Project Assistant will have: The desire to learn new skills The ability to communicate well with others Patience and remain calm in high-pressure environment Be adaptable to work on various client accounts Sales, customer service and retail experience would be advantageous (Although not essential) Additional Information Job Type: Full-Time Successful candidates can expect to earn between $35,000 - $55,000 with uncapped bonus potential per annum. There are also excellent opportunities to enhance and develop your career. Click the Apply button to send us your resume today!

Administrative Assistant Position Type: Full Time, Hourly Reports to: Senior Administrative Coordinator The Administrative Assistant provides essential administrative, operational, and office support to ensure the smooth day-to-day functioning of the organization. This role serves as a primary point of contact for visitors, vendors, and internal staff while supporting office operations, accounting coordination, ERP system administration, and company culture initiatives. The ideal candidate is detail-oriented, highly organized, proactive, and comfortable managing a wide variety of responsibilities across office administration, reporting, vendor coordination, and internal systems. This position plays a key role in maintaining an efficient, well-run office environment and supporting business operations. Key Responsibilities Front Desk & Office Administration Greet visitors including customers and vendors, ensuring a professional and welcoming environment Answer incoming phone calls and route or track calls as needed Perform general office duties as needed, including copying, scanning, filing, and shredding Maintain administrative ticket boards and track assigned tasks Assist with email management and follow-up tasks Office Supplies, Snacks & Resources Order and maintain office supplies, restroom supplies, and kitchen items Order and manage office snacks Manage water cooler service and supplies Order company apparel and branded materials Order business cards for employees Track petty cash usage Shipping, Mail & Logistics Manage incoming and outgoing shipping and mailing Coordinate internal and external shipments Track deliveries and ensure proper documentation Time, Vehicles & Scheduling Track employee timesheet submittals Track company vehicle usage and manage reservations as needed Assist with booking travel for leadership and employees as requested, including: Hotel reservations Flight bookings Events, Culture & Employee Engagement Track employee birthdays and work anniversaries Assist with planning and coordinating company events Process employee recognition and rewards Accounting & Financial Support (Administrative-Level) Scan and input checks into the ERP system (Acumatica) Process miscellaneous accounts payable entries for purchases Manage monthly recurring payments Assist with commission and operational reporting Review and process monthly invoices and billing breakdowns Support ERP billing tasks, including accounts payable and prorated customer invoices Monitor and manage the accounts payable inbox ERP System, Data & Records Management Create and maintain vendor records in the ERP system Create and maintain customer records in the ERP system Manage recurring invoices and billing records Process certificates of insurance as needed Maintain renewal tracking and reporting boards Provide quoting and administrative sales support Assist with inventory audits and record accuracy IT, Licensing & Systems Audits (Administrative Coordination) Assist with Microsoft Office 365 user and license management Perform recurring system audits and reviews, including: License and user access audits (monthly and quarterly) Cloud service usage and storage reviews Security and authentication reviews Device count audits Review invoices related to software, services, and telecommunications Maintenance, Compliance & Special Processes Open and track building maintenance and repair requests with property management Coordinate notary-related needs Assist with vendor renewal and compliance documentation Support annual tax-exempt and compliance documentation processes Track internal workflow milestones related to completed sales and commissions Assist with employee insurance administration changes and billing reviews Qualifications: High school diploma or equivalent required; additional administrative training is a plus Prior experience in an administrative assistant, office coordinator, or operations support role Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with Office 365 administration preferred Experience working with an ERP system such as Acumatica is a strong plus Strong organizational, time management, and multitasking skills High attention to detail and accuracy Professional written and verbal communication skills Ability to handle confidential information with discretion Work Environment: In-office position in a professional office environment Routine use of standard office equipment Light cleaning and basic office upkeep required Ability to sit, stand, walk, lift light supplies, and perform repetitive administrative tasks Benefits: You will be eligible for immediate enrollment into our benefits program with a lead time that ranges between thirty (30) and sixty (60) days before coverage begins. Highlights of the current benefits are as follows: Medical, dental, and vision insurance with competitive plan options 401K plan + employer match + immediate vesting Employer paid long-term disability insurance + life insurance 22 days off per year (15 days of accrued PTO + 7 paid holidays) 6 weeks paid parental leave Company issued laptop Company paid training as necessary

All Wrights Reserved, LLC is a locally owned and operated Amazon DSP dedicated to providing exceptional delivery service to our community. We are customer-centric, autonomous, and inclusive, and our goal is to overcome barriers by earning trust, demonstrating integrity, and empowering our employees with the education for sustainable growth and affordable healthcare benefits. Location Address: DFL4 at 4401 Seaboard Rd, Orlando FL 32808 Grow with us - Apply Today! Our work environment includes: Growth opportunities Relaxed atmosphere Regular social events Job Description An administrative assistant at All Wrights Reserved manages clerical tasks, supports logistics and scheduling, handles documentation and record-keeping, and communicates with internal and external stakeholders to ensure smooth operations. Key responsibilities include maintaining vehicle and inventory records, assisting with compliance, scheduling and coordinating vehicles, and providing general administrative support to the delivery team and management. Benefits: Flexible schedule Company truck Fuel card Dental insurance Health insurance Vision insurance Life insurance Paid time off Paid training Referral program Shift: 5-10 hour shifts Day shift Evening shift Morning shift Work Days: Weekends Holidays Monday to Friday Shift availability: Day Shift Night Shift License/Certification: Valid Driver's License (Required) Qualifications Required Skills and Qualifications: Communication: Strong oral and written communication skills to interact professionally with various parties. Technical Skills: Proficiency in office software, such as word processing and spreadsheet programs, and experience with specialized transportation or logistics software. Organization: Excellent organizational skills to prioritize tasks, meet deadlines, and maintain accurate and detailed records. Problem-Solving: Ability to analyze information, identify issues, and contribute to operational improvements. Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document processing, and record-keeping. Additional Information Key Responsibilities: Clerical Support: Provide general administrative support, including answering phones, managing mail, filing documents, and preparing correspondence and reports. Documentation & Compliance: Maintain accurate records, such as vehicle logs, driver information, and delivery documents, ensuring compliance with regulations. Logistics & Scheduling: Assist with scheduling and routing of vehicles, coordinate maintenance, and manage inventory records. Communication: Act as a point of contact, communicating effectively with drivers, vendors, clients, and internal departments. Data Management: Enter and retrieve information from computer systems, update databases, and maintain electronic and physical filing systems. Project Support: Assist with special administrative projects, such as coordinating meetings and tracking important deadlines

Bay Area Direct Client Care LLC - Bay Area Direct Client Care has an immediate opening in the Orlando area for an experienced administrative assistant. Duties would consist of but not limited to Intake, data entry, background screening, interviewing, office management duties and more. The days are Mon- Friday from 845 am to 515 pm. The starting pay is $17 with an opporotunity for increase in pay after quarterly evaluations. Requirements: High school diploma Minimum 1 year Customer Service Skills Pass Local and Level 2 Bckground Screening Computer Literate Type 30 WPM Friendly Personality Employees receive weekly pay, direct deposit, fulltime administrtive support availability and medical coverage available after 90 days

OUC - The Reliable One, an industry leader and the second-largest municipal utility in Florida, is offering an internship program in the Digital & Technology division. The OUC Internship Program is dedicated to providing students with real-world, hands-on experience by partnering with energy leaders and experienced professionals, while bringing new and out-of-the-box perspectives and ideas that are essential for fostering the creativity and growth of any business. OUC's internship program provides emerging talent with an immersive view of the utility industry through on-the-job training, educational sessions, self-paced learning courses, and individual or team projects. We are looking for a System Administrator Intern. During this internship, you will partner with the Automation Tools team. You will be involved in: Participate in documenting internal procedures and contribute to writing clear, practical policy documents related to IT operations and security standards. Assist in developing training materials and user guides to support staff in using IT resources and following best practices. Collaborate with team members on IT projects and initiatives, contributing insights and following established project timelines. Assist in learning and supporting the maintenance and security of the organization's IT infrastructure, including servers, workstations, and network devices. Support IT staff in troubleshooting hardware, software, and connectivity issues to ensure reliable operations. OUC's mission is to provide exceptional value to our customers and community by delivering sustainable, reliable services and solutions. Click Here to learn more about our Emerging Talent Internship Program. Internship Eligibility: Currently enrolled at an accredited college or university Academic status of Juniors or above. Program of study: Information Technology, or Computer Science. Cumulative GPA of 3.0 or above at the time of application. Authorized to work in the United States. Previous internship experience preferred The Ideal Candidate will have: Strong academic foundation in Systems Administration, Cloud technologies, Power BI, Python and SQL. Proficient in Microsoft suite (Excel, PowerPoint) Excellent organizational skills with keen attention to detail. Self-motivated and proactive; able to work independently. Ability to prioritize and resolve issues under deadlines. Strong verbal and written communication skills. Solid analytical thinking and problem-solving ability. Proven ability to learn new skills quickly. OUC Internship Rewards Package Includes: Competitive pay Career acceleration and development Free access to on-site fitness centers at all locations Location: Pershing, 5971 Pershing Ave., Orlando, FL 32822 Compensation: $18 - $21 per hour, varies depending on the education level Schedule: Full-Time (up to 40 hours per week) as assigned by leader following Hybrid Schedule Note: Unofficial transcripts must be uploaded at the time of the application submission. OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations. EOE M/F/Vets/Disabled

Job Description Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards. This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus. The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding. This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses. Core Responsibilities Executive & Time Management Protect executive time at all costs by running a complex, dynamic calendar across multiple companies. Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus. Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance. Filter, prioritize, and manage all inbound communication (email, calls, requests). Communication & Coordination Serve as a central coordination point between the executive and leadership teams. Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations. Draft, prepare, and manage executive correspondence, reports, and presentations. Maintain the executive's voice, standards, and expectations in all communications. Project & Execution Management Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed. Track deadlines, deliverables, and action items across multiple initiatives and companies. Follow up relentlessly to ensure execution and accountability. Prepare summaries, reports, and project updates for leadership. Travel, Events & Meetings Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments. Plan and manage complex domestic and international travel. Coordinate executive meetings, board meetings, conferences, and off-sites. Prepare agendas, materials, and ensure follow-through on all action items. Take accurate, actionable meeting minutes and distribute as directed. Confidentiality & Trust Handle sensitive and confidential matters with absolute discretion. Maintain strict confidentiality regarding executive decisions, strategies, and operations. Act with loyalty, professionalism, and judgment at all times. Exercise sound judgment when managing matters that extend beyond standard business operations. Administrative Leadership Implement and improve systems, workflows, and administrative best practices. Mentor or oversee junior administrative staff as needed. Continuously improve efficiency and execution standards. Environment & Expectations High pressure High speed Multi-company responsibility Extended hours may be required depending on executive needs and travel. This role requires calm execution under pressure and zero drama. You Must Be Able To Protect executive time relentlessly Run an extremely complex calendar Manage communication and scheduling flawlessly Coordinate across leadership teams Anticipate needs before they are spoken Keep all projects moving forward Stay calm under pressure Turn chaos into clean execution Who You Must Be Loyal Intelligent Detail-obsessed Fast-moving Mission-driven Tech-competent Highly organized Zero drama Zero excuses Able to learn and maintain executive voice and standards Capable of handling wide responsibilities every day Not for You If You get overwhelmed easily You need hand-holding You want a comfortable or slow-paced job You avoid pressure or accountability Experience & Qualifications Required: 5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership Proven experience in high-demand, fast-paced environments Ability to manage multiple executives, companies, or complex operations Strong references (will be checked) Preferred: Former military strongly preferred Bachelor's degree in Business Administration, Management, or related field Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex) Serious candidates only. NO rookies. Very experienced professionals only, with proof. References will be called and verified. Physical Demands and Work Environment The position may require extended hours during peak periods or when supporting senior leadership. You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance. Powered by JazzHR o334UMwxHF

Here at CiNQ Recruitment, we believe in finding the right fit, for you and our clients. Whether you seek long-term employment solutions for your business or your next career move, we understand the importance of individual and business needs. With over 30 years of successful staffing and recruiting experience, we excel at providing passive candidates with the right skills and cultural fit for specialized positions. Here is the opportunity to work with an exciting pharmaceutical company. Job Description Shift: 7am-430 pm Job Type: 4 month contract to possible perm Pay rate: $14-$16/hr Someone detail-oriented, familiar with accounting and distribution practices FOCUS on the following skills: • Works with accounts payable, purchasing and Hospital departments in resolving problems resulting from discrepancies between material acquisition and vendor invoicing to ensure proper payment of Hospital invoices in a timely manner. • Maintains a working knowledge of materials management auditing systems in relationship to Purchasing, Accounts Payable, and Receiving. • Contact vendors as necessary regarding overages, shortages and damages and other related to stock and non-stock issues. • Assist Department Director with all office duties, special projects, takes meeting minutes, and brings suggestions and new ideas for the department. • Provide documentation when necessary to solve future problems. • Assist receiving department with any discrepancy on processing their receipts. GENERAL SUMMARY: Supports department leadership and staff through the performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. KNOWLEDGE AND SKILLS REQUIRED: Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases Filing skills Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. Ability to easily grasp complex situations Ability to work independently and as a team member, as well as accept direction Ability to communicate appropriately with all levels of staff and guests Ability to pass FH standard clerical skills test EDUCATION AND EXPERIENCE REQUIRED: 3 years of experience in office/secretarial work, OR Associates degree in secretarial science or business AND 1 year of experience in office/secretarial work EDUCATION AND EXPERIENCE PREFERRED: 4 years of secretarial experience in fast-paced environment Associates degree in secretarial science or business Additional Information All your information will be kept confidential according to EEO guidelines.

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate Fund Administration II- to join our Fund Administration team, this role is based in Lake Mary FL. In this role, you'll make an impact in the following ways: Perform a variety of fund administration activities for funds with more intricate portfolio assets and transactions, including expense allocation, budgeting, cash allocation, analysis of fund metrics, and compliance Calculate daily fund position and cash reconciliations for moderately complex funds and assist in resolving escalated discrepancies Report and analyze fund revenues, expenses, profitability, and other key metrics Work extensively with clients to communicate fund expense and performance information regarding moderately complex funds and respond to related inquiries Review fund data and monitor compliance with all regulatory, BNY Mellon, and client specifications Collaborate with internal and external auditors to provide requested information of greater complexity Compile and analyze fund performance data for inclusion in Board of Directors report materials Review fund expense budgeting conducted by support staff Provide guidance to less experienced team members as needed and contribute to the achievement of team objectives To be successful in this role, we're seeking the following: Bachelor's degree in accounting or the equivalent combination of education and experience 3-5 years of total work experience preferred Experience in accounting or fund administration preferred No direct people leadership responsibilities At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Are you looking to progress your career in customer service? Are you passionate about going the extra mile for people? Do you enjoy working in a team environment? Then join us as part of a new team in New York! What you will do You will identify and solve problems, answer queries & sell our client's products. Offer face to face support with prospective customers, representing our clients and increasing their brand awareness As part of our friendly and fun team, you will focus on having great conversations and providing the best experience for our customers. We want all of our customers to have a great experience; you will support them throughout the customer service & sales process while providing the best customer journey. Qualifications Communication is key! You will be warm, friendly, and eager to help our customers! You'll love a challenge but most of all you will enjoy chatting with lots of different people. It is excellent if you already have experience in retail, hospitality, even call centers. However, if you have a proactive attitude, excellent communication skills, and motivated to go the extra mile for every customer, then we want to hear from you! Additional Information Job Type: Full-Time You won't be alone! We have a dedicated training team on site that will teach you the ropes. We provide you with ongoing training and support to perfect your conversations, craft your technique, and become an expert. Great pay, 30,000 - 50,000 per annum Bonus & incentive plans Great social environment Career progression opportunities Travel opportunities If you want to join a great team with a great atmosphere and a highly supportive staff, take a LEAP today! Apply now!