Administrative specialist jobs in Richmond, VA

The Administrative Services Coordinator provides advance level administrative support to VCUHS Senior Executive(s) and/or the Board of Directors (BOD). This position manages, coordinates and/or performs all administrative functions for the assigned Senior Executive/BOD. The Administrative Services Coordinator demonstrates knowledge and exercises independent judgment in interpreting and applying VCU's and VCU Health System's policies and procedures. This position serves as the administrative liaison between the Senior Executive(s)/BOD's Office and all internal and external contacts. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of five (5) years of progressive work experience in an administrative capacity with at least two (2) years providing administrative support at the management level Previous experience with MS Office Suite software applications Experience PREFERRED: Previous work experience in an academic healthcare setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Bachelor's Degree in Business or related field from an accredited program Independent action(s) required: Oversees office management Communicates and interacts with all levels of internal and external contacts Handles appointment calendar and schedules a variety of internal and external meetings and appointments Arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.) Plans and handles all travel arrangements and reimbursement Supervisory responsibilities (if applicable): May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office. Additional position requirements: Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD. May need to work extended hours to provide staff support at off hour meetings, etc. Age Specific groups served: N/A Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting less than 20 lbs. Activities: Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive) Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change Days EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

Are you passionate about helping others and making a real impact on your community? Do you have strong customer service experience and are prepared to take the next step in your career? If so, join a team that does important work for vulnerable adults and their families! The Prince William County Department of Social Services, Customer Support and Services Team (CSS) is seeking a qualified applicant for our Administrative Specialist position to deliver information and assistance to our customers. About This Role: The ideal candidate will work on the Customer Response Team (CRT), serving as the first point of contact for individuals reaching out to the Department of Social Services. We seek an individual who can understand and communicate complex information with empathy, patience, and respect, pays strong attention to detail, and can work in a fast-paced environment. The Administrative Specialist must be able to work both independently and collaborate with team members to deliver excellent service to customers and staff. Candidate must have strong computer skills and be able to navigate between various state and county computer systems, as well as the ability to communicate effectively verbally and in writing. If you'd like to become a part of a team committed to making lives better, apply now! Typical tasks: * Provide basic information regarding public benefits (SNAP, TANF, Medicaid, Child Care, Energy Assistance, etc). * Research cases and provide appropriate information and updates to authorized parties while maintaining confidentiality. * Utilize internal systems and directories to locate program contacts and ensure accurate referrals. * Triage calls and direct to appropriate case workers, divisions, or external agencies, as needed. * Maintain up-to-date knowledge of county social service offerings and community-based resources. * Document interactions accurately and escalate complex or urgent inquiries to appropriate staff. * Support customers that may be in crisis by de-escalating and ensuring linkage to appropriate supportive services. * Perform other administrative tasks related to general office functions. Minimum Requirements: High school diploma or GED, and 2 years of experience in social services, performing administrative functions and providing customer service. Preferences: * 3 or more years of experience providing customer service in an organization that serves vulnerable individuals and families. * 2 or more years of experience working with Virginia Case Management System (VaCMS). * 2 or more years of experience working in a public assistance office. * Knowledge of local, state, and federal social services programs. * Proficiency in using computer systems and MS Office Suite applications * Strong verbal and written communication skills. * Bilingual in English and another language. Special Requirements: * All DSS staff are required to provide emergency human services work, including staffing emergency shelters in the event of a community disaster. * Candidates must pass criminal history, child protective services, and DMV background checks. * Resource/foster parents for youth in the Prince William foster-care program may not be employed by the Prince William Dept. of Social Services. Resource/foster parents for youth from other localities are welcome to apply. Work Schedule: 37.5 hours per week Monday - Friday 8:00 am - 4:00 pm onsite - This is not a telework role. Hiring Salary Range: $25.44 to $36.98 hourly We also offer great benefits including: * Retirement from the Virginia Retirement System (VRS) * 401a and 457 retirement savings and investment plans * Paid Annual Leave * Paid Personal Leave * Paid Sick Leave * Paid Holidays * Optional Group Medical and Dental Health Plans * Optional Group Life Insurance * An Employee Assistance Program (EAP) * Career Development Opportunities Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF foradditional information. NOTE:The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here. Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SEE YOURSELF HERE!

Love your job and fuel your passion. As a Mechanical Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements Your Requirements and Qualifications: A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/Veteran/Disability Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

Description: C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements: Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Apply now Back to search results Job no: 534852 Work type: Staff Senior management: Agriculture & Life Sciences Department: Southern Piedmont AREC Job Description Support the programs at the Southern Piedmont AREC and work closely with VAES/AREC administrative specialists in other ARECs and the main campus to coordinate team meetings, mentor newly hired AREC Administrative Specialists, and provide fiscal and HR (onboarding/offboarding) support to other ARECs should assistance be needed. The primary responsibilities include maintaining and providing technical assistance with office equipment, procurement and receiving shipments, fiscal auditing, Human Resources support, event scheduling and support, facilitating contracts with internal (VT/CALS facilities) and external contractors, and providing communication support with our internal and external stakeholders. This position will work with the Director and the Assistant Director to develop procedures that increase the efficiency of operations at the Southern Piedmont AREC. This position will act as the safety coordinator for the Southern Piedmont AREC. This position reports to the Southern Piedmont AREC Director and works closely with the Southern Piedmont AREC Assistant Director and the Southern Piedmont AREC Director's Office Administrative Specialist. The position is based at the Southern Piedmont AREC in Blackstone, VA. Remote work is not available for this position and office hours are from 7:30AM - 4:30PM. In-state travel may be necessary for coordinating activities, training, and meetings. Virginia Tech is unable to sponsor applicants for work visas for this vacancy. Required Qualifications Associate's degree in administrative or business management, accounting, or related field; or the combination of education and work-related experience. Proficiency using computers and software such as the Microsoft Office products including Word, Excel, Outlook, OneDrive (or similar), and Teams. Willingness and ability to become proficient in using Virginia Tech proprietary software/databases used in fiscal, HR, safety, inventory, etc., within 6 months of start date. Demonstrated ability to interpret, convey, and follow organizational procedures. Organizational and multitasking skills with demonstrated ability to maintain accurate digital and paper records in an organized manner. Excellent interpersonal, and oral and written communication skills in English. Preferred Qualifications Bachelor's degree in business administration, business management, accounting or related field. Demonstrated skills (coursework and/or experience) in financial data management, administrative office management and/or accounting. Training or demonstrated skill in image/video editing software. Pay Band 3 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Regular Salary Information $44,000 - $51,000; commensurate with experience Hours per week 40 Review Date December 14, 2025; open until filled Additional Information In addition to completing the required state application, be sure to upload a current resume and a cover letter explaining how you are qualified for the position. The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Laura Debusk at ************** during regular business hours at least 10 business days prior to the event. Advertised: November 19, 2025 Applications close:

Title: Appeals Support Assistant State Role Title: Gen Admin Supv I/Coord I Hiring Range: $58,434 - $62,187 Pay Band: 4 Recruitment Type: General Public - G Job Duties The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as an Appeals Support Assistant. The selected competitive candidate will provide exceptional delivery of services to the Appeals Division. Job responsibilities will include, but are not limited to: Provide customer service support for the Appeals Division. Answer the Appeals Division phone line; assist callers; monitor all Appeals Division voicemail message emails and return voicemail messages; conduct monthly auto-attendant testing; assist walk-in customers; process over the phone client appeal requests in the Appeals Information Management System (AIMS); and support the Appeals Division, as needed, with administrative tasks. Utilize systems and databases including: Broadworks Call Center; APEX Appeals Division Customer Service Log; Appeals Information Management System (AIMS); Virginia Case Management System (VaCMS); and Medicaid Enterprise System (MES). Provide excellent customer service, treating everyone who interacts with the Division with respect and dignity; ensure every appellant receives full due process; support a collaborative and positive work environment; and produce a quality work product. This position reports directly to the Customer Service Supervisor. The business needs for this position may be completed virtually. As an employee of DMAS you are entitled to the many comprehensive benefits the Commonwealth has to offer. This includes health benefits, 12 paid holidays, paid leave, flexible work schedules, & retirement plans. For more specific details please visit ********************************************** Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. To learn more about the Richmond, VA area visit: ************************* The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage. DMAS wants talented individuals who can align their experience with the mission of the agency and its core values - service, collaboration, trust, problem solving and adaptability. At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise. Minimum Qualifications Competitive candidates will meet these minimum qualifications: Experience applying knowledge of programs, operations, and administrative policies and procedures in a setting such as a law office, court system, or government agency. Considerable experience using office equipment and software, such as case management systems. Experience planning and coordinating administrative and support services. Experience gathering facts, analyzing findings, reaching logical conclusions, and recommending solutions. Considerable experience with technology, including MS Office. Experience interpreting federal and state laws and regulations. Experience in managing competing priorities and meeting deadlines in a fast-paced environment. Experience with internal and external stakeholders. Experience providing customer service support in a call center environment. Additional Considerations There are no additional considerations for this position. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the E‐Verify Program. The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth's Department of Human Resource Management Policy 1.61 Teleworking. This position could be expected to work in the office as driven by business needs. Telework arrangements are a privilege and may be rescinded at any time based on performance and/or business need. The agency reserves the right to modify or terminate a telework arrangement, provided that reasonable notice is given to the employee. This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references. If you wish to apply for a job with the Department of Medical Assistance Services, an application and/or resume for employment must be submitted electronically through this website. Mailed, faxed, emailed, or hand-delivered applications/resumes will not be accepted. Consideration for an interview is based solely on the relevant information presented in the state application and/or resume submitted before the closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************ The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and/or National Guard in support of executive order 29, (2010). If you are a Veteran or Spouse of a Veteran or Active Military Member, DMAS encourages you to apply and respond accordingly on your state application. Contact Information Name: DMAS Talent Acquisition Phone: ************** Email: ********************************* In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

knowledge of office systems and procedures. answering telephones bookkeeping typing or word processing office machine operation filing

You will lead field and office teams delivering boundary, topographic, SUE, and transportation surveys for state DOT and municipal roadway projects. The role plans, schedules, and oversees multiple crews, ensures QA/QC compliance, manages client relationships, and drives business development within the Survey discipline. Key Responsibilities Direct two or more field crews; assemble field data, perform calculations, prepare plats and legal descriptions. Maintain QA/QC on deliverables, budgets, schedules, and invoicing. Serve as client point-of-contact and represent Client at project and industry meetings. Mentor survey staff; conduct goal setting, feedback, and performance reviews. Support pursuit strategy and proposal preparation for new survey opportunities. Required Qualifications Active PLS license in at least one U.S. state or the ability to obtain licensure in the primary work state within six months (Client pays exam fees and supports reciprocity). Eight plus years of progressive land-surveying experience, including DOT/roadway or transportation projects. Demonstrated proficiency with MicroStation / OpenRoads or AutoCAD Civil 3D. Working knowledge of federal, state, and local survey regulations. Valid driver's license and ability to pass a standard seven-year background screen. U.S. work authorization (or TN visa eligibility). Preferred Multistate licensure, SUE experience, aerial/LiDAR/sUAS familiarity. Benefits ESOP participation and 401(k) with match; medical, dental, vision starting the first of the month after 30 days; HSA options. Sign-on bonus $5 000 - $10 000 (issued at 90 days) usable for relocation; alternative reimbursement structure available. Typical work week 45-50 hours; paid time off, tuition support, and professional development reimbursement. Career Path Project Manager, Practice Lead / Department Head.

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! The Administrative Assistant provides support to the CTO, CISO and/or assigned members of the IT leadership team including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects. Job Responsibilities * Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients. * Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team. * Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting. * Creates and edits presentations, documents and reports for the IT leadership team as required. * Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill. * Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able. * Manages expense reporting process for CTO, CISO and IT leadership team. * Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the CTO, CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISO's effectiveness and time. * Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs. * Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc. * Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels. * Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Other duties as assigned by CTO, CISO and/or members of the IT leadership team. Education * Bachelor's degree preferred. Work Experience/Skill Set * 2+ years' experience in an administrative assistant role. * Experience working in an IT organization preferred * Proficient in Microsoft Office Suite (Excel, Word, PPT, Sharepoint) * Experience with M365 Copilot (preferred) * Excellent written, verbal and interpersonal communication skills, including presentations, who can assist with developing an overall communication plan * Maintain the highest integrity and confidentiality * Strong organizational skills, managing and prioritizing multiple assignments with ease * Ability to gather and summarize information for reporting purposes. * Experience working in a team-oriented, collaborative environment * Works under general supervision of senior level management * Ability to recognize and problem solve issues with limited/no supervision. * Regular, predictable, reliable onsite attendance is required #LI-Hybrid #LI-SY US Work Authorization US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future. Who we are: Markel Group (NYSE - MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. We're all about people | We win together | We strive for better We enjoy the everyday | We think further What's in it for you: In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work. * We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at all stages of life. * All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance. * We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave. Are you ready to play your part? Choose 'Apply Now' to fill out our short application, so that we can find out more about you. Caution: Employment scams Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that: * All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings. * All legitimate communications with Markel recruiters will come from Markel.com email addresses. We would also ask that you please report any job employment scams related to Markel to ***********************. Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law. Should you require any accommodation through the application process, please send an e-mail to the ***********************. No agencies please.

Eckert Seamans is a full-service national law firm with a strong reputation and history of success that spans more than 65 years. With approximately 300 lawyers across a network of 15 offices, we provide clients with proactive, solution-oriented business and litigation counsel. We are seeking an Office Administrator for our Richmond, VA office. Primary Responsibilities: Assists with the onboarding, offboarding and training of legal support personnel Responsible for reception phone assistance, mail processing and distribution, document processing of copy, scan, bind or fax, shipping/courier services management, filing/record storage assistance, and managing office supplies inventory Collaborate with the records department regarding management of office files; request labels, retrieve, deliver and move files/boxes, process files/boxes for storage and destruction Coordinate internal meetings and events; conference room set-up and concierge service Provide general assistance to Human Resources Maintain office décor and greet guests Assist in the oversight of daily operational needs of the office Serve as on-site office contact for external vendors including building management Serve as office contact for internal personnel and collaborate with administrative departments for on-site needs Maintain and reconcile office credit card and submit office related invoices Administer and manage security and safety needs for the physical office Assist in the coordination of office moves and logistics for new or departing personnel Collaborate with IT department for on-site server and technical needs Assist in enforcement of firm policies Assist in the coordination logistics of marketing engagements and business development events Assist with coordination of internal office events Performs other related duties as assigned Skills/Abilities Excellent communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Aptitude for learning new applications, systems and processes Ability to maintain confidentiality Ability to work independently and collaboratively Ability to multitask Ability to function well in a high paced environment Build and maintain relationships Proficient with Microsoft Office365 Proficient in Microsoft Teams preferred iManage experience is a plus Education and Experience: Bachelor's degree or relevant work experience preferred Minimum two years of experience, preferably in a professional setting Physical Requirements: Prolonged periods of sitting and working on a computer Must be able to lift at least 25 pounds, stand, walk, carry, push, pull, reach, stoop, bend, twist, crouch, grasp, kneel and climb. Use of carts, dollies, and other equipment may be required Travel expectation: Less than 15%, all local. Benefits: Generous PTO and holiday schedule Medical/Vision/Dental insurance Commuter Benefits Paid parental leave 401k plan Eckert Seamans is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, creed, sex, national origin, age, citizenship, marital status, sexual orientation, gender, gender identity or expression, disability or any protected military or veteran status. Eckert Seamans will not consider resumes submitted by external agencies or recruiters unless specifically requested and approved by an HR/Recruiting representative for this position. Prior approval is required even if the agency or recruiter has an agreement in place with Eckert Seamans Cherin & Mellott, LLC. An external agency or recruiter will not be compensated in any way for the submission of a candidate for this position if prior approval is not obtained.

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is seeking a motivated, organized, and detail-oriented Administrative Assistant to provide high-quality administrative and operational support to our team in Richmond, VA. Role accountabilities: Assist with data entry and management. Provide scheduling support, including organizing meetings and coordinating calendars. Attend meetings, take accurate minutes, and distribute them to relevant stakeholders. Maintain organized records and files to ensure easy access to important documents. Communicate effectively with team members and external contacts. Support the team in project coordination and administrative tasks as needed. Assist in preparing reports and presentations. Required Qualifications: High school diploma or equivalent required; associate or bachelor's degree preferred. Minimum 6 years of experience in an administrative capacity, preferably within a technical, infrastructure engineering, or construction firm. Key Skills and Abilities: Strong data entry skills and attention to detail. Excellent organizational and time management abilities. Strong verbal and written communication skills. Ability to work independently and as part of a team. Goal-oriented mindset with a proactive approach to problem-solving. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $55,000 - $65,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. Join Arcadis. Create a Legacy. #LI-BB1 #LI-ONSITE #ANA-Mobility-Jobs #ANA-Construction

Job Description The Administrative Specialist serves as the primary support for the front desk, providing exceptional customer service to residents and visitors, managing community amenities rentals and registrations, and supporting the management team. This role involves welcoming new residents, handling community rentals, and assisting with various administrative tasks to ensure smooth operations. If you are a proactive individual who thrives in a fast-paced environment and is committed to providing high-quality customer service and administrative support, we encourage you to apply for this exciting opportunity as an Administrative Specialist. Supervisory Responsibilities: •None Duties/Responsibilities: • Provide above and beyond customer service to homeowners, board members, potential residents and visitors to the clubhouse with prompt, professional and friendly demeanor • Meet with new residents to review community amenities, registration processes and gate access; provide tours of clubhouse areas as needed/requested • Respond promptly to customer needs; meet requests for service and assistance; fulfill commitments. • Provide administrative assistance for Fawn Lake community association; coordinate with maintenance team for rental setup/breakdown to support event planning and coordination event planning and coordination • Answer and screen telephone calls professionally and timely, transfer calls as appropriate, and take accurate messages. • Exercise considerable judgment and discretion in handling requests for appointments and telephone calls. • Compose, type, and distribute professional correspondence and memoranda, e-mails, and faxes. • Coordinate calendars and schedule appointments. • Conduct research; compile and type statistical reports. • Prepare agendas, meeting materials, reserve and prepare facilities, and record and transcribe meeting minutes as requested • Input service requests in Vantaca as needed to support ongoing responsiveness from Maintenance team • Assist in the development and implementation of departmental systems and procedures as needed. • Perform general clerical duties such as filing, photocopying, faxing, mailing, and binding of packages. • Assist in the preparation of the board packet, process violation letters, prepare mass mailings and meeting notices, and perform any other required administrative tasks. • Collect and process registrations for vehicles, golf carts, boats, dry storage, and/or kayaks. • Administer the boat safety test in accordance with Association requirements. • Accept and process payments through Vantaca in compliance with established organizational financial procedures. • Provide security staff with updated event schedules to support operational readiness. • Coordinate the ordering of resale signs and ensures timely delivery. • Demonstrate a high level of professionalism in dealing with confidential and sensitive issues. • Assist with community projects as assigned. • Create and maintain a professional and courteous relationship with coworkers, vendors, contractors, homeowners, and board members. • Performs other related duties as assigned Required Skills/Abilities: • Strong attention to detail and accuracy • Ability to multi-task and provide exceptional customer service • Advanced computer skills and the ability to quickly grasp new software • Valid driver's license, clean driving record, and reliable vehicle • Excellent time management skills with a proven ability to meet deadlines • Ability to function well in a high-paced and at times stressful environment. • Intermediate to advanced computer skills and the ability to learn new software as needed. Education and Experience: • High school diploma or equivalent required. Associate or bachelor's degree in business administration or other related field preferred • At least one to three months related ore relevant work experience in administrative function required. Physical Requirements: • Sitting for 6-8 hours per day performing computer and phone tasks • Standing and walking intermittently for 2-3 hours per day to access files, common areas, and community offices • Occasionally lifting, carrying, pushing, or pulling items up to 30 pounds (e.g., file boxes, office supplies) • Bending, stooping, kneeling, and reaching overhead to retrieve files and supplies from shelves or cabinets • Performing repetitive hand and wrist movements for keyboarding, filing, and operating standard office equipment • Using fine motor skills for document handling, data entry, and mail processing • Navigating curb cuts, ramps, gravel lots, and building entrances at community offices • Climbing one- to two-step elevations (e.g., loading dock steps, low staircases) as needed • Visual ability to read computer screens, printed documents, labels, and mail • Mental acuity to concentrate on detailed tasks (data entry, report review) while managing interruptions of walk-in residents or phone calls to the office • Working in a standard office environment (indoor temperature control, fluorescent lighting) and occasionally outdoors for site visits (exposed to weather variations) Benefits offered for full-time employees: Group health, dental, and vision coverage Short Term and Long-Term Disability Company-paid term life insurance Cafeteria 125 flex spending plan (Medical Reimbursement Account & Dependent Care Reimbursement Account) Paid twice per month Ten paid holidays Generous paid time-off (accrual begins 90 days from initial hire date) Employee Assistance Program Company-sponsored industry training and development Growth opportunities Monday - Friday; 8:30am - 5:00pm

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role primarily involves obtaining prior authorizations, managing patient scheduling, and performing various administrative duties to support smooth office operations. The ideal candidate will have strong communication skills, be highly organized, and comfortable working in a fast-paced healthcare environment.Key Responsibilities: Obtain prior authorizations from insurance companies for medical procedures, treatments, and prescriptions. Schedule patient appointments efficiently and manage calendars to maximize provider availability. Communicate with patients, insurance providers, and healthcare staff to coordinate care and resolve scheduling or authorization issues. Maintain accurate and up-to-date patient records and documentation. Handle incoming phone calls, emails, and other correspondence professionally and promptly. Assist with billing and insurance claims processes as needed. Support office administrative tasks including filing, data entry, and supply management. Ensure compliance with healthcare regulations and confidentiality standards. Performs all other duties as required. Qualifications: Proven experience as an administrative assistant, preferably in a healthcare setting. Familiarity with prior authorization processes and medical scheduling software. Excellent organizational and multitasking skills. Strong verbal and written communication abilities. Proficient with Microsoft Office Suite and electronic health records (EHR) systems. Ability to work independently and as part of a team. High school diploma or equivalent; additional certification in office administration or healthcare administration is a plus. Day Shift Salary Range: $50,000 - $55,000 Employment Non-Discrimination: Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater Richmond area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Job Details Experienced Richmond Outpatient - Henrico, VA Full-Time High School $18.00 - $20.00 Hourly No Travel Required DayDescription If you are passionate about helping others and making an impact on those in your community, then Dominion Care is looking for you! For over 20 years, Dominion Care has offered a diverse and inclusive environment to empower those we serve to develop sustainable, lifelong skills through individualized quality services and support. Dominion Care's Outpatient department is seeking an Administrative Assistant who excels in providing top notch customer service along with an excellent ability to multi-task, problem solve and enjoys a fast pace and growing environment! In this role, you will manage front desk operations, provide vital administrative support, and assist the Office Manager with a variety of tasks to ensure smooth day-to-day operations-all while maintaining a welcoming and professional atmosphere for clients and staff. Dominion Care is a premier provider in which our passionate and innovative team will deliver sustainable, quality, whole-person care through a full continuum of therapeutic services to empower individuals in the development of skills necessary for success. We envision a society in which all people achieve their full potential for health, education, and well-being across the lifespan. As a Dominion Care employee, you will enjoy: Competitive Pay! Starting pay from $18/hr to $20/hr, based on experience Schedule: Monday-Friday - 10:00am-7:00pm Dominion Care Employee may be eligible for the following Perks & Benefits: College Tuition Reimbursement Millage Reimbursement Dental & Vision Medical insurance PTO Professional Development Training AAA Discounts Employee Assistance Program 15K Life Insurance Policy 401K Optional Pet Insurance Award Winning Company: Dominion Care won Top Workplaces in the Healthcare Industry! Accreditations: Dominion Care Academy and the Dominion Care ABA Therapy and Education Center, schools of Dominion Care are accredited by VAISEF (Virginia Association of Independent Specialized Education Facilitates). Dominion Care is accredited by CARF (Commission of Accreditation of Rehabilitation Facilities). Core Values: TRACK Teamwork Relationship Building & Communication Accountability Customer/Client Focus Know Yourself POSITION OVERVIEW We are seeking a highly organized and compassionate Administrative Assistant to join our team. This in-office position requires a professional who is passionate about helping others and can provide exceptional administrative support to ensure the smooth operation of our clinic. REQUIREMENTS: A minimum of 1-2 years of administrative experience in a medical or behavioral health setting is required. A high school diploma or equivalent is required. Must possess strong verbal and written communication skills. A solid understanding of insurance plans, including knowledge of benefits and eligibility, is a must. This includes experience with determining and submitting prior authorization requirements and identifying patient financial responsibility. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with report writing are essential. Must have a valid, current Virginia Driver's License and be insurable to drive a company vehicle. Demonstrated ability to work both independently with minimal supervision and collaboratively as part of a team. Exceptional attention to detail and accuracy. A strong commitment to customer service and a genuine desire to assist others. ESSENTIAL DUTIES and RESPONSIBILITIES: Greet and assist patients, providers, and visitors in a professional, friendly, and helpful manner. Manage a multi-line phone system, directing calls to the appropriate staff members. Schedule patient appointments and support the Office Manager in maintaining provider productivity. Handle all incoming and outgoing mail and packages. Perform accurate data entry and maintain up-to-date records in our electronic health record (EHR) system. Coordinate and complete essential administrative tasks, including insurance verification, patient record requests, and service authorizations. Actively participate in team meetings to review and improve administrative functions. Maintain strict confidentiality and adhere to all HIPAA regulations. About the Company: At Dominion Care , founded in 1999, Care is what we do. From children to adults, families to individuals, our passionate mental health care providers across the state of Virginia are backed by accredited, evidence-based, and innovative therapeutic services and education for children, adults as well as the families that care for them. Over time, services have expanded to include academic, emotional, and behavioral support in private and public settings; community-based mental health; care for those with intellectual and developmental disabilities; outpatient therapy, psychological assessments, psychiatric medication management, and substance abuse services, regardless of age.

Job DescriptionSalary: Negotiable - Based on Experience Front Desk Administrative Assistant Schedule: Monday Friday, 9:00 AM 5:00 PM Employment Type: Full-Time We are a compassionate and dedicated behavioral health provider serving the Petersburg community. Our mission is to provide exceptional mental and behavioral health services in a welcoming, supportive environment. We are currently seeking a professional and detail-oriented Front Desk Administrative Assistant to be the first point of contact for our clients, visitors, and staff. The Front Desk Administrative Assistant will be responsible for managing the daily front office operations, providing administrative support to staff and management, and ensuring that every client and employee receives a professional and welcoming experience. The ideal candidate will be prompt, punctual, and personable, maintaining a positive and organized environment at all times. Key Responsibilities Greet and welcome clients, visitors, and employees as they arrive at the office each day. Answer and route phone calls in a courteous and professional manner. Manage the front desk area, ensuring cleanliness, organization, and a professional appearance. Schedule and confirm client appointments as directed. Maintain client confidentiality in compliance with HIPAA and company policies. Collect, sort, and distribute mail, packages, and messages. Assist with data entry, filing, document preparation, and scanning. Maintain office supplies and inventory; place orders as needed. Support the coordination of meetings, staff schedules, and office communications. Prepare daily reports and updates for upper management. Provide administrative support to clinical and administrative teams as requested. Qualifications Minimum of 2 years of administrative support or front desk experience (preferably in a healthcare or behavioral health setting). Strong interpersonal and communication skills; able to interact with diverse populations in a professional and empathetic manner. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite (Word, Excel, Outlook) and general office technology. Ability to handle confidential information with discretion and integrity. Dependable, prompt, and punctual arriving on time daily and maintaining consistent attendance. High school diploma or equivalent required; associate degree preferred. We ask that all applicants have: Professional demeanor and polished communication skills. Strong time management and multitasking abilities. Positive attitude and willingness to assist wherever needed. Ability to work independently and as part of a collaborative team. ***For IMMEDIATE CONSIDERATION please send your most current resume to our Human Resources Manager, Jennifer Palmer at: ************************************** - Thank you! We look forward to hearing from you soon!

Hoxton Circle has partnered with a client that needs administrative support in their corporate office headquarters. The role will be a contract-temporary to possible full-time hire depending on candidate performance. The role will be contract/temporary for several months before determining the long term solution. The role is initially 5-days onsite then would turn hybrid. Primary Responsibilities: Heavy calendar management in a very fast-paced environment Extensive meeting coordination via a very active calendar of appointments Keeping President on-track with appointments, meetings, and calls Maintaining some financial information related to donations, expenses, etc. Occasional support of other senior leaders Managing company vehicles including disputing toll violations, handling insurance policies, etc. Completing administrative duties related to maintaining latest printouts, ordering office lunch, greeting visitors, and scheduling personal appointments. Qualifications: 2-3 years experience supporting a fast past HQ administratively. Highly proficient in with Microsoft Suite, including Excel. Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Why We Need Your Talents: At Live! we pride ourselves in our exceptional people. Our Team Members are the foundation of our success and truly the most valuable part of the Live! brand. The Security and Surveillance Department Administrative Assistant is responsible for aiding senior management and security/surveillance in a staff capacity by coordinating office services, acting as focal point for office equipment, answering multiple phone lines, receiving guests to the office, assisting with budget preparation/financial reports, records control and special administrative and clerical projects. Responsibilities Where You'll Make an Impact: * Assist with supporting security/surveillance personnel with routine questions/concerns. * Analyzes department work flow and operating practices, such as record keeping systems, forms control, office layout, and budgetary requirements and performance standards to create new systems or revise established procedures. * Prepares departmental reports, review and answer correspondence. May direct services such as maintenance repair supplies, mail and files. May compile, store and retrieve management data, using a computer. * Answer department phones lines, greet guests, and keep records of calls and visitors. Take concise messages and distribute timely to appropriate personnel * May act as focal point for vendors, suppliers and community organizations seeking to and currently doing business with company. * Maintain accurate records. * Perform general clerical and administrative office duties. * Meet with departmental directors and managers as necessary. * Analyzes office methods daily in order to improve workflow, simplify reporting procedures, or implement cost reductions. * Other duties as assigned. Skills to Help You Succeed: * Ability to assume responsibility for independent/self-directed action * Ability to perform assigned duties under frequent time pressure in an interruptive environment * Must have strong time management skills * Ability to effectively work independently and as part of a team * Ability to share or divide attention among several ongoing activities, projects or assignments * Must be able to work flexible hours including evenings, overnights, weekends and holidays and must be able to participate in the on-call rotation program * Experience in audio / video setup and maintenance * Knowledge of signal flow for audio and video * Ability to install new and maintain existing hardware * Strong guest service skills * Communicate effectively and efficiently * Office environment Qualifications Must-Haves: * Security/law enforcement background is preferred, but not required. * Five (5) to Seven (7) years of experience in a high-volume professional office environment. * Two (2) - year Associates degree in Office Administration or a High School Diploma with equivalent experience. * Must have the ability to secure and maintain licensure as required by Virginia Gaming Control Board or any other applicable regulatory entity as may be required to perform assigned duties, or as required by Live's operating standards. NOTICE TO APPLICANTS:If an applicant has been convicted of a misdemeanor or felony involving unlawful conduct of wagering, fraudulent use of a gaming credential, unlawful transmission of information, touting, bribery, embezzlement, distribution or possession of drugs, excluding misdemeanor possession of marijuana, or any crime considered by the Department to be detrimental to the honesty and integrity of casino gaming in the Commonwealth, they will be unable to license. Physical Requirements: * 24/7 environment requiring extended hours including evenings and weekends * Must be able to work standing/ sitting for up to 4 hours at a time * Must be able to work in small, confined area What We Offer Perks We Offer You * Generous Bonus Structure * Comprehensive Health Coverage * Retirement Savings with Company Match * Leadership Skills Development & Mentorship Programs * Tuition Reimbursement * Exclusive Discounts on Travel, Services, Goods and Entertainment Life at Live! Individuals chosen to be part of the Live! Team can expect: * To be part of an exciting experience unlike any other in the market. * To be given the power and responsibility to put service and community first. * To come together as a strong team, while valuing and celebrating our diversity. * To be given the tools, resources, and opportunity to grow in their career. * To work hard and have fun. * Live is a 24 hour /7 days per week high energy casino with a culture committed to fairness, teamwork, and most importantly FUN. * The casino is large and fast paced, requiring the ability and energy to move about it with a true sense of urgency! * Exposed to alcohol, cigarette and cigar smoke, bright lights, and loud noises. * You will work in an environment where smoking is allowed.