Administrative specialist jobs in Renton, WA

**Description:** Located in Silverdale, Washington, the Fleet Ballistic Missile \(FBM\) Program is looking for an Administrative Assistant to assist the Re\-entry Operations Senior Manager and Production Team with various administrative functions necessary to keep the team focused on the mission at hand\. This position is 100% on\-site and requires little to no travel\. Lockheed Martin is an active partner to the U\.S\. Navy in the design, manufacture, assembly, testing, deployment and sustainment of the Trident D5 Flight System while activating and maintaining associated support facilities\. We currently play a key role in production and maintenance of the missile system and associated support equipment, and look to extend our partnership far into the future\. In this dynamic role you will perform a variety of tasks for management and department personnel such as \(but not limited to\): - Welcome new employees to the group and deliver preliminary information to ensure successful integration within the organization\. - Monitor and update infraction and attendance tracking in KARDEX using reports from SAP\. - Maintain travel spreadsheet and assists in travel arrangements and expense reports\. - Monitor and report employee training status and enroll employees in classes\. Work with outside organizations and vendors to facilitate registration, as well as visit request and clearance logistics\. - Monitor office supplies and submit requests for replenishment, as well as other office related equipment, as necessary\. - Coordinate and schedule conferences and meetings including rooms, refreshments, announcements and audio/video and other equipment and services such as VTC and NetMeeting arrangements, as needed\. - Provide back\-up support to the Director office and other administrative professionals, as required\. - Compose reports, presentations, and finished documents ensuring appropriate grammatical usage and formatting\. - Answer questions relating to office operations and established policies and procedures\. - Other related tasks, as assigned You will be effective in this role if you have a positive, easy\-going attitude, with the ability to be professional when the situation calls, can be flexible as new information presents itself, and can take initiative to ensure success of the organization\. You will need to be comfortable with seeking answers from multiple sources and be able to translate that information into actionable steps\. **Basic Qualifications:** Previous experience in a role that is administrative in nature\. Experience with making travel arrangements and expense reporting\. Experience with managing calendars \(other than yours\) through Outlook\. Previous experience following, referencing, and creating formal and informal documentation such as memos, desk guides, etc\. US citizenship is required for this role\. Must be able to obtain and maintain a Secret Clearance\. **Desired Skills:** Effective and efficient use of Microsoft Office Applications, and including collaboration applications such as Teams, Zoom, etc\. Demonstrated problem solving ability using initiative and discretion\. Able to appropriately prioritize tasks to ensure the right work is completed at the right time\. Be a self\-starter possessing excellent organizational skills, attention to detail and exhibition of a professional demeanor\. Be able to effectively collaborate with other co\-workers, outside consultants, customers and corporate executives as needed\. **Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration\. **Clearance Level:** Secret **Other Important Information You Should Know** **Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match\. Should this match be identified you may be contacted for this and future openings\. **Ability to Work Remotely:** Onsite Full\-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility\. **Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees\. Schedules range from standard 40 hours over a five day work week while others may be condensed\. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits\. **Schedule for this Position:** 9x80 every other Friday off **Pay Rate:** The annual base salary range for this position in California, Massachusetts, and New York \(excluding most major metropolitan areas\), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $41,100 \- $72,450\. For states not referenced above, the salary range for this position will reflect the candidate's final work location\. Please note that the salary information is a general guideline only\. Lockheed Martin considers factors such as \(but not limited to\) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer\. **Benefits offered:** Medical, Dental, Vision, Life Insurance, Short\-Term Disability, Long\-Term Disability, 401\(k\) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays\. \(Washington state applicants only\) Non\-represented full\-time employees: accrue at least 10 hours per month of Paid Time Off \(PTO\) to be used for incidental absences and other reasons; receive at least 90 hours for holidays\. Represented full time employees accrue 6\.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays\. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year\. **Lockheed Martin is an equal opportunity employer\. Qualified candidates will be considered without regard to legally protected characteristics\.** **The application window will close in 90 days; applicants are encouraged to apply within 5 \- 30 days of the requisition posting date in order to receive optimal consideration\.** At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges\. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work\. With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility\. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work\. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility\. If this sounds like a culture you connect with, you're invited to apply for this role\. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications\. **Experience Level:** Hourly/Non\-Exempt **Business Unit:** SPACE **Relocation Available:** No **Career Area:** Administrative **Type:** Full\-Time **Shift:** First

Milliman's Seattle Health Practice is looking for an Administrative Assistant to work under the direct supervision of the Administrative Manager, supporting the leadership and team in our Seattle office. This position will contribute toward team goals and include specialized individual responsibilities. Duties include but are not limited to office management and coordination, ticket system processing and management, planning and executing staff events, staff support activities (such as new hire onboarding), billing invoice support, and occasional operations project coordination. About Our Practice Milliman's Seattle Health Practice serves a wide variety of organizations, including insurance companies, health plans, state and federal agencies, healthcare providers, reinsurance companies, providers, Accountable Care Organizations (ACOs), and employers. The staff consists of 180+ actuarial professionals in addition to healthcare consultants, IT, Administrative, and other non-actuarial staff. By joining Milliman, you will be working with some of the most experienced, most capable people in the health industry. Through our mentor program, you will have a dedicated colleague available to help guide your career growth. For the right candidate, these opportunities will help you grow professionally while enjoying the work you do. In this role, you will have the opportunity to: As an Administrative Assistant, you will play a key role in supporting our Seattle office operations. Your primary responsibilities will include: * Planning and organizing a variety of staff events such as networking lunches, monthly social events, leadership and/or client meetings. Assisting with large annual company events or meetings as requested. * Acting as liaison with lunch delivery vendor and the main point of contact for daily lunch deliveries. Responsible for the overall efficiency of this program. * Maintaining a clean, organized office space and staff kitchen area. Ensuring that conference rooms and communal spaces are ready for use at all times. * Assisting staff with reserving office workspace as requested and monitoring use of our office space. * Tracking inventory of office supplies and placing supply orders on a regular basis. * Supporting our staff through compiling expense reports as requested. * Providing support to our Billing Team by drafting and reviewing client invoices or other support tasks as requested. * Executing daily administrative tasks at a high level, including responding to requests through a ticketing system. * Providing daily monitoring of our ticket system and either fulfilling requests or assigning them to the appropriate team member. * Providing support to team members, staff, and leadership with special projects as needed. To be successful in this role, you will have the following qualifications: Professional Qualifications * Some college education required; bachelor's degree preferred. * Two to five years of prior administrative experience in a fast-paced, dynamic, and collaborative environment preferred. * Experience coordinating events is required. * Intermediate or higher proficiency with Microsoft Office applications (Teams, Word, PowerPoint, Excel, Outlook) and Adobe Acrobat. Experience managing Microsoft SharePoint is a plus. * Availability to work on-site at our Seattle office, with minimal overtime as necessary. * Strong written and verbal communication skills, professional demeanor, adaptable and flexible mindset, and the ability to solve problems in a fast-paced, ambiguous environment. Personal Qualifications * Ability to stand, walk, lift, and move objects weighing up to 25 pounds. * Visual acuity to prepare, read, and analyze printed and electronic data. Preferred Qualifications * Organized and Detail-Oriented: Utilizes technology tools to organize, manage and track a variety of tasks to completion with strong accuracy and follow-through. * Adaptable to change: Quickly adjusts to shifting priorities or tasks and demonstrates a growth mindset. * Resourceful: Able to find solutions and be creative in solving problems. * Accountability: Takes ownership of work duties and deadlines, shows initiative, and follows through on commitments. * Aptitude with Numbers: Comfortable working with numbers and able to check data with high accuracy; experience with billing and invoicing is a plus. * Self-motivated: Proactively seeks opportunities for improvement and skill development; proven ability to prioritize tasks and work independently. * Team collaboration: Demonstrates success working in a team environment with shared goals, builds trusting relationships, and is open to feedback. * Project management: Capable of employing a project management mindset to organize events or programs when needed. Location This position is based out of the Milliman office in Seattle, WA. Applicants must be willing to work onsite full-time. The expected application deadline for this job is December 31, 2025. Compensation The overall salary range for this role is $57,385 - $88,895. A combination of factors will be considered, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, etc. This is a full-time, non-exempt position. Employees in this role are eligible for overtime pay for hours worked beyond 40 in a workweek. To be considered for this position, please upload a resume. No recruiters, please. Benefits We offer a comprehensive benefits package designed to support employees' health, financial security, and well-being. Benefits include: * Medical, Dental and Vision - Coverage for employees, dependents, and domestic partners. * Employee Assistance Program (EAP) - Confidential support for personal and work-related challenges. * 401(k) Plan - Includes a company matching program and profit-sharing contributions. * Discretionary Bonus Program - Recognizing employee contributions. * Flexible Spending Accounts (FSA) - Pre-tax savings for dependent care, transportation, and eligible medical expenses. * Paid Time Off (PTO) - Begins accruing on the first day of work. Full-time employees accrue 15 days per year, and employees working less than full-time accrue PTO on a prorated basis. * Holidays - A minimum of 10 observed holidays per year. * Family Building Benefits - Includes adoption and fertility assistance. * Paid Parental Leave - Up to 12 weeks of paid leave for employees who meet eligibility criteria. * Life Insurance & AD&D - 100% of premiums covered by Milliman. * Short-Term and Long-Term Disability - Fully paid by Milliman. Who We Are Independent for over 75 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world's most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation. Milliman invests in skills training and career development and gives all employees access to a variety of learning and mentoring opportunities. Our growing number of Milliman Employee Resource Groups (ERG's) are employee-led communities that influence policy decisions, develop future leaders, and amplify the voices of their constituents. We encourage our employees to give back to their varied professions, including leadership in professional organizations. Please visit our web site (****************************************** to learn more about Milliman's commitments to our people, diversity and inclusion, social impact and sustainability. Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance. Equal Opportunity All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran. #LI-Onsite #LI-RR1

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Insight Global is currently hiring a highly organized and polished Executive Personal Assistant to provide comprehensive support to a very successful Lead Financial Advisor. This role requires managing both professional and personal priorities seamlessly, ensuring operational excellence across multiple locations. The ideal candidate will be proactive, resourceful, and capable of handling confidential information with discretion. The responsibilities of this role include but are not limited to: -Calendar & Schedule Management: Coordinate personal and professional appointments, meetings, and events. -Travel Coordination: Book and manage travel arrangements using Concur. -Project Management: Oversee projects and ensure timely completion. -Confidential Information Handling: Maintain strict confidentiality in all matters. -Lifestyle Management: -Coordinate with external vendors and service providers -Support property-related activities and upkeep. -Facilitate maintenance of vehicles and other assets. -Operational Readiness: Ensure smooth functioning of office and property logistics. -Financial & Personal Matters: Assist with tasks related to both business and personal life. The annual salary for this position is $125,000. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements -Bachelor's Degree required. -Highly polished and professional demeanor. -Strong organizational and multitasking skills. -Experience with travel booking systems (Concur preferred). -Ability to work on-site at office and property. -Discretion and integrity in handling sensitive information. -Background in finance or investment industry

The Administrative Assistant 3 provides support for the Center for Professional Education, which includes the Creative Retirement Institute, Corporate Training Services, Community Education, Pursuit, the Center of Industry Certification, and the Edmonds College Makerspace. The role helps students, instructors, and others in directly supporting these programs and the College. Flexibility, attention to detail, and a focus on delivering excellent customer service are essential for this position. Under general supervision, this role requires independent performance of various duties, ensuring accuracy and maintaining detailed records. This is a classified position reporting to the Dean of Business, Entrepreneurship & Professional Education. For information on applying, please see Application Procedures and Required Documents, below. Applications received by November 19, 2025 5PM PST will receive priority consideration. This position is open until filled. Responsibilities include, but are not limited to: * Assist with: quarterly class schedule preparation and student registration using CTCLink and CampusCE programs. * Assist with budget monitoring, payment processing, and monthly and annual reconciliation. * Provide classroom support, including but not limited to coordinating classroom set up, distributing handouts, scheduling Zoom sessions, sending notifications to students, etc. * Welcome and assist students, staff, and visitors in person and over the phone; respond to inquiries regarding departmental and/or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values, and goals. * Effectively utilize standard office equipment in the performance of work tasks, including computers, copiers, printers, and scanners. * Assist with light marketing duties as needed, including social media posts, email templates, flyer creation, and distribution. * Prepare memos and letters; spreadsheets involving the development of simple formulas; proofread materials; perform tasks that require business math skills. * Coordinate new instructor onboarding. * Other duties as assigned. REQUIRED QUALIFICATIONS: * High school graduation or GED. * Three years of progressively responsible experience in office/clerical, or general administrative work, OR equivalent education/experience. * Established computer proficiency with Microsoft Office (minimum level intermediate skills with Excel, Word, and Access) and Google Applications (Mail, Calendar, Drive, Docs, Sheets, and Groups). * Written and verbal communication skills affording clear and effective communication with students, faculty, administrators, and outside organizations. * Accuracy and attention to detail. DESIRED QUALIFICATIONS: * Strong organizational, proofreading, record-keeping, and documentation skills. * Ability to multitask in a busy environment. * Demonstrated ability to handle sensitive information and communications confidentially, both internally and externally. * Successful work experience as a member of a team. * Excellent customer service skills. * Prior work experience in higher education. * Experience with the computerized applications within the Washington State System for Community & Technical Colleges. * Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities. PHYSICAL WORK ENVIRONMENT: Work is typically performed in an office setting, and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and will include communication with people for whom English is not their first language. This also includes the ability to produce clearly written documents. Those who are multilingual are strongly encouraged to apply. WORK SCHEDULE: 40 hours per week, Monday-Friday, 8:00 am - 5:00 pm. COMPENSATION: Salary range 40. The beginning salary is $41,724 - $46,920 annually, with progressive increases to $55,584, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year). CONDITIONS OF EMPLOYMENT: * You must document your citizenship or employment authorization within three days of hire. * Criminal background check. Prior to a new hire, a background check, including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. * All new positions are contingent upon funding. * Currently, Edmonds College does not sponsor H-1 B visas. * Complete, sign, and submit Declaration Regarding Sexual Misconduct APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents to be complete: 1. Cover letter that addresses the required qualifications. 2. Current resume. 3. Names and contact information for three references. 4. For veterans' preference, please scan and attach your DD214, Member-4 Form. Important, if this posting is on an external website other than ****************** or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system. ABOUT THE COLLEGE: Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit **************** EEO/AFFIRMATIVE ACTION STATEMENT: The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B; ***********************, ************. JEANNE CLERY STATEMENT: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College s Annual Security and Fire Safety Report is available online at ********************************************************************************************************* Apply for Job * Explore Jobs * Sign In * New User

The Executive Assistant (EA) supports the operational functions of the Office of the Provost and Academic Affairs, reporting to the Director. The EA manages faculty hiring workflows, contract and CSA coordination, stipends, documentation systems, and project tracking and communications for college-wide initiatives such as Achieving the Dream. This role also serves as the SharePoint administrator for the division, maintaining accessible, compliant, and up-to-date records. Working in close alignment with another EA under the Director s guidance, this person maintains a primary focus on operational and faculty processes while remaining cross-trained to provide executive support coverage when needed. This scaffolded approach ensures continuity, role clarity, and seamless support for Academic Affairs operations and institutional initiatives. Pay, Benefits & Work Schedule Position Salary Range: $72,488/year - $101,484/year The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $79,737/year based on Bellevue College Exempt salary schedule. We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc. The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay. About The College Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve. As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion. We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact. For more about Bellevue College's impact, visit Facts at a Glance. About the Department The Office of the Provost and Academic Affairs provides strategic and administrative leadership for the academic mission of Bellevue College. Led by the Provost and Vice Provost, the Office oversees the planning, coordination, and delivery of high-quality educational programs that promote student achievement, teaching excellence, and equity across the college. This Office supports and collaborates with the academic divisions, curriculum and assessment teams, faculty leadership, and cross-campus partners to ensure that academic initiatives align with institutional goals. It leads major college-wide efforts including Strategic Planning, Achieving the Dream, and serves as the central hub for academic policy, faculty hiring and evaluation processes, and academic program development. The Office also ensures efficient administrative operations and executive coordination for the academic leadership team, supporting openness, inclusive decision-making, and strong internal communication. Through its commitment to student success, access, and innovation, the Office of the Provost and Academic Affairs advances Bellevue College s mission to create equitable learning environments and empower students to transform their lives and communities. Essential Functions Faculty Hiring, Contracts, and Stipends * Manage faculty hiring workflows in ctc Link/TAMS and with Human Resources and Academic Affairs Leadership, including creating position requests, coordinating interviews, and preparing job offer documentation in collaboration with HR and deans. * Coordinate and process Services Contracts Signature Approval forms (CSAs) and faculty contract documents, ensuring accurate routing, coding, and compliance with college and bargaining agreements. * Process instructional compensation requests and stipends initiated through the Office of the Provost and Academic Affairs, ensuring accuracy, timeliness, and documentation standards. * Maintain confidential records related to faculty workload, hiring, and evaluation processes. Academic Initiatives and Committee Support * Provide administrative support for divisional and college-wide initiatives such as Achieving the Dream, tenure review, sabbatical application review, and program review. * Schedule and coordinate committee meetings by managing calendars, preparing agendas, recording meeting minutes, and tracking follow-up actions to completion. * Support committee operations and leadership by ensuring processes are consistent, communication is timely, and documentation standards promote equity and transparency. * Coordinate logistics for operational participation in institutional accreditation preparation and other institutional priorities. * Work in close alignment with another EA and the Director to ensure executive- and operational-level support are complementary and non-duplicative. Records, SharePoint, and Data Management * Serve as SharePoint administrator for the Office of the Provost and Academic Affairs, managing permissions, organizing content, and maintaining up-to-date documentation on SharePoint sites managed by the Office. * Maintain Office of the Provost and Academic Affairs divisional records including hiring, contracts, committee structures, workload, and organizational charts. * Ensure records and documentation systems are compliant, accessible, and audit-ready. * Support onboarding for new academic staff and committee members, ensuring access to necessary resources. * Provide the Director with accurate reports and documentation tracking to inform budget, hiring, and project decisions. Office Operations and Resource Coordination * Monitor and maintain office supplies and shared resources, coordinating purchases and inventory management for the Office of the Provost and Academic Affairs. * Support travel requests, reimbursements, and P-card transactions for divisional staff as needed, ensuring compliance with college protocols. * Serve as liaison for the dean's administrative assistants, supporting consistency in forms, processes, and protocols across Academic Affairs. * Support Academic Affairs participation in college-wide service groups (e.g., President's Cabinet Assistants (PCA), Commencement) by coordinating documentation, logistics, and cross-divisional processes, in collaboration with another EA and the Director. Other Duties as Assigned * Provide occasional backup to a second EA during peak workload or absence. * Participate in professional development and equity efforts to support an inclusive, service-oriented office culture. * Support emergent projects, institutional initiatives, or special assignments at the direction of the Director, Provost, or Vice Provost. Minimum Qualifications * Bachelor's degree in Education, Communication, Business Administration, Public Administration, Office Technology, or a related field. (An associate's degree and two additional years of administrative experience may substitute. Relevant experience may be considered on a year-for-year basis.) * Demonstrated experience managing administrative processes related to hiring, contracts, or academic operations. * Experience tracking documentation, coordinating scheduling, and maintaining organized and accessible digital records. * Demonstrated ability to incorporate diverse perspectives and support inclusive administrative practices. * Ability to work independently, prioritize multiple tasks, respond to shifting priorities, and collaborate across teams to meet deadlines. * Strong attention to detail and organizational skills, particularly in managing large volumes of data or documentation. * Effective communication and customer service skills for working with faculty, administrators, and staff. * Proficiency in Microsoft Office 365 (especially Outlook, Excel, and SharePoint). * Demonstrated discretion and professionalism in handling sensitive or confidential information. * Strong written and verbal communication skills. Preferred Qualifications * Experience with faculty onboarding, hiring, or compensation workflows in a higher education environment. * Experience working with systems such as ctc Link (PeopleSoft), TAMS, or digital contract management platforms. * Experience supporting initiatives like Guided Pathways, ATD, or tenure review processes. * Experience working in a Washington state community or technical college or similar public education setting. Conditions of Employment Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties. Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. Sexual Misconduct and Background Check: Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law. Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners. Reference Check: Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. Other Information * This position is NOT eligible for relocation allowance. * This position is NOT eligible for sponsorship for employment-based visa. How To Apply Applications received by 11/28/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service. Required application materials: * Attach a Cover Letter (min 1 pg., max 2 pgs.) * Attach a Resume * Complete Job Questionnaires Contact: If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at ************************ EEO Statement Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at ********************************** The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, ************, Office C227, and EEOC/504 Compliance Officer, ************, Office B126. Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu . Apply for Job * Explore Jobs * Sign In * New User

We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid

Description Do you want to empower organizations to build smarter compensation strategies while ensuring fair pay for all employees? Syndio is a Series C technology company leveraging advanced technology and responsible AI to accelerate decision-making, streamline compliance, and democratize insights for consistent, equitable compensation practices at scale. Backed by $83M in investments from Bessemer Venture Partners, Voyager Capital, and Emerson Collective, we are expanding our team and products to help companies align their rewards strategies with their business goals. Our customers are our greatest asset. Syndio partners with many of the world's most recognized and respected enterprises, helping them implement leading-edge compensation solutions with expert guidance. We analyze pay for over 10 million employees across dozens of countries, ensuring fair, defensible rewards that drive better business outcomes. Join us in our mission to help companies make smarter pay decisions they can trust! About the role As our executive team and physical presence continues to expand, we're seeking an Office & Executive Assistant to provide dedicated administrative and operational support to senior leadership while ensuring smooth day-to-day office operations. This role sits at the intersection of executive administration, office management, and people operations, ensuring our executives can stay focused on strategy while candidates and employees experience a smooth, professional, and engaging process from first interaction to ongoing collaboration. You'll provide direct support to executives, oversee core office operations, and play a key role in coordinating human resource logistics, offsites, and onboarding efforts alongside the People team. You'll be joining a dynamic, growth-oriented team where operational excellence fuels strategic impact. This is a unique opportunity to partner closely with senior leaders, influence how our office and executive function evolves, elevate recruiting processes, and make a meaningful contribution to a scaling organization. Please note that this role is required to be in office in Downtown Seattle 5 days per week. Why this job is exciting * Provide comprehensive administrative support to executives, including calendar management, meeting coordination, travel planning, and expense reporting. * Manage scheduling priorities across executives and cross-functional partners to ensure clarity and alignment. * Oversee day-to-day office operations, including vendor coordination, supplies, space management, and team logistics. * Partner with the People Team to execute company-wide initiatives, offsites, and executive events. * Support recruiting operations as needed - coordinating interviews, managing candidate communication, and ensuring a consistent, positive candidate experience. * Manage people operations-related tools and systems, ensuring accuracy and efficiency. * Support company events, offsites, and culture initiatives in partnership with People Operations. * Provide additional administrative and project support during periods of peak workload or company-wide initiatives. About you * Strong attention to detail and organization under shifting priorities. * Excellent communication and interpersonal skills. * Experience with calendar management, travel logistics, and executive scheduling. * Proficiency with Google Workspace, Notion, AI tools, and Excel/Google Sheets. * Ability to manage multiple work-streams across executive support and people operations. * Experience coordinating interviews, scheduling, or candidate logistics. * Experience with procurement and vendor management in an office setting. * Passion for creating excellent candidate and employee experiences. Nice to have * Familiarity with Salesforce, DocuSign, or ATS platforms. * Event planning and execution experience. * Prior experience in recruiting coordination or talent operations. Why you'll love it here: * Competitive Compensation. For this role our salary is targeted at $78,000 -$92,000 per year. Final offer amounts are determined by factors such as experience and expertise. We take a geo neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. * Syndio Equity. So you can share in Syndio's success. * Flexible Vacation Policy. We encourage our team to recharge when they need to, plus paid sick & safe time, compassion leave, and voting leave. * Paid parental leave * Medical, Dental, Vision. Syndio pays 90% of employee premiums, and 50% for dependents. * Life Insurance & Disability. Syndio covers the full premium. * 401(k). To help you save for your future The interview overview Below you'll find an outline of the interview plan for our Office & Executive Assistant position. Please note that this is what we expect the process to look like; we may ask you for supplemental information or require an additional step before making a final decision. * 30 min zoom with the Hiring Manager * Three 30 minute zoom interviews with several team members (EA's, People Operations) * One 30 minute interview with an executive team member * Final interview in person at the Seattle Office with the Hiring Manager At Syndio, we're building a diverse team that values candor, curiosity, and community. If you share these values and are interested in joining us, we'd love to talk with you even if you don't 100% meet the "about you" listed here. We don't expect anyone to have all the answers, as long as you're willing to learn and grow with us. Syndio is an Equal Opportunity Employer. We are building an inclusive and collaborative workplace as we grow, and we welcome team members regardless of gender/identity, sexual orientation, race or cultural background, religion, physical disability and age. Salary78,000.00 - 92,000.00 Annual Listing Type Jobs Categories Clerical/Administrative | Office Position Type Full Time Salary Min 78000.00 Salary Max 92000.00 Salary Type /yr.

Administrative Specialist C Job Number: 1325191 Posting Date: Dec 5, 2024, 10:42:03 PM Description Job Summary: Provides advanced administrative support associated with office operations. Performs a variety of complex administrative duties such as word processing, managing calendars, compiling reports, filing and answering telephones in a complex departmental environment. Requires a higher level of knowledge and in-depth understanding of complex and confidential departmental, Kaiser Foundation Health Plan of Washington and/or Kaiser Permanente information. Receives no instructions on routine work, general instructions on new projects. This level requires a minimum of five (5) years of job-related experience and initiative and the use of independent judgment and discretion in non-routine matters. Essential Responsibilities: Manages calendars, arranges appointments, meetings anticipating organizational and leadership priorities. Plans travel itineraries. May direct others in doing some aspects of this work. May answer telephone inquiries, takes and relays messages and greets visitors but usually directs others doing this work. Screens telephone calls/visitors, refers to appropriate staff member. Explains Departmental, Division and KFHPW policies and procedures in response to inquiries. May provide information to top level management and external customers or stakeholders in a manner that requires in depth knowledge and understanding. Plans, coordinates and implements space and equipment changes for a large Department or Division. May operate a variety of office equipment. May place orders for supplies and office equipment. May be responsible for basic computer and software planning, instruction and implementation for a broad range of staff. Establishes/maintains complex departmental filing systems including confidential departmental files and records.Directs others in sorting and routing department mail. Reviews/screens managers mail, researches issues and provides recommendations. Uses a variety of word processing software to type letters, reports and presentation materials. Composes significant amounts of correspondence on own initiative without supervisors review. May include confidential information. Performs desktop publishing on a more routine basis. Proofreads documents for typographical, spelling and content errors. Maintains established databases, generates routine reports from such data. May create more complex spreadsheets/graphs using departmental and KFHPW information. Tracks/monitors budgets, posts data to ledgers. Reconciles invoices and resolves discrepancies. Collects data with limited or no direction, formats ad hoc reports. Completes full quality/accuracy review of data and analyzes data and formulates conclusions or recommendations beyond variance reporting. Supervises staff on a regular, on-going basis with hire, fire, training and performance management responsibility and authority. Coordinates and organizes projects, most without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations. Develops timelines, prepares work plans and sets agendas sometimes without review. Takes minutes, finalizes and distributes minutes without review. Qualifications Basic Qualifications: Experience Minimum five (5) years of administrative or comparable experience. Education High School Diploma OR General Education Development (GED) required. License, Certification, Registration N/A Additional Requirements: Experience with project planning and coordination.Writing and math skills.Customer service and communication skills.Initiative, discretion and analytical ability.Proficiency with software used by the department.Typing: 55 WPM.Skills testing as appropriate. Preferred Qualifications: Advanced education courses.Primary Location: Washington-Renton-Renton Administration - Rainier Regular Scheduled Hours: 40 Shift: Day Working Days: Mon, Tue, Wed, Thu, Fri, Sat, Sun, Variable Start Time: 07:00 AM End Time: 03:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Public Department Name: Renton Admin Rainier - Pop Mgmt UR-Admin Support Svcs - 1130 Travel: No Employee Group: NUE-WA-04|NUE|Non Union Employee Posting Salary Low : 51600 Posting Salary High: 66770 Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.Click here for Important Additional Job Requirements. Share this job with a friend You may also share this job description with a friend by email or social media. All the relevant details will be included in the message. Click the button labeled Share that is next to Submit.

COMPANY INFORMATION: Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry's best teams, engineered solutions, service support, and products. At ATS, we custom engineer and install building automation systems to optimize buildings' mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel. Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative. ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure and we take pride in our employees' ability to grow their career and find long-term success at ATS. JOB SUMMARY: The ATS Energy Department is experiencing rapid growth and is expanding its administrative team. We are seeking a motivated, detail-oriented, and curious individual to join us as an Administrative Assistant. In this role, you will provide vital support to our Energy Service and Construction teams, assisting with a variety of tasks including project billing, subcontractor management, and general administrative coordination. This is an excellent opportunity for someone who thrives in a dynamic environment and is eager to grow with a forward-moving organization. DUTIES AND RESPONSIBILITIES: Project Entry for Service and Construction Projects Department of Labor and Industries Intent to pay prevailing wage filing, Certified Payroll and Affidavits Contract Compliance Support Subcontract administration including the management of subcontractor paperwork to include contracts, invoices, and prevailing wage details Accounts Payable Accounts Receivables Billing of Service Energy Projects Billing of Construction Energy Projects to include lump sum progress billings and Guarantee Maximum Pricing (GMP) SKILLS AND ABILITIES: Meticulous attention to detail Critical thinking skills Communication and Interpersonal skills Time management and organizational Skills Ability to multitask and succeed in a fast work paced environment Ability to work with multiple personalities and communication styles WORK ENVIRONMENT AND PHYSICAL DEMANDS: This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time seated at a desk or computer. Small repetitive motion with mouse and keyboard are required. COMPENSATION AND BENEFITS Annual base salary ranges from $45,760-$52,000, depending on experience Additional information about our benefits POSITION TYPE AND HOURS Full-time, exempt Typical Monday - Friday working hours with flexibility as needed CREDENTIALS AND EXPERIENCE Highschool Diploma or equivalent ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited. The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Vision insurance WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team. Key Responsibilities: Logistics Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments Schedule customer orders and work closely with sales, warehouse, and operations teams Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs Monitor inventory and assist with order tracking and delivery timelines Ensure compliance with all shipping regulations and company policies Administrative Generate and process customer invoices in coordination with the finance and sales teams Answer and route incoming phone calls and provide professional customer service Manage emails, and administrative correspondence Monitor office supplies and place orders as needed Monitor and update daily and weekly internal calendars Qualifications: Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination Strong understanding of supply chain, logistics, and order fulfillment processes Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus) Excellent organizational skills and attention to detail Ability to work independently and collaboratively in a fast-paced environment Strong communication skills, both written and verbal Preferred Skills: Experience in a distribution or telecom-related environment Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes Working knowledge of international import and export compliance Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth in a dynamic industry

The Administrative Services Coordinator works as part of a team that supports the firm's brokerage, asset services and appraisal divisions with reception and administrative needs. Administrative Services Coordinators present the first impression of the company, so they must set a professional image at the front desk both on the phone and in person. Essential Functions Work well as a team player and maintain good relationships with co-workers in a close-knit team environment Support a fast-paced, high-profile sales force with administrative tasks, demonstrating excellent customer service and overall can-do attitude Route calls professionally and greet visitors with a polite check-in experience Keep an accurate "in/out" log of which brokers, employees, and visitors are in the office Receive and distribute faxes, mail, and deliveries; prepare outgoing mail including overnight and courier packages Maintain a clean and professional front desk and lobby areas, keeping equipment and supplies neat and orderly Each morning and throughout the day, maintain common areas (kitchen, break rooms, conference rooms, and lobby) and follow sanitization protocols to keep them clean, orderly, and well stocked for the day Keep all kitchen equipment including refrigerator, coffee maker, and microwave clean and sanitized At the end of the day, clean up and put away supplies and dishes in common areas Operate and troubleshoot office equipment like printers, copiers, scanners, fax machine, postage meter, etc. Maintain inventory of office and break room supplies and pre-printed stationery products Approve invoices as assigned by Office Manager ensuring billing and allocation is accurate (i.e., overnight mail, courier, office supplies, box lunches, coffee service, etc.) Maintain cash accounts as assigned by Office Manager (i.e., petty cash and parking validation); reconcile the accounts each month Schedule and manage the calendar for our e-mail distribution system of flyers Provide administrative support creating correspondence, legal documents, invoices, and other documents as assigned by the Office Manager Enter information daily into various property and client databases used by the office Perform research, special projects, record-keeping, and other miscellaneous duties as needed for the office Other Functions Perform other duties or projects as requested Essential Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Knowledge Strong computer skills (specifically in MS Office programs Word, Outlook, PowerPoint, Excel) Skills and Ability Customer service oriented with great interpersonal skills to build relationships with employees, brokers, management, vendors, and clients Ability to work with minimal supervision, know when to ask questions, and lead by example Ability to speak, write and understand English with excellent grammatical, oral and written communication skills Polite and professional communication, telephone etiquette, and professional appearance Ability to multi-task, prioritize, and utilize resources to execute multiple projects and tasks within a deadline-oriented environment Highly accurate, attentive, and detail-oriented Able to function in a team environment, utilizing resources to execute tasks and solve problems Ability to type a minimum of 65 wpm Professional level of confidentiality in handling employee and Broker information Excellent communication skills to be able to function in a team environment to work a project through to completion Ability to take ownership of assigned tasks with high level of initiative Education/Certification High School Degree or equivalent required, Bachelor's degree or combination of education and experience preferred EXPERIENCe REQUIRED 1+ year(s) office and/or customer service experience Experience operating a multi-line phone system, preferred but not required Work Environment This is a standard office environment with standard office noise like talking, office equipment, etc. Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. This position is often active and may require standing, walking, bending, kneeling, stooping and crouching. The employee must sometimes lift and/or move items up to 50 pounds with the assistance of a hand truck or dolly. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision, distance vision, peripheral vision, depth vision, color vision and the ability to adjust focus. Supervisory Responsibilities There are no direct supervisory responsibilities

Our client provides industry-leading spatial molecular biology solutions consisting of instruments, assays, software, and services to empower life sciences researchers around the world. We are seeking an energetic and highly motivated Administrative Services Coordinator to support our Operations, Health, and Safety team. The ideal candidate is organized, articulate, and dynamic, with a proven ability to independently manage multiple tasks and projects with competing deadlines. This individual will work collaboratively with internal teams, external vendors, and visitors, contributing to a fast-paced and evolving environment. This is a 5 day a week on-site role. Key Responsibilities: Coordinate staff administrative needs, including: Catering orders and delivery Facilities maintenance and janitorial requests Parking and security access management Scanning lab notebooks Mail sorting and distribution Serve as primary front desk representative at one site: Greet and escort visitors Respond to staff and guest requests Oversee company common spaces: Inventory, order, and organize supplies Maintain cleanliness and order Fulfill staff requests for office supplies and furniture Assist with office space planning and staff moves Support company events and cultural initiatives Manage special projects as assigned Maintain a flexible schedule to support occasional evening or weekend events

This posting serves as a principal/program administrator internship request for internal candidates. Take Your Educational Leadership to the next level! Principal Certification & Intern Program * Are you interested in educational leadership? * Do you have three or move years of educator experience? * Are you ready to impact student achievement by influencing school climate, supporting teachers and setting high expectations for student beyond the classroom level? Learn more about Principal Certification at: Professional Educator Standards Board (PESB) The Office of the Superintendent of Public Instruction Washington State Principal and Program Administrator Certification Requirements: Washington issues the Residency Administrator Certificate to all first-time applicants for a regular Administrator Certificate. The candidate must have: * Earned a master's degree from a regionally accredited college/university. * Completed a state-approved college/university administrator preparation program in the administrative role (principal or program administrator). In-state programs approved by the Professional Educator Standards Board are available through Washington colleges/universities. OR (if no state-approved college/university program) Completed three years successful experience in the administrative role at the P-12 level while holding a regular administrator certificate issued by another state. * [Principal role] Hold or have held a regular teaching certificate OR ESA certificate * [Principal role] Verification of three years successful school-based instructional experience in an educational setting. Equal Opportunity Employer Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, **************, ***************************; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, **************, **************************. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), ********************** Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at ***************************** OSPI required language per RCW 28A.300.286 is available at *********************************

We are seeking a highly organized and dependable Administrative Assistant with strong communication skills, the ability to take initiative, and the capability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, proactive, and able to meet deadlines in a fast-paced environment. Responsibilities: Maintain and organize files in accordance with office protocols. Provide administrative support, including data entry, paperwork processing, and material requisitions as needed. Oversee office operations by managing supply inventory, business licenses, truck logs, and vehicle tags/registration. Assist the AFSO with security forms and shipyard access requirements. Serve as the primary contact for printer/copier maintenance and other office equipment issues. Collaborate with team members and provide assistance to ensure smooth workflow. Professionally manage incoming and outgoing electronic and phone communications, as well as greet visitors and employees. Ensure accuracy and completion of employees' weekly timecards. Qualifications & Skills: High school diploma, GED, or equivalent required. Minimum of two years of experience in an administrative role. Proficiency in Microsoft Office Suite (Word, Excel, Adobe, etc.). Strong attention to detail and accuracy. Excellent interpersonal, organizational, and time management skills. Ability to multi-task and prioritize multiple projects effectively. Strong verbal and written communication skills. Ability to work independently and collaboratively as part of a team. This role requires a reliable and proactive individual who thrives in a dynamic work environment. If you have a passion for organization and administrative support, we encourage you to apply!

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking a proactive and organized Compliance & Administrative Specialist to join our team. This role combines supporting compliance activities with managing daily office operations. While training will be provided, a strong attention to detail, excellent communication skills, and fluency in English are essential for success in this position. Responsibilities: Compliance Support Support the onboarding process by verifying documentation and ensuring adherence to internal policies and legal requirements; Maintain accurate records and documentation related to licensing, onboarding, and compliance activities; Communicate effectively with internal teams and external partners to ensure compliance standards are met; Stay informed about relevant regulations and internal compliance guidelines; Proactively suggest process improvements to enhance compliance operations. Administrative Support Manage day-to-day office operations to ensure an organized and efficient work environment; Coordinate office logistics, including supplies, equipment, and vendor relationships; Handle scheduling, meeting coordination, and preparation of internal documents; Act as a point of contact for employees, vendors, and visitors; Support internal communication and coordination between departments; Assist with organizing internal events, meetings, and company activities. Requirements Previous experience in contract administration, compliance, or legal support is preferred but not required; Excellent verbal and written English communication skills; Bilingual (English and Russian); Strong attention to detail and analytical skills; Ability to manage multiple tasks and meet deadlines; Proficiency in Microsoft Office Suite (Word, Excel). Benefits Base salary: $52,000; 401(k); Health Insurance; Whole Life Insurance; Comprehensive training and development to support your success; Opportunities for career growth and development within the company.

Hiring Bonus: $1000 after successful completion of 120 days and an acceptable attendance record ABW Technologies Inc. is a small business in Arlington, WA. We are a leader in the Aerospace, Defense, Nuclear and Energy industries. Our diversity allows us to maintain a high level of fabrication production during any downturn or difficult time. If you're looking for a career that offers high pay, and outstanding benefits, we have a job opportunity for you! ABW Technologies, Inc. is looking for a Project Manager Assistant to support designated projects as defined by project managers by preparing, retrieving and reviewing production related documents; examines documents to verify completeness and resolve discrepancies; sources material and procures from drawings or material lists; compiles and posts required changes and final document packages To be successful, the ideal candidate will need: excellent analytical skills, design workflows and procedures; generate creative solutions with images and design; timely troubleshoot and develop alternative solutions; assist in the development of project plans; able to read drawings, specifications, and weld symbols. Familiarity with Drafting/CAD software and a basic understanding of GDT tolerancing is a plus. Six months experience and/or training in metal fabrication project management, ability to write routine reports and correspondence, business math; working knowledge of internet and Microsoft office software. Benefits include health, dental, vision and voluntary benefits, including a generous 401(k) with company match and paid time off. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Vision insurance

Main job duties would include data entry and staff administrative support. ) Knowledge of general office principles and practices Knowledge of software applications relative to the position assignment Knowledge of appropriate physical standards for computer work, including appropriate seating and arm and/or wrist positioning Knowledge of basic accounting and mathematics Knowledge of conflict resolution techniques Knowledge of proper English grammar, usage and spelling Knowledge of action tracking on specific work assignments or other items related to work position Knowledge of the operation of standard office equipment that may include typewriter, personal computer, mainframe terminal, copier, fax machines and multi-line telephone Analytical skills Problem-solving skills Oral and written communicationsskills Organizational skills Customer service skills ⎯in person and via telephone (discretion, patience, etiquette,professionalism) Interpersonal and human relations skills Skill in following oral and written instructions Skill in prioritizing work load and adapting to changes in work load demands Skill in providing training Skill in maintaining confidentiality on sensitive matters Skill in following through on assignments as directed Initiative and accountability skills for work product or service Skill in conducting research on a specific work assignment Skill in providing direction regarding work assignments Location: Tukwila Duration: up to 5 to 6 months Pay: $25.29 Must be vaccinated

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a ADSM (Administrative Service Management) Administrative Specialist I to support an engagement for an American scientific agency within the United States Department of Commerce that focuses on the conditions of the oceans, major waterways, and the atmosphere. Dedicated to the understanding and stewardship of the environment, the Agency's mission is to understand and predict changes in climate, weather, oceans, and coasts, to share that knowledge and information with others, and to conserve and manage coastal and marine ecosystems and resources. The ProSidian Engagement Team Members work to provide multi-functional Enterprise Services Staff Support Services with functional areas to support Department Offices in information technology, financial management, human resources, program management and administrative support. The staff augmentation is required to support a myriad of standard services required across the Department that include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. ADSM Administrative Specialist I Candidates shall work to support requirements for Program Support and The Administrative Specialist I Performs a variety of secretarial duties, such as preparing standard correspondence, reports, and memos using a word processor, maintaining computer-based and paper files, answering and screening calls, and opening and distributing mail for a department or unit. Answers routine inquires and may operate spreadsheet programs, use electronic mail, maintain personal information systems and databases, manages calendars and perform other semi-automated administrative support tasks. Assists with required data tracking and compliance reporting. Works under general supervision. Qualifications commensurate with a HS diploma (or equivalent), and approximately 1 to 4 years of experience. Have a strong understanding of federal government business operations and work process. Support project teams and program managers and provide daily execution assigned work functions. Provide management support to collect, evaluate and test financial data for a number of recurring departmental processes and reviews. Must summarize issues and findings in a clear and logical manner. Have strong analytical and problem solving skills. Conduct periodic reconciliation reviews of external interfaces with various field offices in order to identify and correct data gaps, financial discrepancies and errors. Work with a variety of IT systems to provide multi-functional Enterprise Services Staff Support Services on behalf of Enterprise Services Provide acquisition support for all bureaus with functional areas include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. Have advanced experience with Microsoft Office Word, PowerPoint, Excel, and Outlook. Must have strong presentation skills and be able to communicate effectively orally and in writing to support a myriad of standard services required across the Department Qualifications The ADSM Administrative Specialist I shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. A bachelor's degree is required with at least three years work experience in administrative support services TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Seattle, WA U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. B e sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.